HomeMy WebLinkAbout2017-06-27_07_00_PM-HRRC_MembersAgenda
Human Rights and Relations Commission
City Of Edina, Minnesota
Edina City Hall Community Room
Tuesday, June 27, 2017
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: May 23, 2017
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.2017 Work Plan Updates
B.Sharing Communities, Sharing Values: Immigration Panel
C.2018 Work Plan Brainstorm
VII.Correspondence And Petitions
A.Correspondence
VIII.Chair And Member Comments
IX.Sta/ Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli3cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: June 27, 2017 Agenda Item #: IV.A.
To:Human Rights and Relations Commission Item Type:
Minutes
From:MJ Lamon, Project Coordinator
Item Activity:
Subject:Minutes: May 23, 2017 Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the May 23, 2017 meeting minutes.
INTRODUCTION:
ATTACHMENTS:
Description
Draft Minutes: May 23, 2017
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Human Rights and Relations Commission
Edina City Hall, Community Room
May 23, 2017 7:00pm
I. Call To Order
Chair Nelson called the May 23, 2017, meeting of the Human Rights and Relations
Commission to order at 7:04 p.m.
II. Roll Call
Answering roll call were Chair Nelson, Commissioners Arseneault, Beringer, Edwards, Martin,
Edelson, Meek, and Student Commissioners Chao and Sinha.
Staff present: Staff Liaison, MJ Lamon
Absent Members: Commissioner Rivera
Late Arrival: Commissioner Kennedy
III. Approval Of Meeting Agenda
Motion by Commissioner Arseneault to approve the meeting agenda for May 23, 2017
with the addition of item VI.C. Bike / Pedestrian Facility Master Plan Project. Motion
seconded by Commissioner Edelson. Motion Carried.
IV. Approval Of Meeting Minutes
Motion by Commissioner Arseneault to approve the March 28, 2017 Human Rights and
Relations Commission meeting minutes with the following amendment:
• Correct spelling of Tea Rozman-Clark
Motion seconded by Commissioner Martin. Motion Carried.
V. Community Comment
• Colleen Minor, 7400 Edinborough Way, provided information on the ACLU’s pledge to
become a model city.
Commissioner Kennedy arrived at 7:07 p.m.
VI. Reports and Recommendations
A. 2017 Workplan Updates
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Tom Oye Award: Members discussed the idea of adding a theme to the award.
Committee will convene to discuss the award for 2018. Goal is to increase outreach in
hopes to receive more nominations. Commission requested Committee to consider the
idea of giving the award at the Board and Commission annual recognition event and
recognizing recipient in conjunction with Human Rights Day in December.
• Bias Offense Response Plan: Committee will convene to talk about the bias offense plan
and revisions, if necessary.
• Days of Remembrance: A written report was provided by the working group to the
commission. Creating a working group for the event was a success. This is the first year
attendees were asked to complete a survey; there were many positive remarks on the
event and ideas for future DOR events. The working group believes that the lateness of
this year’s event (on May 7) contributed to lower attendance (about 50) than in the past
two years (attendance over 100) and keeping the date in early April would be better and
would lead to higher attendance.
• Racial Equity Initiative: There is a GARE speaking series on Wednesday, May 24. Race &
Equity Task Force made a recommendation for a facilitator, Citizens League. Facilitator
will be meeting with the co-chairs, task force and working groups in the next month.
• Sharing Community, Sharing Values: Committee has confirmed 4 panelists for the event
around the topic of immigration. The date of the event is August 14. Location will be the
Hughes Pavilion at Centennial Lakes. Committee wants the event to be educational and
to engage the audience; they will convene to talk through more specifics and bring them
back to the commission.
• Human Rights Essay Contest: The committee wants to be ready to start promoting by the
end of the summer.
• Comprehensive Plan: Committee members attended the May 3 training for Boards and
Commissioners and some also attended the May 8 Community kickoff event.
Commission discussed the idea of advocating for a stand-alone chapter on Human
Rights and / or proposing Human Rights considerations intertwined throughout the Plan.
B. Joint Work Session with City Council
Commission reviewed idea of "sanctuary city" resolution. Following the City Council joint work
session, Manager Neal provided direction to several members of the HRRC that to take up this
Draft Minutes☒
Approved Minutes☐
Approved Date:
initiative, the commission would need to submit a request to amend the 2017 work plan, or, the
commission could submit an advisory communication to council. The commission discussed the
possibility of having an HRRC rep research current policies and practices of the police
department. Commissioner Arseneault volunteered to lead this effort with support from
Commissioners Edelson and Martin, as needed. The police department information will be
brought back to the commission for discussion and to assist in determining the HRRC’s
direction. This topic will be brought back in June with a draft advisory communication created
by commissioner Kennedy.
C. Bike and Pedestrian Facility Master Plan Project
• Commissioner Edwards participated at the Project Team kick off meeting on May 19 as
an interim HRRC rep.
• HRRC has been requested to select a representative to serve on the Project Team.
• The mission is to review the sidewalk facilities plan, modernize it and move forward with
policies and plans.
• The project is anticipated to wrap up October 2017.
Motion by Arseneault to request both Commissioners Edelson and Nelson to serve as the
HRRC reps on the Project Team. Seconded by Kennedy. Motion carried.
VII. Correspondence
Received but not discussed.
VIII. Chair and Member Comments
• Event on Thursday June 15 hosted by the Edina Citizens Human Rights Committee
• Several commissioners shared their excitement for T21.
• Commissioner Edelson has been working with the Senior Center to create some
intergenerational programming.
IX. Staff Comments
• 2018 Work Plan development should start in June.
X. Adjournment
Motion by Kennedy to adjourn the May 23, 2017 meeting. Martin seconded. Motion
Carried.
Meeting adjourned 8:26 p.m.
Date: June 27, 2017 Agenda Item #: VI.A.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:MJ Lamon, Project Coordinator
Item Activity:
Subject:2017 Work Plan Updates Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Bias Offense Response Plan
Race and Equity Update
Comprehensive Plan
ATTACHMENTS:
Description
2017 Approved Work Plan
Committee and Working Group Rosters
Approved by Council 12/6/16
Board/Commission: Human Rights and Relations Commission
2017 Annual Work Plan
Initiative
1
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 $75 for plaque +
possible cost for new
printed materials
• Register attendance at
event
• Track nominations
• Update website
Tom Oye Award
• In 2017 the committee will develop an annual theme.
Progress Report:
Initiative
2
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility August 2017 None. • Coordinate Meetings
• Maintain record of meetings
about incidents Bias Offense Response Plan – review and update, if needed, annually
Progress Report:
Initiative
3
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 $300 for marketing
materials and
refreshments
Day of Remembrance Event
Progress Report:
Initiative
4
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 $1000 fee for
workshop facilitators
• Event coordination
• Communications
• Marketing Serve as lead Commission for City’s new racial equity initiative as
assigned by City Council and the task force. [Initiative attributes to
Human Rights City Designation]
Progress Report:
Approved by Council 12/6/16
Initiative
5
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 $300 for marketing
materials and
refreshments,
depending on event)
• Event coordination
• Communications
• Marketing Sharing Values, Sharing Communities
Progress Report:
Initiative
6
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility May 2017 $200 for marketing
$100 for award
Communications
Marketing
Manage essays Human Rights Essay Contest
• Develop an annual theme
• Develop age categories
Progress Report:
Initiative
7
Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017
Assist as requested with development of the City’s new
Comprehensive Guide Plan. [Initiative attributes to Human Rights
City Designation]
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Transgender Rights – Educational presentation or other efforts to ensure welcome and safe environment for all within the city
Recognition for Community Members whose work addresses issues of racism (e.g., an MLK Award)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June
EHRRC ROSTER: 2017 Committees and Working Groups
Responsibilities Chair Members Term Notes
Committee Tom Oye Award
Review nomination form & criteria to determine need for revision; Provide summary to commission; Update letters to nominees and nominators; Press Release / PSA on Ch. 16; Secure "award" for presentation; Present Award
Martin (2016)Catherine Beringer Cindy Edwards Kristina Martin Prasoon Sinha Renew Annually
Review of nomination criteria; Preparations for media/PR/announcements in fall; Volunteer Award Ceremony in spring (usually April)
Committee Bias Offense Response Plan Review plan, and if needed, propose updates to commission
Pat Arseneault Ellen Kennedy Michelle Meek Jim Nelson Renew Annually
Working Group Days of Remembrance
Adopt theme, create agenda, determine speakers; Set up holocaust survivors videos to run on Ch. 16; Work with Communications Department on poster update and program; Ensure event is marketed; Distribute posters; Secure refreshments for event; Send thank you notes; Update DOR historical notebook
Pat Arseneault Catherine Beringer Michelle Meek Connie Chao Prasoon Sinha Lina Lin Jan Seidman Neeti Singhal
Renew Annually
Process usually starts in fall and ends in April to coincide with National Holocaust Museum Days of Remembrance
Racial Equity Initiative TBD
HRRC to serve as lead Commission for City's race and equity initiative
Committee Sharing Values, Sharing Community Plan an event to advocate and embrace social justice and understanding in our community
Heather Edelson Michelle Meek Jim Nelson Connie Chao
Terms end December 2017
Committee, Working Group, Rep to External Committee
EHRRC ROSTER: 2017 Committees and Working Groups
Responsibilities Chair Members Term Notes
Committee, Working Group, Rep to External Committee
Committee Human Rights Essay Content
Develop theme, criteria, age categories, and timeline for acceptance of entries, review of entries, and announcement of winners; Secure awards
Heather Edelson Cindy Edwards Ellen Kennedy Connie Chao Prasoon Sinha
Terms end December 2017
Committee Comprehensive Guide Plan Assist as requested with development of City's new Comprehensive Plan
Heather Edelson Cindy Edwards Ellen Kennedy Jim Nelson Prasoon Sinha
Terms end December 2017
HRRC Rep to External Committee Edina Community Council
Council serves as Steering committee for Edina Family Services Collaborative; Attend meeting of the social service agencies serving Edina, the Edina school district, and other South Hennepin metro communities. Share information, participate in budget process
N/A Ellen Kennedy (3 year term: 2015-16; 2016-2017; 2017-2018)
Renew every 3 years (before start of school year)
Meets (7:30-9:00 a.m.) every other month during the school year (September - May)
HRRC Rep to External Committee Human Services Taskforce
Review requests for funding proposals from human service providers who serve Edina populations in need; Make recommendation to Council on the city's annual funding to providers
N/A
Renew biennially (at or before September Commission meeting)
Taskforce comprised of reps from Boards and Commissions; Meets every other year (next in 2017), 4 times in Oct/early Nov to consider requests; Meets with Council to make recommendation
Date: June 27, 2017 Agenda Item #: VI.B.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:MJ Lamon, Project Coordinator
Item Activity:
Subject:Sharing Communities, Sharing Values: Immigration
Panel
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve requested funds for this event.
INTRODUCTION:
The committee would like to discuss the option of offering an honorarium for the panel presenters.
Date: June 27, 2017 Agenda Item #: VI.C.
To:Human Rights and Relations Commission Item Type:
Report and Recommendation
From:MJ Lamon, Project Coordinator
Item Activity:
Subject:2018 Work Plan Brainstorm Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The HRRC can start brainstorming ideas about 2018 work plan initiatives.
ATTACHMENTS:
Description
2018 Work Plan Template
Ch
a
r
g
e
1
Study and
Report
- Commission is asked to
study a specific issue or
event and report its
findings to City Council.
- Advisory
Communication required
/ staff report optional.
- No vote is taken by the
Board or Commission.
- No official Commission
recommendation is
provided to the City
Council.
Ch
a
r
g
e
2
Review and
Comment
- Commission is asked to review a
specific policy issue and to seek
comments from each individual
member of the group to pass on to
City Council for further
consideration.
- Member comments will be
included in the Staff Report
(optional Advisory Communication
can be included with the staff
report).
- No vote is taken by the
Commission.
- No official Commission
recommendation is provided to City
Council.
Ch
a
r
g
e
3
Review and
Recommend
- Commission is asked to
review a specific policy
issue and to issue a
recommendation on the
issue to the City Council.
- Individual member
comments are not
included in the Staff
Report (optional, BC can
include an Advisory
Communication with the
staff report).
- A majority vote is
necessary for a
recommendation to be
formally submitted to City
Council.
Ch
a
r
g
e
4
Review and
Decide
- Commission is asked to
study, review, and decide
on an issue.
- The group’s decision will
be the City’s official
position on the matter
unless the issue is formally
considered and reversed
by a majority vote of City
Council.
Commission Work Plan Instructions Updated 2017.05.24
Instructions:
Each section with a white background should be filled out.
Do not fill out council charge. Scott will complete this section with his proposed charge to the Council.
Liaisons are responsible for completing the budget and staff support columns.
List initiatives in order of priority
Definitions
New Initiative – not on previous work plan and has completion date
Continued Initiative – carried over from a previous work plan with a revised target completion date
Ongoing Responsibility – annually on the work plan and may or may not have a target completion date
Parking Lot – initiatives considered by not proposed as part of the work plan. Not approved by Council
EVENT Initiatives – if it is an annual event list the initiative as ongoing. It if is a new event list the items as a new initiative.
Dates
Return proposed work plan to MJ by September 20, 2017
The Annual work plan meeting with Council is October 3, 2017 – Chairs present
Finalize work plans works session with Council is November 8, 2017 – Liaisons present
Work Plans should be approved by Council by December 5, 2017
Commission: Choose an item.
2018 Annual Work Plan Proposal
Initiative # Council Charge (Proposed Charge Completed by CM)
☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment)
☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
☐ Funds available
Funds are available for this project.
☐ Staff Liaison: Hrs____________
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Click here to enter text.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Council Comments:
Date: June 27, 2017 Agenda Item #: VII.A.
To:Human Rights and Relations Commission Item Type:
Correspondence
From:Chante Mitchell, City Management Fellow
Item Activity:
Subject:Correspondence Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
ATTACHMENTS:
Description
Correspondence 06/21/17