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HomeMy WebLinkAbout1975-02-04 HRA Regular Meeting ib AGENDA Housing and Redevelopment Authority of Edina, Minnesota Tuesday, February 4, 1975, at 7:30 P.M. Edina Citv Hall 1. Roll Call. 2. Approval of the Minutes of the January 22, 1975, Portion of the Meeting of the Housing and Redevelopment Authority of Edina, Minnesota, held January 7, 1975, and adjourned to January 22, 1975. 3. Recommendations and Reports. A. Proposed Acquisition of Union Oil Property -- Public Hearing B. Urban Design Contract -- BRW C. H.R.A./City of Edina Tax Increment Pledge 4. Adjournment. MINUTES OF THE JANUARY 22, 1975, PORTION OF THE MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA HELD JANUARY 7, 1975, AND ADJOURNED TO JANUARY 22, 1975 EDINA CITY HALL f 1. Roll Call: Charles W. Freeburg Lawrence W. Rixe William F. Greer James W. Nelson (arrived at 8:45 P.M.) j f Staff Present: Greg Luce, Executive Director Thomas Erickson, H.R.A. Attorney j David Schnobrich, Project Planner If Lynnae Nye, Secretary 2. Approval of the December 11, 1974, H.R.A. Minutes as Resubmitted, and Approval of the Minutes of the January 7, 1975, Portion of the H.R.A. Meeting Held January 7, 1975, and Adjourned to January 22, 1975. i Mr. Luce resubmitted the December 11, 1974, H.R.A. minutes and briefly explained several minor clarifications. Mr. Freeburg moved the minutes of the December 11, 1974, H.R.A. meeting, approving the 50th and France Commercial Area Plan as modified, be approved as resubmitted. Mr. Greer seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Freeburg, Mr. Greer Nays: None. Motion Carried. Mr. Greer moved the minutes of the January 7, 1975, portion of the H.R.A. meeting held January 7, 1975, and adjourned to January 22, 1975, be approved as written and submitted. Mr. Freeburg seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Freeburg, Mr. Greer Nays: None. Motion Carried. 3. Recommendations and Reports. A. Urban Design Contract - BRW. Mr. Luce distributed copies of a contract proposal for professional planning, urban design, landscape design, engineering design, and construction supervision services with Bather, Ringrose, Wolsfeld, Inc. He recommended it be reviewed with Peter Jarvis of BRW, discussed with the City Engineer and City Attorney, revised and then formally approved at the next H.R.A. meeting on February 4, 1975. Inasmuch as the professional services agreement with BRW to prepare and evaluate redevelopment plans for 50th and France has expired and a new contract has not yet been entered into, Mr. Luce requested interim funds be appropriated to allow BRW to participate in discussions about the liquor store, the Union Oil station, and other project related matters and to proceed with more detailed development of the project plans. Mr. Luce noted those funds would be for payment of services retroactive to January 1, 1975, and would be deducted from the cost of the urban design contract. ,Y 1-22-75 H.R.A. Minutes Page 2 Following brief discussion, Mr. Freeburg moved the H.R.A. approve an interim billing from BRW not to exceed $1500, to be deducted from the cost of the urban design contract. Mr. Rixe seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Freeburg, Mr. Greer. Nays: None. Motion carried. Mr. Peter Jarvis, referencing the contract proposal, reviewed each section and explained: --the extent of work tasks to be performed by BRW and/or its subconsultants, including general consultation, design development, design framework for new buildings and building renovations, preparation of construction documents, and preparation of notice of bid; --the extent of the work tasks to be performed as part of separate agreements or by the H.R.A. staff, including detailed design of the parking ramps and traffic signals; and --optional work tasks by BRW, such as inspection and supervision of land- scape elements and other improvements, construction surveys and management. Mr. Jarvis recommended that a booklet entitled "The Urban Design Framework for the 50th and France Project" be prepared and given to all of the property owners and merchants in the project area for guidance in terms of building renovation, construction materials, signs, lighting, etc. for those properties which will ultimately be renovated. Mr. Jarvis reviewed the summary of urban design and engineering improvements proposed, the schedule for services, the fees, terms and special conditions of the contract, and the product summary of construction and design framework documents. Discussion followed. Mr. Freeburg reiterated the proposed contract would be further reviewed by the H.R.A. at its February 4, 1975, meeting. No action taken. B. Proposed Notification Procedures for Property Acquisitions and Plan Modifications for the 50th and France Project. Mr. Luce presented and summarized a proposed resolution establishing a notification procedure for property acquisitions and plan modifications in conjunc- tion with the 50th and France project. Mr. Erickson noted the procedures set forth in the resolution are not statutorily required, therefore, should the H.R.A. or staff fail to comply with the steps outlined, it would not affect any action of the H.R.A. Discussion followed. . Mr. Greer felt the proposed resolution would not solve the problem of initial notification of affected property owners and interested parties during the early stages of development of a plan for a project. He doubted whether a written document could solve that problem, but agreed that early notification of all potentially affected parties within the project area is the responsibility of the H.R.A. and its staff. 1-22-75 H.R.A. Minutes Page 3 Mr. Rixe moved the following resolution be adopted. Mr. Greer seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Freeburg, Mr. Greer, Mr. Nelson. Nays: None. Motion carried. RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA WHEREAS, the Housing and Redevelopment Authority of Edina, Minnesota ("H.R.A.") , by resolution adopted December 11, 1974, and the Edina City Council ("Council") , by resolution adopted December 16, 1974, did adopt and approve, respectively, the 50th & France Commercial Area Plan dated December 3, 1974 ("Plan") ; and WHEREAS, the Plan describes a Project Area and provides for acquisition of parcels of land within the Project Area; and WHEREAS, the H.R.A. has made every effort to obtain planning participation by all parties concerned with and having an interest in the Project Area, and to inform and advise all such parties of the H.R.A. 's plans for the Project Area, and, in addition, has given all notices required by law in connection with the adoption and approval of the Plan; and WHEREAS, the H.R.A. desires to continue to give all persons who may own or have an interest in property within the Project Area which is proposed to be acquired, reasonable opportunity to be heard concerning the Plan and its effect on such property, and any proposal such persons may have for modification of the Plan as it relates to such property. NOW, THEREFORE, the Housing and Redevelopment Authority of Edina, Minnesota, does hereby resolve that, in connection with any acquisition by the H.R.A. of land or buildings, or any interest therein, within the Project Area, the following procedure be used: 1. Prior to any action being taken for any such acquisition, the Executive Director shall give written, mailed notice to the owners of the property or interest to be acquired, as such owners are shown on, and at the addresses shown on, the records of the Assessor of the City of Edina. A copy of such notice shall also be sent to all persons in possession (other than by means of parked vehicles) of the property to be acquired, as can best be determined by a physical inspection and inquiry then to be made by the Executive Director. The notice shall state that the plan contemplates acquisition of their property by the H.R.A. and shall give the extent of such acquisition, that the Plan is able to be modified, and that if the recipient of the notice wishes to discuss the proposed acquisition or any modification to the Plan for the purposes of eliminating, or changing the extent of, the proposed acquisition, then the recipient should communicate with the Executive Director within ten (10) days after receipt of the notice, to set up a meeting to discuss such modification. 1-22-75 H.R.A. Minutes Page 4 2. If, within the 10-day period, a meeting is requested, the Executive Director shall meet with the requesting party to discuss the acquisition and any proposed modifications. The Executive Director also shall give at least five (5) days' written notice to a representative of the Citizens Advisory Committee and the 50th &France Commercial Steering Committee of such meeting, so that a representative of those committees may attend and join in the discussions. 3. The Executive Director shall report the results of such meeting or meetings to the H.R.A. at its next regular meeting following the last of such meetings. If the Executive Director recommends that a modification be made to the Plan, then the H.R.A. , at such meeting, shall set a date for a public hearing on the modification. If the Executive Director recommends, as a result of such meeting or meetings, that no modification be made to the Plan, but the person or persons requesting the meeting with the Executive Director pursuant to paragraph 1 above, requests a hearing before the H.R.A. to propose a modification of the Plan, then the H.R.A. shall set a date for a public hearing on the modification. The hearing shall be set for a date within forty-five (45) days of such regular meeting of the H.R.A. The Executive Director shall give written, mailed notice to all persons who attended any one or more of the meetings held pursuant to paragraph 2 above, at least ten (10) days before the hearing date, advising them of the public hearing and the proposed modification. Also, a notice of the date, time, place and proposed modification to be discussed at the meeting shall be published in the Edina Sun at least ten (10) days before the hearing date. 4. At the public hearing, the oral and written views of all interested persons shall be heard, and the H.R.A. shall make its decision on whether to modify the Plan at the same or a specified future meeting of the H.R.A. BE IT FURTHER RESOLVED, that the failure to follow or comply with any one or more of the procedures above established shall not in any way affect or invalidate any action or inaction of the H.R.A. otherwise taken or done in compliance with applicable statutory requirements and procedures, it being understood that the foregoing procedures are not required by any applicable statutory requirements or procedures, but are being implemented by the H.R.A. for improved communication and to aid the H.R.A. in making decisions concerning the implementation or modification of the Plan. Mr. Luce suggested the H.R.A. or its staff prepare and distribute a bi-monthly newsletter to identify the activities underway and expected to occur within the project area. It was generally agreed that the 50th and France Business and Professional Association should be asked if it would be willing to prepare and distribute an informational newsletter, since a newsletter from the H.R.A. or its staff might be construed to be an official position or "public propaganda at taxpayers' expense". C. Mr. Luce informed the H.R.A. that the staff, the consultant, and representatives of the Union Oil Company have met and will meet again before the scheduled February 4, 1975, public hearing on the acquisition of the service station at 50th and Halifax. r� 1-22-75 H.R.A. Minutes Page 5 He also informed the Authority that Edina will receive about $75,000 from community development funding based on the population, number of poverty people, and the extent of overcrowding in Edina. He speculated that part of the public improvements proposed for 49 1/2 Street, 50th Street, and France Avenue may be funded by community development, FAU, and/or state aid funds. 4. Adjournment. Mr. Greer moved the January 22, 1975, portion of the H.R.A. meeting held January 7, 1975, and adjourned to January 22, 1975,. be adjourned. Mr. Nelson seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Freeburg, Mr. Greer, Mr. Nelson. Nays: None. Motion carried. Respectfully submitted, Greg Luce Executive Director MINUTES OF THE DECEMBER 11, 1974 PORTION OF THE MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA HELD DECEMBER 3, 1974, AND ADJOURNED TO WEDNESDAY, DECEMBER 11, 1974 EDINA CITY HALL Mr. Freeburg reconvened the adjourned H.R.A. meeting of December 3, 1974. 1. Roll Call: Mr. Charles W. Freeburg, Chairman Mr. Gary B. Lyall Mr. Lawrence W. Rixe Mr. James W. Nelson Staff Present: Greg Luce, Executive Director Thomas S. Erickson, H.R.A. Attorney David Schnobrich, Planning Intern Lynnae Nye, Secretary 2. Recommendations and Reports. Mr. Luce presented the resolution and written opinion of the Edina Planning Commission of the "50th and France Commercial Area Plan" for redevelopment of the 50th and France area. He presented copies of the resolutions , findings and determinations that must be made by the H.R.A. pursuant to state statutes and a proposed letter to the County Auditor requesting the taxable value of properties within the proposed redevelopment area be frozen. Mr. Luce noted a public hearing on the "50th and France Commercial Area Plan" will be held by the Edina City Council on December 16, 1974, at 7:00 P.M. at the Edina City Hall. Lengthy discussion followed regarding the proposed findings and determinations and the "50th and France Commercial Area Plan" text. The Authority generally agreed a detailed and comprehensive financial feasibility plan is necessary as soon as possible to determine exactly what the total project will cost and how much is to be spent for each individual item. Mr. Lyall felt the H.R.A. 's payback goal should be included in the plan text, and the H.R.A. 's process of goal establishment and the fact that these goals were recently derived with the community in public hearings should be emphasized. After discussion, all generally agreed the "50th and France Commercial Area Plan" should be revised to include the following modifications: 1. The cover letter from Peter Jarvis should be dated December 3, 1974. 2. The first sentence of page 4 should read "Traffic congestion, lack of adequate parking, underused land area, faulty building arrangement, and commercial encroachment on residential areas are current problems in the 50th and France area." 3. The H.R.A. 's original "payback" goal should be included on page 28, as follows: "Finance the redevelopment of the project area by use of the tax increment financing method and other means available to the Housing and Redevelopment Authority, acting by itself or in cooperation with the City of Edina, so that the public redevelopment cost of the project will be paid within 20 years and so that a long term physical and fiscal benefit will result." 4. The final paragraph on page 28 should read: "The above stated goals were developed by the Edina Housing and Redevelopment Authority with participation from the 50th and France businessmen and the Citizens Advisory Committee . 12-11-74 H.R.A. Minutes Page 2 and are consistent with those adopted by the Planning Commission on March 6, 1968, from the Barton , Aschman Study of April 14, 1966" to emphasize the goals were recently derived by the H.R.A. with community input. 5. The "urban design" section on page 29 should state that "all overhead utilities will be placed underground to further increase the visual and physical attractiveness of the area." 6. The phrase "in and for the City of Edina" should be excluded in the first sentence on page 33, and the following sentence should be added at the end of the first paragraph (under "relocation") : "The requirements of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, acts amendatory thereof, and regulations adopted pursuant thereto will be complied with." s 7. A minor typographical error ("only") should be corrected in sentence 3, paragraph 3, page 33. 8. The phrase "with a bond payoff term presently estimated to be approximately 20 years" should be added at the end of the first paragraph on page 34. Mr. Lyall moved the following findings and determinations by, and resolutions of, the Housing and Redevelopment Authority of Edina, Minnesota, approving a redevelopment plan for the 50th and France area, modified as set out above, be adopted. Mr. Rixe seconded the motion and upon roll. call the following voted: Ayes: fir. Nelson, Mr. Lyall, Mr. Freeburg, Mr. Rixe. Nays: None. Motion carried. FINDINGS AND DETERMINATIONS BY, AND RESOLUTIONS OF, THE HOUSING AND REDEVELOPI'.ENT AUTHORITY OF EDITIA, MINNESOTA, RELATIVE TO AND APPROVING A REDEVELOPMENT PLAN FOR AN URBAN RENEWAL PROJECT FOR THE 50TH AND F?,ANCE AREA IN EDiT1A, MINNESOTA, ENTITLED "50Th 9 FRANCE COMMERCIAL AREA PLAIT," DA'I'ED DECEMBER 3, _7_974 WHEREAS , the Housing and Redevelopment Authority of Edina, Minnesota (the "Authority") , has prepared a redevelopment plan for an urban renewal project in the 50th and France area of Edina, Minnesota, entitled "50th and France Commercial Area Plan," dated December 3, 1974 (the "Plan") , which Plan consists of five (5) sections and nine (9) maps , and includes a statement of the method proposed for financing the project proposed by the Plan; and WHEREAS, the Plan was duly transmitted by the Authority to the Planning Commission of the City of Edina, (Minnesota, being the duly designated and acting official planning agency of Edina, for its study and with a request for its written opinion thereon; and WHEREAS, the said Planning Commission, at its meeting on December 11, 1974, did, by resolution duly adopted, render its written opinion on the Plan; and '12-11-74 H.R.A. Minutes Page 3 WHEREAS, the Authority, prior to proceeding with the Plan, must first approve the Plan and then apply to the City Council of the City of Edina, Minnesota, for approval of the Plan, and receive such approval, NOW, THEREFORE, the Authority does hereby make the following findings and determinations: 1. That the area included within the Plan (the "Project Area") is a deteriorated and deteriorating area within the meaning of Minnesota Statutes 462.421, suhd. 11; 2. That the urban renewal project proposed by the Plan is necessary to eliminate and prevent the spread of such deterioration; 3. That the Project Area is subject to conditions preventing private development and would not be made available for redevelopment without the governmental assistance and financial aid proposed by the Plan; 4. That the Plan affords maximum opportunity for redevelopment of the Project Area by private enterprise, consistent with the sound needs of the locality as a whole; 5. That the Plan provides an outline for the development and redevelopment of the Project Area and is sufficiently complete to indicate the relationship of the Plan to the objectives of the City of Edina as to appropriate land uses within the Project Area, and to indicate the general land uses and general standards of develop- ment or redevelopment within the Project Area; 6. That there is a feasible method for the temporary relocation of families who may be displaced from the Project Area, and that there are available, or will be provided, in the Project Area, or in other areas not .less desirable in regard to public utilities and public and commercial facilities, and at rents or prices within the financial means of the families who may be displaced from the Project Area, decent, safe, and sanitary dwellings at least equal in number to the number of families who may be so displaced; that the Authority, in acquiring an_v properties, must and will provide all relocation assistance and benefits reeuired by the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, any acts amendatory thereof, any regulations duly adopted pursuant thereto, and anv_ regulations duly adopted by the State of Minnescta, its agencies, or political subdivisions, pursuant to law; 7. That the objectives and purposes of the Plan conform to and are consistent with the general land use proposals and planning objectives previously, from time to time, established by the Planning Commission of the City of Edina for the development of the Project Area; S. That the Planning Commission of the City of Edina, by resolution dated December 11, 1974, did render its written opinion on the Plan, which opinion was that the Plan should be approved by the Authority and the City Council and be implemented and carried out as soon as possible. THEREFORE, the Authority does hereby resolve and direct as follows: A. That the Plan, in all respects , is hereby approved; 12--11-74 H.R.A. Minutes Page 4 B. That the Authority should apply to the City Council of the City of Edina, Minnesota, for approval of the Plan, and does hereby authorize and direct the Executive Director of the Authority, for and in behalf of, and in the name of, the Authority, to maize application to the City Council of the City of Edina for approval of the Plan, and to submit, with the application, the Plan, including a statement of the method proposed for financing the project proposed by the Plan, and the written opinion of the Planning Commission of the City of Edina, Minnesota, dated December 11, 1974, and to take such other action and submit to the said City Council such other information and material as the Executive Director may deem necessary or advisable in order to obtain and expedite the approval of the Plan by said City Council; C. That the Secretary of the Authority is hereby directed to file a copy of the Plan and a copy of the written opinion of the Planning Commission of the City of Edina with the minutes of this meeting of the Authority; D. That the Executive Director of the Authority is hereby further authorized and directed to transmit to the State Housing Commission certified copies of the Plan, including a statement of the method proposed for financing the project proposed by the Plan, and the written opinion of the Planning Commission; E. That the Executive Director of the Authority is hereby further authorized and directed, immediately upon approval of the Plan by the City Council of Edina, Minnesota, to request , for and on behalf of, and in the name of, the Authority, the Auditor of Hennepin County, Minnesota, to certify the assessed valuation of all taxable real property within the Project Area as then most recently determined, in order to fix the "original taxable value" for tax increment financing purposes, pursuant to Minnesota Statutes 462. 5£35, and to do all other acts and furnish to the said County Auditor all documents the Executive Director deems necessary or desirable to fix such 'original taxable value" as soon as possible after the Plan is approved by said City Council. F. That the Executive Director of the Authority is hereby further authorized and directed to take all such action, including furnishing of documents, as he deems necessary or desirable, for and in behalf of, and in the name of, the Authority to obtain and expedite approval of the Plan by all necessary or desirable agencies , political subdivisions, persons, and authorities, and to obtain and expedite all necessary financing in conformance with the financing method proposed by the Plan. Discussion followed regarding a financial feasibility statement, design criteria and architectural review process to be developed and the method to be used to dispose of parcels which become the property of the H.R.A. All generally abreed the proposed letter to the County Auditor is acceptable as presented. 3. Adjournment. No further comments being heard, Mr. Lyall moved the reconvened December 3, 1974, H.R.A. meeting be adjourned. Mr. Nelson seconded the motion, and upon roll call the following voted: Ayes: Mr. Nelson, Mr. Lyall, Mr. Freeburg, Mr. Rixe. Nays: alone. Motion carried. Meeting adjourned. Respectfully submitted, Greg Luce, Executive Director