HomeMy WebLinkAbout2015-05-21 City Council Regular Meeting MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
APRIL 21, 2015
7:00 P.M.
1. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:10 p.m.
II. ROLLCALL
Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland.
111. MEETING AGENDA APPROVED
Member Brindle made a motion, seconded by Member Swenson, approving the meeting
agenda as revised to remove Item IV.N. Request for Purchase, Two 2015 Ford Focus Sedans
for the Assessing Division and add Item VIII.E. Resolution No. 2015-43 Sponsoring
Application for Metropolitan Council Livable Community Grant, 66 West Apartments.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Member Stewart made a motion, seconded by Member Swenson, approving the consent
agenda as revised to remove Item IV.L. Request for Purchase, 2015 John Deere Tractor for
Public Works, as follows:
IV.A. Approve regular and work session meeting minutes of April 7, 2015
IV.B. Receive payment of the following claims as shown in detail on the Check Register
dated April 9, 2015, and consisting of 33 pages; General Fund $286,339.99; Police
Special Revenue $3,305.94; Pedestrian and Cyclist Safety Fund $337.30; Arts and
Culture Fund $900.00; City Hall Debt Service $975.00; Working Capital Fund
$91,351.09; Equipment Replacement Fund $240,143.73; Art Center Fund $6,349.13;
Golf Dome Fund $1,772.55; Aquatic Center Fund $4,271.62; Golf Course Fund
$28,074.82; Ice Arena Fund $57,612.26; Sports Dome Fund $26,714.27; Edinborough
Park Fund $3,761.96; Centennial Lakes Park Fund $5,072.62; Liquor Fund $227,762.45;
Utility Fund $153,716.45; Storm Sewer Fund $15,492.01; PSTF Agency Fund
$12,173.47; Centennial TIF District $17,924.32; TOTAL $1.184,050.98 and for receipt
of payment of claims dated April 16, 2015, and consisting of 37 pages; General Fund
$1,070,341.42; Police Special Revenue $11,764.80; Pedestrian and Cyclist Safety Fund
$2,197.00; Arts and Culture Fund $49.00; Working Capital Fund $48,418.48;
Equipment Replacement Fund $99.11; Art Center Fund $3,417.19; Golf Dome Fund
$315.00; Aquatic Center Fund $627.88; Golf Course Fund $196,398.03; Ice Arena Fund
$55,824.45; Sports Dome Fund $17,145.68; Edinborough Park Fund $2,802.23;
Centennial Lakes Park Fund $4,486.00; Liquor Fund $123,942.90; Utility Fund
$424,053.82; Storm Sewer Fund $37.65; Recycling Fund $36,187.38; PSTF Agency
Fund $11,463.45; Payroll Fund $11,753.70; TOTAL $2,019,325.17; and, Credit Card
Transactions dated January 26- February 25, 2015; TOTAL $49.749.95
IV.C. Approve Community Health Commission Resignation and Alternate Appointment
IV.D. Adopt Resolution No. 2015-37, Calling May 6, 2015 Public Hearing to Consider Cable
Television Franchise
IV.E. Request for Purchase, Construction Materials Testing Service for Arden Park D
Neighborhood Reconstruction, awarding the bid to the recommended bidder, Braun
Intertec Corporation at $28,596.00
IV.F. Request for Purchase, Construction Materials Testing Service for Valley View Road
Improvements, awarding the bid to the recommended bidder, Braun Intertec
Corporation at $24,945.00
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Minutes/Edina City Council/April 21, 2015
W.G. Request for Purchase, Award of Bid Bridge Portion of Contract ENG 15-3 Arden Park
D and 54th Street Project, awarding the bid to the recommended bidder, Northwest
Asphault, Inc. at $739,812.35
IV.H. Adopt Resolution No. 2015-38, Local Bridge Replacement Program for 54th Street
Bridge
IV.I. Adopt Resolution No. 2015-39, Setting Public Hearing to be held on May 19, 2015 for
TH 100 Noise Wall Improvements
IV.J. Adopt Resolution No. 2015-40, Declaring the 2015 "Open Streets on 50th" Event as an
Official City of Edina Event
IV.K. Authorize Agreement with Minneapolis Institute of Arts
W.L. Request for Purchase, 2015 John Deere Tract-or for Public Work
IV.M. Request for Purchase; 2015 Commodities Purchase - I. Ready Mix Bituminous
Materials, 2. Concrete, 3. Hydrofluosilicic Acid, 4. Liquid Chlorine, S. Polyphosphate
Ortho-phosphate Blend Water Treatment Chemical-50/50 Blend, 6. Tonkazorb 3%, 7.
Caustic Soda, 8. Covers and Castings; awarding the bids to the recommended low
bidders as follows: 1 a. (SPNWB330B) MnDOT Non-Wear SpecNo 2360 to
Bituminous Roadways (picked up) at $42.25 per ton; lb. (SPWEA340B) MnDOT
Wear SpecNo. 2360 to Bituminous Roadways (picked up) at $46.20 per ton; I c.
(SPWEB340B) MnDOT Wear SpecNo 2360 to Bituminous Roadways (picked up) at
$42.20 per ton; 2a. Concrete Type 3A32-1 - 3900 Ibs Approximately 200 cubic yards
to AVR (delivered) at $141.00 per cubic yard (<6yd, including surcharge); 2b.
Concrete Type 3A32-1 - 3900 Ibs Approximately 400 cubic yards to AVR (delivered)
at $117.00 per cubic yard (>6yd); 3. Hydrofluosilicic Acid Approximately 123,000 Ibs
to Hawkins (delivered) at $27.97 per cwt; 4. Liquid Chlorine Approximately 130,000
Ibs per gear to Hawkins (delivered) at $33.98 per cwt; S. Polyphosphate Ortho-
phosphate Blend Water Treatment Chemical-50/50 Blend Approximately 9,800
Gallons to Hawkins (delivered) at $4.91 per cwt; 6. Tonkazorb 3% Approximately
11.000 Gallons to Hawkins (delivered) at $12.53 per cwt; 7. Caustic Soda
Approximately 1.000 Gallons to Hawkins (delivered) at $33.00 per cwt; 8a. Sanitary
Sewer - R 1733 with Self Sealing Solid Cover (or approved equal) to ESS at $269.00
each for Complete Casting and Lid, $150.00 each for Casting Only, and $119.00 each
for Lid Only; 8b. Storm Sewer - Round Lid R2548 (or approved equals to ESS at
$429.00 each for Complete Casting and Lid, $150.00 each for Casting Only, and
$279.00 each for Lid Only; 8c. Storm Sewer- Rectangular 3067V (or approved equal)
to ESS at $368.00 each for Complete Casting and Lid, $120.00 each for Casting Only,
and $135.00 each for Lid Only; 8d. Cost of Curb Box to ESS at$112.00 each.
M.N. Request for Purchase, Two 2015 Ford Focus Sedans for the Assessing Division
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
IV.L. REQUEST FOR PURCHASE, 201S JOHN DEERE TRACTOR FOR PUBLIC WORKS -
APPROVED
The Council requested that staff include information on alternative vehicles with lower emissions when
vehicle proposals were submitted. Member Stewart made a motion, seconded by Member
Swenson, to approve the Request for Purchase, 2015 John Deere Tractor for Public Works,
awarding the bid to the recommended bidder, Scharber & Sons, Minnesota Wanner Co.,
State Contract No. 74050 at $86,430.23.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V. SPECIAL RECOGNITIONS AND PRESENTATIONS
V.A. ARBOR DAY PROCLAMATION-PROCLAIMED
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Minutes/Edina City Council/April 21. 2015
Mayor Hovland read the Arbor Day Proclamation. Member Brindle made a motion, seconded by
Member Staunton, to proclaim April 24, 2015 as Arbor Day in the City of Edina, Minnesota.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V.B. MUNICIPAL CLERK'S WEEK, MAY 3-9, 2015—PROCLAIMED
Mayor Hovland read the Municipal Clerks Week Proclamation. Member Stewart made a motion,
seconded by Member Swenson, to proclaim the week of May 3 through May 9, 2015 as
Municipal Clerk's Week.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V.C. BUILDING SAFETY MONTH, MAY 2015—PROCLAIMED
Mayor Hovland read the Building Safety Month Proclamation. Member Brindle made a motion,
seconded by Member Swenson, to proclaim the month of May 2015 as Building Safety
Month.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
David Fisher, Chief Building Official, accepted the Proclamation and thanked the Council.
V.D. MARCH SPEAK UP EDINA REPORT PRESENTED— TOPIC:STREET LIGHTS
Communications Coordinator Gilgenbach presented a summary of March opinions, both pros and cons,
collected through Speak Up, Edina relating to Street Lights.
VI. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file.
VI.A. ZONING ORDINANCE AMENDMENT REGARDING LOT DIVISION PROCEDURES,
REZONING PROCEDURES, SIDEYARD SETBACK REGULATIONS AND R-2
REGULATIONS— CONTINUED TO MAY 6, 2015
Member Brindle made a motion, seconded by Member Swenson, to continue the Public
Hearing to May 6, 2015.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VI.B. PRELIMINARY PLAT, BLAKE WOODS, 5321 AND 5331 EVANSWOOD LANE, AND 5320
AND 5324 BLAKE ROAD, FRANK BERMAN—CONTINUED TO JUNE 2, 2015
Member Stewart made a motion, seconded by Member Brindle, to continue the Public
Hearing to June 2, 2015.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VII. COMMUNITY COMMENT
No one appeared to comment.
Vlll. REPORTS/ RECOMMENDATIONS
VIII.A. PROJECT UPDATE — TRACY AVENUE, VALLEY VIEW ROAD, VALLEY LANE
INTERSECTION IMPROVEMENTS—RECEIVED
Engineer Millner updated the Council on the Tracy Avenue, Valley View Road, Valley Lane Intersection
Improvement Project. The project sought to address concerns about traffic speeds, traffic queuing, storm
water drainage, remaining service life of the watermain, and the box culvert on Valley Lane for pedestrians
and bicyclists crossing Tracy Avenue while using the future Nine Mile Creek Regional Trail. Mr. Millner
presented a map of the project location, existing conditions, project concept, funding plan, and project
timeline.
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Minutes/Edina City Council/April 21, 2015
The Council asked questions relating to optimal routes for trail users and communication with both the
Edina Transportation Commission and Three Rivers Park District.
VIII.B. RESOLUTION NO. 201541 ADOPTED — ACCEPTING VARIOUS GRANTS AND
DONATIONS
Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be
adopted by Resolution and approved by four favorable votes of the Council accepting the donations.
Member Brindle introduced and moved adoption of Resolution No. 2015-41 accepting
various grants and donations. Member Stewart seconded the motion.
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VIII.C. RESOLUTION NO. 2015-42 ACCEPTING DONATION AND APPROVING AGREEMENT
EDINA SOCCER CLUB—ADOPTED
Braemar Arena and Field General Manager Miller shared that the Edina Soccer Club approached the City
with a proposal to provide a restricted donation to purchase a Sport Court for futsal at Braemar Arena.
The City would enter into a formal agreement with the Edina Soccer Club. In exchange for the donation,
the Edina Soccer Club would receive up to 500 scheduled practice hours for 15 years or the life of the
Sport Court. Ms. Miller presented the history of futsal and the agreement with the Edina Soccer Club.
Jeff Norththrup, Vice President of the Edina Soccer Club, answered questions of the Council relating to
operating dates and the Club's position on the proposed agreement.
The Council with the concurrence of Attorney Knutson amended the language of the proposed
agreement. Paragraph 3. MONTHS OF OPERATION. should read, "Weather permitting; the futsal court
shall generally be open two weeks after ice is removed from the rink until October 15th annually, subject
to being closed for maintenance." Also, Sentence I of Paragraph 4. TERM. should read, "The term of this
Agreement shall commence on May 1, 2015 and shall end November 1, 2030, or at the end of the useful
life of the Sport Court as determined by the City, whichever first occurs."
The Council asked questions relating to repairs and flooring. Member Brindle introduced and
moved adoption of Resolution No. 2015-42, Accepting Donation and Approving Agreement
Edina Soccer Club as amended. Member Stewart seconded the motion.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VIII.D. REQUEST FOR PURCHASE, SPORT COURT FOR BRAEMAR ARENA—APPROVED
Member Swenson made a motion, seconded by Member Brindle, to approve the Request for
Purchase, Sport Court for Braemar Arena, awarding the bid to the recommended bidder,
C&C Courts, Inc. at$55,440.40.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VIII.E. RESOLUTION NO. 201543 SPONSORING APPLICATION FOR METROPOLITAN
COUNCIL LIVABLE COMMUNITY GRANT, 66 WEST APARTMENTS—ADOPTED
Economic Development Manager Neuendorf shared that in October 2014, the City approved the final
rezoning for 3330 West 60th Street to reflect the needs of a proposed housing project by Beacon Interfaith
Housing Collaborative. The developer had acquired the property and was preparing funding applications.
One highly competitive grant program was the Metropolitan Council's Livable Communities Accounts.
The terms of the Livable Communities Account program did not allow private developers to submit
funding requests. Instead, developers partnered with municipalities and the municipality would serve as
the legal sponsor of the grant application. Staff recommended that the City act as the sponsor of this grant
application.
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Minutes/Edina City Council/April 21, 2015
The Council asked questions relating to the requirements and legal responsibilities of the City. The
Council amended the language of Paragraph I I of Resolution No. 2015-43 to read, "Be It Further
Resolved, that the City, by its agreeing to act as legal sponsor for the grant application for the Project,
has no obligation to the Metropolitan Council or to Beacon, to approve any land use, permitting, or any
other current or future request including any financing of the project related to any current or future
proposed development of 3330 West 66th Street by Beacon."
Member Stewart introduced and moved adoption of Resolution No. 2015-43, Agreement to
Sponsor a Metropolitan Council Livable Communities Demonstration Account (LCDA)
Funding Application for the Redevelopment of 3330 West 66th Street, as amended.
Member Swenson seconded the motion.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IX. CORRESPONDENCE AND PETITIONS
IX.A. CORRESPONDENCE
Mayor Hovland acknowledged the Council's receipt of various correspondence.
IX.B. MINUTES:
I. ENERGY AND ENVIRONMENT COMMISSION, MARCH 12, 2015
2. PARK BOARD, MARCH 10, 2015
3. HERITAGE PRESERVATION BOARD, MARCH 10, 2015
Informational; no action required.
X. AVIATION NOISE UPDATE— Received
XI. MAYOR AND COUNCIL COMMENTS— Received
X11. MANAGER'S COMMENTS— Received
XIII. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned
at 8:5S p.m.
Respectfully submitted,
De a Langen, ty Clerk
Minutes approved by Edina City Council, May 6, 2015.
- James B. Hovland, Mayor
Video Copy of the April 21, 2015, meeting available.
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