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HomeMy WebLinkAbout1988-11-15 Park Board MinutesEDINA PARK BOARD 7:30 p.m. November 15, 1988 Edina City Hall .EMBERS PRESENT: Bob Christianson, Jim Fee, Mac Thayer, Jean Rydell, Bill Lord, Itti Furlong MEMBERS ABSENT: Don Wineberg, Andrew Montgomery, Bill Jenkins, Scott Johnson STAFF PRESENT: Bob Kojetin, John Keprios, John Valliere, Bill Bach, Sue Weigle, Stacey Kness OTHERS PRESENT: Ray Vander Kelen, Braemar Golf Association Mr. Kojetin indicated the December 13, 1988, Park Board meeting will be a joint meeting with the City Council at 8:00 pm to discuss strategic planning. Mr. Christianson called the meeting to order at 7:35 p.m. I. APPROVAL OF OCTOBER 11, 1988, MEETING MINUTES Jim Fee MOVED TO APPROVE THE OCTOBER 11, 1988, MINUTES. Jean Rydell seconded the motion. MOTION CARRIED. II. BRAEMAR GOLF COURSE Anniversary Tournament - Mr. Valliere indicated July 8, 1989, is the 25th anniversary of Braemar Golf Course. Mr. Valliere is proposing a double shotgun tournament with 144 people playing in the morning and 144 playing in the afternoon of Sunday, July 9. Mr. Valliere proposes that the tournament fee include costs of the event including prizes, food, and a dance. Mr. Valliere reminded the board the greensfees were waived for the Centennial Tournament which was not played. Mr. Valliere is proposing that the greensfees be waived for the Silver Anniversary Tournament so all residents of Edina can participate. Mr. Kojetin indicated that the Braemar Golf Association would be the volunteer organization hosting the tournament. Bill Lord MOVED THAT GREENSFEES FOR THE SILVER ANNIVERSARY TOURNAMENT JULY 9, 1989, BE WAIVED. Mac Thayer seconded the motion. MOTION CARRIED. Executive Course Building - Mr. Kojetin reviewed the executive course building progress. Bids will be opened Thursday, November 17, for the executive course building. Mr. Valliere and Dan Dornseif spent a lot of time designing and studying the building layout. Plans have been picked up by 44 bidders which could make for a low bid. Mr. Valliere explained some of the specifications of the building. The upper level is 40' x 30' which will include storage for golf balls, a work area, public restrooms, and vending machines. There will also be a small waiting area for people coming to the executive course. A concern is that a building of that size could overpower the present clubhouse. The west side will have a small screened patio; the south side is the entrance; the north side will have an outside walk-up window for buying buckets of golf balls and paying executive course greensfees. There will be a storage area underneath for 20 - 22 golf cars. The building had to be elevated to accommodate golf car storage under it. It seems the bidding contractors' main concern has been the poor soil condition. The long range plan was estimated for $200,000 plus $50,000 for additional space for golf car storage, but now the two are incorporated. The building will be closed November through March, so the outside of the new building will be protected from vandalism for the months it is closed. March 15 is the recommended completion date. - 1 - taken from November 15, 1988, Park Board minutes Progress Report on New Tee Layout - Mr. Valliere indicated plans for tee improvement. The plan is to enlarge and reconstruct three to four tees per year over a period of about seven to eight years for completion and to design some type of layout continuity i.e. benches, ball washers, and signs for hole information and layout which will be considered on all of the tees at Braemar. The present tees are not large enough to meet traffic needs and should be re -designed. The cost could be $4,000 to $6,000 per tee. Mr. Christianson asked if we are better off putting money into things that make it nicer to play. Mr. Kojetin said most of the money will be going into the repair and construction of new tees which would address that issue. Mr. Lord said the only negative comments he has heard from people is on the condition of the tees. He thinks controlling access to the tees will improve the course greatly. New Nine Hole Course - Mr. Kojetin indicated that the new nine hole is progressing slowly because the layout at the present time consists mostly within the low, southern, swampy area of the park. We have had various plans and are now working on the layout consisting of more of the area in the high ground on the east side of the park and also the area of the soccer field. This would include minimum usage of the layout within the low swampy land. This would be more conducive to the Watershed District and the Corps of Engineers in approving the overall plan of the new nine holes. Mr. Kojetin indicated on a plan some of the different alternatives that have been looked at. IV. LEASING/RENTING POLICY Mr. Keprios handed out a memo that was discussed by the park staff and then discussed some leasing/renting guidelines with the Park Board. (See attached.) Mr. Christianson confirmed that "renting" is a one-time action and "leasing" is a long term action. It was asked if Arneson Acres is considered an enterprise facility. Mr. Christianson said we can decide whether or not a facility [Arneson Acres] can be an enterprise facility and can rent or lease to a church. Mrs. Furlong asked if it seems like Arneson Acres can generate revenue needed for other areas, would it ever become an enterprise facility? Mr. Kojetin said in a sense, Arneson Acres is rented by the Historical Society and Garden Council. Mr. Keprios then referred to the recommendation of last month of leasing Lewis Park for Dekhockey. Mr. Keprios considers Dekhockey as one of the activities that can be classified as a recreational activity in the staff's report. Dekhockey is the type of good community recreational activity that we could lease the facility and generate income from since it would be very difficult with the size of the park staff to add this activity to the administration of the park department. Mr. Christianson asked other than Dekhockey, are there any other items pending adoption of a policy? Mr. Kojetin indicated at present he does not know of any other pending item. Mr. Lord recommended each request be analyzed first by the staff and then recommended to the Park Board. Jean Rydell MOVED TO ADOPT THE POLICIES AS WRITTEN BY THE STAFF. There was no second and no vote. Bill Lord MOVED TO APPROVE ON A ONE-TIME BASIS DEKHOCKEY FOR THE 1989 SEASON AT LEWIS PARK. Mac Thayer seconded the motion. MOTION CARRIED. Mr. Christianson asked board members to review the written guidelines and prepare to act on a policy in January. He asked Mr. Keprios to specify in Category 3 which facilities are enterprise facilities. - 2 - V. HISTORICAL MUSEUM UPDATE Mr. Kojetin gave an update on the establishment of the historical museum as proposed as the lasting memorial for the Centennial. Mr. Kojetin had requested that the Centennial Commission give approval to proceed with the next design phase of the museum so plans could be ready by the December 30 Centennial event. It will cost approximately $5,000 for the next phase plan design. The Centennial Commission gave its approval of the $5,000 expenditure for the design phase. VI. SENIOR CENTER UPDATE Mrs. Rydell gave a report of the Senior Center Research Committee which has finalized its recommendation to move to the West Community Room in the Community Center building. Because of the immediate decision to get operations going, it was recommended that December 27 be the moving date of the Senior Center to the Community Center. Congregate dining will have its last dinner on December 23 and will not start its new program at the Community Center until February 6, 1989. There are still some plans to be completed on congregate dining. A handicap accessible elevator will be placed in the building with funds provided by the Community Development Block Grant. It is also recommended that the Senior Center remain at the Community Center until such time as a new facility can be considered. Sue Weigle's office will be located in one of the three offices in the West Community Room. The City will have to do some minor alterations to install doorways into the West Community Room before the move can be made. Mr. Kojetin stated the next step is to inform the seniors by creating a brochure giving the specifics of the move, time table, location, and specifics of the new center. Mr. Kojetin also said that he is working with the Health Department on the kitchen facility, and the elevator must be under contract before December 31, 1988, to use grant money from 1988 for the elevator and handicap bathrooms. The Community Center Board has given its approval, and the School Board is also making their recommendation for approval. Mr. Kojetin recommended that we proceed with this recommendation to the Council for final approval with the understanding that we are in the process of working out a contract with the School District. Mrs. Weigle said we are trying to ward off as many problems as possible such as parking. We are trying to work with the School District on a bus route to get the seniors to and from the center. Mr. Weigle stated we can work with Community Education but we don't want people to think we are part of Community Education; we are part of the City and the Park and Recreation Department. VII. OTHER Mr. Keprios mentioned 17 windows were vandalized at the Arneson Acres greenhouse. Mr. Kojetin indicated Centennial Lakes is in Phase I which is grading. He said a Park Board member should be appointed to sit on the designing board in the next month or two. It has come to the attention of the Park Department that the paddle ball court has lived its life and at this time is very expensive to repair for the amount of usage it receives. We have received a recommendation from the insurance company to either demolish it or completely build a new one. Mr. Valliere estimates people use it about twice a week on winter evenings. Mr. Kojetin stated it would cost about $20,000 to rebuild the paddle court, and it would have to be moved when the new nine hole course is constructed. - 3 - Jim Fee MOVED TO RECOMMEND THAT THE PARK AND RECREATION DEPARTMENT PROCEED WITH DEMOLISHING THE PADDLE TENNIS COURTS. Jean Rydell seconded the motion. MOTION CARRIED. III.ADJOURNMENT Jean Rydell MOVED TO ADJOURN AT 8:55 PM. Jim Fee seconded the motion. MOTION CARRIED. ITEMS FOR COUNCIL APPROVAL Bill Lord MOVED THAT GREENSFEES FOR THE SILVER ANNIVERSARY TOURNAMENT JULY 9, 1989, BE WAIVED. Mac Thayer seconded the motion. MOTION CARRIED. Bill Lord MOVED TO APPROVE ON A ONE-TIME BASIS DEKHOCKEY FOR THE 1989 SEASON AT LEWIS PARK. Mac Thayer seconded the motion. MOTION CARRIED. Jim Fee MOVED TO RECOMMEND THAT THE PARK AND RECREATION DEPARTMENT PROCEED WITH DEMOLISHING THE PADDLE TENNIS COURTS. Jean Rydell seconded the motion. MOTION CARRIED. - 4 -