The URL can be used to link to this page

Home My WebLink About2017-07-25_07_00_PM-HRRC_MembersAgenda Human Rights and Relations Commission City Of Edina, Minnesota Edina City Hall Community Room Tuesday, July 25, 2017 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Draft Minutes of June 27, 2017 HRRC Regular Meeting V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2017 Work Plan Updates B.Model City Discussion C.Human Services Taskforce D.2018 Work Plan Brainstorm E.2018 Meeting Schedule VII.Correspondence And Petitions A.Correspondence, July 1 2017 B.Bloomington Human Rights Commission Omar Bonderud Award VIII.Chair And Member Comments IX.Sta3 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli5cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 25, 2017 Agenda Item #: IV.A. To:Human Rights and Relations Commission Item Type: Minutes From:Chante Mitchell, City Management Fellow Item Activity: Subject:Minutes: Draft Minutes of June 27, 2017 HRRC Regular Meeting Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve HRRC June 27, 2017 meeting minutes. INTRODUCTION: ATTACHMENTS: Description June 27, 2017 Draft HRRC Meeting Minutes Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Human Rights and Relations Commission Edina City Hall, Community Room June 27, 2017 7:00pm I. Call To Order Chair Nelson called the June 27th, 2017, meeting of the Human Rights and Relations Commission to order at 7:00 p.m. II. Roll Call Answering roll call were Chair Nelson, Commissioners Arseneault, Edwards, Martin, Rivera, Edelson, Student Commissioners Chao and Sinha. Absent Members: Kennedy, Beringer Staff present: Staff Liaison, MJ Lamon and City Management Fellow, Chante Mitchell Late Arrival: Commissioner Meek III. Approval Of Meeting Agenda Motion by Commissioner Arseneault to approve the meeting agenda for June 27th, 2017. Motion seconded by Commissioner Martin. Motion carried. IV. Approval Of Meeting Minutes Motion by Commissioner Arseneault to approve the May 23, 2017 Human Rights and Relations Commission meeting minutes. Motion seconded by Commissioner Martin. Motion carried. V. Community Comment None. Commissioner Meek arrived at 7:06 p.m. VI. Reports and Recommendations A. 2017 Workplan Updates Bias offense response plan – The Bias Offense committee will convene to review the plan. Proposed changes, if any, will be brought back to the commission by August for approval. Race and Equity Task Initiative Update – The Task Force has selected Citizens League as the initiative facilitator. Citizens League will be meeting with the Task Force at their July 10 meeting. Citizens League will be assisting with: • Scope and framework of work • Providing talking points to the Task Force and working groups Draft Minutes☒ Approved Minutes☐ Approved Date: Comprehensive Plan – No updates at this time. The committee will plan to convene. Human Rights Essay – A draft of a plan for the essay contest was first shared with the commission at the December meeting. The committee met in February to work on contest details but was not ready to present the details to the commission at that time. The Essay Contest committee still needs to present the contest details to the entire commission for approval. B. Sharing Community, Sharing Values: Immigration Panel – The committee has selected the event name as Refugees and Immigrants: Contributions and Conflicts. The event will share differences between an immigrant and a refugee. One panelist Zaynab Abdi, who is a student, requested an honorarium. Commissioner Nelson made a motion to accept the title of the Sharing Community, Sharing Values event, “Refugees and Immigrants: Contributions and Conflicts.” Commissioner Rivera seconded. Motion carried. Commissioner Meek made a motion for panelist Zaynab Abdi to receive an honorarium of $100. Commissioner Edelson seconded. Motion carried. C. 2018 Work Plan Brainstorm – The Commission discussed possible work plan ideas for their 2018 work plan. The following topics were shared: 1) Sharing Values, Sharing communities 2) Days Of Remembrance 3) Tom Oye 4) Bias Offense 5) Partnership with School District 6) Essay Contest 7) Indigenous People’s Day Event 8) Focus on the issue of Aging 9) Transgender Educational Event The work plan timeline is: 1. Work plan submitted by September 20; 2. Commission chairs present to Council on October 3; 3. Liaisons meet with Council on November 8; 4. Council approves work plans on October 5; 5. 2018 work plans begin January 1. VII. Correspondence Received but not discussed. VIII. Chair and Member Comments Arseneault advised that questions were sent to the Edina Police on policies and practices with regard to immigration status. Arseneault plans to meet with the Police Chief and will report back to the commission. Draft Minutes☒ Approved Minutes☐ Approved Date: IX. Staff Comments Staff Liaison Lamon updated the commission that the Human Services Funding task force will start meeting this fall, possibly as early as August, and will finish up in November. HRRC has made a commitment in the past for one member to participate on the task force, and we should consider having a representative on the taskforce this year. Martin indicated she would like to be considered for the task force. X. Adjournment Motion by Martin to adjourn the June 27, 2017 meeting. Seconded by Commissioner Arseneault. Motion Carried. Meeting adjourned at 9:00 p.m. Date: July 25, 2017 Agenda Item #: VI.A. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:2017 Work Plan Updates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Bias Offense Response Plan Race and Equity Update Comprehensive Plan Essay Contest Sharing Values, Sharing Communities ATTACHMENTS: Description 2017 Approved Work Plan Committee and Working Group Rosters Immigration Panel Questions Meeting Agenda, Essay Contest Essay Proposal Essay, Press Release Information Approved by Council 12/6/16 Board/Commission: Human Rights and Relations Commission 2017 Annual Work Plan Initiative 1 Council Charge ☐ 1 ☐ 2 ☐ 3 ☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 $75 for plaque + possible cost for new printed materials • Register attendance at event • Track nominations • Update website Tom Oye Award • In 2017 the committee will develop an annual theme. Progress Report: Initiative 2 Council Charge ☐ 1 ☐ 2 ☒ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility August 2017 None. • Coordinate Meetings • Maintain record of meetings about incidents Bias Offense Response Plan – review and update, if needed, annually Progress Report: Initiative 3 Council Charge ☐ 1 ☐ 2 ☐ 3 ☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 $300 for marketing materials and refreshments Day of Remembrance Event Progress Report: Initiative 4 Council Charge ☐ 1 ☐ 2 ☒ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 $1000 fee for workshop facilitators • Event coordination • Communications • Marketing Serve as lead Commission for City’s new racial equity initiative as assigned by City Council and the task force. [Initiative attributes to Human Rights City Designation] Progress Report: Approved by Council 12/6/16 Initiative 5 Council Charge ☐ 1 ☐ 2 ☐ 3 ☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 $300 for marketing materials and refreshments, depending on event) • Event coordination • Communications • Marketing Sharing Values, Sharing Communities Progress Report: Initiative 6 Council Charge ☐ 1 ☐ 2 ☐ 3 ☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility May 2017 $200 for marketing $100 for award Communications Marketing Manage essays Human Rights Essay Contest • Develop an annual theme • Develop age categories Progress Report: Initiative 7 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 Assist as requested with development of the City’s new Comprehensive Guide Plan. [Initiative attributes to Human Rights City Designation] Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Transgender Rights – Educational presentation or other efforts to ensure welcome and safe environment for all within the city Recognition for Community Members whose work addresses issues of racism (e.g., an MLK Award) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June EHRRC ROSTER: 2017 Committees and Working Groups Responsibilities Chair Members Term Notes Committee Tom Oye Award Review nomination form & criteria to determine need for revision; Provide summary to commission; Update letters to nominees and nominators; Press Release / PSA on Ch. 16; Secure "award" for presentation; Present Award Martin (2016)Catherine Beringer Cindy Edwards Kristina Martin Prasoon Sinha Renew Annually Review of nomination criteria; Preparations for media/PR/announcements in fall; Volunteer Award Ceremony in spring (usually April) Committee Bias Offense Response Plan Review plan, and if needed, propose updates to commission Pat Arseneault Ellen Kennedy Michelle Meek Jim Nelson Renew Annually Working Group Days of Remembrance Adopt theme, create agenda, determine speakers; Set up holocaust survivors videos to run on Ch. 16; Work with Communications Department on poster update and program; Ensure event is marketed; Distribute posters; Secure refreshments for event; Send thank you notes; Update DOR historical notebook Pat Arseneault Catherine Beringer Michelle Meek Connie Chao Prasoon Sinha Lina Lin Jan Seidman Neeti Singhal Renew Annually Process usually starts in fall and ends in April to coincide with National Holocaust Museum Days of Remembrance Racial Equity Initiative TBD HRRC to serve as lead Commission for City's race and equity initiative Committee Sharing Values, Sharing Community Plan an event to advocate and embrace social justice and understanding in our community Heather Edelson Michelle Meek Jim Nelson Connie Chao Terms end December 2017 Committee, Working Group, Rep to External Committee EHRRC ROSTER: 2017 Committees and Working Groups Responsibilities Chair Members Term Notes Committee, Working Group, Rep to External Committee Committee Human Rights Essay Content Develop theme, criteria, age categories, and timeline for acceptance of entries, review of entries, and announcement of winners; Secure awards Heather Edelson Cindy Edwards Ellen Kennedy Connie Chao Prasoon Sinha Terms end December 2017 Committee Comprehensive Guide Plan Assist as requested with development of City's new Comprehensive Plan Heather Edelson Cindy Edwards Ellen Kennedy Jim Nelson Prasoon Sinha Terms end December 2017 HRRC Rep to External Committee Edina Community Council Council serves as Steering committee for Edina Family Services Collaborative; Attend meeting of the social service agencies serving Edina, the Edina school district, and other South Hennepin metro communities. Share information, participate in budget process N/A Ellen Kennedy (3 year term: 2015-16; 2016-2017; 2017-2018) Renew every 3 years (before start of school year) Meets (7:30-9:00 a.m.) every other month during the school year (September - May) HRRC Rep to External Committee Human Services Taskforce Review requests for funding proposals from human service providers who serve Edina populations in need; Make recommendation to Council on the city's annual funding to providers N/A Renew biennially (at or before September Commission meeting) Taskforce comprised of reps from Boards and Commissions; Meets every other year (next in 2017), 4 times in Oct/early Nov to consider requests; Meets with Council to make recommendation Questions to Panelist Kevin Staunton --- to be asked next --- Jim to ask. ***5 minutes*** • Emilia -- & Suud – Connie • Zaynab & Professor Meili -- Jim * Pick a few fun things about them. Super short – just give what they ________________________________ 1. Jim to turn over and set up for Professor Meili’s presentation (Length of presentation 15 minutes) ***15 Minutes*** 2. Thank you panelist for being here today. We would like to start with hearing from our additional panelist on their experiences. Can you tell us a little more about your experience getting to this country and what you are doing now? ***Approx. 5 minutes each*** 3. What are the biggest challenges you see immigrants and refugees facing in our community and across the nation. 4. Can you speak to exploitation of undocumented persons – and their experience, specifically: Landlords, employment, health care, children and education. 5. Can you speak to the financial contributions of refugees of immigrants in the state of Minnesota? There are misperceptions within some communities and we would like 6. Emilia. You do incredible work to assure that regardless of status that every child has an opportunity to pursue higher education. Can you tell us more about this work – some of the struggles and some of the silver linings you have found in terms of the community coming to help or support your efforts. 7. Suud. You were a part of the largest refugee camps in Somalia, since you were 1 year old and 20 years after you lived in that same camp. What did you learn growing up there that helps drive you forward today? Reading your bio, it is clear that your advocacy work focuses on bringing home the messages that refugees are a dignified population. How did you the and how do you today see fellow refugees exemplifying dignity? 8. Zaynad. By age 17, you enrolled in school just 2 days after arriving to the U.S., you didn’t speak a word of English; can you tell us about your experience? 9. Professor Meili. Can you share with us where your passion started to assure that the contributions of immigrants and refugees began? 10. Can you tell us the status of the travel ban and how it’s impacting our Minnesota community? **Jim or Connie to thank the panel and open questions up to the audience. We ask that each person keep their questions short to allow for everyone to participate -- and keep a respectful tone and remember that all our panelist have volunteered their time. Edina Human Rights and Relations Commission Essay Contest Committee Meeting July 23, 2017 Agenda 1. Finalize wording of the essay title re the experience of women and girls. 2. Decide about an event. Options: • Plan a December event. Sunday, Dec. 10, 1:00-2:00, potential speaker Professor Barbara Frey, former UN Special Rapporteur and Director, Human Rights Program at the Humphrey Institute, University of Minnesota; with essay winners. Could do this as a Committee meeting, since it’s not on our 2017 work plan. • Have no single event; have the winners acknowledged at a City Council meeting, Tuesday, December 5, including with the reading of the essays • Plan an event for another time • Host a special event as a City Council event in connection with the Dec. 5 Council meeting • Combine with an already-scheduled event other than those mentioned above 3. Finalize poster and marketing materials for August, roll-out, including exact title. 1 Edina Human Rights and Relations Commission Human Rights Essay Contest Purposes of the contest • To raise awareness about human rights challenges and opportunities among those who live, work, and study in the City of Edina; • To raise awareness about the Edina Human Rights and Relations Commission; • To acknowledge and recognize those who are giving thoughtful consideration to issues of human rights. Levels of participation • The Junior Level is open to students ages 13-17. • The Adult Level is open to all people ages 18 and above. Recognition of winners • The winners will receive a gift card from Barnes and Noble for $50, special mention in About Town, a reading of the essay at the City Celebration of Human Rights in December 2017, and a certificate of recognition from the EHRRC and the Mayor. Submission details • All essays will be submitted electronically to the city by October 31. • Junior Level essays will be no longer than 800 words and Adult Level essays no longer than 1,200 words. Essays will be computer-typed, double-spaced, Calibri 12-point font. Names will appear only on the contact form and will not appear on the essays. • A subcommittee of EHRRC will read and evaluate the essays and select winners according to criteria that the subcommittee determines appropriate. • Winners will be notified by December 1. • Winners will be invited to read their essays at the City Celebration of Human Rights in December 2017. Generating awareness of the competition • Notices will be put into the Edina Sun Current and About Town. • Fliers will be distributed to all Edina teachers through the Edina Public School system and to the private schools *(Calvin Christian School and Our Lady of Grace School). • Information will be posted online at the City and EHRRC websites, the Edina Community Resource site, and other public sites as appropriate. • Fliers will be posted at apartment complexes, libraries, senior facilities, and other locations. Suggested topic for Year 1 The City of Edina has passed a resolution supporting the United Nations Convention on the Elimination of Discrimination Against Women (known as CEDAW). This Convention has been ratified by 189 countries in the world. The six countries that have not yet ratified it are Iran, Sudan, Somalia, Palau, Tonga – and the United States. HUMAN RIGHTS ESSAY QUESTION: 1) How does discrimination affect women and girls in our country, our state, and in our community today? Do race, nationality, socio-economic status, ability, or educational level play a role, and if so, 2 how? 2) Where in your life have you seen or experienced this discrimination personally? 3) What action can you take or have you taken, and what can we do as a community? Writers are encouraged to refer to the United Nations Universal Declaration of Human Rights, found at http://www.un.org/en/universal-declaration-human-rights/ and the United Nations Convention on the Elimination of Discrimination against Women, found at http://www.un.org/womenwatch/daw/cedaw/cedaw.htm in your essay. Please address all three parts to the question. Submission Information Form For those aged 18 and over: Name Address Email address Phone number I give permission for the Edina Human Rights and Relations Commission to publish my essay, name, and photo in any and all forms. Signature Date ------------------------------------------------ For those under age 18: Name School Name of parent or guardian Address Email address Phone Number I, parent/guardian of ________________________, give permission for the Edina Human Rights and Relations Commission to publish my child’s essay, name, and photo in any and all forms. Signature Date More information: Dr. Ellen Kennedy 952-693-5206 kennedy@worldwithoutgenocide.org Essay Competition on Women’s Rights Announced by the Edina Human Rights and Relations Commission (Edina, Minnesota, August 1, 2017) Edina is one of five Minnesota cities and one of 21 cities in the US that has endorsed the United Nations Convention on the Elimination of Discrimination against Women (known as CEDAW, pronounced SEE-daw). All but six nations in the world have ratified CEDAW. Those six? Sudan, Iran, Somalia, Palau, Tonga – and the US. The Edina Human Rights and Relations Commission (EHRRC) is raising awareness about discrimination against women in our country and in our own communities to encourage positive actions to support and enhance women’s human rights. • 2,400,000 women in the United States are injured by current or former partners every year. • The US ranks 41st among 184 countries on maternal deaths during pregnancy and childbirth, below all other industrialized countries and many developing countries. • U.S. women earn 78 cents for every dollar a man makes – and that’s if the woman is white. • An estimated 684,000 Minnesota women will be subjected to rape, physical violence, or stalking by an intimate partner in their lifetimes. • Minnesota district courts handle more than 27,000 cases of domestic violence and more than 10,000 Orders for Protection are issued every year. • At least 115 Minnesota women were murdered by their intimate partners, 2010-2015. • At least 300 women were sexually assaulted on Minnesota college campuses in 2015. The EHRRC announces an essay contest, open to all who live, work, or study in Edina, to write about these important issues and what can and is being done. There are two categories of participation: a Junior Level, open to students ages 13-17, and a Adult Level for all those 18 and above. The essay question, in three parts, is 1) How does discrimination affect women and girls in our country, our state, and in our community today? Do race, nationality, socio-economic status, ability, or educational level play a role, and if so, how? 2) Where in your life have you seen or experienced this discrimination personally? 3) What action can you take or have you taken, and what can we do as a community? Guidelines for submissions are at ***. All submissions must be made electronically and are due on or before October 30. Winners will be announced by December 1 and will be recognized at a city-wide Human Rights Celebration on Sunday, December 10, 1:00 pm at Edina City Hall, 4801 W. 50th Street, Edina, MN 55424. That date is the anniversary of the signing of the Universal Declaration of Human Rights in 1948. ### Date: July 25, 2017 Agenda Item #: VI.B. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:Model City Discussion Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Unspecified until the commission discusses. INTRODUCTION: Commission Arseneault will review Edina Police Department documents with the commission. ATTACHMENTS: Description Impartial Policing Policy Form I-918 Q and A: Immigration Questions Model City Document ACLU Freedom City Template ACLU's 9 modei" stat and local law an-:brcemnt policies and rules. Defend our friends, .:4r-,,virilies and neighbors c.t 7 urn, , ,'ess detao:rtC;ba agenda: #1) The Judicial Warrant Rule: [County/City/State] officials shall require a judicial warrant prior to detaining an individual or in any manner prolonging the detention of an individual at the request of U.S. Immigration and Customs Enforcement (ICE) or Customs and Border Protection (CBP). #2) No Facilitation Rule: [County/City/State] officials shall not arrest, detain, or transport an individual solely on the basis of an immigration detainer or other administrative document issued by ICE or CBP, without a judicial warrant. #3) Defined Access/interview Rule: Unless acting pursuant to a court order or a legitimate law enforcement purpose that is unrelated to the enforcement of a civil immigration law, no [County/City/State] official shall permit ICE or CBP agents access to [County/City/State] facilities or any person in [County/City/State] custody for investigative interviews or other investigative purposes. #4) Clear Identification Rule: To the extent ICE or CBP has been granted access to [County/City/State] facilities, individuals with whom ICE or CBP engages will be notified that they are speaking with ICE or CBP, and ICE or CBP agents shall be required to wear duty jackets and make their badges visible at all times while in [County/City/State] facilities. Protect our friends, familieg 77;.: .bors' rivacy frtan the J Low administrardon: #5) Don't Ask Rule: [County/City/State] officials shall not inquire into the immigration or citizenship status of an individual, except where the inquiry relates to a legitimate law enforcement purpose that is unrelated to the enforcement of a civil immigration law, or where required by state or federal law to verify eligibility for a benefit, service, or license conditioned on verification of status. #6) Privacy Protection Rule: No [County/City/State] official shall voluntarily release personally identifiabie data or information to ICE or CBP regarding an inrnate's custody status, release date or home address, or information that may be used to ascertain an individual's religion, ethnicity or race, unless for a law enforcement purpose unrelated to the enforcement of a civil immigration law. #7) Discriminatory Surveillance Prohibition Rule: No [County/City/State] agency or official shall authorize or engage in the human or 1:.:;..C;;•3;110k.:jr_;a1 surveillance of a person or group based solely or primarily upon a person or ..iroup's actual or perceived religion, ethnicity, race, or immigration status. Help , Igir friends, families and neighbors get redress when abuses and mistakes #8) Redress f-71,21,,,r: Any person who alleges a violi.lon of this policy may file a written complaint lur with [oversight entity]. Hot:, ensure our friends, families, and rp*.ihbors are i,.-",&ed from #9) Fair and Impartial Policing Rule: No [County/City/Sa el official shall interrogate, arrest, detain or take other law enforce: i aclieDijaoan individgial based upon that individual's perceived race, national ralijon, languoijo, or immigration status, unless such personal characteristics .have been included in timely, relevant, credible information from a reliable source, linking a specific individual to a particular criminal event/activity. Final Note: The Trump Administration has asserted, falsely, that if Is -lities do not help advance Trump's mass deportation agenda, they are violating federal law. The following rule, which is the only applicable federal lAw in this area, would help ensu ce your city, county or town establishes its clear iiiten;: no to violate federal law. While no.i a necoLi3.ary .Adition, this rule may be a useful corrolevnalt to the above policies. 7373 Rule: Under 8 U.S.C. § 1373 8 U.S.C. § 1644, federal law prohibits [County/City/State] officials from imposing limits on maintaining, exchanging, sending, or receiving information regarding citizenship and immigration statu iith any Federal, State, or local government entity. Nothing in [County/City/State] policies lirided to violate 8 U.S.C. § 1373 and 8 U.S.C. § 1644. Draft: Template for a Resolution on Freedom City Designation Affirming the City of Edina's commitment to protecting all citizens from attempts to create a national registry or surveillance program based on ethnicity, national origin, or religious affiliation, and from attempts to detain them unlawfully at the request of ICE or CBP. WHEREAS, the City of Edina welcomes and embraces individuals of all racial, ethnic, religious, and national backgrounds, and is strengthened and enriched by the diversity of our residents; and WHEREAS, immigrants and their families in Edina contribute to the economic and social fabric of Edina by establishing and patronizing businesses, participating in the arts and culture, and achieving significant educational accomplishments; and WHEREAS, the City of Edina seeks to secure for all citizens the equal protection of the laws guaranteed by the Fourteenth Amendment to the U.S. Constitution, and to protect all residents from unreasonable searches and seizures under the Fourth Amendment to the U.S. Constitution; and WHEREAS, the City of Edina, through its Human Rights Commission and other boards and commissions as well as staff and administration, seeks to secure for all citizens equal opportunity in employment, housing, public accommodation, public services, and education; and WHEREAS, the City of Edina Police Department is committed to protecting and maintaining a safe and secure environment for everyone in our community and fostering relationships of trust, respect, and open communication among city officials and residents; and WHEREAS, the City of Edina works cooperatively with the U.S. Department of Homeland Security and other state and federal agencies, but does not operate City programs or use City resources for the purpose of enforcing federal immigration laws, and does not gather or disseminate information regarding the immigration status of individuals unless such assistance is required by Federal or State statute, regulation, or court decision; In recognition of the City of Edina's continued commitment to the equal, respectful, and dignified treatment of all people, the City of Edina wishes to enact specific policies as follows: NOW, THEREFORE BE IT RESOLVED 1. That the City of Edina affirms its intent to be a safe, welcoming place for all people, and declares itself to be a Freedom City. 2. That the City Council directs City departments to review their confidentiality policies to assure that eligible individuals are not deterred from seeking services or engaging with City services based on immigration status. 3. That the Edina Police Chief be commended for not involving his department with federal immigration policies and for building trust with all the communities the department serves. That the City of Edina will continue to build a relationship of trust among immigrant residents and local agencies, including law enforcement, schools, healthcare providers, social services, and public health, that is essential to carrying out basic local functions. Date: July 25, 2017 Agenda Item #: VI.C. To:Human Rights and Relations Commission Item Type: Correspondence From:Chante Mitchell, City Management Fellow Item Activity: Subject:Human Services Taskforce Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Motion to select Human Rights and Relations Commissioner representative for the Human Services Task Force. INTRODUCTION: Review letter from City Manager, Scott Neal ATTACHMENTS: Description Human Services Invite Dear Board Member or Commissioner: Each year the City appropriates approximately $80,000 from its General Fund to pay human services agencies to provide outsourced services to Edina residents. The process for appropriating these funds starts with a Council-appointed group called the Human Services Task Force, which is comprised of members of the City’s various citizen advisory boards and commissions. The Human Services Task Force will again consist of one representative from each of our official boards and commissions. The ad hoc Task Force will be created for this process only, and then it will be dissolved. This year the City has several initiatives which has created additional work and meetings for Board and Commission members. To reduce the time commitment for the Human Services Task Force volunteers, City Staff will support the Task Force in developing the Request for Proposal (RFP) to reduce the amount of meetings. The following timeline has been created. 1) RFP – The RFP will be sent to Task Force members by August 15. Task Force members will be asked to review the RFP and send feedback and comments to staff for incorporation. The RFP will be available for organizations to complete from September 1 to September 25. 2) October 9, 5:30-7:00 PM (meal provided), to review the proposals for funding and develop selection process, City Hall Mayors Conference Room 3) October 30, 5:30-8:30 PM (meal provided), to hear from the providers who have requested funding, City Hall Community Room 4) November 9, 5:30-7:30 PM (meal provided) to form and approve a recommendation for human services funding, City Hall, Mayors Conference Room 5) November 21 7:00 PM, to bring the recommendation for human services funding to the City Council for approval, City Hall Council Chambers I urge you to consider serving on this important task force. Our goal is to have one member from each Board and Commission. No co-appointees please. It is important that volunteers be available and willing to attend all meetings of the task force. While it is desirable that each Board and Commission be represented on this task force, it is not mandatory. If you are interested in serving, notify your Board or Commission Chair or staff liaison as soon as possible. Boards and Commissions are required to name their appointed member by August 14. This year the Human Services Task Force efforts will be coordinated by MJ Lamon, Project Coordinator. If you have any questions or require clarification, please contact MJ at mlamon@edinamn.gov or 952-826- 0360. Thanks, Scott Neal City Manger Date: July 25, 2017 Agenda Item #: VI.D. To:Human Rights and Relations Commission Item Type: Report and Recommendation From:MJ Lamon, Project Coordinator Item Activity: Subject:2018 Work Plan Brainstorm Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The HRRC can start brainstorming ideas about 2018 work plan initiatives. ATTACHMENTS: Description 2018 Work Plan Draft Commission Work Plan Instructions Updated 2017.05.24 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. List initiatives in order of priority Definitions New Initiative – not on previous work plan and has completion date Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date Parking Lot – initiatives considered by not proposed as part of the work plan. Not approved by Council EVENT Initiatives – if it is an annual event list the initiative as ongoing. It if is a new event list the items as a new initiative. Dates Return proposed work plan to MJ by September 20, 2017 The Annual work plan meeting with Council is October 3, 2017 – Chairs present Finalize work plans works session with Council is November 8, 2017 – Liaisons present Work Plans should be approved by Council by December 5, 2017 Ch a r g e 1 Study and Report - Commission is asked to study a specific issue or event and report its findings to City Council. - Advisory Communication required / staff report optional. - No vote is taken by the Board or Commission. - No official Commission recommendation is provided to the City Council. Ch a r g e 2 Review and Comment - Commission is asked to review a specific policy issue and to seek comments from each individual member of the group to pass on to City Council for further consideration. - Member comments will be included in the Staff Report (optional Advisory Communication can be included with the staff report). - No vote is taken by the Commission. - No official Commission recommendation is provided to City Council. Ch a r g e 3 Review and Recommend - Commission is asked to review a specific policy issue and to issue a recommendation on the issue to the City Council. - Individual member comments are not included in the Staff Report (optional, BC can include an Advisory Communication with the staff report). - A majority vote is necessary for a recommendation to be formally submitted to City Council. Ch a r g e 4 Review and Decide - Commission is asked to study, review, and decide on an issue. - The group’s decision will be the City’s official position on the matter unless the issue is formally considered and reversed by a majority vote of City Council. Commission: Choose an item. 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility April 2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Tom Oye Award ($75 for plaque + possible cost for new printed materials) Register attendance at event Track nominations Update website ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility August 2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Bias Offense Response Plan – review and update, if needed, annually -Coordinate Meetings -Maintain record of meetings about incidents ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Sharing Values, Sharing Communities -$300 for marketing materials and refreshments, depending on event -Event coordination -Communications -Marketing ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Human Rights Essay Contest -Develop an annual theme -Develop age categories ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ DOR ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Partnership with School District ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Indigenous Peoples Day ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Transgendered Educational Session ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Date: July 25, 2017 Agenda Item #: VI.E. To:Human Rights and Relations Commission Item Type: Correspondence From:Chante Mitchell, City Management Fellow Item Activity: Subject:2018 Meeting Schedule Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: HRRC should discuss the possibility of changing 2018 meeting dates that conflict with holidays. ATTACHMENTS: Description 2018 Meeting Calendar 2018 CITY OF EDINA COUNCIL AND ADVISORY COMMISSIONS MEETINGS, HOLIDAYS, DAYS OF RELIGOUS OBSERVANCE AND ELECTION DATES Holidays City Council Nite to Unite Pln Comm Trns Comm Park Board Indicates a religious holiday's observance Election Day HP Board Health Comm Human R/R Comm E& E Comm Arts & Culture Comm JANUARY FEBRUARY MARCH S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 1 2 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 29 30 27 28 29 30 31 24 25 26 27 28 29 30 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29 30 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 OCTOBER NOVEMBER DECEMBER APRIL MAY JUNE JULY AUGUST SEPTEMBER Meeting Schedule for 2017 Draft Calendar for 2018 Revised July11, 2017 DRAFT Date: July 25, 2017 Agenda Item #: VII.A. To:Human Rights and Relations Commission Item Type: Correspondence From:Chante Mitchell, City Management Fellow Item Activity: Subject:Correspondence, July 1 2017 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: ATTACHMENTS: Description Hennepin County Library Unabashed Librarian Date: July 25, 2017 Agenda Item #: VII.B. To:Human Rights and Relations Commission Item Type: Correspondence From:Chante Mitchell Item Activity: Subject:Bloomington Human Rights Commission Omar Bonderud Award Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: ATTACHMENTS: Description Omar Bonderud Human Rights Award Letter and Application Application Guidelines