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HomeMy WebLinkAbout1986-04-03 Park Board MinutesEDINA PARK BOARD 7:30 a.m. April 3, 1986 Edina City Hall MEMBERS PRESENT: George Warner, Jean Rydell, Bob Christianson, Jim Fee, Andrew Montgomery, John Thayer, Bill Lord, Joan Lonsbury STAFF PRESENT: Bob Kojetin, John Keprios, Ed MacHolda, Ken Rosland, Madelyn Krinke OTHERS PRESENT: Peter Jarvis, Dennis Sutliffe, McRae Anderson and Cindy Peterson Meeting was called to order by Joan Lonsbury and stated that the purpose of the meeting was to respond to the City Council's direction to reconsider the Edinborough Park proposal and recommend how construction costs might be reduced. if necessary. Ken Rosland explained that the City Council was hesitant to approve the bids which were received totalling Five Million Nine Hundred Thousand Dollars for the park portion of Edinborough, since only Five Million was initially approved. The city is obligated to construct the park at Edinborough, but is not obligated to -go over the amount of Five Million dollars. The city council wanted the Park Board to have the opportunity to decide what to cut, if something must be cut. Mr. Rosland further explained that Councilman Richards had met with the developers after the Monday council meeting and that it is very hopeful that the Developers will absorb the additional cost and no cuts will be necessary from the plan which was bid. Peter Jarvis reviewed the Edinborough plans and bids, explaining what had caused the bids received to be $900,000 over the estimate originally made by the Construction Manager. An additional $420,000 was seen in the electrical and $219,000 was the overage in the structural concrete and masonry from the estimate made in October of 1985. Mr. Jarvis speculated that the difference in the estimates made in October and the actual bids were probably due to two tactors: 1) some additional items were added because they€were deemed to be necessary for labor saving and energy saving and 2) the construction climate changed unexpectedly from October to January. Mr. Jarvis suggested that any cuts would impact on the total park and one area could not just be eliminated without a total redesign of the park if $900,000 worth of cuts have to be made. Bill Lord commented that if there had to be cuts made from the park now, it would have to be redesigned, which would put bids off about six months from now. The new bids could conceivably come in over Five Million Dollars, even after cutting out certain items, because of the fluctuation in construction and material costs. Joan Lonsbury remarked that she felt that in the early years of the park system we were always the leaders in making decisions to purchase initial land for the parks and to build things such as the first ice arenas, pool and Golf Course. chis is an opportunity to have the leadership to take the risk again and be a leader to approve this concept and develop this fine new park in the community. Mrs. Lonsbury recommends that the project proceed as it is. Ken Rosland indicated that he felt that if cuts have to be made, the entire programming should be reevaluated, starting with the Park and Recreation staff. Bob Kojetin also agreed that if there were to be major cuts the entire park would have to be redesigned and he would want to go back to his staff and look at programming and reevaluate what could be done differently. Bob explained that from the beginning of the planning of the park, the park and recreation staff tried to include both active and passive areas and tried to program in areas which may be inadequate in the city at present. Mr. Kojetin would not recommend taking away any of the features which would diminish the aesthetics which are presently in the plans. Flexibility in the park design, being able to use areas for several purposes, is one feature which Mr. Kojetin wants to preserve. Bill Lord MADE A MOTION THAT THE PARK BOARD ACCEPT THE EDINBOROUGH PARK AS PRESENTED, WITH THE HOPE THAT FINANCIAL ARRANGEMENTS CAN BE WORKED OUT WITH THE DEVELOPERS; IF NOT THE PARK SHOULD BE REDESIGNED WITH THE WHOLE PROGRAM TO BE LOOKED AT. Bob Christianson SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Joan Lonsbury reminded Park Board members of the change of Park Board meeting date and location - the meeting will be on April 15th at 5:30 p.m. at the new Hyland Chateau. Andy Montgomery moved to adjourn the meeting. Jean Rydell seconded the motion. Motion carried. Meeting adjourned at 9:10 a.m. 400