HomeMy WebLinkAbout2017-02-09_07_00_PM-EEC_MembersAgenda
Energy and Environment Commission
City Of Edina, Minnesota
City Hall, Community Room
4801 W 50th Street, Edina MN 55424
Thursday, February 9, 2017
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Election of 2017 Commission Chair and Vice Chair
B.EEC Annual Forum
C.Working Grouping Updates
VII.Correspondence And Petitions
VIII.Chair And Member Comments
IX.Sta. Comments
A.Board/Commission Chair Term Feedback Requested
B.Partners in Energy 2017 Communications Calendar
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli2cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: February 9, 2017 Agenda Item #: IV.A.
To:Energy and Environment Commission Item Type:
Minutes
From:Sulekha Mohamed, Executive Assistant
Item Activity:
Subject:Minutes Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve Regular Janaury 12, 2017 Meeting Minutes
INTRODUCTION:
ATTACHMENTS:
Description
20170112 Regular Minute Draft
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Energy and Environment Commission
Edina City Hall Community Room
Thursday, January 12, 2017, 7:00 PM
I. Call To Order
Commissioner Manser called the meeting to order at 7:00p.m.
II. Roll Call
Answering Roll Call were Burmeister, Glahn, Horan, Jackson, Kostuch, Kim, Manser, Satterlee,
and Waddick.
Late: Madhok
Absent: Seeley and Chair Zarrin
Staff Present: Liaison Brown, Sulekha Mohamed
III. Approval Of Meeting Agenda
Motion made by Member Jackson to approve the Meeting Agenda. Motion seconded by
Member Burmeister. Motion carried.
IV. Approval Of Meeting Minutes
A. Member Satterlee wanted to amend the minutes to the following under “Reports and
Recommendations” following “PiE Cross Chair Meeting Update” to state:
a. In accordance with Initiative 8 of the 2017 Work Plan, Member Satterlee confirmed
that the Education & Outreach Work Group (EOWG) will move forward with the
film series, as a lead-up to the Annual Environmental Forum, and the Residential &
Business Energy Work Groups will join the EOWG in planning/ executing the
Forum in October. Liaison Brown has provided sponsor sheets to receive more
sponsors in helping out with the film series events.
b. Liaison Brown has also reached out to someone in the Parks Department who has
agreed to lend out a blow up screen to show one of the films in the series at a
park.
Motion made by Member Manser to approve the December 08, 2016 minutes. Motion
seconded by Member Jackson. Motion carried.
Member Madhok arrived to the meeting at 7:10pm.
V. Special Recognitions And Presentations
Draft Minutes☒
Approved Minutes☐
Approved Date:
A. Planning Commissioner Introductions
a. Guest Speaker Steve Hobbs, has been with the Planning Commission for roughly
two years. Mr. Hobbs shared information regarding the Comprehensive Plan
process. The Comprehensive Plan is due the end of 2018. This year is a little
different since MET Council has a new Resiliency component. Mr. Hobbs has shared
that there will be a consultant helping with Comprehensive Plan. The role that the
consultant will have is to primarily help organize the meetings and structure
aspects of the Compressive Plan. The main responsibility of the Planning
Commission is to construct the overall Comprehensive Plan.
b. Liaison Brown reminded everyone about the upcoming Resiliency Workshops for
Comprehensive Planning and EEC has three commissioners that have signed up.
i. There is also a Comprehensive Plan Training on March 1, located in the
Community room at City Hall. It will be recorded if anyone cannot attend.
B. PiE Quarterly Update
a. Liaison Brown went through the update attached in the agenda. The next steps are to
bring content to PiE working groups and a communications calendar to February EEC
meeting.
b. Liaison Brown will work on an upcoming About Town article, which will feature a two-
page article about PiE overall. One of those pages will be devoting to residents. About
Town will be out on April 1, 2017.
VI. Community Comment
• No community comment.
VII. Reports/Recommendation
A. Prep for City Council Work Session
• Topic moved to February EEC meeting.
B. 2017 Work Plan Updates
Business Energy Efficiency Working Group
• Discussed with Liaison Brown about their main goal, which is reaching two
businesses a month.
o The big challenge for the future is figuring out who are the people that
Business Energy Efficiency Working Group needs to connect with businesses.
Looking forward, Business Energy Efficiency Working Group will continue to
Draft Minutes☒
Approved Minutes☐
Approved Date:
reach out to people, receiving feedback, and receiving content from Liaison
Brown to review.
Residential Energy Efficiency Working Group
• The main goal for this month is that Residential Energy Efficiency Working Group to
receive content from City of Edina’s Fellow Intern, Kelly Dumais, to help coordinate
energy parties in Edina.
• Also focusing on working with student councils or student members in the local
schools discussing grassroots issues.
• Preparing for the Forum this Fall
City Operations Energy Efficiency and Conservation Subcommittee
• Meeting with Liaison Brown at the end of January to discuss and we will have a
better report next month.
Education Outreach Working Group
• Looking forward to start the planning process for the education forum next month.
The focus is reducing greenhouse gas remission, which lines up with the goals of
PiE
• Thrilled to announce that the film series is fully sponsored. The dates are April,
May, June, August, and September. Education Outreach Working Group is currently
working with the Communication team to reach out to the public.
Water Quality Working Group
• Helping Edina work on fulfilling their SWPP regarding education and outreach.
• Working with the City of Edina for de-icing and snow removal and all of those
contractors are required to go through the training.
• One of the main goals for the future is to help educate the public about
conservation.
Member Kim excused herself from the meeting at 7:55pm.
Member Madhok excused herself from the meeting at 7:55pm.
VIII. Correspondence And Petitions
• None.
IX. Chair And Member Comments
• None.
Draft Minutes☒
Approved Minutes☐
Approved Date:
X. Staff Comments
• Liaison Brown updated Commission on City Council Members ask for a staff report on
Packaging Report. There are three different initiatives on Commission’s 2017 Work Plan
related to waste, Liaison Brown made a recommendation to provide one staff report on
the three waste initiatives.
• Liaison Brown has shared 2017 EEC Summary and Schedule, which is a calendar to keep
Chair and Members informed about upcoming events and planning future meetings.
• Liaison will look into possibly organizing a Retreat for the August 2017 EEC meeting.
XI. Adjournment
Motion made by Member Burmeister to adjourn the January 12, 2017 meeting at 8:55 p.m.
Motion seconded by Member Jackson. Motion carried.
Respectfully submitted,
Sulekha Mohamed
Executive Assistant
Date: February 9, 2017 Agenda Item #: VI.A.
To:Energy and Environment Commission Item Type:
From:Tara Brown, Sustainability Coordinator
Item Activity:
Subject:Election of 2017 Commission Chair and Vice Chair Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Commission members will nominate and vote on Chair and Vice Chair.
INTRODUCTION:
Date: February 9, 2017 Agenda Item #: VI.B.
To:Energy and Environment Commission Item Type:
Other
From:Lauren Satterlee, EEC Comissioner
Item Activity:
Subject:EEC Annual Forum Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
The Energy and Environment Commission has thrown an Annual Forum to engage Edina Residents on a
sustainability topic. Most of these events have been centered around climate change with a target audience
already aware of the topics and attending to deepen their knowledge. This year, the Forum working group wants
to tie the Forum to our Partners In Energy work and have a Forum that engages more residents to act.
To do this, we need to rethink the forum, get the commission aligned on a goal, and identify the appropriate
audience.
Date: February 9, 2017 Agenda Item #: VI.C.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Tara Brown, Sustainability Coordinator
Item Activity:
Subject:Working Grouping Updates Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please review working group meeting minutes to gain an understanding of past work and discussion.
INTRODUCTION:
Please provide what future needs to accomplish 2017 initiatives.
ATTACHMENTS:
Description
2016.12 Working Group List
2017.01 WQW Group Minutes
2017.01 COWWCS Group Minutes
2017.01 REEC WG Minutes
Edina Energy & Environment Commission
Working Groups and Subcommittees
Draft of 11-23-16
Business Energy Efficiency and Conservation Working Group – 1st Tuesday at 7:00pm - Chair Carolyn Jackson -
Commissioner: Michelle Horan, Members: Paul Hussian, Amy Ma, and Bill Sierks
Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025.
Residential Energy Efficiency and Conservation Working Group – 4th Thursday at 7:00pm - Co-Chairs Jeff Burmeister
and Sanat Mohanty - Commissioner: Richard Manser, Members: Bob Gubrud, Clover Graham, Paul Hussian, Gauri
Madhok and Mathias Samuel
Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025.
City Operations Energy Efficiency and Conservation Subcommittee – Chair Keith Kostuch Commissioners: Bill Glahn
and Richard Manser
Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025.
Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee - Commissioner: Sarah
Zarrin and Gauri Madhok, Members: Paul Thompson, Bob Gubrud , Clover Graham, Chuck Prentice, Kristopher Wilson
and Mindy Ahler.
Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina
Energy and Environment Commission by creating awareness and engaging residents, schools, communities of
faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse
and recycle, and to preserve and enhance our environment
Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley –
Commissioners: Lauren Satterlee, Michelle Horan, Joanna Kim, Members: DP Latham – City Staff: Solvei Wilmot
Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection
programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in
Edina. Educate the public about recycling, organics and solid waste reduction.
Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley - Student Members: Joanna Kim,
Gauri Madhok and open to students attending secondary schools in Edina.
Objective: To facilitate, coordinate and share information between the EEC and the School Environmental
groups and to work on common energy and environmental objectives as appropriate. To assist in developing
environmental leaders of tomorrow.
Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Commissioners: Joanna
Kim, Members: Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong, and
Richard Manser
Objective: To facilitate communication between citizens and city government and champion efforts to improve
water quality within Edina.
Water Quality Working Group
January 10, 2017
Present: LouAnn Waddick, John Moon, Randy Holst, Sue Nissen, Richard Manser,
Katherine Winston
Absent: Steve Weilock
Discussion on how to use Edina to Go Ap and report salt excesses observed on Edina
city property: committee members should report by 1) using Edina to Go Ap and
email 2)LouAnn Waddick, who will keep a record of reported incidents, and 3) and
Tara Brown, City of Edina. Two reports of excess salt were turned in over the last
two weeks: 58th Street and Edina Library. LouAnn to talk to Brian Olson to find out
about Edina’s best practice on salt application on streets and sidewalks, how
employees are instructed on salt use.
Discussion on focus of this committee’s work. LouAnn’s understanding is that storm
drain program will be running through the City so at this time not anticipating this
committees time. Discussion of focus for salt education and outreach.
LouAnn to find out date of Storm Water Plan review at Edina and get back to the
committee so members can attend.
Event: REI, February 27th, Mindy Ahler.
Next meeting will try to reschedule for Tuesday, February 7.
Submitted by Sue Nissen
City Energy Efficiency & Conservation Sub-Committee meeting notes for Thursday 26 January 2017
Attendees: Keith Kostuch, Richard Manser, Tara Brown (City staff)
Meeting began at 7:00 am and ended at 7:45 am
The Sub-committee met with Tara Brown at City Hall to discuss her progress in assessing energy
conservation opportunities inside City operations.
There was general discussion about Ms. Brown’s activities and how she can embed environmental
considerations into the daily operations of the City. She shared her timetable with us (see attachment).
She expects to have another meeting with this sub-committee in April when she will have a program
plan that has been reviewed by City management.
A future meeting was not scheduled.
Asset Management Update January 26, 2017
Long-range goal: Provide a complete and comprehensive city-wide asset and energy management program, supporting our facility investment,
energy efficiency, carbon reduction and capital planning goals.
Current State: CR BPS, our asset management consultant, is compiling the data, getting the facilities updated on facility VFA tool, asset
management tool, completing energy savings project list and presenting findings to staff in February. See attached for energy savings project draft.
Next steps:
o CR-BPS to review findings with staff
o Staff to create program plan - Considerations for Program implementation include
Identifying Facility Condition Index (FCI) rates to manage facilities
Resource allocation – Labor and budget
Integration into CIP and Budget Planning
Roles and responsibilities – What roles will facilities owners play? How will owners and other staff be goaled?
Energy management integration
Measurements of success – FCI rates, energy reduction, budget and labor actuals vs projections
o Energy Savings project plan – Utilize I-EBOM (Integrated Existing Building Operations and Maintenance) and gather information to then
prioritize projects
Prioritization based on EUI/FCI, renewal maintenance timing, ROI (Cost/Energy savings)
o Review Program Implementation and Energy Projects with EEC Subcommittee (April)
Facilities
Measured &
Inventoried
•2016
Final Brainstorm
Session
•December 2016
Final List of
Energy Savings
Projects
•February 2017
Review Findings
and Create
Program Plan
•March 2017
Review with
Leadership
•April 2017
Review with City
Council
•May 2017
Implement Asset and
Energy Management
Program
Edina Residence Green House Gas Reduction workgroup
Attending the Meeting
Clover Graham, Robert Gubrud, Mathias Samuel, Tara Brown, Kelly, Jeff Burmeister
Meeting Called to order at 7:08 on Thursday January 26th
Communications to the Work Group
- Communicated Sanat’s retirement from the EEC and dropped at Co-Chair of Workgroup
- Introduction of Tara and Kelly and their respective new Roles at the city of Edina
- Communicated the availability for a new Energy and the Environment commissioner, open to
apply
- Asked members to consider additional members for putting forward into the workgroup
initiatives
P.I.E. initiatives overview presented by Kelly and Tara
Walked through the Residential PIE plan
Looking to engage Edina residence similar to the Lake street energy challenge
Brainstormed Ideas for Energy Parties - Community leaders, neighborhood associations
Additional places to engage residence
Neighborhood night out packet for energy use
Asked for Tara and Kelly
Study on home improvement costs to energy return
Example cost to replace a water heater, HVAC
Outline of what residence should bring to an energy party
Energy bills, water bill, gas bill, what type of havoc do you have
Meeting adjured at 8:25pm
Next meeting Feb 16th, workgroup will review and comment on material created for Energy Party
handout
Date: February 9, 2017 Agenda Item #: IX.A.
To:Energy and Environment Commission Item Type:
Other
From:Tara Brown, Sustainability Coordinator
Item Activity:
Subject:Board/Commission Chair Term Feedback Requested Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Attached is a memo from Board and Commission Staff Liaison requesting Commissions' input on Chair Terms.
ATTACHMENTS:
Description
Commission Chair Term Feedback Requested
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Administration
Date: January 20, 2017
To: Edina’s Advisory Boards and Commissions
cc: Board and Commission Liaisons
From: MJ Lamon, Project Coordinator
Subject: Board/Commission Chair Term Feedback Requested
City Council has been reviewing Board and Commission practices at both January work sessions.
One topic in discussion has been protocol and City Code around Board and Commission chair term
limits. Currently Board and Commission chairs are limited to 2 one-year consecutive terms. This is
outlined in City Code, Section 2-83 – Organization and Bylaws:
Sec. 2-83. - Organization and bylaws.
(a) Bylaws. Each board or commission will be governed by such bylaws as approved by the city
council.
(b) Chairperson and vice-chairperson. Each board or commission annually shall elect from its
members a chairperson and vice-chairperson to serve a term of one year. No person shall serve
more than two consecutive one-year terms as chairperson of a particular board or commission. A
chairperson elected to fill a vacancy shall be eligible to serve two full terms in addition to the
remainder of the vacated term. There are no term limits for the position of vice-chairperson.
The Council would like Board and Commissions to respond to the questions below. The Liaisons
will record a summary in the minutes which will be shared with Council when they review the
protocol. When providing feedback consider the balance between experience and efficiency of
running a meeting vs leadership change and opening opportunities.
1) Is the term limit of two consecutive years too short?
2) Would a longer term limit better balance chair experience and leadership change?
3) If so, what is the right number (3 years, 4 years, no limit)?
Thank you for your input and service!
MJ Lamon,
Board and Commission Staff Liaison
Page 2
City of Edina • 4801 W. 50th St. • Edina, MN 55424
mlamon@edinamn.gov
Date: February 9, 2017 Agenda Item #: IX.B.
To:Energy and Environment Commission Item Type:
Other
From:Tara Brown, Sustainability Coordinator
Item Activity:
Subject:Partners in Energy 2017 Communications Calendar
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Staff will share current priority messaging, events and proposed channels of communication for Partners in
Energy (PiE) work.
ATTACHMENTS:
Description
2017 PiE Events and Communication Calendar
PiE Electricity Action Plann
Residential Information Campaign: Actions
Project Lead Owns. We'll be using the Edina Go Green Page as our main
page to drive people to. Will be updated quarterly to share seasonally
relevant actions, events, and any special offers.
S2 Foster neighborhood-based outreach and leadership EEC Working Group Leads. Based on other communities' experiences,
host 5 house parties for neighbors to support and encourage each
other to take action.
School/children challenge - Currently with Edina schools Green Team.
Update in Feb
S3 Leverage outreach events for Windsource sign-ups Working Group owns identifying and tabling events. Project Lead can
gather supplies.
Business Information Campaign:
Q1: Meet one on one with businesses. Identify opportunities and need. Assess
potential to bring together businesses in one meeting (Forum?)
Utilize CoC to make introductions where not present
Q1: Focus on 50th & France Businesses to take action
Utilize Rotary to get the word out to other prospective businesses
GOAL: 750 homes take action to save 562k kWh annually, or 395 metric tons of CO2. Double
Windsource subscribers and the amount subscribed w/I 18 months (675 new subscribers, avg
534 kWh per month). Produce 8.5m kWh, 5,977 metric tons of CO2 (check math, this looks to be
24months).
S1 Drive traffic to a City operated web resource through City communications channels
GOAL: Reduce and/or off-set through renewable energy 2% of electricity usage annually or by 7.3m kWh
in the first year or 5,140 metric tons of CO2 equivalent. ST: Engage 100 of the top 400 businesses. LT:
Engage all 400 of the top 400 businesses
S1: Engage the top business energy users to take action on GHG through offsets and reductions
S2 Target small to medium businesses, such as restaurants and retail
PiE EVENTS & COMMUNICATION CALENDAR
2017 Calendar will be updated as new events and/or opportunities to communicate initiatives present themselves
January February March April May June July August September October November December
Annual Occurences
to Consider
Spring Break Spring Cleaning Homeowners begin
to turn on central air,
Electricity bills begin
to spike
School Begins (new
routines, more
electronics)
National Night Out
Open Streets EEC Forum
Service Day
Halloween
Thanksgiving Holiday
Celebrations
Residential
Strategy 1: Drive
traffic to a City web
resource through City
channels
Launch of updated
site
Go Green Site
Update
About Town Article
Go Green Site
Update
About Town Article
Go Green Site Update
About Town Article
Strategy 2: Foster
neighborhood-based
Test party 1-4 parties 1-4 parties
Events to Table Speaking Event (3/14
7pm @ Senior
Center)
Film Series: Before
the Flood ( 7pm @
Senior Center)
Film Series: Facing
the Surge ( 7pm @
Senior Center)
Film Series:
Merchants of Doubt (
7pm @ Senior
TBD Film Series: Lorax
(TBD)
Open Streets EEC Forum
Residential: Top Actions for People to take
Home Energy Squad
visit
Add to new
Homeowner Folders
HES to attend Open
Streets
Tabling Tabling Tabling Tabling Tabling HES to attend Open
Streets
HES to attend Forum
Subscribe to
Windsource
Tabling Tabling Tabling Tabling Tabling
About Town
Tabling Windsource to attend
Open Streets
Windsource to attend
Forum
Refrigerator Tie to savings when
bills usually go up
Sign up for 'My
Account'
Tie to savings when
bills usually go up
Other Saver's Switch Management of Electronics
Business
Strategy 1: Engage
Top Businesses
Meet with Regis (T)
and 2 businesses (WG)
Centennial Lakes (T)
and 2 businesses
(WG)
Fairview Hospital(T)
and 2 businesses
(WG)
Forum?
Strategy 2: Assist
Small to Medium
Businesses
50th & France
Present-
Turn Key
walkarounds
44th&France
More 50th&France
walkarounds
Forum
Speaking Events Rotary Breakfast CoC Board
Other
Communication
Edition Edina (Top
Actions for businesses
to take)
About Town:
Connect w/ us,
promo opportunity
from Turn Key
About Town About Town
EEC Forum
Communication for
event
Film Series Film Series Film Series Film Series About Town Film Series Edition Edina, Open
Streets, Nextdoor,
Facebook
About Town,
Nextdoor, Facebook
Facilities
Communication of
work
Friday Report About Town About Town About Town