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HomeMy WebLinkAbout2012-03-08 PacketDraft MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., March 08, 2012 7:00 PM I. CALL TO ORDER 7:03 p.m. 11. ROLL CALL Answering Roll Call was Members Gubrud, Heer, Kostuch, Rudnicki, Sierks, Thompson, and Chair Latham. Late Arrival: Risser and Zarrin Absent: Gupta, Jenning, Paterlini Staff Present: Karen Kurt and Rebecca Foster III. APPROVAL OF MEETING AGENDA Agenda was approved as written. IV. ADOPTION OF CONSENT AGENDA V. COMMUNITY COMMENT VI. REPORTS AND RECOMMENDATIONS A. Working Group Membership —Sarah Zarrin was added to the Education and Outreach Working Group B. Bylaw Revision Committee. Chair Latham asked if there were any changes to the Bylaws that were presented at last month's meeting and thanked Ms. Kurt for her revisions. Motion made by Member Gubrud and seconded by Member Rudnick! to approve the Energy & Environment Commission Bylaws as presented and without changes. Motion carried unanimously. C. EEC annual activity calendar. Chair Latham reviewed the EEC annual calendar with Commissioners. D. Recycling & Solid Waste WG 1. Residential Recycling RFP. Chair Latham gave an update on the Allied MRF, Waste Management MRF and Randy's MRF facilities that she toured. 2. Revised RFP process for all city RFPs. Chair Latham gave an update on how the scoring process is done on a RFP within the city. In the future RFP scoring will be done by City staff and consultants without any commissioners or working group members. 3. City Park Recycling Bin Task Force. Chair Latham discussed the revisions she made to the Edina Park Recycling Bin Sponsorship Form. Motion made by Member Kostuch and seconded by Member Zarrin to approve the Edina Park Recycling Bin Sponsorship Form. Motion carried unanimously. E. Energy WG 1. Solar panel project. Ms. Kurt gave an update on the installation of the project, which will not be operational until inspected. 2. Solar/wind ordinance amendments. Cary Teague, Planning Director, is currently reviewing the ordinance. 3. PACE/EEEP commercial energy district update. Only one business has taken advantage of this program. F. Air Quality WG Report. Commissioner Risser invited the Air Quality Working Group members to join the Water Quality Working Group due to its temporarily deactivation. 5 1. Drive Through City Code Amendments — No report 2. No Idling sign pilot project. The Traffic Safety Committee is reviewing the sign installation and specifications of purchase. G. Education Outreach Working Group Report. Member Thompson invited EEC Members to the Sustainable Communities Conference March 24th at United Methodist Church to talk about Edina's Green Step Cities. Member Gubrud updated the Earth Day Proclamation to April 22"d Motion made by Member Gubrud and seconded by Member Zarrin to approve the Earth Day Proclamation to be presented at the April 3`d City Council meeting. Motion carried unanimously. 1. April 19 2012 educational program. Member Zarrin gave an update about the Dr. Jonathan Foley Dialogue. Member Zarrin will contact Ms. Kurt to have the City create an EEC flyer for the event. Motion made by Member Heer and seconded by Member Sierks to increase the planning budget for the event by $250 to provide food. Motion carried unanimously. 2. Policies are needed for educational programs. Chair Latham presented a draft Event Planning Policy and Guidelines for the EEC. 3. Proposed Eco Film at Centennial Lakes — No Report H. Water Quality WG. Member Risser is looking for direction from City Council on what projects should be implemented this year from the EEC Work Plan that was presented to Council at the Work Session. Ms. Kurt gave an update on the vacant EEC staff liaison and a new staff position that'll help with Water Quality within the Engineering Dept. I. May Term Intern. Member Thompson said there are three students waiting approval to help with Education and Outreach in schools on the Go Green Principals and Energy Efficiency. J. April 23 Volunteer Recognition nominee proposals. Member Thompson will ask the Faith Community for a nominee and he will prepare the nominee's application plus introduce EEC's nominee at the April 23 event. EEC will pay the $20 dinner fee for both the nominee and their introducer (Paul Thompson). K. EEC 4th of July parade unit. Member Gubrud will complete an application to have the Home Energy Squad unit and hand out Tolby wall plates within the parade. L. Update of EEC Website. The topic was tabled. M. Commissioner Training Program. Ms. Kurt presented a Member Orientation about Edina's Boards and Commissions. VII. CORRESPONDENCE & PETITIONS Vlll. CHAIR AND COMMISSION MEMBER COMMENTS A. Officer elections. No one has yet volunteered to be Chair for 2012, instead, three members volunteered to each serve one quarter starting in summer. There will be two acting chairs for the spring quarter. Ms. Kurt strongly encouraged Members to become a Chair since they are an appointed body to the Council and to ease communication with the staff liaison. The EEC is concerned about the Council's two year term limits for the Chair. B. Press release soliciting Working Group Members was sent to the Sun Current by the Communications Dept. on 2-17-12 IX. STAFF COMMENTS 6 A. Karen Kurt 1. Report Feb. No report on the EEC budget. 2. Green Corps Intern. Chair Latham said the PCA is offering an intern again, but the EEC decided to not participate due to not having a staff liaison available to supervise the Intern. There being no further business on the Commission Agenda, Chair Latham declared the meeting adjourned at 9:33p.m. Motion made by Member Gubrud and seconded by Member Thompson to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator 00 Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., April 12, 2012 7:00 PM I. CALL TO ORDER 7:00p.m. II. ROLL CALL Answering Roll Call was Members Gubrud, Heer, Jennings, Kostuch, Latham, Rudnicki, Zarrin and Chair Thompson. Late Arrival: Gupta, Risser, and Sierks Absent: Paterlini Staff Present: Karen Kurt and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Latham and seconded by Member Zarrin to approve the Agenda as written. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA Motion made by Member Latham and seconded by Member Kostuch to approve the Consent Agenda as written. Motion carried unanimously. V. COMMUNITY COMMENT VI. REPORTS AND RECOMMENDATIONS Member Sierks thanked Member Latham for her service as Chair for the past two years on the EEC. Motion made by Member Gubrud and seconded by Member Heer to approve the attached Resolution thanking Member Latham for her service as Chair on the EEC. Motion carried unanimously. A. Working Group Membership. No additions or deletions needed. B. EEC annual activity calendar. Member Latham said that the televised EEC meeting should stay in January due to no EEC or Working Groups meetings being held in December. Motion made by Member Latham and seconded by Member Gubrud to keep the televised meeting in January. Motion carried unanimously. Member Kostuch requested verbiage changed with the Procurement Plan in June. The EEC staff liaison will request to there will be an annual staff presentation to the EEC regarding the status of the Procurement Policy implementation and make any staff concerns known to EEC. Member Latham will incorporate redline changes that were discussed. C. Recycling & Solid Waste WG 1. Residential Recycling RFP. Member Latham gave an update on the Buckingham and Tennis MRF tours. The City will start receiving the Residential Recycling RFP bids and the EEC will review them at the May meeting. 2. City Park Recycling Bin Task Force. Member Latham said that Vince Cockriel, Park Superintendent will order 25 recycling bins per year rather than having groups donate them. The cost to purchase bins will be $14,000 yearly. 3. Report on solid waste licensing amendments. Member Latham passed along Council Member Mary Brindle's concern of how a hauler can charge every resident a different price for same service. Mary Brindle would like haulers to charge a market rate for all customers after the introductory rate. Member Latham would like no charge for picking up yard waste unless you're picking up yard waste during those months. A recommendation will be made to have haulers fold in surcharge taxes with main base charge for a better understanding of service rates. Member Latham will bring these amendments to the working group in June or July due to currently working on the Residential Recycling RFP. D. Energy WG 1. Solar panel project. Ms Kurt will send an email to Commissioners about the April 6th solar panel test results after she follows up Xcel Energy. A press release will be written too. 2. Solar/wind ordinance amendments. Member Sierks has received Cary Teague's, Planning Director, comments and will review them before passing the ordinance onto the entire EEC for approval. 3. PACE/EEEP commercial energy district update. Member Sierks gave an update on the Grandview Tire solar project and a potential Cedars of Edina, multifamily apartment complex, energy efficiency and renewal energy project. In order for Cedars to participate the EEEP program needs to be amended to include multifamily properties. Public Comment. Brad Hanson, 5908 Chapel Dr., Edina, said that any building four units or more is considered commercial. John Dolphin, 5809 Eastview Dr., Edina, appreciates Edina being on the leading edge of EEEP. Motion made by Member Sierks and seconded by Member Latham to approve amending the existing EEEP to include multifamily owned buildings as defined by city staff. Motion carried unanimously. 4. Environmental Initiatives Awards Finalist. Member Sierks said that EEEP was nominated and is one of three finalists in the Energy & Climate category on May 24th. Ms. Kurt will follow with the City Manager and Mayor to find out who's available to attend. E. Air Quality WG 1. Drive Through City Code Amendments. Member Risser said the Planning Commission is requesting that the No Idly Engine signs at drive through should be eliminated from the amended code. 2. No idling sign pilot project. Commissioners approved the No Idly Engine template they received from the Sign Shop. Member Latham will forward maps to Ms. Kurt of the sign location installs for the Creek Valley School and Countryside School pilot areas. Member Zarrin is requesting an install date from the Sign Shop, so the EEC can notify the schools to start education on No Idling of your vehicles. F. Education Outreach WG 1. April 19 2012 educational program. Member Zarrin gave an update on the planning process. She is requesting the EEC Members to promote and signup to work at the event. Ms. Kurt said the EEC should work through the City's Communications & Technology Services Department when future EEC events need to be posted on the City's Facebook page. Ms. Kurt said a chalk board banner was ordered for the EEC to use at events for public comments. 2. May Term Intern. Member Jennings said she along with two other students will visit Elementary Schools and survey students on how much they know about the environment and will create a lesson plan per the survey results to educate the students in the future. 3. 4th of July parade unit. Member Gubrud said he submitted an application to have the Home Energy Squad unit in the parade. The EEC is hoping to have a Tolby mascot too. G. Water Quality WG. Ms. Kurt stated that city staff had reviewed the proposed work plan as requested by the Council. There are no city staffing issues with regard to the proposed education -related priorities. If an Ordinance needs to be changed, Ms. Kurt is requesting the EEC Members should wait until the new staff liaison has been hired. H. April 23 Volunteer Recognition nominee. Chair Thompson said Jonathan Flack from the Edina Community Lutheran Church was nominated for the award due to the creation of the Edina Interfaith Power and Light Group. I. Annual Mayor's Climate Protection Award application. Chair Thompson asked for nominations for the Awa rd. Motion made by Member Sierks and seconded by Member Latham to recommend that the City submit an application on highlighting the EEEP and the Edina Dialogue if possible. Motion carried unanimously. J. Education Policy. This topic was tabled. K. Carbon Disclosure Project. Member Latham has removed Surface Water and added Local Food for a GreenStep. Member Rudnicki will forward his changes to Member Paterlini. VII. CORRESPONDENCE & PETITIONS. No Comments. Vlll. CHAIR AND COMMISSION MEMBER COMMENTS A. Candidate comments. Member Sierks has offered to be chair and would like to focus on the following areas. 1. Where do we want to be as a Commission? What are the strategic priorities and how do we measure them and get there? 2. What staff resources are the EEC going to rely on and are those Council priorities in order to achieve them. 3. What internal procedures does the EEC have now and if they need to be changed. 4. Possible external partnerships. B. Officer elections. Motion made by Member Gubrud and seconded by Member Latham to nominate Member Sierks as Chair and Member Heer as Vice Chair for the EEC. Motion carried unanimously. C. Commission social event. Chair Thompson invited EEC Members, EEC Working Group Members, City Council, City Staff, and their families to a picnic at Weber Park on Friday, May 11th from 5:30-8:30pm for food and fun. IX. STAFF COMMENTS A. Report Feb. YTD 2012 EEC expenses. No report on EEC budget. B. Staff liaison replacement update. First round interviews are being conducted by City staff third week in April. C. B3 data entry update. Ms. Kurt met with city staff and Sarah Steinman and developed a plan on how to enter the backlog of data. The Finance Dept. will maintain the future data entry. D. Purchasing Policy. Ms. Kurt said that City Council approved the Purchasing Policy. E. Turf Management Policy. Ms. Kurt will edit the Turf Management into the policy format template hopefully by May 1St Ms. Kurt will be out of town and unable to attend the regularly scheduled EEC May loth meeting. Chair Thompson reminded EEC Members about the following upcoming events they can attend. April 14th, Water Resource Event at Grandview Library April 18th, Clean Energy Resource Event April 19th, Edina Dialogue April 21St, Cornelia Elementary Bike Rodeo April 22"d, Earth Day Festivities at Minnehaha Park There being no further business on the Commission Agenda, Chair Thompson declared the meeting adjourned at 8:54p.m. Motion made by Member Gubrud and seconded by Member Latham to adjourn meeting. Motion carried unanimously. Respectfu submitted, IaFoster nistrator Resolution The members of the Edina Energy Commission unanimously approve this resolution commending outgoing Chair Dianne Plunkett Latham for her dedication and leadership during the past two years. Chair Latham has spent countless hours to advance Edina's GreenStep Cities' program and many other aspects of the Commission's work. Because of her expertise, dedication, and efforts, the City has undertaken a number of significant actions that will benefit the city of Edina and its residents for many years. We thank Chair Latham for her service and request that a copy of this resolution be provided to City Council. Approved: April 12, 2012 Edina Energy & Environment Commission Working Groups, Task Forces and Projects Draft of 4-12-12 Air Quality Working Group (AQ WG) — Temporarily deactivated 9 Feb. 2012 — Chair Open - Members Julie Mellum, David B. VanDongen Water Quality Working Group (WQ WG) — 4`h Thursday at 6:30pm - Chair Julie Risser — Members: Bill Johnson, Nina Holiday -Lynch, Jon Moon, Robert Skrentner Prospective Members — George Hunter (10-4-11) EngW Working Group (AE WG)— 3`d Tuesday at 7:00 pm — Chair Bill Sierks, Co -Chair John Heer - Commissioners Bob Gubrud and Germana Paterlini - Members Richard Griffith, Richard Oriani, Greg Nelson, Gary Wahman, John Howard, Bill Glahn, Brad Hanson Prospective Members John Dolphin - 5809 Eastview Dr Peter Larson — (2-1-12) Employed at EnerChange, a nonprofit dedicating to working with nonprofits to reduce energy consumption via a guaranteed energy savings program. Education Outreach Working Group (EO WG) — 1 s` Tuesday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud — Members: Sarah Zarrin (EEC) Laura Eaton, John Howard, Todd Willmert, Tara Gupta and Bevlin Jennings. Home Energy Squad Task Force (HES) — Meets as needed - Chair Bill Sierks — Commissioners - Paul Thompson, Bob Gubrud Purchasing — Meets as needed — Co -Chairs Germana Paterlini, Keith Kostuch Recycling &Solid Waste Working Group (RSW WG) — ls` Thursday at 7:00 pm - Chair DP Latham, Commissioners Sara Zarrin and Tim Rudnicki - Members Michelle Horan, Melissa Seeley — City Staff Solvei Wilmot Turf Management Plan Task Force (TMP TF) — Meetings as needed over lunch hour - Chair Germana Paterlini (EEC) — Commissioners - Ellen Jones (Pk Bd), Mary Jo Kingston (Community Health), Vince Cockriel (Staff); Ex Officio DP Latham (EEC) and John Keprios (Dir. Pk & Rec. Dept) Urban Forest Task Force (UF TF) — Meets as needed over lunch hour - Chair DP Latham — Commissioners - Joseph Hulbert (Pk Bd), Michael Schroeder (Planning Commission) & City Forester Tom Horwath (Staff). Solar & Wind Ordinance Task Force —Chair Open, Members — Bill Sierks (EEC) Michael Platteter (Planning), Ken Potts (Planning) with support from the EEC Energy Working Group — City Planner Cary Teague (Staff) Park Recycling Bin Task Force — Chair Dianne Plunkett Latham (EEC), Staff Vince Cockriel (Public Works), Tom Swenson (Braemar) and Tom Shirley (Centennial Lakes), Members Melissa Seeley and Michelle Horan. Bylaws Working Group — Chair Dianne Plunkett Latham (EEC), Carbon Disclosure Project Committee — Commissioners Germana Paterlini and John Heer Edina Energy and Environment Commission Annual Activities Schedule January Annual televised meeting in Council chambers reviewing the past year's accomplishments. Staff Liaison should prepare a report on the B3 data and put together the data for the Regional Indicators Project, which will be shown at the annual televised meeting. There may be some lag in the data such that the data for the immediately previous year may not yet be available. Thus, the previous 2 or more years will be featured. For example, the data for 2010 and 2011 would be shown in January 2013. Staff Liaison should present a report on the EEEP program progress for the annual meeting. February Chair or Chair designee meets with Council for 3 evenings during the first two weeks of February from approximately 5:30 — 7:30 pm at City Hall to interview all candidates for Boards and Commissions. All three meetings should be attended regardless of whether a candidate has designated EEC as a commission of interest. Often applicants are unaware of what EEC and its working groups do. Sometimes a candidate not selected for any commission may have a skill set applicable to one of the EEC working groups and this is an opportunity to encourage that candidate to apply for an EEC working group. EEC Commissioners are selected primarily from among those listing EEC as their commission of first choice. Nomination of one person to be recognized at April Volunteer Recognition reception and selection of commissioner who will present the nominee. EEC Chair, or commissioner nominating and introducing the volunteer to be recognized fills out the nomination forms by the required date (usually first week of April) and forwards them to Susan Howl. Dinner for n ominee and commissioner introducing them is paid from from EEC budget. Review and update annual activities schedule. March Hold annual meeting to: • Elect officers for the upcoming year (Chair and Vice Chair) • Review and update bylaws as necessary, • Affirm the regular meeting schedule for the upcoming year, • Plan budget for coming year, and • Make an annual work plan for the coming year. Chair thanks outgoing commissioners and welcomes new commissioners. Chair provides new commissioners with EEC specific policies and notifies Communications department of commissioner additions and departures as well as the new chair so that the EEC website can be updated. All commissioners should attend the annual Boards and Commission dinner. All commissions' incoming and outgoing commissioners are recognized. There is no charge for this dinner. Chair revises previous year's press release soliciting working group members, presents it in the packet to EEC for approval, and, upon approval, forwards it to the Communications Department for publication in the Edina Sun Current. Updated 3-29-12 10 Decide if EEC will have a unit in the Edina 4 1 of July parade. If so, a Parade Committee chair must be appointed to fill out the parade application form by May 1 and coordinate the unit. The application is found on the City web site. Assistant City Manager will hold a training session for new EEC commissioners. EEC Chair confirms that the Volunteer Recognition Awards forms have been filled out and timely submitted to Susan Howl by the end of March. April EEC's Volunteer Recognition nominee and commissioner presenting EEC's nominee to be recognized at the April Volunteer Recognition reception will attend the Volunteer Recognition reception at EEC's expense. All other commissioners are encouraged to attend at their own expense. Chair and/or Staff Liaison must update Green Step Cities (GSC) website with progress on all best practices and associated actions so that Edina will be given proper credit during the May (GSC) all -city evaluation scoring, which are announced at the June Mayor's conference. May Request at least one Work Session with Council at least 6 — 8 weeks before required. During the work session, any items EEC proposes sending to Council for formal approval should be reviewed. This includes ordinance changes and any other initiatives, policy changes or acquisitions. This allows EEC an opportunity to fine tune proposals and to enhance the EEC initiative's smooth passage. Avoid asking for a work session from mid Oct. through year end because these work sessions are dominated by budget issues. Avoid January because Council meetings generally go to midnight with street reconstruction project hearings. June Residential Recycling contract begins 1-1-2013. Initiate and RFP 18 months in advance of contract termination if any new technology is available for processing recyclables, or if new commodities are available, or if Hennepin County or the State of Minnesota has any new requirements. The Turf Management Plan must be reviewed every 5 years. Last reviewed by City council in April 2012. The Procurement Plan wasapproved by City Council gn 3-20-2012 and must be reviewed a minimum of every 5 years EEC. EEC should begin its review process one year prior to the five-year anniversary. The EEC swstaff liaison will request an annual staff review and make any staff concerns known to EEC. The Chair should verify that there will be no summer quorum failures due to vacations. July Decide whether EEC wishes to host any special events in the coming year such as a speaker program or an ECO tour. August Assume that there will be at least one opening on the commission each year and begin recruiting qualified candidates who will apply for openings. Consider Working Group members with exceptional contributions. September CDP Committee and the EEC staff liaison must update annual Carbon Disclosure Project (CDP) questionnaire on-line at https://www.cdr)roject.net/en-US/Pages/HomePage.ast)xthen send it to the EEC for approval and finalize. October Updated 3-29-12 is Deleted: established Deleted, i Commission Chair and/or staff liaison contacts Communications Department to request that EEC's televised meeting be held at the January meeting and gets it on the Council chambers recording schedule. November Plan the content of the January televised meeting. This is especially important if the December meeting will be canceled. The EEC Staff Recording Secretary reserves EEC meeting room for each month of the next year. December Staff Liaison must pay ICLEI dues, which are due Dec. 31 for the following year. Commission applications are accepted by the city from mid December through mid January. All commissioners should encourage qualified applicants to apply for any openings that EEC may have. Give consideration to any EEC working group members who may have shown exemplary service in the prior year(s). After December meeting, or last meeting of the year if the December meeting is canceled, the Staff Liaison must report the attendance to the City Clerk. Continuing Monthly Activities Two weeks after meeting, the staff Recording Secretary forwards the minutes to the EEC Chair (Vice Chair, or Acting Chair) who presided at that meeting, to proof. Upon EEC Presiding Chair and Recording Secretary agreement on changes, the corrected minutes are placed in EEC packet. The EEC Chair prepares monthly agenda in consultation with EEC staff liaison. To be included, an agenda item must: 1) Be within EEC's jurisdiction as defined in City code 1502 (this excludes school issues, for example); 2) Be within EEC's annual work plan approved by Council (Green Step Cities projects, for example); 3) Fit within the time available at its scheduled meeting given that each EEC meeting is but 2 hours long. The EEC Recording Secretary updates working group membership as well as attendance and includes it in the monthly packet. All WG meeting rooms must be scheduled by City staff so that they are properly noticed on the calendar and posted in public locations. Meetings should not be scheduled on Federal holidays, religious holidays or on political party caucus evenings (ln Thurs. in Feb.). The Working Group Chair should take minutes for each Working Group meeting. If the Chair delegates the minutes to another Working Group member, the Chair must review the minutes for any inaccuracies or inappropriate comments and update the minutes prior to forwarding the minutes to the Working Group for approval. Once the Working Group has approved the minutes. the Working Group Chair should forward the minutes to the EEC Chair for inclusion in the EEC packet. Minutes should state who recorded them as well as those present and any votes taken and the result of those votes. The EEC Staff Liaison shall review the EEC minutes and Working Group minutes for any inaccuracies and inappropriate comments prior to their inclusion in the EEC packet. Updated 3-29-12 12 Minutes for the Recycling & Solid Waste Working Group of Edina's Energy and Environment Commission Thursday, March. 1, 2012 Time 7:00 P.M. Location: City Hall, Community Room, 2"d floor Meeting called to order at 7:08 by Chair Latham. Present in addition to Chair Latham were Tim Rudnicki, Michelle Horan, Sarah Zarrin and staff Solvei Wilmot. Absent Melissa Seeley The agenda and 2-02-12 attached minutes were approved. There were no residents present. 1. RFP - The draft prepared by Solvei Wilmot, Dianne Plunkett Latham and consultant Dan Krivit was reviewed and changes and additions suggested. Chair Latham reported that the RFP review process was being changed in an effort to make the RFP process uniform throughout all City departments in response to the Feb. City Council retreat recommendations. The hauler's written comments were reviewed and replies suggested. a. Solvei Wilmot, DP Latham and Melissa Seeley attended the 2-23-12 Allied MRF tour, along with staff Sherry Engelman, Michael Nibbe and EEC commissioner Bob Gubrud. The plant was toured with further discussing afterward. Allied plans to visit the Sioux compost site. b. Solvei Wilmot and DP Latham attended 3-1-12 Waste Management MRF tour. Their plant and new CNG single sort recycling truck was toured. Paul Copland, WM Public Sector Manager, indicated that there was insufficient after market to absorb all the metro's co -collected yard waste and SSCM (organics). c. Randy's MRF tour is scheduled for 3-7-12 — Meet at City Hall at 9:15, or at the MRF (4351 US Hwy 12, Delano) at 10:00. Ben Knudson of Hennepin Co Environmental Services will attend along with DP Latham and Solvei Wilmot. Randy's MRF is being remodeled with July 2012 anticipated for completion. 2. Reports a. City Park Recycling Bin Task Force - The Feb. 7 RBTF approved the attached recycling bin sponsorship form which the 2-21-12 City Council Work Session approved to advance to the City Attorney. b. Commercial Recycling Certification — DP Latham - Hennepin Co has put the program on the `back burner'. c. Green Step Cities — Sarah Zarrin - BP #25 Green Business Development Step #2 — This step is not required for GSC level 3 certification but may be advantageous to undertake. Sarah Zarrin to review. http://greenstep.pca.state.mn.us/bestPracticesDetail actions cfm?bpid=24&aid=861 Report outcomes from these visits; for example, number of businesses assisted by which organization(s) and a sampling of results/improvements made. Connect businesses with assistance providers, including utilities, who conduct personalized energy, environmental sustainability, or waste audits and assistance. E.g., MN Waste Wise http://www.mnwastewise.ore/. Refer questions to Angie Bourdaghs, Small Business Environmental Assistance Program, MN Pollution Control Agency: 651/757-2176, angela.bourdaghs@state.mn.us 3. Hennepin Co Residential Recycling Funding Policy 1-1-12 to 12-31-15 - Solvei Wilmot -To obtain SCORE money, Edina will demonstrate recycling success by achieving a 35% recycling rate. An annual planning document is also required describing the programs or activities the City will implement to increase recycling and make progress toward County goal of 45% recycling rate by 2015. c) 35% recycling rate = recycling lbs/HH divided by recycling lbs/hh plus waste lbs/hh. Co -collected yard waste is not included. Because Hennepin Co has added this option, the RSW WG need not move forward with a proposal to do SO. 4. Compost Rulemaking: Solvei Wilmot - MPCA permitting process for organic collection sites. Track the compost rulemaking at the following web page: http://www.12ca.state.mn.us/index.php/waste/waste-permits-and-rules/waste- rulemaking/proposed-changes-to-compost-rules.html Fri., Feb. 10, 2012, 9:OOam-noon, in MPCA Central Board Rm. 520 Lafayette Road North, St. Paul MN 55155. The meeting was webcast. The meeting has been scheduled to provide stakeholders an opportunity to provide MPCA focused feedback on specific topics related to the preliminary draft rule. The topics will be identified in an agenda that will be released as soon as it is available. The summer 2012 dual 13 notice date was pushed out to Dec. 2012. Final adoption will occur 3 mo after dual notice if no public hearing or 6 mo after dual notice if there is a public hearing. The addition of a new section in chapter 7035 to address the combination of food and yard waste with the addition of bulking agents would remove an existing barrier to expanded composting of organics by clarifying requirements. The MPCA is considering amendments to address the regulation of the combination of food and yard waste with the addition of bulking agents. Municipal Organics Collection — Solvei Wilmot — Edinborough was complete by Feb. 2012. City Hall is anticipated to be complete by June 2012. Suzie Miller is working on implementing organics collection at Braemar. Only compostable tableware will be used, bottled water will be reduced, and organic composting will be implemented. Accomplishes GreenStep #22 sub step I (overall waste reduction in city operations). At the 9-20-11 City Council work session, Council recommended that the organic composting portion of the resolution be held until the municipal RFP is complete. 6. 2012 Projects — Report on 2-21-12 EEC/Council Work Session recommendations a. Residential Recycling RFP b. Park Recycling Bin Task Force c. Municipal Recycling RFP d. Update RSW WG page on EEC web page. 7. 2013 Projects — Report on 2-21-12 EEC/Council Work Session recommendations a. Proposed Licensing Ordinance Revisions 1) Requirement to co -collect organics and yard waste effective 4-1-13 if customer requests it. Paul Copeland of Waste Management commented that this will only work for green kitchen waste because the co -collection composting sites cannot effectively process such items as bones due to the lengthy decomposition time and meat due to the smell. 2) Hauler required to send customers a notification of the availability of, size of, and price of (if applicable) a cart to co -collect yard waste and organics at least once a year at a minimum in January 3) Requirement to offer customers of hauler's smallest size refuse cart the option of every other week collection at one-half the cost of the weekly collection for that cart size. Paul Copeland of Waste Management commented that this would only work if you had the same hauler for waste as for recycling and waste was collected during one week and recycling during the other week. b. Commercial Recycling — Advanced to Staff for study by the 2-21-12 EEC/Council Work Session c. Organized Hauling — Advanced to Staff for study by the 2-21-12 EEC/Council Work Session 1) See HF #2063 & SF #1810 —The bills will die if not moved forward for hearing by 3-16-12. Given that there are no major Republicans as sponsors, the bills are not likely to be moved forward. 8. RSW WG page on EEC website. Do any links need to be added - Tabled 9. The April, May and June RSW WG meetings are canceled in lieu of MRF tours. Randy's is scheduled for 3-7-12. Additional tours may be necessary if others express an intent to bid on the residential recycling RFP. Tours will be scheduled this summer for the Sioux composting site, E -Cullet, Strategic Materials Inc., or the Waste Management electronics recycling site. Meeting was adjourned at 9:51 pm Dianne Plunkett Latham Chair, Edina Energy & Environment Commission, Chair Recycling & Solid Waste Working Group 14 Minutes for Edina Parks Recycling Bin Task Force Meeting Mon., March 26, 2012, 1:00, Edina Public Works Building The meeting was called to order at 1:05 am by Chair Dianne Plunkett Latham. Others in attendance were: Staff: Karen Kurt, Asst. City Manager, John Keprios, Director Parks and Recreation, Vince Cockriel, Public Works Parks Superintendent Dianne Plunkett Latham reviewed Council's position as expressed at the 2-21-12 EEC/Council work session. Council did not have a problem with recycling bin sponsorship, but requested that if a bin was destroyed or stolen, that the city would incur half the cost of replacement and the original sponsor need incur only the other half of the cost of replacement, should the sponsor desire to continue the sponsorship. EEC Chair Latham added that the EEC did not care whether the recycling bins were funded via sponsorships or from the City budget. EEC's only concern was that all City parks must have recycling bins. John Keprios indicated that he preferred limiting sponsorships because he was not in favor of this form of advertising in City parks. Vince Cockriel indicated that although he did not oppose such sponsorships, he had concerns about the staff time that may be involved in administering the sponsorships — contention over which group got which bin location, replacing a sponsor's bin if lost or destroyed, getting the plaques made, etc. There was a question as to whether a sponsor should be able to retain their plaque on the recycling bin indefinitely for only $700. There is also an additional cost to have a logo placed on the bin plaque and that perhaps the logo should be allowed only if at least 10 bins were sponsored. Vince Cockriel's 2011 survey indicated there are 185 trash cans outdoors in Edina's Parks, excluding the enterprise facilities. Latham and Cockriel agreed that although recycling bins and trash cans should be paired, that a recycling bin need not be purchased for each current trash can in an effort to save on maintenance labor. Instead, as recycling bins were purchased and put into place, some trash cans should be removed and put in inventory because they are not needed for capacity given that it appeared that about half of the current trash is recyclable bottles and cans. Some parks nevertheless, have only one trash can so an equal number of recycling bins would be needed in these 12 parks. Other parks have trash cans so far apart that removing half would result in an unacceptable distance to go to find one. It was estimated that about 100 recycling bins would be needed. Karen Kurt recommended that 25 recycling bins be purchased per year to which all agreed. Vince Cockriel agreed that these could be purchased at the rate of 25 per year over a period of 4 years using his maintenance budget. He had already purchased 10 recycling bins for this year and agreed to purchase another 15 for 2012. The cost of a recycling bin similar to those donated by Dow Water Solutions in Lewis and Pamela parks, if purchased in quantity, and without a plaque, is $575, or approximately $14,000 for 25. They will be blue so that they can be identified at a distance and distinguished from the orange trash cans and the cement trash cans. Vince Cockriel indicated that the Park and Recreation Department had already concluded negotiations with Cummins for 3 sponsored recycling bins for Normandale Park and recommended that their sponsorship be allowed to proceed. All agreed to allow Cummins to sponsor 3 recycling bins at Normandale Park and have their corporate name on the bins. The meeting adjourned at 2:10. Respectfully Submitted, Dianne Plunkett Latham, Chair, Park Recycling Bin Task Force IFS Energy Working Group of the Energy and Environment Commission, City of Edina, MN February 21, 2012 Attendees: John Dolphin, Peter Larson, Bill Sierks, John Heer, Bill Glahn, Bob Gubrud, Bradley Hanson, Location: City Hall — Community Conference Room Topic 1: Discussion of attendance policy for workgroups. There is no formal requirement that workgroup members attend a particular number of meetings; attendance by work group members is discussed at EEC meetings, and members who are inactive can and have been removed from work groups at commission meetings. Chair Sierks agreed to provide the language in the EEC bylaws that discussing work group membership before the next meeting. Topic 2: Discussion of ideas for projects during the 2012 calendar year. Some of these options require city participation and/or financing. Specific topics that were discussed are highlighted below. Further discussion will occur at the March meeting, with reports or recommended next steps in several areas. Topic 3: Updates on Potential Projects for 2012 • Leasing model for renewable energy projects. Next step: o Iyer to send out Fortune magazine article to EWG but resigned from EWG and is now with the Transportation Commission. Opportunities for city RE projects can be financed as part of a deep energy retrofit project. • PACE: education and promotion needed. Next step: o Hanson and Sierks interested in developing plan to market and expand this program. Need to develop plan for further discussion. None. Will return to this at the February meeting. • "Deep energy retrofits" Energy efficiency and conservation: Strong interest and strong potential for energy savings. City is interested in working with EWG on this. Glahn volunteered to develop a draft work plan outlining next steps. • Wind: Griffith was unable to attend February meeting. Will discuss wind project financing at next meeting. Glahn is also interested in evaluating new wind technology that may be appropriate for Edina's topography. These options are all in play at this time: o A: Windsource: Has additional cost but can be offset by conservation projects. Guaranteed energy savings program could be one path. o B: 494/169 200kWh wind turbine o C: Turbines for teaching wind energy at schools. Work with school green teams and Go Green committee. Potentially use the guaranteed energy savings program (GESP) through the MN Department of Commerce. o Vertical shaft (omni -directional) technology wind turbine. Urban wind demonstration project at City Hall parking lot. Possible alternate locations are a public park or a school location. • Any new building — soccer dome? Nelson was unable to attend February meeting. Will discuss at next meeting. o Joint PC -EEC project to change building code to add energy efficiency into newly built buildings. o Green building code? But defined narrowly for Edina. ■ Action for Nelson -- Follow up with Park Board / ESC Motion to adjourn by Gubrud. Seconded by Glahn. Unanimously approved. Meeting adjourned. 16 o�fle REPORT/RECOMMENDATION To: EEC ' Agenda Item From: Karen Kurt ® Action Assistant City Manager F] Discussion Date: April 3, 2012 Information Subject: identify pilot locations for four no -idling signs. ACTION REQUESTED: Identify pilot locations for four no -idling signs. INFORMATION/BACKGROUND: The City's sign shop has provided an estimate of $262.20 for the materials to install four no - idling signs. Labor for the installation will be provided by City staff. The cost for the signs will coded to the EEC budget line item. ATTACHMENTS: Sign design 17 LN ;E1W M0 1 mnrelelm� aN 18 in ARTWORK APPROVAL NEEDED Please check over this proof very carefully for errors Including spelling. By signtng below, you assume all responsibility for measurement and typographical errors. All colors are a simulation for placement only and may not match printed colors exactly. Artwork created by Newman Signs Is the sale property of Newman Signs. Any reproduction of elements contained within this artwork Is strictly prohibitod. IMPORTANT: Your fobs will remain on HOLO until Ibis proof I. signed and returned. 12 in Turn Off Your Engine BREATHE BETTER SAVE MONEY Customer Approval ❑ Approved As -Is ❑ Approved with Noted Changes ❑ Need New Proof DATE: 3-16-12 DESIGNER: CR SAVED AS: MN-TOYE1218 CALOR: RED -BLACK ON WHITE SALES REP: CHRISTINE/ZEE 1.5" HEAVY BC .9875" HEAVY BC MINUTES ENERGY & OUTREACH WORKING GROUP MARCH 6, 2012 Present: Bob Gubrud, Paul Thompson, Sarah Zarrin, John Howard, Tara Gupta, Aileen Foley, Todd Willmert, Laura Eaton 1. Minutes February 8, 2012 meeting were approved. 2. Check-in 3. Community Events: a. April 19 Forum Update • The EEC will have a table at the EED Resource Fair. • Paul has sign-up cards and will check on remaining inventory. • A stand-up placard for interested volunteers may be useful. • Cards will be placed on the auditorium seats for participants to fill out and turn in. • Todd and Paul will create a printed program, including info on panel members and Foley's takeaway action items, to be distributed. • The City will print and place 75 posters. Sarah will ask Jennifer for a location list. • The City will send out official press releases. • A PDF poster will be sent throughout the schools. • Ric Dressen will cover the event in his blog. • Go Green teams will publish the info in their newsletters. • Project Earth students will post flyers at EHS. • Bevlin will arrange for 6-8 Cabinet 212 students to volunteer on April 19. • The letter to be sent to elected officials will be revised to remove references to the City of Edina. • Tara will coordinate the creation of a Reduce/Reuse/Recycle banner for Door 7. • Bevlin will arrange for a student participation certificate to be approved. • Paul will send the event info to MN350 for email distribution. • Bevlin will seek out 2-3 orchestra students to provide background music. • Sodexo will provide water, coffee, and tea. • Compostable utensils and plates will be used. • "Zero Waste" signs are needed. Paul will check on Eureka signs in inventory. • An EGG member will dress in plastic and distribute info on plastic bag usage. b. Monthly Video Discussion Groups John has spoken with Chuck Prentice about combining the SOS Film Series with an EEC program, creating an official Edina event offering a monthly movie and discussion. Movies are available and could be shown at the Southdale Library- a proven site- or possibly the Edina Library or Edina Senior Center. John will check on the lead time for room reservations. 4. Solar Energy Workshop Diane McKeown of CERTS will present the Solar Energy Workshop in May. S. Churches MN Interfaith Power and Light will hold a meeting on Tuesday, March 13, at Edina Community Lutheran to encourage communication between faith communities and identify contact people within each group. Three or four churches are scheduled to attend, with three or four more to be called. Nineteen 19 places of worship are on a contact list. Paul is planning to email the EED event poster to the group so it can be included in their newsletters. 6. Energy Education Kelly Frankenfeld of Energy Resources will be contacted by Paul to further discuss her presentation regarding the two week pilot programs for elementary schools that her company implements. 7. Earth Day Repeating last year's proclamation would be valuable, especially with a tie-in to the EED event. The first step is having the EEC agree to the effort, followed by a City Council endorsement. The Sun Current article on the 2011 proclamation included suggested lifestyle changes which could be repeated with the addition of an emphasis on Reduce, Reuse, Recycle and on volunteer opportunities with the EEC. 8. Collaboration Opportunities and Publicity Teaming with the City in an effort to combine energy efficiency with water efficiency education is an option. Explaining the benefits of "low mow" and longer grass through an article in the water quality issue of About Town is a potential approach. A possible collaborative program with Kestrel Design, a bio-engineering firm on Ohms Lane, could provide more ways to conserve water in landscaped residential areas. A bike tour from City Hall could stop at Grandview Tire before reaching Kestrel Design. 9. Publicity Ongoing articles in Edina Magazine, About Town, and the Sun Current remain avenues for communicating energy efficiency messages. The City of Edina facebook page may be an option that offers a way to reach an additional audience. Sarah will ask about the process for submitting information for the City's page. 10. EHS Project Earth Four hydration stations, including two purchased with proceeds from fund raisers and two purchased with a matching fund grant from Principal Bruce Locklear, are scheduled to be installed in April. Earth Jam will be held on March 24`h at The Depot. 11. New Member Recruiting Sarah Zarrin and Aileen Foley are new E&OWG members needing approval by the EEC. The meeting adjourned at 9:00 pm. The next meeting is April 3. 20 City of Edina Water Quality Working Group Energy & Environment Commission Minutes for March 22, 2012 meeting 6:30-8:00 Edina City Hall — Mayor's Conference Room Present: John Dahmen (CWAA) Jon Moon, Julie Risser, Bob Skrentner, Paul Thompson, David Van Dongen Minutes from January meeting circulated, Jon Moon was the one person who attended the entire meeting. 1. Individuals made brief introductions. Areas of interest include the following: - educating the public about porous pavement options - emphasizing the need to reduce runoff - rain barrels - working with city policy to encourage water conservation. It was noted that the McKinstry report data showed Edina residents use significantly more water than residents in other municipalities 2. Paul Thompson, chair of the Education and Outreach working group presented information about the upcoming April 16th event at the high school. This Edina Dialog features U of M Professor Foley who will speak about food issues and the environment. Thompson also talked about the possibility of working with three EHS seniors on a May term project Discussion turned to ways to encourage less water intensive lawn care. This is going to be an issue this coming summer as precipitation was low during the winter months and the ground is drier than usual. The working group also discussed ways to generate more interest among the community. A public awareness project about trees could be useful. Trees play a key role in containing water as well as carbon. Residents may be interested in learning more about the range of trees that would do well in our climate — also issues pertaining to lifespan could generate interest. 21 id '111 0d 1 w ,f,Vli..`.Si?rw 4 I"T,ar X"l who ui e> $�aw ti N` a t'w "47 d h � " i �,';� ' is � ,� !•, �` t rt f 51 t{a:�.,.V� a t'w "47 d 6th Annual U.S. Conference of Mayors Mayors' Climate Protection Awards Survey Page 1 of 3 6th Annual U.S. Conference of Mayors Mayors' Ulma[e Protection Awards Sponsored by Thu? U.S. Conference of Mayor." and :,torelilt`. Questions Must be completed by Friday COB, April 20, 2012, and total word count for the seven questions on this page is 500 words. If you have any questions, please contact Kevin McCarty at kmccarty(a� usrnayors. orc� or 202-861-6728. 1. Describe your program (More than one program may be nominated; however, a separate application must be filed for each program you submit.) 2. Why did your city identify the need for this program? 3. What were the challenges you faced and overcame to implement it? 4. How has the program reduced greenhouse gas emissions in your community? 23 littps://www.research.net/s/6thUSCMCIimateProtectionAwards 4/5/2012 6th Annual U.S. Conference of Mayors Mayors' Climate Protection Awards Survey Page 2 of 3 5. How is your program outstanding or innovative? 6. How was the program financed? Please include general information about the financing provided by your city government as well as specific information about any other sources of funding. If possible, please include numbers as well as percentages of total costs and rank the funding sources starting with the largest contributor to the least. 7. How has your program improved the quality of life of your community? Please be as specific as possible. 24 https://www.research.net/s/6thUSCMCIiinateProtectioiiAwards 4/5/2012 6th Annual U.S. Conference of Mayors Mayors' Climatc Protection Awards Survey Page i of i Please add any additional description here, if needed, to complete the understanding of your program. Next » 25 littps:Hwww.research.net/s/6thUSCMClimateProtectioiiAwards 4/5/2012 Proposed Edina Energy & Environment Commission (EEC) Event Planning Policy and Guidelines Draft of 3-7-12 A. Subject Matter — EEC will sponsor only those municipal events related to EEC's mission as defined in City Code section 1502. Sponsorship of events of other jurisdictional bodies (schools, counties, etc.) and other organizations are excluded without City Council approval. B. Approval - Before approval for any event is given by EEC, a detailed written budget and written publicity plan for the event must be approved by the EEC. The written event description will include the date, name of speaker/panelists, title and short explanation of the content of the presentation, etc. The budget must include all costs associated with the event including, venue, publicity, refreshments, etc. The publicity plan must include all electronic, hard copy and media publicity. C. Fundraising — The Edina City Attorney has indicated that fundraising authority must be specifically granted by the City Council. In the case of the EEC, fundraising authority has not been granted in the City Code section 1502. Cities are generally very cautious about fundraising since some donors may perceive it as buying future favors from the city. Any fundraising approved by the City Council must use the Edina Community Foundation as its fiscal agent. The funds must be used for no other purpose than that approved by City Council. No funds will be shared with any other organization without City Council approval. Do not set out any Free Will baskets for the benefit of EEC. D. Honorarium — Honorariums and gifts cannot be accepted by those in the public sector. Honorariums are not given by the public sector. E. Refreshments — Food is also considered a donation under city fundraising policy and cannot be solicited. Because of the cost, waste, and volunteer time to collect and distribute refreshments, refreshments should be discouraged or held to a minimum. EEC approval is required for any refreshments given that they will be paid for out of EEC's budget. If refreshments are included at an event, there must be provision for recycling of organics and other recyclables in addition to waste receptacles. Reusable or compostable utensils must be used. Avoid the use of bottled water. F. Venue — Must be within the city of Edina for the convenience of residents. All charges below should be verified as these change from time to time. Municipal venues with no, or reduced charges are preferred. This includes: 1. Council Chambers (max 100, no charge if not filming) 2. Arneson House Terrace Room (max 70, no charge) 3. Public Works (max??, no charge) 4. Braemar Valliere Room (max 200, civic rental fee $275, though it may be negotiable depending on details such as count, time of year, length of event, food and beverage, set up details), Cooper Lounge (max 30, no charge to City organizations during times normally open to the public (summer hours) and if no service person is required. If off season, you would likely pay additional to have a staff person on hand). EEC events should be limited to a size that can be accommodated by one of the municipal venues. EEC approval must be obtained for non municipal venues in Edina such as the Edina High School Fick auditorium, which costs approximately $150 for cleaning staff overtime, assuming that a school group is a co-sponsor, otherwise the cost of renting the auditorium is $750. 5. News Coverage — Newspaper, radio and TV coverage, for which there is no charge is preferred. Paid advertising is discouraged. Any press release for the news media must first be approved by the EEC and then forwarded by the EEC staff liaison, with a copy to the EEC chair, to the city Communications Department for KI approval and dissemination. This includes, for example, About Town, Edina Sun Current, Edina Patch, Minneapolis Star Tribune, etc. The EEC staff liaison will notify the event chair and the EEC chair after the press release has been sent. Thereafter, the event chair can contact the relevant media personnel to give an interview for a more detailed story on the event. 6. Publicity — Requests for Communications Department design and drafting services must be first approved by EEC, then routed through the EEC staff liaison with a copy to the EEC chair. No requests may be sent directly to the Communications Department. All requests must be thoroughly thought out and drafted in detail before sending to the Communications Department so as to minimize revisions. 1. Posters — There are 75 Edina locations at which the city can post. A few more than that number can be requested. The cost is approximately $1.00 per color poster. The Communications Department will arrange for their posting. 2. Fliers — Fliers will be sent electronically in an effort to reduce waste, increase distribution and save costs, unless otherwise approved by EEC. A limited number of fliers can be printed for Edina events such as 2 per table top for the Boards and Commission dinner, or table top tents for the Connecting with Kids luncheon, etc. No fliers will be printed for use outside Edina as participation from non Edina residents is limited and such fliers can easily be sent electronically. 3. Event Program — Avoid handing out any event programs. Instead, project a screen with the speaker's name and affiliation, panelists names, and the fact that EEC is the sponsor, etc. This reduces waste and cost. 4. Direct Mail — Avoid this due to the cost and waste. The Communications Dept. does not have any mailing lists. Use e-mail instead. EEC approval is required for any direct mailings. 5. Politicians — Do not invite unless politicians from all political parties are included. Do not introduce any politician unless all politicians are introduced. 7. Minutes — The minutes of any EEC committee, working group or task force, which is planning an event must be included in the EEC monthly packet. 8. Collaboration — EEC will not collaborate with other organizations for EEC sponsored events without EEC approval. Such collaboration shall be limited to Edina civic organizations. If collaborating with the Edina Community Foundation, for example an ECF Dialogue event, the publicity should be reviewed and approved by the ECF. 9. Informational Tables — Informational tables outside the venue on the day of the event should be limited to Edina civic organizations. Commercial entities should not be invited. 27 0.1 0.2 1.0 1.1 Introduction Please give a general description and introduction to your city. Edina is located in Hennepin County, Minnesota, United States, and it is a first -ring suburb situated immediately southwest of Minneapolis. It has a land mass of 16 square miles with a population of 47,425 (year 2000 census). Edina has grown from a village of mostly Scottish and Irish immigrants to a full service metropolitan community. Residential areas comprise the largest portion of the City, now more than 98 percent developed. Edina residents enjoy 39 parks, lakes, neighborhood and regional shopping areas, high-quality medical facilities, family-owned businesses and major corporations and churches. The City of Edina prides itself in providing premier public facilities. Besides City Hall, the City operates a Public Works building and two fire stations. The City maintains 13 outdoor ice skating rinks with warming houses. The City also operates all 39 parks and recreational facilities, including two golf courses, a golf dome, an aquatic center, an art center, a senior center, and an indoor park. Emissions Accounting Choice Please indicate which GHG measurement inventories you are disclosing. Government Please describe the process by which the city reviews its progress and manages overall responsibility for climate change On June 18, 2007, the City Council created a new Energy and Environment Commission, significantly expanding Edina's commitment to comprehensively address environmental and energy issues. The Commission acts in an advisory role to: " Examine and recommend best practices for energy conservation for Edina's citizens and businesses, including recommendations for a "green" building code, use of Energy Star appliances, and other energy reduction targets. " Examine and recommend changes in City Government purchasing and operations to conserve energy. " Evaluate and monitor the provision of a residential recycling program. " Evaluate and monitor the provision of a privately provided solid waste program, as well as a reduction in municipal solid waste produced by Edina residents and businesses. " Evaluate and encourage improvements in air and water quality. " Promote the establishment of targets for the reduction of greenhouse gas emissions produced by the City's buildings, equipment and operations. " Educate the public about energy issues, reduction, conservation, reuse, recycling and environmental protection. " Examine and promote renewable energy options for transportation, heating, and cooling, and other energy uses. " Prepare such studies, reports and recommendations as the Council may request. The Commission meets monthly and meets on a regular basis with the City Council. Recommendations by the Commission are presented at City Council meetings and submitted for a vote. A City Staff Engineer, appointed by the City Manager, attends all regular meetings of the commission, updates on progress by the City operations and advises commissioners on current and proposed city ordinances. Do you provide incentives for individual (or departmental) management of climate change issues, including the attainment of GHG reduction targets? No 28 1.1a 2.0 2.Oa 2.Ob 2.1 2.2 Please complete the table. Who is entitled to benefit from these incentives? The type of incentives Com Do current and/or anticipated effects of climate change present significant physical risks to your city? Don't know Please list and describe the effects of climate change which you expect to experience in your city, together with anticipated timescales. Comment (please commer Effects of climate change Level of risk Anticipated timescale In years Impact on the following s, Transport, Energy, Commt Human More hot days Less serious Current Please explain why the anticipated physical effects of climate change present no significant risk to your city. Please describe any compounding factors that may worsen the physical effects of climate change in your city. Edina is accustomed to extreme weather conditions, from very cold winters to hot summers. Projected climate trends in Minnesota show a shift to considerably warmer and drier climate, especially in the summer. By the end of the 21 st century, temperatures are projected to rise 6-1 OoF in winter and 7-16oF in summer, with winter precipitation increasing by 15-40% and decreasing in summer by up to 15% (Union of Concerned Citizens report on Minnesota, 2003). Projected climate trends may require additional effort by the City to reduce the impact of warmer climate. Drier summers may stress Edina water supply if climate change will impair the aquifers that provide drinking water to its residents. Currently, most of the residents use groundwater sources that draw water from aquifers located up to 80 miles from the city. Diminishing summer water supplies and increased risk from pollutants in the city wells will require implementation of additional water restriction measures. Projected increase in extreme storms and floods could impact areas near the Nine -Mile and Minnehaha Creek watershed areas by increasing soil and pavement erosion and the level of pollutants in the runoffs. Predicted summer temperatures of about 97oF in the summer may increase the spread of insect and water -born diseases that have recently appeared in Minnesota, such as West Nile encephalitis from mosquitoes. Pests, which could not previously overwinter in the metro, are now doing so, such as Japanese Beetles (Popillia japonica). Higher summer temperatures may require increased electricity generation for air conditioning. Do you consider that the physical impacts of climate change could threaten the ability of businesses to operate successfully in your city? Don't know 2.2a 2.3 2.4 3.0 3.Oa 3.Ob Please explain the reasoning behind your response. Please describe the process or methodology you used to evaluate the physical risks to your city. Does your city face any regulatory, social, or other risks that you wish to detail? If so, please use the text box provided. Current requirements and regulations from the State of Minnesota do not significantly impact city operations. The City has not evaluated the effect of future potential regulations, such as a cap -and -trade system, because of insufficient information at this time. General risks from climate change must be viewed in connection with the forecasted demographical changes in our community. Looking forward to Edina's community growth, the most significant changes will not occur from population's growth, but because of the rapidly aging population. The Minnesota State Demographic Center predicts that by year 2030 the percentage of residents over the age of 65 will double, compared to 37% in 2000. This significant aging of the population will impact the city and the housing requirements of its residents. Older residents benefit greatly from accessibility to medical facilities, retail establishments, recreational opportunities and friends and relatives. However, the majority of the housing stock in Edina is currently composed of single homes, located in residential zones that don't have easy pedestrian or public transportation access to those amenities. A worsening of extreme weather conditions brought by climate change will pose health risks and increase the isolation of elderly population living in single homes. Thus, the city's ability to accommodate residents over the age of 65 will depend either on the supply of housing with minimum accessibility standards or in the ability to provide adequate transportation alternatives. Projected increases in winter temperatures may also alter the quality of life of all Edina's residents. Edina has a strong tradition in winter sports, such as hockey, ice skating and ice fishing. These activities will be curtailed by milder winters. Does climate change present any economic opportunities for your city? Don't know Please indicate the opportunities and describe how the city Is positioning itself to take advantage of them. Economic Opportunity Describe how the city is maximizing this opportunity Why not? 30 3.1 Please describe any other opportunities (e.g. social or physical) that climate change presents for your city. LGO1.0 Please state the dates of the accounting year or 12 -month period for which you are reporting a GHG measurement Inventory for your local government operations. Mon 01 Jan 0001 - Mon 01 Jan 0001 LGO1.1 Please indicate the category that best describes the boundary of your municipal GHG emissions inventory. Companies, entities or departments over which operational control is exercised LGO1.2 Please Indicate which of the following major sources of emissions are included in your GHG emissions Inventory. Source of emissions Status Airport(s) Not Included Buildings Included Buses Not Included Electricity generation Not Included Electricity transmission and distribution Not Included Employee commuting Included Incineration of waste Not Included Landfills Not Included Local trains Not Included Maritime port Not Included Municipal vehicle fleet Included Regional trains Not Included Roads / highways Included Street lighting and traffic signals Included Subway / underground Not Included Thermal energy Not Included Waste collection Included Wastewater treatment Not Included Water supply Not Included LGO1.3 Please give the name of the primary protocol, standard or methodology you have used to calculate GHG emissions. Local Government Operations Protocol (ICLEI/The Climate Registry/California Climate Action Registry/California Air Resources Board) LGO1.3a 31 Please explain your methodology, including protocols used and methods of calculation. Further Information LGO1.4 Please give the total amount of fuel (in energy units) that your local government has consumed this year. Fuel Amount Energy units LGO1.5 How much electricity, heat, steam, and cooling (in energy units) has your local government purchased for its own consumption during the reporting year? Type Amount Energy units LGO1.6 Please provide total GHG emissions for your local government's operations, in metric tonnes CO2e. 25172 LGO1.7 If applicable, please provide the following GHG emissions. Total Scope 1 activity in metric tonnes CO29 emitted Total Scope 2 activity in metric 1487 22521 LGO1.8 Do you measure Scope 3 emissions? Yes LGO1.9 Please provide more detail about how you measure Scope 3 emissions, including total Scope 3 emissions in metric tonnes CO2e. If you do not measure Scope 3 emissions, please explain why not and detail your plans to do so in the future, if any. In 2007 we identified two sources of Scope 3 emissions: employee commute and waste disposal from city - owned buildings. The City conducted a survey of employees commuting habits. We received 135 responses out of possible 275. 32 Waste data information was obtained from the waste management company under contract by the city. CO2 -e emissions from employee commute were 1,010 tonnes, or 3.6 tonnes for employee. CO2 -e emissions from waste disposal were 160 Metric tonnes. LGO1.11 Where It will facilitate a greater understanding of your government emissions, please provide a breakdown of these emissions by department, facility, greenhouse gas (CO2, CH4, N2O etc) or by any other classification system used in your city. Department / Facility / GHG / Other Type Emissions (Metric Tonnes CO2e) LGO1.12 Please provide any further details about your process for collecting and managing GHG emissions data. 2007 electrical and gas data were obtained from the utilities companies. The raw data, in spreadsheet form, were then manually entered into the CACP software tool. The methodology was time consuming and the software tool did not allow for easy and effective sharing of the information among stakeholders. The city is currently reviewing new software tools that will facilitate data integration, information sharing across different departments and communication of GHG emission data to the City Council and residents. LGO1.13 Has the GHG emissions data you are currently reporting been externally verified or audited in part or in whole? No LGO1.13a Please provide any other relevant information about the emissions verification process. Further Information 4.0 4.Oa Do you have a GHG emissions reduction target in place for your city government operations? No Please provide details of your reduction target. Percentage GHG sources to which the Baseline year reduction target target applies Target date 33 Comment 4.Ob 4.1 4.2 4.2a 4.3 4.3a Please explain why you do not have an emissions reduction target. The Next Generation Act of 2007, (Minnesota Session Laws 2007 - Chapter 136) sets State greenhouse gas emissions reduction goals of cutting emissions below 2005 levels by 15% by 2015, 30% by 2025, and 80% by 2050. The goal of the City of Edina is to achieve these same reduction goals locally. However, it also needed to put in place an action plan. On January 18, 2011, the City of Edina adopted Resolution No 2011-37, authorizing participation in the Minnesota Green Step Program. The Green Step program was established in 2008 by a broad coalition of state-wide public and private stakeholders to provide a series of sustainable development best practices focusing on local government opportunities to reduce energy use and greenhouse gases. The program provides technical assistance in establishing best practices in the following categories: (1) Buildings and Lighting; (2) Transportation; (3) Land Use; (4) Environmental Management; and (5) Economic and Community Development. The City of Edina, in coordination with the Energy and Environment Commission, will take action to implement best practices for: (1) Public Buildings & Lighting, (2) Efficient Private Existing Buildings & Lighting, (3) Comprehensive Plan, (4) Complete Streets, (5) Mobility Options,(6) Purchasing, (7) Urban Forests, (8) Efficient Stormwater Management, (9) Green Infrastructure, (10) Surface Water Quality, (11) Solid Waste, (12) Local Air Quality, (13) Benchmarks & Community Engagement, (14) Green Business Development, and (15) Renewable Energy. In 2011 Edina became one of the first Minnesota "Green Step Cities". This is voluntary challenge, assistance and recognition program to help cities achieve their sustainability goals through implementation of 28 best practices. Each best practice can be implemented by completing one or more specific actions from a list of four to eight actions. These actions are tailored to all Minnesota cities, focus on cost savings and energy use reduction, and encourage innovation. The program is sponsored by the Minnesota Pollution Control Agency. See hftp://greenstep.pca.state.mn.us/ What activities are you undertaking to reduce your emissions in your local government operations? What is the current Which statement best Emissions reduction activity status of this characterizes the type of Initiative as it relates initiative? to your city? Public procurement > Encourage Currently in -effect and Mostly mandate, regulatory, low carbon products being piloted or policy -driven Do you engage with city government suppliers on climate change? No Please provide details of your engagement with the city government's supply chain. Do you have a GHG emissions reduction target in place for your community? 34 Anticipated Which r emissions best d reduction over h lifetime (metric Inith it tonnes CO2e) funs fina Unknown Not App 4.3b 4.4 4.5 4.6 4.6a 4.7 Please provide details of your reduction target. Baseline year Percentage GHG sources to which the reduction target target applies Please explain why you do not have an emissions reduction target. What activities are you currently undertaking to reduce emissions city-wide? Target date Comment Education > climate Currently in -effect at a transformative scale across Which Unknown Anticipated statement What Is the current status Which statement best emissions best Emissions reduction of this Initiative as It relates characterizes the type reduction over describes activity to your city? of Initiative? lifetime (metric how this Unknown tonnes CO2e) Initiative is funded or Mostly mandate, financed? Education > climate Currently in -effect at a transformative scale across Mostly project or Unknown change -focused curriculum the entire city program based Food Promotion of Currently in -effect at a Mostly projector climatee smart eating habits transformative scale across program based Unknown the entire city Waste > Recycling or Mostly mandate, composting collections regulatory, or policy- Unknown and/or facilities driven Transport> Infrastructure Other: Included in Unknown for non -motorized transport comprehensive plan List any climate change -related projects for which you hope to attract private sector Involvement. Does your city incorporate desired GHG reductions Into the master planning for the city? No Please describe the ways that the master plan is designed to reduce GHG emissions. Please describe any renewable energy targets or goals and how the city plans to meet those targets. 35 Not Applicable Not Applicable Not Applicable Not Applicable 4.8 4.8a 4.9 4.11 Do you have a plan for increasing your city's resilience to the expected physical effects of climate change? No Please explain why not and any future arrangements you have to create a plan. Please describe the actions you are taking to reduce the risk to your city's infrastructure, citizens, and businesses from climate changes as identified in the Risks Module. Effects of Which statement best climate change Actions to reduce What is the current status of this characterizes the type of vulnerability initiative as It relates to your city? Initiative? More intense Storm water capture Currently in -effect at a transformative scale Mostly mandate, regulatory, or rainfall systems across the entire city policy -driven Please describe any other efforts you have undertaken or will undertake to ensure business and operational continuity - for both the city government and the businesses located in your city - in the event of a significant weather-related event. Further Information 4.12 4.12a 4.12b Do you foresee substantive risks to your city's water supply in the short or long term? No Please identify the risks to your city's water supply as well as the timescale. Risks Timescale Comment Please describe the actions (on the supply and demand side) you are taking to reduce the risks to your city's water supply. 911 4.12c Please explain why you do not consider your city to be exposed to any substantive water -related risk ' TT/ R C Agenda Rent pate ,^ a��tt x � 00011cy i� ' TT/ R C Agenda Rent pate a��tt El tt�ion. 00011cy A, f ,p1N A r A @ CITY OF EDINA �r ? �° ENVIRONMENTAL PURCHASING POLICY v a Purpose and Scope The City of Edina Environmental Purchasing Policy is a guide to the selection of goods and services that have minimal impact on the environment. The City recognizes that every purchased product or service affects the environment throughout its life -cycle — from the extraction of raw materials, the manufacturing and transportation of products, to their use and disposal. Careful purchasing decisions use natural resources more efficiently, can lead to significant savings, protect our environment, and increase demand for better products. Specifically, the Policy is adopted in order to: • conserve natural resources, including water and energy, • eliminate or reduce the use of toxic and hazardous compounds, • reduce materials that are landfilled or incinerated, • lower overall costs by addressing full life -cycle cost accounting, • leverage buying power, • assess long term financial/market changes, • invest in technological advances City of Edina departments and employees make purchasing decisions within their current budgets. These budget realities will often preclude the use of products that are greener but more expensive unless "budget relief' is granted to those departments by City Management and/or the City Council. This policy encourages City departments to undertake cost/benefit trade-off analyses and bring recommendations for spending more money for greener outcomes to City Management and the City Council'where that is prudent stewardship of the City's resources. This policy will apply to all City departments and employees. This policy is subject to the Municipal Contracting Law (MN Statue 471.345), the Presidential Executive Order 13101, and all other applicable laws and ordinances. Definitions For the purpose of this Policy, the following definitions and abbreviations shall apply: • ASTM: American Society for Testing and Materials • Bio -based product: A product using biological or renewable agricultural (plant, animal or marine) or forestry materials. • Biodegradable: The ability of a substance, material or product ingredient to readily decompose by the action of microbes. • Carcinogen: A chemical that causes cancer. • CFL: Compact Fluorescent Lamp. • Energy Star: An energy efficiency product labeling program by the EPA (http://www.ene rgysta r.gov). • EPEAT: Electronic Product Environmental Assessment Tool; an on-line tool helping institutional purchasers select and compare electronic equipment such as computers and monitors based on their environmental attributes. 39 The Task Force shall meet quarterly or as needed following the adoption of this policy. The Task Force shall include a member of the Energy and Environment Commission on an advisory role on as needed basis. Research, Planning and Education The Task Force shall research opportunities to: • continuously expand the purchase of environmentally preferable products within parameters set by City Management, particularly budgets • identify environmentally preferable alternatives and the trade-offs involved in their adoption • recommend goals to practice alternative processes within the City of Edina operations that will reduce the use/disposal of hazardous substances and will promote resource conservation • collect and maintain up-to-date information regarding manufacturers, vendors, and other sources for locating/ordering environmentally preferable products within mandates of City and State purchasing laws. The Task Force and/or Task Force Leader shall provide applicable information to the City Departments. The Task Force Leader shall submit annual reports to the City Manager, City Council and Energy and Environment Commission regarding the status of this policy's implementation. This report shall include total purchases of environmentally preferable products by each department, results of designated product evaluations, analysis and recommendations of more environmental but more expensive products and financial data on costs/savings resulting from implementation of this policy. Identification of Products and Services Source Reduction 1. The City will institute practices that reduce waste and result in the purchase of fewer products whenever practicable and cost-effective, but without reducing safety or workplace quality, including but not limited to: • communicating electronically instead of printing to the greatest degree possible given some residents and city workers do not have email • photocopying and printing double -sided • streamlining and computerizing forms • printing of documents and reports only as they are needed and required by state mandated record retention policies • using long -life products with service agreements supporting maintenance and.repair • sharing equipment and occasional use items • choosing durable products rather than disposable • buying in bulk, whenever storage is available and operations allow it • reusing products such as file folders, storage boxes, office supplies, and furnishings. • using washable and reusable dishes and utensils • reducing the use of disposable batteries by purchasing rechargeable batteries for battery- operated devices when application and cost-effectiveness permit (e.g., batteries used by water meters, fire department air packs and other life critical applications, police radios, etc. are not included in this policy) 2. The City will purchase remanufactured products whenever practicable, but without reducing safety, quality or effectiveness. Examples of remanufactured products are laser toner cartridges, tires, furniture, equipment and automotive parts. 40 Toxics and Pollutants 1. When making a choice among comparable products in terms of effectiveness and cost, the City will favor those products whose production, use, and disposal involve fewer hazardous materials. The City will avoid: • carcinogens, neuro-toxicants and reproductive toxins • PBT, including, but not limited to, lead, mercury, dioxins and furans • compounds that are acutely toxic to humans or aquatic life, corrosive to the skin or eyes • substances that contribute to the production of photochemical smog, tropospheric ozone production, or poor indoor air quality 2. The City will review its Integrated Pest Management (IPM) Plan in regard to those practices for indoor and outdoor areas that include chemical controls, with the goal of constantly lowering its use of chemicals, adopting bio-based herbicides, and providing on-going training for City staff. Purchases of materials and services made by the City will be consistent with its revised IPM policies and budgets 3. When maintaining buildings, the City will attempt to use products with the lowest amount of VOCs, and low or no urea formaldehyde. Examples of such products include paint, carpet, adhesives, furniture and casework within budget restrictions and product ability to meet specifications. 4. The City,will attempt to reduce or eliminate its use of products that contribute to the formation of dioxins and furans within budget restrictions. Examples are: • finding safer alternatives to products that use polyvinyl chloride (PVC) such as, but not limited to, office binders, furniture, flooring, and medical supplies, whenever practical, • purchasing paper, paper products, and janitorial paper products that are unbleached or that are processed without chlorine or chlorine derivatives, whenever practical. S. The City will purchase products and equipment with no lead or mercury whenever available and cost effective. For products that contain lead or mercury, Edina will give preference to those products with lower quantities of these metals and to vendors with established lead and mercury recovery programs. CFLs, which contain mercury, will be recycled. 6. The City will specify that computers and monitors purchased or leased meet, at a minimum, all EPEAT environmental criteria designated as "required" by the IEEE 1680 Standard for the Environment Assessment of Personal Computer Products, whenever available and cost effective. 7. When replacing vehicles, the City will lease or purchase only the most fuel-efficient models available that are suitable for each task and budget and will minimize the number of vehicles needed to be purchased through use of car sharing and carpooling. 8. When replacing vehicles, the City will consider less-polluting alternatives to the vehicles that are being replaced. 9. All City Departments and Agencies are prohibited from purchasing or acquiring polystyrene foam disposable food service ware and where affordable will use biodegradable or compostable disposable food service ware. 10. Compostable plastic and biodegradable plastics will be used whenever they are practical and economic. 11. The purchase of all pentachlorophenol, arsenic and creosote treated wood by the City of Edina is prohibited. 12. The City will avoid purchasing products containing brominated flame retardants (GFRs), bisphenol-A, and phthalates wherever practical. 13. The City will reduce the use of salt and other toxics in the cleaning and snow removal of hard surfaces when feasible in terms of safety. 41 5 4. To the greatest extent practical and economic, the City will procure compost that is produced from feedstock that includes at least 50`Yo, by volume, regionally generated plant debris and/or food waste and less than 0.5% by volume, physical contaminants. 5. Minimal use of hardscapes and landscape structures; co:>t,-uctcv4# recycfPd ca t tate-r4-, is encouraged. When required, hardscapes and landscape structures constructed of recycled content materials are preferred. Concrete substitutes are encouraged for walkways, such as rosin emulsion paving or other porous materials if practical and economic. Bio -Based Products 1. Vehicles fuels made from plant -based contents (e.g. bio -diesel) are encouraged whenever practical in terms of cost and specification unless they are determined to be less environmentally friendly than the alternative. 2. Paper, paper products and construction products made from non -wood, plant -based contents and residues are encouraged whenever practical. Producer Responsibility The City will, whenever practical, favor products that are manufactured by companies that take financial and/or physical responsibility for collecting, recycling, reusing, or otherwise safely disposing of their products and packaging at the end of their useful life to the greatest degree allowed by state and city procurement laws. Renewable Energy and Greenhouse Gas Reductions 1. The City will commit to reducing energy use as much as feasible and the remaining energy needs will be met by renewable, minimally polluting, energy sources as much as is practical and economic. 2. As it becomes practical and economic, the City will attempt to redue_-aud-+e-eerd record (establish a baseline) and reduce greenhouse gas emissions. Substitution Process The City will work with their various suppliers to encourage those suppliers to bring information and ideas on environmentally and preferable alternatives for currently specified products that are readily available, cost effective and can perform for the intended use. The City will follow applicable State and Local procurement laws to make substitutions where possible. 42