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HomeMy WebLinkAbout2017-09-14_07_00_PM-EEC_MembersAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall, Community Room Thursday, September 14, 2017 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Meeting Minutes V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2018 Work Plan B.Home Energy Fair C.Initiative 7: Sta, Action Plan for Residential Waste Goals VII.Correspondence And Petitions A.Attendance Report and Roster B.Working Group Minutes VIII.Chair And Member Comments IX.Sta, Comments A.Quarterly Electricity Action Plan Update B.Sta, Report: Initiative 1 & 2 X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli6cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: September 14, 2017 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Sulekha Mohamed, Executive Assistant Item Activity: Subject:Meeting Minutes Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Regular June 08, 2017 Meeting Minutes. INTRODUCTION: ATTACHMENTS: Description 20170713 Regular Minutes Draft Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Energy and Environment Commission Edina City Hall Community Room Thursday, July 13, 2017, 7:00 PM I. Call To Order Chair Manser called the meeting to order at 6:55p.m. II. Roll Call Answering Roll Call were Burmeister, Hoffman, Horan, Jackson, Kostuch, Madhok, Manser, Satterlee, Seeley, Shanmugavel, and Waddick Late: Glahn Absent: Kim Staff Present: Liaison Brown, Sulekha Mohamed III. Approval Of Meeting Agenda Motion made by Member Jackson to approve the Meeting Agenda. Motion seconded by Member Waddick. Motion carried. IV. Approval Of Meeting Minutes A. Commissioner Satterlee wanted to amend the minutes to the following under “Correspondence And Petitions” following “Education & Outreach Working Group” to state: • Education & Outreach Working Group i. The Energy & Environment Commission will be part of the Fourth of July parade this year, organized by the Education & Outreach Working Group. The group will have banners, the City's Nissan Leaf electric vehicle, CEE's Home Energy Squad van, as well as will be handing out pinwheels with Windsource information and plants during the parade. Motion made by Member Jackson to approve the June 08, 2017 Meeting Minutes with edits. Motion seconded by Member Kostuch. Motion carried. V. Special Recognitions And Presentations A. Hosting Energy Fairs, Emma Struss • Guest Speaker, Emma Struss, as the Community Energy Coordinator at Center for Energy and Environment (CEE). Ms. Struss facilitates Minnesota communities through participation in Xcel Energy Partners in Energy service. Draft Minutes☒ Approved Minutes☐ Approved Date: • Ms. Struss helped organize and execute 2013 Bloomington Sustainability Fair. • A few helpful strategies that Ms. Struss shared with Commissioners were: a. Bloomington Sustainability Fair was held conjunction with another event to attract more residents. b. Working with Youth as a funnel to get people to the Fair. c. Fairs can give you face to face contact you need to connect with residents, but it’s important to follow up with a phone call or email a week after the event. Member Glahn arrived to the meeting at 7:18pm. VI. Community Comment A. None. VII. Reports/ Recommendation A. Prep for Council Working Session • The Progress Report for the 2017, Energy & Environment Commission Work Plan will be submitted to the July 18th, 2017, Council Work Session. EEC will be sharing a progress update on their Work Plan at the Council Work Session meeting. Member Madhok excused herself from the meeting at 7:45pm. B. 2018 Work Plan • Commissioners reviewed and discussed the draft of 2018 Work Plan. • Commissioners will discuss and then approve a final 2018 Work Plan proposal at the September 14, 2017, Energy & Environment Commission meeting. C. Initiative 6: Comprehensive Plan • Commissioners reviewed ideas of how Sustainability applies to Comprehensive Plan chapters beyond the Energy & Environment Chapter. VIII. Correspondence And Petitions A. Working Group Minutes • Water Quality Working Group a. Commissioner Waddick updated Commissioners that the Water Quality Working Group is currently working on how they can connect with people about storm drains at Night to Unite Event on August 1st. • City Operations Energy Efficiency & Conservation Subcommittee a. Commissioner Kostuch encouraged Commissioners if they haven’t done so already to look at the EEC Facilities Subcommittee Update that is attached to the City Operations Energy Efficiency & Conservation Subcommittee Minutes. • Education & Outreach Working Group Draft Minutes☒ Approved Minutes☐ Approved Date: a. Thank you for those who participated and helped with the 4th of July parade! b. Reminder the Energy & Environment Commission film series, “The Lorax,” is scheduled for August 17th at 7:00pm, located at Edina Senior Center. B. Correspondence • Commissioners and Liaison Brown reviewed the current correspondences. IX. Chair And Member Comments A. Arden Park a. Chair Manser updated the Commissioners with the Arden Park would be the latest in a series of improvements along Minnehaha Creek working to restore the creek from Minnetonka to Minneapolis. b. For more information visit http://edinamn.gov/index.php?section=ardenparkconceptplan X. Staff Comments A. Liaison Brown shared with Commissioners that there are a few key facilities such as the Braemar Ice Arena that could use more energy efficiency updates. The City of Edina has sent out an RFP for a recommission study at Braemar Ice Arena. • A recommission study looks at the systems in place and a mechanical engineer would make recommendations on recalibration and a few small investments such as a new pump to run it more efficiently. B. Council members have looked at integrating the work plan budget with sustainability. It is important to note that Sustainability is not a theme but a thread. For example, one of the work plan themes will look at facilities and sustainability. C. Liaison Brown will add “The Study and Report on Plastic Bags,” and “To Go Food Packaging Ordinance,” to the Energy & Environment Commission’s September agenda. XI. Adjournment Motion made by Member Glahn to adjourn the July 13, 2017 meeting at 9:25 p.m. Motion seconded by Member Kostuch. Motion carried. Respectfully submitted, Sulekha Mohamed Executive Assistant Date: September 14, 2017 Agenda Item #: VI.A. To:Energy and Environment Commission Item Type: Other From:Richard Manser, EEC Chair Item Activity: Subject:2018 Work Plan Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Review, discuss, and approve 2018 Work Plan ATTACHMENTS: Description Proposed 2018 EEC Work Plan Commission Work Plan Instructions Updated 2017.05.24 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. List initiatives in order of priority Definitions New Initiative – not on previous work plan and has completion date Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date Parking Lot – initiatives considered by not proposed as part of the work plan. Not approved by Council EVENT Initiatives – if it is an annual event list the initiative as ongoing. It if is a new event list the items as a new initiative. Dates Return proposed work plan to MJ by September 20, 2017 The Annual work plan meeting with Council is October 3, 2017 – Chairs present Finalize work plans works session with Council is November 8, 2017 – Liaisons present Work Plans should be approved by Council by December 5, 2017 Ch a r g e 1 Study and Report - Commission is asked to study a specific issue or event and report its findings to City Council. - Advisory Communication required / staff report optional. - No vote is taken by the Board or Commission. - No official Commission recommendation is provided to the City Council. Ch a r g e 2 Review and Comment - Commission is asked to review a specific policy issue and to seek comments from each individual member of the group to pass on to City Council for further consideration. - Member comments will be included in the Staff Report (optional Advisory Communication can be included with the staff report). - No vote is taken by the Commission. - No official Commission recommendation is provided to City Council. Ch a r g e 3 Review and Recommend - Commission is asked to review a specific policy issue and to issue a recommendation on the issue to the City Council. - Individual member comments are not included in the Staff Report (optional, BC can include an Advisory Communication with the staff report). - A majority vote is necessary for a recommendation to be formally submitted to City Council. Ch a r g e 4 Review and Decide - Commission is asked to study, review, and decide on an issue. - The group’s decision will be the City’s official position on the matter unless the issue is formally considered and reversed by a majority vote of City Council. Commission: Energy and Environment Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Assist as requested with the development of the City’s new Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Review the summary of PiE partnership for the first 18 months and make recommendations towards creating a comprehensive climate action plan. This includes residential, business and City Facilities components. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Review and Comment on City staff Green Transportation study and recommendations. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Support City staff efforts to embed sustainability, resilience, and environmental requirements into City’s capital budget plans. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ Provide strategic direction for community outreach and education to increase community awareness and actions regarding environment / sustainability / resiliency. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Continue to provide support on waste reduction strategies such as Styrofoam food packaging ban, plastic bags, and organics recycling. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Review and comment on adoption and implementation of water quality and quantity issues associated with groundwater conservation policy. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) 1. Review and comment on environmental action plan 2. Review and report on solid waste collection policies in neighboring communities 3. Anticipate and identify emerging topics of interest that should be addressed by EEC 4. Review and comment on city staff annual report on green procurement as specified on green step city’s resolutions. Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Date: September 14, 2017 Agenda Item #: VI.B. To:Energy and Environment Commission Item Type: From:Lauren Satterlee, EEC Commissioner Item Activity: Subject:Home Energy Fair CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Review final questions and needs before the October 7th event. This is the last EEC monthly meeting before the event. ATTACHMENTS: Description Volunteer Sign-up Home Energy Fair Exhibitor List Volunteer Sign-up, Edina Home Energy Fair-- October 7 & prior- The Edina Home Energy Fair is serving as the largest event hosted annually by the EEC, and the single greatest opportunity for the EEC to meet its Electricity Action Goals for the year and move the needle on the city's goal to reduce greenhouse gas emissions 30% by 2025. All EEC Commissioners should sign up for at least one volunteer role for the Home Energy Fair on October 7, and ideally one additional role prior to Oct. 7th (see page 2). The Education & Outreach Work Group is doing the heavy lifting to plan for the event (coordinating marketing, exhibitors, sponsors, etc), and needs the full EEC to be present to make this event a success and in order to make the necessary impact toward the EEC's goals. Please fill in the row where you enter your name. Please sign up for at least 1 two-hour slot for October 7th, and 1 prior if possible. Roles (See role description to right)Timeframe Name of EEC Member Will you personally invite 5 people to the Fair and hand-deliver the event information?Brief description of role Day-of greeter for Exhibitors 7:30-9:00am Kristopher Wilson Set Up Team Member, Host/ HES Advocate Member #1 8:00-10:00am Keith Kostuch Help set up venue space (e.g. registration tables, signs, assist exhibitors - not tables); after 9am, Greet attendees, provide/ explain event information, bring them to HES table Set Up Team Member, Host/ HES Advocate Member #2 8:00-10:00am Carolyn Jackson (+present for full event)" EEC Table Lead #1 9:00 - 11:00am Melissa Seeley Be present at EEC table, answer questions about Commission's work and goals for this event/ year, including Electricity Action Goals. Primary goal: get people's contact info to follow up! EEC Table Lead #2 9:00 - 11:00am Louann Waddick Katherine Winston " EEC Table Lead #3 11:00am - 1:00pm " EEC Table Lead #4 11:00am - 1:00pm " Host/ HES Advocate Member #1 10:00am - 12:00pm Greet attendees, provide/ explain event information, bring them to HES table Host/ HES Advocate Member #2 10:00am - 12:00pm " Host/ HES Advocate Member #3, and Clean Up Team 12:00 - 2:00pm Greet attendees, provide/ explain event information, bring them to HES table; after 1:00pm, help pack up/ clean up space Host/ HES Advocate Member #4, and Clean Up Team 12:00 - 2:00pm " Volunteer Sign-up, Edina Home Energy Fair-- October 7 & prior- The Edina Home Energy Fair is serving as the largest event hosted annually by the EEC, and the single greatest opportunity for the EEC to meet its Electricity Action Goals for the year and move the needle on the city's goal to reduce greenhouse gas emissions 30% by 2025. All EEC Commissioners should sign up for at least one volunteer role for the Home Energy Fair on October 7, and ideally one additional role prior to Oct. 7th (see page 2). The Education & Outreach Work Group is doing the heavy lifting to plan for the event (coordinating marketing, exhibitors, sponsors, etc), and needs the full EEC to be present to make this event a success and in order to make the necessary impact toward the EEC's goals. Please fill in the row where you enter your name. Please sign up for at least 1 two-hour slot for October 7th, and 1 prior if possible. Roles (See role description to right)Timeframe Name of EEC Member Will you personally invite 5 people to the Fair and hand-deliver the event information?Brief description of role Refreshments Table #1 9:00 -11:00am Refreshments Table #1 11:00-1:00pm Please also sign up for the following volunteer opportunities before October 7 - see next page: Table at Open Streets - Sunday, Sept. 24 Sunday, Sept. 24, 12:00am - 2:30pm Carolyn Jackson Table about Energy Action Plan at Open Streets at 50th & France, encourage people to attend Home Energy Fair - https://edinamn.gov/index.php? section=openstreets Table at Open Streets - Sunday, Sept. 24 Sunday, Sept. 24, 12:00am - 2:30pm " Table at Open Streets - Sunday, Sept. 24 Sunday, Sept. 24, 2:30 - 5:30pm Jeff Lundgren " Table at Open Streets - Sunday, Sept. 24 Sunday, Sept. 24, 2:30 - 5:30pm " Table at last Edina Farmers Market - Thurs, Sept. 28, Centennial Lakes Park Thurs, Sept. 28, 3:00 - 5:00pm Ramesh?Table about Edina Farmers Market at Centennial Lakes, encourage people to attend Home Energy Fair - http: //edinamn.gov/index.php? section=eventcentenniallakesfarmersmarket Table at last Edina Farmers Market - Thurs, Sept. 28, Centennial Lakes Park Thurs, Sept. 28, 3:00 - 5:00pm Jeff Lundgren " Table at last Edina Farmers Market - Thurs, Sept. 28, Centennial Lakes Park Thurs, Sept. 28, 5:00 - 7:00pm Ramesh?" Table at last Edina Farmers Market - Thurs, Sept. 28, Centennial Lakes Park Thurs, Sept. 28, 5:00 - 7:00pm Paul Thompson " On Call 1-2 weeks prior to event to assist in tieing up loose ends Sept 24 - Oct 6 Be on call Sept 24 to Oct 6 to help the Education & Outreach WG with last-minute planning tasks Volunteer Sign-up, Edina Home Energy Fair-- October 7 & prior- The Edina Home Energy Fair is serving as the largest event hosted annually by the EEC, and the single greatest opportunity for the EEC to meet its Electricity Action Goals for the year and move the needle on the city's goal to reduce greenhouse gas emissions 30% by 2025. All EEC Commissioners should sign up for at least one volunteer role for the Home Energy Fair on October 7, and ideally one additional role prior to Oct. 7th (see page 2). The Education & Outreach Work Group is doing the heavy lifting to plan for the event (coordinating marketing, exhibitors, sponsors, etc), and needs the full EEC to be present to make this event a success and in order to make the necessary impact toward the EEC's goals. Please fill in the row where you enter your name. Please sign up for at least 1 two-hour slot for October 7th, and 1 prior if possible. Roles (See role description to right)Timeframe Name of EEC Member Will you personally invite 5 people to the Fair and hand-deliver the event information?Brief description of role On Call 1-2 weeks prior to event to assist in tieing up loose ends Sept 24 - Oct 6 " HOME ENERGY FAIR Category Company name Type of Company / Display Exhibitors - Outside EV Tesla EV dealer, car Nissan and GM EV dealer, car Audi EV dealer, car Exibitors - Tables Golden Valley Heating & Air HVAC CEE/ Home Energy Squad (HES) Environmental NGO, Insulation Moss Envy Eco Products Green Home Doctor Home Insulation Houle Insulation Home Insulation Cooperative Energy Futures Community Solar Gardens Citizens Utility Board UMN Extension Service, turf specialist Environmental NGO- Renewables Sola tube Lighting Window Outfitters Windows Jerry’s Hardware (TBD if exhibiting) Local Business EEC Table - Clover/ students table on preventing idling cars - Residential Energy Home Party hosts - Matthias Residents - Residential WG + EOWG City Financial Sponsors Company name Contribution Audi Minneapolis $500 Golden Valley Heating & Air $250 Frauscha/ Dairy Queen $250 $1,000 Door Prizes - Company name Item(s) In-Kind Donations 3M - Window films Window Film, Duct Tape, Faucet Aerator Rachio 2, 16-zone smart sprinkler controllers Jerry’s Grocery TBC Jerry’s Hardware (TBD if exhibiting) TBC Frauscha/ Dairy Queen Cakes Golden Valley Heating & Air Honeywell Programmable WiFi Thermostat Golden Valley Heating & Air Discounted Furnace Checkout Audi Minneapolis TBC CEE Home Energy Squad Visit Date: September 14, 2017 Agenda Item #: VI.C. To:Energy and Environment Commission Item Type: From:Richard Manser, EEC Chair Item Activity: Subject:Initiative 7: Staff Action Plan for Residential Waste Goals Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Vote on review and recommendation on staff's action plan. INTRODUCTION: EEC's Work Plan Initiative 7 states: Review and make a recommendation regarding staff’s action plan to attain Hennepin County waste reduction goal for residential. Attached you will find the staff work plan as well as a draft recommendation. The recommendation was drafted by Commissioner Seeley and Commissioner Horan. ATTACHMENTS: Description Staff Action Plan for Residential Waste Reduction DRAFT: EEC Review and Recommend for Initiative 7 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Administration Department Phone 952-927-8861 • Fax 952-826-0390 • EdinaMN.gov Date: July 13, 2017 To: Energy & Environment Commission cc: From: Tara Brown, Sustainability Coordinator, and Solvei Wilmot Subject: Staff’s action plan to attain Hennepin County waste reduction goal for residential Staff has put together the below report to ensure Edina can meet our Edina Vision theme where “Edina community is focused and invested in world-class citywide resource management systems, built around the leading principles of environmental sustainability” as well as meet Hennepin County goal to reduce residential solid waste by 75%. Importance of Waste Management Measurement and Goals Waste is an important output of our community to manage because reduction in waste directly affects our reliance on landfills, pollution prevention, reduction in toxicity of waste, conservation of natural resources and energy, improved public health, supporting the economy, and reduction in greenhouse gases that affect climate change. Below is a reminder of the waste hierarchy to best meet our waste reduction goals.1 There are many things happening in the waste management: • MPCA published Metropolitan Solid Waste Management Policy Plan 2016-2036 • County is reviewing its Master Plan • EEC has three of their eight 2017 work plan initiatives tied to waste • Upcoming Comprehensive Plan Edina has strived to meet the state and county’s waste reduction initiatives since 1986 when Edina started a pilot curbside recycling collection program, which turned into a citywide collection program by 1989. They residents’ participation rate for the curbside recycling program has increased from 75% to today’s 91%. In addition, the curbside program started collecting newspapers, cans and glass bottles. Now the program 1 Metropolitan Solid Waste Management Policy Plan 2016-2036 Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 collects Magazines, cardboard, boxboard, newspapers, cans, and plastics. The next material to remove from the waste stream will be organic/food waste materials. Hennepin County is developing its 2018 Solid Waste Management Master Plan to reach the goal of recycling 75% of residential waste by 2030. This will be a guiding document for the city. While the Master Plan has yet to be published, the Hennepin County 2016 Waste Sort Study will be used in developing the Master Plan. The waste study found: • Recycle organic waste: Recycling organic materials, which include food and compostable paper, is the biggest opportunity to reduce our trash. Organics make up about 25 percent of our trash, and not many people are participating in organics recycling programs yet. • Recycle more paper and cardboard: Residents are doing a pretty good job of recycling, but there are still opportunities to improve. The study found we could be recycling more paper and cardboard, and people are still confused about what plastics can be recycled. • Use drop-off options: There are opportunities to improve recycling of materials that are not accepted in curbside recycling programs. Clothing or can be brought to donation centers for reuse , plastic bags and film can be recycled at many curbside collection through charitable organizations cs, mattresses and to recycle electronioff options -grocery and retail stores, and there are drop . scrap metal • Focus on waste prevention: The study found that there’s still a lot of trash in the trash. Several materials in the top 10 list of items in the trash don’t have good reuse or recycling markets. This includes diapers, pet waste, non-recyclable plastic and paper, home improvement waste, and small items (those that are less than half an inch in size). Reducing the amount of waste generated in the first place is the most impactful waste management practice, and there is considerable potential to improve waste prevention. Additionally, the study found there is opportunity to divert materials from the waste stream. The materials for the focus of diversion efforts to make progress toward the state’s weight-based recycling rate goal: 1. Organics, 2. Mixed fiber and cardboard, 3. C&D, and 4. Textiles (in order of impact).2 link Staff Proposed Action Plan Based on our goals and studies like the above, staff is presenting priority projects that will go beyond incremental change and position us to support the community in responsibly managing their waste. In order of importance, the projects we need to manage are: • Curbside Recycling: Contract will need to be renewed or rebid by December 31, 2019. • Organic Recycling: Improve resources to facilitate better residential participation in organic collection. • Waste Management Education: Continue education on waste reduction, recycling and organics. • To-Go Food Packaging: Roll out policy/ordinance to assist in lowering food waste and packaging. • Monitor for New Opportunities: Other waste reduction opportunities and innovations may be the catalyst to meet our waste reduction goals (ex. bio digester, construction and demolition policies or incentives). 2 Hennepin County Waste Sort Study 2016 Page 3 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Proposed Work Plan by Year: * Designates a resource need Recycling Collection Current recycling collection contract is with Republic Services for every other week curbside recycling materials. This contract expires December 31, 2019. This successful contract took additional resources to complete and we anticipate a similar resource need for the RFP, negotiations, and implementation of a new contract. Edina’s current contract was awarded based not only on lowest cost for collection but also environmental impacts of lower transportation emissions by picking up only every other week. Should weekly collection for recycling be considered to improve access to recycling and avoid missed collection opportunities? This and other considerations around capture rate and education will be considered in the next contract. Edina has one of the highest recycling rates in the region. To maintain this positive trajectory post contract process, there will be a focus on services and education. Organics collection Edina’s top sustainability city goals are to reduce our GHG emissions 30% by 2025 and to reduce our waste by recycling 75% of residential solid waste. Organic materials do not have to be waste. Organic matter is the largest residential waste category that can affect both our GHG and waste reduction goals. Currently, one residential waste hauler provides Edina residents with organic materials with yard waste pick up (apx 529 tonnes of organic and yard waste). As mentioned in the 2016 Hennepin County Waste Study Report, organic material (food waste) is the largest component of the waste stream (making up 25% of the trash). Organics is a biological resource that goes to waste in a landfill and emits larger amounts of GHG emissions in a landfill state. However, if commercially composted, organic matter is a renewable resource that can be utilized in a variety of industry sectors. This makes organic collection and recycling a top focus to tackle waste reduction to landfills or waste to energy plants. For these reasons, our governing bodies states: 2017 2018 2019 2020 Recycling RFP * Dependent on Provider Organics Study, Awareness Policy, plan* Implementation * Management * Education Ongoing To-Go Food Packaging Study, Report Policy, plan* Implementation * Monitor for new opportunities Ongoing Page 4 City of Edina • 4801 W. 50th St. • Edina, MN 55424 • “By 2020, each county should require that all licensed haulers offer curbside organics collection. By 2022, Edina3 should provide an organized residential organics collection program” (MPCA’s Metropolitan Solid Waste Mater Plan 2016-2036 states). • Hennepin County is also considering the above goal along with tying funds that they give to cities to organic recycling initiatives. The County’s SCORE funds will continue to shift allocation of funding from recycling to organics: “By 2019, 40% of the funds will be allocated towards organics recycling and 50% by 2020.4” Other municipalities, counties and states are seeing the value in separating organics at a larger scale including our Minneapolis, St. Louis Park, and our city comparable of Highland Park, Manhattan Beach and Menlo Park have all implemented some form of organics recycling to recapture this resource, reduce waste and reduce GHG emissions. Therefore, staff recommend tackling organics as a top priority for waste management. The barriers to rollout organics involve compost facilities, MPCA facility processing regulations, and the lack of interest to add additional refuse vehicles on Edina’s roads. A more detailed report on barriers and possible routes to increase residential organics recycling can be produced with current staff resources. Though, additional resources are needed to rollout and manage any new organics policy or program. Resource need depends on policy chosen. Education Education empowers residents and business owners to make informed decisions that can positively impact the community. Waste management education is a current service the Recycling Coordinator provides in partnership with the Communication team. Education will continue to be a priority with current staff resources. As we look to the future, key topics to improve waste reduction and proper disposal will include: • Drop-off options and sites for household problem waste, recycling and hazardous waste • Food waste – utilizing US Ad Council on Reducing Food Waste and Hennepin County resources to help residents how they can save money • Recycling paper and cardboard To-Go Food Packaging To reduce the amount of waste going into landfills, it is recommended to first support the organics recycling infrastructure for residents where to-go food packaging is disposed. Then, re-look at the impact of a To-Go Food Packaging policy in reducing food and packaging waste. Current resources can review policy and make recommendations. Additional resources are needed to rollout and manage new policy. Resource need depends on policy chosen. Monitor for New Opportunities 3 Statute states ‘cities of the first and second class (as defined in Minn. Stat. 410.01)’ which Edina is included. 4 The calculation of these funds is based on the number of households with curbside organics. Page 5 City of Edina • 4801 W. 50th St. • Edina, MN 55424 As new State and County research and development (ex. bio digester, construction and demolition policies or incentives) comes out, Edina will monitor for opportunities to capitalize on new waste reduction and management programs to meet the County residential waste reduction goals. Draft Recommendation September 14, 2017 As Edina looks to the future we should envision a comprehensive plan that not only tackles existing waste, but opens future possibilities in regards to new and innovative ways to reduce and manage waste. Edina should look to institute city-wide curbside organics collection sooner than the 2022 date set forth by the MPCA Solid Waste Master Plan. With the recycling contract up for bid in December 2019, staff time would be best spent drafting an RFP for organics collection by the end of 2018. If the city decides to institute city-wide, single-hauler organics collection, it would make sense to address the issue of organized hauling. Given the perspective of GHG reduction and a new system for managing waste with a single hauler for both organics and recycling, the timing may be right for organized trash hauling in the city. While the current infrastructures address our needs for managing waste, let us keep all options open and on the table. Technology and innovation will potentially change the way we currently handle waste and we want to keep ourselves open to all possibilities. Date: September 14, 2017 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Other From:Sulekha Mohamed, Executive Assistant Item Activity: Subject:Attendance Report and Roster Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: ATTACHMENTS: Description EEC Attendance 2017 EEC Meeting and Roster List J F M A M J J A S O N D # of Mtgs.Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 8 NAME Burmeister, Jeff 1 1 1 1 1 1 1 7 88% Glahn, William 1 1 1 1 1 1 1 1 8 100% Hoffman, Howard 1 1 1 1 1 5 83% Horan, Michelle 1 1 1 1 1 1 1 1 8 100% Jackson, Carolyn 1 1 1 1 1 1 1 7 88% Kostuch, Keith 1 1 1 1 1 1 1 7 88% Manser, Richard 1 1 1 1 1 1 1 1 8 100% Satterlee, Lauren 1 1 1 1 1 1 1 1 8 100% Seeley, Melissa 1 1 1 1 1 1 6 75% Shanmugavel, Ramesh 1 1 1 1 1 5 83% Waddick, Louise 1 1 1 1 1 1 1 1 8 100% Students: Fernands, Madeline Kim, Joanna 1 1 1 1 4 50% Madhok, Gauri 1 1 1 1 1 5 63% Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS:Counted as Meeting Held (ON MEETINGS' LINE)Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting*Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line.There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously-scheduled meeting is considered to have been cancelled and replaced with a special meeting. Key: ** Black shaded box means new Commissioner(s) ** Grey shaded box means Commissioner was absent from regular meeting ENERGY & ENVIRONMENT COMMISSION Meetings and Events Day Date Event Time Location Thurs Jan 12 Regular Meeting 7:00 pm Community Room Thurs Feb 9 Regular Meeting 7:00 pm Community Room Thurs Mar 9 Regular Meeting 7:00 pm Community Room Mon April 3 Volunteer Recognition 5:00 pm Braemar Golf Course Thurs April 13 Regular Meeting 7:00 pm Community Room Tues April 25 BC Member Annual Reception 5:00 pm Braemar Golf Course Wed May 3 Commission Comp Plan 101 7:00 pm Public Works Thurs May 11 Regular Meeting 7:00 pm Community Room Thurs June 8 Regular Meeting 7:00 pm Community Room Thurs July 13 Regular Meeting 7:00 pm Community Room Tues July 18 Work Session w/ City Council 6:00 pm Community Room Thurs August 10 CANCELLED - Regular Meeting 7:00 pm Community Room Thurs Sept 14 Regular Meeting 7:00 pm Community Room Thurs Oct 12 Regular Meeting 7:00 pm Community Room Thurs Nov 9 Regular Meeting 7:00 pm Community Room Thurs Dec 14 Regular Meeting 7:00 pm Community Room Attendance at Regular Meetings and Rescheduled Regular Meetings are counted towards attendance policy. Chair and Vice Chair specific meetings Wed March 29 Chair and Vice Chair Annual Meeting 6:30pm Community Room Tues Oct 3 Chair Only - 2018 Work Plan Review w/ Council 5:30 pm Community Room Roster Name Email Burmeister, Jeff jeff@burmeister.com Glahn, Bill billglahn@aol.com Fernands, Maddy maddyfernands@gmail.com Hoffman, Howard howard.hoffman@gmail.com Horan, Michelle mhoran00@gmail.com Jackson, Carolyn (Vice Chair) bjandcj@aol.com Kostuch, Keith kostuch.eec@gmail.com Madhok, Gauri gaurim18720@isd273.org Manser, Richard (Chair) richardmanser@icloud.com Satterlee, Lauren lauren.mpls.mn@gmail.com Seeley, Melissa msee10@me.com Shanmugavel, Ramesh sidharthshrey@gmail.com Waddick, Louann lawaddick@gmail.com Brown, Tara (Liaison) tbrown@edinamn.gov Mohamed, Sulekha (Executive Assistant) smohamed@edinamn.gov Date: September 14, 2017 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: Minutes From:Sulekha Mohamed, Executive Assistant Item Activity: Subject:Working Group Minutes Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: ATTACHMENTS: Description 2017-04 Working Group List 2017.06.01 EOWG Minutes 2017.07.06 EOWG Minutes 2017.08.01 BEEC Minutes 2017.06.06. BEEC Minutes 2017.08.08 WQWG Minutes Edina Energy & Environment Commission Working Groups and Subcommittees Draft of 04-14-17 Business Energy Efficiency and Conservation Working Group – 1st Tuesday at 7:00pm - Chair Carolyn Jackson - Commissioner: Michelle Horan, Members: Paul Hussian, Amy Ma, Peter Liska, Mike Woolsey, and Bill Sierks Objective: Business energy efficiency and conservation, 30% GHG emission reduction by 2025. Residential Energy Efficiency and Conservation Working Group – 4th Thursday at 7:00pm – Co-Chairs Jeff Burmeister and Howard Hoffman- Commissioner: Richard Manser, Members: Bob Gubrud, Clover Graham, Paul Hussian, Gauri Madhok, Mathias Samuel, Jeff Lungren, and Jeremy Voigts Objective: Residential energy efficiency and conservation, 30% GHG emission reduction by 2025. City Operations Energy Efficiency and Conservation Subcommittee – Chair Keith Kostuch Commissioners: Bill Glahn, Ramesh Shanmugavel, and Richard Manser Objective: City Operations energy efficiency and conservation, 30% GHG emission reduction by 2025. Education Outreach Working Group (EOWG) – 1st Thursday at 7:00 pm – Chair Lauren Satterlee - Commissioner: Gauri Madhok, Members: Paul Thompson, Bob Gubrud , Clover Graham, Chuck Prentice, Kristopher Wilson, Ramesh Shanmugavel, and Mindy Ahler. Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina Energy and Environment Commission by creating awareness and engaging residents, schools, communities of faith, business' and community organizations to take action to conserve and increase energy efficiency, to reuse and recycle, and to preserve and enhance our environment Recycling Solid Waste and Organics Working Group(RSWO) – 1st Wednesday at 7:00 pm - Chair Melissa Seeley – Commissioners: Lauren Satterlee, Michelle Horan, Joanna Kim, Members: DP Latham – City Staff: Solvei Wilmot Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in Edina. Educate the public about recycling, organics and solid waste reduction. Student Environmental Leadership Council (Subcommittee) – Chair Melissa Seeley - Student Members: Joanna Kim, Gauri Madhok and open to students attending secondary schools in Edina. Objective: To facilitate, coordinate and share information between the EEC and the School Environmental groups and to work on common energy and environmental objectives as appropriate. To assist in developing environmental leaders of tomorrow. Water Quality Working Group (WQWG) – 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick – Commissioners: Joanna Kim, Members: Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong, Walter Lavesque, Kevin Zickert, Erin Hunker, and Richard Manser Objective: To facilitate communication between citizens and city government and champion efforts to improve water quality within Edina. Minutes Education and Outreach Working Group, Energy & Environment Commission Mayor’s Conference Room, City Hall I. Call To Order: June 1, 2017 7:25 pm II. Attendees: a. Lauren Satterlee, Ramesh Shanmugavel, Kris Wilson III. Agenda Approved unanimously, May Meeting Minutes Approved unanimously IV. Topics Discussed a. Home Energy Fair - Review action items from last meeting, hear updates from leads on upcoming tasks (review/ edit timeline). i. Review items from the City's communications team and send them final versions by Sunday, 6/4: ● Proposed communications plan - any questions? a. Lauren will ask Tara/ Krystal if we can add postings on NextDoor, City website, and an insert in Water bill. Question: Can the city see responses to NextDoor posts? What response procedure? b. All other items approved, pending budget from Sponsorship(s). ● Exhibitor & Sponsor outreach letter(s) & application form: a. Letter: Split Exhibitor letter from Sponsor letter? - Kris will finalize Exhibitor letter, Sponsor letter, and combined application form by Sunday, 6/4 at 5pm, Lauren will send to Tara by Monday. b. Outreach (Kris), when materials finalized/ approved by EEC: i. For sponsors, EEC recommended approaching Microsoft and other contacts of the Commission first. 1. By June 9 (revised): Reach out to $1000/ Tier 1 Sponsors: Lauren can ask Jeff to reach out to Microsoft and Tara to Xcel. Kris will get contact info for solar developers (Tier 1 sponsor) from spreadsheet (reach out to CEF for contact info). 2. In-kind Sponsor(s) - Refreshments: Jerry’s Foods 3. In-Kind Sponsors- Drawings: Warner Stellian, Nest, possibly Tesla (solar tiles)? ii. For exhibitors, prioritize reaching out to businesses and organizations more connected to the goal first. If need more after that, then we can reach out to others; prioritize exhibitors that will draw a crowd. 1. June 9 (revised)- Kris will reach out to Tier 1 exhibitors from spreadsheet. c. Lauren will ask Tara if they can start production of the electronic form on Monday before EEC approves and make any edits. If not, may not have the form ready until 6/22, at which time we can begin outreach first to Sponsors. ii. Review master timeline and lead responsibilities/ progress. ● Lauren will ask Tara for timeline on posters/flyers (after communications plan approved). ● Updated deadlines for multiple tasks related to Exhibitors/Sponsors, led by Kris: a. June 9- Outreach to Tier 1 Sponsors (including invitation for them to exhibit if applicable) and Exhibitors. b. June 29- [Changed to later, perhaps July 31, upon considering considered offering other Sponsor levels/ options] Request confirmations and high-res logos from Sponsors. c. July 31- Sponsors provide payment. Exhibitor applications due. d. Aug 10- EEC approve poster/flyers e. Aug 14- Begin social media campaign, post on website, print materials f. Sept 1- Start hanging posters around town ● Kris will organize Exhibitors/Sponsors tab by category. iii. Budget - Tara requested that we add each communication expense listed in the communications plan as a separate line item on the budget. Mindy, as lead on the budget should make these updates by Sunday, 6/4. iv. Venue- Ramesh will visit Braemar Clubhouse week of June 12 and confirm logistics, including whether they accept outside caterers/ food. v. Lauren has a call scheduled on June 27 with a contact from Bloomington via Tara whom hosted a similar sustainability fair to get her general advice on organizing a Fair like this. vi. Updates from EEC on Electricity Action Plan work: ● If interested in participating in a training on outreach/tabling, let Lauren know and she’ll tell Tara. She may coordinate the training w CEE. Considering tabling at Edina Art Fair, Open Streets, Neighborhood Night Out block parties, Farmers’ Market, etc. Perhaps students can help table? ● Business Energy WG working on a competition among tenants at Centennial Lakes office park. Also considering benchmarking ordinance for businesses to promote healthy competition on reducing energy use. Hennepin County looking into something similar, too. b. Film Series- Lauren to give introduction, Kristopher to do setup/teardown, Lauren to reach out to Natalie and Carolyn for tabling. c. 4th of July Parade - Lauren will ask Commissioners on June 8 to sign up to attend, confirm whether Dianne Latham might be able to provide plants, and ask Tara about status of WindSource pinwheels. Bob should share the parade logistics information (EEC place in the parade, suggested meeting time, and parking suggestions) with Lauren, who will send to group. We should all bring family and friends to join in! i. [Last year’s info, for reference:]: ● Meeting time/location: 9:15am at position #_TBD_ in the parade line-up along Normandale Blvd/Wilson Road. Position # signs will be posted along the road. (See attached map and darker purple line indicating queue location.) ● Parking: If you are driving to the parade location, usually there is enough parking in the lots north or east of the Community Center. See note below about road closings and parking tips. It is suggested to park before 9:00am. ● After parade: The route ends at the US Bank parking lot. The Nissan Leaf will be available to help return marchers to their cars. ● What to wear/bring: Please wear a green shirt (in any shade of green is welcome!) We also suggest you consider bringing a hat, sunscreen and perhaps bring your own water bottle. d. Meeting closed at 9:15pm. Minutes Education and Outreach Working Group, Energy & Environment Commission Mayor’s Conference Room, City Hall I. Call To Order: July 6, 2017 7:10 pm II. Attendees: a. Lauren Satterlee, Jeff Lundgren, Ramesh Shanmugavel, Bob Gubrud, Paul Thompson, Mindy Ahler, Kris Wilson III. Introductions with new member Jeff in attendance IV. Reflection on 4th of July Parade a. Lauren shared photos b. Great turnout – quite a few youth which was fun c. We ran out of pinwheels; hard to say no to kids, but need to not stop at every group of kids in order to extend supply. Would have helped to have two people per wagon – one pulling and one handing out pinwheels. d. Would have been better to have vehicles in front of walkers e. In past have had other groups with banners walk with us – this year it was limited to just commission banners. Next year might want other groups to get their own spot – would be good to have our message spread throughout the parade. V. Agenda Approved unanimously, June Meeting Minutes Approved unanimously VI. Topics Discussed a. Home Energy Fair – i. Marketing brief/ content sent to Tara and Krystal today. Krystal will develop materials from plan. ii. Exhibitor & Sponsor outreach letter(s) & application form: ● No top level sponsors have responded; other levels of sponsorship created ● Letter: drafted and will send link ● Online application form for: sponsors (in kind or monetary donation), & exhibitors ● Spreadsheet lists potential sponsors / exhibitors by category so we can work toward having a balance from each category by taking applications – reviewed spreadsheet on screen together and assigned leads iii. Looked at layout of Braemar room we would use and discussed logistics / layout ● 10- 8 foot tables and 6- 6 foot tables available on site ● 20 round tables (could fit about 10 of these in addition to all 8 and 6 foot tables listed above) ● They have PA/microphone equipment ● Okay for us to bring in snacks but not a full meal (small sandwiches, but not full entre) ● They will block off section of parking lot for test driving cars ● Cannot have cars up by the building ● They will make a sign board for us – we tell them what we want it to say and they will place it by the door ● Do they have any outdoor tents? b. Film Series i. Next screening on August 17: The Lorax. Will have some posters at August meeting. Chuck ordering film/ license. ii. Jeff recommended From the Ashes a National Geographic film – for next film series c. Edina Day of Service October 28th i. Low income Home Energy Squad visits d. Student Update i. Will have Edina energy table at Family Frisbee Festival on July 23 – hoping students can volunteer for this ii. Students may go to neighborhoods on Night to Unite in August to promote Windsource signups that will be sent to all neighborhoods in the City packet for the event BEEC Working Group 8/1/17 Meeting Minutes Attendees: Carolyn Jackson Michelle Horan Policy Options for PIE 1. Benchmarking a. Steps toward Benchmarking. Can we get the cities B3 benchmarking data published on the Edina website? Make a request of Tara to find out Can the city benchmark water usage? Meet with businesses already doing energy savings/efficiency Frauenshuh Centennial Lakes b. Why Benchmarking i. Real Estate is becoming a commodity ii. through benchmarking we can give real estate something that will set them apart and in turn encourage more businesses to participate 2. Recognition. October 21 scheduled conference call with City of Marshall to discuss their business recognition program. *Establish added value for real estate thorough benchmarking and recognition programs 3. Planning Commission Handout Ask Tara the what kind of reaction the planning commission had to the flyer Find out if flyer is being handed out to builders requesting permits Need to set up a meeting with Hennepin County to discuss means of funding benchmarking and other ways they can support a benchmarking initiative - Carolyn will contact Hennepin county. Events — Centennial Lakes competition. Mike said he would take the lead on this event. Possible date October 17 Great River Energy purchased an electric bus. Can we see if we could use this in any capacity for events in the City? Ask Tara what if more hours or staff would help her/city accomplish our goals Minutes Business Energy Working Group, Energy & Environment Commission Mayor’s Room, Edina City Hall Call To Order: June 6, 2017 7:00 p.m. Attendees: Carolyn Jackson, Mike Woolsey, Amy Ma, Bill Sierks Topics Discussed Updates Mike Woolsey contacted the Westin and Residence Inn in Edina. They have an energy manager. Not successful in engaging them in PiE activities. Likely we will not cold call any other businesses Energy savings ideas and ideas for comprehensive plan: Subsidized housing programs have “qualified allocation programs.” There are enterprise green communities. The Great Plains Institute is a good resource. There is a “passive house” project in Chicago. Planning for a benchmarking ordinance: CJ to share presentations with the working group. What kind of incentives does the City currently have available for businesses? Next steps: Plan Centennial Lakes event; continue to research benchmarking ordinance Other meetings and invitations to consider Residential/Education energy event October 7, 2017. Adjournment: 8:30 p.m. Next Meeting: August 1, 2017. Minutes, Edina WQWG Agenda, August 8, 2017 Present: Walter Levesque, Randy Holst, Erin Hunker, Sue Nissen, Katherine Winston Absent: Richard Manser, Jon Moon, Richard Strong, LouAnn Waddick, Chair, Steve Wielock Sue Nissen chaired the meeting in LouAnn’s absence. Old Business: Report about information from the watershed districts provided for National Night Out, update on organizing for salt bill and reminder to send tweets to Steve. New Business: Reminder of Lorax on August 17. Discussion on merit of attending four fall events, ideas on what to present and volunteering to staff those events. Three of the four events were selected (Lake Nancy Assoc, Open Streets and ECC Home Energy). It was decided to send one volunteer to Arts at Centennial Lake this year and reconsider attending as a group next year. Walter suggested adding the following as an open agenda item: How do we reduce carbon as part of a WQWG? No action was taken. Guest Speaker John Anderson from Conservation Minnesota summarized Governor Dayton 25% by 2025 infinitive and asked about our water quality concerns. Sincerely, Sue Nissen Off the official record: 1. Tuesday, Aug. 29 at 7:00 p.m. Lake Nancy Lake Association Annual Meeting – need 1-2 people give a 15-20 min presentation. Volunteers: LouAnn & Walter 2. Saturday & Sunday, September 9-10, Fall in Arts at Centennial Lake Centennial Park, Sat 9-6 and Sunday 10-5. Tara is requesting the fee for our own table, if not we can be with Arts Commission. Volunteers: Thinking not our own table, have literature at Arts Commission table and if someone is available, check it out for next year. 3. Sunday, September 24, Open Streets, We need to decide to either table with city or our have own table? The Alliance will furnish yard bags to hand out. How many? Also need a volunteer to contact the NMCWSD in the next week to reserve one of their displays. Randy Volunteers: Jon, Erin last shift, Katherine LouAnn – are the bags marked with information about the Alliance program? We would prefer to have our own table or second choice is to partner with city but either way locate the table near a storm drain. If the storm drain not full of leaves, etc, mock it up so it is to use as an example. Randy has reserved “Plinko” from MCWD. He’ll pick it up. It will allow discussions about storm drains. Pictures of Plinko below. 4. Saturday, October 7, ECC Home Energy Fair at Braemar 9-1. Volunteers: Erin, Katherine Date: September 14, 2017 Agenda Item #: IX.A. To:Energy and Environment Commission Item Type: Other From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Quarterly Electricity Action Plan Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Edina Electricity Action Plan Quarterly Update Q2 2017 Edina Electricity Goal Progress Shared with Community on |9/11/2017 April-June Community Highlights Residential Top Program Participation Year-To-Date Total Participation:536 Months left of Implementation:9 Percent of annual participation goal:71% Percent of annual savings goal:67% 66%Percent of 18-month Goal 41%Percent of Production Goal 46%Percent of Subscription Goal Business Top Program Participation Year-To-Date Total Participation: 107 Months left of Implementation:9 2017 year-to-date savings (GWh):4.8 Percent of annual savings goal:66% *Lighting Projects include Lighting Efficiency rebates and Small Business One-Stop Shop Greenhouse Gas Emission Savings Year-To-Date Total Emission Savings:3,394 Metric Tons CO2 541,978 Fluid System Optimization $572,052 Estimated Dollars Saved For reference, the average Edina home used 9,197 kWh of electricity in 2016 Xcel Energy Quarterly Electricity Conservation Program Participation: Q2 January - June 2017 Summary 3,490,965 895 6,003,524 52,548 325 kWh/month Business kWh saved Top Programs by Participation 2017 year-to-date Residential Heating Residential Cooling 2017 year-to-date Lighting Projects* Cooling Multi-Family Building Efficiency Motor Efficiency Windsource® Subscriptions Total kWh subscribed 2017 Residential Windsource® Summary Home Energy Squad Home Energy Audit Home Energy Savings Program Top Programs by Participation Average Subscription 3,937 Greenhouse Gas Emission Reduced (Metric Tons CO2) Municipal kWh saved Residential kWh saved Savings Since Implementation Launch (October 2016) THE CITY OF EDINA AND XCEL ENERGY ARE PLEASED TO WORK TOGETHER TO ACHIEVE OUR ENERGY GOALS •Edina's Energy and Environment Commission kicked off an environmental film series •The first home energy party took place in May, resulting in 15 Windsource®and 9 Home Energy Squad®sign-ups •Partners in Energy supported a walk-through of the Braemar Ice Arena to identify energy saving opportunities. The city is now proceeding forward with a recommissioning study of the arena •The City scheduled a Turn Key assessment at Centennial Lakes 1593 1523 1499 1713 2822 1891 88 129 4 0 1000 2000 3000 4000 5000 2015 2016 YTD 2017 Me t r i c t o n s C O 2 Greenhouse Gas Savings from Electricity Conservation Residential Business Municipal 1,303 954 1,088 536 0 100 200 300 400 500 600 700 800 0 200 400 600 800 1,000 1,200 Baseline 2014 2015 2016 YTD 2017 MW h S a v e d Nu m b e r o f P a r t i c i p a n t s Residential Participation and Savings Participation MWh Savings 131 135 230 107 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 0 50 100 150 200 250 Baseline 2014 2015 2016 YTD 2017 MW h S a v e d Nu m b e r o f P a r t i c i p a n t s Business Participation and Savings Participation MWh Savings Edina Electricity Goal Progress Progress towards annual residential savings goal 67% Energy saving goal for residential is 562,000 kWh annually Business Program Participation Progress towards annual business savings goal 66% Energy saving goal for businesses is 7.3 million kWh annually, or 2% of baseline use Municipal Program Participation Progress towards municipal savings goal*4% Energy savings goal is to lower the City's electricity GHG emissions by 7.5%, which is 1.34 million kWh Residential Program Participation Xcel Energy Quarterly Electricity Conservation Program Participation: Q2 January - June 2017 Summary *The City took 3 recent actions not reflected in mid-year 2017 data, including LED upgrades at Fire Station 1 and Centennial Lakes, and HVAC replacements at 50th Street Liquor and Braemar Clubhouse Community Goal •Reduce greenhouse gas emissions 30% by the year 2025 Focus Area Goals •Lower the City's electricity GHG emissions by 7.5%, which is 1.34 million kWh •750 homes take energy saving actions each year, saving 562,000 kWh annually •Double the number of subscriptions to Windsource® within 18 months •Double the average Windsource® subscription amount, producing 8,505,000 kWh total •Reduce and/or offset 2% of business electricity usage annually, which is 7.3 million kWh Data Notes: Xcel Energy provides only electric service to Edina. Participation counts reflect Xcel Energy Programs only. This energy report is the most up-to-date implementation tracking for the City of Edina. Some metrics may not match those previously reported. Periodic program activity reporting may cause impacts and participation to be under-reported Residential Program Participation Baseline 2014 2015 2016 YTD 2017 % of Previous Year 2014 2015 2016 YTD 2017 Residential Heating 250 278 268 258 96.3% 155,871 172,218 187,166 180,125 Residential Cooling 338 358 377 199 52.8% 234,163 246,096 255,253 113,218 Home Energy Squad 82 97 126 57 45.2% 64,618 77,784 96,631 81,086 Smart Thermostat 0 2 131 11 8.4% 0 0 0 0 Home Energy Audit 15 18 13 8 61.5% 0 0 0 0 Home Energy Savings Program 10 32 73 2 2.7% 3,004 5,328 12,749 63 Efficient New Home Construction 27 38 30 1 3.3% 37,295 45,042 24,527 565 Refrigerator Recycling 142 130 70 0 0.0% 130,674 132,888 66,973 0 Insulation Rebate 0 1 0 0 N/A 0 1,614 0 0 Residential Conservation Total 864 954 1,088 536 49.3% 625,625 680,970 643,299 375,057 Windsource 675 814 895 110% 2,820,252 3,161,564 3,490,965 Residential Total 864 1,629 1,902 1,431 65.6% 625,625 3,501,222 3,804,863 3,866,022 Participation Counts Electric kWh Savings Business Program Participation Baseline 2014 2015 2016 YTD 2017 % of Previous Year 2014 2015 2016 YTD 2017 Lighting Efficiency 30 45 112 68 60.7% 1,021,179 649,937 2,044,743 2,167,522 Small Business Lighting 57 40 66 14 21.2% 1,435,687 973,347 1,833,428 629,488 Cooling 23 29 20 9 45.0% 227,559 295,991 75,495 144,979 Multi-Family Building Efficiency 0 0 4 5 125.0% 0 0 27,890 283,466 Motor Efficiency 9 11 9 3 33.3% 308,932 1,074,408 629,201 153,452 Efficiency Controls 1 0 7 2 28.6% 208,655 0 1,489,174 780,775 Fluid System Optimization 5 0 0 2 N/A 156,531 0 0 588,102 Electric Rate Savings 1 3 1 2 200.0% 620 -4,991 -6,921 -9,540 Turn Key Services 1 0 2 1 50.0% 0 0 0 0 Energy Efficient Buildings 0 1 0 1 N/A 0 275,691 0 74,639 Computer Efficiency 2 0 4 0 0.0% 0 0 10,776 0 Custom Efficiency 0 2 1 0 0.0% 0 216,461 305,879 0 Foodservice Equipment 1 3 1 0 0.0% 21,614 44,068 2,994 0 Recommissioning 1 1 3 0 0.0% 20,680 3,841 34,424 0 Business Conservation Total 131 135 230 107 46.5% 3,401,457 3,528,753 6,447,083 4,812,883 Participation Counts Electric kWh Savings Baseline 2014 2015 2016 YTD 2017 2014 2015 2016 YTD 2017 1 3 0 0 988 14,189 0 0 0 0 5 0 0 0 3,496 0 2 1 4 1 664,438 43,807 278,422 11,317 1 2 0 0 124,359 135,469 0 0 Municipal Conservation Total 4 6 9 1* 789,785 193,465 281,918 11,317* Electric kWh Savings Small Business Lighting Custom Efficiency Municipal Program Participation Participation Counts Lighting Efficiency Cooling Efficiency Date: September 14, 2017 Agenda Item #: IX.B. To:Energy and Environment Commission Item Type: From:Tara Brown, Sustainability Coordinator Item Activity: Subject:Staff Report: Initiative 1 & 2 CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: See attached for staff reports that will be submitted with the Commission's plastic bag and to-go packaging reports. ATTACHMENTS: Description Staff Report: Initiative 1 To Go Food Packaging Staff Report: Initiative 2 Plastic Bag July 11, 2017 Mayor and City Council Tara Brown, Sustainability Coordinator, and Solvei Wilmot, Environmental Health Specialist/Recycling Coordinator Study and Report on To-Go Food Packaging Ordinances Information / Background: To further reduce waste and increase environmental conservation, City Council approved a work plan initiative on the Energy and Environment Commission’s (EEC) 2017 Work Plan to do a Study and Report on the advisability of implementing a To-Go Food Packaging ordinance similar in scope to ordinances recently adopted by the City of Minneapolis and St Louis Park. (2017 EEC Work Plan Initiative 1) Cities around the country have tackled Food Packaging differently. Many of the ordinances have not focused on a ban, but focused on goals to minimize waste and utilize materials that are reusable, recyclable or compostable. The EEC engaged the community on this topic over the past two years and submitted a Study and Report in the November 7th, 2016 Advisory Communication. Attached is the EEC study and report. As noted in EEC’s To-Go Food Packaging Study and Report, in order to meet waste reduction goals with to- go food packaging policies at businesses, there needs to be a prevalent organics infrastructure in place for all residents to recycle organics to-go packaging when residents take it from the business to home. St. Louis Park and Minneapolis have taken on To-Go Food Packaging Ordinances, and do have curbside organic recycling services. To-Go Food Packaging Ordinances requires a significant amount of resources. Other cities indicate initial rollout and communication takes 1,500 hours of staff time in the year leading up to the ordinance change and then 800 hours of staff time for the first year of the ordinance. Currently the Environmental Health Specialist/Recycling Coordinator is a 0.5 FTE dedicated to residential recycling and will need additional resources to successfully implement and positively affect our waste goals with a to-go food packaging policy. To ensure a to-go packaging policy reduces the amount of food and packaging waste, staff recommends prioritizing support of residential organic recycling infrastructure first. Once organics recycling infrastructure improves and organic recycling participation increases, then, re-assess the conditions and recommend the best policy to reduce waste as it relates to to-go food packaging. July 11, 2017 Mayor and Council Tara Brown, Sustainability Coordinator, and Solvei Wilmot, Environmental Health Specialist/Recycling Coordinator Study and Report on Plastic Bag Ban Information / Background: To further reduce waste and increase environmental conservation, City Council has asked the Energy and Environment Commission (EEC) to do a Study and Report on the advisability of implementing a ban on the use of plastic bags, similar in scope to the ban recently adopted by the City of Minneapolis. (2017 EEC Work Plan Initiative 2) Attached is a Study and Report on Plastic Bag Bans from the EEC. In the report, you will find the EEC reported on reasons why plastic bags are regulated, types of plastic bag regulations, arguments against plastic bag bans, which type of bags is better for the environment, economic impacts of the plastic bag bans or fees, recommendations to include or consider in a plastic bag bans or fees. St. Louis Park considered a plastic bag ban policy in 2015 but has not move forward with an ordinance and instead encourages residents to bring their own bag.1 The City of Minneapolis did approve a single-use plastic bag ban last year that was supposed to go in effect June 1, 2017.2 This ordinance was instituted based on the cost to cleanup plastic bags in parks. Minneapolis staff was utilizing a full-time staff during the rollout of the ordinance this year. However, the State’s SF 1456, Omnibus jobs and economic appropriations bill, was approved with Sec. 14 [471.9998] “Notwithstanding any other provision of law, no political subdivision shall impose any ban upon the use of paper, plastic, or reusable bags for packaging of any item or good purchased from a merchant, itinerant vendor, or peddler.” Below is a staff summary of potential policies that tackle goals from waste reduction, littering of waterways, to reducing threats to wildlife. Staff agrees with EEC’s Report that plastic bags and bans are a complex topic and policies vary depending on the goal(s) leadership is looking to accomplish. There are many unintended consequences if a focus is on banning plastic bags versus policy’s focused on reduction of and proper recycling of single-use bags. Of the policies listed in the attached, the only action with minimal unintended consequences is education. Education can be rolled into current work and proposed work plan. 1 https://www.stlouispark.org/sustainability/plastic-bags.html 2 http://www.minneapolismn.gov/www/groups/public/@clerk/documents/webcontent/wcmsp-177406.pdf STAFF REPORT Page 2 Goal/Rationale Ordinance/ Policy Impact Unintended Consequences Resource Need Residents can bring plastic bags to grocery store drop-offs where they are recycled. No policy Status quo Plastic bags could be thrown away and not recycled, could become litter, and can get stuck in None Educate residents and businesses to the benefits of not using single use bags No policy but institute education Voluntary waste reduction. Will be challenging to measure behavior changes of community and the impact of the education. None Staff time to produce education material and educate. Disincentive single-use bags Fee for plastic bag and paper bag use Penalizes the bad behavior of utilizing single-use bags May benefit retail (more income) more than environment. Could be a hurdle for low-income individuals. May not be a high enough hurdle to inhibit use of single-use bags Staff time for rollout. Minimal oversight from staff after rollout. Below are additional policies considered, but can no longer be instituted based on the approval of the Minnesota State Legislatures’ Jobs and Economic Growth (SF1456). * Monitor and reduce supply of plastic bags. City would have oversight of facilities that use plastic bags and could create limits on number of plastic bags allowed per type of retailer. License fee for plastic bags Plastic bag supply reduction. City would benefit from the fee, retailer could charge a fee for plastic bags. When the limit is reached within the year, retailer would have to provide alternative bags. Oversight of the number of plastic bags order per facility may be challenging or unenforceable. May put a bigger focus on paper which is a higher resource demand Staff time ordinance development, for enforcement and licensing. Anticipate at least 40 hours per person involved with development of ordinance. Then 4 hours per week for continuous oversight Environmental waste reduction and impact to waterway. Plastic bags must be certified compostable Results in an environmental waste reduction as bag would disintegrate over time if it was not disposed of properly. Retailers may choose not to use compostable bags, but instead rely on single-use paper bags, which have a higher resource demand. May be confusing for residents/businesses as they may not be easy to differentiate between compostable bags and the plastic and biodegradable bags that would be banned. Ordinance creation and review. Potential enforcement action for lack of compliance. Would need further examination to determine amount of staff time required. Reduce littering of waterways and threats to wildlife. Ban plastic bags Less litter Reduce impact of fugitive bags in natural water systems (currently minimal contamination) May put a bigger focus on paper which is a higher resource demand Initial oversight and enforcement. Education material and time for new businesses that come to Edina. Would need further examination STAFF REPORT Page 3 * The below provision was written in Minnesota State Legislatures’ Jobs and Economic Growth (SF1456). : Sec. 14. [471.9998] MERCHANT BAGS. Subdivision 1. Merchant option. All merchants, itinerant vendors, and peddlers doing business in this state shall have the option to provide customers a paper, plastic, or reusable bag for the packaging of any item or good purchased, provided such purchase is of a size and manner commensurate with the use of paper, plastic, or reusable bags. Subd. 2. Prohibition; bag ban. Notwithstanding any other provision of law, no political subdivision shall impose any ban upon the use of paper, plastic, or reusable bags for packaging of any item or good purchased from a merchant, itinerant vendor, or peddler. EFFECTIVE DATE. This section is effective May 31, 2017. Ordinances existing on the effective date of this section that would be prohibited under this section are invalid as of the effective date of this section. http://www.house.leg.state.mn.us/cco/journals/2017-18/J0522062.htm#6934 to determine amount of staff time required. Reduce waste Ban on plastic and paper bags Require patrons of stores and take out facilities to provide their own bag Many reusable bags are made from a plastic that is not recyclable and therefore would not be reducing plastic use or waste. Staff time for residents and business concerns Would need further examination to determine amount of staff time required. Disincentive single-use bags Fee for plastic bag use Penalizes the bad behavior of utilizing single-use plastic bags May benefit retail (more income) more than environment. Could be a hurdle for low-income individuals. Staff time for rollout. Minimal oversight from staff after rollout.