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Home My WebLink About2016-10-13_07_00_PM-EEC_MembersAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room 4801 W 50th Street, Edina MN 55424 Thursday, October 13, 2016 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes V.Special Recognitions And Presentations A.Dr. Lester Shen VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Working Group Updates VIII.Correspondence And Petitions IX.Chair And Member Comments X.Sta) Comments A.Partners in Energy Electricity Action Plan Update B.Tracking ongoing committee work XI.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli.cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 13, 2016 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Rebecca Foster, GIS Adminstrator Item Activity: Subject:Minutes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Regular September 8, 2016 Meeting Minutes INTRODUCTION: ATTACHMENTS: Description 20160908 Regular Minute Draft Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Energy and Environment Commission Edina City Hall Community Room Thursday, September 8, 2016, 7:00 PM I. Call To Order Chair Zarrin called the meeting to order at 7:00p.m. II. Roll Call Answering Roll Call were Burmeister, Glahn, Horan, Jackson, Kim, Kostuch, Madhok, Manser, Mohanty, Satterlee, Seeley, Waddick and Chair Zarrin. Late: Absent: Staff Present: Tara Brown, Rebecca Foster, Sulekha Mohamed, and Lisa Schaefer III. Approval Of Meeting Agenda Motion made by Member Jackson to approve the Meeting Agenda. Motion seconded by Member Seeley. Motion carried. IV. Approval Of Meeting Minutes Motion made by Chair Zarrin to approve the August 11, 2016 minutes. Motion seconded by Member Waddick. Motion carried. V. Special Recognitions And Presentations • Lisa Schaefer, Assistant City Manager, reviewed the Boards and Commissions Member Handbook. • Boards and Commissions help Council and provide recommendations. • Committees and Work Groups can help get work done for the Commissions. • Keep Work Plans actionable and focused. VI. Community Comment • Sulekha Mohamed is the new Executive Assistant in the Administration Department. She’ll start taking Minutes for the EEC in October. • Joanna Kim and Gauri Madhok are the new EEC Student Members. • John Anderson, West Metro Community Coordinator for Conservation MN, interested in hearing about the EEC work plan. Draft Minutes☒ Approved Minutes☐ Approved Date: VII. Reports/Recommendation B. 2017 Work Plan Proposal • Initiative 1 - City Operations Energy Efficiency and Conservation Subcommittee will review and comment on staff implementation of Partners in Energy’s Electricity Action Plan (PiE’s EAP) City Facilities’ Strategy. • Switch Initiative 2 & 3 • Add CEE and Xcel Energy under Staff Support for Initiatives 1-3. • Initiative 2 - Residential Energy Efficiency and Conservation Working Group (REEC) assist staff in implementing PiE Residential Energy Focus Area • Initiative 3 - Business Energy Efficiency and Conservation Working Group will assist staff in implementing PiE Business Energy Focus Area. • Initiative 4 - EEC will review and comment on staff’s update to Chapter 10 of City Comprehensive Plan. • Change Initiative 4 to a Charge 3. • Initiative 5 - Recycling Solid Waste and Organics Working Group (RSWO) will review and recommend on staff’s action plan to tackle Hennepin County waste reduction goal. • Initiative 6 - Education Outreach Working Group (EOWG) plans and executes annual education event with Energy Working Groups. • Add New Initiative - Environmental Film series leading up to Educational event. Coordinate EEC’s participation for Fourth of July Parade • Initiative 7 - Water Quality Working Group (WQWG) will continue education on winter salt. This year, Working Group will continue partnership with staff to stencil. • Initiative 8 - Water Quality Working Group (WQWG) will develop a best practice for residential water conservation (including a best practice for irrigation, lawn, and gardening.) • Parking Lot - Potential for a City Fleet Study and Report from the Subcommittee but resources have not been verified. Review and comment on surface and groundwater quality report. Review and comment on opportunities that arise to reduce the City’s greenhouse gas emissions (ex. Gas). Motion made by Member Jackson to approve the 2017 Work Plan as amended. Motion seconded by Chair Zarrin. Opposed Glahn. Motion carried. VIII. Correspondence And Petitions • None. Draft Minutes☒ Approved Minutes☐ Approved Date: IX. Chair And Member Comments A. Attendance report and roster • Add new Student Members. VII. Reports/Recommendation Workgroup list and Minutes Motion made by Chair Zarrin to remove John Howard, Sarah Stefanik, Emily Rienke, Emily Ding from the Education and Outreach Working Group and add Clover Graham and Gauri Madhok. Motion seconded by Member Manser. Motion carried. Add Joanna Kim and Guari Madhok to the Student Environmental Leadership Council Subcommittee. Motion made by Member Jackson to add Joanna Kim to the Water Quality Working Group and the Recycling Solid Waste Organics Work Group. Motion seconded by Chair Zarrin. Motion carried. X. Staff Comments A. Staff Comments • Tara created an Energy Action Plan spreadsheet on performing the coordination, tracking, and outreach duties as outlined in the Energy Action Plan with quarterly due dates. • EEC will have a booth at the Open Streets Event on September 25th • Work Plan due September 23rd, October 5th Chair’s review with City Council, November 1st Council will finalize work plans. VII. Reports/Recommendation A. 2016 Work Plan Updates Work Groups of EEC should work under the frame work and work plan approval of EEC for that year. And, all the efforts of business, residential, and city operation energy conservation working groups of EEC also will be in alignment with the PIE package approval (strategy & goal). Volunteers of working groups' comments and recommendations should be sent to the chair of the working. The staff liaison of EEC directly connects and works with the chair of WG not volunteers unless it has been OK by the chair of the WG. Initiative 5: Recycling, Solid Waste and Organics Working Group • None. Initiative 7: Water Quality Working Group • Talking to Street Pond Associations to get a Fall Campaign setup. • Continue Salt Education with three businesses. Draft Minutes☒ Approved Minutes☐ Approved Date: • Researching on how to get a grant to recognize businesses for doing best practices. Education and Outreach Working Group • Friday, Oct 14 - The Lorax • Friday, Nov 11 - No Impact Man • Friday, Jan 13 - Merchants of Doubt • Friday, February 10 - Facing the Surge • Friday, March 10 - The 11th Hour Member Manser excused himself from the meeting at 9:27pm. Member Madhok excused herself from the meeting at 9:29pm. Motion made by Member Burmeister to approve the Marketing Materials for the Film Series. Motion seconded by Chair Zarrin. Opposed Glahn. Motion carried. Initiative 1: Partners in Energy City Operations Energy Efficiency Subcommittee • None. Residential Energy Efficiency Working Group • None. Business Energy Efficiency Working Group • Financing options for businesses that want to do capital improvements. • Create a metrics rainbow to show how businesses are doing on reducing greenhouse gases. Member Kim excused herself from the meeting at 9:33pm. Member Mohanty excused himself from the meeting at 9:34pm. Please provide a calendar of school, community or city events to Tara where the EEC can interact with residents. XI. Adjournment Motion made by Member Jackson to adjourn the September 8, 2016 meeting at 9:35p.m. Motion seconded by Chair Zarrin. Motion carried. Respectfully submitted, Draft Minutes☒ Approved Minutes☐ Approved Date: Rebecca Foster GIS Administrator Date: October 13, 2016 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Dr. Lester Shen Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Dr. Lester Shen will present his work on social norming energy conservation ATTACHMENTS: Description Dr Shen Behavioral Change Presentation HOW TO CHANGE BEHAVIOR Tools from Social Psychology and Behavioral Economics Lester Shen Director of Innovative Technologies October 13, 2016 Pg. 2 Pg. 3 Pg. 4 Pg. 5 Behavior Change Pg. 6 Behavior Change •Create a new behavior •Cease an old behavior •Modify an existing behavior Pg. 7 Behavior Change •Create a new behavior •Cease an old behavior •Modify an existing behavior •Automate the action Pg. 8 Fogg Behavior Model Pg. 9 Motivation Pg. 10 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 11 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 12 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 13 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 14 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 15 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 16 Motivational Tools •Commitments •Social Diffusion •Goal Setting •Social Norms •Feedback •Incentives Pg. 17 Ability Pg. 18 Ability Pg. 19 Smart Thermostat Pg. 20 Triggers Pg. 21 Triggers Pg. 22 Triggers Pg. 23 Triggers Pg. 24 Pg. 25 Sources Pg. 26 Sources Pg. 27 Sources Lester Shen lshen@mncee.org 612-335-5883 Questions? Date: October 13, 2016 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Other From:Working Group Chairs Item Activity: Subject:Working Group Updates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Working groups share updates ATTACHMENTS: Description 2016.09 BEEG WG Minutes 2016.08 EOWG Minutes 2016.09 REECWG Minutes 2016.10 Working Group List 2016.09 WQWG Minutes Business Energy Efﬁciency and Conservation Working Group September 6, 2016 In attendance: Carolyn Jackson Michelle Horan Bill Sierks Paul Hussian Quick review of PIE and how we got here. Targeting Edina’s top 400 electricity users will make the biggest impact on GHG reduction. The “Big Users” generally have their own Xcel Energy Representatives who work on their account. Yvonne PFeiffer at Xcel is our representative. Tara Brown’s task will be to identify who these 400 big energy users are. Tara has already contacted The Edina Chamber of Commerce. They have lost a lot of members and are asking the question “what is the role of the Chamber of Commerce?” They are going to do an inventory of the type of businesses in Edina, which will be very helpful not only for the Chamber to know but also the City. Questions for the BEEC WG: How do we measure success? How can we change behavior? - Carolyn will email out the CERT presentation on Behavior change to those who do not have it How do we get the message out? Events Work with Chamber of Commerce What is our (the BEEC) role as an arm of the City? What are the best practices for various types of businesses? Incentive program for businesses. A rainbow concept.  Red - GHG Reduction Orange - Solid waste Reduction Yellow - Water Green - other Each color would be segmented and colored in as various steps within that color are achieved. Need to be able to measure a baseline and determine how to score How do we connect energy savings with businesses? Are there ways to ﬁnd ﬁnancing for the changes that might be necessary to reduce GHG? It would be helpful to have local examples of businesses that have already made changes to reduce their GHG. Ask Tara to talk to Xcel about any businesses that would be willing to talk with us. Rick Murphy form Grandview Auto participated in PIE. Can we speak with him? What about Minneapolis, do they have some businesses we could talk to? Windsource for businesses. What would the cost be for businesses? What is the message that can speak to a variety of business people? Not just the environmental -ﬁnancial -other? Can an environmental event count for CE credits in some businesses? We should tap into the MN Chamber of Commerce who has been marketing green initiatives Homework Bob Sierks will talk to a ﬁnancing guy as well as ﬁnd out a tool to identify what roofs are good for solar panels Paul will research ﬁnancing options, how to improve energy efﬁciency from heating, cooling and lighting EOWG Aug 4,2016 Present: Lauren, Kris and Paul 1. Check-ins- • Lauren shared about her new work with Forest Stewardship Council (FSC), • Kris same old, • Paul- frisbee/CCL trip to CA, Mindy’s prep for her LowCarbon Crossing of 4,000 miles, invite to 8/20 fundraiser for Mindy, CP & CCL 2. Minutes- Thanks John… • Kris motion approve July minutes • Paul seconded • Approved 3. Community Solar- • 23% full, 20 subscribers as of August 1, of 90 potential • Need marketing help from the city or a PR company • Paul plugged on Climate Cast on MPR this week…got immediate calls at MNIPL • Many new contacts from Edina NNO • Need to do outreach events, Edina Open Streets in Sept? 4. Film Series- • Need announcement to be effective • Lauren reported that the EEC approved funding $250 each for “Merchants of Doubt” and “Racing Extinction” • Chuck Prentice is willing to help. Could invite speaker could be from Audubon or head of UMN biology department recently retired. • Lauren will speak with John H to get filmmaker contact information and to Chuck about assisting will the 2016-17 Edina “Edina Environmental Film Series” name of 5 month series? • Looking at a Climate Change Solutions Theme • Oct. 14 Friday potential first date for “Racing Extinction” • Other films mentioned “This Changes Everything”, send other ideas in • Plan to do films on a Friday evening in Oct, Nov Jan, Feb and March in lead up to the Forum in April for the first time on a Saturday. 5. Meeting with St Louis Park on community outreach/education strategies • People 3 from SLP Sustainability Commission and their city sustainability coordinator, Lauren, and Jeff Burmeister attended. Sarah Zarrin had a last-minute work emergency and was unable to attend. • Goal to share ideas, opportunities to collaborate • PIE 4 action groups o Youth o Energy efficiency o Climate Action Plan o Renewables • How to measure goals? • Competition b/t Edina and SLP on energy reduction? o Use Energy Challenge? WindSource, Edina Community Solar sign-ups • Get SELC working with iMatter to grade the city in what they are doing. • Create a Climate Action Plan with Tara Brown the new Sustainability Coordinator? • Get Council to sign resolution to Feds on pricing carbon? • Lauren suggested dates for next meeting via conference call. 6. Follow up with on improving the EEC image on the Edina web site, New Energy WGs provide their input. 7. Student/SELC update- explained the structure of SELC and the relationship with the EEC • New student commissioners announced….some surprise there with no Rozy or Jason (SELC leaders), but Lauren will contact Gauri and Tara and pass on to Paul for SELC planning. 8. Draft 2017 EEC Work Plan planning – • April Environmental Forum, 2017 potentially on a Saturday • Environmental Film Series, ongoing • Communications support to other work groups • Continue efforts to collaborate with counterpart across cities and with Sustainability Coordinator to work across departments in Edina Let’s include the other EEC working group leaders, Ross and Tara Next meeting will be Sept. 1, at 7 pm, Mayor’s Room Meeting Minutes for Residential Energy Efficiency & Conservation Workgroup Meeting Date September 22nd Meeting called to order at 7:05pm Attending Co-Chair Jeff Burmeister Volunteer Mathias Samuel Agenda Discussed PiE action plan for Public enrollment, No actions Request members to volunteer for the table at the Edina Open Streets event, Action added member to roster Noted the need to re-invite the public to this work group, Action contact Edina Communications Moved to close at 7:40 Edina Energy & Environment Commission Working Groups and Subcommittees Draft of 09-8-16 Business Energy Efficiency and Conservation Working Group – 1st Tuesday at 7:00pm - Chair Carolyn Jackson - Commissioner: Michelle Horan, Members: Paul Hussian, Amy Ma, Marshall Silberstein and Bill Sierks Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025. Residential Energy Efficiency and Conservation Working Group – 4th Thursday at 7:00pm - Co-Chairs Jeff Burmeister and Sanat Mohanty - Commissioner: Richard Manser, Members: Bob Gubrud, Clover Graham, Paul Hussian, Gauri Madhok and Mathias Samuel Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025. City Operations Energy Efficiency and Conservation Subcommittee – Chair Keith Kostuch Commissioners: Bill Glahn and Richard Manser Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025. Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee - Commissioner: Sarah Zarrin and Gauri Madhok, Members: Paul Thompson, Bob Gubrud , Clover Graham, Chuck Prentice, Kristopher Wilson and Mindy Ahler. Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina Energy and Environment Commission by creating awareness and engaging residents, schools, communities of faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse and recycle, and to preserve and enhance our environment Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley – Commissioners: Lauren Satterlee, Michelle Horan, Joanna Kim, Members: DP Latham – City Staff: Solvei Wilmot Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in Edina. Educate the public about recycling, organics and solid waste reduction. Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley - Student Members: Joanna Kim, Gauri Madhok and open to students attending secondary schools in Edina. Objective: To facilitate, coordinate and share information between the EEC and the School Environmental groups and to work on common energy and environmental objectives as appropriate. To assist in developing environmental leaders of tomorrow. Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Commissioners: Joanna Kim, Members: Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong. Objective: To facilitate communication between citizens and city government and champion efforts to improve water quality within Edina. Water Quality Working Group Meeting Tuesday September 13, 2016 Group members in attendance: LouAnn, Richard, Randy, John and Steve Tara Brown is the new sustainability manager - going through Tara instead of Jessica Commission wants to have a the storm sewer stenciling program to be taken over by a non-profit organization There doesn’t seem to be an answer for who would do that (i.e. No example of non-profit to take over) EEC movie series - October 14 “The Lorax” Concern about attendance despite the work advertising the movie “Open Streets” event - volunteers needed - September 25 th from 1:00 to 5:00 p.m. 50 th will be closed to vehicle traffic but open to pedestrian traffic (from Chowen to Woodale) Salt (chloride) education Steve - Whole Foods, Edina Chamber of Commerce, Minnesota Multi Housing Association Sue & Randy - Jerry’s Grocery Store LouAnn - Lunds Beyerly’s Database access to reach out to applicators Testing for chloride levels right after a snow event Grant - Cynthia Crieg - Some form of recognition for acknowledging a good job with water stewardship Alliance for Sustainability tag a long for Cynthia Crieg Grant Sean forwarded information and suggestions to add the WQWG into a line item of an overall Alliance for Sustainability grant application Pond associations (3 of them) - reach out to for outreach Lake Nancy - Connie Carrino - will talk with the board of directors to see if WQWG can come and speak to the board Indinan Lake - Brad Prairie said he’d like to talk Arrow Head Lake - no word back This would also be done through the Alliance for Sustainability Meet with the leaders of the Neighborhood Association to get the word out to their members. October 15 th through November 15 th The City would message to the Neighborhood Associations a message that comes from WQWG. Neighborhood associations that the City encouraged to develop - Tara said that she’d (Tara would) send out a letter on behalf of the WQWG Fall campaign - adopting a storm drain, rake up leaves from your curb, signs from the watershed, the Alliance for Sustainability will provide paper leaf bags What is the core message of items we want to have for messaging included in the 2017 EEC “Work Plan” (what items do we want to have to remind people what they can do for conservation). Contamination of water supply from St. Louis Park to Edina The library really likes our display and would like us to do another display - may be a display about chloride Next meeting October 11 th at LouAnn’s house unless informed otherwise. Sean from The Alliance of Sustainability will be invited to that meeting. The November meeting falls on election day, we will need to change 11/8 to another day. Date: October 13, 2016 Agenda Item #: X.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Partners in Energy Electricity Action Plan Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Tara to share projects phases for residential and business goals and will share an update on cities work with CR- BPS to get facilities on an asset management tool and identify key energy projects to take on. Date: October 13, 2016 Agenda Item #: X.B. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Tracking ongoing committee work Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Tara will share a proposed document that records ongoing action and requests from the EEC which falls outside of the Workplan