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HomeMy WebLinkAbout2017-05-11_07_00_PM-EEC_MembersAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room 4801 W 50th Street, Edina MN 55424 Thursday, May 11, 2017 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Meeting Mintues V.Special Recognitions And Presentations A.State of the Infrastructure, Ross Bintner B.Electricity Action Plan Quarterly Update, Tara Brown VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.2017 EEC Work Plan B.Work Plan Initiative 3: Comprehensive Plan Update C.Work Plan Initiative 5: Electricity Action Plan's Business Energy Focus Area D.Work Plan Initiative 6: Comprehensive Plan VIII.Correspondence And Petitions A.Attendance report and roster B.Working Group Minutes IX.Chair And Member Comments X.Sta7 Comments XI.Calendar Of Events A.2017 Summary and Schedule XII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli9cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: May 11, 2017 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From: Item Activity: Subject:Meeting Mintues CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please read the April meeting minutes to ensure accuracy. INTRODUCTION: ATTACHMENTS: Description April Draft Minutes Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Energy and Environment Commission Edina City Hall Community Room Thursday, April 13, 2017, 7:00 PM I. Call To Order Chair Manser called the meeting to order at 7:00p.m. II. Roll Call Answering Roll Call were Burmeister, Glahn, Hoffman, Horan, Jackson, Kim, Kostuch, Madhok, Manser, Seeley, Shanmugavel, and Waddick. Late: Satterlee Absent: Staff Present: Liaison Brown, Sulekha Mohamed III. Approval Of Meeting Agenda Motion made by Member Jackson to approve the Meeting Agenda. Motion seconded by Member Kostuch. Motion carried. IV. Approval Of Meeting Minutes Motion made by Member Waddick to approve the March 09, 2017 minutes. Motion seconded by Member Glahn. Motion carried. Member Satterlee arrived to the meeting at 7:10pm. V. Special Recognitions And Presentations A. Asset Management Update, Liaison Brown • Liaison Brown shared a presentation on “Asset Management Update.” • She discussed how the City of Edina has started an asset management program to better maintain facilities and focus on energy opportunities. The Facility Manager, Mr. Tim Barnes partnered with CR-BPS (consultant) to review the top 26 facilities that the City of Edina owns. Liaison Brown discussed how important it is to have an asset management plan. Draft Minutes☒ Approved Minutes☐ Approved Date: o Commissioners drafted Advisory Communication letter for Liaison Brown to submit to City Council Members. Drafted communication read: “The EEC appreciates the City investing and using the VFA asset management tools as well as the updated information. This shows an example of leadership in acting on greenhouse gas reduction and building efficiency.” V. Community Comment A. Dr. Federico Rossi currently resides at 4030 Branson Street, Edina, MN. Dr. Rossi expressed interested in assisting any way he can with EEC’s efforts. Dr. Rossi believes the community could be doing more with renewable energy. Member Kim excused herself from the meeting at 7:40pm. Member Madhok excused herself from the meeting at 7:40pm. VII. Reports/ Recommendation A. 2017 EEC Work Plan: Initiative 2 Study & Report on Plastic Bag Ban • Commissioner Horan discussed with Commissioners about why citizens, cities, counties, states and countries are interested in regulating plastic bags. The key to reducing the impact of all carrier bags is to reuse them as much as possible and where reuse for shopping is not practical. Reusable bags have lower environmental impacts than all the single use of bags. This is a complex topic and there isn’t a clear winner for policy. Motion made by Member Glahn to forward the 2017 EEC Work Plan: Initiative 2 Study & Report on Plastic Bag Ban to City Council without recommendation. Motion seconded by Member Jackson. Motion carried. B. 2017 EEC Work Plan: Initiative 8 Forum • Commissioner Satterlee requested decisions needed for Environmental Fair from Commissioners. Draft Minutes☒ Approved Minutes☐ Approved Date: i. Commissioners approved the program which stated; “The Edina Energy & Environment Commission hosts an annual community gathering and in 2017, the event will focus on bringing together home & energy experts to help residents care for their homes and learn about new technologies that will allow them to reduce energy use and save money.” ii. Commissioners decided that the title should state; “Edina Home Energy Fair: Save Energy & Money!” iii. Commissioners approved the timeframe; Saturday, 9:00am-1:00pm. iv. Commissioners have selected venue locations in order of priority; Braemar Clubhouse, Edina High School, and Public Works. v. Commissioners approved the guidelines for participating as an exhibitor in the fair. vi. Commissioners recommended budget amount of roughly $2,200.00 $3500.00 (Two $1000 sponsors, $1500 EEC budget). Commissioners advised targeting two sponsors at $1000 each, and if do not get any at this level to reduce to smaller sponsorship level. Motion made by Satterlee to add new Member Shanmugavel and remove Elizabeth Stroik from existing Education Outreach Working Group. Motion seconded by Kostuch. Motion carried. Motion made by Kostuch to add new Member Shanmugavel to existing City Operations Energy and Efficiency and Conservation Subcommittee. Motion seconded by Waddick. Motion carried. Motion made by Jackson to add new Members Peter Liska and Mike Woolsey to existing Business Energy Efficiency and Conservation Working Group. Motion seconded by Burmeister. Motion carried. VIII. Correspondence And Petitions A. Correspondence: Edina Energy Action Plan B. Working Group Minutes • Business Energy Efficiency Working Group Draft Minutes☒ Approved Minutes☐ Approved Date: i. Commissioner Jackson shared an update that the group will review potential business energy benchmarking ordinances for City Council to pass in the future. The Business Energy Efficiency Working Group has a long way to go before making a recommendation, but Commissioner Jackson wanted to update Commissioners. • Water Quality Working Group i. Commissioner Waddick along with the Water Quality Working Group will be attending Weber Park Eco Fair on April 23rd at the Edina Senior Center. Katharine Winston and Richard Strong are volunteering at the event and will bring ‘Clean Water Starts Here’ signs and several brochures for table. ii. Water Quality Working Group will also attend the Edina Garden Sale on May 12 & May 13 at the Arneson Acres. Water Quality Working Group is currently looking for volunteers to do multiple 2 hour shifts. IX. Chair And Member Comments • Commissioner Seeley shared information with Commission that the student working group including Commissioners Kim and Madhok are planning a Youth Summit Event. The event is scheduled for Saturday, May 13, 10:00am-2:00pm at Edina High School. The Youth Summit Event is by and for students. • Commissioner Hoffman shared with Commissioners that Xcel is rolling out Renewable Connect Program on April 24th through May 24th for one month signing period. • Chair Manser shared with Commissioners that Cooperative Energy Futures has a meeting on April 20th at Public Works. If you are interested, please attend the meeting. X. Staff Comments A. Updates • Liaison Brown shared with Commissioners requested updates on: i. Per Commissioners request, Liaison Brown shared the facility updates to Braemar Clubhouse. ii. Commission Ordinance changes 1. Park Board is now referred as Park Commission. 2. Heritage Board is now referred as Heritage Commission. 3. Board and Appeals terms have been changed to two- three year terms and Chairs can serve three consecutive terms. Draft Minutes☒ Approved Minutes☐ Approved Date: 4. No longer the joint work session count towards Commissioner’s attendance. iii. Website updates will be made this summer. Board and Commissions pages will look similar. Be sure to look out for the new layout this summer! XI. Adjournment Motion made by Member Glahn to adjourn the April 13, 2017 meeting at 9:05 p.m. Motion seconded by Member Waddick. Motion carried. Respectfully submitted, Sulekha Mohamed Executive Assistant Date: May 11, 2017 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: From:Ross Bintner, Environmental Engineer Item Activity: Subject:State of the Infrastructure, Ross Bintner CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: May 11, 2017 Agenda Item #: V.B. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Electricity Action Plan Quarterly Update, Tara Brown Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Electricity Action Plan Quarterly Metric Report Edina Electricity Snapshot Residential Top Program Participation Year-To-Date Total Participation:353 Percent of Annual Participation Goal:47% Windsource® Subscriptions (2016) 816 Percent of 18-month Windsource® Goal 60% Windsource® Subscription Amount kWh (2016) 3,189,084 Percent of Windsource® production goal 37% Average Subscription Amount 200 kWh/month Percent of Subscription Amount Goal 29% Business Top Program Participation Year-To-Date Total Participation: 47 Residential kWh savings 413,029 Business kWh savings 3,389,874 Municipal kWh savings 41,231 Greenhouse Gas Reductions Greenhouse Gas Emission Reductions (Metric Tons) Reductions from Electric Only 9,278 Estimated Cost Savings $351,333 Xcel Energy Quarterly Energy Conservation Program Participation: 2017 Q1 Summary Cumulative since Q4 2016 THE CITY OF EDINA AND XCEL ENERGY ARE PLEASED TO WORK TOGETHER TO ACHIEVE OUR ENERGY GOALS Community Energy Goal: •Reduce greenhouse gas emissions 30% by the year 2025 Secondary Community Goals: •Lower the City's electricity GHG emissions by 7.5%, which is 1.34 million kWh •750 homes take energy saving actions each year, saving 562,000 kWh annually •Double the number of subscriptions to Windsource® within 18 months, and double the average subscription amount, producing 8,505,000 kWh total •Reduce and/or offset 2% of business electricity usage annually, which is 7.3 million kWh 1496 8560 561 8217 16144 5092 414 603 0 0 5000 10000 15000 20000 25000 30000 2015 2016 YTD 2017 Me t r i c t o n s C O 2 Residential Business Municipal 0 20 40 60 80 100 120 Lighting Efficiency Small Business Lighting Cooling Efficiency Efficiency Controls Motor Efficiency Turn Key Services Energy Efficient Buildings Fluid System Optimization Saver's Switch For Business YTD 2017 2016 2015 0 50 100 150 200 250 300 350 400 Residential Heating Residential Cooling Home Energy Squad Refrigerator Recycling Efficient New Home Construction Insulation Rebate YTD 2017 2016 2015 Edina Electricity Snapshot Business Program Participation Energy saving goal for residential is 562,000 kWh annually Municipal Program Participation Energy saving goal for businesses is 7.3 million kWh annually, or 2% of current use Community Highlights Xcel Energy Quarterly Energy Conservation Program Participation: 2017 Q1 Summary Residential Program Participation •Completed 24 free energy audits with businesses in the 50th and France corridor to promote Turn Key Services •31 residents attended a presentation hosted by Conservation MN, and 7 households signed a pledge to take energy saving action •Residential programs are on track to exceed participation goal •Completed asset reviews of 26 top municipal facilities and will be prioritizing energy savings opportunities •Completed an operations manual audit of the Public Works building, and found it was working at optimal use •The City is in the process of updating 11 street lights to LED on Parklawn Ave, and continuing an audit of street lights Data Notes: Xcel Energy provides electric service to Edina. Participation counts reflect Xcel Energy Programs only. Goals Municipal Program Participation Baseline 2014 2015 2016 YTD 2017 2014 2015 2016 YTD 2017 Percent of Energy Saving Goal Lighting Efficiency 1 3 0 0 988 14,189 0 0 Cooling Efficiency 0 0 5 0 0 0 3,496 0 Small Business Lighting 2 1 4 0 664,438 43,807 278,422 0 Custom Efficiency 1 2 0 0 124,359 135,469 0 0 TOTAL 4 6 9 0 789,785 193,465 281,918 0 3.0% Participation Counts Electric kWh Savings Goals Business Program Participation Baseline 2014 2015 2016 YTD 2017 % of Previous Year 2014 2015 2016 YTD 2017 Percent of Energy Saving Goal Lighting Efficiency 28 45 112 27 24.1%1,014,915 649,937 2,044,743 860,685 Small Business Lighting 56 40 66 6 9.1%1,429,731 973,347 1,833,428 205,819 Cooling Efficiency 21 29 20 6 30.0%226,267 295,991 75,495 142,065 Efficiency Controls 1 0 7 2 28.6%208,655 0 1,489,174 780,775 Motor Efficiency 7 11 9 1 11.1%217,149 1,074,408 629,201 44,739 Turn Key Services 1 0 2 1 50.0%0 0 0 0 Energy Efficient Buildings 0 1 0 1 0 275,691 0 74,639 Fluid System Optimization 5 0 0 1 156,531 0 0 134,096 Saver's Switch For Business 9 1 17 0 0.0%307 42 236 0 Computer Efficiency 2 0 4 0 0.0%0 0 10,776 0 Multifamily Building Efficiency 0 0 4 0 0.0%0 0 27,890 0 Recommissioning 0 1 3 0 0.0%0 3,841 34,424 0 Energy Design Assistance 2 1 2 0 0.0%327,100 240,568 627,227 0 Custom Efficiency 0 2 1 0 0.0%0 216,461 305,879 0 Food Service Equipment 1 3 1 0 0.0%21,614 44,068 2,994 0 TOTAL 134 137 249 47 18.9%3,602,889 3,769,363 7,074,546 2,233,278 46.4% Participation Counts Electric kWh Savings Goals Residential Program Participation Baseline 2014 2015 2016 YTD 2017 % of Previous Year 2014 2015 2016 YTD 2017 Percent of Energy Saving Goal Residential Heating 225 278 268 209 78.0%140,346 172,218 187,166 147,590 Residential Cooling 335 358 377 118 31.3%231,385 246,096 255,253 73,874 Home Energy Squad 82 97 126 15 11.9%64,618 77,784 96,631 24,602 Smart Thermostat 0 2 94 10 10.6%0 0 0 0 Home Energy Savings Program 10 32 73 1 1.4%3,004 5,328 12,749 42 Residential Saver's Switch 439 400 648 0 0.0%3,680 3,520 5,432 0 Refrigerator Recycling 142 130 70 0 0.0%130,674 132,888 66,973 0 Efficient New Home Construction 27 38 30 0 0.0%37,295 45,042 24,527 0 Home Energy Audits 15 18 13 0 0.0%0 0 0 0 Energy Efficient Showerhead 0 0 0 0 0.0%0 0 0 0 Whole Home Efficiency 0 0 0 0 0.0%0 0 0 0 Insulation Rebate 0 1 0 0 0.0%0 1,614 0 0 Low-Income Home Energy Squad 0 0 0 0 0.0%0 0 0 0 Multi-Family Energy Savings 0 0 0 0 0.0%0 0 0 0 TOTAL 1,275 1,354 1,699 353 20.8%611,002 684,490 648,731 246,108 73.5% Windsource 675 814 Residential Total 1,275 2,029 2,513 353 -72.3%611,002 684,490 648,731 246,108 Participation Counts Electric kWh Savings Date: May 11, 2017 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Other From:Richard Manser, EEC Chair Item Activity: Subject:2017 EEC Work Plan Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description EEC 2017 Work Plan Approved by Council 12/6/16 Board/Commission: Energy and Environment Commission 2017 Annual Work Plan Initiative 1 Council Charge ☒ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2017 None Sustainability Coordinator (10 hrs) Study and Report on proposal to ban Styrofoam food packaging materials in Edina. Progress Report: Click here to enter text. Initiative 2 Council Charge ☒ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2017 None Sustainability Coordinator (10 hrs) Recycling Coordinator Study and report on the advisability of implementing a ban on the use of plastic bags, similar in scope the ban recently adopted in the City of Minneapolis, in the City of Edina Progress Report: Click here to enter text. Initiative 3 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility January 2018 None Sustainability Coordinator (10 hrs) Center for Energy & Environment (CEE) (10 hrs) Review staff implementation of Partners in Energy’s Electricity Action Plan City Facilities’ Strategy. Progress Report: Click here to enter text. Initiative 4 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility January 2018 $500 from CEE for a tablet for onsite Windsource sign-up $1,000 for printing materials from CEE Sustainability Coordinator will create and provide materials for outreach events. (75 hrs) CEE support (60 hrs) Communications Staff (40 hrs) Assist staff in the implementation of PiE Residential Energy Focus Area. Approved by Council 12/6/16 Progress Report: Click here to enter text. Initiative 5 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility January 2018 $1,000 for printing materials from CEE Sustainability Coordinator is planning events with key leaders and will create and provide materials to working group. (50 hrs) CEE support (60 hrs) Communications Staff (30 hrs) Assist staff in the implementation of PiE’s Business Energy Focus Area. Progress Report: Click here to enter text. Initiative 6 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Sustainability Coordinator (10 hrs) Assist as requested with the development of the City’s new Comprehensive Guide Plan. Progress Report: Click here to enter text. Initiative 7 Council Charge ☐ 1 ☐ 2 ☒ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 30th, 2017 None Sustainability Coordinator (40 hrs for residential) Recycling Coordinator (30 hrs for residential) Review and make a recommendation regarding staff’s action plan to attain Hennepin County waste reduction goal for residential. Progress Report: Click here to enter text. Initiative 8 Council Charge ☐ 1 ☐ 2 ☐ 3 ☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility One event in Spring $1,500 Communications Staff (40 hrs) Plan and execute an annual event with Energy Working Groups. This event will include an environmental film series leading up to an education event. Progress Report: Click here to enter text. Approved by Council 12/6/16 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Potential for a City Fleet Study and Report from the Subcommittee but resources have not been verified. Review and comment on surface and ground water quality report. Review and comment on opportunities that arise to reduce the City’s greenhouse gas emissions (ex. Natural gas efficiency projects). Proposed Month for Joint Work Session (one time per year, up to 60 minutes): March Date: May 11, 2017 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: Other From:Richard Manser, EEC Chair Item Activity: Subject:Work Plan Initiative 3: Comprehensive Plan Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Chair Manser will share information received and next steps from last week's Commissions Comprehensive P lan meeting. ATTACHMENTS: Description Comp Plan Commissions' Kick-Off meeting Agenda EDINA BOARDS AND COMMISSIONS WORKSHOP Wednesday, May 3, 2017 – 7:00 to 8:30 PM Edina Public Works (7450 Metro Boulevard, Edina) 1. Welcome/Introductions (5 min) 2. Comprehensive Plan 101 Presentation (30 min) 3. Commission Work Session (50 minutes) o Commission/Board Introduction o Projects and priorities o Inter-Commission/board Communication 2. Adjourn (5 min) Attachments A. Participant worksheet B. Input guide C. Boards and commissions overview D. Comprehensive plan 101 slideshow presentation E. Boards/commissions overlap matrix -Page 1- EDINA BOARDS AND COMMISSIONS WORKSHOP Participant Worksheet 1. Projects and priorities (small group discussion – 35 minutes) Spend 5 minutes to read through these questions on your own and to take notes. Discuss as a small group (30 minutes). Pick a group reporter to take notes and report back to the group in the next section. • Briefly describe your commission – what is your function/role/charge? • Describe the projects your group has worked on within the past year? • Describe any issues that occur along borders with adjacent cities or will involve/require cooperation with adjacent cities • Are there any issues where there is (or may be) an overlap with the work of other boards and commissions? • In thinking about issues and potential solutions, does your group rely on the previous 2008 comprehensive plan for guidance and direction? • What is at the top of your group’s “wish list?” Are there tools that are missing that would help you complete your charge? • What do you hope will be an outcome of the comprehensive planning process? • What is most important to you? ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ A Edina Comprehensive Plan Boards and Commissions Workshop Plan -Page 2- 2. Discussion highlights (large group read out – 25 minutes) Select the top 3 findings from your discussion, for each commission. The group reporter will share the results with the larger group. • What were the top 3 highlights of the small group discussion • What areas of overlap with other commissions were identified ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ 3. Are there any other comments you wish to share with the project team? ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ 4. Personal information (optional) Name: ________________________________________________________________________ Phone: ________________________________________________________________________ Email: ________________________________________________________________________ Address: ________________________________________________________________________ ________________________________________________________________________ -Page 1- Edina Boards and Commissions Workshop A Guide for Providing INPUT during the COMPREHENSIVE PLANNING PROCESS There have been lots of questions about the kinds of information the City’s Boards and Commissions should be sharing with the consultant team during the comprehensive planning process. Moreover, there have also been questions about the most efficient way(s) to share information and the format for sharing that will be most useful to the consultant team. This guide has been prepared to address questions that have been raised. Ongoing Input Although work collecting and analyzing background information has already begun, the “public face” of the comprehensive planning process will run from the formal Community Kick-Off meeting on Monday, May 8 to the closing months of 2018 when the City Council will officially adopt the comprehensive plan; an approximate 18 month period of time. Edina's boards and commissions will play an important role during the planning process. Through their representatives to the Planning Commission, who comprise the Comprehensive Plan Task Force, and their staff liaisons, issues, projects and programs the boards and commissions are addressing will be brought to the attention of the comprehensive plan consultant team. It will be the responsibility of the consultant team, working closely with the Comprehensive Plan Task Force and Planning Department staff, to incorporate the board's and commission's work into the comp. plan. Our first opportunity to learn about the work of the boards and commissions will be this coming Wednesday, May 3 when the consultant team will facilitate a Kick-Off meeting. The meeting goals are to: • Introduce commissioners and other participants to the comprehensive plan process (Comprehensive Planning 101) • Provide an opportunity for members of the boards and commissions to share specific information with the consultant team on their respective focus areas. • Discuss areas where the issues, projects, and programs one board or commission is addressing might overlap with the activities and/or interests of another. It is the consultant team's hope that, throughout the 18-month-long comprehensive planning process, the boards and commissions will provide brief updates on their issues, projects and activities. Format for Providing Input The consultant team will be interested in learning about each board and commission's: • Defined focus area, vision, goals, and policy directives • Defined issues, that will fall into three categories: - Issues that are internal to the city - Border issues that occur along borders with adjacent cities or will involve/require cooperation with adjacent cities - Issues where they is (or may be) an overlap with the work of other boards and commissions B -Page 2- • Solutions to resolve issues (policies, projects, programs) that are being discussed, researched and analyzed, or proposed. For the first meeting, the May 3 Kick-Off meeting, please begin to think about the following questions. Each board and commission will have an opportunity to respond to and discuss these questions. Consultant team members will be present to facilitate the meeting and ask questions about your ongoing work. 1. What are your board or commission's current focus area(s), vision, goals and policy directives? 2. What are your current issues? 3. What are solutions to the issues? 4. In identifying your issues and solutions, did you rely on the previous 2008 comprehensive plan for guidance and direction? 5. What are your desired outcomes for the comprehensive planning process? The consultant team asks that following this first meeting, the boards and commissions update information, only as new information develops. If there is no change or nothing new to report, the boards and commissions need not submit information to the consultant team. Project Schedule -Page 1- EDINA BOARDS AND COMMISSIONS WORKSHOP Boards and Commissions Overview Commission Name Role Arts and Culture Commission Along with the Edina Art Center staff, this working Commission strives to build a vibrant community through support of arts and culture in Edina, and guides and supports general development of artistic initiatives in the City of Edina, including the Edina Art Center. The Commission provides recommendations to the City Council concerning collaboration, communication, facilities, activities and programs in art and cultural activities. Community Health Commission The group serves as an advisory commission to the Edina City Council (Board of Health) and shares their findings and conclusions related to the needs of the City's environment and community members' health. Energy and Environment Commission Duties of the commission include: Examining and recommending best practices for energy conservation for Edina’s residents and businesses, including recommendations for a “green” building code, use of Energy Star appliances and other energy- reduction targets. Examining and recommending changes in City purchases and operations to conserve energy. Evaluating and monitoring the provision of a residential recycling program. Evaluating and monitoring the provision of a privately provided solid waste program, as well as a reduction in municipal solid wastes. Evaluating and encouraging improvements in air and water quality. Educating the public about energy issues, reduction, conservation, reuse, recycling and environmental protection. The Commission is working closely with Xcel Energy and CenterPoint Energy to promote programs that encourage residential energy efficiency. Heritage Preservation Commission The Commission safeguards the significant heritage properties of the City by identifying and nominating them for designation by the City Council as Edina Heritage Landmarks. In addition, the Commission is responsible for developing and maintaining a comprehensive preservation plan; reviewing applications for City permits in relation to properties designated as Edina Heritage Landmarks; and encouraging the preservation, rehabilitation, restoration and reconstruction of significant heritage properties through public education. Human Rights and Relations Commission The Commission works on human rights-related issues throughout the year in its mission to create a more equitable community for all who live, work, and study in Edina. The Commission annually holds a number of events that celebrated the goal of equity and human rights in both the City of Edina and the state of Minnesota. This includes holding an annual community event titled "Days of Remembrance," in conjunction with the state’s Genocide awareness and prevention month. In addition, the HRRC annually awards a Tom Oye Award, recognizing members of the community whose good work promotes human relations and advances human rights. C Edina Comprehensive Plan Boards and Commissions Overview -Page 2- Commission Name Role Parks and Recreation Commission The parks and recreation commission develops and reviews plans and advises the council on the acquisition and development of parks and recreation facilities, and plan and make recommendations to the council concerning park activities and recreation programs. The park commission advises the Council on natural resource, wildlife management, and natural area preservation issues. The park commission makes and furnishes studies, reports and recommendations as the Council may request. Planning Commission City Council relies on the Planning Commission as an advisory body that holds hearings, gathers input and provides the Council with expert “planning” advice to help the Council make final decisions on land issues. Race and Equity Task Force The new Race & Equity Task Force charged with making recommendations on policies, practices and strategies to identify and eliminate race-based disparities in City facilities, services and institutions. Transportation Commission The Transportation Commission was established to help guide the City in implementing its vision for an integrated, multi-modal local transportation system as stated in the City's Comprehensive Plan. The Commission advises the City Council on the operation of the local transportation system (all modes, users and abilities); develops strategies and recommendations to implement the City's multi-modal transportation vision; and reviews and comments on transportation capital investment projects, traffic complaint data and transportation funding. Board Name Role Board of Appeal and Equalization The purpose of this Board is to provide a fair and objective forum for property owners to appeal their property valuation or classification. The Board has the authority to decrease, sustain or increase the market value of a property. Construction Board of Appeals The Board considers appeals of decisions made by the Chief Building Official, Public Health Sanitarian or the Fire Prevention Bureau in the application of City ordinances regulating building construction. The Board is made up of five members and the Chief Building Official, plus an alternate. Each volunteer serves a three-year term. 1 D City of Edina 2018 COMPREHENSIVE PLAN Update Boards and Commissions Workshop May 3, 2017 Welcome and Introductions William Smith, AICP Project manager – transportation,  heritage preservation, resilience,  energy, environment Haila Maze, AICP Land use, housing, healthy  communities, water resources Bob Close, FASLA RLA Urban design framework, parks,  natural resources Dan Cornejo Community profile, community  services and facilities,  implementation, documentation Dan Edgerton, AICP Community engagement, vision  and goals, transportation Janna King, CEcD, EDFP Strategic economic plan and  competitiveness 2 What is a Comprehensive Plan? • Reflects community vision for the orderly and coordinated physical development of a city into the future • Anticipates change and provides specific guidance for future legislative and administrative actions •Provides long range, policy guidance for City •Legally required per state statute and Metropolitan Council regulation •Required to be updated every 10 years Comprehensive Plan Elements •Required by statute •Land use •Transportation •Housing •Water resources •Parks and trails •Implementation •Met Council •Economic competitiveness •Resilience •Priorities for Edina •Health •Heritage Preservation 3 Building on Previous Work •Big Ideas Workshop (April 2017) •Chamber of commerce - Economic Development/Stakeholder Engagement Analysis (January 2017) •Vision Edina 2015 (May 2015) •Quality of Life Survey (2015) •Living Streets Plan (2015) •Affordable Housing Policy (2015) •Parks, Recreation, and Trails Strategic Plan (2015) •Also – Met Council System Statement Land Use and Urban Design •Land use and urban design vision •Sustainable dev’t and community enhancement strategy •Existing demographics and forecasts •Historical patterns and existing land use •Future land use and citywide urban design •Small area plans (6) •Natural and special resources 4 Transportation •Forecasts •Roadways •Transit •Bicycling and walking •Aviation •Freight •Healthy environment (included in health chapter) Water Resources Water Resources •Wastewater and comprehensive sewer plan •Local water management plan •Water supply plan 5 Parks and Trails Parks and Trails •Regional parks and trails •Local parks and trails •Connectivity between parks and community nodes •Accessible and equitable system Housing •Existing housing needs •Projected housing needs •Affordable Housing Policy update •Implementation plan 6 Resilience •New recommended chapter •Infrastructure and environment •Energy infrastructure and resources •Economy and safety •Healthy community (included in health chapter) Economic Competitiveness •New recommended chapter •Part of regional economy •Key industries/centers of employment •Redevelopment •Education and workforce •Strategic business development •Economic information, monitoring, and strategy 7 Heritage Preservation •New plan element •Inventory of historic resources •Identify new resources •Develop goals and policies •Discuss trends and challenges related to maintenance, reuse, and redevelopment Health •New plan element •Assess existing plans and policies •Public health assessment to evaluate and determine gaps in policies •Develop strategies and polices to address health 8 •Unique areas, issues, opportunities •Community livability, connectivity, walkability •Integrate into the larger community and region •Implementation feasibility Small Area Plans Public Engagement 9 Role of the Planning Commission (Comprehensive Plan Task Force ) •Serve as hosts for stakeholder outreach activities •Provide direction on overall workplan, stakeholder engagement program and deliverables •Review and comment on study products at key milestones •Provide local perspective on community values and issues Role of Other Boards and Commissions •Promote and participate in community engagement activities •Serve as liaisons to the CPTF for respective interests •Review and comment on relevant comprehensive plan material •Provide referrals to other people and resources as needed •Stay involved! 10 Schedule and Next Steps Group discussion •Any questions, comments, or reactions? •Is there anything here that surprises you? •What are you most excited about? •How have you used (or not) the current 2008 Comp Plan? •What can we do, with you, to make this comp plan update more useful to you and the Edina community? -Page 1- Edina Boards and Commissions – Areas of Overlap Worksheet The intent is to have meeting participants work through this matrix as a group exercise. Participants will be asked to fill in boxes with specific examples of activities/projects/initiates where the roles and responsibilities of commissions overlap. Participants choose the row heading for their group and think about overlap with the groups identified in each column heading. Planning Transportation Parks & Recreation Human Rights & Relations Heritage Preservation Planning Example: Application for a mixed-use multifamily housing building with retail on the first floor, along a minor arterial roadway. Transportation Example: Reconstruction of a minor arterial roadway with new pedestrian and bike facilities. Parks & Recreation Human Rights & Relations Heritage Preservation Energy & Environment Community Health Arts and Culture Race and Equity Neighboring Communities E Edina Comprehensive Plan Boards and Commissions Overlap Worksheet – revised 4/20/17 -Page 2- Edina Boards and Commissions – Areas of Overlap Worksheet (continued) Energy & Environment Community Health Arts and Culture Race and Equity Neighboring Communities Planning Transportation Parks & Recreation Human Rights & Relations Heritage Preservation Energy & Environment Community Health Arts and Culture Race and Equity Neighboring Communities Date: May 11, 2017 Agenda Item #: VII.C. To:Energy and Environment Commission Item Type: From:Carolyn Jackson, Vice Chair Item Activity: Subject:Work Plan Initiative 5: Electricity Action Plan's Business Energy Focus Area CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: May 11, 2017 Agenda Item #: VII.D. To:Energy and Environment Commission Item Type: Other From:Richard Manser, EEC Chair Item Activity: Subject:Work Plan Initiative 6: Comprehensive Plan Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Review schedule ATTACHMENTS: Description Commission Comp Plan Kick Off Agenda EDINA BOARDS AND COMMISSIONS WORKSHOP Wednesday, May 3, 2017 – 7:00 to 8:30 PM Edina Public Works (7450 Metro Boulevard, Edina) 1. Welcome/Introductions (5 min) 2. Comprehensive Plan 101 Presentation (30 min) 3. Commission Work Session (50 minutes) o Commission/Board Introduction o Projects and priorities o Inter-Commission/board Communication 2. Adjourn (5 min) Attachments A. Participant worksheet B. Input guide C. Boards and commissions overview D. Comprehensive plan 101 slideshow presentation E. Boards/commissions overlap matrix -Page 1- EDINA BOARDS AND COMMISSIONS WORKSHOP Participant Worksheet 1. Projects and priorities (small group discussion – 35 minutes) Spend 5 minutes to read through these questions on your own and to take notes. Discuss as a small group (30 minutes). Pick a group reporter to take notes and report back to the group in the next section. • Briefly describe your commission – what is your function/role/charge? • Describe the projects your group has worked on within the past year? • Describe any issues that occur along borders with adjacent cities or will involve/require cooperation with adjacent cities • Are there any issues where there is (or may be) an overlap with the work of other boards and commissions? • In thinking about issues and potential solutions, does your group rely on the previous 2008 comprehensive plan for guidance and direction? • What is at the top of your group’s “wish list?” Are there tools that are missing that would help you complete your charge? • What do you hope will be an outcome of the comprehensive planning process? • What is most important to you? ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ A Edina Comprehensive Plan Boards and Commissions Workshop Plan -Page 2- 2. Discussion highlights (large group read out – 25 minutes) Select the top 3 findings from your discussion, for each commission. The group reporter will share the results with the larger group. • What were the top 3 highlights of the small group discussion • What areas of overlap with other commissions were identified ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ 3. Are there any other comments you wish to share with the project team? ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ 4. Personal information (optional) Name: ________________________________________________________________________ Phone: ________________________________________________________________________ Email: ________________________________________________________________________ Address: ________________________________________________________________________ ________________________________________________________________________ -Page 1- Edina Boards and Commissions Workshop A Guide for Providing INPUT during the COMPREHENSIVE PLANNING PROCESS There have been lots of questions about the kinds of information the City’s Boards and Commissions should be sharing with the consultant team during the comprehensive planning process. Moreover, there have also been questions about the most efficient way(s) to share information and the format for sharing that will be most useful to the consultant team. This guide has been prepared to address questions that have been raised. Ongoing Input Although work collecting and analyzing background information has already begun, the “public face” of the comprehensive planning process will run from the formal Community Kick-Off meeting on Monday, May 8 to the closing months of 2018 when the City Council will officially adopt the comprehensive plan; an approximate 18 month period of time. Edina's boards and commissions will play an important role during the planning process. Through their representatives to the Planning Commission, who comprise the Comprehensive Plan Task Force, and their staff liaisons, issues, projects and programs the boards and commissions are addressing will be brought to the attention of the comprehensive plan consultant team. It will be the responsibility of the consultant team, working closely with the Comprehensive Plan Task Force and Planning Department staff, to incorporate the board's and commission's work into the comp. plan. Our first opportunity to learn about the work of the boards and commissions will be this coming Wednesday, May 3 when the consultant team will facilitate a Kick-Off meeting. The meeting goals are to: • Introduce commissioners and other participants to the comprehensive plan process (Comprehensive Planning 101) • Provide an opportunity for members of the boards and commissions to share specific information with the consultant team on their respective focus areas. • Discuss areas where the issues, projects, and programs one board or commission is addressing might overlap with the activities and/or interests of another. It is the consultant team's hope that, throughout the 18-month-long comprehensive planning process, the boards and commissions will provide brief updates on their issues, projects and activities. Format for Providing Input The consultant team will be interested in learning about each board and commission's: • Defined focus area, vision, goals, and policy directives • Defined issues, that will fall into three categories: - Issues that are internal to the city - Border issues that occur along borders with adjacent cities or will involve/require cooperation with adjacent cities - Issues where they is (or may be) an overlap with the work of other boards and commissions B -Page 2- • Solutions to resolve issues (policies, projects, programs) that are being discussed, researched and analyzed, or proposed. For the first meeting, the May 3 Kick-Off meeting, please begin to think about the following questions. Each board and commission will have an opportunity to respond to and discuss these questions. Consultant team members will be present to facilitate the meeting and ask questions about your ongoing work. 1. What are your board or commission's current focus area(s), vision, goals and policy directives? 2. What are your current issues? 3. What are solutions to the issues? 4. In identifying your issues and solutions, did you rely on the previous 2008 comprehensive plan for guidance and direction? 5. What are your desired outcomes for the comprehensive planning process? The consultant team asks that following this first meeting, the boards and commissions update information, only as new information develops. If there is no change or nothing new to report, the boards and commissions need not submit information to the consultant team. Project Schedule -Page 1- EDINA BOARDS AND COMMISSIONS WORKSHOP Boards and Commissions Overview Commission Name Role Arts and Culture Commission Along with the Edina Art Center staff, this working Commission strives to build a vibrant community through support of arts and culture in Edina, and guides and supports general development of artistic initiatives in the City of Edina, including the Edina Art Center. The Commission provides recommendations to the City Council concerning collaboration, communication, facilities, activities and programs in art and cultural activities. Community Health Commission The group serves as an advisory commission to the Edina City Council (Board of Health) and shares their findings and conclusions related to the needs of the City's environment and community members' health. Energy and Environment Commission Duties of the commission include: Examining and recommending best practices for energy conservation for Edina’s residents and businesses, including recommendations for a “green” building code, use of Energy Star appliances and other energy- reduction targets. Examining and recommending changes in City purchases and operations to conserve energy. Evaluating and monitoring the provision of a residential recycling program. Evaluating and monitoring the provision of a privately provided solid waste program, as well as a reduction in municipal solid wastes. Evaluating and encouraging improvements in air and water quality. Educating the public about energy issues, reduction, conservation, reuse, recycling and environmental protection. The Commission is working closely with Xcel Energy and CenterPoint Energy to promote programs that encourage residential energy efficiency. Heritage Preservation Commission The Commission safeguards the significant heritage properties of the City by identifying and nominating them for designation by the City Council as Edina Heritage Landmarks. In addition, the Commission is responsible for developing and maintaining a comprehensive preservation plan; reviewing applications for City permits in relation to properties designated as Edina Heritage Landmarks; and encouraging the preservation, rehabilitation, restoration and reconstruction of significant heritage properties through public education. Human Rights and Relations Commission The Commission works on human rights-related issues throughout the year in its mission to create a more equitable community for all who live, work, and study in Edina. The Commission annually holds a number of events that celebrated the goal of equity and human rights in both the City of Edina and the state of Minnesota. This includes holding an annual community event titled "Days of Remembrance," in conjunction with the state’s Genocide awareness and prevention month. In addition, the HRRC annually awards a Tom Oye Award, recognizing members of the community whose good work promotes human relations and advances human rights. C Edina Comprehensive Plan Boards and Commissions Overview -Page 2- Commission Name Role Parks and Recreation Commission The parks and recreation commission develops and reviews plans and advises the council on the acquisition and development of parks and recreation facilities, and plan and make recommendations to the council concerning park activities and recreation programs. The park commission advises the Council on natural resource, wildlife management, and natural area preservation issues. The park commission makes and furnishes studies, reports and recommendations as the Council may request. Planning Commission City Council relies on the Planning Commission as an advisory body that holds hearings, gathers input and provides the Council with expert “planning” advice to help the Council make final decisions on land issues. Race and Equity Task Force The new Race & Equity Task Force charged with making recommendations on policies, practices and strategies to identify and eliminate race-based disparities in City facilities, services and institutions. Transportation Commission The Transportation Commission was established to help guide the City in implementing its vision for an integrated, multi-modal local transportation system as stated in the City's Comprehensive Plan. The Commission advises the City Council on the operation of the local transportation system (all modes, users and abilities); develops strategies and recommendations to implement the City's multi-modal transportation vision; and reviews and comments on transportation capital investment projects, traffic complaint data and transportation funding. Board Name Role Board of Appeal and Equalization The purpose of this Board is to provide a fair and objective forum for property owners to appeal their property valuation or classification. The Board has the authority to decrease, sustain or increase the market value of a property. Construction Board of Appeals The Board considers appeals of decisions made by the Chief Building Official, Public Health Sanitarian or the Fire Prevention Bureau in the application of City ordinances regulating building construction. The Board is made up of five members and the Chief Building Official, plus an alternate. Each volunteer serves a three-year term. 1 D City of Edina 2018 COMPREHENSIVE PLAN Update Boards and Commissions Workshop May 3, 2017 Welcome and Introductions William Smith, AICP Project manager – transportation,  heritage preservation, resilience,  energy, environment Haila Maze, AICP Land use, housing, healthy  communities, water resources Bob Close, FASLA RLA Urban design framework, parks,  natural resources Dan Cornejo Community profile, community  services and facilities,  implementation, documentation Dan Edgerton, AICP Community engagement, vision  and goals, transportation Janna King, CEcD, EDFP Strategic economic plan and  competitiveness 2 What is a Comprehensive Plan? • Reflects community vision for the orderly and coordinated physical development of a city into the future • Anticipates change and provides specific guidance for future legislative and administrative actions •Provides long range, policy guidance for City •Legally required per state statute and Metropolitan Council regulation •Required to be updated every 10 years Comprehensive Plan Elements •Required by statute •Land use •Transportation •Housing •Water resources •Parks and trails •Implementation •Met Council •Economic competitiveness •Resilience •Priorities for Edina •Health •Heritage Preservation 3 Building on Previous Work •Big Ideas Workshop (April 2017) •Chamber of commerce - Economic Development/Stakeholder Engagement Analysis (January 2017) •Vision Edina 2015 (May 2015) •Quality of Life Survey (2015) •Living Streets Plan (2015) •Affordable Housing Policy (2015) •Parks, Recreation, and Trails Strategic Plan (2015) •Also – Met Council System Statement Land Use and Urban Design •Land use and urban design vision •Sustainable dev’t and community enhancement strategy •Existing demographics and forecasts •Historical patterns and existing land use •Future land use and citywide urban design •Small area plans (6) •Natural and special resources 4 Transportation •Forecasts •Roadways •Transit •Bicycling and walking •Aviation •Freight •Healthy environment (included in health chapter) Water Resources Water Resources •Wastewater and comprehensive sewer plan •Local water management plan •Water supply plan 5 Parks and Trails Parks and Trails •Regional parks and trails •Local parks and trails •Connectivity between parks and community nodes •Accessible and equitable system Housing •Existing housing needs •Projected housing needs •Affordable Housing Policy update •Implementation plan 6 Resilience •New recommended chapter •Infrastructure and environment •Energy infrastructure and resources •Economy and safety •Healthy community (included in health chapter) Economic Competitiveness •New recommended chapter •Part of regional economy •Key industries/centers of employment •Redevelopment •Education and workforce •Strategic business development •Economic information, monitoring, and strategy 7 Heritage Preservation •New plan element •Inventory of historic resources •Identify new resources •Develop goals and policies •Discuss trends and challenges related to maintenance, reuse, and redevelopment Health •New plan element •Assess existing plans and policies •Public health assessment to evaluate and determine gaps in policies •Develop strategies and polices to address health 8 •Unique areas, issues, opportunities •Community livability, connectivity, walkability •Integrate into the larger community and region •Implementation feasibility Small Area Plans Public Engagement 9 Role of the Planning Commission (Comprehensive Plan Task Force ) •Serve as hosts for stakeholder outreach activities •Provide direction on overall workplan, stakeholder engagement program and deliverables •Review and comment on study products at key milestones •Provide local perspective on community values and issues Role of Other Boards and Commissions •Promote and participate in community engagement activities •Serve as liaisons to the CPTF for respective interests •Review and comment on relevant comprehensive plan material •Provide referrals to other people and resources as needed •Stay involved! 10 Schedule and Next Steps Group discussion •Any questions, comments, or reactions? •Is there anything here that surprises you? •What are you most excited about? •How have you used (or not) the current 2008 Comp Plan? •What can we do, with you, to make this comp plan update more useful to you and the Edina community? -Page 1- Edina Boards and Commissions – Areas of Overlap Worksheet The intent is to have meeting participants work through this matrix as a group exercise. Participants will be asked to fill in boxes with specific examples of activities/projects/initiates where the roles and responsibilities of commissions overlap. Participants choose the row heading for their group and think about overlap with the groups identified in each column heading. Planning Transportation Parks & Recreation Human Rights & Relations Heritage Preservation Planning Example: Application for a mixed-use multifamily housing building with retail on the first floor, along a minor arterial roadway. Transportation Example: Reconstruction of a minor arterial roadway with new pedestrian and bike facilities. Parks & Recreation Human Rights & Relations Heritage Preservation Energy & Environment Community Health Arts and Culture Race and Equity Neighboring Communities E Edina Comprehensive Plan Boards and Commissions Overlap Worksheet – revised 4/20/17 -Page 2- Edina Boards and Commissions – Areas of Overlap Worksheet (continued) Energy & Environment Community Health Arts and Culture Race and Equity Neighboring Communities Planning Transportation Parks & Recreation Human Rights & Relations Heritage Preservation Energy & Environment Community Health Arts and Culture Race and Equity Neighboring Communities Date: May 11, 2017 Agenda Item #: VIII.A. To:Energy and Environment Commission Item Type: From: Item Activity: Subject:Attendance report and roster CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Current roster and attendance participation rates. ATTACHMENTS: Description EEC Attendance J F M A M J J A S O N D # of Mtgs. Attendance % Meetings/Work Sessions 1 1 1 1 4 NAME Burmeister, Jeff 1 1 1 1 4 100% Glahn, William 1 1 1 1 4 100% Hoffman, Howard 1 1 2 100% Horan, Michelle 1 1 1 1 4 100% Jackson, Carolyn 1 1 1 3 75% Kostuch, Keith 1 1 1 1 4 100% Manser, Richard 1 1 1 1 4 100% Satterlee, Lauren 1 1 1 1 4 100% Seeley, Melissa 1 1 1 3 75% Shanmugavel, Ramesh 1 1 2 100% Waddick, Louise 1 1 1 1 4 100% Students: Kim, Joanna 1 1 1 3 75% Madhok, Gauri 1 1 1 3 75% Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. Key: ** Black shaded box means new Commissioner(s) ** Grey shaded box means Commissioner was absent from regular meeting ENERGY & ENVIRONMENT COMMISSION J F M A M J J A S O N D Work Session Work Session # of Mtgs.Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 1 12 NAME TERM 3/15/2016 (Enter Date) Burmeister, Jeff 3/1/2019 1 1 1 1 1 1 1 1 1 9 90% Glahn, William 3/1/2017 1 1 1 1 1 1 1 1 1 1 1 11 92% Horan, Michelle 3/1/2017 1 1 1 1 1 1 1 1 1 9 90% Jackson, Carolyn 3/1/2019 1 1 1 1 1 1 1 1 1 1 10 100% Kostuch, Keith 3/1/2016 1 1 1 1 1 1 1 1 1 1 10 83% Manser, Richard 3/1/2018 1 1 1 1 1 1 1 1 1 1 10 83% Satterlee, Lauren 3/1/2018 1 1 1 1 1 1 1 1 1 1 1 11 92% Seeley, Melissa 3/1/2018 1 1 1 1 1 1 1 1 1 1 1 1 12 100% Waddick, Louise 3/1/2017 1 1 1 1 1 1 1 1 1 1 10 83% Zarrin, Sarah 3/1/2018 1 1 1 1 1 1 1 1 1 1 1 1 12 100% Students: Kim, Joanna 9/1/2017 1 1 1 1 4 100% Madhok, Gauri 9/1/2017 1 1 1 1 4 100% Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. ENERGY & ENVIRONMENT COMMISSION J F M A M J J A S O N D Work Session Work Session # of Mtgs. Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 1 12 NAME TERM 4/7/2015 (Enter Date) Glahn, William 3/1/2017 1 1 1 1 1 1 1 1 1 1 1 11 92% Gubrud, Bob 3/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Howard, John 3/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Kostuch, Keith 3/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Manser, Richard 3/1/2018 1 1 1 1 1 1 1 1 8 80% Satterlee, Lauren 3/1/2018 1 1 1 1 1 1 1 1 1 9 90% Seeley, Melissa 3/1/2018 1 1 1 1 1 1 1 1 1 9 90% Sierks, Bill 3/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Thompson, Paul 3/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Waddick, Louise 3/1/2017 1 1 1 1 1 1 1 1 1 1 10 83% Zarrin, Sarah 3/1/2018 1 1 1 1 1 1 1 1 1 1 10 83% Heer, John 3/1/2015 1 1 2 100% Latham, Dianne Plunkett 3/1/2015 1 1 2 100% Reinke, Emily 9/1/2016 1 1 1 3 100% Stefanik, Sarah 9/1/2016 1 1 1 3 100% Anderson, Reilly 9/1/2015 1 1 1 1 1 1 6 50% Padmanabhan, Sunaya 9/1/2015 1 1 1 1 4 33% Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. ENERGY & ENVIRONMENT COMMISSION *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. NAME TERM J F M A M J J A S O N D Work Session Work Session # of Mtgs. Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 1 1 13 6/3/2014 (Enter Date) Glahn, William 2/1/2017 1 1 1 1 1 1 1 1 1 1 10 91% Gubrud, Bob 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 85% Heer, John 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Howard, John 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 85% Kostuch, Keith 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 85% Latham, Dianne Plunkett 2/1/2015 1 1 1 1 1 1 1 1 1 1 10 77% Rudnicki, Tim 2/1/2015 1 1 1 1 1 1 1 1 1 9 69% Sierks, Bill 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 1 1 13 100% Thompson, Paul 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Waddick, Louise 2/1/2017 1 1 1 1 1 1 1 1 1 1 10 91% Zarrin, Sarah 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Bale, Sarah 9/1/2014 1 1 1 1 1 1 6 46%inactive Sokol, Elana 9/1/2014 1 1 1 1 1 1 1 1 8 62%inactive Anderson, Reilly 9/1/2015 1 1 1 1 4 100% Padmanabhan, Sunaya 9/1/2015 1 1 1 1 4 100% Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. ENERGY & ENVIRONMENT COMMISSION NAME TERM J F M A M J J A S O N D Work Session Work Session # of Mtgs. Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 1 12 6/18/2013 (enter date) Bale, Sarah student 1 1 1 3 75% Gubrud, Bob 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Heer, John 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 12 100% Howard, John 2/1/2016 1 1 1 1 1 1 1 1 1 1 10 100% Kostuch, Keith 2/1/2016 1 1 1 1 1 1 1 1 1 1 10 83% Latham, Dianne Plunkett 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 11 92% Risser, Julie 2/1/2015 1 1 1 1 1 1 1 7 58% Rudnicki, Tim 2/1/2015 1 1 1 1 1 1 1 1 1 1 10 83% Sierks, Bill 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Sokol, Elana student 1 1 1 1 1 1 1 1 1 1 10 83% Thompson, Paul 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 92% Zarrin, Sarah 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 12 100% Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: ENERGY & ENVIRONMENT COMMISSION NAME TERM J F M A M J J A S O N D Work Session Work Session # of Mtgs. Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 1 1 13 2/21/2012 (enter date) Brandt, Andrew student 1 1 1 3 75% Gubrud, Bob 2/1/2013 1 1 1 1 1 1 1 1 1 1 1 11 85% Heer, John 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 12 100% Kostuch, Keith 2/1/2013 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Latham, Dianne Plunkett 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 1 13 100% Risser, Julie 2/1/2015 1 1 1 1 1 1 1 1 1 1 10 77% Rudnicki, Tim 2/1/2015 1 1 1 1 1 1 1 1 1 1 10 83% Sierks, Bill 2/1/2013 1 1 1 1 1 1 1 1 1 1 1 1 1 13 100% Sokol, Elana student 1 1 1 1 4 100% Thompson, Paul 2/1/2013 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Zarrin, Sarah 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 11 85% Vacant Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: ENERGY & ENVIRONMENT COMMISSION Date: May 11, 2017 Agenda Item #: VIII.B. To:Energy and Environment Commission Item Type: From:Sulekha Mohamed, Executive Assistant Item Activity: Subject:Working Group Minutes CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please review working group meeting minutes to gain an understanding of past work and discussion with group groups. INTRODUCTION: ATTACHMENTS: Description 2017.04 Working Group List 2017-04 WQWG 2017-03 EOWG Edina Energy & Environment Commission Working Groups and Subcommittees Draft of 04-14-17 Business Energy Efficiency and Conservation Working Group – 1st Tuesday at 7:00pm - Chair Carolyn Jackson - Commissioner: Michelle Horan, Members: Paul Hussian, Amy Ma, Peter Liska, Mike Woolsey, and Bill Sierks Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025. Residential Energy Efficiency and Conservation Working Group – 4th Thursday at 7:00pm – Co-Chairs Jeff Burmeister and Howard Hoffman- Commissioner: Richard Manser, Members: Bob Gubrud, Clover Graham, Paul Hussian, Gauri Madhok, Mathias Samuel, Jeff Lungren, and Jeremy Voigts Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025. City Operations Energy Efficiency and Conservation Subcommittee – Chair Keith Kostuch Commissioners: Bill Glahn, Ramesh Shanmugavel, and Richard Manser Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025. Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee - Commissioner: Gauri Madhok, Members: Paul Thompson, Bob Gubrud , Clover Graham, Chuck Prentice, Kristopher Wilson, Ramesh Shanmugavel, and Mindy Ahler. Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina Energy and Environment Commission by creating awareness and engaging residents, schools, communities of faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse and recycle, and to preserve and enhance our environment Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley – Commissioners: Lauren Satterlee, Michelle Horan, Joanna Kim, Members: DP Latham – City Staff: Solvei Wilmot Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in Edina. Educate the public about recycling, organics and solid waste reduction. Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley - Student Members: Joanna Kim, Gauri Madhok and open to students attending secondary schools in Edina. Objective: To facilitate, coordinate and share information between the EEC and the School Environmental groups and to work on common energy and environmental objectives as appropriate. To assist in developing environmental leaders of tomorrow. Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Commissioners: Joanna Kim, Members: Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong, Walter Lavesque, Kevin Zickert, Erin Hunker, and Richard Manser Objective: To facilitate communication between citizens and city government and champion efforts to improve water quality within Edina. Minutes, Edina Water Quality Working Group Tuesday, April 11, 2017 Present: LouAnn Waddick, Chair, Members: Erin Hunker, Jon Moon, Randy Holst, Katharine Winston, Walter Levesque Reporting on: • Edina Master Water Steward Coffee Klatch – Jessica Wilson hosted a discussion with Edina Master Water Stewards. Louann, Erin, Jon, Walter, and Randy attended the meeting. Jessica gave a brief presentation, but most the meeting was spent answering questions. Jessica is planning to provide a summary of the discussion points and answers to questions. She is trying to figure out the best ways MWS (and other interested volunteers) can help with the City’s stormwater management programs. Upcoming Events: • Edina League of Women Voters Panel on Water – 4/13 o Erin and Louann will sit on a panel discussing the City’s drinking water and surface water. • Water Action Day at the State Capitol – 4/19 • Environment and Energy Commission is sponsoring a movie series. The first movie is ‘Before the Flood’ on 4/20 at the Edina Senior Center. • Weber Park Eco Fair – 4/23 at Edina Senior Center o Katharine Winston and Richard Strong are volunteering, will bring ‘Clean Water Starts Here’ signs and several brochures for table • Edina Garden Sale – 5/12 and 5/13 at Arneson Acres o Need volunteers to do 2-hour shifts at WQWG table Friday = 10 am – 8 pm Saturday = 10 am – 3 pm o Randy will prepare schedule and send out to the group for people to volunteer o Louann will do the first shift (10-12) on 5/12, and Katharine will do the 4 – 8 shift on 5/12 o There will be a table set up with a lot of literature on stormwater. We will also have a giveaway for the Metro Blooms ‘Resilient Lawns’ workshop that’s taking place in Edina on 5/24. • Louann is planning to attend the Metro Watershed Partners meeting at the MWMO. This will include information on how to schedule a community cleanup. • Metro Blooms Resilient Yards Workshop – 5/24 at Public Works • Edina Open Streets is 9/24/2017 – we will plan to have a table at this event. Discussion on writing articles for City publications. The deadline for the summer ‘About Town’ magazine is April 15. The deadline for the fall publication is July 15. Walter will follow-up with Jessica to see if she is preparing an article related to storm water. Follow-up: Walter contacted Jessica and worked with NMCWD to write an article on summer lawn care that will improve stormwater runoff. The article will be published in the summer issue of ‘About Town’. Discussion on how/if we should promote storm drain stenciling. We have contacted boy scout and girl scout troops, but could start posting information on Next Door or contacting church groups. Louann mentioned that Erica from NMCWD is sending her a 1-page sheet on blue- green algae that we will be able to hand out at events. Katharine asked if we can start coordinating the ‘Adopt a Storm Drain’ program with neighborhood clean-ups. Louann said the City is not rolling out the program until 2018, but we are wondering if we can start promoting or gathering interest from residents now. Louann had a couple of compost starter kits to have at the upcoming events. The City provides small compost containers and a pack of bags for residents to start composting. They are working on increasing compost awareness, and would like residents to ask haulers if they will take organics. Next WQWG meeting May 9 at City Hall. Education & Outreach Work Group (EOWG), Energy & Environment Commission Meeting Minutes - Thursday, March 3 Edina City Hall, Mayor’s Room Attendees: Lauren, Bob, Mindy, Paul, Chuck Carolyn joined at 7:30pm 7:00pm - Check-in, approve agenda, choose note-taker: Mindy 7:23pm - Review and approve minutes from February meeting Paul moved, Bob seconded. Approved unanimously. 7:25pm - Annual Environmental Forum - ● Review 2/9 EEC discussion and guidance (Lauren shared her notes) ○ Talked about format that is more like a trade show. open house – more convenient for people and hopefully attracts attendees other than those already interested in environmental issues. ○ October is Energy Action/ Awareness month ○ Still include some individual presenters – people coming and going rather than sitting for whole program ● Complete strategy worksheet/activity (attached, Section C) to identify which strategies we should use to: 1) get people there and 2) help encourage attendees to take one of the 8 actions towards reaching the PiE goals ○ High Barrier/ High Benefit = Commitment/ Convenience ■ Passport- way to commit to taking actions - visit tables and commit to taking certain actions in order to enter drawing. ■ Convenience - Saturday, flexible schedule to come and go as you like; Computer set up so sign up on spot. ○ High Barrier/ Low Benefit = Incentives/ Competitions-- ■ Possible Theme: Come see the Future, Save money. ■ Incentives: Focus on getting Sponsors, then big ticket drawing items as incentives ■ Ask Tara - can Xcel give us info average estimate on how much cost savings is of each behavior? ■ Competition: Compare your energy use to your neighbors ■ Parent incentive- childcare and kids activities around climate education ○ Also consider October and what people will be thinking about at that time of year – leading into winter, not getting outside ○ Public Works as a possible venue – should have community solar installed by then and have many options outside to view raingardens and low maintenance lawns ○ Electric vehicles- myth buster experience ○ Possible theme: “Come see the future – come be the future.” What you can do to get there and save money in the process. ○ Passport might be a way to also show their commitment to taking action – possible to create an app on their cell phone. HS Students able to create an app? ○ Workshops on how to choose a new energy efficient furnace or AC. What is the energy savings and advantage to me? ■ Could Xcel provide us with the cost savings figures? Ask Tara if she knows how to find this information ■ How does someone find out how they compare to their neighbors or other houses of equivalent size? ○ Stage/speaker idea – learn from your neighbors – share one thing they learned about energy savings – could be a video running on a loop or live people. Could also do a big piece of paper on the wall for people to add to on the spot. Who are you going to share this with? Be a community energy saving leader ○ Pedal Bike to power different types of light bulbs. How would we find who has one? ● Think about chain of actions that we want – starting before the event, coming and participating in the event, follow-up after the event ○ Film Series can be one of these touch points ○ 4th of July parade message ○ Have a pre-registration to send messages of what to bring to the event ○ Get the word out through the schools ○ Entertainment? Give away incentives ○ Energy star fridge ○ Coupons for local businesses ○ Portable solar panel ○ iPad preloaded with energy saving apps ○ free smart power strip to first 100 attendees ○ LED light bulbs – Xcel has a special brand ○ Kit for neighborhood energy party Followup? ○ Send a postcard to yourself – mailed to you in 2 weeks to remind you of your commitment ○ Electronic registration to send an email Who to invite for tabling? ○ Xcel ○ CEE ○ Restaurant in Edina doing something on energy efficiency ○ Home Depot or Menards or Jerry’s Hardware ○ Dairy Queen – headquarters across the street from Public Works ○ Electric Car Owners Association ○ Water usage booth – sprinkler sensors, length of grass impacts water consumption ● Determine further guidance needed or follow-up questions for EEC ○ Need further EEC guidance on theme/ marketing angle 8:35pm - Film Series - ● Discuss: August screening place/venue, poster plans, sponsor payments/marketing. ○ Add description of film to the flyer ○ Poster needs a website link ○ Do 8.5 x 11 of poster for some locations ○ Popcorn – can we rent a popcorn machine? Paul will check on cost and logistics ○ What for beverages? ○ Table for sponsors ● Tara provided feedback this week on August options and a draft thank you + payment/marketing form: ○ Centennial Lakes not willing to change. Keep at the Senior Center on our planned night – group consensus on this option. ○ Tara is gathering tabling resources ○ Handout that relates to our goals to reduce emissions in Edina and talks about impacts in Edina ● Sponsorships ○ Thank you letters to sponsors, invoice for payments, form needed back to tell us how they’re willing to promote ○ Group signed thank-you letters and each took a few to mail with a pre-stamped envelope for sponsors to return their forms and payments to Tara. 8:45pm - Update on student work and SELC activities ● It was great to see the front page SunCurrent article on the students' report to City Council at their February meeting! ● Carolyn – Let the kids know they did a great job. Respectful, factual, personal. ● Two Edina students met with Gov. Dayton yesterday with Climate Generation 9:05pm - Meeting adjourned Date: May 11, 2017 Agenda Item #: XI.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:2017 Summary and Schedule Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description 2017 EEC Meetings and Roster List Meetings and Events Day Date Event Time Location Thurs Jan 12 Regular Meeting 7:00 pm Community Room Thurs Feb 9 Regular Meeting 7:00 pm Community Room Thurs Mar 9 Regular Meeting 7:00 pm Community Room Mon April 3 Volunteer Recognition 5:00 pm Braemar Golf Course Thurs April 13 Regular Meeting 7:00 pm Community Room Tues April 25 BC Member Annual Reception 5:00 pm Braemar Golf Course Wed May 3 Commission Comp Plan 101 7:00 pm Public Works Thurs May 11 Regular Meeting 7:00 pm Community Room Thurs June 8 Regular Meeting 7:00 pm Community Room Thurs July 13 Regular Meeting 7:00 pm Community Room Tues July 18 Work Session w/ City Council 6:00 pm Community Room Thurs August 10 Regular Meeting 7:00 pm Community Room Thurs Sept 14 Regular Meeting 7:00 pm Community Room Thurs Oct 12 Regular Meeting 7:00 pm Community Room Thurs Nov 9 Regular Meeting 7:00 pm Community Room Thurs Dec 14 Regular Meeting 7:00 pm Community Room Attendance at Regular Meetings and Rescheduled Regular Meetings are counted towards attendance policy. Chair and Vice Chair specific meetings Wed March 29 Chair and Vice Chair Annual Meeting 6:30pm Community Room Tues Oct 3 Chair Only - 2018 Work Plan Review w/ Council 5:30 pm Community Room Roster Name Email Burmeister, Jeff jeff@burmeister.com Glahn, Bill billglahn@aol.com Hoffman, Howard Howard.hoffman@gmail.com Horan, Michelle mhoran00@gmail.com Jackson, Carolyn (Vice Chair) bjandcj@aol.com Kim, Joanna jkimpearls@gmail.com Kostuch, Keith kostuch.eec@gmail.com Madhok, Gauri gaurim18720@isd273.org Manser, Richard (Chair) richardmanser@icloud.com Satterlee, Lauren lauren.mpls.mn@gmail.com Seeley, Melissa msee10@me.com Shanmugavel, Ramesh sidharthshrey@gmail.com Waddick, Louann lawaddick@gmail.com Brown, Tara (Liaison) tbrown@edinamn.gov Mohamed, Sulekha (Executive Assistant) smohamed@edinamn.gov