HomeMy WebLinkAbout2016-07-14 EEC PacketAgenda
Energy and Environment Commission
City Of Edina, Minnesota
City Hall
Thursday, July 14, 2016
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Organics collection report and council advisory to modify work
plan to research and recommend change hauler license
ordinance
VII.Correspondence And Petitions
A.Correspondence
VIII.Chair And Member Comments
A.Attendance report and roster
B.Working Group List
C.Chair and Member Comments
IX.Sta) Comments
A.Sta) Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli,cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: July 14, 2016 Agenda Item #: IV.A.
To:Energy and Environment Commission Item Type:
Minutes
From:Rebecca Foster, GIS Adminstrator
Item Activity:
Subject:Minutes Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve Regular June 9th, 2016 Meeting Minutes
INTRODUCTION:
ATTACHMENTS:
Description
20160609 Regular Minutes Draft
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Energy and Environment Commission
Edina City Hall Community Room
Thursday, June 9, 2016, 7:00 PM
I. Call To Order
Chair Zarrin called the meeting to order at 7:10p.m.
II. Roll Call
Answering Roll Call were Glahn, Horan, Jackson, Manser, Mohanty, Satterlee, Seeley, and
Chair Zarrin.
Late:
Absent: Burmeister, Kostuch, Reinke, Stefanik, Waddick
Staff Present: Ross Bintner, Rebecca Foster and Tim Barnes
III. Approval Of Meeting Agenda
Motion made by Member Manser to approve the Meeting Agenda. Motion seconded by
Member Seeley. Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Member Glahn to approve the May 12, 2016 minutes with edits. Motion
seconded by Chair Zarrin. Motion carried.
V. Special Recognitions And Presentations
• None.
VI. Community Comment
• Tami Gunderzik from Xcel Energy
• Sarah Clark from DART
VII. Reports/Recommendation
A. Partners in Energy, Electricity Action Plan
Chair Zarrin comments:
• Unit of KWH, metric tons of CO2 be used for all 3 sectors with % goal reduction. Be
consistence, it is used for the residential section. Not use for the city operations and
business. Specifically a unit should be used that is on the electric bill, beside money.
• Baseline is 2009 or 2012, be consistence
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Mention the first phase plan is on the electricity. Plans for gas, transportation, and water
reduction will be worked on and will be shared with the public in parallel with the electricity
actions, TBD. Include water, solid waste and gas consumption data to the package to have
the baseline. Since energy efficiency is part of actions for all sectors we need to have some
baseline data on this package. EEC work group for each sector to include in their actions to
work on gas, water, and solid waste reduction and work with Solid waste and organic WG
and Water quality WG.
• Add outline/bolt of energy conservation to the residential action.
• Show case a couple of residents and business volunteers data on the city website as they
participate as a partners on reduction of GHG
• Page 32, educate staffs and manager on the benefit and ways to reduce GHG.
• Page 32, city operations, Set an example/show case, city reduction actions and share with
resident and businesses
• Residential, page 37, Xcel Energy, provide customer tracking info. Delete Xcel Energy, last
box, coordinate with EEC and Xcel Energy and provide analysis of policy options.
• Page 39, Add energy unit
• Page 39, Leadership, add city council member as a champion
• Xcel energy to update the group on their progress on the renewable solar energy project
for business and resident.
• City to participate in Met council project participation
• P. 38 – Add mandatory energy disclosure for large businesses per Minneapolis model
• Executive summary page, add specific goal and action for each sector in % as well as
including KWH and co2 reduction for all sectors.
Member Jackson comments:
• This is an ambitious plan that’ll take a lot of work from a lot of people to implement this
long term plan.
• CEE was very thorough, but a lot of it is Community action oriented. It’ll be interesting to
see how effective we are at getting the Community involved.
Member Satterlee comments:
• Pg. 34 under the City Facilities timeline present regularly to EEC, we should suggest
how regularly the presenting’s are quarterly, etc.
• Appendix 7 maybe add a detail timeline for city actions by quarter to match the
residential and business work groups.
• Pg. 32 update the names of the new working groups and subcommittee that were
created by EEC.
Member Mohanty comments:
Draft Minutes☒
Approved Minutes☐
Approved Date:
• This is an ambitus effort with a lot of awareness building.
• It’d be great to have more metrics.
• Receive lessons learned from other cities.
• Behavioral process on consumption that causes GHG.
Member Glahn has no comments.
Member Manser comments:
• The entire report is on electricity through 2017, so add a section that lists what we
aren’t including Transportation, etc.
• Agrees on including different group percentages that Chair Zarrin discussed.
Member Horan comments:
• Would like to work with Businesses on Recycling.
Member Seeley has no comments.
• There will be a MOU with Xcel Energy.
• Make signing up for Wind Source easy.
• Educate people on the software to figure out their energy consumption.
• Free money for Home Energy Squad visits.
B. Building Energy Status Update
• Tim Barnes, Facility Manager, gave an update on CRBPS Facility Asset Management
Tool.
• Phase One was 25 buildings receiving a complete envelope.
• There’s a total of 212 Assets in the City.
• Buildings are reviewed by a Facility Condition Index, Requirement Index and Energy
Intensity.
• The study will be completed in August 2016.
C. Organics Collection Report
• Reviewed Solvei Wilmot, Environmental Health Specialist and Recycling Coordinator,
Staff Report of EEC Work Plan Initiative #5: Research and Report on the MPCA
Compost rule making process and its impact on City operations.
• Approval has been deferred until July meeting.
VIII. Correspondence And Petitions
• Mr. Bintner reviewed the current correspondences.
Draft Minutes☒
Approved Minutes☐
Approved Date:
IX. Chair And Member Comments
A. Attendance report and roster
• No Comment.
A. Workgroup list and Minutes
• Still discussing who’ll be Chair for the City Operations Energy Efficiency and
Conservation Subcommittee.
B. Chair and Member Comments
• No Comment.
C. Business Energy Efficiency Working Group
• Discussed earlier on the Agenda.
D. City Operations Energy Efficiency Subcommittee
• No Comment.
E. Education Outreach Working Group
• Planning the July 4th parade.
F. Recycling, Solid Waste and Organics Working Group
• Visited organics facilities to learn about their processes.
• Review report in packet.
Member Mohanty excused himself from the meeting at 9:08pm.
G. Residential Energy Efficiency Working Group
• No Comment.
H. Student Subcommittee
• No Comment.
I. Water Quality Working Group
• No Comment.
X. Staff Comments
A. Staff Comments
• Mr. Bintner an update on the Sustainability Coordinator position.
• Mr. Bintner will not be at the July meeting.
Draft Minutes☒
Approved Minutes☐
Approved Date:
XI. Adjournment
Motion made by Member Glahn to adjourn the June 9, 2016 meeting at 9:15p.m. Motion
seconded by Member Manser. Motion carried.
Respectfully submitted,
Rebecca Foster
GIS Administrator
Date: July 14, 2016 Agenda Item #: VI.A.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Ross Bintner - Environmental Engineer
Item Activity:
Subject:Organics collection report and council advisory to
modify work plan to research and recommend change
hauler license ordinance
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Two actions are requested: 1) Accept the report and request staff to forward to City Council, and 2) Consider
approval of RSWO advisory that asks the City Council to modify the EEC work plan to include research and
recommend changes to the hauler license ordinance to promote organics collection.
INTRODUCTION:
The attached report was created by the Recycling, Solid Waste, Organics (RSWO) working group in partnership
with Environmental Health Specialist and Recycling Coordinator for the City of Edina, Solvei Wilmot. The item
was considered by the EEC at it's June meeting, but tabled for future consideration.
This report fulfills EEC work plan initiative 5.1 "Research and Report on MPCA compost rulemaking process and
its impact on City operations." If approved by the EEC, the report will be presented to the City Council for their
information.
The advisory covers additional topics related to this work plan item that are outside the scope of the EEC work
plan. The advisory asks Council to modify the EEC work plan to include research and recommend changes to the
hauler license ordinance to promote organics collection. If approved by the EEC, this advisory will accompany the
organics report.
ATTACHMENTS:
Description
Organics Report
RSWO Advisory
June 9, 2016
Energy and Environment Commission
Solvei Wilmot, Environmental Health Specialist and Recycling Coordinator, Health Division,
Edina Police Department
Energy and Environment Work Plan Initiative #5: Research and Report on the MPCA Compost
rule making process and its impact on city operations.
Information / Background:
The Minnesota Pollution Control Agency (MPCA) in response to concerns regarding the landfill facility rules
were being applied to compost facilities which made it a challenge or impossible to process organic material
properly. The landfill rules require a daily cover be installed over the compost. Compost needs air and
water to facilitate decomposition. To correct that problem, Minnesota Administrative Rule 7035.2836
regarding Compost Facilities was developed and approved January 7, 2015.
The Compost Facility rules removed the requirement for daily cover and defined when a solid pad would be
required. In addition, the rule addresses three types of composting facilities: Yard waste, Solid Waste and
Source Separated Organics (food waste) SSO facilities. A yard waste only facility does not have to use a hard
surface pad. However, an SSO facility would be required to compost the food waste on a pad such as
asphalt or concrete and manage water run off either as storm water or sanitary water.
Since the City of Edina does not operate a compost facility, the operation and management of the
compost facilities does not have an impact on city operations.
However, it may affect how refuse haulers would collect SSO from a resident. If a hauler has a relationship
with a compost/SSO site that has a small pad site and more area without a pad, the hauler may have to
collect the yard waste separate from SSO. This may require a separate truck or an alternate collection day in
order to manage the material properly. This scenario is highly probable. Only one hauler is already able to
collect the SSO with yard waste and the compost facility has indicated that it would not be able to expand
and take other haulers’ comingled yard waste and SSO.
Yard waste has seasonal challenges too. The spring results in yard clean up and the fall produces a lot of
fallen leaves for the haulers to collect. Since the quantity of leaves and other yard waste are significant, a
compost facility would prefer to keep those materials off the pad surface to keep that the pad available for
the SSO which must be placed on a hard surface pad.
Date:July 14, 2016
To:EEC
From:RSWO working group
Subject:Addition to work plan
Action
Requested:
EEC vote to amend Initiative 5 to add Research and Report organics
collection improvements
Situation:
“Update solid waste license ordinance” was on the 2014 EEC work plan but was not
completed.
The 2016 EEC work plan Initiative 5.1 states:
Research and Report on MPCA compost rule-making process and its impact on City
operations.
A review of the Minnesota Pollution Control Agency’s compost rule by the Recycling,
Solid Waste, and Organics Work Group prompted a review of Edina City Refuse Hauler’s
License Code which was found to lack a requirement to provide organic collection for
Edina residents.
Page 2
Background:
The State of Minnesota’s Solid Waste Master Plan has a goal of a 6% waste reduction by
2030 with a recycling goal of 75% (currently at 48%). Hennepin County adopted the
state goals and added an organic recovery goal of 6% (currently at 3%) by 2020. The
MPCA reports for a 2013 waste study that 31% of the municipal solid waste is made up of
organic material. Therefore, one way to meet the above goals is to address the organic
material found in the waste stream.
The RSWO working group has spent many months researching the state of organics
collection in Edina.
We determined one way to meet the waste reduction goals set by the state and Hennepin
County as well as to comply with Edina’s Comprehensive Plan (see below) was to
increase organics collection. Rather than mandate collection, as some neighboring cities
have done, we decided that a change to the hauler license would be an easier step in the
direction of increased organics collection.
Assessment:
Our work in the EEC supports the initiatives spelled out in Chapter 10 of the city’s
Comprehensive Plan. The below initiatives highlight a few examples of how addressing
organics collection meets these stated goals:
Initiative 2
2.2 Support efforts to reduce energy consumption and greenhouse gas (GHG) emissions
in the City of Edina
10.2.2.C.10 Increase recycling rates in City operations and in the community
Initiative 4. Work with City Staff to revise Chapter 10 of City Comprehensive Plan
4.2. "Revise City sustainability goals (i) to align with state and city policies, (ii) establish
interim goals for sectors (i.e. energy, transportation, waste/recycling, etc.), and (iii)
establish and maintain quarterly or annual metrics that measure progress towards goals"
The related goals under Chapter 10.8.4 "Goals & Policies - Waste" are: "3. Support city-
wide co-collection of Source Separated Organics with yard waste"
Page 3
Recommendation:
Adding organics to the work plan will allow the RSWO working group to
present the findings of the past several months regarding organics collection
in the city. Because this initiative addresses many of the city’s stated goals,
it is recommended to add this item to the work plan.
Date: July 14, 2016 Agenda Item #: VII.A.
To:Energy and Environment Commission Item Type:
Correspondence
From:Ross Bintner P.E. – Environmental Engineer
Item Activity:
Subject:Correspondence Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action required.
INTRODUCTION:
No correspondence was received or distributed since the last meeting.
Date: July 14, 2016 Agenda Item #: VIII.A.
To:Energy and Environment Commission Item Type:
Other
From:Rebecca Foster, GIS Administrator
Item Activity:
Subject:Attendance report and roster Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No Action Required.
INTRODUCTION:
EEC Attendance report attached.
ATTACHMENTS:
Description
EEC Attendance
J F M A M J J A S O N D Work Session Work Session # of Mtgs.Attendance %
Meetings/Work Sessions 1 1 1 1 1 1 6
NAME TERM 3/15/2016 (Enter Date)
Burmeister, Jeff 3/1/2019 1 1 1 3 75%
Glahn, William 3/1/2017 1 1 1 1 1 1 6 100%
Horan, Michelle 3/1/2017 1 1 1 3 75%
Jackson, Carolyn 3/1/2019 1 1 1 1 4 100%
Kostuch, Keith 3/1/2016 1 1 1 1 1 5 83%
Manser, Richard 3/1/2018 1 1 1 1 1 1 6 100%
Mohanty, Sonat 3/1/2017 1 1 1 3 75%
Satterlee, Lauren 3/1/2018 1 1 1 1 1 1 6 100%
Seeley, Melissa 3/1/2018 1 1 1 1 1 1 6 100%
Waddick, Louise 3/1/2017 1 1 1 1 1 5 83%
Zarrin, Sarah 3/1/2018 1 1 1 1 1 1 6 100%
0 0%
Reinke, Emily 9/1/2016 1 1 1 3 50%
Stefanik, Sarah 9/1/2016 1 1 1 1 4 67%
Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically.
INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE)
Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member.
Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member.
Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member.
Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member.
Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members.
Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines.
*A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is
given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting.
ENERGY & ENVIRONMENT COMMISSION
Date: July 14, 2016 Agenda Item #: VIII.B.
To:Energy and Environment Commission Item Type:
Other
From:Rebecca Foster, GIS Administrator
Item Activity:
Subject:Working Group List Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please review the list and propose additions or deletions at the meeting.
INTRODUCTION:
See attached work group list.
ATTACHMENTS:
Description
2016-5-12 WkGrpList
Edina Energy & Environment Commission
Working Groups and Subcommittees
Draft of 05-12-16
Business Energy Efficiency and Conservation Working Group - Chair Carolyn Jackson, Members:
Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025.
Residential Energy Efficiency and Conservation Working Group – Co-Chairs Jeff Burmeister and Sanat Mohanty,
Members:
Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025.
City Operations Energy Efficiency and Conservation Subcommittee - Chair , Members: Bill Glahn, Keith Kostuch and
Richard Manser
Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025.
Edina Climate Commitment Team (Subcommittee) (ECCT) – 1st & 3rd Monday – Chair Sarah Zarrin, Robert Manser
Objective:
Assist with establishing best practices for energy conservation for The City of Edina (i.e., buildings, fleet)
Assist with meeting established conservation goals and establish strategies to track and meet these goals
Identify opportunities for change to meet GHG goals
Assist with developing effective communication strategies for above to EEC, Council and the public
Assist with allocating City resources (staff, budget) to enable realization of conservation goals
Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee – Commissioners: Sarah
Zarrin Members: Paul Thompson, Bob Gubrud, John Howard, Sarah Stefanik, Emily Rienke, Emily Ding, Chuck
Prentice, Kristopher Wilson and Mindy Ahler.
Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina
Energy and Environment Commission by creating awareness and engaging residents, schools, communities of
faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse
and recycle, and to preserve and enhance our environment
Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley –
Commissioners Lauren Satterlee, Michelle Horan Members: DP Latham, Emily Ding , Laura Kondrick, Lori Syverson
(Chamber of Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES) – City Staff:
Solvei Wilmot
Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection
programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in
Edina. Educate the public about recycling, organics and solid waste reduction.
Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley, Student Members: Emily Reinke,
Sarah Stefanik and open to students attending secondary schools in Edina.
Objective: To facilitate, coordinate and share information between the EEC and the School Environmental
groups and to work on common energy and environmental objectives as appropriate. To assist in developing
environmental leaders of tomorrow.
Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Members: Jon Moon,
Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong.
Objective: To facilitate communication between citizens and city government and champion efforts to improve
water quality within Edina.
Date: July 14, 2016 Agenda Item #: VIII.C.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Sarah Zarrin, EEC Chair
Item Activity:
Subject:Chair and Member Comments Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Board and Commission Member Comments on the following topics, subcommittee and working groups will be
heard.
INTRODUCTION:
1. Business Energy Efficiency Working Group
2. City Operations Energy Efficiency Subcommittee
3. Education Outreach Working Group
4. Recycling, Solid Waste and Organics Working Group
5. Residential Energy Efficiency Working Group
6. Student Subcommittee
7. Water Quality Working Group
Please review attachments.
ATTACHMENTS:
Description
20160607 City Energy Efficiency & Conservation Sub-committee minutes
20160614 WQWG minutes
City Energy Efficiency & Conservation Sub-Committee meeting notes for Tuesday 7 June 2016
Attendees: Keith Kostuch , Richard Manser, Bill Glahn
Meeting began at 8:30 am and ended at 9:05 am
The Sub-committee started with Mr. Manser providing an overview of the Partners in Energy project
with a specific focus on how City operations, city energy efficiency actions, etc were addressed. He told
the sub-=committee that there was little discussion or focus on City operations or potential energy
efficiency actions. This was probably due to the fact that the CAS staffer has yet to be named/hired.
Mr. Glahn and Mr. Kostuch briefly described the two city focused sub-committees of the EEC from the
2014 timeframe. One was focused on existing building energy improvement efforts and the other was
focused on making the city capital budgeting process take the City’s environmental commitments into
account when building or remodeling facilities.
The group decided to operate without a chair for the time being. A future meeting was not scheduled.
WQWG minutes
Tuesday, June 14th, 6:30-8pm
Members present: Jon Moon, Katharine Winston, Louann Waddick
Discussed:
*Any other ways to promote the storm drain stenciling program? How to reach scout troops,
church groups...
*Contacting Lake Assoc. chairs to introduce ourselves and ask if/how we could assist them.
Possibly speak at one of their mtgs? Jon will write an email
*Katharine & Louann summarized their outreach at Concord and Cornelia with 4th graders
(using our stenciling kits)
*Louann will ask Jessica at public works-
can the city set up a drop off from contractors at the end of winter to dump their unused salt at
Edina's storage site
and, do contractors in Edina all know (not just their supervisors) how to handle covering and
protecting storm drains at job sites? Any oversight of this? Fines?
*Jon will contact the library to ask if we can put up the display again in case (water, gardening,
pollinator books)
*We would like to have the city help us design and fund a banner that we can use at events. Tall
and narrow? Should it say EEC or WQWG?
Next mtg. is Tuesday, July 12th, Mayors room, City Hall 6:30-8pm
Date: July 14, 2016 Agenda Item #: IX.A.
To:Energy and Environment Commission Item Type:
Other
From:Ross Bintner, Environmental Engineer
Item Activity:
Subject:Staff Comments Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action required.
INTRODUCTION:
The following items are included for reference.
1. EEC Workplan
2. 2016 Term summary and schedule
3. City Council communication guidance
ATTACHMENTS:
Description
2016 EEC work plan
2016 Term summary and schedule
City Council communication guidance
Approved by City Council on December 15, 2015
Initiative 5 added #4 by City Council on April 19, 2016
Board/Commission: Energy and Environment Commission
2016 Annual Work Plan Proposal
Initiative 1 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
City’s Partners in Energy (PiE) initiative
• Up to three EEC members will participate
constructively in the City’s Partners in Energy
(PiE) initiative. These members will provide
periodic updates to the EEC on the status of the
action plan.
• The EEC will review and comment on the draft
Energy Action Plan before it is presented to the
City Council.
2016 None Environmental Engineer,
40hrs
Assistant Finance Director,
20hrs
City Manager
8hrs
(Staff estimate for planning
phase)
The Partners in Energy
initiative was approved by
Council.
Additional Staff needs for
implementation phase should
be assessed by Council and
Manager at the time of plan
approval.
Progress Report:
Initiative 2 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Support efforts to reduce energy consumption and
greenhouse gas (GHG) emissions by City of Edina
municipal government operations.
1. GHG Measurement. Create protocol,
methodology and metrics for measurement of
the City's GHG production. Create baselines for
GHG reduction goals for the City's buildings, fleet
and utility operations.
2. Support efforts to reduce energy consumption
and greenhouse gas (GHG) emissions in the City
of Edina
3. City Capital Process Environmental
Considerations Initiative. Commission will
1. April
2016
2. July 2016
3. April
2016
Staff time
Staff Time
Staff Time
Unknown Staff, 20hrs
Public Works, 8hrs
Finance, 8hrs
Approved by City Council on December 15, 2015
Initiative 5 added #4 by City Council on April 19, 2016
research and develop options for City staff to
more explicitly describe the GHG production of
proposed capital improvements proposed for the
City's CIP budget process.
4. City Fleet Environmental Audit. Receive a
presentation from City staff concerning the City's
vehicle fleet and how decisions are made that
shape the size and nature of the fleet. Provide
comments and ideas to staff regarding the City's
fleet management practices.
4. Dec.
2016
Fleet Manager, 8hrs
Progress Report:
Initiative 3 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Support tangible efforts and projects in the community
that promote the reduction of energy consumption and
GHG.
1. Support the City's effort to create a Community
Solar Garden at City's Public Works and Parks
Maintenance Facility.
2. Support the City's effort to participate in the
Metropolitan Council's proposed Community
Solar Garden project.
3. Expand the City's subsidized Home Energy Squad
(HES) installs for residents. City will fund 100 HES
installs at a cost of not more than $5,000.
Early 2016
Early 2016
Early 2016
TBD by City
Mgr
None
$5000
(consultant)
Engineering, 60hrs
Engineering, 24hrs
Engineering, 2hrs
Progress Report:
Initiative 4 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Work with City Staff to revise Chapter 10 of City
Comprehensive Plan
1. Update Ch. 10 to reflect progress in City
operations and City metrics since 2008 Plan was
TBD –
depends
upon City
Staff
None Engineering, Planning, Public
Works staff as needed
Approved by City Council on December 15, 2015
Initiative 5 added #4 by City Council on April 19, 2016
issued
2. Revise City sustainability goals (i) to align with
state and city policies, (ii) establish interim goals
for sectors (i.e. energy, transportation,
waste/recycling, etc.), and (iii) establish and
maintain quarterly or annual metrics that
measure progress towards goals
3. Work to create City staff driven processes for
long-term ownership of sustainability measures
and implementation of Chapter 10.
schedule for
revision of
City Comp
Plan
Progress Report:
Initiative 5 ☒ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Solid Waste, Organics and Recycling Management.
1. Research and Report on MPCA compost rule-
making process and its impact on City operations
2. Research and Report on proposal to ban
Styrofoam food packaging materials in Edina
3. Research and Report on the alternatives for
reorganizing the manner in which solid waste is
collected from single family homes in Edina.
4. Study and report on the advisability of
implementing a ban on the use of plastic bags,
similar in scope the ban recently adopted in the
City of Minneapolis, in the City of Edina.
Q3 2016
Q2 2016
Q4 2016
None
None
None or
minimal
Recycling Coordinator, 8hrs
Recycling Coordinator,
Unknown hours.
Recycling Coordinator,
Unknown hours.
The reported total tons of
recycling collected by the
licensed haulers in Edina for
2014 was 2377 tons and for
2013 was 2044 tons. Numbers
for 2015 are not yet in for the
year
Progress Report:
Initiative 6 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Public Education.
1. Plan and execute the annual ECC Community
Education Event
1. Q2 2016
Staff time
plus event
costs
Communications Specialist,
40hrs
Successful annual event held in
2015; film series held in 1 H
2015 but currently suspended
Approved by City Council on December 15, 2015
Initiative 5 added #4 by City Council on April 19, 2016
2. Student members will create and execute a plan
for 2016 student activities
2. Ongoing None Annual event has run about
$1500-$2500 in past years.
Progress Report:
Initiative 7
☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Water
1) Continue water drain education and stenciling efforts
2) Receive annual report from City staff on Edina water
quality issues and activities
3) Continue winter salt education efforts
4) Actively monitor the activities of the Nine Mile Creek
Watershed District and the Minnehaha Creek Watershed
District
Engineering 8hrs
Engineering 4hrs
Engineering 4hrs
Engineering 2hrs
Progress Report:
Ongoing Responsibilities
Annual Green Purchasing Report
Annual joint meetings with City Council and City Manager
Green Step Cities reporting
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Joint Work Session (one time per
year, up to 60 minutes):
March
Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work
session. The following changes/comments were made and are reflected on this work plan:
• Initiative 1 – changed language as recommended by City Manager
• Initiative 2 – changed language as recommended by City Manager
• Initiative 3 – changed language as recommended by City Manager
Approved by City Council on December 15, 2015
Initiative 5 added #4 by City Council on April 19, 2016
• Remove prior initiative 5 - EEC will hold a 90 minute working session with City Council
• Initiative 5 –changed language as recommended by City Manager
• Initiative 6 – changed language as recommended by City Manager
• Initiative 7 – added initiative as recommended by City Manager
• Ongoing Responsibilities – changed language as recommended by City Manager
CITY OF EDINA MINNESOTA
ENERGY & ENVIRONMENT COMMISSION
March 2016 – February 2017 Term SUMMARY AND DRAFT SCHEDULE
Item # Workplan Item Monthly Activity
WP1 Partners in Energy Planning May review of draft plan
WP2 Energy and Greenhouse Gas February GHG baseline, metrics and measurement.
WP3 Energy Outreach February CEF CSG Lease approved, CSG purchase contracts
approved. January/April $2000 HES
WP4 Comprehensive Plan
WP5 Solid Waste, Organics, Recycling January vote to recommend packaging ordinance proposal to
council, April Council vote to add plastic bag investigation to
EEC workplan
WP6 April Forum / Public Education April Forum
WP7 Water Outreach
OR1 Green Purchasing
OR2 Joint Meeting w/ Council March meeting with Council
OR3 Green Step Cities
WP = work plan number. OR = ongoing responsibility number
Advisory, Date MM/YY Acted on Not Acted
Golf dome re-commissioning 10/12 X
New facility carbon goals 10/13 X
Urban forest task force 3/13 X
Yorktown community garden pervious parking 4/13 X
Water bottle sales 4/14 X
EEEP transfer to SPPA 5/14 X
Building energy system CIP 1/15 X
Braemar capital improvements, 1/15 X
CIP environmental considerations, 1/15 X
Fleet operations task force, 1/15 X
Grandview sustainability principles, 3/15 X
Community solar joint purchase, 5/15 X
Green Purchasing Policy Report, 2/16 X
March 10, 2016 Televised Meeting / EEC/CC Joint Workshop March 15
Item of focus: Welcome new members, Workplan and subcommittee assignments, OR2 prep, WP1 report, WP3 prep
Presentations: PiE Planning Team
April 14, 2016 Meeting
Item of focus: Cancel meeting / Conflict with April Forum
Presentations: None
May 12, 2016 Meeting
Item of focus: WP1 Draft Report,
Presentations: Alexis Troschinetz, Fostering Sustainable Behavior CERTS.
June 9, 2016
Item of focus: WP1 Partners in Energy Final Report,
Presentations:
July 14, 2016 Meeting
Item of focus:
Presentations:
August 11, 2016 Meeting
Item of focus: Draft workplan
Presentations: Jessica Wilson: WP7 Clean water outreach
September 8, 2016 Meeting
Item of focus: Workplan Due to MJ Sept 23, 2016
Presentations:
October 13, 2016 Meeting
Item of focus:
Presentations:
November 10, 2016 Meeting
Item of focus:
Presentations:
December 8, 2016 Meeting
Cancel
January 12, 2017 Meeting
Item of focus:
Presentations:
February 9, 2017 Meeting
Item of focus: Election of Chair/Vice, Prep for April Forum
Presentations:
COMMUNICATION BETWEEN CITY COUNCIL &
BOARDS AND COMMISSIONS
Page | 1
Final 2016.02.02
Council Charge
• The Council Charge is a guide for Council to provide clear and specific direction to Boards and
Commissions.
• Council Charge is given in instances when Council tasks a board or commission with an
initiative.
• City staff ensures Council identifies the charge level of the task to be communicated back to
the board or commission.
• The Council Charge concept is also implemented in Board and Commission work plans.
Charge 1 Study and Report
• Board/Commission is asked to study a specific issue or event
and report its findings to City Council.
Charge 2 Review and
Comment
• Board/Commission is asked to review a specific policy issue
and to seek comments from each individual member of the
group to pass on to City Council for further consideration.
• Member comments will be included in the Staff Report
(optional, Board/Commission can include an Advisory
Communication with the staff report).
• No vote is taken by the Board or Commission.
• No official Board/Commission recommendation is provided
to City Council.
Charge 3 Review and
Recommend
• Board/Commission is asked to review a specific policy issue
and to issue a recommendation on the issue to the City
Council.
• Member comments will be included in the Staff Report
(optional, Board/Commission can include an Advisory
Communication with the staff report).
• A majority vote is necessary for a recommendation to be
formally submitted to City Council.
Charge 4 Review and Decide
• Board/Commission is asked to study, review, and decide on
an issue.
• The group’s decision will be the City’s official position on the
matter unless the issue is formally considered and reversed
by a majority vote of City Council.
Annual Work Plan
• The annual work plan process enables boards and commissions to propose their goals and
initiatives for the upcoming year.
• The Council reviews those goals and initiatives before giving final direction on board and
commission priorities.
• The Council provides specific work plan direction to the Boards and Commissions by using a
Council Charge System incorporated into the work plans.
COMMUNICATION BETWEEN CITY COUNCIL &
BOARDS AND COMMISSIONS
Page | 2
Final 2016.02.02
Annual
Work Plan
Calendar
January: Annual
Work Plan Begins
June-August: Proposed work plan created by
BC.
Sept/Oct: Work Plan proposals presented by BC chair to City Council at Work Session.
Nov/Dec: Council review and approve Board & Commission Work Plans for upcoming year.
Joint Work Session
• City Council generally has a work session prior to every City Council meeting.
• Council work sessions are designed to be less formal than a City Council meeting and to solicit
open discussion.
• A joint work session is a City Council work session with another group like Boards and
Commission.
• Every Board and Commission has one joint work session a year (no more than 60 minutes in
duration).
• The joint work session is an opportunity to update the Council on the Board and
Commission’s current work plan and to get Council feedback on the progress to date.
Meeting Minutes
• Board and Commission meeting minutes are intended to record what was done at the meeting
to provide the Council and members an overview of board and commission proceedings.
COMMUNICATION BETWEEN CITY COUNCIL &
BOARDS AND COMMISSIONS
Page | 3
Final 2016.02.02
• The City has guidelines for meeting minutes to improve the readability by making their length
shorter and more concise.
• Approved minutes are always submitted to City Council as part of their packet and uploaded
to each Board and Commission’s public webpage.
• Council members are very diligent about reading board and commission minutes.
Staff Report
• Staff reports are prepared by the staff liaison to forward a regulatory item or other goal from
the board and commission’s approved work plan to a Council meeting for approval or
direction.
• It is the responsibility of staff to outline the position of the board and commission, as well as
staff recommendations, and to highlight any important differences between the two.
• Staff reports will be included under "Reports & Recommendations" on the City Council agenda.
Advisory Communication
• Advisory communications are prepared by the Board and Commission members under the
direction of the Board and Commission.
• Advisory communications can be used for items on the Board or Commission's work plan and
for items not on the work plan.
Item Type Report Agenda Location Speaking
Opportunity
Work Plan Items:
Staff Reports are submitted
for work plan items.
Advisory Communications
can be submitted in
conjunction with a Staff
Report.
Work plan items are
placed under “Reports &
Recommendations” on
the City Council agenda.
Board/Commission
Chair or designee can to
speak (not required) for
3 minutes on their
Advisory
Communication at the
City Council meeting.
Non Work Plan
Items:
Advisory Communications
are submitted when the
Board or Commission
wants to give input on a
non work plan item.
A non work plan
Advisory Communication
will be included under
correspondence on the
City Council agenda.
Board and Commission
members are not given a
speaking opportunity,
unless requested by
council.