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HomeMy WebLinkAbout2015-04-07 City Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL APRIL 7, 2015 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:07 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Brindle made a motion, seconded by Member Stewart, approving the meeting agenda as revised to remove Item V.D. World Tai Chi and Qigong Day Proclamation Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Brindle made a motion, seconded by Member Swenson, approving the consent agenda as revised to remove Item IV.K. 7200 France Avenue Extension from Action, as follows: IV.A. Approve regular and work session meeting minutes of March 17, 2015 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated March 19, 2015, and consisting of 30 pages; General Fund $400,584.03; Police Special Revenue $6,042.43; General Debt Service Fund $450.00; Working Capital Fund $1,902.64; Equipment Replacement Fund $12,310.00; Art Center Fund $12,603.00; Golf Dome Fund $2,035.87; Aquatic Center Fund $5,850.70; Golf Course Fund $14,174.64; Ice Arena Fund $31,711.92; Sports Dome Fund $4,835.00; Edinborough Park Fund $12,423.64; Centennial Lakes Park Fund $5,873.50; Liquor Fund $180,844.65; Utility Fund $127,637.36; Storm Sewer Fund $163.47; Recycling Fund $36,187.38; PSTF Agency Fund $7,622.35; Centennial TIF District $11,627.06; Payroll Fund $9,176.45; TOTAL $884056.09; for receipt of payment of claims dated March 26, 2015, and consisting of 31 pages; General Fund $285,947.47; Police Special Revenue $3,406.55; Pedestrian and Cyclist Safety Fund $3,644.01; Arts and Culture Fund $49.00; Working Capital Fund $34,1 52.68; Equipment Replacement Fund $2,299.90; Art Center Fund $3,062.51; Golf Dome Fund $234.80; Aquatic Center Fund $197.44; Golf Course Fund $26,478.45; Ice Arena Fund $21,131.13; Sports Dome Fund $8,431.46; Edinborough Park Fund $14,963.49; Centennial Lakes Park Fund $2,943.30; Liquor Fund $166,046.59; Utility Fund $25,874.99; Storm Sewer Fund $15,795.42; PSTF Agency Fund $377.23; Centennial TIF District $5,281.50; Payroll Fund $3,979.00; TOTAL $624,296.92; for receipt of payment of claims dated April 2, 2015, and consisting of 26 pages; General Fund $180,118.59; Police Special Revenue $75.00; Braemar Memorial Fund $15,000.00; Working Capital Fund $863.61; Equipment Replacement Fund $135,954.61; Art Center Fund $62.75; Golf Dome Fund $8,609.26; Aquatic Center Fund $1,666.93; Golf Course Fund $44,023.23; Ice Arena Fund $16,179.89; Edinborough Park Fund $17,014.92; Liquor Fund $121,864.33; Utility Fund $6,571.54; Storm Sewer Fund $51,238.94; Centennial TIF District $12,136.82; Valley View/Wooddale TIF District $5,290.62; TOTAL $616,671.04; and, Credit Card Transactions dated December 26, 2014—January 25, 2015; TOTAL $38,307.12 IV.C. Approve Fire Department Medical Control and Direction Agreement IV.D. Request for Purchase, Award of Bid Contract ENG 15-1 Valley View Road Improvements, awarding the bid to the recommended low bidder, Northwest Asphault, Inc. at$1,770,345.08 Page 1 Minutes/Edina City Council/April 7, 2015 IV.E. Approve 7101 France Avenue, Rue de France Easement Settlement, Hazelton Road Improvements BA-417 IV.F. Receive Promenade Phase 4 Funding Update IV.G. Adopt Resolution No. 2015-31, Authorizing Acceptance of Grant DWI Enforcement IV.H. Request for Purchase, DWI Enforcement Vehicle for the Police Department, awarding the bid to the recommended bidder, Nelson Auto Center at$30,962.95 IV.1. Adopt Resolution No. 2015-34, Supporting Application for Hennepin County 2015 Sidewalk Participation Program IV.J. Adopt Revised Data Practices Policy WIC--7200 Franee Avenue Extension IV.L. Accept Human Rights and Relations Commission Resignation and Approve Appointment IV.M. Adopt Resolution No. 2015-36, Setting Public Hearing for May 6, 2015 for Living Street Plan Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA IV.K 7200 FRANCE AVENUE EXTENSION FROM ACTION—APPROVED Member Stewart noted he had voted against the first two extension requests, as he believed the 30-day extensions were not adequate and with a longer extension, there might be time for a process of reconsideration. Member Swenson made a motion, seconded by Member Staunton, to approve the extension request for 7200 France Avenue for City action to May 12, 2015. Ayes: Brindle, Staunton, Swenson, Hovland Nay: Stewart Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. SAFE DIGGING MONTH IN MINNESOTA—PROCLAIMED Mayor Hovland read the Safe Digging Month in Minnesota Proclamation. Member Stewart made a motion, seconded by Member Brindle, to proclaim the month of April, 2015 as Safe Digging Month in Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Becca Virden, Public Relations Manager at CenterPoint Energy, accepted the Proclamation and thanked the Council for helping CenterPoint ensure safe and reliable service in protection of life and property. V.B. PUBLIC HEALTH WEEK—PROCLAIMED Mayor Hovland read the Public Health Week Proclamation. Member Brindle made a motion, seconded by Member Swenson, to proclaim the week of April 6 — April 12, 2015, as Public Health Week in the City of Edina, Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Alison Pence, Community Health Commission Chair, accepted the Proclamation and thanked the Council. V.C. EARTH DAY—PROCLAIMED Mayor Hovland read the Earth Day 2015 Proclamation. Member Stewart made a motion, seconded by Member Brindle, to proclaim April 22, 2015M as Earth Day in the City of Edina, Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 2 Minutes/Edina City Council/April 7, 2015 Paul Thompson and Bob Gubrud, Energy and Environment Commission, accepted the Proclamation and announced the Fourth Annual Environmental Forum at Edina High School on April 8, 2015. This item was removed from the agenda before the meeting and a revised agenda was adopted. V.E. NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK—PROCLAIMED Mayor Hovland read the National Public Safety Telecommunicators Week Proclamation. Member Swenson made a motion, seconded by Member Stewart, to proclaim the week of April 12 — April 18, 2015, as Public Safety Telecom municators Week in the City of Edina, Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Tony Martin, Lead Dispatcher, accepted the Proclamation and thanked the Council. V1. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VI.A. COMPREHENSIVE PLAN AMENDMENT REGARDING ADOPTION OF SMALL AREA PLAN FOR WOODDALE VALLEY VIEW—RESOLUTION NO. 2015-32 ADOPTED Susan Lee, Wooddale Valley View Planning Team Co-Chair, presented the final Wooddale Valley View Small Area Plan for adoption by the Council as an amendment to the 2008 Comprehensive Plan. Ms. Lee reviewed the project timeline, benefits of small area plans, three-phase process, engagement process, guiding principles, economic vitality goals, and land use and community design goals. The significant changes to the land use portion of the Comprehensive Plan included an increase in height at the northwest and northeast quadrant of the Valley View and Wooddale intersection from two stories to the three stories and an increase in the maximum residential density from 12 units per acre to 30 units per acre. The Planning Commission unanimously recommended approval of the Comprehensive Plan Amendment. The Council thanked the Planning Team for its hard work and asked questions relating to height requirements on the south side of Valley View. Mayor Hovland opened the public hearing at 7:49 p.m. Public Testimony Hope Melton, 4825 Valley View Road, addressed the Council. Connie Carrino, 4509 Garrison Lane, addressed the Council. Member Swenson made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Community Development Director Teague answered a question of the Council indicating elimination of the drive-thru could be incorporated into the zoning ordinance changes. Arlene Forrest, Wooddale Valley View Planning Team Co-Chair, answered a question of the Council indicating that landscaping would be used along the street to alleviate hardscape. Member Swenson introduced and moved adoption of Resolution No. 2015-32, Approving a Comprehensive Plan Amendment to add the Wooddale Valley View Small Area Plan into the City's Comprehensive Plan. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 3 Minutes/Edina City Council/April 7, 2015 Vll. COMMUNITY COMMENT No one appeared to comment. Vlll. REPORTS/ RECOMMENDATIONS VIII.A. SOTH AND FRANCE BUSINESS ASSOCIATION PERMIT TO USE CITY PROPERTY IN CONJUNCTION WITH THE SERVICE OF ALCOHOL—APPROVED Police Chief David Nelson presented the request from the 50th and France Business Association for a special permit for the use of City property in the Edina 5-0 parking lot for the 50th and France Art Fair event on June 5-7, 2015. The alcohol service would be provided by Edina Grill via its State Alcohol Catering License. The Association met all requirements of City Code Section 24-346, but still needed to make a $5,000 cash deposit. Staff recommended approval of the special permit to use City property. Member Swenson made a motion, seconded by Member Stewart, to approve the use of City property in conjunction with the 50th and France Business Association. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.B. GRANDVIEW FORMER PUBLIC WORKS SITE, DISCOVERY PHASE UPDATE This item was considered following Item VIII.C. VIII.C. RESOLUTION NO. 2015-33 MUNICIPAL STATE AID ROUTES DESIGNATION CHANGES —ADOPTED Engineer Millner introduced Engineering Technician Scipioni and thanked Mr. Scipioni and GIS Specialist Rebecca Foster for their work reviewing the City's State Aid System and the local Pavement Condition Index. Mr. Scipioni presented the current Municipal State Aid System, selection criteria, proposed designations and revocations, and funding allocations. Member Swenson noted segments of Hansen Road were designated for revoking the Municipal State Aid designation whereby the resident's responsibilities would change from 20% to 100% of road reconstruction cost. She acknowledged that Hansen Road was in terrible shape, but was uncomfortable with revoking the designation. Member Brindle introduced and moved adoption of Resolution No. 2015-33, Revising Municipal State Aid Streets. Member Stewart seconded the motion. Ayes: Brindle, Staunton, Stewart, Hovland Nay: Swenson Motion carried. VIII.B. GRANDVIEW FORMER PUBLIC WORKS SITE, DISCOVERY PHASE UPDATE—RECEIVED Economic Development Manager Neuendorf and David Anderson with Frauenshuh Commercial Real Estate Group updated the Council on the Discovery Phase of the redevelopment planning for the City's Former Public Works Site. Mr. Neuendorf summarized the content of the March 11, 2015 public Discovery Session. At this meeting, the design team unveiled three preliminary concepts for the site to gage interest and solicit public input. Each concept had a combination of public and private uses arranged in a variety of manners. Additionally, the design team summarized the four types of civic facilities that appear to have popular interest. They include: an Arts and Culture Center; Performing Arts, Culture, and History Center; Multigenerational Community Center; and, a Fitness and Wellness Center. In response to the comments and concerns expressed during the Discovery Phase, the design team prepared three revised concepts that retained elements that were generally supported and eliminated elements that were not strongly supported. Mr. Anderson summarized the three revised concepts and discussed parking demands, construction costs, operating costs, and potential revenue sources. Member Staunton shared that discussions around this project had been ongoing for five years and he had been heavily involved while serving on the Planning Commission. Member Staunton asked the Council to consider four basic areas of direction including: site configuration, site content, infrastructure, and finance. Page 4 Minutes/Edina City Council/April 7. 2015 The Members of City Council noted that the civic use must anchor the site and include significant indoor and outdoor spaces with a prominent and visible entrance. Members expressed support for relocating an improved Edina Arts Center to a new facility at this location and possibly adding a performing arts component. Members also expressed a preference to relocating the senior recreational functions into the new facility and potential expansion into all-ages programing and possibly re-purposing the existing Senior Center. The Members indicated that they did not support a new community fitness/recreation center at part of this project citing the recent City investments in sports and recreation facilities at Braemar Arena and Braemar Golf Course. The Members noted the importance of affordably-priced housing and indicated some of the new housing units should be priced to meet the needs of moderate-income residents. The Members also discussed a future Metro Transit park-and-ride on the site and indicated that it should be considered as an essential component in each of the three scenarios. The Council requested that the concepts with the South Tower and mid Civic Facility be refined and requested that a new concept with the Civic Facility on the north, adjacent to the outdoor public plazas be added. The Council also requested that additional information be provided regarding transportation needs adjacent to the site, construction and operating costs, and overall economics. Mr. Neuendorf informed the Council there would be a public Open House on April 22, 2015, at the Edina Senior Center and a City Council Work Session in mid-May to discuss the final three scenarios. VIII.D. RESOLUTION NO. 2015-35 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Swenson introduced and moved adoption of Resolution No. 2015-35 accepting various grants and donations. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.E. STUDENT BOARD AND COMMISSION MEMBER ON-BOARDING— DISCUSSED Assistant City Manager Kurt shared that in previous years two Council Members had interviewed and recommended appointments of new student Board and Commission members for Council consideration. Ms. Kurt asked if the Council wanted to conduct interviews or ask staff to coordinate an interview panel. Members Brindle and Stewart volunteered to serve on the student board and commission interview panel and coordinate interview dates with staff. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES: 1. ENERGY AND ENVIRONMENT COMMISSION, FEBRUARY 12, 2015 2. VETERAN'S MEMORIAL COMMITTEE, FEBRUARY 27, 2015 3. TRANSPORTATION COMMISSION, FEBRUARY 19, 201S 4. HUMAN RIGHTS AND RELATIONS, MARCH 24, 2015 Informational; no action required. X. AVIATION NOISE UPDATE— Received XI. MAYOR AND COUNCIL COMMENTS—Received Page 5 Minutes/Edina City Council/April 7. 201 S X11. MANAGER'S COMMENTS XII.A. REPORT ON CHICAGOLAND FIELD TRIP—Received X111. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 10:15 p.m. Respectfully submitted, Debra A. Mangen, City Clerk Minutes approved by Edina City Council, April 21, 2015. James B. Hovland, Mayor Video Copy of the April 7, 2015, meeting available. Page 6