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Home My WebLink About2017-04-13_07_00_PM-EEC_MembersAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room 4801 W 50th Street, Edina MN 55424 Thursday, April 13, 2017 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes V.Special Recognitions And Presentations A.Asset Management Update, Tim Barnes VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2017 EEC Work Plan: Initiative 2 Study & Report on Plastic Bag Use B.2017 EEC Work Plan: Initiative 7 Forum VIII.Correspondence And Petitions A.Attendance report and roster B.Correspondence: Edina Energy Action Plan C.Working Group Minutes IX.Chair And Member Comments X.Sta1 Comments A.Updates XI.Calendar Of Events A.2017 Summary and Schedule XII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: April 13, 2017 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Sulekha Mohamed, Executive Assistant Item Activity: Subject:Minutes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Regular March 09, 2017 Meeting Minutes. INTRODUCTION: ATTACHMENTS: Description 20170309 Regular Minutes Draft Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Energy and Environment Commission Edina City Hall Community Room Thursday, March 09, 2017, 7:00 PM I. Call To Order Chair Manser called the meeting to order at 7:00p.m. II. Roll Call Answering Roll Call were Burmeister, Glahn, Hoffman, Horan, Kim, Kostuch, Madhok, Manser, Satterlee, Seeley, Shanmugavel, and Waddick. Late: Absent: Jackson Staff Present: Liaison Brown, Sulekha Mohamed III. Approval Of Meeting Agenda Motion made by Member Kostuch to approve the Meeting Agenda. Motion seconded by Member Burmeister. Motion carried. IV. Approval Of Meeting Minutes Motion made by Member Glahn to approve the February 09, 2017 minutes. Motion seconded by Member Burmeister. Motion carried. Liaison Brown shared an update with Commission that Former Chair Zarrin had sent in her letter of resignation. V. Special Recognitions And Presentations A. New Member Introductions • All existing and new members introduced themselves. B. Group Photo VI. Community Comment • No community comment. VII. Reports/Recommendation A. 2017 EEC Work Plan Updates Draft Minutes☒ Approved Minutes☐ Approved Date: • Chair Manser asked the leads of each initiative to give updates. • Initiative 1 Study and report on proposal to ban Styrofoam food packaging materials in Edina. i. Council Members have asked for a staff report regarding proposal to ban Styrofoam food packaging materials in Edina. • Initiative 2 Study and report on the advisability of implementing a ban on the use of plastic bags, similar in scope the ban recently adopted in the City of Minneapolis, in the City of Edina. i. Commissioner Horan updated Commissioners that they have a report on plastic bags. Commissioner Horan will send the plastic bags report to Liaison Brown. Chair Manser stated that they are on track with the timeline on Initiative 2. • Initiative 3 Review staff implementation of Partners in Energy’s Electricity Action Plan City Facilities’ Strategy. i. Commissioner Kostuch stated that they are on track with the timeline on Initiative 3. • Initiative 4 Assist staff in the implementation of PiE Residential Energy Focus Area. i. Commissioner Burmeister updated the Commissioners with the City coordinating energy parties. The goal is host five energy parties this year. There will be tabling opportunities to engage residents during the film series throughout this year. • Initiative 5 Assist staff in the implementation of PiE’s Business Energy Focus Area. i. Commissioner Horan told members that they currently reaching out to businesses in different methods. For example, Liaison Brown recalled sending out variations of surveys to businesses. • Initiative 6 Assist as requested with the development of the City’s new Comprehensive Guide Plan. i. Liaison Brown mentioned the Board and Commission Comprehensive Plan Training meeting has been cancelled on April 6. Instead, Council members would like to do more community engagement with Vision Edina. Liaison Brown will continue to update Commissioners with any meeting changes. • Initiative 7 Review and make recommendation regarding staff’s action plan to attain Hennepin County waste reduction goal for residential. i. Staff is currently working on a report to bring forward in spring. Draft Minutes☒ Approved Minutes☐ Approved Date: • Initiative 8 Plan and execute an annual event with Energy Working Groups. This event will include an environmental film series leading up to an education event. i. Commissioner Satterlee gave an update on the Work Plan Initiative 8: Annual Forum and asked for feedback from Commissioners. Member Madhok excused herself from the meeting at 7:44pm. VIII. Correspondence And Petitions Motion made by Burmeister to add new Members Jeff Lungren and Jeremy Voigts, to existing Residential Energy Efficiency and Conservation Working Group. Motion second by Glahn. Motion carried. Motion made by Burmeister to add Howard Hoffman as Co-Chair to existing Residential Energy Efficiency and Conservation Working Group. Motion second by Kostuch. Motion carried. A. Working Group Minutes Water Quality Working Group • Commissioner Waddick updated the members about continuing to promote businesses through social media that are doing the right thing. An example, Jerry’s hardware has been working with Water Quality Working Group to distribute salt information brochures. • League of Women Voters is organizing a speaker and panel discussion on water on April 13th, from 10:00am-11:30am. Two members from the Water Quality Working Group will participate as part of the speaker and panel discussion. • Conservation Minnesota upcoming event on Greenhouse Gasses on March 14th, located at the Edina Senior Center 7:00pm– 8:30pm. B. Attendance report and roster • No Comment. IX. Chair And Member Comments • Chair Manser reminded Commissioners about the deadline for the Mayor’s Commendation Nomination Forms located on Edinamn.gov. • The 38th Annual Volunteer Award Reception is scheduled for Monday, April 3rd at Braemar Golf Course at 5:00pm. Draft Minutes☒ Approved Minutes☐ Approved Date: • Chair Manser also shared information about the Resiliency Yard Work shop on May 24th held at the Public Work Building. Hosted by MetroBlooms. • Commissioner Kim updated the members about an upcoming event called the Youth Climate Summit. The event is scheduled for Saturday, May 13. Commissioner Kim and Madhok are continuing to finalize the agenda and location. More information to come. X. Staff Comments • Liaison Brown shared information with Commission, Edina Liquor- 50th & France location chose an HVAC system replacement efficiency option to replace their previous HVAC system at the store. It was not only a cost- efficient option but also an environmental efficient option. XI. Adjournment Motion made by Member Burmeister to adjourn the March 9, 2017 meeting at 8:30 p.m. Motion seconded by Member Glahn. Motion carried. Respectfully submitted, Sulekha Mohamed Executive Assistant Date: April 13, 2017 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: From:Tim Barnes, Facilities Manager Item Activity: Subject:Asset Management Update, Tim Barnes CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: April 13, 2017 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Other From:Michelle Horan, EEC Commissioner Item Activity: Subject:2017 EEC Work Plan: Initiative 2 Study & Report on Plastic Bag Use Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Commission to review and approve the Study and Report that will go to Council. INTRODUCTION: Date: April 13, 2017 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: Other From:Lauren Satterlee, EEC Commissioner Item Activity: Subject:2017 EEC Work Plan: Initiative 7 Forum Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Commission to review and approve decisions for the Environmental Fair INTRODUCTION: See Commissioner Satterlee's attached document on key aspects of the Environmental Fair that need to be approved so that the working group can move forward on execution. ATTACHMENTS: Description Decisions Needed for Environmental Fair 2017 Environmental Fair Master Plan v4 4/13 EEC Meeting - Decisions Needed for Environmental Fair ● Program statement - [EEC action needed: Approve] - ○ The Edina Energy & Environment Commission hosts an annual community gathering and in 2017, the event will focus on bringing together home & energy experts to help residents care for their homes and learn about new technologies that will allow them to reduce energy use and save money. ■ The goal is to support residents in taking action to get the community to meet the Partners in Energy Residential Goals: ● 750 homes take energy savings action each year, saving 562,000kWh annually (avg. 749 kWh savings per household) ● Double the number of Windsource subscribers (675 new subscribers) and double the average subscription amount to 543kWh ● Event Title - [EEC action needed: Select final title] - ○ Options: (The EOWG was split. Some thought pairing “Energy” and “Savings” together may draw the same environmental crowd, and some preferred this for this reason.) ■ Edina Home Savings Fair: Save Energy, Save Money! ■ Edina Home Energy Fair: Save Money! ■ Less preferable options: ● Edina Home Energy Savings Fair: Save Money! ● Edina Residential Energy [Savings] Fair ● Timeframe - [EEC action needed: Approve] - Saturday, 9:00am - 1:00pm ● Venue - [EEC action needed: Select final in order of priority]- ○ Edina High School (Commons outside auditorium, or gym. Have placed an inquiry, EHS said they would have their fall calendar ready in April/May.) ■ Easy for community to find. ○ Braemar Clubhouse ■ Small indoor space, but easier for attendees to find than Public Works? ○ Public Works building ■ Less easy for attendees to find/ common place where residents frequent. (Could reach out to Parks Dept for advice.) Energy-saving building features (community solar installation, EV charging, and tour building geothermal and efficiency features). ○ Centennial Lakes - ■ Laura Knollmaier from the City said 4/10 that pavilion is full for the Sept & Oct weekends and is not available 10/9-10/22. Bigger space than Braemar/ more rectangular, can have refreshments in entryway. Located near to businesses that may consider sponsoring, like Microsoft. ● Guidelines for Exhibitors - [EEC action needed: Approve/ Suggest additional] - ○ Required for participation: ■ Provides a product/ service that can helps residents reduce energy use, or reduces use of a utility that subsequently helps the city reduce its energy use (e.g. water). ■ Have an action or activity for attendees to do at your table that is completable during their visit. ■ Contribute something to the drawing (e.g. coupons/ gift cards for their business, energy saving device. Must be approved by EOWG to ensure item isn’t environmentally wasteful. ■ Full length table covering for a 6pm, visible signage displaying the company/organization name, professionally printed paper materials, attractive vertical displays. (Any displays larger than 6 feet wide and 6 feet tall need to be approved by the EOWG.) ■ Giveaway/ promotional items should be recyclable or compostable. (Limited disposable items, though exceptions of useful items like pens can be approved by EOWG.) ■ Can arrive at 8:00am and stay until 1:30pm. Have one person at the exhibit/ table for full time. ■ Based in Edina or serves Edina residents. ○ Strongly suggested: ■ Have an activity for kids. ■ Have an interactive demonstration related to saving energy that could be featured during the fair or at their table. (These exhibitors can get priority placement in the fair.) ● Budget/ Sponsorships - [EEC action needed: Recommend sponsor fund amount needed, Share key contacts/ Assist with outreach] - ○ Traditional/ funds (See draft budget for estimated expenses.) ○ In-kind: ■ Drawing (e.g. Warner Stellian to donate efficient appliance, Rochio donate water sensors) ■ Food (e.g. Jerry’s Foods to provide refreshments/ light lunch) ○ Venue ○ Contacts needed for solicitation: Rochio, Nest, Microsoft, Tesla, Warner Stellian, 50th & France Liquor, restaurants/caterers ● Event Coordination Lead Roles - [EEC action needed: Volunteer in gap areas] - ○ Filled (though assistance is still needed): ■ Sponsorships ■ Exhibitor solicitation, registration & communication ○ Gaps need to fill: ■ Marketing/ public communications ■ Logistics/ venue / food/ AV ■ Budget ■ Tabling on PiE topics at Films (Apr 20, May 18, June 15, Aug 17, Sept 21) Edina Environmental Forum Weeks October 2017 Marketing | Exhibitors/Sponsors | Logistics/Venue | Budget Assigned To 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Schedule Forum planning meetings with EO and Energy WG volunteers EOWG Chair x Create forum planning timeline EOWG Chair x Identify ideal speaker(s) from City to target EOWG/Energy WGs/EEC x Determine final Forum theme & structure EOWG/EEC x Identify potential exhibitors & sponsors, EEC review EOWG x Identify sponsors to target for lunch. Submit exhibitor/sponsorship forms for approval. EOWG x Secure venue (April at earliest with Edina High School)EOWG/ Gauri x Confirm videographer and photographer, schedule test-run date EOWG x Submit draft timeline and budget for EEC review EOWG x Outreach to exhibitors & sponsors via application form (including invitation for them to present demonstrations. EOWG/Energy WGs/EEC x x Meet with communications team to organize marketing plan for webpage, social media, Fall About Town, poster, x Secure speaker(s) from city (Mayor).EOWG/EEC x Confirm sponsors (due May 31). Select caterer if not sponsored.EOWG x Confirm on track with budget.EOWG x EEC/ EOWG review marketing/communication strategy for all online and printed materials (posters, passport, banner, etc) EOWG/Energy WGs x Confirm exhibitors/ demonstrations. Set up registration EOWG Begin neighborhood outreach EOWG Sign ups of EEC, volunteers for day-of roles EOWG/Energy WGs Finalize registration platform (if needed, unpublished)EOWG Begin social media campaign, update website City communications Distribute poster around town and give digital version to EEC EOWG Speakers RFP Deadline EOWG Gather all drawing items, create drawing marketing items. Confirm on track with budget. EOWG Draft follow-up email to event attendees with action EOWG Speakers selection/notification completed; Add all details on the website EOWG Finalize volunteers for day-of assignments EOWG Jan February March April May October 2017 Marketing | Exhibitors/Sponsors | Logistics/Venue | Budget Assigned To 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Jan February March April May Assess when the registration count is needed to inform catering EOWG Assign exhibitors to positions in venue based on demonstrations/ space & electricity needs EOWG Insert exhibitors in passport template and print (and program if needed) EOWG/ Communications Team Reminder email sent to all attendees EOWG Gather day-of event materials (banners, name badges, AV equipment, food supplies) EOWG ENVIRONMENTAL FORUM EOWG Send out follow-up email to attendees, reminders to take EOWG Write and send thank you notes EOWG Report out to EEC EOWG/ Energy WGs Edina Environmental Forum October 2017 Marketing | Exhibitors/Sponsors | Logistics/Venue | Budget Schedule Forum planning meetings with EO and Energy WG volunteers Create forum planning timeline Identify ideal speaker(s) from City to target Determine final Forum theme & structure Identify potential exhibitors & sponsors, EEC review Identify sponsors to target for lunch. Submit exhibitor/sponsorship forms for approval. Secure venue (April at earliest with Edina High School) Confirm videographer and photographer, schedule test-run dateSubmit draft timeline and budget for EEC review Outreach to exhibitors & sponsors via application form (including invitation for them to present demonstrations. Meet with communications team to organize marketing plan for webpage, social media, Fall About Town, poster, Secure speaker(s) from city (Mayor). Confirm sponsors (due May 31). Select caterer if not sponsored. Confirm on track with budget. EEC/ EOWG review marketing/communication strategy for all online and printed materials (posters, passport, banner, etc) Confirm exhibitors/ demonstrations. Set up registration Begin neighborhood outreach Sign ups of EEC, volunteers for day-of roles Finalize registration platform (if needed, unpublished) Begin social media campaign, update website Distribute poster around town and give digital version to EEC Speakers RFP Deadline Gather all drawing items, create drawing marketing items. Confirm on track with budget. Draft follow-up email to event attendees with action Speakers selection/notification completed; Add all details on the website Finalize volunteers for day-of assignments 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 Day Of 2 3 1 2 3 4 x x x x x x x x x x x x x x x x x x x x x x October NovemberJune July August September October 2017 Marketing | Exhibitors/Sponsors | Logistics/Venue | Budget Assess when the registration count is needed to inform catering Assign exhibitors to positions in venue based on demonstrations/ space & electricity needs Insert exhibitors in passport template and print (and program if needed) Reminder email sent to all attendees Gather day-of event materials (banners, name badges, AV equipment, food supplies) ENVIRONMENTAL FORUM Send out follow-up email to attendees, reminders to take Write and send thank you notes Report out to EEC 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 Day Of 2 3 1 2 3 4 October NovemberJune July August September x x x x x x x x x Edina Environmental Forum October 2017 Marketing | Exhibitors/Sponsors | Logistics/Venue | Budget Schedule Forum planning meetings with EO and Energy WG volunteers Create forum planning timeline Identify ideal speaker(s) from City to target Determine final Forum theme & structure Identify potential exhibitors & sponsors, EEC review Identify sponsors to target for lunch. Submit exhibitor/sponsorship forms for approval. Secure venue (April at earliest with Edina High School) Confirm videographer and photographer, schedule test-run dateSubmit draft timeline and budget for EEC review Outreach to exhibitors & sponsors via application form (including invitation for them to present demonstrations. Meet with communications team to organize marketing plan for webpage, social media, Fall About Town, poster, Secure speaker(s) from city (Mayor). Confirm sponsors (due May 31). Select caterer if not sponsored. Confirm on track with budget. EEC/ EOWG review marketing/communication strategy for all online and printed materials (posters, passport, banner, etc) Confirm exhibitors/ demonstrations. Set up registration Begin neighborhood outreach Sign ups of EEC, volunteers for day-of roles Finalize registration platform (if needed, unpublished) Begin social media campaign, update website Distribute poster around town and give digital version to EEC Speakers RFP Deadline Gather all drawing items, create drawing marketing items. Confirm on track with budget. Draft follow-up email to event attendees with action Speakers selection/notification completed; Add all details on the website Finalize volunteers for day-of assignments 1 2 3 4 December October 2017 Marketing | Exhibitors/Sponsors | Logistics/Venue | Budget Assess when the registration count is needed to inform catering Assign exhibitors to positions in venue based on demonstrations/ space & electricity needs Insert exhibitors in passport template and print (and program if needed) Reminder email sent to all attendees Gather day-of event materials (banners, name badges, AV equipment, food supplies) ENVIRONMENTAL FORUM Send out follow-up email to attendees, reminders to take Write and send thank you notes Report out to EEC 1 2 3 4 December x Company name Type of company Sponsor target (Y/N) Exhibitor target (Y/N) Agreed to Exhibit or Sponsor? (Y) Meet Table Requirements (Y/N) Has interactive activity? (Y/N) Has kids activity? (Y/N) Has something to contribute to drawing? Electricity and/or wifi needed?Mailing address Contact person for sponsorship or events requests Phone Email Notes (when contacted, response, follow up needed, etc) Item Cost Item Questions/ considerations: Confirmed Funds: 1,500$ City funds budgeted to EEC for event TBD PiE Funding Potential of using $200 on social media posts and $1,000 on printed materials or supplies for tablings TBD Sponsorship(s) Sponsor ideas:Tesla, Energy Star, Jerry’s Grocery, Warner Stellion (+donate an appliance for drawing?), Edina Liquor 50th/France (new high efficiency HVAC system), Rochio Total funds:1,500$ EXPENSES: 1,150$ Venue rental TBD. Centennial Lakes Pavilion is $1,150, but not available 10/14. 915$ Full page Sun Current ad to surrounding cities Standard ad size is $350 200$ Social media paid posts/promotions 500$ IT support at venue, A/V equipment rental Need to determine actual cost, or if need to rent A/V equipment and tech person150$ City of Edina communications video recording 300$ Printing and hanging of posters & flyers 500$ Refreshments/ light lunch *If not donated by an in-kind sponsor 750$ *Drawing items: (e.g. Rochio lawn watering sensors, Nest smart thermostat, iPad with energy saving apps) *Estimated cost. Other items could be in-kind sponsorship donation like an energy efficient appliance from Warner Stellion Total expenses:3,715$ Difference between funds -2,215.00 <Estimated sponsorship funds needed to cover expenses: Date: April 13, 2017 Agenda Item #: VIII.A. To:Energy and Environment Commission Item Type: From: Item Activity: Subject:Attendance report and roster CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Current roster and attendance participation rates. ATTACHMENTS: Description EEC Attendance J F M A M J J A S O N D # of Mtgs.Attendance % Meetings/Work Sessions 1 1 1 3 NAME Burmeister, Jeff 1 1 1 3 100% Glahn, William 1 1 1 3 100% Hoffman, Howard 1 1 100% Horan, Michelle 1 1 1 3 100% Jackson, Carolyn 1 1 2 67% Kostuch, Keith 1 1 1 3 100% Manser, Richard 1 1 1 3 100% Satterlee, Lauren 1 1 1 3 100% Seeley, Melissa 1 1 2 67% Shanmugavel, Ramesh 1 1 100% Waddick, Louise 1 1 1 3 100% Students: Kim, Joanna 1 1 2 67% Madhok, Gauri 1 1 2 67% Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting*Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line.There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. Key: ** Black shaded box means new Commissioner(s) ** Grey shaded box means Commissioner was absent from regular meeting ENERGY & ENVIRONMENT COMMISSION Date: April 13, 2017 Agenda Item #: VIII.B. To:Energy and Environment Commission Item Type: Correspondence From: Item Activity: Subject:Correspondence: Edina Energy Action Plan CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Received attached correspondence from a resident. ATTACHMENTS: Description Edina Energy Action Plan 1 Tara Brown From:Mike Menzel <mikemenzel2@gmail.com>Sent:Thursday, March 16, 2017 4:46 PMTo:Tara Brown Dear Tara, Sarah, and the E&E committee, I attended the Edina energy informational meeting Tuesday, March 14 and am impressed to hear about all the good work you are doing. As an Edina resident I would like to get more involved. I am particularly interested in business and residential efficiency and renewables. Also I would like to explore the possibility of having Edina ramp up their plans for going 100% renewable by 2030 as did St Cloud and a few other cities. I am wondering what initiatives the students and iMatter presented last year and what is the follow up result? In the meantime my wife, Kathy Iverson, and I will make contact with the 50th Street business assoc and encourage the owners to join the Edina Energy Action Plan. I will plan to attend the next E&E meeting in April. I look forward to hearing from you. Sincerely, Mike Menzel 5410 York Ave S Edina, MN Date: April 13, 2017 Agenda Item #: VIII.C. To:Energy and Environment Commission Item Type: From:Sulekha Mohamed, Executive Assistant Item Activity: Subject:Working Group Minutes CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please review working group meeting minutes to gain an understanding of past work and discussion with group groups. INTRODUCTION: ATTACHMENTS: Description 2017.03 Working Group List 2017.03 BEEC Minutes 2017.04 BEEC Minutes Edina Energy & Environment Commission Working Groups and Subcommittees Draft of 03-14-17 Business Energy Efficiency and Conservation Working Group – 1st Tuesday at 7:00pm - Chair Carolyn Jackson - Commissioner: Michelle Horan, Members: Paul Hussian, Amy Ma, and Bill Sierks Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025. Residential Energy Efficiency and Conservation Working Group – 4th Thursday at 7:00pm – Co-Chairs Jeff Burmeister and Howard Hoffman- Commissioner: Richard Manser, Members: Bob Gubrud, Clover Graham, Paul Hussian, Gauri Madhok, Mathias Samuel, Jeff Lungren, and Jeremy Voigts Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025. City Operations Energy Efficiency and Conservation Subcommittee – Chair Keith Kostuch Commissioners: Bill Glahn and Richard Manser Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025. Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee - Commissioner: Gauri Madhok, Members: Paul Thompson, Bob Gubrud , Clover Graham, Chuck Prentice, Kristopher Wilson and Mindy Ahler. Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina Energy and Environment Commission by creating awareness and engaging residents, schools, communities of faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse and recycle, and to preserve and enhance our environment Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley – Commissioners: Lauren Satterlee, Michelle Horan, Joanna Kim, Members: DP Latham – City Staff: Solvei Wilmot Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in Edina. Educate the public about recycling, organics and solid waste reduction. Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley - Student Members: Joanna Kim, Gauri Madhok and open to students attending secondary schools in Edina. Objective: To facilitate, coordinate and share information between the EEC and the School Environmental groups and to work on common energy and environmental objectives as appropriate. To assist in developing environmental leaders of tomorrow. Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Commissioners: Joanna Kim, Members: Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong, Walter Lavesque, Kevin Zickert, Erin Hunker, and Richard Manser Objective: To facilitate communication between citizens and city government and champion efforts to improve water quality within Edina. Minutes Business Energy Efficiency Working Group City Hall, Mayor’s Conference Room March 7, 2017, 7:00 Attendees: Michelle Horan Carolyn Jackson Amy Ma Bill Sierks 1. Business visits/contacts 1. How to wrap up. 1. What have we learned? 1. Contacting businesses is time consuming and not very productive. Hard to figure out who is the proper person to contact. There are tenants. building owners property managers. 2. Many of the businesses have done the basic changes to be more energy efficient 2. What tools have we acquired? Need to create an inventory of the tools we have. 2. Comp Plan 1. What would the BEECWG like to see included in the Comp Plan that could help businesses achieve more energy efficiency? 2. What kinds of policies might help drive the issue? 3. How could we use benchmarking? Can we require benchmarking and make the data public as part of the comp plan? 3. Can building permits require builders to show that they have considered environmental issues such as: 1. energy efficiencies, 2. solid waste plans 3. water use and consevatrions strategies 4. Salt use/conservation 4. Carolyn contacted the MN Restaurant Association. They will get back to her. 5. Can we create a Green Business award? The “Mayor’s Award” 6. Can we coordinate with Hennepin County and neighboring communities. how are we doing in relation to our neighbors? Next Steps 1. Carolyn and Amy Ma wil contact Jerry’s and Lunds 2. Create a document of tools to give to businesses for energy efficiency and reduction 3. Inventory our conversations to businesses Next meeting April 4, 2017, 7:00 Minutes Business Energy and Efficiency Working Group City Hall, Mayors Conference Room Tuesday, April 4, 2017 Attendees: Michelle Horan Amy Ma Carolyn Jackson Paul Hussian Peter Liska I. Introduction of new member Peter Liska, an emergy consultant with Energy Management Solutions. Has worked on business in cities all over ranging from residential to data centers to heavy industry. II. Introductions of other members III. Tara discovered that many cities have Energy Coaches, volunteers that help businesses get the information they need about energy efficiency and programs. Peter has committed to serve as Edina’s “Energy Coach” IV. Carolyn and Amy spoke with Jerry’s and found out that they are doing many things to be more energy efficient. V. Carolyn spoke with the MN Restaurant Association. Most of their energy use is natural gas. VI. Carolyn spoke with a representative from the Business Owners and Management (BOMA)Association. Their Committee on Initiatives in Energy and Environment is having an event in May with the regional Mayors and Mayor Hovland will be attending. A. What messaging can we give to the mayor regarding energy efficiency strategies? B. Can this be an opportunity to network and gather intel? VII. Carolyn found out the the Edina Chamber of commerce is only affiliated with the MN Chamber, therefore the programs that the MN Chamber is working on may or may not be supported by Edina Chamber. VIII. Tara got in touch with the Edina Chamber and talked about hosting an event. A. What would an event look like? B. Would an event actually be reaching our targeted audiance - large energy using businesses? C. Conclusion: No. Therefore a “no” on an event. IX. Benchmarking Ordinance A. Do we feel benchmarking is a good strategy? Yes 1. Monetary component (saving money) is motivating. 2. Making data public would be motivating. 3. Seeing the value of decreasing energy use is motivating B. Making benchmarking mandatory via an ordinance is more effective than an open ended non-binding option. C. Benchmarking does not require businesses to do anything except track data, it will be up to them to decide if they want to take the steps to become more efficient. D. Hennepin county has a pilot program for benchmarking supplying 5 cities a full year of support. There is an urgency to sign up if Edina is interested. Next Steps I. Carolyn will ask Tara about who is responsible for what in order to go forward with a Benchmarking Ordinance II. What are the key points we would like Mayor Hovland to have for the BOMA and get them to Carolyn to create a document to give to the Mayor III. Peter will outline what he sees the role of Energy Coach would be IV. Follow up with Tara about the 44th and France and 50th and France property owners V. Ideas for comp plan Date: April 13, 2017 Agenda Item #: X.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Updates CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Share requested updates on 2017 Work Plan Initiative Braemar Clubhouse updates Commission Ordinance changes Website updates Date: April 13, 2017 Agenda Item #: XI.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:2017 Summary and Schedule Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description 2017 EEC Meeting and Roster List Meetings and Events Day Date Event Time Location Thurs Jan 12 Regular Meeting 7:00 pm Community Room Thurs Feb 9 Regular Meeting 7:00 pm Community Room Thurs Mar 9 Regular Meeting 7:00 pm Community Room Mon April 3 Volunteer Recognition 5:00 pm Braemar Golf Course Thurs April 13 Regular Meeting 7:00 pm Community Room Tues April 25 BC Member Annual Reception 5:00 pm Braemar Golf Course Wed May 3 Commission Comp Plan 101 7:00 pm Public Works Thurs May 11 Regular Meeting 7:00 pm Community Room Thurs June 8 Regular Meeting 7:00 pm Community Room Thurs July 13 Regular Meeting 7:00 pm Community Room Tues July 18 Work Session w/ City Council 6:00 pm Community Room Thurs August 10 Regular Meeting 7:00 pm Community Room Thurs Sept 14 Regular Meeting 7:00 pm Community Room Thurs Oct 12 Regular Meeting 7:00 pm Community Room Thurs Nov 9 Regular Meeting 7:00 pm Community Room Thurs Dec 14 Regular Meeting 7:00 pm Community Room Attendance at Regular Meetings and Rescheduled Regular Meetings are counted towards attendance policy. Chair and Vice Chair specific meetings Wed March 29 Chair and Vice Chair Annual Meeting 6:30pm Community Room Tues Oct 3 Chair Only - 2018 Work Plan Review w/ Council 5:30 pm Community Room Roster Name Email Burmeister, Jeff jeff@burmeister.com Glahn, Bill billglahn@aol.com Hoffman, Howard Howard.hoffman@gmail.com Horan, Michelle mhoran00@gmail.com Jackson, Carolyn (Vice Chair) bjandcj@aol.com Kim, Joanna jkimpearls@gmail.com Kostuch, Keith kostuch.eec@gmail.com Madhok, Gauri gaurim18720@isd273.org Manser, Richard (Chair) richardmanser@icloud.com Satterlee, Lauren lauren.mpls.mn@gmail.com Seeley, Melissa msee10@me.com Shanmugavel, Ramesh sidharthshrey@gmail.com Waddick, Louann lawaddick@gmail.com Brown, Tara (Liaison) tbrown@edinamn.gov Mohamed, Sulekha (Executive Assistant) smohamed@edinamn.gov