HomeMy WebLinkAbout2026-02-17 Work Session Meeting Packet
City Council Work Session Meeting Agenda
February 17, 2026, 5:30 PM
Edina City Hall, Community Room, 4801 W. 50th St.
Accessibility Support:
The City of Edina wants all residents to be comfortable being part of the public process. If you need
assistance in the way of hearing amplification, an interpreter, large-print documents or something
else, please call 952-927-8861 at least 72 hours in advance of the meeting.
1. Call to Order
2. Roll Call
3. Meeting Topics
3.1. City Manager Transition
3.2. Motion to Move to Closed Session as Permitted by M.S. 13D.05, Subd. 3 to Discuss Security
Protocols
3.3. Council Chambers Security Review
3.4. Motion to Move Back into Open Session
4. Adjournment
Page 1 of 6
Item Report
February 17, 2026
City Council
Item Number: 3.1 Department: Administration
Item Activity: Discussion Prepared By: Ari Lenz, Assistant City Manager
Item Title: City Manager Transition
Action Requested:
Discussion Only
Information/Background:
Below is a proposed timeline, this is subject to change depending on Council or future City Manager's
needs. There will also be on-going communications released both internally and externally regarding
the process and transition.
Staff is requesting Council selects one or two members to assist with the transition process (RFP
finalization, selecting consultant, narrowing candidate pool, negotiations, assisting with on-boarding
new City Manager). Staff recommends selecting one or two council members whose seats are not up
for election.
Tentative Timeline:
February 17 - Share high level timeline and plan with Council
February – March – Prep request for proposal (RFP) for a consultant
March 2 – March 30 - Gather feedback for the profile/search process (Community, Staff, Council)
April/May - Discussion at retreat related to the feedback received
Early June – RFP posted
End of June/July – Decide on consultant
July - Finalize profile and process with consultant
August - Position posted
September – Review applications and select candidates to interview
Early September – First round interviews
September - Background and leadership assessment on finalist
September/October – Draft on-boarding plan for City Manager
Early October - Final round interviews
October – Offer and negotiations
October - Notice to current employer (City Manager's typically have a contractual obligation to
provide a notice)
December 1 - On-board (meet with community, staff, council)
January 1 – Assume leadership
January 8 – Scott retires
Page 2 of 6
Resources/Financial Impacts:
There will be a cost for the consultant amount to be determined depending on what consultant is
selected. Council has previously adopted a pay range for the position as part of the Citywide pay plan.
The salary range changes annually with a market increase received by all non-union employees, the
City Manager would also be eligible for steps (the same as any other employee) if they were not hired
at the maximum of the pay range. This process is designed intentionally to have a month of overlap
between the previous City Manager and new City Manager to allow the new City Manager the
opportunity to on-board and meet the community, staff and council without juggling day to day
management duties.
Relationship to City Policies/Plans/Budget Pillars:
The City Manager position is critical to helping the City towards its vision. The budget pillars will be
included in the hiring process.
Strong Foundation Reliable Service Livable City Better Together
Values Impact:
Engagement
The plan includes a built in feedback plan for the community, staff and
council to highlight needs in the profile for the next City Manager. We will
incorporate that into communications throughout. There will also be on-
going communications released both internally and externally
regarding the process and transition. Additionally, all values will be
included in the hiring process.
Equity There will be a open RFP for a consultant to assist in the hiring process.
All values will be included in the hiring process.
Health All values will be included in the hiring process.
Stewardship All values will be included in the hiring process.
Sustainability All values will be included in the hiring process.
Supporting Documentation:
Documents marked with "Board Portal" do not meet ADA Web Content Accessibility Guidelines (URL)
and are not included in the public packet. To request a board portal document, please submit a data
request (URL).
None
Page 3 of 6
Item Report
February 17, 2026
City Council
Item Number: 3.2 Department: Administration
Item Activity: Discussion Prepared By: Sharon Allison, City Clerk
Item Title: Motion to Move to Closed Session as Permitted by M.S. 13D.05, Subd. 3 to Discuss Security
Protocols
Action Requested:
Adopt motion as stated.
Information/Background:
This motion must be adopted to legally close the meeting.
Supporting Documentation:
None
Page 4 of 6
Item Report
February 17, 2026
City Council
Item Number: 3.3 Department: Administration
Item Activity: Information Prepared By: Ari Lenz, Assistant City Manager
Item Title: Council Chambers Security Review
Action Requested:
Information Only
Information/Background:
Staff have recommended a refresher on Council Chamber security protocol. While in the Community
Room, the Council will close the meeting as permitted by Minn. Stat. § 13D.05, subd. 3 to discuss Council
Chamber security protocol. The Council will move to the Council Chambers to conduct and adjourn
the closed meeting there.
Supporting Documentation:
None
Page 5 of 6
Item Report
February 17, 2026
City Council
Item Number: 3.4 Department: Administration
Item Activity: Prepared By: Sharon Allison, City Clerk
Item Title: Motion to Move Back into Open Session
Action Requested:
Adopt the motion as stated.
Information/Background:
This motion is necessary to exit the closed session.
Supporting Documentation:
None
Page 6 of 6