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HomeMy WebLinkAbout2016-08-23_07_00_PM-HRRC_PacketAgenda Human Rights and Relations Commission City Of Edina, Minnesota Edina City Hall Community Room 4801 West 50th Street Edina, MN 55424 Tuesday, August 23, 2016 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.HRRC July meeting minutes V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2016 Work Plan Updates B.Indigenous People's Day Resolution C.Bias O+ense Response Plan D.2017 Proposed Work Plan VII.Correspondence And Petitions VIII.Chair And Member Comments IX.Sta+ Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: August 23, 2016 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Kelly Dumais, City Management Fellow Item Activity: Subject:HRRC July meeting minutes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the meeting minutes from the July HRRC meeting. INTRODUCTION: ATTACHMENTS: Description July HRRC Meeting Minutes MINUTES Human Rights and Relations Commission July 18, 2016 at 7:00 PM City Hall, Community Room I.Call To Order Meeting called to order at 7:00 pm. II.Roll Call Answering roll call were Chair Arseneault, Commissioners Beringer, Edwards, Kennedy, Martin, Vecchio-Smith. Absent Members: Commissioners Edelson, Rinn, and Student Commissioner Ramesh Staff Present: Liaisons Lamon and Dumais. III.Approval Of Meeting Agenda Motion by Commissioner Ellen Kennedy to approve the July HRRC meeting agenda. Seconded by Commissioner Kristina Martin. Motion Carried. IV.Approval Of Meeting Minutes Commissioner Meek and Student Commissioner Kearney joined the meeting at 7:02 pm. Motion by Commissioner Ellen Kennedy to approve the June HRRC meeting minutes. Seconded by Commissioner Kristina Martin. Motion Carried. V.Community Comment none VI.Reports/Recommendations A.2016 Work Plan Updates Commissioner Vecchio-Smith reported an update on Community Conversations. The two major themes that emerged from the report were regarding discrimination in policing and the need for affordable housing. Commissioner Meek suggested that the commission explore hosting an institutional racism workshop for HRRC commissioners, city employees, and city council. The HRRC will take it under advisement as a part of the 2017 work plan discussion. Chair Arseneault updated the commission on the Bias Offense Response Draft Plan. The committee is planning to meet in the near future and hopes to bring a recommendation to the HRRC at the August meeting. B.2017 Work Plan Ideas The Commission discussed updates to the 2017 work plan. C.City Council Work Session Preparation Chair Arseneault is going to present updates on the Day of Remembrance event. Commissioner Martin will present on the Tom Oye Award. Commissioners Meek and Edelson will present on "Sharing Values, Sharing Communities," and the possible development of an annual event. Commissioner Kennedy will present on the Human Rights City Designation. Commissioner Vecchio-Smith will present on Community Conversations and the development of more police partnerships through this effort. Commissioner Beringer will present on the Bias Offense Response Plan, and Student Commissioner Kearney will float the possibility of including transgender rights and education as a part of the 2017 HRRC work plan. D.Human Rights City Designation Resolution Motion by Maggie Vecchio-Smith to approve the Edina Human Rights City Designation Resolution Recommendation to City Council with the amendment of the 5th paragraph to specify Edina, MN. Seconded by Commissioner Cindy Edwards. Motion Carried. E.2017 Meeting Date Changes Motion by Commissioner Ellen Kennedy to move the November 2017 HRRC meeting to November 14th, 2017 and the December 2017 HRRC meeting to December 7th, 2017. Seconded by Commissioner Catherine Beringer. Motion Carried. VII.Correspondence And Petitions VIII.Chair And Member Comments Commissioner Kennedy brought materials for FBI security and identify theft information to share. Chair Arseneault reported that she received an informal resignation from Commissioner Rinn from the Edina HRRC. IX.Staff Comments Liaison Lamon presented materials from the City of Bloomington's Omar Boudoir Award as a possible model for materials for the Tom Oye Award. X.Adjournment Motion by Commissioner Ellen Kennedy to Adjourn the July 18, 2016 Draft HRRC meeting at 8:30 PM. Seconded by CommissionerMichelle Meek. Motion Carried. Draft Date: August 23, 2016 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:2016 Work Plan Updates Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Committee and Working Groups will provide reports and/or updates on their 2016 work plan initiatives. INTRODUCTION: Sharing Values, Sharing Communities (Edelson/Meek) Affordable Housing (Beringer) Community Conversations (Vecchio-Smith/Martin) ATTACHMENTS: Description HRRC 2016 Work Plan and Progress Report Committee and Working Group Roster Interfaith Panel Questions Approved by City Council on December 15, 2015 39T39T Board/Commission: Human Rights and Relations Commission 2016 Annual Work Plan Proposal Initiative 1 ☐ New Initiative ☐ Continued Initiative ☒ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Tom Oye Award April 2016 $100 1. 1.Register Attendance at event 2. Track Nominations 3. 3. Update Website Progress Report: Commission selected Lauren Morse-Wendt as the 2016 recipient in recognition of her collaborative leadership in developing support for the 66 West project and for advancing a community conversation about affordable housing and homeless youth. Initiative 2 ☐ New Initiative ☐ Continued Initiative ☒ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Days of Remembrance April 2016 $1,000 1. Audio/Video – requires 2 CTS staff to come to event and complete video follow up 2. Marketing Pieces – CTS request 3. Meeting Space – secure City Hall, tables, chairs, easels 4. Communication – Social media, press release 5. Attend event Most of the staff support required is required from the CTS department. The liaison helps facilitate the requests. With attending the event there are many hours of staff support for this event. Progress Report: Annual DOR event held on April 10, 2016, focused on Women in the Holocaust and Genocides, featuring guest speaker St. Paul artist and Holocaust survivor Lucy Smith, and talk by Dr. Ellen Kennedy on Ravensbruck, a women’s concentration camp. In addition, the committee purposefully “branded” the event this year with the creation of a new poster design that will be used in all future DOR events. Approved by City Council on December 15, 2015 Initiative 3 ☐ New Initiative ☒ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Human Rights City Designation December 2016 $200 1. Meeting Space – secure rooms 2. Audio/Video – CTS staff to assist with taping 3. Communication – social media, press release The HRRC is hoping to secure Human Rights City Designation in the year 2016. Progress Report: Working group completed multiple presentations to Edina civic /community groups on what it means to be a human rights city, sought best practices on addressing human rights issues from several Human Rights cities, and prepared a draft resolution for presentation to council for the city of Edina to resolve to be a Human Rights City, with the goal to be proactive (rather than just reactive) regarding human rights issues. Initiative 4 ☐ New Initiative ☒ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Community Conversations December 2016 None 1. Meeting Space 2. Report to CC The Human Rights City Designation hopes to use some of the information gathered from these meetings. Progress Report: Committee has undertaken a review of the Community Conversations December 2015 Report to determine recommendations to address concerns raised during the conversations; Committee’s report is in progress. Initiative 5 ☐ New Initiative ☒ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Affordable Housing Expanding Opportunity 1. Continued education on affordable housing 2. Monitor status of Edina 3. Support current efforts December 2016 None 1. Administrative 2. Connecting with the committee as the topic arises at the City Most of this committee’s work has been surrounding and supporting the Edina Housing Foundations Affordable Housing Policy. They have also been in support and watching 66 West project. Progress Report: Committee continues to monitor status of affordable housing in Edina. Approved by City Council on December 15, 2015 Initiative 6 ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Convention of the Elimination of all forms of Discrimination Against Women (CEDAW) • Resolution • Education November 2016 $500 1. Audio/Video – CTS staff to be at event 2. Marketing Pieces – CTS request 3. Meeting space – securing space 4. Communications Progress Report: Draft Resolution to endorse the national passage of CEDAW and to confirm the city’s commitment to the elimination of all forms of discrimination against women presented to and adopted by City Council on March 2, 2016. Initiative 7 ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Indigenous Peoples Day Designation September 2016 None 1. Admin support – submitting reports to City Council Progress Report: Plan is to develop a strategy to engage and educate the community on the value of an Indigenous Peoples Day recognition (work has not yet begun). Initiative 8 ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Co-sponsor Community Conversation with Edina Public Schools PCN (Parent Communication Network) October 2016 $150 1. Marketing pieces for event – CTS request 2. Communications Progress Report: Put on hold pending the outcome of the Community Conversations committee’s work. Initiative 9 ☐ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Sharing Values, Sharing Community • Community Event February 2016 $200 1. Marketing pieces for event – CTS request 2. Communications Approved by City Council on December 15, 2015 Progress Report: Event entitled “Leading a Meaningful Life: a conversation with religious leaders about faith, joy, appreciation and gratitude” is planned for October 27, 2016, in the Hughes Pavilion at Centennial Lakes, featuring Rabbi Michael Latz (Shir Tikvah), Father Kevin Finnegan (Our Lady of Grace), Dr. Hamdy El-Sawaf (Imam at Masjid Al-Iman) and Steve Hagen (founder / teacher at Dharma Field Zen Center). Ongoing Responsibilities Edina Resource Center/Edina Community Council – HRRC Rep September to May, 3 year term Website/Blog Bias Offense Response and Prevention Plan: Review annually HRRC Rep to Human Services Task Force Other Work Plan Ideas Considered for Current Year or Future Years Partnership with Health Commission on prescription drug abuse awareness. Food Justice Initiative Proposed Month for Joint Work Session (one time per year, up to 60 minutes): July 2016 (July 19, 2016) Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • No changes • Concerned about staff time consumption (CTS and liaison) for initiatives. EHRRC ROSTER: Committees, Working Groups, Representatives to External Committees Responsibilities Chair Members Term Notes Committee Tom Oye Award Review nomination form & criteria to determine need for revision; Provide summary to commission; Update letters to nominees and nominators; Press Release / Ensure PSA will run on Ch. 16; Ensure we have presentation award; Present Award Sarah Rinn (2016) Kristina Martin Sid Ramesh Renew Annually Review of nomination criteria in summer; Preparations for media/PR/announcements in fall; Volunteer Award Ceremony in spring (usually April) Committee Days of Remembrance Create agenda & determine speakers; Request holocaust survivors videos to run on Ch. 16 throughout month of April; Ensure event is marketed and work with Communications Department for poster update and brochures; Distribution of posters; Secure refreshments for event; Send thank you notes to those involved Heather Edelson Kristina Martin Michelle Meek Caitlin Kearney Renew Annually Process usually starts in fall and ends in April to coincide with National Holocaust Museum Days of Remembrance Working Group Human Rights City Designation Ellen Kennedy (2016) Cindy Edwards Heather Edelson Colleen Feige Leslie Lagerstrom Steve Winnick Rachel Carlson Arnie Bigbie Terms end December 2016 Community member involvement Committee Community Conversations Review working Group's Report to Commission; determine course of action (f any) Maggie Vechhio- Smith (2016) Sarah Rinn Kristina Martin Terms end December 2016 Committee, Working Group, Event, Rep to External Committee Updated April 26, 2016 EHRRC ROSTER: Committees, Working Groups, Representatives to External Committees Responsibilities Chair Members Term Notes Committee, Working Group, Event, Rep to External Committee Committee Monitor Affordable Housing Monitor the status of affordable housing projects and support current affordable housing efforts; Continue education on affordable housing Co-Chairs: Maggie Vecchio- Smith (2016) Catherine Beringer (2016) Terms end December 2016 Committee Convention of the Elimination of all forms of Discrimination Against Women (CEDAW) Drafting Resolution for Adoption by City Council Ellen Kennedy (2016)Term ended Initiatve completed March 2016 Committee Indigenous Peoples Day Designation Drafting Resolution for Adoption by City Council Ellen Kennedy (2016)Michelle Meek Terms end December 2016 Target completion date September 2016 Committee Co-sponsor Community Conversation with Edina Pubic Schools PCN (Parent Communication Network) Work with PCN to develop a topic of mutual interest Maggie Vechhio- Smith (2016) Term ends December 2016 Initiatve on hold Committee Sharing Values, Sharing Community Plan an event with leaders from several faith communities (Jewish/Muslim/Christian) to advocate and embrace social justice and understanding in our community Heather Edelson Kristina Martin Michelle Meek Terms end December 2016 Updated April 26, 2016 EHRRC ROSTER: Committees, Working Groups, Representatives to External Committees Responsibilities Chair Members Term Notes Committee, Working Group, Event, Rep to External Committee HRRC Rep to External Committee Edina Community Council Council serves as Steering committee for Edina Family Services Collaborative; Attend meeting of the social service agencies serving Edina, the Edina school district, and other South Hennepin metro communities. Share information, participate in budget process N/A Ellen Kennedy (3 year term: 2015-16; 2016-2017; 2017- 2018) Renew every 3 years (before start of school year) Meets (7:30-9:00 a.m.) every other month during the school year (September - May) Committee HRRC Website Administration Annual and periodic review of website for content accuracy; Work with Staff Liaison as needed on changes or updates Cindy Edwards (2016)Sid Ramesh Renew Annually Committee Bias Offense Response Plan Annually review Bias Offense Response Plan; Work with City Manager and Chief Nelson Pat Arseneault (2016) Catherine Beringer Cindy Edwards Michelle Meek Renew Annually HRRC Rep to External Committee Human Services Taskforce Review requests for funding proposals from human service providers who serve Edina populations in need; Make recommendation to Council on the city's annual funding to providers N/A No rep needed for 2016 Renew biennially (at or before September Commission meeting) Taskforce comprised of reps from Boards and Commissions; Meets every other year (next in 2017), 4 times in Oct/early Nov to consider requests; Meets with Council to make recommendation Updated April 26, 2016 Suggested Questions for Inter-Faith Panel Rumi, the 13th century Persian poet and Sufi Mystic said that, “All religions are beautiful. They all seek the divine truth.” And 19th century American Transcendentalist poet, philosopher and essayist Ralph Waldo Emerson agreed with Rumi that all religions have value; they are more similar than different. Instead of fearing one another, we can embrace our different religious interpretations as God's hospitality for his own creation.” It is in this spirit that we’ve gathered together such a wonderful panel this evening to speak with the citizens of our community about how their faith guides them in living an authentic, meaningful life. [INTRODUCE EACH PANELIST] When you came in this evening we asked that you write down ‘one word’ on the Community board that you think is crucial in leading a meaningful life. With that said we’d like to start by asking each panelist what they wrote and why? 1. How has your faith shaped your view on living a meaningful life? 2. How has expanding your understanding of other religions enriched your own faith? 3. In a world that’s increasingly inundated with news of suffering, war, injustice and inequality, how do you find joy, hope or gratitude? 4. How have the rituals of your faith tradition helped you find meaning in your lives? 5. Are there significant holidays/practices that help you strive to be a better person? Please tell us about them and their meaning. 6. How would you guide someone who is facing a crisis of faith? Do you encourage questioning the main tenets of your faith? 7. Was there a turning point in your life that led you to this path of being a faith leader? Or, was it something you were always called to do? 8. Often time – our differences can keep us segregated from one another. Moving forward, living more integrated lives seems to be important. Why is it important Comment [SM1]: Heather: I threw this together, but would love to pull from insights from the panelists on their favorite quotes and/or religious guides. I don’t have time now, but down the line would love to pull some quotes from leaders past and present of each faith tradition. that we try to seek to understand and embrace differences? What steps do you think community members can take to lead more integrated lives? 9. The Constitution of the Iroquois Nation states that "In every deliberation, we must consider the impact on the seventh generation... even if it requires having skin as thick as the bark of a pine…Look and listen for the welfare of the whole people and have always in view not only the present but also the coming generations, even those whose faces are yet beneath the surface of the ground -- the unborn of the future Nation.” How does your faith inform your guidance on environmental and social justice when you consider the next seven generations? 10. Our society has become more and ore dependent on social media dependent – we seek validation from larger numbers, our boundaries on what we allow others to see has expanded in the last 10 years, and who we see to be our “friends” in many ways leave us exposed. How do you see social media to help with joy, appreciation and gratitude and – in what ways does it also pose a problem? 11. Appreciation and Gratitude in our busy seem to get lost. What are ways that you and others you know – they are able to be present in appreciation and gratitude. 12. Our last question. What is a favorite quote you have that uplifts you on days where you struggle to find good in yourself and the world around you? We would like to thank you all for being here. I know I speak for this entire room when I say that tonight we will leave feeling more joy, Appreciation and Gratitude for you as faith leaders and for everyone of you in this room. Please feel free to stay for a bit after and visit. We have coffee and tea. Shalom, Peace, ______*Say peace in every language that we have on the panel! Comment [SM2]: Heather: I’m struggling with the wording here – would love your help… I feel like my wording is too guided/leading Date: August 23, 2016 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Kelly Dumais, City Management Fellow Item Activity: Subject:Indigenous People's Day Resolution Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and approve the Indigenous People's Day Resolution in anticipation for City Council consideration. INTRODUCTION: ATTACHMENTS: Description Indigenous People's Day Resolution Minnesota Statues City of Edina Indigenous Peoples Day Resolution, 2016 WHEREAS, the City of Edina, Minnesota recognizes the annexation of Dakota, Ojibwe, and other Indigenous nations’ homelands for the building of our State; appreciates that Indigenous nations have lived upon this land since time immemorial; and values the progress our State and society have accomplished through the technology, thought, and culture of our Indigenous nations; WHEREAS, the people of the City of Edina understand that in order to help close the equity gap, organizations, government entities and other public institutions should better reflect the experiences of American Indian people in our country’s Indigenous roots, history, and contributions; WHEREAS, the idea of Indigenous Peoples Day was first proposed in 1977 by a delegation of Native nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas; WHEREAS, in 1990 representatives from 120 Indigenous nations at the First Continental Conference on 500 Years of Indian Resistance unanimously passed a resolution to transform Columbus Day into an occasion to strengthen the process of continental unity and struggle towards liberation, and thereby use the occasion to reveal a more accurate historical record; WHEREAS, the United States federal government and the State of Minnesota recognize Columbus Day on the second Monday of October, in accordance with the federal holiday established in 1937; WHEREAS, the states of Alaska, California, South Dakota, and Tennessee, and the cities of Berkeley, CA; Denver and Durango, CO; Traverse City, MI; Carrboro-Chapel Hill, NC; Albuquerque, NM; Portland, OR; Pittsburgh, PA; Seattle, WA; and the Minnesota cities of Grand Rapids, Minneapolis, St. Paul, and Red Wing, MN have all designated that the second Monday in October be known as Indigenous Peoples Day; NOW, THEREFORE, BE IT RESOLVED that the City of Edina shall also recognize Indigenous Peoples Day on the second Monday in October. In addition, BE IT RESOLVED that the City of Edina develop and promote programs and discussions to further its understanding of the First Peoples' history, treaties, language and other cultural traditions and encourages other businesses, organizations, and other public entities to do the same. Minnesota Statutes 645.44 WORDS AND PHRASES DEFINED. Subdivision 1.Scope. The following words, terms, and phrases used in Minnesota Statutes or any legislative act shall have the meanings given them in this section, unless another intention clearly appears…. Subd. 5 Holiday. "Holiday" includes New Year's Day, January 1; Martin Luther King's Birthday, the third Monday in January; Washington's and Lincoln's Birthday, the third Monday in February; Memorial Day, the last Monday in May; Independence Day, July 4; Labor Day, the first Monday in September; Christopher Columbus Day, the second Monday in October; Veterans Day, November 11; Thanksgiving Day, the fourth Thursday in November; and Christmas Day, December 25; provided, when New Year's Day, January 1; or Independence Day, July 4; or Veterans Day, November 11; or Christmas Day, December 25; falls on Sunday, the following day shall be a holiday and, provided, when New Year's Day, January 1; or Independence Day, July 4; or Veterans Day, November 11; or Christmas Day, December 25; falls on Saturday, the preceding day shall be a holiday. No public business shall be transacted on any holiday, except in cases of necessity and except in cases of public business transacted by the legislature, nor shall any civil process be served thereon. However, for the executive branch of the state of Minnesota, "holiday" also includes the Friday after Thanksgiving but does not include Christopher Columbus Day. Other branches of state government and political subdivisions shall have the option of determining whether Christopher Columbus Day and the Friday after Thanksgiving shall be holidays. Where it is determined that Columbus Day or the Friday after Thanksgiving is not a holiday, public business may be conducted thereon. Any agreement between a public employer and an employee organization citing Veterans Day as the fourth Monday in October shall be amended to cite Veterans Day as November 11. Note: The City of Edina has exercised its option not to recognize Christopher Columbus Day as a holiday. Date: August 23, 2016 Agenda Item #: VI.C. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:Kelly Dumais, City Management Fellow Item Activity: Subject:Bias Offense Response Plan Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the updated Bias Offense Response plan to be sent to Council for approval. INTRODUCTION: The Human Rights and Relations Bias Offense committee met to review and discuss amendments to the current Bias Offense Response and Prevention Plan. The group has submitted a draft copy for the HRRC's review and approval. ATTACHMENTS: Description Draft Bias Offense Response Plan Current Approved Bias Offense Response Plan Bias Offense Response Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 INTRODUCTION The Edina Human Rights and Relations Commission (HRRC) drafted the Bias Offense Response and Prevention Plan (the Plan) in 1994, proposed the Plan to the Edina City Council and the City Council adopted the Plan on May 5, 1997. The Edina City Council directed the HRRC to review the Plan at least once per year and provide recommended amendments as needed. PURPOSES • To establish a procedure for appropriate and timely local response to bias offenses thus showing strong community support for the victim and zero community tolerance for bias offenses that occur within the boundaries of the City of Edina; • To raise awareness of how the city is responding to the bias offense incident in the community; • To establish a Community Resources Network that can be activated as needed. The Edina HRRC provides or coordinates support to victims of bias offenses and provides leadership in the community to prevent such offenses through education and collaborative community action against prejudice and bigotry. However, it is not the role of the Edina HRRC to investigate bias offenses. BIAS OFFENSE DEFINED A bias offense is defined by Minnesota Statute Section 611A.79, Subd. 1, a copy of which is included in Appendix A. PARTNERSHIP The Edina HRRC will partner with citizens and organizations in the community in order to provide timely and meaningful support to victims of bias offenses. Local community partners are identified in Appendix B, Community Resources Network. RESPONSE PLAN: 1) Subject to the limitations in the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, the Edina Police Department will notify the City Manager and the HRRC Chair upon receipt from the Edina Police Department or other law enforcement investigatory agency notice of a substantiated event or incident which may constitute a bias offense under Minnesota Statutes. 2) If a complaint has been investigated by law enforcement and determined to be valid, then the Police Chief, City Manager, and HRRC Chair will meet to determine the appropriate level of response. The Edina City Manager will notify the Mayor and City Council as appropriate. Bias Offense Response Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 3) Community response options include contacting appropriate members of the Community Resources Network to inform them of a bias offense and request their support and development of a response plan. 4) If a complaint has been investigated and does not constitute a bias offense under Minnesota Statutes, the police will contact victims with a voluntary Data Practices Release Form. If the victim(s) does not return the release form, the HRRC Chair will make no contact. Upon receipt of a signed form from the victim(s) the HRRC Chair will promptly contact the victim(s) to offer support and determine if any further action or assistance is requested. The Chair will inform the HRRC at the next regularly scheduled meeting. 5) The City Manager or designee will maintain a record of bias offenses and incidents. APPENDIX A 2015 Minnesota Statues: https://www.revisor.mn.gov/statutes/?id=611a.79 611A.79 CIVIL DAMAGES FOR BIAS OFFENSES. Subdivision 1.Definition. For purposes of this section, "bias offense" means conduct that would constitute a crime and was committed because of the victim's or another's actual or perceived race, color, religion, sex, sexual orientation, disability as defined in section 363A.03, age, or national origin. Subd. 2.Cause of action; damages and fees injunction. A person who is damaged by a bias offense has a civil cause of action against the person who committed the offense. The plaintiff is entitled to recover the greater of: (1) $500; or (2) actual general and special damages, including damages for emotional distress. A plaintiff also may obtain punitive damages as provided in sections 549.191 and 549.20 or an injunction or other appropriate relief. Subd. 3.Relation to criminal proceeding; burden of proof. A person may bring an action under this section regardless of the existence or outcome of criminal proceedings involving the bias offense that is the basis for the action. The burden of proof in an action under this section is preponderance of the evidence. Subd. 4.Parental liability. Section 540.18 applies to actions under this section, except that: (1) the parent or guardian is liable for all types of damages awarded under this section in an amount not exceeding $5,000; and Bias Offense Response Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 (2) the parent or guardian is not liable if the parent or guardian made reasonable efforts to exercise control over the minor's behavior. Subd. 5.Trial; limitation period. (a) The right to trial by jury is preserved in an action brought under this section. (b) An action under this section must be commenced not later than six years after the cause of action arises. Subd. 6.Other rights preserved. APPENDIX B Community Resources Network ORGANIZATION CONTACT TELEPHONE Edina Human Rights & Relations Commission Staff Liaison 952-927-8861 Edina Police Department Chief of Police 952-826-1610 City of Edina City Manager 952-927-8861 Edina City Council Mayor 952-927-8861 Edina Public School District #273 Superintendent 952-848-4000 Richfield Public School District Superintendent 612-798-6000 Hopkins Public School District Superintendent 952-988-4000 Edina Chamber of Commerce Executive Director 952-806-9060 Bias Offense Response Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 Hennepin County County Attorney 612-348-5550 Professional Mediation Organizations Call the Human Rights and Relations Staff Liaison for resource list 952-927-8861 Minnesota Department of Human Rights Commissioner 651-539-1100 Plan Updated History: 1994, 1997, 2003, 2008, 2011, 2014, 2015, 2016 Bias Offense Response and Prevention Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 INTRODUCTION The Edina Human Rights and Relations Commission (HRRC) first drafted the Bias Offense Response and Prevention Plan (the Plan) in 1994. The HRRC proposed the Plan to the Edina City Council in March 1997, and the City Council adopted the Plan with some slight revisions on May 5, 1997. The Edina City Council directed the HRRC to review the Plan at least once per year and provide recommended amendments as needed. The Edina City Council updated the Plan in 2003, 2008, and most recently in 2011, and 2014. Minority population increases continue among the City’s residents, workforce, and school population. Approximately 20% of the Edina’s School District population is identified as ethnic minority, according to school district information. With increasing diversity in the City and school populations, attention is called to the Plan to ensure participants are prepared to implement its provisions should triggering incidents occur. PURPOSES • To establish a procedure for appropriate and timely local response to bias offenses thus showing strong community support for the victim and zero community tolerance for bias offenses that occur within the boundaries of the City of Edina; • To raise awareness of bias offense responses within the community; • To establish a Community Resources Network that can be activated as needed. The Edina HRRC provides or coordinates support to victims of bias offenses and provides leadership in the community to prevent such offenses through education and collaborative community action against prejudice and bigotry. However, it is not the role of the Edina HRRC to investigate bias offenses. BIAS OFFENSE DEFINED A bias offense is defined by Minnesota Statute Section 611A.79, Subd. 1, a copy of which is included in Appendix A. PARTNERSHIP The Edina HRRC will partner with citizens and organizations in the community in order to provide timely and meaningful support to victims of bias offenses. Local community partners are identified in Appendix B, Community Resources Network. Key partners include: • Edina Police Chief • Edina City Manager Bias Offense Response and Prevention Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 • Edina Mayor and City Council, if appropriate • Edina School Superintendent, if appropriate • Local media, if appropriate • Professional mediation organizations, if appropriate RESPONSE AND PREVENTION PLAN PROCESS: 1) Subject to the limitations in the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, the Edina Police Department will notify the City Manager and the HRRC Chair upon receipt from the Edina Police Department or other law enforcement investigatory agency notice of a substantiated event or incident which may constitute a bias offense under Minnesota Statutes. Together, the Edina Police Chief, City Manager and HRRC Chair will determine the appropriate level of response, including any necessary public statements. 2) The Edina City Manager will notify the Mayor and City Council as appropriate. Upon receipt of a signed Data Practices Release Form from the victim(s), the HRRC Chair will promptly contact the victim(s) to offer support and determine any further response from the City or community. If the Edina Police Chief informs the HRRC Chair that the initial victim(s) request privacy or if the victim(s) does not return the release form, the HRRC Chair will make no contact. 3) The HRRC Chair will call upon members of the Community Resources Network as needed, respecting the privacy of the initial victim. Community response options include: • Contact appropriate members of Community Resources Network to inform them of a bias offense and request their support and participation in the response. • Only where appropriate and after consultation with the initial victim(s) and the Edina City Manager, the HRRC and/or Community Resources Network members may plan a community- wide response. 4) HRRC Chair or designee will initiate initial and follow up contact with the victim(s) in person or by phone. 5) After follow-up has occurred, the HRRC and Community Resources Network members involved shall meet as necessary to review the response and take action or make changes. 6) The HRRC will send letters of appreciation to Community Resources Network members involved. 7) In the event the “Public Property”, damaged or defaced as a result of an action that may constitute a bias offense under Minnesota law is not owned or leased or used by the City and is located within the City of Edina (Other Public Property), the Chief Executive Officer or Board Chair of the Other Public Property shall be contacted by the Edina City Manager and be given the opportunity (i) join in the implementation of the Plan; or (ii) join in the cooperative implementation of the Plan with any similar plan in place or created by the owner or operator of the Other Public Property. The City reserves the Bias Offense Response and Prevention Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 right to implement the Plan in the event that an owner or operator of the Other Public Property either acting through its Chief Executive Office, Board Chair, or designee (i) declines to participate; or (ii) does not respond to the City’s invitation to participate in the implementation of the Plan. However, if the owner or operator of the Other Public Property requests the Edina City Manager to not implement the Plan, the City Manager shall notify the Mayor, City Council, and the HRRC Chair of such request, and shall seek Council guidance on implementation. 8) The HRRC Chair will provide a summary report of the response to the Edina City Council and Police Chief. 9) At least annually, the HRRC will review the overall process and recommend necessary amendments to the Edina City Council and Police Chief. 10) The HRRC may periodically sponsor public information sessions, education and training to promote the understanding and prevention of offenses through collaborative community action. APPENDIX A 2013 Minnesota Statues: https://www.revisor.mn.gov/statutes/?id=611a.79 611A.79 CIVIL DAMAGES FOR BIAS OFFENSES. Subdivision 1. Definition. For purposes of this section, "bias offense" means conduct that would constitute a crime and was committed because of the victim's or another's actual or perceived race, color, religion, sex, sexual orientation, disability as defined in section 363A.03, age, or national origin. Subd. 2. Cause of action; damages and fees injunction. A person who is damaged by a bias offense has a civil cause of action against the person who committed the offense. The plaintiff is entitled to recover the greater of: (1) $500; or (2) actual general and special damages, including damages for emotional distress. A plaintiff also may obtain punitive damages as provided in sections 549.191 and 549.20 or an injunction or other appropriate relief. Subd. 3. Relation to criminal proceeding; burden of proof. A person may bring an action under this section regardless of the existence or outcome of criminal proceedings involving the bias offense that is the basis for the action. The burden of proof in an action under this section is preponderance of the evidence. Bias Offense Response and Prevention Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 Subd. 4. Parental liability. Section 540.18 applies to actions under this section, except that: (1) the parent or guardian is liable for all types of damages awarded under this section in an amount not exceeding $5,000; and (2) the parent or guardian is not liable if the parent or guardian made reasonable efforts to exercise control over the minor's behavior. Subd. 5. Trial; limitation period. (a) The right to trial by jury is preserved in an action brought under this section. (b) An action under this section must be commenced not later than six years after the cause of action arises. Subd. 6. Other rights preserved. The remedies under this section do not affect any rights or remedies of the plaintiff under other law. History: 1996 c 468 s 1 APPENDIX B Community Resources Network ORGANIZATION CONTACT TELEPHONE Edina Human Rights & Relations Commission Staff Liaison 952-927-8861 Edina Police Department Chief of Police 952-826-1610 City of Edina City Manager 952-927-8861 Edina City Council Mayor 952-927-8861 Bias Offense Response and Prevention Plan Approved by City Council November 17, 2015 Approved by City Council October 7, 2014 Edina Public School District #273 Superintendent 952-848-4000 Richfield Public School District Superintendent 612-798-6000 Hopkins Public School District Superintendent 952-988-4000 Edina Chamber of Commerce Executive Director 952-806-9060 Hennepin County County Attorney 612-348-5550 Owner/operator of “public property” if not the City of Edina Call the Human Rights and Relations Staff Liaison for assistance 952-927-8861 Professional Mediation Organizations Call the Human Rights and Relations Staff Liaison for resource list 952-927-8861 Minnesota Department of Human Rights Commissioner 651-539-1100 Date: August 23, 2016 Agenda Item #: VI.D. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:2017 Proposed Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Continue to discuss and develop 2017 work plan draft. 2017 Work plan due to City staff on September 23rd, 2016 Proposed projects: AARP Age Friendly Cities (Edelson) Update Senior Report (Edelson) Affordable Housing (Beringer) ATTACHMENTS: Description Draft HRRC 2017 work plan AARP Steps to Becoming Age Friendly The Growing Imperative for Age Friendly Communities Board/Commission: Choose an item. 2017 Annual Work Plan Proposal *Complete each section with a white background *Liaisons need to fill out budget and staff support required *Return to MJ Lamon by September 23, 2016 Definitions: New Initiative – not on previous work plan Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 New Printed Materials - possible cost 1. Register attendance at event 2. Track nominations 3. Update website Tom Oye Award Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility August 2017 $0 1. Coordinate meetings 2. Track offenses Bias Offense Response Plan – review and update, if needed, annually Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 Click here to enter text. 1. Work with CTS on marketing materials Days of Remembrance Event Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 2017 Click here to enter text. Click here to enter text. Strategic Plan ● Human Rights City Designation and Community Conversations initiatives Liaison Comments: HRRC will be asking Council to approve a strategic plan which will be the road map moving into the future. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 Click here to enter text. Click here to enter text. Transgender Rights ● Gender and facilities ● Inventory city forms ● Inventory city owned ● What are the issues that still exist? Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Age-Friendly City ● Update senior center ● Transportation ● Housing ● Continuing work and education ● Mental Health ● Community health programs ● Partnership with CHC? Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Racism and Discrimination ● MLK award? Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Likely ongoing throughout 2017 Potential stipend for consultants; release time for officers and the chief Click here to enter text. Police Department Partnership ● Mental Health - potential partnership with CHC ● Possibly use 21st Century Policing’s 6 Pillars & recommendations ● Community Event with the PD Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility June 2017 TBD (possible money for fee/donation to group that facilitates workshop) Need input from HRRC members to determine the best resource to present this workshop Institutional Racism Workshop attended by City staff/leadership, City Council Members and the HRRC. Liaison Comments: The 1-hour workshop of 15-20 people could be presented by Youth Undoing Institutional Racism (YUIR), which is part of the Twin Cities Healing Justice Program. The goal is to provide attendees with details on the systems that perpetuate racism – from education to the criminal justice system – so we can work to create meaningful change. Workshop participants would include HRRC members and City staff/leadership and City Council Members Based on what we learn at the workshop, we can determine possible public initiatives. WE can talk about the HRRC’s experience with other groups who could do this workshop,, but one option is the Twin Cities Healing Justice Program of American Friends Service Committee (AFSC) City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 2017 TBD Need input from HRRC members regarding success of 2016 event and thoughts for 2017 event(s). Sharing Values, Sharing Communities ● 2017 Event(s) would be based on success of 2016 event in October (Interfaith panel) Liaison Comments: The committee would reconvene after the 2016 event to debrief and develop ideas to present for a 2017 event. The idea would be to create a series of public discussions around important, uplifting topics that could be addressed by leaders of our community. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): Council Comments: VOICES OF THE GOVERNING INSTITUTE The Growing Imperative for Age­Friendly Communities Places that take the needs of an aging population seriously now will fare best over the long haul. BY ADAM DAVIS | JULY 6, 2016 Adam Davis Founder and principal of DHM Research Connect with Adam   We hear a lot these days about the need to make communities smart and sustainable. But there's another aspect of our communities that is getting more and more attention, not only from forward-looking public officials but also in university studies and international conferences: preparing communities to be friendly for the unprecedented aging of their populations. It's not hard to see why more communities are recognizing the need to be age-friendly. According to data from the Census Bureau and AARP, one in three Americans is 50 or older now, and by 2030 one in five will be 65 or older. Long before that, however, the 76.4 million baby boomers will be making their needs known as the generational gap widens: The 50-plus contingent will grow over the next decade by 19 million, compared to only 6 million for the 18-49 population. This cohort of aging Americans is characterized by longer life expectancies, more energetic lifestyles and greater economic power than previous older generations enjoyed. As they look at their communities, age-friendliness -- the state of policy-making and planning for everything from health care and housing to economic development and transportation -- is going to become even more important to them. "Many thought leaders now believe that the communities that fare best in the 21st century will be those that both tackle the challenges and embrace the positive possibilities that an aging population creates," as Grantmakers in Aging put it in a 2013 study. One other pragmatic consideration is that compared to younger generations, older Americans are much more likely to vote. So as community leaders look for ways to provide older Americans with what they want and need, they can draw guidance from a recent national survey conducted by DHM Research in partnership with the Institute on Aging at Portland State University, Oregon Public Broadcasting and AARP-Oregon: 0 comments  • While nine in 10 Americans over age 75 feel it is important for their communities to work toward becoming more age-friendly, eight in 10 percent of adults of all ages agree with that sentiment. Among 10 choices, the top three that survey respondents identified for making a community age- friendly were housing (25 percent), health services (24 percent), and employment and the economy (21 percent). • When asked specifically about the most important strategies for supporting seniors and people with disabilities, topping the list for Americans of all ages, at 33 percent, was better alignment of housing, transportation and social needs. The next most popular strategies: providing more physical and mental health promotion and preventive services (25 percent) and better access to help and information including personal financial planning resources (18 percent). None of these issues are new, of course; what's new is the increasing amount of attention being paid to them. Last year was an important year for older Americans, from the expansion of the U.S. and global Networks of Age-Friendly Communities to the White House Conference on Aging. Meanwhile, Medicare, Medicaid and the Older Americans Act celebrated their 50th anniversaries, while the Social Security Act turned a venerable 80. These programs represent our existing economic and social infrastructure for older Americans. The challenge, as with other forms of infrastructure, is maintaining it in good repair while laying the groundwork at all levels of government for future needs. The needs and interests of older Americans will shift demand for government services and programs just as they will with private-sector products and services. And it isn't just about older Americans. The development of age-friendly communities deserves the support of all ages, for one very important reason: We're all growing older. As Portland State's Margaret Neal and Alan DeLaTorre wrote in a report published in February, "What we do now to make our communities good places to grow up and grow old will yield returns not only for today's elders but also tomorrow's -- that is, for all of us."   Adam Davis  |  Contributor adavis@dhmresearch.com  |  @DHMresearch ABOUT VOICES VOICES is curated by the Governing Institute, which seeks out practitioners and observers whose perspective and insight add to the public conversation about state and local government. For more information or to submit an article to be considered for publication, please contact editor John Martin. 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