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HomeMy WebLinkAbout2016-05-24_07_00_PM-HRRC_PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Edina City Hall, Community Room 4801 West 50th Street Edina, MN 55424 Tuesday, May 24, 2016 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.April 26, 2016 Draft Meeting Minutes V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2016 Work Plan Updates B.2017 Work Plan Ideas VII.Correspondence And Petitions VIII.Chair And Member Comments IX.Sta. Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli2cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: May 24, 2016 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:MJ Lamon, Project Coordinator Item Activity: Subject:April 26, 2016 Draft Meeting Minutes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the HRRC meeting minutes from April 26, 2016. INTRODUCTION: ATTACHMENTS: Description Minutes: HRRC April 26, 2016 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Human Rights and Relations Commission Edina City Hall, Community Room April 26, 2016 7:00pm I. Call To Order Chair Arseneault called the April 26, 2016 Human Rights and Relations Commission meeting to order at 7:03 PM. II. Roll Call Answering roll call were Chair Arseneault, Commissioners Beringer, Edwards, Martin, Rinn, and Vecchio-Smith. Staff present: HRRC Staff Liaison MJ Lamon. Absent Members: Commissioners Edelson and Meek, and Student Commissioners Kearney and Ramesh. III. Approval Of Meeting Agenda Motion by Rinn to approve the Human Rights and Relations April 26, 2016 meeting agenda. Motion seconded by Edwards. Motion carried. IV. Approval Of Meeting Minutes Motion by Martin to approve the March 22, 2016 meeting minutes. Motion seconded by Beringer. Motion carried. V. Community Comment None. VI. Reports/Recommendations A. 2016 Work Plan Updates 1) Community Conversations: Committee met with City Manager Scott Neal last week. • Community Conversations Report: Committee is working on a breakdown of the Report to identify potential action items and possible groups (including other Boards and Commissions) to bring topics to. Committee will bring the Report back to HRRC in May. Committee discussed its proposal to brief Council about the work the group has done and that the next step is to present to Council on the Report and any recommendations. The committee discussed in particular a plan to provide recommendations for the City to consider when addressing the Vision Edina update. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Commissioner Kennedy arrived at 7:12pm. • Dr. Hollie: Committee concluded that Dr. Hollie’s current work is focused exclusively on the school system but they will continue to monitor how the school district works with Dr. Hollie and will determine if there is an opportunity for him to present to the larger community or to recommend someone who has worked with cities in creating culturally responsive communities. • Resident Request: Commissioner Rinn will continue to work with the resident on behalf of the committee. 2) Human Rights City Designation: Working Group met last weekend. • Working Group would like to focus on racism, discrimination and affordable housing. • Working Group will reach out to other cities that have the same focuses to gather information on best practices in addressing the identified issues, and will report findings at the June meeting. • The Working Group still needs to connect with DC contact and will share application process for becoming a Human Rights City with HRRC at the June meeting. Commissioners discussed how the Human Rights Cities Designation Working Group proposal to focus broadly on racism, discrimination and affordable housing may overlap with the Community Conversations Committee work and also crosses into the work of the Affordable Housing Committee. Commissioners will review Human Rights Cities Designation Working Group’s proposed issues of focus at the June meeting. Motion by Kennedy to add the following members to the Human Rights City Designation Working Group: Steve Winnick, Rachel Carlson, Arnie Bigbee. Seconded by Rinn. Motion carried. B. 2017 Work Plan Ideas Commission will talk about 2017 work plan ideas this summer. C. July Meeting Date Change Motion by Vecchio-Smith to change the July 26, 2016 meeting to Monday, July 18, 2016. Seconded by Kennedy. Motion carried. VII. Correspondence And Petitions Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Affordable housing committee is going to take correspondence under advisement. Chair Arseneault will respond to the resident. VIII. Chair And Member Comments Commissioner Kennedy provided a recap of the Standing United in Celebrating Community event on April 24 in St. Paul. Chair Arseneault will be sending out communication on two upcoming events on May 4 - the annual Twin Cities Yom Hashoah Commemoration and a Richfield Human Right Commission event on Islam. IX. Staff Comments None. X. Adjournment Motion by Kennedy to adjourn the April 26, 2016 HRRC meeting at 8:44 PM. Motion seconded by Beringer. Motion carried. Date: May 24, 2016 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:2016 Work Plan Updates Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Committee and Working Groups will provide reports and/or updates on their 2016 work plan initiatives. INTRODUCTION: Community Conversations Committee (Rinn/Vecchio-Smith/Martin) Sharing Values, Sharing Community (Edelson/Martin/Meek) ATTACHMENTS: Description 2016 HRRC Approved Work Plan Committee and Working Group Roster Sharing Community, Sharing Values Committee Report Approved by City Council on December 15, 2015 39T39T Board/Commission: Human Rights and Relations Commission 2016 Annual Work Plan Proposal Initiative 1 ☐☐☐☐ New Initiative ☐☐☐☐ Continued Initiative ☒☒☒☒ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Tom Oye Award April 2016 $100 1. 1.Register Attendance at event 2. Track Nominations 3. 3. Update Website Progress Report: Initiative 2 ☐☐☐☐ New Initiative ☐☐☐☐ Continued Initiative ☒☒☒☒ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Days of Remembrance April 2016 $1,000 1. Audio/Video – requires 2 CTS staff to come to event and complete video follow up 2. Marketing Pieces – CTS request 3. Meeting Space – secure City Hall, tables, chairs, easels 4. Communication – Social media, press release 5. Attend event Most of the staff support required is required from the CTS department. The liaison helps facilitate the requests. With attending the event there are many hours of staff support for this event. Progress Report: Approved by City Council on December 15, 2015 Initiative 3 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Human Rights City Designation December 2016 $200 1. Meeting Space – secure rooms 2. Audio/Video – CTS staff to assist with taping 3. Communication – social media, press release The HRRC is hoping to secure Human Rights City Designation in the year 2016. Progress Report: Initiative 4 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Community Conversations December 2016 None 1. Meeting Space 2. Report to CC The Human Rights City Designation hopes to use some of the information gathered from these meetings. Progress Report: Initiative 5 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Affordable Housing Expanding Opportunity 1. Continued education on affordable housing 2. Monitor status of Edina 3. Support current efforts December 2016 None 1. Administrative 2. Connecting with the committee as the topic arises at the City Most of this committee’s work has been surrounding and supporting the Edina Housing Foundations Affordable Housing Policy. They have also been in support and watching 66 West project. Progress Report: Initiative 6 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Approved by City Council on December 15, 2015 Convention of the Elimination of all forms of Discrimination Against Women (CEDAW) • Resolution • Education November 2016 $500 1. Audio/Video – CTS staff to be at event 2. Marketing Pieces – CTS request 3. Meeting space – securing space 4. Communications Progress Report: Initiative 7 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Indigenous Peoples Day Designation September 2016 None 1. Admin support – submitting reports to City Council Progress Report: Initiative 8 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Co-sponsor Community Conversation with Edina Public Schools PCN (Parent Communication Network) October 2016 $150 1. Marketing pieces for event – CTS request 2. Communications Progress Report: Initiative 9 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Sharing Values, Sharing Community • Community Event February 2016 $200 1. Marketing pieces for event – CTS request 2. Communications Progress Report: Ongoing Responsibilities Edina Resource Center/Edina Community Council – HRRC Rep September to May, 3 year term Website/Blog Approved by City Council on December 15, 2015 Bias Offense Response and Prevention Plan: Review annually HRRC Rep to Human Services Task Force Other Work Plan Ideas Considered for Current Year or Future Years Partnership with Health Commission on prescription drug abuse awareness. Food Justice Initiative Proposed Month for Joint Work Session (one time per year, up to 60 minutes): July 2016 (July 19, 2016) Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • No changes • Concerned about staff time consumption (CTS and liaison) for initiatives. EHRRC ROSTER: Committees, Working Groups, Representatives to External Committees Responsibilities Chair Members Term Notes Committee Tom Oye Award Review nomination form & criteria to determine need for revision; Provide summary to commission; Update letters to nominees and nominators; Press Release / Ensure PSA will run on Ch. 16; Ensure we have presentation award; Present Award Sarah Rinn (2016) Kristina Martin Sid Ramesh Renew Annually Review of nomination criteria in summer; Preparations for media/PR/announcements in fall; Volunteer Award Ceremony in spring (usually April) Committee Days of Remembrance Create agenda & determine speakers; Request holocaust survivors videos to run on Ch. 16 throughout month of April; Ensure event is marketed and work with Communications Department for poster update and brochures; Distribution of posters; Secure refreshments for event; Send thank you notes to those involved Heather Edelson Kristina Martin Michelle Meek Caitlin Kearney Renew Annually Process usually starts in fall and ends in April to coincide with National Holocaust Museum Days of Remembrance Working Group Human Rights City Designation Ellen Kennedy (2016) Cindy Edwards Heather Edelson Colleen Feige Leslie Lagerstrom Steve Winnick Rachel Carlson Arnie Bigbie Terms end December 2016 Community member involvement Committee Community Conversations Review working Group's Report to Commission; determine course of action (f any) Maggie Vechhio- Smith (2016) Sarah Rinn Kristina Martin Terms end December 2016 Committee, Working Group, Event, Rep to External Committee Updated April 26, 2016 EHRRC ROSTER: Committees, Working Groups, Representatives to External Committees Responsibilities Chair Members Term Notes Committee, Working Group, Event, Rep to External Committee Committee Monitor Affordable Housing Monitor the status of affordable housing projects and support current affordable housing efforts; Continue education on affordable housing Co-Chairs: Maggie Vecchio- Smith (2016) Catherine Beringer (2016) Terms end December 2016 Committee Convention of the Elimination of all forms of Discrimination Against Women (CEDAW) Drafting Resolution for Adoption by City Council Ellen Kennedy (2016)Term ended Initiatve completed March 2016 Committee Indigenous Peoples Day Designation Drafting Resolution for Adoption by City Council Ellen Kennedy (2016)Michelle Meek Terms end December 2016 Target completion date September 2016 Committee Co-sponsor Community Conversation with Edina Pubic Schools PCN (Parent Communication Network) Work with PCN to develop a topic of mutual interest Maggie Vechhio- Smith (2016) Term ends December 2016 Initiatve on hold Committee Sharing Values, Sharing Community Plan an event with leaders from several faith communities (Jewish/Muslim/Christian) to advocate and embrace social justice and understanding in our community Heather Edelson Kristina Martin Michelle Meek Terms end December 2016 Updated April 26, 2016 EHRRC ROSTER: Committees, Working Groups, Representatives to External Committees Responsibilities Chair Members Term Notes Committee, Working Group, Event, Rep to External Committee HRRC Rep to External Committee Edina Community Council Council serves as Steering committee for Edina Family Services Collaborative; Attend meeting of the social service agencies serving Edina, the Edina school district, and other South Hennepin metro communities. Share information, participate in budget process N/A Ellen Kennedy (3 year term: 2015-16; 2016-2017; 2017- 2018) Renew every 3 years (before start of school year) Meets (7:30-9:00 a.m.) every other month during the school year (September - May) Committee HRRC Website Administration Annual and periodic review of website for content accuracy; Work with Staff Liaison as needed on changes or updates Cindy Edwards (2016)Sid Ramesh Renew Annually Committee Bias Offense Response Plan Annually review Bias Offense Response Plan; Work with City Manager and Chief Nelson Pat Arseneault (2016) Catherine Beringer Cindy Edwards Michelle Meek Renew Annually HRRC Rep to External Committee Human Services Taskforce Review requests for funding proposals from human service providers who serve Edina populations in need; Make recommendation to Council on the city's annual funding to providers N/A No rep needed for 2016 Renew biennially (at or before September Commission meeting) Taskforce comprised of reps from Boards and Commissions; Meets every other year (next in 2017), 4 times in Oct/early Nov to consider requests; Meets with Council to make recommendation Updated April 26, 2016 MEMO: Sharing Values & Community Event 2016 Topic • How to Lead a Life Worth Living: A Conversation with Religious Leaders About Faith, Joy and Appreciation Panelists/Experts • OLG – Fr. Kevin (Michelle) • Buddhist/Dharma Field Zen Center (Michelle) • Professor – Psychology (Heather, Kristina) • Rabbi Latz (Heather) – Confirmed • Muslim – Imam (Heather to email her Rabbi what he thinks of partnerships) • Christ Presbyterian Church (Kristina) • Series – moderated Other ideas for event name: • A conversation with religious leaders: Living of Joy, Resilience and purpose • The Philosophy Behind Leading a Life of Joy, Pleasure, Purpose • A Conversation with Religious Leaders about Living an Authentic Life with joy, resilience and appreciation Format • • Spiritual leaders together to be on a panel to discuss Lessons from their faith about leading a life with meaning • We also would like to add a psychologist to talk about the scientific thoughts behind, joy, resilience and appreciation / leading a meaningful life • Moderate a discussion with questions lined up in advance; encourage questions/discussions after/during discussion. • Really intimate, candles, Take turns asking questions, start off with music • Similar to Christa Tippet/On being format Event location • Hughes Pavilion at Centennial Lakes– Dates available: Every Wednesday in September Timing • Sept. 2016 Next Steps • Get approval for Event from commission & council • Reach out to targeted experts/panelists/ Confirm time • Lock in Experts / Panelist • Lock in name of event & questions for Panelist • Market event Date: May 24, 2016 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:2017 Work Plan Ideas Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Commission should discuss possible 2017 work plan initiatives. Senior Assessment Study (Edelson) Aging Urbanization article provided by Commissioner Edelson.