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Home My WebLink About2011-03-10 PacketMinutes of the Regular Meeting of the Energy and Environment Commission Edina City Hall Community Room Thursday, March 10, 2011, 7 P.M. Members In Attendance and Roll Call: Dianne Plunkett Latham, Sarah Zarrin, Bill Sierks, Paul Thompson, Susan Tucker, Bob Gubrud, M. Germana Paterlini, Surya Iyer, Karwehn Kata, Alma Pronove, Julie Risser Absent: Keith Kostuch Staff Present: Jane Timm, Jesse Struve 1. Welcome Meeting was called to order at 7:00 p.m. by Chair Latham. 2. Approval of Agenda and Topic Time Allocation The agenda was approved unanimously. 3. Approval of February 10, Minutes The February 10, 2011 minutes were unanimously approved with minor changes. 4. Community Comment Chair Latham welcomed resident Laura Eaton, 7452 Shannon Dr, Edina MN 55439. 5. Chair Report Chair Latham explained to the commission that the May intern was Kyle Wagener and he would work with Commissioner Zarrin on a recycling project. He will give a report at the June 2011 EEC meeting. The commission discussed working group members. Commissioner Gubrud made a motion to add Laura Eaton to the Education and Outreach Working Group. Commissioner Thompson seconded. Motion carried unanimously. Commissioner Sierks made a motion to add William Glahn to the Energy Working Group. Commissioner Tucker seconded. Motion carried unanimously. There was a discussion about filming commission meetings at the request of City Manager, Scott Neal. The consensus of the commission was: filming would promote professionalism, frankness, and the opportunity to educate viewers about EEC. They also thought that filming one to two meetings a year would give the EEC an opportunity to strategically plan the meetings and give residents the most information. Chair Latham will answer the questions presented by City Manager Neal and forward the answers to him. Chair Latham asked the commissioners if there were any comments about the newly drafted Board and Commission ordinance included in the packet. There were no comments. Chair Latham explained the nomination process for the Volunteer Recognition Reception. There was a discussion about exceptional volunteers and who would nominate the volunteers. Commissioner Gubrud made a motion to nominate four volunteers for the Volunteer Recognition Reception - Kevin Clay, Eric Burfeind, Bruce Coles, and Mike Seaman. Commissioner Sierks seconded. Motion carried unanimously. A Sun Current article asking for volunteers for the working groups was approved. Chair Latham will update and forward to the City Communications Department. There was a discussion about the EEC's portion of the website. The commission went over the suggested changes reflected in the packet. The working group chairs will take the proposed changes to the working groups and bring feedback to the April EEC meeting. �2 6. Carbon Disclosure Project (CDP) Commissioner Paterlini gave an update on the CDP. Commissioner Paterlini recommended that the City of Edina continue with the project. 7. GreenStep Cities Report Chair Latham will log on to www.MnGreenStep.org and update City of Edina's portion of the website. She indicated this would be an ongoing project and after the initial information is entered other commission members would need to update also. 8. Solar Panel For City Hall Commissioner Sierks gave an update on adoption by City Council authorizing the execution of the Renewable Energy Grant March 15, 2011. Commissioners Sierks and Iyer will meet with City Manager Neal regarding the McKinstry Report. The McKinstry Report will be in the EEC's April packet. 9. Turf Management Task Force No Report. 10. Energy Working Group Report Commissioner Iyer gave an update on the last working group meeting and attached minutes. 11. Water Quality Working Group Report Commissioner Tucker gave an update on the completed Blue Star Assessment. The requirement is 60% of the points, but Edina only has 53% of the required points. They will go over all the paperwork again and check with Nine Mile Creek Watershed for their input. When they have the 60% it will be in the EEC's monthly packet. 12. Recycling and Solid Waste Working Group (RSW) Chair Latham gave an update of the Hennepin County Environmental Services 90 minute presentation. Hennepin County has an initiative to reduce waste and increase recycling county wide. RSW made a recommendation regarding House File 517 and 519 and would like the recommendation adopted by the EEC and then forwarded to the City Council for their approval. Commissioner Sierks made a motion to present the recommendation approved by RSW regarding House File 517 and 519 to the Edina City Council. They would contact City of Edina's House Representatives requiring the use of compostable yard waste bags. Commissioner Iyer seconded. Motion carried unanimously. 13. Residential Energy Project Commissioner Sierks gave a summary of the article in the March 10, 2011 Edina Sun Current Newspaper regarding the Residential Energy Project. There was a discussion about an Eco Yard and Garden Tour for the summer of 2011. Chair Latham gave the commission an example of how this could be accomplished. 14. Education and Outreach Working Group Commissioner Thompson gave an update about receiving the Earth Hour Proclamation at the City Council meeting. Commissioner Thompson explained to the commission that the Edina School District would not support the Home Energy Squad (HES) grant program at schools stating a conflict of interest. There was a suggestion to check with Edina's private schools. Earth Day is April 22, 2011, and the working group is looking for projects. Any suggestions are welcome. The high school is doing a large project on refillable water bottles. Commissioner Thompson passed out a flyer about the Sustainable Workshop on April 8 and 9, 2011. Commissioner Thompson gave an update on the May 7 and 8, 2011 Living Green Expo, a statewide event. There was a short discussion on a Facebook Page for the Energy and Environment Commission. This was tabled, but Commissioner Tucker would contact Jennifer Bennerotte for information. Commissioner Gubrud and the working group would like to consider doing an adult education class later in the year of 2011. This was tabled. 15. Sage Steps Website There was a discussion about the website. Commissioner Gubrud will investigate and report back to the commission in April. 16. Air Quality Working Group Commissioner Risser is working to get a meeting schedule for the working group. 17. Adjournment Commissioner Gubrud made a motion to adjourn. Commissioner Iyer seconded. Motion carried unanimously. The meeting adjourned at 9:25 p.m. The next meeting will be the regularly scheduled meeting at 7:00 p.m. April 14, 2011 at Edina City Hall. Respectfully submitted, Jane M. Timm, Deputy City Clerk EDINA PUBLIC MEETING PROCEDURES: During "Public Hearings," the Chair will ask.for public testimony after City staff members make their presentations. If you wish to testify on dee topic, you are welcome to do so as long as your testimony is relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the ,following guidelines: • Individuals must limit their testimony to three minutes. The Chair may modify times, as deemed necessary. • Try not to repeat remarks or points of view made by prior speakers and limit testimony to the matter under consideration. • In order to maintain a respectful environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. ENERGY & ENVIRONMENT COMMISSION MEETING AGENDA Thurs., April 14,2011,7:00 PM — 9:00 PM — Community Room, Edina City Hall 1. Welcome, Call to Order and Roll Call (1 min) Absent: Tucker 2. Approval of Minutes, Agenda, Topic Time Allocation, Attendance Report, Updated Roster (4 min) (all attached) 3. Community Comment (10 min) 4. GreenStep Cities Benchmark (60 min) — Discussion of vendor tools: Urban Land Institute's Pilot within a Pilot (Rick Carter, LCM Architects), HARA software (Geoff Mohr on conference call), McKinstry consultants (Greg Ackerson), ICLEI's CACP '09 software and CAPPA tool (see attached benchmark tool proposal & specifications) 5. Staff Report (Scott Neal & Jesse Struve) (10 min) Edina McKinstry report of 15 Feb. 2011 (attached); City Manager's 10 Big Ideas (see Scott Neal Blog); City survey; EEC budget balance; B3 update (CERTS, Katie Jones & MN Grn Corps). 6. Energy WG — (5 min) Surya Iyer — Solar panel report with McKinstry consultants. Proposed solar/wind ordinance amendments heard by 3-23-11 Planning meeting; Minuted -18-11 (attached). 2-15-11 (attached), 3-15-11 (awaiting approval). Next meeting 4-19-11. 7. Chair Report (10 min) - Welcome new Commissioner Keith Kostuch — New Commissioner badges a. Working Group member additions/deletions. See revised best practice list with WG membership (attached). b. Recommendation on filming Commission meetings forwarded to Terri Wilson on 3/18 for 3/15 Council mtg; c. 7-31-11 Eco Yard & Garden tour proposed press rel(attached); 5/3 5:00 Council mtg with commission chairs d. Volunteer Recognition Reception, Thurs. April 28 Edinborough 5:00 — 7:00 — Nominees: Kevin Clay, Ecologist (DP Latham), Eric Burfeind, Edina High School (Sarah ZM), Bruce Coles, Highland Elementary School (Sarah ZM), Mike Seaman, Highland Elementary School (Paul T) Nomination forms must be returned by April 8. $20/person. e. Article requesting EEC volunteers appeared in 3-31-11 Sun Current; Rept on April 8 Sustainability Wkshop. 8. GreenStep Cities (1 min) — See http:// reenstep.pca.state.mn.ustbestPractices.cfm for updated practices as well as www.MnGreenStep.org; EEC has a "City Log On" to update our site. Comp Plan must be updated for city ordinance citations. 10. Turf Management Task Force — (1 min) Germana Paterlini; Google Groups. 11. Water Quality WG - Susan Tucker (absent) — Minutes of 2/21/11 (attached), 3-23-11 (awaiting approval). 12. Recycling & Solid Waste WG (5 min) DP Latham —Minutes of 3-3-11 (attached); Compostable bag recommendation sent to Council for 4-10-1 1 meeting (attached); St. Paul Dist Energy tour week of June 13. 15. Residential Energy Project (Home Energy Squad) — (5 min) Bill Sierks 16. Education Outreach Working Group Report — Bob Gubrud (5 Min); Next meeting 5/3/11 4/5 City Council issues proclamation for Earth Day, April 22 (attached press release). City Forester Tom Horwath to request an Arbor Day (April 29) proclamation at April 19 City Council meeting. 17. Update of EEC Website (attached) (5 min) Sage Steps website www.Sa&eSteps.com — (in 3-10-11 packet) Bob Gubrud recommendation. 18. Air Quality WG Rept — J. Risser (5) —Mtg 4`h Thurs —Minutes 3-24-11 (await approval);4-21-11 MnDOT wkshop 19. Next EEC Meeting — Thurs., May 12. Don't forget to RSVP by April 15 to Susan Howl for the Monday, Thurs. April 28 5:00 — 7:00 Volunteer Recognition Banquet SHowl @ Ci. Edina. MN. US. 4-6-11 aife0 try 01 Your Building Direct: 763.898.5276 Cell: 763.354.8596 Main: 763.767.0304 Greg Ackerson, LEED® AP Fax: 763.767.6147 Business Development Manager grega@mckinstrycom 250 Third Avenue North, suite 450 Minneapolis, Minnesota 55401 612 338-2029 • Fax 612 338-2088 Direct 612 752-6923 .E-mail: rick.carterC@LHBcorp.com www.LHBcorp.com Rick Carter, FAIR, LEED BD+C Senior.Vice President Duluth, MN Minneapolis, MN 2011 ENERGY & ENVIRONMENT COMMISSION NAME TERM J F M A M J J A S O N D Gubrud, Bob 2/1/2013 X X X Iyer, Surya 2/1/2012 X X X Kata, Karwehn student X X Kostuch, Keith 2/1/2013 Latham, Dianne 2/1/2012 X X X Paterlini, Germana 2/1/2013 X X X Pronove, Alma student X X Risser, Julie 2/1/2012 X X Sierks, Bill 2/1/2013 X X I X Thompson, Paul 2/1/2013 X X X Tucker, Susan 2/l/2012 X X X Zarrin, Sarah 2/1/2012 IffF X X Energy and Environment Commission Public Information List 3-11-2011 Last First Address Zip Term Phone #1 Phone #2 Email Address Gubrud Bob 4421 Ellsworth Drive 55435 2/1/2013 952-920-1442 regubrud1@aim.com Iyer Surya 6621 Southcrest Drive 55435 2/1/2012 952-922-2924 612-309-2392 suryaiyer@yahoo.com Kata Karwehn 5328 West 64th St. 55439 9/1/2011 karkata14@gmail.com Kostuch Keith 4511 Lakeview Drive 55424 2/1/2013 kostuch.eec@gmail.com Latham Dianne Plunkett 6013 Comanche Court 55439 2/1/2012 952-941-3542 ptflydisc@aol.com Paterlini M. Germana 5117 Duggan Plaza 55439 2/1/2013 germana.paterlini@gmail.com Pronove Alma 5641 Interlachen Circle 55436 9/1/2011 almpronove@gmail.com Risser Julie 6112 Ashcroft Avenue 55424 2/1/2012 952-927-7538 651-962-5512 jarisser@stthomas.edu Sierks Bill 5713 Brooks Drive 55439 2/1/2013 952-829-5683 651-757-2722 wsierks@comcast.net Thompson Paul 4244 Crocker Ave 55416 2/1/2013 952-920-1547 ptflydisc@aol.com Tucker Susan Sheridan 5200 Meadow Ridge 55439 2/1/2012 sstucker5200@comcast.net Zarrin Sarah 7609 Stonewood Court 55439 2/1/2012 sz.computer@yahoo.com Proposed Recommendations for Edina GreenStep Cities Benchmark Tool By Edina Energy & Environment Commission Draft of 4-6-11 1. The objective is to find a benchmark tool that meets Edina's needs as per the benchmark tool specifications. Using the same tool as other Twin City metro cities, or as other regional cities, or as other national cities use, is a plus, but is secondary to finding a tool that meets all of Edina's needs. All necessary information must be obtained prior to making a recommendation to City Council. The elements of the decision will be weighted as follows: 30% Meets specifications 30% Meets cost requirements 20% Ease of use 15% Maintanence, support 5% Same tool used in other cities (Metro? Regional? National?) 100% Total Notes on gathering recycling and solid waste data: Waste - Measurement in tons removed from the city — Edina has sufficient data to make the use of consultants unnecessary for gathering it. 1) Municipal — Solvei Wilmot (City of Edina Recycling Coordinator) has monthly data for municipal facilities from which she creates an annual report in spread sheet format. Edina has this data because Edina's contract requires the hauler (Aspen) to use the NERC; consequently the hauler must produce the HERC refuse slips as documentation. 2) Residential — Solvei Wilmot can extrapolate this data by taking the Allied data and prorating it per capita. Allied has approximately 50% of all Edina residential households (Allied's estimate). At the 1-13-1 1 EEC meeting, EEC approved an amendment adding City Code 1300.09, which will be forwarded to Council at the next EEC/Council Work Session. This adds a new licensing requirement to the Section 1300 Collection and Disposal of Refuse and Recycables such that haulers must report quarterly their total weight of waste taken from the city. 3) Commercial — Solvei Wilmot could extrapolate this data from Hennepin Co data Recycling - Measurement in tons removed from the city on a monthly basis — Edina has sufficient data to make the use of consultants unnecessary for gathering it. 1) Municipal — Solvei Wilmot has this data. 2) Residential — Solvei Wilmot has this data from Allied. 4) Commercial - Solvei Wilmot can extrapolate this from Hennepin Co data. Measurement or Feature Organization Data Responsibility Frequency Who Waste Municipal Solvei Wilmot Annual/quarterly Residential Solvei Wilmot Annual/quarterly Commercial Solvei Wilmot Annual/quarterly Recycling Municipal Solvei Wilmot Annual/monthly Residential Solvei Wilmot Annual/monthly Commercial Solvei Wilmot Annual/monthly Energy (GJ, CO2, etc.) Municipal Jesse Struve Annual/Monthly Residential Jesse Struve Annual/quarterly Commercial Jesse Struve Annual/quarterly Transportation (VMT) Local Roads Transportation dept Annual Connector roads Transportation dept Annual Water Usage Municipal Jesse Struve Annual/Qtr/Month Residential Finance/City Billing Dept Annual/Quarterly Commercial Finance/Billing Dept Annual/Quarterly City Fleet Municipal Fleet manager Annual Employee Commute Municipal Jesse Struve Annual New Projects Analysis Municipal Finance/PW, manager, etc As needed Performance Analysis Municipal Finance/PW/manager quarterly Available 24/7 Data Maintenance Multiusers feature Reports to residents Updated 4-5-11 y\M 'f a-+�.a � 3 ;� i c 1) INTRODUCTION 2) MCKINSTRY OVERVIEW 3) ENERGY AUDIT 4) REVIEW OF SOLAR PV GRANT N1 w c -.;iNa FH i cr:�,NAF a,iJr_�n , r Epi F_�: s •°i. f%y CITY OF EDINA PRELIMINARY AUDIT I MARCH 2011 try r 11m t!f lour Bulldfu� March 4, 2011 City of Edina Eric Roggeman, CPA Assistant Finance Director 4801 West 50th Street Edina, MN 55424 Dear Mr. Roggeman: On behalf of McKinstry, we are pleased to present this review of the City of Edina Solar Application and Preliminary Energy Audit to the City. For over 50 years, our company has focused on providing high-quality engineering, construction, and energy services. McKinstry is committed to building a long-term relationship with our clients through our collaborative approach. Our local project team, based out of McKinstry's Minneapolis office, is highly qualified and has extensive experience in providing energy -based solutions in Minnesota. Our ability to attract the best talent demonstrates our dedication to our employees and clients, McKinstry employees have decades of Midwest energy services experience. In addition, our local team is empowered to make the decisions necessary to complete our clients' projects in a manner that exceeds their expectations. The team dedicated to developing and delivering a successful project at the City of Edina includes: • Greg Ackerson: Business Development Manager overseeing the development of the project • Pat Barribeau: Operations Manager overseeing and supporting the project team • John Earhart: Energy Engineer developing energy conservation measures • Mark Rasmussen: Project Director with full project accountability One of our key differentiators is the willingness to work closely with our clients to ensure they have a complete understanding of this program. Our model makes it very easy for the City to be fully engaged throughout the entire business process. We are excited to work with you to put a successful project together and solve infrastructure needs in the City. We center our philosophy and approach on the following key ideas: • Focused project teams • Vendor neutrality • Single point of accountability • Financial solutions (EPACT, QECBs) • Engineering strength • Flexibility and collaboration • Measurable and guaranteed savings 8451 Xerxes Avenue N. Brooklyn Park, MN 55444 1 P 763.767.0304 1 F 763.767.6147 California • Colorado • Idaho ■ Kansas • Minnesota • Montana • Oregon • Texas • Washington ■ Wisconsin For M Here are some ways that McKinstry's unique approach to projects adds value for our clients. We do not manufacture any products or equipment, which allows us to have lower fees than any other firm in our industry. It also allows us to operate with a purely consultative approach to our clients with no products to push and no service agreements to sell. We offer a well -though -out project plan that emphasizes effectiveness, efficiency, timeliness, and client satisfaction. We offer our clients an unprecedented level of construction management expertise. McKinstry is absolutely passionate that this project be a shining success for the City of Edina, We are excited about creating a partnership based upon flexibility, creativity, and a "can -do" attitude. No two projects are alike, and our ability to be flexible differentiates McKinstry from all of our competitors. We are delighted to have the opportunity to work with you. We look forward to applying our knowledge and expertise towards this project. Please feel free to contact me at (763) 354-8596 should you have any questions. Regards, Greg Ackerson McKinstry Business Development Manager 8451 Xerxes Avenue N. Brooklyn Park, MN 55444 1 P 763.767.0304 1 F 763.767.6147 California • Colorado • Idaho • Kansas • Minnesota • Montana • Oregon • Texas • Washington • Wisconsin a. Proposal Introduction b. McKinstry Qualifications c. Ability to Implement Project d. Program Savings Calculations e. Energy Monitoring f. Financial Considerations hsfr CITY OF EDINA PRELIMINARY AUDIT I MARCH 2011 McKinstry Overview Section A: Proposal Introduction EXECUTIVE SUMMARY On behalf of McKinstry, we are honored by the opportunity to present our qualifications to the City of Edina. Our highly skilled project development team in our Minnesota office looks forward to working with the City of Edina as a partner in planning, developing, and implementing a seamless program that exceeds your financial, operational, and facility objectives. Our goal is to deliver a superior energy savings program with projects that come in on time and under budget. McKinstry in Minnesota Over the past 51 years, McKinstry has evolved into a client -centric energy and facility services consulting firm, with more than 15 offices across the country, including Brooklyn Park, Minnesota. McKinstry's approach to delivering energy services is unique — no other energy services company (ESCO) in the nation delivers projects in the same manner. Here are some notable differentiators: • Financial Approach to Energy Efficiency: McKinstry has the ability to maximize the available funding and financing mechanisms available to clients. Additional funding, such as the EPACT tax credit (unique to McKinstry) and 0% Conservation Bonds, allows our clients to implement more project scope with the same energy savings and fewer capital dollars. Experienced Team: The McKinstry project team in Minnesota has extensive experience developing, implementing, and managing large projects contracted with numerous Minnesota cities, including the City of Eden Prairie, the City of Brooklyn Park, the City of Coon Rapids, the City of Plymouth, and the City of Eagan, among others. Our project team leadership is the most experienced energy services team in the state. Furthermore, our project director will have the decision-making authority required to be the single -point -of -contact for the City of Edina. • Innovation: McKinstry will go far beyond a cookie -cutter energy efficiency project. We excel at innovative design, financial engineering, maximizing grants, securing utility incentives, and assisting with heavily subsidized financing that provides hundreds of thousands of dollars in additional capital to fund facility improvements. • Vendor Neutrality: McKinstry does not manufacture and/or represent any products, and we don't have any service trucks. We believe in utilizing our clients' preferred contractors, service providers, systems, and products. Our non -biased consultative approach provides the peace of mind that any recommendation we make is with the client's best interest in mind. • Long -Term Relationship: McKinstry realizes that the energy and facility service spectrum is ever- changing. Therefore, we approach each client with a long-term relationship mindset. Our projects are always scalable and looked upon with multiple phases in mind. In addition, we always provide on- going training upon completion of work and look for creative ways to partner with our clients. • Energy Awareness Programs: McKinstry believes that energy efficiency goes beyond capital improvement projects. The abilities to operate systems efficiently and culturally change behaviors are equally essential to saving energy. We have implemented unique programs to help our clients address such activity. fnStry �r OF_�,�<� P10I,: �;v�F�r Ix �n or n.. �mumy McKinstry Overview Section B: McKinstry Qualifications CORPORATE CAPABILITIES Energy Auditing The audit phase of a project is a very important step in identifying all viable opportunities. McKinstry's staff has many years of combined auditing experience within the dedicated energy group to ensure that no stone is left unturned. McKinstry's facility auditing process also consists of several steps designed to capitalize on the efficient use of the team's time and to strategically focus on initiatives that have a high probability of implementation and energy -savings success. The facility auditing team usually consists of energy engineers, program managers, and one or more engineering resources. Other resources such as utility representatives and construction estimators are brought in as needed during the facility audit. Financing McKinstry can assist in multiple approaches to financing. Typically, this is arranged through financing with banking partners or third -party lenders direct to the client to take advantage of lower interest rates. In order to arrange financing, McKinstry develops a financing package Request for Proposal that takes into consideration the key financial criteria of the client. This package is then submitted to interested parties, with results reviewed by the project team and ultimately selected by the client. The McKinstry Capital team is dedicated exclusively to identifying and arranging funding sources for our clients. McKinstry specializes in bringing creative finance solutions to our clients. This includes things such as EPACT tax credits, which we capitalize and pass back to our clients, and 0% funding sources. It is this focus on creative financing options that allows our clients to achieve more project scope with the same amount of energy savings. Design/Engineering We possess the in-house capability to design all aspects of energy and utility conservation systems including ice arena equipments, chilled water systems, steam systems, central plants, ventilation and air distribution, plumbing, process piping, lighting upgrades, fire protection, security systems and direct digital controls (DDC) systems. We are committed to providing the highest level of service to our clients and to creating innovative and cost-efficient solutions to design challenges. fnSf%y r OFi _=ir, PIRF I tmt vnE;r O.. ).,. ",I ..I;�y �a of ru.nmwmy ( ''�'H ll1 McKinstry Overview We incorporate sustainable building practices into all of our designs, and have more than 80 LEED° Accredited Professionals on staff. We believe a correct design should deliver the design criteria, but also do so in a manner consistent with long-term operational goals and financial constraints. Our engineering staff consists of designers, engineers, and CAD professionals — including more than 60 registered Professional Engineers. Having the depth and breadth of design resources in-house provides McKinstry with a unique ability to quickly and accurately develop and evaluate design options during the audit phase, and then rapidly complete engineering documents as projects move into construction. Genera/ Contracting McKinstry functions as the general contractor on energy savings projects. This approach minimizes project costs by eliminating multiple tiers of markup and by relying on well-trained individuals familiar with energy projects. A key focus is scheduling and coordination of tasks. During the pre -construction phase of all projects, we collect input from the entire team to develop a detailed project schedule. In this general contractor role, we take responsibility for the entire project, including all trades that are involved. McKinstry's record of successful projects for a variety of customers continues to grow with our proven general contracting expertise. Construction Management/Administration McKinstry calls upon more than 50 years of experience in construction, enabling our energy services teams to successfully complete construction projects for our clients. Our vast construction experience includes a great number of cities, counties, school districts, university and college campuses, high-tech and bio -tech facilities, as well commercial buildings. Our construction management team utilizes experience, technical tools, and personal commitment in delivering outstanding results and timely conclusions. In our experience in working with cities, one of the most critical elements of delivering a successful construction project is communication with the various stakeholders. More often than not, construction projects need to take place in occupied buildings during occupied hours, and under a tight schedule with system shutdowns highly coordinated. Warranty Services Because we consider ourselves long-term partners with our clients, we support customers with resolutions for equipment and system issues after the warranty period expires. We will commission each project to ensure all equipment and systems installed will meet or exceed performance standards. We will guarantee installation and workmanship for one year against defects. Equipment typically carries the manufacturer's warranties, but our relationships with vendors allow us to extend warranties at no- or low-cost. The warranty time period starts at the date of substantial completion or occupancy. If equipment is used for temporary service, its warranty date typically will start when it is put into service. Measurement and Verification of Savings Delivering the energy savings is the core of our process. We have a dedicated measurement and verification team that uses the latest remote monitoring technologies, loggers, and web -based services to enable the flow of data from and to our clients. We have an in-house remote monitoring center to monitor control systems. McKinstry adheres to the Federal Energy Management Program (FEMP). fnstry I IM .ha,:, K rr. ai ro.� cmamo McKinstry Overview Savings Guarantees McKinstry believes that guaranteed savings are one of the critical elements of successful energy projects. To this point, we strive to develop accurate and detailed guaranteed savings for each measure. The energy savings are derived from electrical, gas, water, and waste initiatives that are pursued. Energy saving guarantees are developed around the predicted units (e.g., kWh) of energy saved, then converted to a dollar figure (by using the units saved multiplied by the utility rate) and guaranteed up to 100%. Facilitating Maximum Grants and Rebates McKinstry seeks all available funding avenues on behalf of our clients, which is reflected in the fact that McKinstry has secured over $100 million in grants for our clients in the last 18 months across the country, with innovative approaches to design and implementation. Our process for maximizing utility incentives begins early, with the philosophy that the sooner utility firms are introduced and educated on the potential project, the more apt they are to fund the project. The representative from the utility's conservation program is an important member of the project team to ensure that all necessary milestones are met from the utility's perspective and to add innovative suggestions for maximizing energy savings and minimizing payback. Section C: Ability to Implement Project Key Points: • McKinstry's dedicated team for the City of Edina brings together personnel resources experienced and knowledgeable in all elements of energy conservation and efficiency. • The local team out of McKinstry's Minnesota office is the most experienced energy services team in the state of Minnesota and will be directly involved in all phases of work related to the project. • Our project team is easily scalable (up or down) to match the needs and schedule requirements of City of Edina. We have extensive experience that allows us to fully understand our clients' needs, and we have high expectations of our team. We have repeatedly proven that we have the skills, knowledge, and attitude required to complete projects on time and within budget. Our involvement can easily be varied depending upon the type of project and the specific needs and outcomes desired for each project. Organizational Structure Our commitment to every project is to assign a dedicated team of qualified professionals with the required skills to develop and implement a successful project. We structure our team to ensure a single point of accountability and contact for our clients through a Project Director. The Project Director quarterbacks the team in assuring the overall success of the project and customer satisfaction. The Project Director is supported in three areas by: 1. Analysis and solutions development, auditing, and engineering led by a Senior Program Manager, On-time solutions implementation through construction management led by the Construction Manager, 3. Assuring savings and on-going performance assurance led by the Performance Assurance Specialist. fnstry F , ��,� ��< <.�,_N,,�.� ��.:�, ,Ak v 1 E,�� n o� r i emurq r a r ui McKinstry Overview McKinstry is fortunate to have a significant wealth of personnel resources in-house. This advantage helps us provide a consistent delivery across projects, scale our teams to meet project requirements, and structure our teams so personnel qualifications are aligned with the needs of the client and projects. These in-house resources include program managers, mechanical engineers, electrical engineers, energy engineers, lighting engineers, construction managers, performance assurance specialists, commissioning technicians and commissioning agents, project directors, and other various support personnel. Technical Design Experience McKinstry's engineering and design knowledge related to designing utility and energy conservation measures in both central and local systems is powered by our depth of highly skilled engineering staff and by our unique position in the ESCO industry as a 50 -year-old full-service design -build -operate -maintain (DBOM) company. Although we may not install energy projects in Minnesota with McKinstry tradespeople, our engineering knowledge capital has increased substantially as a result of our DBOM cycle of services. Our engineers' access to tradespeople and construction professionals allows for a blend of strong engineering with real-world construction know-how. We have designed in excess of 25,000 tons of chilled water plants in the last five years and a significant number of heating plants. In addition, we have designed ventilation systems for all types of facilities including office, lab, recreational, industrial, educational, and healthcare facilities. In the same timeframe, we have performed detailed hardware engineering, wiring diagrams, and software programming for hundreds of energy management control systems. McKinstry has implemented a significant number of technical energy services projects that included a lighting system upgrade. We provide energy lighting retrofits and lighting upgrades to facilities, and have completed major renovations in sports arenas, offices, ice arenas, warehouses, labs, and other buildings. Our capabilities include 3D modeling of interior and exterior lighting scenes, physical mock-ups, controls systems design, securing energy rebates and incentives, and investment-grade facility audits. Capabilities • We have a large engineering team and more than 80 LEED Accredited Professionals. • Our energy and facilities services group includes more than 400 professionals including mechanical designers, electrical designers, lighting designers, and sustainability specialists. [(j�tiJlnstryr Ile 01 Ypvl IWblo/ McKinstry Overview Section D: Financial Considerations Over the past many years as an energy services provider, McKinstry has used many creative methods of financing projects. Some of these include: • Qualified Energy Conservation Bonds • Utility funding • Other funding sources (EPACT) Bonding The State of Minnesota has budgeted for the bonding of energy efficiency projects using low interest Qualified Energy Conservation Bonds (QECB). McKinstry can assist the City of Edina in requesting an allocation of the QECB funds. Utility Funding & Rebates Seeking and securing utility incentives for the City of Edina is a critical part of the financing ability McKinstry brings to our clients. McKinstry has found that the key to success in securing design or financial assistance with the utilities is to ensure that the partnership begins from the initial phases of the project and continues through to the performance assurance phase. Typically, the conservation programs provide certain guidelines that must be met throughout the development of the project in order to qualify for a rebate or incentive program. In addition, incentive monies and rebates are paid directly to the owner with McKinstry operating as an advocate for the owner. A representative from the utility's conservation program therefore is an important member of the project team to ensure that all necessary milestones are met from the utility's perspective. Other Funding Sources EPACT tax credits have no impact to the City as the City is a non-taxable entity. McKinstry however does have a tax burden and an appetite for tax credits. We routinely partner with our clients to allow our tax-exempt clients to pass the tax credits on to McKinstry. We run them through our books and pass them back to our clients and provide additional services, a reduction in the cost of the project, or some other benefit the client chooses. It is this creative, flexible approach to financing that separates us from our competition. 0 a. Braemar Arena b. City Hall c. Municipal Golf Course d. Edinborough Park e. Art Center F. City -Wide g. Fire Stations Q�D�i�'y CITY OF EDINA PRELIMINARY AUDIT I MARCH 2011 Preliminary Energy Audit Braemar Arena REFRIGERATION HEAT RECOVERY Solution: • Recover additional heat from the refrigeration system to be used in resurfacing and domestic water heating • Enhance controls to incorporate more energy efficient refrigeration strategies Benefits: • Reduce electrical use • Reduce gas use • Reduce maintenance issues DEHUMIDIFICATION DEMAND CONTROL VENTILATION Solution: • Modify controls to schedule the use of the dehumidification units • Reduce outdoor air amounts to match space air quality requirements Benefits: • Reduce electrical use • Reduce gas use LIGHTING IMPROVEMENTS Solution: • Convert HID lighting in West and South rinks • Rewire East rink perimeter lighting • Add lighting controls to include motion sensors, smart switch technology, and daylighting control • Upgrade exterior lighting to achieve Dark -Sky compliance, LED or Induction technology Benefits: • Reduce electrical use • Improve light levels EAST SNOW MELT PIT MODIFICATIONS Solution: • Repair leak in existing pit piping • Add controls and pit surface area to increase pit melting capacity Benefits: • Reduce gas use • Reduce water use • Lower operating costs • Increase snowmelt capacity [:C:A <rl_H'`1:1fa(f !`.CA>Ti 1 t:Ni2CiY AUDI Y' 1l� 0l Po��YVINIy Preliminary Energy Audit BUILDING ENVELOPE IMPROVEMENTS Solution: • Evaluate building envelope for barrier effectiveness Benefits: • Lower heating and cooling costs • More comfortable environment WATER CONSERVATION Solution: • Perform a comprehensive plumbing survey to determine which areas would benefit from a plumbing fixture upgrade Benefits: • Reduce water and sewer costs ( try (a Y c ED111 P��ri rMrr nv ;r;r� rz; � a:�r);r r�IKu [01 Preliminary Energy Audit City Hall MECHANICAL/HVAC UPGRADES Solution: • Review air handling unit (AHU) design intent for partial building operation • Evaluate DX Cooling system performance • Evaluate solar duct air preheat potential for existing AHU Benefits: • Reduce energy consumption • Improve comfort levels • Improve safety and reliability • Reduce maintenance issues SOLAR PHOTOVOLTAIC (PV) TECHNOLOGY Solution: • Install 20kW solar PV system on roof Benefits: • Reduce energy consumption and cost • Provide cleaner energy platform • Reduce fossil fuel use LIGHTING IMPROVEMENTS Solution: • Convert HID Lighting in garage • Add lighting controls to include motion sensors, smart switch technology, and daylighting control • Upgrade exterior lighting to achieve Dark -Sky compliance, LED or Induction technology Benefits: • Reduce electrical use • Improved light levels RETRO -COMMISSIONING Solution: • Retro -commission existing controls, evaluate Patterson Kelly boiler function Benefits: • Reduce energy use • Lower operating costs • Reduce contractor callbacks • Better building documentation • Improve occupant productivity • Verify that the systems perform in accordance with the owner's project requirements , 1 iY C HWI } - EIIMINAI Y A _SDI -i r -NEP- :,V A 71P F.rzc� z i n. ar ron cowry Preliminary Energy Audit BUILDING ENVELOPE IMPROVEMENTS Solution: • Evaluate building envelope for barrier effectiveness Benefits: • Lower heating and cooling costs • More comfortable environment WATER CONSERVATION Solution: • Perform a comprehensive plumbing survey to determine which areas would benefit from a plumbing fixture upgrade Benefits: • Reduce water and sewer costs it/(7iN/1�7�1�1 AY OF --)CNili PkF1..l:f?CN/1f Y ^,iJ[);ff 1 EIVFRiti.' AEJ[}TT �*+t ARC <<7' . m ear .nuay Preliminary Energy Audit Municipal Golf Course MECHANICAL/HVAC UPGRADES Solution: • Review AHU design and investigate demand control ventilation strategies • Evaluate DX Cooling system performance Benefits: • Reduce energy consumption • Reduce maintenance issues LIGHTING IMPROVEMENTS Solution: • Convert T-12 lighting to T-8 lighting technology • Add lighting controls to include motion sensors, smart switch technology, and daylighting control • Upgrade exterior lighting to achieve Dark -Sky compliance, LED or induction technology Benefits: • Reduce electrical use • Improve light levels • Lower operating costs IRRIGATION CONTROLS Solution: • Add controls and weather station to irrigation system • Optimize pumping efficiency of the system Benefits: • Reduce electrical use • Reduce water use • Remote access to system BUILDING ENVELOPE IMPROVEMENTS Solution: • Evaluate building envelope for barrier effectiveness Benefits: • Lower heating and cooling costs • More comfortable environment WATER CONSERVATION Solution: • Perform a comprehensive plumbing survey to determine which areas would benefit from a plumbing fixture upgrade Benefits: • Reduce water and sewer costs r� C l.NF1"RE t.IMIN.II r !` I J1j;7 lr ;<i'>Y i40:`T <iRCI �1 Preliminary Energy Audit Edinborough Park MECHANICALJHVAC UPGRADES Solution: • Evaluate heat recovery from pool unit for pool heating in the summer • Evaluate solar thermal technology for pool heating • Evaluate solar duct air preheat potential for existing pool unit Benefits: • Reduce energy consumption • Improve comfort levels • Improve safety and reliability • Reduce maintenance issues LIGHTING IMPROVEMENTS Solution: • Convert HID lighting in gym and pool • Investigate HID replacement for planted areas • Add lighting controls to include motion sensors, smart switch technology, and daylighting control Benefits: • Reduce electrical use • Improve light levels CONTROLS UPGRADES Solution: • Evaluate controls system setpoints in pool area for optimal operation • Evaluate demand control ventilation opportunities • Evaluate temperature setbacks, reset schedules, and occupancy controls Benefits: • Reduce energy consumption • Improve comfort levels • Improve safety and reliability • Reduce maintenance issues WATER CONSERVATION Solution: • Perform a comprehensive plumbing survey to determine which areas would benefit from a plumbing fixture upgrade Benefits: • Reduce water and sewer costs CITY MAR COFEi:)):NA PREI,I:f1IV<RY L;[;I.f ! ENERi Y FiliC}i Ml�R 41 [ 201I Ih II Ypr hlKl�y Preliminary Energy Audit Art Center MECHANICAL/HVAC UPGRADES Solution: • Replace/upgrade heating systems for uniform application and control • Upgrade domestic water heating equipment Benefits: • Reduce energy consumption • Improve comfort levels • Improve safety and reliability • Reduce maintenance issues LIGHTING IMPROVEMENTS Solution: • Convert existing accent lighting to LED technology • Convert general room lighting to fluorescent T-8 28 -watt • Add lighting controls to include daylight, occupancy smart technology Benefits: • Reduce electrical use • Improve light levels BUILDING ENVELOPE IMPROVEMENTS Solution: • Evaluate building envelope for barrier effectiveness • Replace/upgrade windows and doors Benefits: • Lower heating and cooling costs • More comfortable environment OTHER Solution: • Upgrade electric, stand-alone controls to DDC • Install separate electric/gas sub -metering to identify general building and kiln energy consumption Benefits: • Lower operating costs • Better building documentation • Verify that the systems perform in accordance with the owner's project requirements _� l Y C ::)I C' ; F t l..t � [tifiE Y ..1,7 i h. RG`� kiC)f 1taRC1 i t.il. Preliminary Energy Audit City -Wide POWERED ENERGY AWARENESS PROGRAM Solution: • Behavior modification program to educate, inform, and empower the City staff and residents to reduce energy consumption within municipal facilities • Active energy management—expert analysis on utility bills with back-up provided by real-time tracking of energy use • Active data management—establishes benchmarks and key performance indicators (KPIs) for custom real-time/online reporting through web platform Benefits: • Improve operational efficiencies and occupant satisfaction • Leverage technology to keep equipment and staff operating at peak efficiency • Proactive energy issue identification and corrective action with consistent energy reporting and improved energy cost and forecasting accuracy • Providing excellent learning opportunity for residents and students via public data sharing KIOSK/WEB-BASED INFORMATION Solution: • In conjunction with an energy efficiency project, develop a website highlighting the efforts undertaken by the City and allow access to live data Benefits: • Communicate the benefits of energy efficiency to the public VENDING MACHINE CONTROLS Solution: • Provide controls on the vending machines so that they power "down" to a lower setting during periods of low occupancy Benefits: • Reduce energy consumption c vr'� t i rn�r nE AR r��acu zz.n Preliminary Energy Audit Fire Stations MECHANICAL/HVAC UPGRADES Solution: • Review AHU design and investigate demand control ventilation strategies • Evaluate digital controls systems Benefits: • Reduce energy consumption • Reduce maintenance issues LIGHTING IMPROVEMENTS Solution: • Convert T-12 lighting to T-8 lighting technology • Add lighting controls to include motion sensors, smart switch technology, and daylighting control • Upgrade exterior lighting to achieve Dark -Sky compliance, LED or induction technology Benefits: • Reduce electrical use • Improve light levels • Lower operating costs BUILDING ENVELOPE IMPROVEMENTS Solution: • Evaluate building envelope for barrier effectiveness Benefits: • Lower heating and cooling costs • More comfortable environment WATER CONSERVATION Solution: • Perform a comprehensive plumbing survey to determine which areas would benefit from a plumbing fixture upgrade Benefits: • Reduce water and sewer costs AR t- -t: tFI:' t_AkhNARY _..,L ' '- ?rlt�ci.;YkiJDIT N1 ' f3{tCI: pJ 10 "nStry rrs or roar s«xamr Preliminary Energy and Facility Assessment City of Edina February 10, 2011 ITEM SUMMARY Item DescriptionUtility/ FINANCIAL METRICS AND PRIORITIZATION Maint./ Incentive EbL. Savings Savings Range Initial 8r81efr1B Ae4na Recover additional heat from the existing refrigeration systems. Offset gas use for resufacing and domestic heating loads. Y N Y 0-10 H Repair East snow melt pit and increase heating capacity. Y Y Y 20+ M' Add controls for demand control ventilation on gas fired dessicant units. Y N Y 0-5 H Add controls for more efficient operation of the refrigeration systems. Y N Y 5-15 M Replace HID rink lighting with high efficient T-8 or T-5 technology. Replace T-12 with high efficient T-8 lighting. Rewire East lighting to allow shutdown of parimeter lighting. Investigate lighting control options for existing efficient lights. Y Y Y 0-5 H Review exterior lighting and controls. Investigate high efficient solutions for the extierior lighting systems. Y Y Y 5-15 M Review HVAC controls for opportunity for scheduling, setbacks, and demand controls. Y Y Y 0-10 H Adjust fixtures to operate at correct low flow rates. Install low flow devices where applicable. Y N N 5-10 _ _M' Evaluate building for barrier effectiveness. Make repairs as needed at doors, windows, ceiling/wall transitons, and other penetrations of the envelope. Y N N 5-10 M'. City Nall Replace HID lighting with high efficient T-8 technology. Investigate lighting control options for existing efficient lights. Y Y Y 0 5 H Review exterior lighting and controls. Investigate high efficient solutions for the extierior lighting systems. Y Y Y 5 15 M Review HVAC controls for opportunity for scheduling, setbacks, and demand controls. Y Y Y 0-10 H Investigate HVAC modifications for partial building operation based on schedules Y Y Y 5-10 M Investigate solar PV and solar thermal technologies for electric and building HVAC systems. Y N Y 10-20 H Recommission binding systems and controls to restore to original operating parameters. Y Y Y 0-10 H Adjust fixtures to operate at correct low flow rates. Install low flow devices where applicable. Y N N 5-10 M Evaluate building for barrier effectiveness. Make repairs as needed at doors, windows, ceiling/wall transitons, and other penetrations of the envelope. Y N N 5-10 ,M Municipal Golf Course Replace T-12 lighting with high efficient T-8 technology. Investigate lighting control options for existing efficient lights. Y Y Y 0-5 H Review exterior lighting and controls. Investigate high efficient solutions for the extierior lighting systems. Y Y Y 5-15' Y > R' M' Review HVAC controls for opportunity for scheduling, setbacks, and demand controls. Y Y Y 0-10 H Adjust fixtures to operate at correct low flow rates. Install low flow devices where applicable. Y N N 5-10 M va ua e building for barrier effectiveness, a e repairs as needed at doors, windows, ce—iFin—g7—wafl- transitons, and other penetrations of the envelope. Y N N 5-10 M Investigate irrigation system controls Y Y N 540 1 Edintiorouph Park Replace HID lighting in gym and pool with high efficient technologies. Investigate lighting technology to replace HID in planted area. Investigate lighting control options for existing efficient lights. Y Y Y 0-5 H Evaluate solar thermal heating technologies for pool heating. Y N Y 10-30 M' Review pool operating temperatures and pool unit setpoints for optimum operation. Investigate pool unit heat recovery. Y N Y 5-15 M Review HVAC controls for opportunity for scheduling, setbacks, and demand controls. Y Y Y 0-10 M Adjust fixtures to operate at correct low flow rates. Install low Flow devices where applicable. Y N N 5-10 M Fire Statio" Replace T-12 lighting with high efficient T-8 technology. Investigate lighting control options for existing efficient lights. Y Y Y 0-5 - H Upgrade HVAC/heating systems to uniform control. Y Y Y 10-20 , M Review HVAC controls for opportunity for scheduling, setbacks, and demand controls. Program existing programable T -stats. Y Y Y 0-10 M Adjust fixtures to operate at correct low now rates. Install low flow devices where applicable. V N N 5-10 M Evaluate building for barrier effectiveness. Make repairs as needed at doors, windows, ceiling/wall transitons, and other penetrations of the envelope. Y N N 5-10 M Art Center Upgrade room lighting to high efficient T-8 technology and accent lighting to LED. Investigate lighting control options for existing efficient lights. Y Y Y 0-5 'H Review exterior lighting and controls. Investigate high efficient solutions for the exterior lighting systems. Y Y Y 5-15 -' M..:. Review HVAC controls for opportunity for scheduling, setbacks, and demand controls. Y Y Y 0-10 H Adjust fixtures to operate at correct low now rates. Install low Flow devices where applicable. Y N N 5-10 y ,. M Evaluate building for barrier effectiveness. Make repairs as needed at doors, windows, ceiling/wall transitons, and other penetrations of the envelope. Y N N 5-10 r 7 .- M' ainstry CITY OF EDINA PRELIMINARY AUDIT I MARCH 2011 1. of N. $.„n,.a i try it Of Your Building March 2, 2011 City of Edina 4801 West 50th Street Edina, MN 55424 Attn: Eric Roggeman, CPA, Assistant Finance Director Re: City of Edina Solar Application Dear Mr. Roggeman, We have read through the documents you supplied regarding the grant that the City of Edina was offered through the American Recovery & Reinvestment Act (ARRA) and the State of Minnesota. Below are our findings: 1. We understand from our conversations that the City's intent was to use a solar module product manufactured by Solyndra. We are familiar with Solyndra's product, as an industry partner of ours had offered this product for use on the Minneapolis Convention Center in Fall 2009. Although we believe in their product and the energy production that it can attain, it has a few drawbacks for the City of Edina's specific application. a) Solyndra's product is best applied to a white, smooth roof, as it uses the reflectance of the surrounding surface to maximize its production of energy. This stems from the fact that the Solyndra product is manufactured in a circle and has photovoltaic material on the underside of the product. This unique quality means that light must be reflected off of the roof surface and back up onto the bottom side of the panels. Unfortunately the roof on City Hall is a ballasted membrane and the ballast (rock) will tend to absorb light that strikes it rather than reflect it. This would produce significantly less energy. b) The price per watt of Solyndra is very high, and judging by the matching funds the City is required to have, it appears that the system will cost over $14.00 per watt. Current pricing for installed solar panels will run between $7.50-10.00 per watt depending on the economies of scale used. 2. We have had a conversation with the personnel at the Office of Energy Security (OES) regarding the City of Edina's specific grant award. Based upon our conversation, we believe that the grant could be altered to allow for different equipment and different sizes of arrays. This would provide the City with additional options while not ruling out the Solyndra product. There may be a unique opportunity to incorporate conservation, efficiency, and renewable solar energy supply into one comprehensive project for the City of Edina. By combining efficiency initiatives with other solar incentives that are currently in place in addition to the solar grant the City has been awarded, we can either eliminate the out-of-pocket expense the City would face, or increase the size of the solar installation. By leveraging the energy efficiency savings with rebates, EPACT tax credits, existing solar rebates, and the City's solar grant, we can accomplish more while spending less. Please feel free to contact me with any questions or requests for additional information. Regards, Greg Ackerson Business Development Manager McKinstry 8451 Xerxes Avenue N. Brooklyn Park, MN 55444 1 P 763.767.0304 1 F 763.767.6147 California • Colorado • Idaho • Kansas • Minnesota • Montana • Oregon • Texas • Washington • Wisconsin Edina Energy and Environment Commission Renewable Energy Working Group Meeting Date: 01/18/2011 Location: City Hall — Community Room Agenda: 1. Welcome and roll call 2. Minutes of AEWG Nov meeting 3. Approval of AEWG Jan meeting agenda 4. Grant proposal - update 5. Renewable energy ordinance — update / plan 6. Adjourn Attendees: Richard Oriani, Richard Griffith, John Howard, Surya Iyer • Meeting called to order by Iyer at 7:15pm • Minutes: Motion by Oriani, 2nd by Griffith, Approved unanimously • Agenda: Motion by Oriani, 2nd by Griffith, Approved unanimously • Grant proposal: o Iyer gave update on project status ■ Grant has been approved but City Council approval is needed to complete paperwork and move forward. This will be done at the 1/18/2011 City Council meeting. o Al: Send copy of resolution to AEWG • Renewable energy ordinance: o Iyer will email Edina version of renewable energy ordinance to AEWG. This will be the agenda for approval at the Feb meeting. • Other topics: o John Howard introduced himself to AEWG • Adjourn o Moved: Griffith, 2"d: Oriani o Approved unanimously o Meeting adjourned at 8:45pm Edina Energy and Environment Commission Renewable Energy Working Group Meeting Date: 02/15/2011 Location: City Hall — Community Room Agenda: 1. Welcome and roll call 2. Minutes of AEWG January meeting 3. Approval of AEWG Jan meeting agenda 4. Grant proposal - update 5. Renewable energy ordinance — update 6. Public/private partnership for geothermal systems: Bill Johnson 7. City Hall Energy Usage: Ellis/McHugh 8. Adjourn Attendees: John Howard, John Spanhake, Bill Glahn, Bill Johnson, Surya Iyer, Rebecca Ellis, Morgan Mchugh, Bill Sierks, • Meeting called to order by Iyer at 7:05pm • Minutes: Motion by Spanhake, 2"d by Sierks, Approved unanimously • Agenda: Motion by Howard, 2nd by Johnson, Approved unanimously • Grant proposal: o Iyer gave update on project status ■ Grant has been approved. EEC presented to Council to approve RFP process. • Renewable energy ordinance: o Renewable energy ordinance approved by EEC to go to Planning commission and City staff. • Private/public partnership for geothermal systems: o Johnson gave presentation (attached) • City Hall Energy Usage: o Step 1: Ellis recommends that we get an energy star rating for City Hall. o Step 2: If score low, then audit and "recommission" ■ Excel rebate 75% of the study up to $25000 ■ 10-15% energy savings on average ■ City contracts with a company like Questions&Solutions and the rebate is provided by Excel (and Centerpoint) o Step 3: Extend to hockey dome, public works, and so on • Adjourn o Moved: Spanhake, 2"d: Sierks o Approved unanimously o Meeting adjourned at 8:00pm Best Practices Selected by Edina for the Green Steps Program GreenStep Cities - www.MnGreenStep.org and best practices page at http://greenstep.pca.state.mn.us/bestPractices.cfm (See icon upper left hand side) 9 Required Steps for Category A Cities Counts as 10 Steps including 1 Floating BP (#24.4 & #24.5) April 5, 2011 - Draft GrnStep# Responsible Commissioner/Staff I . Public Buildings & Lighting — Substeps #1 & 2 required plus 1 additional substep for Cat. A #1 B3 data base — Required — Complete for 2007 & needs update Germana #2 Building Audit - Required (Long Term Goal) Germana #6 Internal Loan Fund — Possibly Complete Germana 6. Comp Plan — Substeps #1 and #2, required for Cat. A & B #1 Adopt a Comp Plan that is less than 10 years old — Required - Complete #2 Demonstrate that regulatory ordinances comply with the Comp Plan including having the zoning ordinance explicitly referenced in the Comp Plan — Required — Ordinance citations must be added. Ch 1 Intro; Ch 2 Vision, Goals & Objectives; Ch 3 Community Profile — NA Ch 4 Land Use & Community Design - Julie Risser Ch 5 Housing - Julie Risser Ch 6 Heritage Preservation — Arlene Forest Ch 7 Transportation — Jennifer Janovy Ch 7 Bike Plan — Kirk Johnson Ch 8 Water Resources — Susan Tucker Ch 9 Parks — Dianne Plunkett Latham Ch 10 Energy & Environment 10.1 Introduction — NA 10.2 Climate Change & Global Warming — Paul Thompson & Bill Sierks 10.3 Energy — Surya Iyer and Bill Sierks 10.4 Solar Protection - Surya Iyer and Bill Sierks 10.5 Residential Energy Consumption — Bill Sierks & Bob Gubrud 10.6 Commercial and Industrial Energy Consumption — Germana Paterlini & Bill Sierks 10.7 City Energy Consumption - Germana Paterlini & Bill Sierks 10.8 Waste — Dianne Plunkett Latham & Sara Zarrin Mohtadi 10.9 Air — Julie Risser, Julie Mellum & Karwehn Kata Ch 11 Community Services & Facilities Police, Fire & Public Health — Bob Gubrud Schools & Libraries — Paul Thompson & Alma Pronove Information Technology, Communications Marketing — Germana Paterlini Ch 12 Implementation - NA 11, Complete Streets — Substep #1 required plus 2 additional sub steps for Cat. A — Transportation Commission (Jennifer Janovy) & Bike Task Force (Kirk Johnson). #1 Required - Adopt a Complete Green Street Policy that addresses street trees and stormwater and modify street standards accordingly — Possibly complete for arterials but could be expanded to side streets #4 Identify and remedy non -complete street segments by, for example, adding a bike lane or sidewalk #6 Traffic Calming measures on at least 1 street redevelopment project — Possibly complete but expand 12. Mobility Options — Required for Cat. A - Two sub steps are required — Transportation Commission (Jennifer Janovy) & Bike Edina Task Force (Kirk Johnson). le. Promote walking, biking and transit by an active living campaign in concert with your local community health board. 2. Launch a Safe Routes to School program with educational, public health and other partners. 4. Promote carpooling or on -demand ridesharing among community members, city employees, businesses, high schools and institutions of higher education. 15. Purchasing — Required for all cities — Substep #1 required, plus additional sub step for Cat. A #1 Purchasing Policy — Required — Draft complete Germano Paterlini #4 Require Purchase of US EPA Water Sense Certified Products Germano Paterlini 16. Urban Forests — Required for A & B cities with 2 Sub Steps for A Cities — Dianne & UFTF #1 Qualify as Tree City USA — City Forester Tom Horwath to apply for 2011 #4 Maximize tree planting on your main downtown street (501h & France) — Possibly complete #5d Enact ordinances to protect trees in the development process — Dianne and UFTF 17. Efficient Stormwater Management — Required for Cat. A — Susan Tucker & WQ WG, Jesse Struve, 9 Mile Creek Watershed District & Minnehaha Watershed District Complete at least one Sub step: #1 Complete Blue Star City stormwater management assessment & achieve a minimum threshold of specific activities detailed in the program — Draft complete #4 Create a stormwater utility, which uses variable fees to incentivize stormwater reduction and fund community stormwater infrastructure and assistance. #5 Adopt and implement design standards or guidelines for renovations or new construction in the city addressing at least one of the following: Rain gardens, Green alleys, Green parking lots, Green roofs with or without cisterns & water/grey water reuse systems #6 Adopt, with modifications as needed, the model Stormwater and Erosion & Sediment Control Ordinance. 24. _Benchmarks and Community Engagement - Substeps #1 & #2 required for Cat. A #1 Carbon Benchmark — Required — Updated for 2010 Germano Paterlini #2 City Measurement Reporting - Required Germano Paterlini #4 Energy efficiency Education Campaign (Floating BP) Paul, Bob & EO WG plus HES #5 Conduct community education, visioning & planning using a sustainability framework (Floating BP) Natural Step Framework - Complete 25. Green Business Development — Required for Cat. A & B cities with at least 2 sub steps — Dianne, Bill & RSW WG #2 Invite Assistance providers such as Minnesota Waste Wise, EnergySmart to conduct personalized energy, environmental sustainability, and waste audits with at least 5 businesses. #4 Support businesses using local waste products — Complete - City brush currently goes to St. Paul District Energy EEC's 6 Top Optional GreenSteps for a Total of 15 Steps Plus #24.4 and/or #24.5 For a total of 16 BP's (16 Required for Category A Cities) GrnStep# Responsible Commissioner/Staff Efficient Private Existing Buildings & Lighting: (2 sub steps must be selected) #1 Work with local utility, tailor a utility conservation improvement pgm (CIP) for your city. Bill #5b Watering Ordinance, Conservation Rate Structure — Two-tiered ordinance is complete — Jesse Struve 18. Green Infrastructure: - Choose 3 sub steps - Dianne P. Latham & Urban Forest Task Force #5 Park Management Standards for at least one of the following: a) Low Maintenance native landscaping b) Organic or Integrated Pest Management — Germana & Edina Turf Management Task Force c) Sources of Non potable water for irrigation — Complete - Braemar uses retired well #14 #6 Certify 1 golf course for Audubon Cooperative Sanctuary — Complete for Braemar & Richards #8 Develop a program that involves community in land restoration and stewardship 19. Surface Water Quality: — Susan Tucker & WQ WG, 9MCWD, MCWD, Jesse Struve - Sub Step #4 is required plus 1 additional sub step. #3 Adopt measurable lake, stream and wetland health indicators or improvement targets, work with private and non-profit organizations to support citizen education efforts and involve stakeholders in actions to attain the targets, and annually report successes and failures. Targets may include measures such as trophic state, pollutant levels, health measures, water levels, and recreational carrying capacity. #4 Adopt a shore -land ordinance consistent with MN Dept of Natural Resources rules as modified 22. Solid Waste: — Dianne P Latham & RSW WG, Solvei Wilmot -#2 Required, plus one of substeps #4 - #8 #2 Adopt & meet aggressive goals for the overall percentage diversion of currently disposed waste from city operations into recycling and organics collection. #5 Arrange for a residential organics collection program — Complete & provided by Vierkant Disposal #6 Organized Hauling — Dianne, Surya & RSW WG (long term goal) Invite MPCA's Peder Sandhei to give PowerPoint presentation to City Council Work Session, survey residents regarding their hauling preferences & work to amend MS I I5A.94. #23 Local Air Quality: Julie Risser & AQ WG Complete at least 2 sub steps #2 Regulate outdoor wood burning, using model ordinance language, performance standards and bans as appropriate for at least one of the following: ■ Recreational burning ■ Outdoor wood boilers #3 Conduct one or more education/behavior change campaigns on the topics below and document: ■ Decreased vehicle idling in specific locales or by specific fleets ■ Increased sales by retail stores of low and no-VOC household products ■ Replacement of gasoline -powered equipment with lower polluting equipment. 26. Renewable Energy: — At least 2 sub steps are required — Surya Iyer, Bill Sierks & AE WG #5 Install renewable capacity on at least one city -owned building, street light, speed display or chargeable message sign - ARRA grant to install solar panels on City Hall. #6 Work with private/public partners to create renewable energy generation capacity with one or more of the following attributes a. Fueled by wind — Utilize WindSource Process Recommendation: 1. Each selected step and sub step has a Working Group or Champion to implement it. Every Commissioner volunteers for at least 2 steps/sub steps and drafts the report for at least 1 step or sub step using the template provided to report their (sub) step. Each report will include recommendations & establish an implementation schedule. 2. July 6 - The report was discussed at the City Council Work Session, at 5:00 in the Community Rm. 3. July - Lay groundwork for the next step in the process, which will likely be that the City become a formal Green Steps community. Meet with counterpart GreenStep city commissioners — When? Counterpart staff have already met. 4. Sept. 22 — EEC final approval of the selected steps as well as prioritizing the optional steps. 5. Nov — Begin staff training and involvement — Nov. 9 & Feb. 7 NEMO water quality program. 6. Jan. 18, 2011 - Council approval. Working Groups, Task Forces and Projects Air Quality Working Group (AQ WG) — 4`h Thrusday at 7:00 pm — Chair Julie Risser - Members Julie Mellum, Karwehn Kata Prospective Members — Laura Eaton (U. WI grad in Marketing Communications with sustainability interests. Also member of EO WG). Water Quality Working Group (WQ WG) — 3"' Monday at 7:00 pm - Chair Susan Tucker — Members: Bill Johnson , Nina Holiday -Lynch, Jon Moon, Mary Jo Straub, Ryan Wilson (Does he still wish to be a member?) Prospective Member — Robert Skrentner — 30 years in the water/wastewater industry, first for the City of Detroit, then for a local MN consultant as a control systems engineer. Has BS and MS in Civil Engineering. Todd Doroff — Former teacher currently on the Bd of Dir for the Non -Profit H2O for Life, which focuses on clean water in developing nations. Energy Working Group (AE WG)— 3" Tuesday at 7:00 pm - Chair Surya Iyer — Commissioners — Bill Sierks, Bob Gubrud - Members Richard Griffith, Richard Oriani, Greg Nelson, Gary Wahman, John Spanhake, John Howard, Bill Glahn Delete: Renee DiVicino Prospective Members: Bradley Hanson — Has a consulting business in the solar industry. Delete Prospects? Alan Glotzman — Has a business Presswirte Printing in SLP. Has a commercial solar system providing a substantial % of his power, as well as extensive LED lighting. He the past President of the morning Rotary. Scott Weicht (Works in commercial construction that installs geo-exchange, solar systems, LEED certified buildings and invests/constructs biomass facilities as well as water treatment/waste water plants around the country. His home has a geo-exchange ground loop system for heating/cooling, and a rain water capture system for lawn/plant watering. The home is designed for future solar when it becomes more efficient). Has agreed to be on the 7-31-11 Eco tour. Education Outreach Working Group (EO WG) — Is'Tuesday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud — Members: Laura Eaton, Bob Genovese, John Howard, Wendy Morris, Alma Pronove, Todd Willmert. Prospective Members: Annie Berge ('07 Macalester grad with Environmental Science minor, apprenticed at an organic farm in Hawaii and managed professional development seminars); Scott Davidson - Works for HGA, Inc. in the health care industry. His background is in teaching and he is an architect. Tim Jordheim Karl Juhnke - Regis Corp as Sr. IT Developer/Analyst with computer science degree. Sierra Club member with an interest in Dark Sky issues. Eric Strobel - Appointed to Construction Bd of Appeals. He has been a lawyer in the construction industry for 20 years and has an interest in green building codes. 4 Carlin Struckman - Student at Normandale Community College with a Poli Sci Major. He is interested in transit and park issues. He is in Student Senate. Home Energy Squad Task Force (HES) — Meets as needed - Chair Bill Sierks — Commissioners - Paul Thompson, Bob Gubrud Project & Policy Group — Meets as needed - Bill Sierks, Surya Iyer Purchasing — Meets as needed - Chair Germana Paterlini, Staff TBA, Keith Kostuch Recycling & Solid Waste Working Group (RSW WG) — 1" Thursday at 7:00 pm - Chair DP Latham- Members Sara Zarrin, Michelle Horan, Tim Rudnicki, Melissa Seeley Turf Management Plan Task Force (TMP TF) — Meetings as needed over lunch hour - Chair Germana Paterlini (EEC) — Members - Ellen Jones (Pk Bd), Mary Jo Kingston (Community Health), Vince Cockriel (Staff); Ex Officio DP Latham and John Keprios Urban Forest Task Force (UF TF) — Meets as needed over lunch hour - Chair DP Latham — Members - Joseph Hulbert (Pk Bd), Michael Schroeder (Planning Commission) & City Forester Tom Horwath (Staff) EEC Website Task Force — Commissioners Dianne P. Latham, Germana Paterlini, Julie Risser, Bob Gubrud — Members John Howard. Solar & Wind Ordinance Task Force — Surya Iyer, Chair, Members — Michael Platteter (Planning) 2nd Planning Member (Name?) plus Energy Working Group. 2011 Edina Eco Yard & Garden Tour — Sunday, July 31 from 1:00 — 5:00 PM Draft Press Release of 4-6-11 Contact: Dianne Plunkett Latham 952-941-3542 Dianne.Plunkett.Latham@Comcast.net 7013 Comanche Ct., Edina MN 55439-1004 The Edina Energy and Environment Commission (EEC) is sponsoring an Edina Eco Yard and Garden tour on Sunday, July 31 from 1:00 — 5:00 PM. The tour is unique in that will showcase examples of Edina residents' yards and gardens, which are outstanding examples of sustainability. This will include features such as drip irrigation, rain barrels, rain water capture systems for lawn and garden watering, geo-exchange ground loop systems for heating and cooling the home, composting, and residentially grown organic food. Four yards and gardens will be featured on the 2011 Edina Eco tour. Proceeds will be used to support Edina park projects such as tree planting and noxious weed control. Tickets can be purchased in advance in person at the discount price of $10.00 in the Edina City Hall lobby at 4801 W. 50th St., Edina, MN55424-1394. Advance purchases can be made Monday through Friday between the hours of 8:00 AM and 4:30 PM, except holidays. Make checks payable to the Edina Community Foundation with a notation for the Eco tour. Tickets can also be purchased on the day of the tour for $15 at the featured tour garden of Dan and Dianne Latham at 7013 Comanche Court. The Latham site will also host a plant sale on the day of the tour to raise additional funds for EEC environmental projects. For more information call tour chair, Dianne Plunkett Latham at 952-941-3542. The four featured gardens are as follows. We request that the press does not reveal the address, phone number or e-mail address of the home owners to the public; the public will be informed of the site addresses upon purchase of a ticket. The contact information is solely for press purposes. Mark Campbell - 4421 Rutledge Avenue, Edina MN 55436 (612) 325-8852 CampbellMark@Mac.com Winner of the 2009 Minneapolis Star Tribune's Beautiful Gardens contest, this garden provides the owner with a bountiful supply of organically grown fruit, berries, vegetables and herbs. Mark apprenticed at the Center for Agroecology and Sustainable Food Systems at the University of California, Santa Cruz. His garden is a study in environmentally friendly gardening. No chemicals are used in the yard. The price is a bit of purslane, common mullein, or crab grass, which Mark finds to be a worthy trade off. Mark uses an organic spray `Surround WUP' from Gardens Alive and composts all his yard waste. Kitchen waste is fed into his vermiculture (worm) box and the castings are used to fertilize the garden. Mark's perennials include low maintenance plants such as Peonies, Daylilies and Hostas. A member of the Hosta Society, Mark has 450 varieties of Hostas. He also has 50 varieties of fruit trees, vines & berries, including 3 varieties of apricots, in addition to plums, figs, currents, pomegranate, lime, chokeberry, cranberries, seaberries and nine varieties of apples. He even has jostaberries, a cross between a black currant and a gooseberry, both of which he also grows. Mark freezes, dries, bakes and makes jam. Some of his herbs include stinging nettles, lemon verbena and hops. He is the chef at Beaujo's Wine Bar & Bistro and uses his extensive knowledge of herbs in his culinary creations. He is enthusiastic about sharing his knowledge of horticulture, so if you have a question, don't hesitate to ask. As to the swinging chair in the front yard, Mark says he has very little time to sit in it. Dan and Dianne Latham — 7013 Comanche Ct., Edina MN 55439-1004 (952) 941-3542 DAR.Dianne@Comcast.net Winner of the 2010 Minneapolis Star Tribune's Beautiful Gardens contest, Latham's mini botanical garden has over 400 varieties of annuals, perennials, vegetables, herbs, shrubs and trees. Their neighbors call it "Latham Park" and it is complete with a gazebo and a lotus reflecting pool. Latham's garden features interspersing organically grown herbs, fruits and vegetables with ornamental plantings. Dan has a Honeycrisp espalier and many varieties of heirloom tomatoes, trying out different heirloom tomato varieties each year. There are many plants with berries and seeds for the birds, and over 45 varieties of Minnesota Native Plants. Clover is left in the lawn for the bees. Latham's backyard has been certified by the 1 National Wildlife Federation as a Wildlife Habitat. Dan installed 2,000 ft of drip irrigation with 4 zones to water the entire garden. The garden is mulched with organic mulches such as leaves, pine needles and coco beans. Latham's have a 40 gallon rain barrel to water Dianne's many hanging plants and containers. Hidden under the spruce trees is a 90 gallon ComposTumbler from A.M. Leonard's Gardener's Edge, which is used for kitchen scraps and some yard waste. Dianne is Chair of the Edina Energy and Environment Commission (EEC) as well as Chair of EEC's Recycling and Solid Waste Working Group and EEC's Urban Forest Task Force. She is also a past President of the Edina Garden Council and member of the MN Native Plant Society, North Star Lily Society, Hosta Society and MN Water Garden Society. A plant sale will be held at Lathams to raise additional funds for the EEC's projects such as tree planting, and noxious weed control. If you see a plant you like, check to see if it is offered at the plant sale along the Latham driveway. Scott and Martha Weicht — 5608 Concord Ave. S., Edina MN 55424-1504 (952)922-3615SWeicht@comcast.net The Weicht's home has a geo-exchange ground loop system located in the back yard for heating and cooling. They also have a 2,500 gallon rain water capture system under the patio for lawn and plant watering. The home is designed for future solar power. Scott will be available to answer questions and will have photos and literature available about the many sustainable features found in their home. Scott works for Adolfson & Peterson, a LEED certified builder of geo- exchange systems, solar systems, and LEED certified buildings. Adolfson & Peterson also invests in, and constructs biomass facilities as well as water treatment and waste water plants around the country. Jon and Yuko Moon — 6016 Schaefer Rd, Edina MN 55436 (952)373-1636-JKMoon@rocketmaii.com Jon has three kinds of rain barrels and will demonstrate how to set them up and utilize them. Jon waters his vegetable garden from the rain barrels and also uses them with drip irrigation in his front Hosta bed. He will also show visitors how two rain barrels can be cascaded together. His back yard has a naturally occurring rain garden where rainwater and snowmelt runoff pools and then infiltrates. His family uses many other environmental practices including hanging laundry out to dry. Jon is a member of the Edina Energy and Environment Commission's Water Quality Working Group, as well as the Conservation League of Edina. 2 City of Edina Air Water Quality Working Group Energy & Environment Commission Minutes of February 21, 2011 7:00-9:OOpm Edina City Hall — Community Room Present: Bill Johnson, Nina Holiday Lynch, Jon Moon, Mary Jo Straub and Susan Sheridan Tucker A brief report presented by Susan to update the group on EEC activities: • Scott Neal's presentation of work completed by McKinstry when at Eden Prairie: energy efficiency — led to discussion about potential of hiring in Edina a specific person who oversees such efforts akin to Eden Prairie • City Council passed GreenSteps City program on January 18. • Alternative Energy Group is working on a pilot program submission to install solar panels on the City Hall roof. • Success of Energy Project (Home Energy Squad) • Air Quality is to be split off into separate working group _Debriefed on the NEMO Workshop- February 17 Turnout was considered strong. Presentation considered very basic information, though it did spark lively conversation amongst the participants. We still need to drill down further. No discussion on Blue Star Assessment or really addressing issues of water quality EEC is addressing through GreenSteps City Program. There seems to be a perceived reluctance that Engineering is not open to utilizing rain gardens, swales, and other BMPs. Discussion of topics to raise with Engineering Department The Water Quality Working Group feels strongly that we need to have a better understanding of Engineering's positioning on available BMPs. We would like Edina to move towards setting new standards to reduce the flow of water and to reduce the contaminants that flow into our stormwater basins. Expressed disappointment that Blue Star Assessment not completed. This will provide a view of where Edina stands and where Edina can improve. Because Edina is a fully developed city, there are limitations; however, we don't want that to be default response. At our March meeting, we will have Jesse Struve join us to discuss in detail the Blue Star, and begin discussing feasible actions that our group can begin to accomplish the tasks set out under Green Steps City Program. Where are we weak in ordinances? Cost/physical constraints. What kinds of public education efforts tried? What's happening on the commercial level? GreenSteps City Program — BMPs - Water Quality Working Group Efficient Storm Water Management #17 Step 1— City of Edina completing the Blue Star assessment (this is a new addition as of 9.6.2010) Step 4 — creating fee plan to incentive less water usage. Step 5 — researching design & guideline standards for rain gardens, green roofs, and green parking lots. Step 6— Adopt/modify Stormwater Erosion & Sediment Control Ordinance. Surface Water Quality #19 Step 3 — Assemble a reliable working group to monitor the water quality of Arrowhead and Indianhead Lakes. Step 4 — Adopt a shoreline ordinance consistent with Department of Natural Resources (DNR). NEXT MEETING March 23 from 5-6:30 pm Community Room City Hall Guest — Jesse Struve, Utility Engineer, City of Edina Agenda for the Recycling & Solid Waste Working Group of Edina's Energy and Environment Commission Thursday, March 3, 2011 City Hall, Community Room Chair Latham convened the meeting at 7:05 pm. Working Group members also present were Michelle Horan, Tim Rudnicki, Melissa Seeley and Sarah F. Zarrin Mohtadi. Absent — none. Members of the public present included members of the Edina Go Green Group (EGG) Meg Davidson, Louann Waddick and Mary Werbalowsky 1. Approval of agenda and Introduction of new EEC commissioner and RSW WG member Sara Zarrin. Community Comment - Ben Knudson, Asst. Dir. of Hennepin Co. Environmental Services (HCES), gave a 90 minute PowerPoint program, including the Q & A, about how cities can increase recycling and reduce waste. Benjamin. Knudson @Co.Hennepin.MN.US 612-596-1176. Also attending from HECS were John Jaimez, their organics and recycling specialist, as well as Nancy Loe who took notes for HECS. Hennepin Co seeks to change waste Management as follows. Only 49% of everything that could be recycled is being recycled and the objective is 65%. Present Objective 2% 20% Organics 33% 10010 Landfill 26% 25% Waste to Energy 41% 45% Recycle (Edina and Mtka have the highest recycling rates in Minn. at 80%) HCES proposed accomplishing the above by standardizing materials collected and standardizing educational materials. HCES wants to define a volume based pricing schedule. In addition, they want to provide curbside collection of organics, plus amend ordinances/licensing requirements to allow every other week collection of refuse to reduce costs of adding organics. They will conduct an education campaign and provide resources and technical assistance to businesses. They also want to offer a business certification component with minimum program standards for recycling as well as encourage cities to offer small businesses a curbside collection option. Only 5 Minnesota cities have currently mandated commercial recycling (Bloomington, for example). 3. Legislative update - Section 3 of H.F. 517 and Section 3 of Article 3 of H.F. 519 introduced into the Minnesota House and authored by Rep. Bruce Vogel and Rep. Steve Drazkowski, respectively, seek to repeal 2009 session law (M.S. 1 I5A.931) on the requirement use of compostable yard waste bags. Melissa Seeley moved and Sarah Zarrin seconded that the RSW WG recommend to EEC that City Council notify Edina's representatives that the requirement of the use of compostable yard waste bags should not be changed because it currently minimizes the amount of non- degradable plastic contamination in the compostable waste stream. If passed, the proposed legislation would have unintended economic consequences including the cost increase of yard waste collection, processing and composting; the loss of revenue from the sale of finished compost materials; and would make the requirements of the Emerald Ash Borer quarantine so impractical as to hinder its effectiveness. No RSW WG members have received any complaints from Edina residents about no longer being able to use noncompostable plastic bags. Residents understand why compostable bags are needed and switched to them without incident. Reports a. Michelle Horan and Melissa Seeley - Youth athletic association recycling project — No report b. Tim Rudnicki — Grant opportunities - HCES mentioned $300,000 in incentive grants for 2011. c. DP Latham — May Term EHS Project — Kyle Wagener has an interest and Sarah Zarrin will try to interest him in a commercial recycling study project; Solvei is looking into a May tour of St. Paul District Energy 1) GreenStep Cities Update — See http:// reg enstep.pca.state.mn.us/bestPractices.cfm; City Council approved I- 18-11 to join the program. DP Latham and Philipp Muessing (MPGA) spoke to Eden Prairie's Conservation Commission on 2-8-11 on the GreenStep Cities program. 2) Pamela and Lewis Pk Recycling bins. Vince Cockriel agreed to remove trash bins without a recycling mate at Solvei's request. Sarah Zarrin will check on usage success. 3-31-11 3) 9-25-10 Hennepin Co & St. Louis Pk pilot collection of unwanted medicine at 7250 Hwy 7 St. Louis Pk (see www.hennepin.us/medicine) was very successful. There will be 4 collections in 2011 with the first being in April in Brooklyn Park. 6. Licensing Ordinance Amendments (see attached) — RSW WG amendments for Yard waste carts; Reports for solid waste and recycling collected for Green Steps benchmarking purposes; Bonding and insurance limits approved at 1-13-11 EEC meeting with two minor amendments as follows: 1300.05Licensed haulers shall provide to customers, upon a customer's request, a yard waste container with close - fitting top for Grass Clippings, Leaves and or Source Separated Compostable Materials (SSCM). The containers shall be constructed of non-combustible materials including the cover. The containers shall be at least 30 gallons in size, and at a charge for the container, if any, to be determined by the licensed hauler. 1300.09 Refuse Reports - Within 30 days after the end of each calendar quarter, each licensed hauler shall provide the City Sanitarian on forms prescribed by the Sanitarian, the total weight of residential refuse collected during the period subsequent to the prior report to the City. 7. Compost Rulemaking: MPCA hosted a 1s' stakeholder meeting November 19 regarding the need to change the permitting process for organic collection sites. Track the compost rulemaking at the following web page: http_//www pca state mn us/index bhp/waste/waste-permits-and-rules/waste-rulemaking/proposed-changes-to-compost- rules.html A 2"' stakeholder meeting will be held at the MPCA early in 2011 to discuss a preliminary rule draft, prior to formal publication. This meeting will be an opportunity to review draft rule language and provide feedback, prior to public notice. Publish dual notice fall 2011. Final adoption 3 mo after dual notice if no public hearing or 6 mo after dual notice if there is a public hearing. John Jaimez estimates that if there is a public hearing the new rules could be implemented as early as mid 2012. 8. RSW WG approved City-wide facility recycling policy on Nov. 4, 2010 recommending that only compostable tableware will be used, that bottled water will be reduced, and that organic composting will be implemented. The 2011 city facility solid waste and recycling RFP will take this into consideration to accomplish GreenStep #22 sub step la (overall waste reduction in city operations). 9. Education: March 22 6:30 — 8:30 Backyard Composting — Larry Cipolla $15 at Edina Center for Adult Education — Sarah Zarrin and EGG wanted to sponsor a composting workshop. Chair Latham indicated that they should work with the Education and Outreach Working Group (Paul Thompson and Bob Gubrud) to put something together. 10. The next RSW WG meeting would be April 7 in the Community Room, but Chair Latham recommended canceling it and instead attending one of the two LWVE meetings on organized hauling — either on Sat., April 9 at City Hall at 9:45 am or on Thurs., April 14 at the Edina Library at 9:45 am. Dianne Plunkett Latham Chair, Edina Energy & Environment Commission, Chair Recycling & Solid Waste Working Group 3-31-11 RSW Recommendation to EEC on HF 517 and HF 519 Legislative update - Section 3 of H.F. 517 and Section 3 of Article 3 of H.F. 519 introduced into the Minnesota House and authored by Rep. Bruce Vogel and Rep. Steve Drazkowski, respectively, seek to repeal 2009 session law (M.S. 115A.931) on the requirement use of compostable yard waste bags. Melissa Seeley moved and Sarah Zarrin seconded that the RSW WG recommend to EEC that City Council notify Edina's representatives that the requirement of the use of compostable yard waste bags should not be changed because it currently minimizes the amount of non -degradable plastic contamination in the compostable waste stream. If passed, the proposed legislation would have unintended economic consequences including the cost increase of yard waste collection, processing and composting; the loss of revenue from the sale of finished compost materials; and would make the requirements of the Emerald Ash Borer quarantine so impractical as to hinder its effectiveness. No RSW WG members have received any complaints from Edina residents about no longer being able to use noncompostable plastic bags. Residents understand why compostable bags are needed and switched to them without incident. HF 517 — Has No Senate Counterpart 115A.931 YARD WASTE PROHIBITION. 3.1(a) Except as authorized by the agency, in the metropolitan area after January 1, 3.21990, and outside the metropolitan area after January 1, 1992, a person may not place 3.3yard waste: 3.4(1) in mixed municipal solid waste; 3.5(2) in a disposal facility; or 3.6(3) in a resource recovery facility except for the purposes of reuse, composting, or 3.7cocomposting. 3.8 (b) MS 2008 [Renumbered 115A.03, subd 38] "r d STNV has the .. 4 -a -n � �.u:� �..� ..nu:,zn�� 2 1 5( 1\ A persaii „he 0.1:.,+01., empties 2 14.,.,,-a..,-ap l,.l etio , 296 A 01 subdivision , a plasti . bag e iitainiti .. ,.-.1 Waste . Edina City Council Issues Earth Day Proclamation The Edina City Council in collaboration with the Energy Environment Commission issued an Earth Day Proclamation at the April 5 City Council meeting. Earth Day is intended to inspire awareness and appreciation for the Earth's natural environment. Earth Day was founded by United States Senator Gaylord Nelson (WI) on April 22, 1970 as a day to focus attention on environmental issues. While the first Earth Day was focused on the United States, Earth Day is now coordinated globally by the Earth Day Network and is celebrated in more than 175 countries. In 2009, the United Nations designated April 22 International Mother Earth Day. According to the Earth Day Network, Earth Day is the largest secular holiday in the world, celebrated by more than a half billion people. Earth Day is a reminder to commit to learning more about the environment and how you can help protect it by taking action and stimulating public policy. There are many ways each of us can protect our Earth. Save energy, money, and the environment by taking the Edina Energy Challenge and scheduling a visit by the Home Energy Squad. Sign-up for Windsource, through X -cel Energy to reduce green house gases and support renewable energy. Shop for produce at the Centennial Lakes Farmer's Market and Linden Hill Co-op to buy local and fresh. Reduce, reuse, and recycle. Replace plastic bottles with a reusable water container. Plant trees, grow your own vegetables. Drive less: combine trips, walk, and bike. Reduce engine idling. Use organic fertilizers. Mulch your grass clippings. Turn off lights and electronics when not in use. Adjust your thermostat up in the summer and down in the winter. Install CFL light bulbs and Energy Star Appliances. Be a smart water consumer. For other earth saving actions and how you can make a difference, Google "Billion Acts of Green." Think about the issues that concern you the most and have conversations with your friends, neighbors and elected officials. If you haven't done so already, join a local group that undertakes activities to help protect the environment. Investigate volunteer opportunities by typing Energy and Environment Commission in the search box on the City of Edina website. http://www.ci.edina.mn.us/ Remember there is no Planet B; celebrate a healthy sustainable future by walking the talk and listening with your heart. Updates for EEC Website 4-6-11 1. On the City of Edina Home page, the search keyword box is at the very bottom of the page, causing users to need to scroll down to find it. If you don't happen to realize there is more information on the page and scroll down, you never find the search box. A search box is generally at the top of the page on the first page of a website. Please move it to the top of the page. 2. Remove all icons and video links from the 1s' page. Establish a link to a page for each Working Group, to which the current first page icons will be moved as indicated below. 3. Residents frequently complain that they cannot find the link to Boards and Commissions. This is because you must click the City Council Link first and few realize this. Move the Boards and Commission link to the same level as City Council so that it is more visible., Formatted: Font: (Default) Times New 4. Update the text on the EEC home page as follows: I Roman, 12 pt The Energy & Environment Commission was established in April 2007 to help the City stay on the forefront of issues of sustainability. Duties of the commission include: Examining and recommending best practices for energy conservation for Edina's residents and businesses, including recommendations for a "green" building code, use of Energy Star appliances and other energy - reduction targets. Examining and recommending changes in City purchases and operations to conserve energy. Evaluating and monitoring the provision of a residential recycling program. Evaluating and monitoring the provision of a privately provided solid waste program, as well as a reduction in municipal solid wastes. Evaluating and encouraging improvements in air and water quality. Educating the public about energy issues, reduction, conservation, reuse, recycling and environmental protection. eMr)uragg,e residential <rte+gy e##fc ieney. The ten -member Edina Energy and Environment commission includes Chair Dianne Plunkett Latham, Bob Gubrud, Surya Iyer, Keith Kostuch, Sarah Zarrin Mohtadi, M. Germana Paterlini, Julie Risser, Bill Sierks, Paul Thompson, Susan Tucker, and two non-voting high school students. The Commission, which advises the City Council, have several Working Groups, which advise the commission. The Working Groups are Recycling and Solid Waste, Education and Outreach, Air ualityavad, Water Quality, Purchasim,,, and Alternative Energy. The n ate - gnei-` y u,,,,.,iing Group has Working groupse� nerally meet monthly for one to two hours on weekday evenings. Edina residents, including high school students, who are interested in volunteering on any of these rtan' —pieiWorking Groups, should express interest by sending an email to edinamaiI @ci.edina.mn.us, or calling Deputy City Clerk Jane Timm at 952-826-0409 between 8 a.m. and 4:30 p.m., Monday through Friday. Potential volunteers may also write to Energy/Environment Commission, Edina City Hall, 4801 W. 50th St„ Edina, MN 55424. When expressing interest, volunteers should rank the Working Groups in order of their preference, and explain how their background would benefit the working group(s) of their choice. (Note: The title of each Working Group will be listed on the EEC home page with a link to that group's page. The working group pages will contain the following.) LINK to Air Quality Working Group— Evaluate and encourage improvements in air quality. Areas of study include fine particulate matter, engine idling, wood burning smoke and second hand smoke. Link to engine idling PSA Julie Risser and Julie Mellum to recommend links from medical or scientific groups LINK to Education and Outreach Working Group - Educate the public about energy issues, reduction, conservation, reuse, recycling and environmental protection. This group works closely with Xcel Energy and CenterPoint Energy to promote programs that encourage residential energy efficiency. Move the following icons from the home page here: Participate in the Minnesota Energy Challenge. More details at www,MNEnergvChallenge.org to do our part to reduce global warming. Icon - Cool Tips Hot Ideas for Home and Business Icon - Home Energy Squad.net Icon - Be Cool — Learn More About Saver's Switch Icon - Learn More about Rebates for CenterPoint Energy Customers Icon - Refrigerator Rebate PSA (Bob and Paul to recommend more links here, if needed) www.SageSteps.com — Centralized resource for individuals and families to measure their environmental impact based on their actual usage of electricity, natural gas, water and fuel. Bob Gubrud to evaluate whether EEC should include this link. LINK to Energy Working Group— Recommends best practices for energy conservation for Edina's citizens, municipal facilities and businesses, including recommendations for a "green" building code, use of Energy Star appliances, and other energy reduction targets. Promote the establishment of targets for the reduction of greenhouse gas emissions produced by the City's buildings, equipment and operations. Examine and promote renewable energy options for transportation, heating, and cooling, and other energy uses. Recommendations are also made for renewable energy sources such as wind and solar power. Move the following icons from the home page here: Participate in the Minnesota Energy Challenge. More details at www.MNEnergvChallenge.org to do our part to reduce global warming. Icon - Cool Tips Hot Ideas for Home and Business Icon - Home Energy Squad.net Icon - Be Cool — Learn More About Saver's Switch Icon - Learn More about Rebates for CenterPoint Energy Customers Icon - Refrigerator Rebate PSA Icon - Renewable Energy — It's a Breeze (Surya and EWG to add more links here if needed) www.SageSteps.com — Centralized resource for individuals and families to measure their environmental impact based on their actual usage of electricity, natural gas, water and fuel. Bob Cubrud to evaluate whether we should include this link. LINK to Purchasing Task Force - Examine and recommend changes in City Government purchasing and operations to conserve energy and generate less waste, while recycling more. (Germano and Keith to recommend some links for this page) LINK to Recycling and Solid Waste Working Group — Evaluate and monitor the provision of a residential recycling program. Evaluate and monitor the provision of a privately provided solid waste program, as well as a reduction in municipal solid waste produced by Edina residents and businesses. Move the following icons from the home page here: Link to Choose to Reuse from the Energy Events page (Dianne, Sarah & RSW WG to recommend more links here) LINK to Water Quality Working Group - Evaluate and encourage improvements in surface water quality and in stormwater management. Move the following icons from the home page here: Water resources link (PSA with the guy in the bath tub) Link to Piece on Coal Tar Link to 9 Mile Creek Watershed District Link to Minnehaha Watershed District (Susan and WQ WG to add more links here) 3 ULI Pilot w. in Pilot Type Excel Spreadsheet Cost 1st Year $5,000 for 2 years Continuing Annual Cost None Sectors All Desk Top or Web Desk Top Compare other Cities St Louis Pk/Falcon Hts Compatability None Conflict of Interest Possible Municipal/Residential/Commercial Sectors KwH/Person/Day BTU/Person/Day Water/Gal/Person/Day Sewer/Gal/Person/Day CO2 Tons/Person/Day VMT/Person/Day Solid Waste/Person/Lbs/Day Created 4-12-11 ICLEI CACP Software updated 2009 ICLEI Membership - $600 ICLEI Membership - $600 All Desk Top 13 MN Cities/Counties B3 - Hara Stepping Stone None B3 Software None None Electric & Gas Web B3 cities in data base ICLEI's CACP None Hara Software Depends on term Depends on term All Web Phily, Vegas, Palo Alto ICLEI's CACP None McKinstry Consultant Unknown Unknown All Municip ex RSW Eden Prairie None Possible McKinstry/ULI Consultant/Excel Unknown Unknown Resudential & Commercial Eden Prairie/St Louis Pk/Falces None Possible STATEMENT OF WORK Know your impact. ``honge the world. Professional Services Project: EEM Implementation PRESENTED TO: City of Edina SOW # 102510EDINA Copyright © 2010 by Hara Inc. All rights reserved. Page 1 of 14 Rev 10-08 Table of Contents ContactData................................................................................................................................................3 Overviewof Services..................................................................................................................................4 BusinessProblem.....................................................................................................................................4 ServiceDescription...................................................................................................................................4 Service Delivery Schedule.........................................................................................................................6 Rolesand Responsibilities.........................................................................................................................8 Assumptions.............................................................................................................................................10 ChangeControl.........................................................................................................................................12 ServiceEstimate.......................................................................................................................................13 PaymentTerms.......................................................................................................................................13 Termsand Conditions..............................................................................................................................13 Approvals..................................................................................................................................................14 Acceptanceof Scope...............................................................................................................................14 Page 2 of 14 Rev 10-08 This Statement of Work is prepared for City of Edina, hereinafter referred to as "Customer," by Hara, Inc., hereinafter referred to as "Nara." Page 3 of 14 Rev 10-08 CONTACT DATA Customer Organization Name: City of Edina Contact Name: Germana Paterlini Address: 4801 West 50'" St Address #2: City, State, Zip (Country): Edina, MN 55425 Phone No.: 952-927-8861 Fax No.: X E-mail: Germana.paterlini@gmail.com Hara Inc. Contact Name: Jonathan Skelding Address: 2755 Campus Dr. Suite 300 Address #2: City, Postal Code, (Country): San Mateo, CA 94403 Phone No.: 650 249 6748 Fax No.: 650 365 4272 E-mail: Jonathan.skelding@hara.com Prepared By: Jonathan Skelding Reviewed/Approved By: Account Manager: Geoffrey Mohr Create Date: 25 October 2010 Version: 1.0 Updated: This Statement of Work is prepared for City of Edina, hereinafter referred to as "Customer," by Hara, Inc., hereinafter referred to as "Nara." Page 3 of 14 Rev 10-08 OVERVIEW OF SERVICES BUSINESS PROBLEM Situated immediately southwest of Minneapolis in Hennepin County, Edina has a population of 47,425. The city is seeking to implement a centralized system for the storage and management of energy, water and waste for the city. In 2007 the city reported to the Carbon Disclosure Project (CDP) using CACP software provided by ICLEI. The scope of the project is to manage 41 owned buildings and 100's of individually metered street lights. They wish to manage the city fleet and water usage. In the future the city will also manage waste. With their baseline established they'll be able to determine reduction targets and manage strategies and initiatives for energy reduction and waste diversion throughout the city. Hara offers the full spectrum of services for all Energy and GHG-related activities. Our proven and methodical approach, the Hara Sustainability Framework (HSF), enables companies to measure and manage their environmental impact in an auditable fashion. We facilitate the development of the most effective carbon management strategy, calculate GHG emissions, identify optimization opportunities, and provide best practices to implement GHG emission and energy reduction initiatives SERVICE DESCRIPTION Understanding the GHG Inventory is an important step to emission reductions and energy efficiency, Hara Professional Services follows commonly accepted accounting and reporting principles to ensure that your GHG data represent a faithful, true, and fair account of your organization's GHG emissions: Relevance - The GHG inventory should appropriately reflect the GHG emissions and serve the decision- making needs of users—both internal and external to the organization. Completeness - All GHG emission sources and activities within the defined inventory boundary need to be accounted for and reported. Consistency - A consistent methodology has to be used to allow for meaningful comparisons of emissions over time. All any changes to the data, inventory boundary, methods, or any other relevant factors in the time series need to be clearly documented. Transparency - All relevant issues need to be addressed in a factual and coherent manner, based on a clear audit trail. Disclose any relevant assumptions and make appropriate references to the accounting and calculation methodologies and data sources used. Accuracy - GHG emissions need to be accurately quantified, systematic overstating or understating need to be eliminated and uncertainties need to be reduced as much as practicable. Page 4 of 14 Rev 10-08 City of Edina EEM Implementation The service includes the following items: 1. Boundary definition of City of Edina' GHG inventory: ■ Up to 41 properties, and several hundred street lights. ■ 230 vehicles managed at a vehicle class level. ■ Historic data load for the Calendar years 2007 to current. Building Type Quantity of T e Attributes to be Captured Owned Operated General 41 (include Office / Unit Designation Attributes' warm'' Street Address houses). Zip / Postal Code Large Gross Floor Area Building are about 20 Data Center 1 IT energy configuration (Location of IT Energy Meter) Annual IT Energy Multifamily Housing Municipal 18 wells influent flow Waste Water 4 treatment Plant design flow rate Treatment plants, Plant 4 water towers 23 sewer lift stations Office City Hall Weekly operating hours Police Number of personal computers Department Percent of gross floor area that is air conditioned Fire de is I Percent of gross floor area that is heated Other Weekly operating hours Parking 3 Parking ft that is enclosed Parking ftZ that is unenclosed (with a roof) Parking ftz that is open (no roof) Weekl Hours of Access Swimming Pool 1 indoor, Indoor or Outdoor 1 outdoor Size of Swimming Pool water park Water Average Flow Treatment and Distribution Utility 2. Analyze source data for consumption and activity records 3. Upload existing energy and resource consumption data to Hara EEM. ■ Scope 1: a. Combustion emissions (stationary and mobile sources) ■ Scope 2: a. Purchased electricity, heat or steam ■ Other environmental impact data a. Water/Sewer b. Solid Waste/Recyclables 4. Identify the best emission factors for City of Edina' emission sources and reporting requirements 5. Create/upload City of Edina' organizational structure 6. Create GHG inventory ' General building attributes apply to all buildings in your inventory Page 5 of 14 Rev 10-08 The work described above will be performed at a designated City of Edina' site and Hara's offices by Hara skilled resources or certified Hara partners where appropriate. SERVICE DELIVERY SCHEDULE The following schedule is a tentative outline of the activities that will be accomplished by the Hara Professional Services Consultant(s). Service delivery will begin on a mutually agreed date within 30 days of acceptance of this Statement of Work. These activities may be revised based upon the needs of Customer and mutual consent of the Customer technical contact and the Hara Professional Services Consultant. Page 6 of 14 Rev 10-08 Page 7 of 14 Rev 10-08 Hara Client Client Task Professional Team Role Services Effort Effort Kick-off meeting Introduction of the participants Kick off objectives Business goals in implementing Hara Critical success factors Project scope 1 Day 1 Day All Project roles & responsibilities Implementation strategy Project milestones & deliverables overview Project implementation standards and procedures Roles and expectation of team members Discussions and questions Hara EEM training Preparation 0.5 Day Administrator training 1.5 Days 1.5 Days Inventory Manager Operator training 1 Day 1 Day All Configuration workshop Determining organizational boundaries Identify reporting requirements Define organizational structure levels 1 Day 1 Day Inventory Define activity types Manager Define activity categories Identify suppliers Hara EEM configuration Load users Format and load org. Structure 2 Days % Da y Inventory Adjust emission categories and types Manager Load suppliers Format and upload emission factors Load historic data Gathering activity and KPI data Formatting and uploading activity data 3 Days 1 days Inventory Upload KPI data (sqf, employees, revenue, etc) Manager Troubleshooting/quality control Review GHG inventory report Milestone meetings Review GHG inventory report with all stakeholders Included 1 Day All Address outstanding issues Si n off project Total 10 Days 7 Days Page 7 of 14 Rev 10-08 ROLES AND RESPONSIBILITIES In order to ensure the success of this engagement, Hara will provide the following: • Hara GHG and Energy Management Expert • Hara Environmental Research Analysts • Hara EEM Product Experts Customer will provide the following: • A single point of contact to coordinate delivery of services. • Customer will provide complete and validated data in electronic form, utilizing templates supplied by Hara, for the following: General Configuration Data • A list of all users including 1. First Name 2. Last Name 3. Email address Hierarchical list based on the company organizational structure for all facilities including 1. Organization Name 2. Address (street address, city, zip code, state, country) 3. Open and close dates 4. Corresponding utilities and account numbers 5. Ownership information (owned, operational ownership, leased) 6. Facility Space (ft) 7. Number of occupants (FTE) Company fleet list including 1. Make 2. Model 3. VIN or license plate number 4. Vehicle type 5. Fuel economy List Energy Providers ("Suppliers") including 1. Name 2. Address (street address, city, zip code, state, country) 3. Company account numbers 4. Supplier Type (electricity, natural gas, water, etc.) 5. Rate schedule 6. Serviced organization Scope 1 activity data • Natural Gas Bills including 1. Serviced organizational unit as indentified in organizational hierarchy Page 8 of 14 Rev 10-08 2. Billing period (from and to dates) 3. Usage/Billed Amount 4. Supplier 5. Rates in local currency • Vehicle fuel and other fuel data including 1. Serviced organizational unit or vehicle number 2. Billing period (from and to dates) 3. Usage/Billed Amount 4. Rates in local currency • Refrigerants 1. Serviced organizational unit 2. Bill period (from and to dates) 3. Usage/Billed Amount (topped off amount) 4. Rates in local currency Scope 2 activity data Energy Bills including 1. Serviced organizational unit as indentified in organizational hierarchy 2. Energy type (electricity, steam, heat) 3. Billing period (from and to dates) 4. Usage/Billed Amount 5. Supplier 6. Rates in local currency Other environmental impact data Water Bills including 1. Serviced organizational unit 2. Water type (Potable, Gray -water, etc.) 3. Billing period (from and to dates) 4. Billed Amount 5. Units (gallons, cubic meters, acre-feet, etc.) 6. Supplier 7. Rates in local currency Waste Disposal Information including 1. Collecting Organization 2. Collection period (from and to dates) 3. Amount (weight or volume) 4. Units (gallons, cubic meters, acre-feet, etc.) 5. Rates in local currency Page 9 of 14 Rev 10-08 ASSUMPTIONS Hara will rely on the following assumptions and dependencies, together with those stated elsewhere in this SOW, in performing the Service. Should any of these assumptions and dependencies prove incorrect or incomplete or should Customer fail to comply with any of the Customer Responsibilities set forth in this SOW, Hara reserves the right to modify the price, scope, or schedule of the Service. Customer will provide the following information in electronic form, complete and validated: ■ A list of all users with email address ■ A hierarchical list based on the company organizational structure for all facilities with location information, complete address, open and close dates, corresponding utility account numbers as well as ownership information as listed above. ■ A list of all suppliers with complete address ■ Electronic records of all activities as listed above. 2. Customer will provide a project manager to: ■ Provide direction and guidance to Customer's personnel as required by Hara to maintain project momentum; ■ Provide information and resources to enable Hara to complete the tasks described in this Statement of Work; ■ Be readily available and on-site as and when required by Hara for the duration of the Service; ■ Receive any deliverables created as a result of this service. ■ Provide any needed approvals for Customer under the change control provision below. ■ Provide Customer's relevant business requirements and service level agreements 3. Customer will assign staff to support Hara that is properly trained in their area of responsibility (e.g., supply chain expert, application owner, subject matter expert, etc.). 4. City of Edina will ensure that business stakeholders are available to work with Hara's staff on this project in order to discuss specific project requirements. 5. The Customer Project Manager will ensure that all appropriate access to Customer systems and documentation will be made available to the Hara project team. 6. Customer will provide Hara suitable User I.D. access to perform appropriate administrative tasks in order to set up, configure and deploy Hara EEM Solution. 7. Customer will provide access to all required buildings and rooms to complete this service. 8. Customer will provide workspace for the project consultants and other Hara team members and access to telephone, copier, fax, conference rooms and printing facilities, as required by the project. 9. Hara reserves the right to use subcontractors in those roles it deems appropriate. 10. Hara reserves the right to place shadow consultants on site at no cost to Customer. 11. Meetings will take place at a mutually accepted location and time. 12. Obtain any consent required for Hara to perform services under this staffing order. 13. City of Edina will be responsible for all business process change management. Page 10 of 14 Rev 10-08 14. It may be necessary for certain consultants to be absent from the project for a short period of time to attend training classes and team events. Hara will disclose required absences one (1) week in advance to Customer's Project Manager. 15. Hara's standard workweek consists of forty (40) hours. The premium for additional hours, including weekends or holidays, will be mutually agreed upon. 16. City of Edina will provide timely feedback on all key deliverables defined in this SOW. 17. City of Edina will allow Hara to post, at any site at which services are performed, any documents necessary for Hara to provide services in compliance with the law. 18. If while performing services, Hara requires access to other vendor's products that are part of your system you are responsible for acquiring all such products and the appropriate license rights necessary for Hara to access such products on your behalf. 19. City of Edina will provide a notice of minimum of 2 weeks before change in project schedule. 20. City of Edina will respond to identified gaps in requirements and specifications with either approved information or assumptions for Hara to use in place of approved requirements within 1 business day. 21. City of Edina will manage services of vendors working on releted projects to minimize delays to or distractions from the Hara objectives. 22. City of Edina will provide an escalation process for management of the project. Page 11 of 14 Rev 10-08 CHANGE CONTROL Should Customer want to change any Deliverable; the Hara Project Manager will follow standard change control procedures described in this section. Hara will complete all work authorized under change control on a time -and -materials or fixed-price basis, dependent upon which contract type is most appropriate. Time and Materials will be charged at Hara's then current rates. The objectives of change control ("Change Control") are to: 1. Assess the impact of scope changes on project schedules, resources, and pricing. 2. Provide a formal approval to proceed with any changes for this Statement of Work. 3. Provide a record of all material changes to the original Statement of Work. If Customer requests a change impacting the cost of or time for performance, as determined by Hara in its sole discretion ("Change"), Hara and Customer will review the Change through the change control process set forth in this Section ("Change Control Process"). For each change, Hara will complete a change request form (the "Form") and provide the completed Form to Customer. Both Hara and Customer will appro\e the Change detailed in the Form, including the impact of the Change on the schedule, resources, and the price of the Service, before Hara will make the Change. When Customer accepts the Change set forth in the Form, Customer will modify its P.O. and such other documents as requested by Hara. If Customer does not accept the Change as set forth in the Form (including the impact on the schedule, resources, or price), the Parties will complete their obligations with respect to this Service as set forth in this Statement of Work. Page 12 of 14 Rev 10-08 SERVICE ESTIMATE The service estimate is based on the assumptions above and is offered on a Fixed Price basis for $16,000. If any of the above mentioned assumptions are not met or if Customer requirements change, Hara will furnish Customer with a new estimate and will continue work, subject to availability of personnel, only after receiving written authorization from Customer. Travel and living expenses are currently estimated at 15% of the total project amount and will be billed separately based on actual costs incurred. PAYMENT TERMS Hara will invoice Customer at the end of every month for the delivered services hours during this month. Invoices will be sent to: ATTN: ADDRESS: Invoice payments are due net thirty (30) days from receipt of invoice by Customer. TERMS AND CONDITIONS 1. The terms specified in this Statement of Work are valid for 30 days. If the Statement of Work is executed after that date, all terms will be subject to change. 2. This Statement of Work is subject to Hara's standard Professional Services Terms and Conditions attached as Exhibit A hereto. Page 13 of 14 Rev 10-08 APPROVALS ACCEPTANCE OF SCOPE Hara and Customer agree to the scope and terms set forth in this Statement of Work as indicated by the signatures of their respective duly authorized representatives below. City of Edina Authorized Signature (Above name printed) Title (printed) Date Hara Software, Inc. Authorized Signature (Above name printed) Title (printed) Date Page 14 of 14 Rev 10-08