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Home My WebLink About2016-09-08_07_00_PM-EEC_MembersAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room 4801 W 50th Street, Edina MN 55424 Thursday, September 8, 2016 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes V.Special Recognitions And Presentations A.Lisa Schaefer, Assistant City Manager VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2016 Workplan Updates B.2017 Work Plan Proposal VIII.Correspondence And Petitions IX.Chair And Member Comments A.Attendance report and roster X.Sta. Comments A.Sta. Comments XI.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli2cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 8, 2016 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Rebecca Foster, GIS Adminstrator Item Activity: Subject:Minutes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Regular August 11, 2016 Meeting Minutes INTRODUCTION: ATTACHMENTS: Description 20160811_Regular_Minutes_Draft Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Energy and Environment Commission Edina City Hall Community Room Thursday, August 11, 2016, 7:00 PM I. Call To Order Chair Zarrin called the meeting to order at 7:01p.m. II. Roll Call Answering Roll Call were Burmeister, Glahn, Horan, Jackson, Kostuch, Satterlee, Waddick and Chair Zarrin. Late: Seeley Absent: Manser, Mohanty, Reinke, and Stefanik, Staff Present: Ross Bintner, Tara Brown, Rebecca Foster, MJ Lamon and Luther Overholt III. Approval Of Meeting Agenda Motion made by Member Glahn to approve the Meeting Agenda. Motion seconded by Member Kostuch. Motion carried. IV. Approval Of Meeting Minutes Motion made by Member Jackson to approve the July 14, 2016 minutes. Motion seconded by Chair Zarrin. Motion carried. V. Special Recognitions And Presentations • None. VI. Community Comment • None. VII. Reports/Recommendation A. Urban Forestry Report • Luther Overholt, City Forester, discussed the Tree Preservation Ordinance that was approved in July 2015. Member Satterlee arrived at 7:08p.m. • The Ordinance applies to Residential lots only and not Commercial. Draft Minutes☒ Approved Minutes☐ Approved Date: • The City has been a member of Tree City USA for 8yrs and holds an event on Arbor Day. • The Commission would like to see the tree footprint increase to absorb carbon. • Mr. Overholt discussed the Park Buckthorn Inventory that was created in 2004 and being updated this year. • The Buckthorn Inventory displays how many yards of Buckthorn that needs to be removed from each park. • Volunteers are doing their best to keep smaller parks buckthorn free. B. 2017 EEC Work Planning • There are 110 actions within PiE that Tara Brown, Sustainability Coordinator, will summarize and present at the September meeting for the EEC 2017 Workplan. • The goal will be to try to do Initiatives with no sub goals that have defined measurement and target completion dates. • Proposed Initiative 1 – PiE • Proposed Initiative 2 – City Operations Energy Efficiency and Conservation • Proposed Initiative 3a – Business Energy Efficiency and Conservation • Proposed Initiative 3b - Residential Energy Efficiency and Conservation • Proposed Initiative 4 – Work with City Staff to revise Chapter 10 of City Comprehensive Plan • Proposed Initiative 5 – Solid Waste, Organics, and Recycling Management • Proposed Initiative 6 – Public Education • Proposed Initiative 7 - Water • Proposed Ongoing Responsibilities are Annual Green Purchasing Report, Annual joint meeting with City Council and City Manager, and Green Step Cities reporting. VIII. Correspondence And Petitions • None. IX. Chair And Member Comments A. Attendance report and roster • None. B. Workgroup list and Minutes Motion made by Member Seeley to remove Emily Ding, Lori Syverson (Chamber of Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES) from the Recycling Solid Waste and Organic Working Group. Motion seconded by Member ________. Motion carried. Draft Minutes☒ Approved Minutes☐ Approved Date: Motion made by Member Glahn to approve Keith Kostuch to be Cahir of the City Operation Energy Efficiency and Conservation Subcommittee. Motion seconded by Member Kostuch. Motion carried. C. Chair and Member Comments • None. D. Business Energy Efficiency Working Group • Coordinate with other EEC Working Groups and Commissions to reach common goal. • Align with state energy goals. Motion made by Member Jackson to add Paul Hussain to the Business Energy Efficiency Working Group. Motion seconded by Member Burmeister. Motion carried. E. City Operations Energy Efficiency Subcommittee Motion made by Member Kostuch to recognize Ross Bintner’s many years of work and appreciation as EEC liaison. Motion seconded by Chair Zarrin. Motion carried. • Elected Chair. • Discussed 2017 Work plan ideas. EEC Council Advisory – 11 August 2016 Whereas, the proposed Braemar Winter Park project will have major and long lasting environmental impacts (snow making and grooming, lighting, irrigation, summer maintenance, etc); Whereas, the City of Edina chose to make aggressive commitments to reduce its greenhouse gas (GHG) emissions since 2007 and has publicly said that GHG reduction is a major priority for the City; Whereas, the City of Edina has a self-proclaimed “leadership role” in the effort to conserve energy and reduce GHG emissions; Whereas the EEC worked with City Staff in the last Capital Improvement Plan (CIP) process to ensure that environmental considerations were part of all City capital/building decisions; Whereas the proposed Braemar Winter Park proposal appears to have no information on its energy use, GHG impact or other environmental impacts; Whereas, it will be difficult if not impossible for the new Partners in Energy effort to encourage GHG reduction among the City’s residents and businesses if the City itself is adding to its GHG output; Draft Minutes☒ Approved Minutes☐ Approved Date: Therefore, the EEC requests that the City Council not consider the Braemar Winter Park proposal until the City Staff presents detailed quantification of the GHG impact of the new Braemar Winter Park operation. And the City Staff should show Council how this addition to the City’s facilities will impact the City’s ability to achieve the Chapter 10 environmental commitments in the current City Plan. Only with that data should Council deliberate and decide whether to move ahead with the Braemar Winter Park project. Motion made by Member Kostuch to approve the Braemar Winter Park Council Advisory. Motion seconded by Member Glahn. Motion carried. F. Education Outreach Working Group • St Louis Park shared their Climate Action report. • Film Series theme is “Climate Change Solutions” that’ll lead up to the April Forum. G. Recycling, Solid Waste and Organics Working Group • None. H. Residential Energy Efficiency Working Group • This group will meet for the first time on August 25th. • Meet with St. Louis Park to discuss their Energy successes. I. Student Subcommittee • None. J. Water Quality Working Group • The Work Group didn’t meet July or August. • Working to educate businesses on salt usage. X. Staff Comments A. Staff Comments • Updated 2016 Term Summary Schedule. • Tim Barnes, Facility Manager will give a building update at September meeting. • Council approved PiE plan and Xcel Energy MOU in packet. • Speak up Edina Recycling Topic comments in packet. • Tara Brown, new Sustainability Coordinator, introduced herself. XI. Adjournment Motion made by Member Jackson to adjourn the August 11, 2016 meeting at 9:18p.m. Motion seconded by Chair Zarrin. Motion carried. Draft Minutes☒ Approved Minutes☐ Approved Date: Respectfully submitted, Rebecca Foster GIS Administrator Date: September 8, 2016 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Lisa Schaefer, Assistant City Manager Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: With the change in liaisons, Assistant City Manager will present the role of commissions and liaisons Date: September 8, 2016 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Tara Brown, Sustainability Coordinator Item Activity: Subject:2016 Workplan Updates Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide updates to 2016 Workplan initiatives INTRODUCTION: Commissioners will provide updates to 2016 Work Plan Initiatives Initiative 5: Organics update (Seeley) Initiative 7: Water update (Waddick) Initiative 1: Partners in Energy Staff update (Brown) City Operations Energy Efficiency and Conservation Subcommittee (Kostuch) Residential Energy Efficiency and Conservation Working Group update (Burmeister and Mohanty) Business Energy Efficiency and Conservation Working Group (Jackson) ATTACHMENTS: Description 2016 EEC Work Plan 2016-8-11 WkGrpList 2016.06 EOWG Minutes 2016.07 EOWG Minutes 2016.08 Business Energy Minutes 2016.08.25 RGHGWG minutes 2016.08.26 City Energy Efficiency & Conservation Sub-committee notes Approved by City Council on December 15, 2015 Initiative 5 added #4 by City Council on April 19, 2016 Board/Commission: Energy and Environment Commission 2016 Annual Work Plan Proposal Initiative 1 ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments City’s Partners in Energy (PiE) initiative • Up to three EEC members will participate constructively in the City’s Partners in Energy (PiE) initiative. These members will provide periodic updates to the EEC on the status of the action plan. • The EEC will review and comment on the draft Energy Action Plan before it is presented to the City Council. 2016 None Environmental Engineer, 40hrs Assistant Finance Director, 20hrs City Manager 8hrs (Staff estimate for planning phase) The Partners in Energy initiative was approved by Council. Additional Staff needs for implementation phase should be assessed by Council and Manager at the time of plan approval. Progress Report: Initiative 2 ☐ New Initiative ☒ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Support efforts to reduce energy consumption and greenhouse gas (GHG) emissions by City of Edina municipal government operations. 1. GHG Measurement. Create protocol, methodology and metrics for measurement of the City's GHG production. Create baselines for GHG reduction goals for the City's buildings, fleet and utility operations. 2. Support efforts to reduce energy consumption and greenhouse gas (GHG) emissions in the City of Edina 3. City Capital Process Environmental Considerations Initiative. Commission will 1. April 2016 2. July 2016 3. April 2016 Staff time Staff Time Staff Time Unknown Staff, 20hrs Public Works, 8hrs Finance, 8hrs Approved by City Council on December 15, 2015 Initiative 5 added #4 by City Council on April 19, 2016 research and develop options for City staff to more explicitly describe the GHG production of proposed capital improvements proposed for the City's CIP budget process. 4. City Fleet Environmental Audit. Receive a presentation from City staff concerning the City's vehicle fleet and how decisions are made that shape the size and nature of the fleet. Provide comments and ideas to staff regarding the City's fleet management practices. 4. Dec. 2016 Fleet Manager, 8hrs Progress Report: Initiative 3 ☐ New Initiative ☒ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Support tangible efforts and projects in the community that promote the reduction of energy consumption and GHG. 1. Support the City's effort to create a Community Solar Garden at City's Public Works and Parks Maintenance Facility. 2. Support the City's effort to participate in the Metropolitan Council's proposed Community Solar Garden project. 3. Expand the City's subsidized Home Energy Squad (HES) installs for residents. City will fund 100 HES installs at a cost of not more than $5,000. Early 2016 Early 2016 Early 2016 TBD by City Mgr None $5000 (consultant) Engineering, 60hrs Engineering, 24hrs Engineering, 2hrs Progress Report: Initiative 4 ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Work with City Staff to revise Chapter 10 of City Comprehensive Plan 1. Update Ch. 10 to reflect progress in City operations and City metrics since 2008 Plan was TBD – depends upon City Staff None Engineering, Planning, Public Works staff as needed Approved by City Council on December 15, 2015 Initiative 5 added #4 by City Council on April 19, 2016 issued 2. Revise City sustainability goals (i) to align with state and city policies, (ii) establish interim goals for sectors (i.e. energy, transportation, waste/recycling, etc.), and (iii) establish and maintain quarterly or annual metrics that measure progress towards goals 3. Work to create City staff driven processes for long-term ownership of sustainability measures and implementation of Chapter 10. schedule for revision of City Comp Plan Progress Report: Initiative 5 ☒ New Initiative ☐ Continued Initiative ☒ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Solid Waste, Organics and Recycling Management. 1. Research and Report on MPCA compost rule- making process and its impact on City operations 2. Research and Report on proposal to ban Styrofoam food packaging materials in Edina 3. Research and Report on the alternatives for reorganizing the manner in which solid waste is collected from single family homes in Edina. 4. Study and report on the advisability of implementing a ban on the use of plastic bags, similar in scope the ban recently adopted in the City of Minneapolis, in the City of Edina. Q3 2016 Q2 2016 Q4 2016 None None None or minimal Recycling Coordinator, 8hrs Recycling Coordinator, Unknown hours. Recycling Coordinator, Unknown hours. The reported total tons of recycling collected by the licensed haulers in Edina for 2014 was 2377 tons and for 2013 was 2044 tons. Numbers for 2015 are not yet in for the year Progress Report: Initiative 6 ☐ New Initiative ☒ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Public Education. 1. Plan and execute the annual ECC Community Education Event 1. Q2 2016 Staff time plus event costs Communications Specialist, 40hrs Successful annual event held in 2015; film series held in 1 H 2015 but currently suspended Approved by City Council on December 15, 2015 Initiative 5 added #4 by City Council on April 19, 2016 2. Student members will create and execute a plan for 2016 student activities 2. Ongoing None Annual event has run about $1500-$2500 in past years. Progress Report: Initiative 7 ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required (To be completed by Staff Liaison) Liaison Comments Water 1) Continue water drain education and stenciling efforts 2) Receive annual report from City staff on Edina water quality issues and activities 3) Continue winter salt education efforts 4) Actively monitor the activities of the Nine Mile Creek Watershed District and the Minnehaha Creek Watershed District Engineering 8hrs Engineering 4hrs Engineering 4hrs Engineering 2hrs Progress Report: Ongoing Responsibilities Annual Green Purchasing Report Annual joint meetings with City Council and City Manager Green Step Cities reporting Other Work Plan Ideas Considered for Current Year or Future Years Proposed Month for Joint Work Session (one time per year, up to 60 minutes): March Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • Initiative 1 – changed language as recommended by City Manager • Initiative 2 – changed language as recommended by City Manager • Initiative 3 – changed language as recommended by City Manager Approved by City Council on December 15, 2015 Initiative 5 added #4 by City Council on April 19, 2016 • Remove prior initiative 5 - EEC will hold a 90 minute working session with City Council • Initiative 5 –changed language as recommended by City Manager • Initiative 6 – changed language as recommended by City Manager • Initiative 7 – added initiative as recommended by City Manager • Ongoing Responsibilities – changed language as recommended by City Manager Edina Energy & Environment Commission Working Groups and Subcommittees Draft of 08-11-16 Business Energy Efficiency and Conservation Working Group – 1st Tuesday at 7:00pm - Chair Carolyn Jackson - Commissioner: Michelle Horan Members: Paul Hussian, Amy Ma, Marshall Silberstein and Bill Sierks Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025. Residential Energy Efficiency and Conservation Working Group – 4th Thursday at 7:00pm - Co-Chairs Jeff Burmeister and Sanat Mohanty - Commissioner: Richard Manser, Members: Bob Gubrud, Clover Graham, Paul Hussian, Gauri Madhok and Mathias Samuel Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025. City Operations Energy Efficiency and Conservation Subcommittee – Chair Keith Kostuch Commissioners: Bill Glahn and Richard Manser Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025. Edina Climate Commitment Team (Subcommittee) (ECCT) – 1st & 3rd Monday – Chair Sarah Zarrin – Commissioner: Robert Manser Objective: Assist with establishing best practices for energy conservation for The City of Edina (i.e., buildings, fleet) Assist with meeting established conservation goals and establish strategies to track and meet these goals Identify opportunities for change to meet GHG goals Assist with developing effective communication strategies for above to EEC, Council and the public Assist with allocating City resources (staff, budget) to enable realization of conservation goals Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee - Commissioner: Sarah Zarrin, Members: Paul Thompson, Bob Gubrud, John Howard, Sarah Stefanik, Emily Rienke, Emily Ding, Chuck Prentice, Kristopher Wilson and Mindy Ahler. Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina Energy and Environment Commission by creating awareness and engaging residents, schools, communities of faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse and recycle, and to preserve and enhance our environment Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley – Commissioners: Lauren Satterlee, Michelle Horan, Members: DP Latham – City Staff: Solvei Wilmot Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in Edina. Educate the public about recycling, organics and solid waste reduction. Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley - Student Members: Emily Reinke, Sarah Stefanik and open to students attending secondary schools in Edina. Objective: To facilitate, coordinate and share information between the EEC and the School Environmental groups and to work on common energy and environmental objectives as appropriate. To assist in developing environmental leaders of tomorrow. Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Members: Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong. Objective: To facilitate communication between citizens and city government and champion efforts to improve water quality within Edina. EOWG June 2016 Meeting Minutes Meeting held at 7:00pm on Thursday, June, 2, 2016 in the Mayor's Room, Edina City Hall Meeting called to order at 7:15 pm by Chair Satterlee. 1. Check ins for those in attendance: Paul Thompson, Kris Wilson, Mindy Ahler, John Howard, and Lauren Satterlee. 2. Minutes from May 5 meeting approved with edits and updates. [Changes incorporated into official minutes in EEC packet] 3. Recapped May 12 Presentation by Alexis from CERTs to the EEC on behavior change methodology for community outreach, potential applications – • Lauren found the recommendations helpful, seemed to be well received by the EEC. Others felt the conclusions presented by Alexis to be general, although sensible. 4. April Forum: Discussion transitioned to EEC comments of April 2016 forum. EEC seemed to approve of the event, didn’t have comments other than from Sarah Z who said she heard from attendees that the large number of speakers was good. EEC did not comment on the Saturday date. Next April Forum: EOWG still liking Saturday date, seems more possibilities and time for events. Kris suggested having a showcase event/speaker interspersed for a general crowd, also corporate sponsorship (Tesla, BMW). Paul likes corporate sponsorship idea, connecting with CERTs, and having strong youth presence. Lauren feels it would be good to tie in Community based social marketing to planning, tie in with other events. Paul thinking it would be good to have council member as part of planning committee. Lauren to talk with Ross about sponsorship. Historically the city council needed to approve corporate sponsorships, therefore adding lead-in time and coordination energy. 5. Planning for 4th of July Parade – Lauren communicated that Bob is working to get Edina’s Nissan Leaf, and he likes idea of having a solar panel to highlight CSG opportunity. Still need to secure panels to use, Paul likes idea of having panels pulled by bike. Paul and Bob will get panel. Kris willing to use his recumbent trike and pull something. Discussion of maybe having a QR code on banner so people can connect to it or have tiny URL, or similar. Paul likes “Edina lead the way” message. Possibly we could make a banner from a sheet of chart paper. Paul will invite SELC. Paul would like to connect with Art Commission. Other groups to connect with are EGG, Morningside Neighborhood Association, CEF. Park Board in the past has showed up, connection with Living Streets – Paul will do this. Maybe recruit via nextdoor. Lauren will set up a google doc to confirm attendees. Parade Budget: Bike trailer ($50) Banner with “Subscribe to CSG” or similar – 2 sided, single use ($25 each) 6. Home Energy Squad update: contact information from those who signed up for the HES drawing on 4/14 won’t be available to us since we did not have an opt in or notice we would use names. This is CEE policy. 7. Update on student work and SELC activities: There will be a picnic from 4-7 pm this Sunday at Paul’s. iMatter might be at picnic. TechDump has concluded at the schools, results unknown. 8. Public works Community Solar Garden (CSG) Update: Info session tomorrow at Paul’s starting at 5:30 pm. A few signups for the CSG, typically takes 3-4 weeks for paperwork to go through with Xcel. A news release went out, unsure of its impact. SunShare, a different developer, sent out mailers to many in Edina. 9. Environmental Film Series - Centennial Lakes Movies: Tabling July 21 for Wall-E? John to take the lead [Yes, we will table]. John will check into cost of screening Racing Extinction. Paul suggests Merchants of Doubt as a film to show. 10. Recruitment of new members, supporting new PiE (Partners in Energy) work groups – three PiE groups (business, residential and city operations) are being created by the EEC. Seems many connections to EOWG. 11. Review 2016 Work Plan - full discussion tabled. Noted that there will be new opportunities with the sustainability coordinator. Adjourned at 9:04 pm. Minutes prepared by John Howard. EOWG Meeting Minutes for Thursday, July 7 7:00pm, Mayor's Room, Edina City Hall In Attendance: Lauren Satterlee, Kris Wilson, Bob Gubrud, Clover Hackett, and John Howard Check-ins for those in attendance. Minutes from June meeting approved without edits. Recap 4th of July Parade: Bob applauded Lauren for her coordination. 23 people attended. Lessons learned: • Need to coordinate with Edina communications department for banners or other publicity one to two months ahead. • Coordination required to work with other groups. • Bob was disappointed with lack of solar panels. Of those in attendance, interest in doing the parade again. Having R.T. Rybak as a marcher seemed to add star power. John noted that there was more energy amongst the crowd for our section this year than in his previous 4-5 parades. Lauren asked if the EOWG should get more formal and greater EEC participation in the April forum and parade. The EOWG has been busy, and could use extra help. EOWG generally responded that they support greater EEC involvement. Clover wondered if a more family friendly focus would improve attendance – EOWG has not specifically focused on families at events. Environmental Film Series - Centennial Lakes Movies: Tabling at the July 21 showing of Wall-E will start at 8 pm near the Centennial Lakes amphitheater. Film begins at 9 pm. Clover, Lauren interested in tabling, and Lauren will ask new energy work group chairs if they would like to join. John proposed getting EEC approval for Merchants of Doubt and Racing Extinction as future films in the environmental film series. John does not have pricing information for the screenings, but would suggest going forward only if films are $250 or less. Questions /thoughts for St. Louis Park education/outreach group: Small group of Edinans will be meeting with St. Louis Park contingent. Specific questions: Bob – How do they get action? How do they work with PiE (Partners in Energy)? Kris – How does St. Louis Park budget for HES and other initiatives? Differences between them and Edina? John – How do you work with sustainability coordinator? Clover – Is there a way to publicize house deconstruction/repurposing versus tear down? (Lauren mentioned that the RSWO had a speaker visit one of their meetings last summer from Better Futures, a deconstruction and employment/training organization. She suggested that the new Edina Residential Energy efficiency WG might also take this on in Edina). 2017 Work Plan initial brainstorm: From June-August, EEC will be making a proposed work plan. Council sees work plan and decides on it in Sept/Oct. Presently the initiatives for EOWG are three fold: - HES visits (#3.3 in Work Plan) - Plan and execute April forum (#6.1 in Work Plan) - Students develop student plan (#6.2 in Work Plan) For the future: - Greater connection with the school groups (Paul maybe has good input). - Include film series in the work plan. Presently mentioned as being on hiatus. - How EOWG fits with PiE (for example, CSG) Update on student work and SELC activities – tabled for when students are present. Community Solar Garden (CSG) update: Bob reported that there are 16 subscribers presently, and another 15 have submitted data release forms to Xcel, which is the first formal step to subscribing to the CSG. Another 38 are interested. Bob feels city should have role in public education about the Edina CSG. Edinans don’t appear to be well informed on project or mechanics of CSGs. Adjourned by unanimous consent at 8:38 pm. Next meeting is Aug. 4th at 7 pm in Edina City Hall. Minutes prepared by John Howard. Business Energy Efficiency and Conservation Working Group meeting minutes Thursday, August 4, 2016 In attendance: Carolyn Jackson Michelle Horan Amy Ma Marshall Silverstein Member, but not in attendance: Paul Hussain with Waste Management Michelle Horan will take the minutes Brief background on Xcel’s Partners In Energy and the City of Edina’s 2007 goal of reducing green house gases 30% by 2025 Lots of good information on Xcel’s website Xcel’s Economic Development Engineer Ryan Bruels 612 803 7289 60% of energy use is in the commercial sector. Top 20% of businesses use 87% of the City’s electric energy, which equal 392 “big users” 34% residential 5% municipal and school operations One goal of BEEC is to identify these “big users”, discover the key contacts and decide how to engage with them. Xcel will not give us this data. We will get quarterly reports about the city’s usage from Xcel but not individual businesses. We might be able to pull some data from the businesses license through the city. Top electricity using categories for businesses: 1. Heating/cooling 2. Running of equipment 3. Transportation Goals for these businesses: 1. Adopt renewables 2. Reduce usage Questions for working group 1. How do we get businesses to comply? Carolyn will send out the presentation about behavioral change 2. What are the different types of businesses or how can we categorize these business and tailor our approach to each group? 3. What are the tools we can use to measure our results 4. Who are the names of the individual big user businesses and who is the primary contact 5. What should the immediate, mid term and long term actions be for these businesses 6. what are the various ways to reach out to businesses: social media, events, etc. 7. What are other cities doing? 8. What are some resources that may have monies or man power for businesses to tap into? Read closely the PIE (Electricity Action Plan) report especially pg. 40 - 43 and appendix Organization which could be good partners in our efforts: CERTS MN Renewable Energy Society American Lung Association MN Chamber of Commerce Edina Chamber of Commerce Marshall will try to quantify the relationship between kWh and GHG emissions Here is some info regarding Methane lifted from the following website: https://www.epa.gov/ghgemissions/overview-greenhouse-gases#methane Methane (CH4) is the second most prevalent greenhouse gas emitted in the United States from human activities. In 2014, CH4 accounted for about 11 percent of all U.S. greenhouse gas emissions from human activities. Methane is emitted by natural sources such as wetlands, as well as human activities such as leakage from natural gas systems and the raising of livestock. Natural processes in soil and chemical reactions in the atmosphere help remove CH4 from the atmosphere. Methane's lifetime in the atmosphere is much shorter than carbon dioxide (CO2), but CH4 is more efficient at trapping radiation than CO2. Pound for pound, the comparative impact of CH4 on climate change is more than 25 times greater than CO2 over a 100-year period. Methane is emitted from industry, agriculture, and waste management activities, as well as natural processes such as decomposition of organic materials in the absence of oxygen. Here is a table found at https://www.epa.gov/climate-indicators/us-greenhouse-gas-emissions Amy will contact the Mn Chamber of Commerce to find out more about their energy/sustainability campaign Michelle will send the document on business sustainability/energy efficiency waste reduction certifications Energy and the Environment – Reduce Green House Gas Resident WG minutes Thursday, August 25th, 7:00pm-8:30pm Members present: Jeff Burmeister, Santa Mohanty, Clover Graham, Robert Gubrud Discussed; • Ways to help the city communications drive traffic to a City Operated web resource for Green House Gas reducing, Wind source, Sustainability programs. • Foster neighborhood based outreach group and leadership. Work with the City to help foster internal interest per neighborhood. Provide training for neighborhood resource and build ground swell. • Leverage outreach events for Wind source signup / drive community engagement with the Community Solar Program • Review and recommend new/edit policy options to support efficiency for Edina residents – research and recommend policy changes limited to things impactful to residents Next mtg. is Thursday September 22nd Community room, City Hall 7:00-8:30pm City Energy Efficiency & Conservation Sub-Committee meeting notes for Friday 26 August 2016 Attendees: Keith Kostuch , Richard Manser, Meeting began at 10:00 am and ended at 10:45 am The Sub-committee met with Tara Brown at City Hall to discuss the sub-committee’s portion of the 2017 EEC work plan. Ms. Brown had a list of activities for the sub-committee distilled from the PiE final document. Mr. Kostuch had prepared a draft of the sub-committee’s work plan that was an update of the 2016 Initiatives 2 and 4. There was general discussion about Ms. Brown’s duties, how much time she would have for PiE in general and the City sub-committee, available City, EEC, sub-committee and outside resources, the history of EEC initiatives on building retrofits and the capital process and a number of other relevant topics. Ms. Brown will modify slightly the Initiatives 2 and 4 wording and incorporate it into the draft EEC work plan so it can be discussed at the September EEC meeting. A future meeting was not scheduled. Date: September 8, 2016 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: Report and Recommendation From:Tara Brown, Sustainability Coordinator Item Activity: Subject:2017 Work Plan Proposal Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve proposed 2017 EEC Work Plan INTRODUCTION: Draft of work plan for 2017. Liaison collected members comments for September meeting and from emails. Input and updated for consistency ATTACHMENTS: Description EEC 2017 Work Plan DRAFT Board/Commission: Choose an item. 2017 Annual Work Plan Proposal *Complete each section with a white background *Liaisons need to fill out budget and staff support required *Return to MJ Lamon by September 23, 2016 Definitions: New Initiative – not on previous work plan Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date Initiative 1 Council Charge ☐☐☐☐ 1 ☒☒☒☒ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. $0 Click here to enter text. City Operations Energy Efficiency and Conservation Subcommittee will review and comment on Partners in Energy’s Electricity Action Plan (PiE’s EAP) City Facilities’ Strategy 2: Negotiate renewable purchase for municipal electricity. Liaison Comments: Subcommittee will also review and advise on quarterly updates from project lead on City Facilities’ Strategy 1 of Partners in Energy’s Electricity Action Plan but no specific action will be taken by the subcommittee. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 2 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 X Events Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Sustainability Coordinator is planning events with key leaders and will create and provide materials to working group. Business Energy Efficiency and Conservation Working Group will assist in engagement meetings led by Sustainability Coordinator and potential scorecarding with businesses that request assistance to reduce and/or off-set of businesses electricity usage by 2% annually. Liaison Comments: : Subcommittee will also review and advise on Business Strategy 1 and 4 of Partners in Energy’s Electricity Action Plan but no specific action will be taken by the subcommittee. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 3 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 X Events Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Sustainability Coordinator will create and provide materials for outreach events. Residential Energy Efficiency and Conservation Working Group (REEC) assist in 750 homes take energy-savings actions each year, saving 562,000 kWh annually through PiE EAP’s Residential Strategy 2 by leading neighborhood based outreach and leadership and Strategy 3 by tabling outreach events for Windsource sign-up. Liaison Comments: Subcommittee will also review and advise on Residential Strategy 1 and 4 of Partners in Energy’s Electricity Action Plan but no specific action will be taken by the subcommittee. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 4 Council Charge ☐☐☐☐ 1 ☒☒☒☒ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. EEC will review and comment on staff’s update to Chapter 10 of City Comprehensive Plan. Liaison Comments: As a part of the Comprehensive Plan, the Sustainability Coordinator will be updating progress, revising goals and metrics (both long term and interim for the entire organization to own and use), and add the new resiliency portion. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 5 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☒☒☒☒ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 30th, 2017 None Sustainability Coordinator Recycling Coordinator Recycling Solid Waste and Organics Working Group (RSWO) will review and recommend on staff’s action plan to tackle Hennepin County goal of 15% waste to be recycled organics by 2030. Liaison Comments: The RSWO has done a lot of leg work to inform staff’s action plan. See Staff Report to City Council on October 7th for more information. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 6 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 X Events Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility One event in Spring Click here to enter text. Education Outreach Working Group (EOWG) plans and executes a twice a year EEC Community Education Event One event in Fall Liaison Comments: EOWG will look for ways incorporate PiE and other working group initiatives into event. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 7 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 X Events Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Water Resources Coordinator (4hrs) Water Resources Coordinator (25hrs) Water Quality Working Group (WQWG) will continue education on winter salt. This year, Working Group will continue partnership with staff to stencil and then look to hand off program to non-profits and schools Liaison Comments: Education is key when it comes to the topic of water. Watershed districts are aware of the need to educate and are testing a communication plan in St Louis Park that they will roll out to the region in the coming year. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative 8 Council Charge ☒☒☒☒ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Water Resources Coordinator (4hrs) Water Quality Working Group (WQWG) will develop a best practice for residential water conservation through a best practice for irrigation, lawn, and gardening. Study and report on best residential water conservation tools and potential grant or funding opportunities to support residents in transitioning to smart sensor usage. Liaison Comments: City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Potential for a City Fleet Study and Report from the Subcommittee but resources have not been verified. Proposed Month for Joint Work Session (one time per year, up to 60 minutes): March Council Comments: Date: September 8, 2016 Agenda Item #: IX.A. To:Energy and Environment Commission Item Type: Other From:Rebecca Foster, GIS Administrator Item Activity: Subject:Attendance report and roster Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No Action Required. INTRODUCTION: EEC Attendance report attached. ATTACHMENTS: Description EEC Attendance J F M A M J J A S O N D Work Session Work Session # of Mtgs.Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 8 NAME TERM 3/15/2016 (Enter Date) Burmeister, Jeff 3/1/2019 1 1 1 1 1 5 83% Glahn, William 3/1/2017 1 1 1 1 1 1 1 1 8 100% Horan, Michelle 3/1/2017 1 1 1 1 1 5 83% Jackson, Carolyn 3/1/2019 1 1 1 1 1 1 6 100% Kostuch, Keith 3/1/2016 1 1 1 1 1 1 1 7 88% Manser, Richard 3/1/2018 1 1 1 1 1 1 6 75% Mohanty, Sonat 3/1/2017 1 1 1 3 50% Satterlee, Lauren 3/1/2018 1 1 1 1 1 1 1 1 8 100% Seeley, Melissa 3/1/2018 1 1 1 1 1 1 1 1 8 100% Waddick, Louise 3/1/2017 1 1 1 1 1 1 1 7 88% Zarrin, Sarah 3/1/2018 1 1 1 1 1 1 1 1 8 100% 0 0% Reinke, Emily 9/1/2016 1 1 1 3 38% Stefanik, Sarah 9/1/2016 1 1 1 1 4 50% Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. ENERGY & ENVIRONMENT COMMISSION Date: September 8, 2016 Agenda Item #: X.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Staff Comments Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action required. INTRODUCTION: The following items are included for reference. 1. 2016 Term summary and schedule 2. Partners In Energy, final plan and next steps 3. Resolution added to council packet 4. Open Street, September 25th ATTACHMENTS: Description Term Summary and Schedule CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION March 2016 – February 2017 Term SUMMARY AND DRAFT SCHEDULE Item # Workplan Item Monthly Activity WP1 Partners in Energy Planning May review of draft plan, June commission comments. July council plan approval WP2 Energy and Greenhouse Gas February GHG baseline, metrics and measurement, June building energy report. WP3 Energy Outreach February CEF CSG Lease approved, CSG purchase contracts approved. January/April $2000 HES WP4 Comprehensive Plan WP5 Solid Waste, Organics, Recycling January vote to recommend an ordinance proposal to council, April council vote to add plastic bag investigation to EEC workplan, July vote to report on compost rulemaking and advisory to CC to add research and report on organic hauler license ordinance to workplan. WP6 April Forum / Public Education April Forum, July Parade WP7 Water Outreach Street stencil events, library kiosk OR1 Green Purchasing February advisory to CC to provide annual report. OR2 Joint Meeting w/ Council March meeting with Council OR3 Green Step Cities WP = work plan number. OR = ongoing responsibility number Advisory, Date MM/YY Acted on Not Acted Golf dome re-commissioning 10/12 X New facility carbon goals 10/13 X Urban forest task force 3/13 X Yorktown community garden pervious parking 4/13 X Water bottle sales 4/14 X EEEP transfer to SPPA 5/14 X Building energy system CIP 1/15 X Braemar capital improvements, 1/15 X CIP environmental considerations, 1/15 X Fleet operations task force, 1/15 X Grandview sustainability principles, 3/15 X Community solar joint purchase, 5/15 X Green Purchasing Policy Report, 2/16 X Add hauler license requirements for organics to workplan, 8/16 X March 10, 2016 Televised Meeting / EEC/CC Joint Workshop March 15 Item of focus: Welcome new members, Workplan and subcommittee assignments, OR2 prep, WP1 report, WP3 prep Presentations: PiE Planning Team April 14, 2016 Meeting Item of focus: Cancel meeting / Conflict with April Forum Presentations: None May 12, 2016 Meeting Item of focus: WP1 Draft Report, Presentations: Alexis Troschinetz, Fostering Sustainable Behavior CERTS. June 9, 2016 Item of focus: WP1 Partners in Energy Final Report, Presentations: Tami Gunderzik, Xcel Energy July 14, 2016 Meeting Item of focus: WP 5 Organics Presentations: August 11, 2016 Meeting Item of focus: Draft workplan, forestry program review. Presentations: Luther Overholt Urban Forestry September 8, 2016 Meeting Item of focus: Workplan Due to MJ Sept 23, 2016, WP2 Building Energy, WP7 Water Presentations: Tim Barnes, Building Energy, Jessica Wilson: WP7 Clean water outreach, October 13, 2016 Meeting Item of focus: Presentations: November 10, 2016 Meeting Item of focus: Presentations: December 8, 2016 Meeting Cancel January 12, 2017 Meeting Item of focus: Presentations: February 9, 2017 Meeting Item of focus: Election of Chair/Vice, Prep for April Forum Presentations: