HomeMy WebLinkAbout1988-11-15 Park Board MinutesEDINA PARK BOARD
7:30 p.m.
November 15, 1988
Edina City Hall
.EMBERS PRESENT: Bob Christianson, Jim Fee, Mac Thayer, Jean Rydell, Bill Lord, Itti
Furlong
MEMBERS ABSENT: Don Wineberg, Andrew Montgomery, Bill Jenkins, Scott Johnson
STAFF PRESENT: Bob Kojetin, John Keprios, John Valliere, Bill Bach, Sue Weigle,
Stacey Kness
OTHERS PRESENT: Ray Vander Kelen, Braemar Golf Association
Mr. Kojetin indicated the December 13, 1988, Park Board meeting will be a joint meeting
with the City Council at 8:00 pm to discuss strategic planning.
Mr. Christianson called the meeting to order at 7:35 p.m.
I. APPROVAL OF OCTOBER 11, 1988, MEETING MINUTES
Jim Fee MOVED TO APPROVE THE OCTOBER 11, 1988, MINUTES. Jean Rydell seconded the
motion. MOTION CARRIED.
II. BRAEMAR GOLF COURSE
Anniversary Tournament - Mr. Valliere indicated July 8, 1989, is the 25th anniversary
of Braemar Golf Course. Mr. Valliere is proposing a double shotgun tournament with
144 people playing in the morning and 144 playing in the afternoon of Sunday, July
9. Mr. Valliere proposes that the tournament fee include costs of the event
including prizes, food, and a dance. Mr. Valliere reminded the board the greensfees
were waived for the Centennial Tournament which was not played. Mr. Valliere is
proposing that the greensfees be waived for the Silver Anniversary Tournament so all
residents of Edina can participate. Mr. Kojetin indicated that the Braemar Golf
Association would be the volunteer organization hosting the tournament.
Bill Lord MOVED THAT GREENSFEES FOR THE SILVER ANNIVERSARY TOURNAMENT JULY 9, 1989,
BE WAIVED. Mac Thayer seconded the motion. MOTION CARRIED.
Executive Course Building - Mr. Kojetin reviewed the executive course building
progress. Bids will be opened Thursday, November 17, for the executive course
building. Mr. Valliere and Dan Dornseif spent a lot of time designing and studying
the building layout. Plans have been picked up by 44 bidders which could make for a
low bid. Mr. Valliere explained some of the specifications of the building. The
upper level is 40' x 30' which will include storage for golf balls, a work area,
public restrooms, and vending machines. There will also be a small waiting area for
people coming to the executive course. A concern is that a building of that size
could overpower the present clubhouse. The west side will have a small screened
patio; the south side is the entrance; the north side will have an outside walk-up
window for buying buckets of golf balls and paying executive course greensfees.
There will be a storage area underneath for 20 - 22 golf cars. The building had to
be elevated to accommodate golf car storage under it. It seems the bidding
contractors' main concern has been the poor soil condition. The long range plan was
estimated for $200,000 plus $50,000 for additional space for golf car storage, but
now the two are incorporated. The building will be closed November through March, so
the outside of the new building will be protected from vandalism for the months it is
closed. March 15 is the recommended completion date.
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taken from November 15, 1988, Park Board minutes
Progress Report on New Tee Layout - Mr. Valliere indicated plans for tee
improvement. The plan is to enlarge and reconstruct three to four tees per year over
a period of about seven to eight years for completion and to design some type of
layout continuity i.e. benches, ball washers, and signs for hole information and
layout which will be considered on all of the tees at Braemar. The present tees are
not large enough to meet traffic needs and should be re -designed. The cost could be
$4,000 to $6,000 per tee. Mr. Christianson asked if we are better off putting money
into things that make it nicer to play. Mr. Kojetin said most of the money will be
going into the repair and construction of new tees which would address that issue.
Mr. Lord said the only negative comments he has heard from people is on the condition
of the tees. He thinks controlling access to the tees will improve the course
greatly.
New Nine Hole Course - Mr. Kojetin indicated that the new nine hole is progressing
slowly because the layout at the present time consists mostly within the low,
southern, swampy area of the park. We have had various plans and are now working on
the layout consisting of more of the area in the high ground on the east side of the
park and also the area of the soccer field. This would include minimum usage of the
layout within the low swampy land. This would be more conducive to the Watershed
District and the Corps of Engineers in approving the overall plan of the new nine
holes. Mr. Kojetin indicated on a plan some of the different alternatives that have
been looked at.
IV. LEASING/RENTING POLICY
Mr. Keprios handed out a memo that was discussed by the park staff and then discussed
some leasing/renting guidelines with the Park Board. (See attached.) Mr.
Christianson confirmed that "renting" is a one-time action and "leasing" is a long
term action. It was asked if Arneson Acres is considered an enterprise facility.
Mr. Christianson said we can decide whether or not a facility [Arneson Acres] can be
an enterprise facility and can rent or lease to a church. Mrs. Furlong asked if it
seems like Arneson Acres can generate revenue needed for other areas, would it ever
become an enterprise facility? Mr. Kojetin said in a sense, Arneson Acres is rented
by the Historical Society and Garden Council.
Mr. Keprios then referred to the recommendation of last month of leasing Lewis Park
for Dekhockey. Mr. Keprios considers Dekhockey as one of the activities that can be
classified as a recreational activity in the staff's report. Dekhockey is the type
of good community recreational activity that we could lease the facility and generate
income from since it would be very difficult with the size of the park staff to add
this activity to the administration of the park department. Mr. Christianson asked
other than Dekhockey, are there any other items pending adoption of a policy? Mr.
Kojetin indicated at present he does not know of any other pending item. Mr. Lord
recommended each request be analyzed first by the staff and then recommended to the
Park Board.
Jean Rydell MOVED TO ADOPT THE POLICIES AS WRITTEN BY THE STAFF. There was no second
and no vote.
Bill Lord MOVED TO APPROVE ON A ONE-TIME BASIS DEKHOCKEY FOR THE 1989 SEASON AT LEWIS
PARK. Mac Thayer seconded the motion. MOTION CARRIED.
Mr. Christianson asked board members to review the written guidelines and prepare to
act on a policy in January. He asked Mr. Keprios to specify in Category 3 which
facilities are enterprise facilities.
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V. HISTORICAL MUSEUM UPDATE
Mr. Kojetin gave an update on the establishment of the historical museum as proposed
as the lasting memorial for the Centennial. Mr. Kojetin had requested that the
Centennial Commission give approval to proceed with the next design phase of the
museum so plans could be ready by the December 30 Centennial event. It will cost
approximately $5,000 for the next phase plan design. The Centennial Commission gave
its approval of the $5,000 expenditure for the design phase.
VI. SENIOR CENTER UPDATE
Mrs. Rydell gave a report of the Senior Center Research Committee which has finalized
its recommendation to move to the West Community Room in the Community Center
building. Because of the immediate decision to get operations going, it was
recommended that December 27 be the moving date of the Senior Center to the Community
Center. Congregate dining will have its last dinner on December 23 and will not
start its new program at the Community Center until February 6, 1989. There are
still some plans to be completed on congregate dining. A handicap accessible
elevator will be placed in the building with funds provided by the Community
Development Block Grant. It is also recommended that the Senior Center remain at the
Community Center until such time as a new facility can be considered. Sue Weigle's
office will be located in one of the three offices in the West Community Room. The
City will have to do some minor alterations to install doorways into the West
Community Room before the move can be made.
Mr. Kojetin stated the next step is to inform the seniors by creating a brochure
giving the specifics of the move, time table, location, and specifics of the new
center. Mr. Kojetin also said that he is working with the Health Department on the
kitchen facility, and the elevator must be under contract before December 31, 1988,
to use grant money from 1988 for the elevator and handicap bathrooms.
The Community Center Board has given its approval, and the School Board is also
making their recommendation for approval. Mr. Kojetin recommended that we proceed
with this recommendation to the Council for final approval with the understanding
that we are in the process of working out a contract with the School District.
Mrs. Weigle said we are trying to ward off as many problems as possible such as
parking. We are trying to work with the School District on a bus route to get the
seniors to and from the center. Mr. Weigle stated we can work with Community
Education but we don't want people to think we are part of Community Education; we
are part of the City and the Park and Recreation Department.
VII. OTHER
Mr. Keprios mentioned 17 windows were vandalized at the Arneson Acres greenhouse.
Mr. Kojetin indicated Centennial Lakes is in Phase I which is grading. He said a
Park Board member should be appointed to sit on the designing board in the next month
or two.
It has come to the attention of the Park Department that the paddle ball court has
lived its life and at this time is very expensive to repair for the amount of usage
it receives. We have received a recommendation from the insurance company to either
demolish it or completely build a new one. Mr. Valliere estimates people use it
about twice a week on winter evenings. Mr. Kojetin stated it would cost about
$20,000 to rebuild the paddle court, and it would have to be moved when the new nine
hole course is constructed.
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Jim Fee MOVED TO RECOMMEND THAT THE PARK AND RECREATION DEPARTMENT PROCEED WITH
DEMOLISHING THE PADDLE TENNIS COURTS. Jean Rydell seconded the motion. MOTION
CARRIED.
III.ADJOURNMENT
Jean Rydell MOVED TO ADJOURN AT 8:55 PM. Jim Fee seconded the motion. MOTION
CARRIED.
ITEMS FOR COUNCIL APPROVAL
Bill Lord MOVED THAT GREENSFEES FOR THE SILVER ANNIVERSARY TOURNAMENT JULY 9, 1989,
BE WAIVED. Mac Thayer seconded the motion. MOTION CARRIED.
Bill Lord MOVED TO APPROVE ON A ONE-TIME BASIS DEKHOCKEY FOR THE 1989 SEASON AT LEWIS
PARK. Mac Thayer seconded the motion. MOTION CARRIED.
Jim Fee MOVED TO RECOMMEND THAT THE PARK AND RECREATION DEPARTMENT PROCEED WITH
DEMOLISHING THE PADDLE TENNIS COURTS. Jean Rydell seconded the motion. MOTION
CARRIED.
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