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HomeMy WebLinkAbout2012-04-12 PacketDRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., April 12, 2012 7:00 PM CALL TO ORDER 7:00p.m. II. ROLL CALL Answering Roll Call was Members Gubrud, Heer, Jennings, Kostuch, Latham, Rudnicki, Zarrin and Chair Thompson. Late Arrival: Gupta, Risser, and Sierks Absent: Paterlini Staff Present: Karen Kurt and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Latham and seconded by Member Zarrin to approve the Agenda as written. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA Motion made by Member Latham and seconded by Member Kostuch to approve the Consent Agenda as written. Motion carried unanimously. V. COMMUNITY COMMENT VI. REPORTS AND RECOMMENDATIONS Member Sierks thanked Member Latham for her service as Chair for the past two years on the EEC. Motion made by Member Gubrud and seconded by Member Heer to approve the attached Resolution thanking Member Latham for her service as Chair on the EEC. Motion carried unanimously. A. Working Group Membership. No additions or deletions needed. B. EEC annual activity calendar. Member Latham said that the televised EEC meeting should stay in January due to no EEC or Working Groups meetings being held in December. Motion made by Member Latham and seconded by Member Gubrud to keep the televised meeting in January. Motion carried unanimously. Member Kostuch requested verbiage changed with the Procurement Plan in June. The EEC staff liaison will request to there will be an annual staff presentation to the EEC regarding the status of the Procurement Policy implementation and make any staff concerns known to EEC. Member Latham will incorporate redline changes that were discussed. C. Recycling & Solid Waste WG 5 1. Residential Recycling RFP. Member Latham gave an update on the Buckingham and Tennis MRF tours. The City will start receiving the Residential Recycling RFP bids and the EEC will review them at the May meeting. 2. City Park Recycling Bin Task Force. Member Latham said that Vince Cockriel, Park Superintendent will order 25 recycling bins per year rather than having groups donate them. The cost to purchase bins will be $14,000 yearly. 3. Report on solid waste licensing amendments. Member Latham passed along Council Member Mary Brindle's concern of how a hauler can charge every resident a different price for same service. Mary Brindle would like haulers to charge a market rate for all customers after the introductory rate. Member Latham would like no charge for picking up yard waste unless you're picking up yard waste during those months. A recommendation will be made to have haulers fold in surcharge taxes with main base charge for a better understanding of service rates. Member Latham will bring these amendments to the working group in June or July due to currently working on the Residential Recycling RFP. D. Energy WG 1. Solar panel project. Ms Kurt will send an email to Commissioners about the April 6th solar panel test results after she follows up Xcel Energy. A press release will be written too. 2. Solar/wind ordinance amendments. Member Sierks has received Cary Teague's, Planning Director, comments and will review them before passing the ordinance onto the entire EEC for approval. 3. PACE/EEEP commercial energy district update. Member Sierks gave an update on the Grandview Tire solar project and a potential Cedars of Edina, multifamily apartment complex, energy efficiency and renewal energy project. In order for Cedars to participate the EEEP program needs to be amended to include multifamily properties. Public Comment. Brad Hanson, 5908 Chapel Dr., Edina, said that any building four units or more is considered commercial. John Dolphin, 5809 Eastview Dr., Edina, appreciates Edina being on the leading edge of EEEP. Motion made by Member Sierks and seconded by Member Latham to approve amending the existing EEEP to include multifamily owned buildings as defined by city staff. Motion carried unanimously. 4. Environmental Initiatives Awards Finalist. Member Sierks said that EEEP was nominated and is one of three finalists in the Energy & Climate category on May 24th. Ms. Kurt will follow with the City Manager and Mayor to find out who's available to attend. E. Air Quality WG 1. Drive Through City Code Amendments. Member Risser said the Planning Commission is requesting that the No Idly Engine signs at drive through should be eliminated from the amended code. 2. No idling sign pilot project. Commissioners approved the No Idly Engine template they received from the Sign Shop. Member Latham will forward maps to Ms. Kurt of the sign location installs for the Creek Valley School and Countryside School pilot areas. Member Zarrin is requesting an install date from the Sign Shop, so the EEC can notify the schools to start education on No Idling of your vehicles. F. Education Outreach WG 1. April 19 2012 educational program. Member Zarrin gave an update on the planning process. She is requesting the EEC Members to promote and sign up to work at the event. Ms. Kurt said the EEC should work through the City's Communications & Technology Services Department when future EEC 6 events need to be posted on the City's Facebook page. Ms. Kurt said a chalk board banner was ordered for the EEC to use at events for public comments. 2. May Term Intern. Member Jennings said she along with two other students will visit Elementary Schools and survey students on how much they know about the environment and will create a lesson plan per the survey results to educate the students in the future. 3. 4th of July parade unit. Member Gubr d said he sybmitttedean application to have the Home Energy Squad unit in the parade. a Tolby mascot now. G. Water Quality WG. Ms. Kurt stated that city staff had reviewed the proposed work plan as requested by the Council.. There are no city staffing issues with regard to the proposed education -related priorities. If an Ordinance needs to be changed, Ms. Kurt is requesting the EEC Members should wait until the new staff liaison has been hired. H. April 23 Volunteer Recognition nominee. Chair Thompson said Jonathan Flack from the Edina Community Lutheran Church was nominated for the award due to the creation of the Edina Interfaith Power and Light Group. I. Annual Mayor's Climate Protection Award application. Chair Thompson asked for nominations for the Award. Motion made by Member Sierks and seconded by Member Latham to recommend that the City submit an application on highlighting the EEEP and the Edina Dialogue if possible. Motion carried unanimously. J. Education Policy. This topic was tabled. K. Carbon Disclosure Project. Member Latham has removed Surface Water and added Local Food for a GreenStep. Member Rudnicki will forward his changes to Member Paterlini. VII. CORRESPONDENCE & PETITIONS. No Comments. Vlll. CHAIR AND COMMISSION MEMBER COMMENTS A. Candidate comments. Member Sierks has offered to be chair and would like to focus on the following areas. 1. Where do we want to be as a Commission? What are the strategic priorities and how do we measure them and get there? 2. What staff resources are the EEC going to rely on and are those Council priorities in order to achieve them. 3. What internal procedures does the EEC have now and if they need to be changed. 4. Possible external partnerships. B. Officer elections. Motion made by Member Gubrud and seconded by Member Latham to nominate Member Sierks as Chair and Member Heer as Vice Chair for the EEC. Motion carried unanimously. C. Commission social event. Chair Thompson invited EEC Members, EEC Working Group Members, City Council, City Staff, and their families to a picnic at Weber Park on Friday, May 11th from 5:30-8:30pm for food and fun. IX. STAFF COMMENTS A. Report Feb. YTD 2012 EEC expenses. No report on EEC budget. B. Staff liaison replacement update. First round interviews are being conducted by City staff third week in April. C. B3 data entry update. Ms. Kurt met with city staff and Sarah Steinman and developed a plan on how to enter the backlog of data. The Finance Dept. will maintain the future data entry. 7 D. Purchasing Policy. Ms. Kurt said that City Council approved the Purchasing Policy. E. Turf Management Policy. Ms. Kurt will edit the Turf Management into the policy format template hopefully by May V Ms. Kurt will be out of town and unable to attend the regularly scheduled EEC May 101h meeting. Chair Thompson reminded EEC Members about the following upcoming events they can attend. April 14`h, Water Resource Event at Grandview Library April 18`h, Clean Energy Resource Event April 19`h, Edina Dialogue April 215`, Cornelia Elementary Bike Rodeo April 22"d, Earth Day Festivities at Minnehaha Park There being no further business on the Commission Agenda, Chair Thompson declared the meeting adjourned at 8:54p. m. Motion made by Member Gubrud and seconded by Member Latham to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator s Resolution The members of the Edina Energy Commission unanimously approve this resolution commending outgoing Chair Dianne Plunkett Latham for her dedication and leadership during the past two years. Chair Latham has spent countless hours to advance Edina's GreenStep Cities' program and many other aspects of the Commission's work. Because of her expertise, dedication, and efforts, the City has undertaken a number of significant actions that will benefit the city of Edina and its residents for many years. We thank Chair Latham for her service and request that a copy of this resolution be provided to City Council. Approved: April 12, 2012 Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type 1" under the month on the meetings' line. Type " 1" under the month for each attending member. Regular Meeting w/o Quorum Type " 1" under the month on the meetings' line. Type "l under the month for each attending member. Joint Work Session Type "l under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "l under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., May 10, 2012 7:14 PM I. CALL TO ORDER 7:14p.m. II. ROLL CALL Answering Roll Call was Members Gubrud, Heer, Jennings, Kostuch, Latham, Rudnicki, Thompson, Zarrin and Chair Sierks Absent: Gupta, Paterlini, and Risser Absent Staff: Interim Karen Kurt Staff Present: Rebecca Foster and Solvei Wilmot Ill. APPROVAL OF MEETING AGENDA Motion made by Member Gubrud and seconded by Member Kostuch to approve the Agenda as written. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA Change the July 4th Parade minutes to, Hoping to have a Tolby mascot. Motion made by Member Latham and seconded by Member Thompson to approve the Consent Agenda per the edits discussed for the April EEC Minutes. Motion carried unanimously. V. COMMUNITY COMMENT Darrell Hoekstra, Waste Management John O'Neal, Allied Waste VI. REPORTS AND RECOMMENDATIONS A. Board and Commission survey results. Joel Stegner presented the survey results to the Commissioners. B. Recycling & Solid Waste WG 1. Residential Recycling RFP. Discussion was held regarding the lack of an objective environmental metric to produce a more substantive evaluation for the weighing of the proposals. Concern was expressed about seeking additional weighing information from the proposers after the proposals had been opened. Motion made by Member Latham and seconded by Member Kostuch to 1. Negotiate with the top two proposers. 2. The City request that the top two proposers provide additional information concerning the following metrics, and that the City evaluation team should use this additional information in scoring the environmental criterion in the RFP: a. What energy sources (e.g., gasoline, electricity, natural gas, diesel, biodiesel, other fuels, etc.) does the proposer use at each stage of the collection, transfer and processing of their recycling enterprise? b. Submit documentation of the fuel efficiency of the proposer's fleet. 3. City Council members should tour top two proposers' facilities. 4. The top two proposers should submit a Syr bid in addition to their 7yr bid. Discussion was held regarding the problem of the best value ranking, which resulted in the best environmental scorer not offering the best economic package. Members expressed concern that a more quantitative metric should be developed to evaluate the environmental category. Members expressed concern about reevaluating the proposals since they have already been evaluated and a ranking has been established. Members expressed concern about the seven year length of the contract and why a shorter time wasn't offered. Ms. Wilmot commented that the proposals had been reviewed and the best value proposal was the seven year length. Members discussed a five year contract but recognized the shorter contract may increase the cost of the contract. Commissioner Rudnicki recommended matrix 2a above. Commissioner Zarrin recommended matric2b above. Commissioner Latham recommended that the City Council members tour the Material Recycling Facility (MRF) of both the top two proposers given that with two top proposers there is at least a 50% chance that the contract will change vendors. Commissioner Heer recommended that the top two proposers be negotiated with, not just the top proposer. General concern was expressed with the fact that there were no commissioners on the Recycling RFP review team. This is a continuing EEC concern given that there were no commissioners on the solar panel RFP review team. Motion carried unanimously. Motion made by Commissioner Rudnicki, seconded by Commissioner Thompson that in addition to the two metrics identified in the previous motion, the city should request proposers to provide information on this additional metric, with the City considering this information in evaluating the proposers' score under the environmental criteria of the RFP: how much energy is used to handle one ton of material in each step of the process. The top two proposers would be expected to include, but not limited to, fuel used to collect and/or transfer one ton of material; electricity in the processing stage to handle one ton of material (this is the energy needed to run conveyor belts, fans, blowers, climate control, etc); and energy (e.g., diesel, natural gas) to operate transfer equipment like loaders, etc. Discussion — Commissioners Heer and Kostuch believed that this metric could only be validated if the proposers also documented the assumptions upon which the data was gathered, and could involve considerable effort to gather. Commissioner Latham was concerned that this could extend the time frame to arrive at a decision. Commissioner Rudnicki assured the commission that vendors had routine knowledge of this data in the operation of their plants and that it would not be difficult for proposers to gather. Commissioner Sierks acknowledged that he did not know if this data were difficult to gather or not but believed that it would be worth the effort to try to obtain in order to quantify the environmental criterion of the RFP. Ms. Wilmot expressed concern about how to gather the data. Roll Call was taken: Ayes: Gubrud, Rudnicki, Thompson, Zarrin and Chair Sierks Nays: Heer, Kostuch, Latham, Absent: Paterlini and Risser C. Air and Water quality 1. Mayors' letter to support Clean Air Act legislation Motion made by Member Latham and seconded by Member Gubrud to recommend Mayor Hovland to sign the Clean Air Act letter. Member Kostuch voted Nay. Motion carried. D. Energy WG. Member Heer and Chair Sierks meet with Karen Kurt and Scott Neal to discuss the focus of the EEC. It was suggested that the Commission use the Green Steps City and EEEP as a framework for their work plan. As the Commission and City implement new items they should try to follow up on them. 1. Environmental Initiatives Awards Finalist. Mayor Hovland & City Manager Scott Neal will be attending the event. 2. Mayor's Climate Protection Award filed. Chair Sierks applied for the grant. E. Education Outreach WG 1. April 19 2012 educational program. The speaker was outstanding. The discussion groups at the end weren't very engaging. The Vendors were great. The most common comment stated was people were going to eat less meat. All comments from the Dialogue will be posted on the City website. 2. May Term Intern projects. This topic was tabled. 3. 4th of July parade unit. This topic was tabled. 4. Picnic. Weber Park on Friday, May 11th from 5:30-8:30pm for all Commissioners and Working Group members. F. Green Step Cities Review. Review and comment for next meeting. VII. CORRESPONDENCE & PETITIONS. No Comments. VIII. CHAIR AND COMMISSION MEMBER COMMENTS. No Comments. IX. STAFF COMMENTS. A. Staff will track submission of working group minutes UPCOMING EVENTS AND MEETINGS 6-14-12 EEC June Meeting in Community Room There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 9:20p.m. Motion made by Member Latham and seconded by Member Gubrud to adjourn meeting. Motion carried unanimously. Res pectfull ted, ReYoster GInistrator Edina Energy & Environment Commission Working Groups, Task Forces and Projects Draft of 5-10-12 Air QualitX Working Group (AQ WG) — Temporarily deactivated 9 Feb. 2012 — Chair Open - Members Julie Mellum, David B. VanDongen Water Quality Working Group (WQ WG) — 4th Thursday at 6:30pm - Chair Julie Risser — Members: Bill Johnson, Nina Holiday -Lynch, Jon Moon, Robert Skrentner Prospective Members — George Hunter (10-4-11) Eng!W Working Group (AE WG)— 3rd Tuesday at 7:00 pm — Chair Bill Sierks, Co -Chair John Heer - Commissioners Bob Gubrud and Germana Paterlini - Members Richard Griffith, Richard Oriani, Greg Nelson, Gary Wahman, John Howard, Bill Glahn, Brad Hanson Prospective Members John Dolphin - 5809 Eastview Dr Peter Larson — (2-1-12) Employed at EnerChange, a nonprofit dedicating to working with nonprofits to reduce energy consumption via a guaranteed energy savings program. Education Outreach Working Group (EO WG) — 1 St Tuesday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud — Members: Sarah Zarrin (EEC) Laura Eaton, John Howard, Todd Willmert, Tara Gupta and Bevlin Jennings. Home Energy Squad Task Force (HES) — Meets as needed -Chair Bill Sierks —Commissioners -Paul Thompson, Bob Gubrud Purchasing — Meets as needed — Co -Chairs Germana Paterlini, Keith Kostuch Recycling & Solid Waste Working Group (RSW WG) — 1St Thursday at 7:00 pm - Chair DP Latham, Commissioners Sara Zarrin and Tim Rudnicki - Members Michelle Horan, Melissa Seeley — City Staff Solvei Wilmot Turf Management Plan Task Force (TMP TF) — Meetings as needed over lunch hour - Chair Germana Paterlini (EEC) — Commissioners - Ellen Jones (Pk Bd), Mary Jo Kingston (Community Health), Vince Cockriel (Staff); Ex Officio DP Latham (EEC) and John Keprios (Dir. Pk & Rec. Dept) Urban Forest Task Force (UF TF) — Meets as needed over lunch hour - Chair DP Latham — Commissioners - Joseph Hulbert (Pk Bd), Michael Schroeder (Planning Commission) & City Forester Tom Horwath (Staff). Solar & Wind Ordinance Task Force —Chair Open, Members — Bill Sierks (EEC) Michael Platteter (Planning), Ken Potts (Planning) with support from the EEC Energy Working Group — City Planner Cary Teague (Staff) Park Recycling Bin Task Force — Chair Dianne Plunkett Latham (EEC), Staff Vince Cockriel (Public Works), Tom Swenson (Braemar) and Tom Shirley (Centennial Lakes), Members Melissa Seeley and Michelle Horan. Bylaws Working Group — Chair Dianne Plunkett Latham (EEC), Carbon Disclosure Project Committee — Commissioners Germana Paterlini and John Heer iF Member Report — Board and Commission Survey February, 2012 Prepared by Joel Stegner, Volunteer Survey Coordinator CITY OF ERIN Background This project was originally designed as a single online survey for board and commission members to evaluate the effectiveness of their various groups. It was later expanded into three "mirror surveys" looking at a broader range of issues from the viewpoints of members, staff and the City Council. A market researcher (current Heritage Preservation Chair) first volunteered to review the survey and then to design, analyze and report on the results. The results identify opportunities to improve how members and staff do their jobs, and better connect their work with current city priorities and initiatives. Chi f&#1 2 4 +1I i Board Membership ■ Energy & Environment ■ Art Center ■ Human Rights & Relations ■ Transportation ■ Planning ■ Park Heritage Preservation L Community Health • 67 members responded. All three groups responded at an 80+% rate. • Members made 29 pages of thoughtful comments, most contained in this report. • These comments allow members to more fully explain their answers. • The distribution of members respondents was similar, so the sample is representative of all members. CITY OF EDiNA Membership status ■ Chair ■Member w Student • The distribution of surveys from chairs, regular members and student members also is similar to overall membership. • All but one chair responded, which shows the commitment leaders bring to their boards and commissions. • A special report was developed to look at chair and student responses, which looked at issues differently from regular members. How long have you served on this board or commission? • More than one third are in their first year of service. • Only about one in four have served for more than 3 years, with only 6% having served more than six years. — Longest tenure — Planning and Park Board — Shortest tenure - Health • One would expect member ■ 1 year knowledge and perceptions ■3 years to change with time. * 7-9 years M I CITY OF EDINA 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% What motivated you to join? Interest in board General interest Saw in Sun- Member Learned about it or commission in City service Current media recommended I elsewhere serve • The top factors were interest in the specific board or commission or city service. • Chairs more often mentioned the board, student general interest in the city. • Under 10% mentioned past membership, a Council meeting or Council/staff recruitment. • Community Health, Heritage Preservation and Planning mentioned the most reasons • Community Health and students were most "recruited," Park via non -media sources. CITY OF EDINA What motivated you to join? My dad received the email and forwarded it to me, recommending that I apply. Edina is where I live and where climate change needs to change I was identified because a member at the time knew of my background in the arts. My interest grew from running for office. I'm involved in local politics — a good way to be more active in the community I believed my professional and volunteer experiences and interests were a good fit. Poor air quality in neighborhoods/light commercial areas from wood smoke, lawn chemicals & scented laundry products Planning Commission as a first choice, and was offered the ETC Development person for the expansion of Southdale for JC Penney Have appeared before commissions for the 750+ projects for approval • Neighbors suggested I get involved. • Rezoning of Ridgedale and was a project person on Brookdale and Rosedale. • 1 worked closely with Scott Neal while doing Northfield Target. • Sought an appointment to the Park Board - denied three times. Appointed to the RSW Commission was then disbanded and folded into the EEC. • Now retired, I want to give back in the area have expertise and a lot of interest. • 1 have a special interest in Human Rights. • Been active with Edina youth athletics. No agenda, no ax to grind-- simply a heart felt personal obligation to give back. • Were no women on the board at the time. • The first time I applied, was not selected and was not interviewed. Important to encourage people to reapply and outline how appointments are done. CITY OF EDINA How would you describe your application and interview process? ■ Very informative. ■ Somewhat informative ■ Less than informative. No opinion — NA • Half said the process was somewhat informative — with some questions left unanswered. • Just over one third were fully satisfied, with 14% having no opinion or said the question didn't apply to them. • Planning, transportation and energy/environment were most positive; community health was most critical of these processes. • Students were most positive; chairs most critical. crTY OF eoINa How would you describe your application and interview process? About my qualifications to be on the Board. I assumed it was my responsibility to learn as much as I could by reviewing the website prior to the interview. didn't have much of an interview process. My experience does not match what was described to me. Commission much more active and influential than previously. Appointed without an interview process. had originally applied to the Planning Commission - placed on the Zoning Board of Appeals in what Mayor Maetzold described as an "On -Deck" position. Most of my discussion with City Council was on a topic unrelated to the EEC. It was a very brief and I was interviewing for an opening but not sure which one. I had ample opportunity to talk about myself but did not learn much about the role. • 1 was given some information about each so that I could better consider what I might be interested in — didn't get specific information about any (student member). • Don't think I have ever received a definitive definition of the role of the EEC from City Staff, City Council or the Mayor. • 1 felt the interview/application process gave me the necessary overview of the EAC, but didn't exactly prepare me for the EAC Board meetings • Not a whole lot of information was provided to prepare me for the interview. There wasn't much time between being notified and the actual interview. • 1 applied years ago so my experience is not fresh in my mind. I do remember feeling I needed a more formal orientation. CITY of EoINa How would you describe your application and interview process? • Interview went fine. In hindsight I should have been more informed with the whole commission process. • I think the current format (full Council, one- on-one interviews) is the best. • 1 did not realize until the first meeting that we would be asked to distribute funds for human services. • Extremely brief and though I was prepared for that I did feel "cut off." • The old way - 4 were interviewed simultaneously —1 was selected The application and interview process was straight forward and adequate and I can't say "very informative' . Before appointment, I was not aware of the total reorganization and "reconstituting" of the EHRRC being undertaken in 2009. • My background as a real estate lawyer probably afforded me with a clearer understanding of my role on the planning commission prior to actually interviewing for the position. • Extremely intimidating to be interviewed by chair and entire city council. I understand the issue of time, but it was very overwhelming. • Nine of us interviewing for three spots had to line up across the table from the Council and go down the line • I really didn't come away with a good sense in terms of expectations. • Because the interview process is by necessity brief, more written material on the website should help give the applicant more of a context for expectations. • It was a very brief and I was interviewing for an opening but not sure which one. CITY OF EDIN How would ■ Very effective ■ Somewhat effective ■ Somewhat ineffective e Very ineffective I-- No orientation describe your orientation? • Two in 5 had no orientation — most common with chairs/students. — Most weren't oriented before joining human rights, energy and environment and community health . — Park and HPB were most likely to have an orientation and rate it very or somewhat effective. • Only about one in eight described their orientation as very effective — Less than half rated it effective — Chairs were most critical. • Comments reflected a general belief that orientation is important. CtTY OF EDINA How would you describe your orientation? Our Board deals with some very • complicated issues. It would have been impossible to learn all of this in orientation I don't think I had an orientation. I joined the board 4 or 5 years ago. I just joined and learned by doing. Orientation consisted of giving me "the book"; nothing more. Orientation was Council Mary Brindle coming to a meeting to welcome almost an entirely new Commission and explain what used to happen on the Commission. We did receive a book, but questions on practice, history, procedure unanswered. Frustrating - did not know what to expect as I arrived at the first meeting. Forced to do a lot of sitting and listening, unsure of what my role was or what I was supposed to be doing (student member). None - sought guidance on my own. I jumped in Very informal. The Chair forwarded me a bunch of documents to read. What would have been very helpful was a written charter beyond what is on the City website, a list of priorities and how they fit with the City Council's priorities. • The Director of the Art Center offered to give the new members a tour of the facility - I was unable to attend. • 1 learned a lot about the parks system but not exactly what my role should be. • no formal orientation other than being told board members were expected to volunteer at events and on committees. • In the past couple of years an orientation meeting has been held for new members to introduce the programs and present a brief history of the art center." • A review of the Human Rights Ordinance, By-laws, and Commission purview • 1 don't think I had any orientation. QTY OF EDIN r How would you describe your orientation? It was recommended that I take a course at the U of M - just a day long thing - this was really helpful (planning). Don't recall a formal orientation. There may have been a packet of information. I would say my experience was more baptism by fire. I came to my first meeting, name was called for roll and off we went. No integration process. I would suggest new Commissioners the to meet the other Commissioners via phone or coffee, etc. It's a bit intimidating to hit the ground running without really knowing what's going on." The missing ingredient was a review of the Edina Ordinances and specific procedures. A brand new commission when I joined Not much of a formal orientation. I could not attend • Had no idea what was involved in time commitment. No problem staying an hour and a half or even two hours for a meeting if I know that is what is expected. • Printed orientation materials that briefly review rules and regulations and open meeting policy would have been helpful • Our staff person did a good job of orienting me, but I would have preferred also to have a general orientation with all other new adult members of the council. • Selection and orientation of student members should be totally redone. Select students in the spring and do their orientation and first meetings in the summer. Graduated seniors have little reason or interest in continuing through the summer. All should do their orientation together, so they know others who are participating and make friendships. It would be great to identify interested students in middle school. What would improve orientation? List below is very encouraging/right on. Knowledge of issues about the arts Cover on a high level the comprehensive plan, zoning ordinance, legal issues, and expectations of commission members. Better overview on the city, the Council, expectations, roles, etc. A sit-down meeting with Planning Staff Its fine the way it is. There is a learning curve but that's to be expected A short debriefing before the first meeting. Better role definition, more history on what commission has done, key projects underway and decision parameters. It wasn't clear ole was and how it related to the city council. Still not clear what level of expertise we are expected to have and to what extent we can advocate positions. This is difficult. The best way is to simply attend meetings. • Email the information to all new members • To have one • Public meeting rules info would be vital .... I have no idea what that is like. • New planning commission members would benefit from an orientation to the ordinances, comp plan, and relevant statutes that govern our work. • Review the by-laws covering the responsibilities of board members. • An orientation meeting separate from a regular board meeting to introduce members in a more informal setting. • Folder with history and important documents; charter; yearly reports • Maybe a handout on the history and activities of the board/commission • A clear presentation of the EAC's goals and challenges. • An orientation for student members CITY OF EDIT What would improve orientation? One for all board members along with the one I got at the art center. I'm not sure they all get the orientation. Recommending each candidate attend a commission meeting prior to acceptance. A general training that addresses advisory role, staff liaison, open meeting/data practices and a specific orientation that gets new members up to speed on what the board or commission has been doing.. a meeting with city council and even previous city council members A discussion of how public process works and how we could make a difference. A period of specific education for new members prior to attending a first meeting Need to understand how to get policy in condition for council approval. Have one - especially on Roberts Rules Provide a better description of the committee on the city website. • Provide history, accomplishments and expectations; have board members attend to share their experience • More informal setting where the staff liaison can present current issues and the new member can ask questions. • Only one continuing member. The group could benefit from a retreat to create a new mission/structure for next 5-10 years. • Some "local training" would be useful-- but a broader training that can provide a more expansive perspective might add value. • overview of committee and expectations, function of committee before first meeting • Provide short biographies of other members -- also, full explanation of 'consultant' role; background with Edina is, what they do, what/how they are paid. • Change the all terms to June -May and do a June orientation for all new members, an orientation in July for incoming chairs. CITY OF EDINA We are developing training for new chairs and members. What topics would be most valuable ? Other topics of interest Working with media/C&M Dept. laws/open meeting requirements Eliciting effective public input Being an effective leader/member Activitieettime commitment Consukant/lialson roles/resp. Purpose for boardslcommissions :hair/member roles/responsibillties City Council relationship Major City goals/inklatives 180 20% 40% 60% 80% 100% -Members rated an average of 6.8 topics as "most valuable," less than Council, more than staff. -Goals, roles, responsibilities and relationships came out as most often considered important. -Liaisons were more concerned about member roles/responsibilities vs. effectiveness. -The Council rated bylaws/meeting requirements high, but otherwise agree with members. CITY OF EDINA We are developing training i members. What topics would Major City goals and initiatives Their relationship with the City Council HRR, EE, CH, chairs and most valuable? AC, HRR, EE, CH, PK, TR Roles and responsibilities of chairs and members HRR, EE, CH, TR Purpose for boards and commissions Roles/responsibilities of consultants/staff liaisons Activities and expected time commitments Being an effective leader and/or member Eliciting effective public input Bylaws and open meeting requirements Working with the C & M Dept and the media AC, HRR, CH, TR AC, HRR, CH, AC, HP, PK AC, PL, PK EE, HP, PL, PK AC, EE, PL, PK, TR E E, HP AC, EE, HP, PL, TR AC, EE, PL, TR AC, EE, CH, PL, TR AC, EE, CH -The highest interest was in city goals and objectives; higher than average interest in City Council relations, chair/member responsibilities and board/commission purposes. -HR, AC and CH have the strongest interest in multiple topics, students in the fewest topics. Chairs were more interested in roles/responsibilities, members in chair/member effectiveness. CITY OF EDINA Training - other topics? A list of basic architecture terminology. Process/expectations of working with the These are excellent topics plus one on city regarding the media. I spent several working together as a team hours preparing for media ... only to find out that I was supposed to go through the • Meeting rules Communications Department for • Writing ordinances everything. Wasted my time/expertise. • Budget, enterprise business operations It is hard to comment specifically without N • strategic planning for commissions understanding the particulars. I reiterate `° Selecting members who have a proven my belief that a non -Edina centric track record of working within a team to approach to some of this might expand accomplish things — not bring single- thinking beyond our normal comfort levels - minded anger and self -defensiveness to a - which can be a good thing. team designed to represent the entire city. 01 would recommend that you cover the • Training on how to really accomplish open meeting laws and budget issues something --better use of time and resolve 0Assistance understanding Roberts Rules • Road design /living streets concept 0This is a GREAT list • Parliamentary Orocedure 0Goal setting - how to develop achievable • 1 would check ALL of the above.. and measurable goals that make the board and commission more effective 1#3 ii#IA4�11 How satisfied are you with these aspects of your meetings and other activities? Website quality Public participation Effective use of time How topics discussed Communication of results Consultant support Meeting length Decisionstoutcomes How decisions made Meeting materials City Council support Minuteslagenda Meeting schedule Staff support Fit with interests 42% = 48% = 48% 53 0% 20% 40% 59% 60% 60% 61% 61% 4 68% 68% 7 79% 083% 80% 100% embers are most satisfied with personal fit, staff/Council support, documents and schedule. ley are only somewhat satisfied with the process and outcome of meetings. ated lowest were how topics are discussed, use of time, public participation and the website. Taff were relatively more satisfied with effective use of time, less with decisions/outcomes. Duncil members were more satisfied with decisions made, less with agenda and minutes. CITY OF EDINA How satisfied are you with these aspects of your meetings and other activities? Fit with interests ALL Meeting length CH, HP, PL, TR HRR, EE, PK Meeting schedule AC.. EE, HP, PL, PK HRR, CH, TR Effective use of time HRR, PL PK Minutes/agenda EE, CH, HP, PL, TR AC, PK Meeting materials HP, PL AC, HRR, EE, CH, PK, TR Public participation EE, HP, PL, PK How topics discussed PL AC, CH, HP, TR How decisions made HP, PL AC, EE, CH, PK, TR Decisions/outcomes HP, PL AC, EE, CH, TR Communication of results HP AC, EE, CH, PL, PK, TR Website quality CH, HP, PL Staff support AC EE, HP, PL, TR HRR, CH, PK Consultant support AC, PL, PK EE, CH, TR Planning and Heritage Preservation are most satisfied — among the top three in almost all areas. Art Center and Public Health generally report lower satisfaction. All boards and commissions have areas of relative strength and weakness. Process issues are crucial. Students have the highest scores in 11 categories, and chairs were more positive than regular members. CITY 1}F EDINA How satisfied are you with these aspects of your meetings and other activities?. Spend too much time on less important items and then don't have time for complete discussions of important ones. It should not be just the chairperson's decision to discuss or postpone. More time should be allocated to the group that are presenting on the day of voting. Do I show my bias as chair? HRRC has historically brought things to the Council rather than direction given.. A lot of our time is spent listening to presentations not talking about them. We also seldom make any decisions. We have met twice this year and have made probably two decisions through a vote. To make good decisions, longer decisions need to be had with ALL members of the commission, not just the working groups. I'd like to see more focus on education instead of regulatory mandates. • We spend too much time going over working group reports but still don't really get enough information (pro and con) to make good decisions that take into account all the facts, various positions of stakeholders in the city and options. • Very little public participation despite we make recommendations that have the force of law (if approved by council • Capital budget conversations are strange, because we have no authority to vote and we are reviewing what John puts together for park board. Why waste the energy if we have no true role in the discussion. • Until recently, there has been little financial and statistical information to support discussions and initiatives. • PB is moving from rubber stamp to being engaged in fact-finding and making independent recommendations. There has been notable staff resistance which has contributed to some strained meetings. CITY OF EDINA How satisfied are you with these aspects of your meetings and other activities? • Our agendas are packed. We've been asked to vote on recommendations which were not adequately presented. Materials delivered last minute leave no time for proper review.... urgency to approve items. For big financial commitments, I am not willing to just rubber stamp. CA We have a strong Chair ... would have liked to experience more interchange with the Commission members, rather than such a strong lead from the Chair. • 1 am not satisfied with getting meeting materials, minutes and an agenda without time to properly prepare for the meeting. • 1 think that this may be because of • differences among board members of their own appropriate role. Is it the function and expectation of board members to examine the details of park and rec issues or, leave • details to the staff and only discuss the • general plan? This should be clarified. I find that each meeting seems to begin with the feeling that certain members are expecting a battle and sure enough they make that a reality by implying that they are being picked on or misunderstood. The commission is filled with good-hearted and intelligent people but there is some invisible allergy or "shoulder -chips" that have really derailed us as a group. I have found it difficult in the Health Committee to get any motions heard that I make. There a sluggishness and lack of desire of many members to act on anything --not just issues that interest me. The Health Committee, with public health issues on the rise, meet monthly instead of 4 times a year, but there was surprising resistance from staff and other members., Could use 2 Council work sessions/year EEC needs to rewrite its web page and hopefully will have time in 2012 to do so. Tit OF EDIN - How satisfied are you with these aspects of your meetings and other activities? • Would prefer longer meetings. No time on Staff liaison sometimes discourages new the agenda unless input or a decision is ideas due to what is represented as City required. Handle all updates via e-mail. Council's policies or decisions. • Support of Mayor has been extraordinary! • Feel comfortable with the status quo. • Council has overreacted to rumors about what is going on with the commission. Consultant talks himself in circles; by the time he stops talking, you don't know what he said or what direction we are to go. • The last meeting was scheduled with very little notice so that it could be broadcast.. Many of us have very busy schedules and need more time to arrange our schedules. • Meetings need better facilitation. • Our Commission tends to have too much on the agenda which then constrains discussion and often results in an inability to have members fully understand what they are being asked to support. We probably need to prioritize and use our time to discuss fewer issues. • 1 wish our meeting materials were more timely. Information for decision making is missing, such as cost and budget numbers • It is difficult to keep the discussion focused and make sure every one (particularly our student members) are participating. • Unclear if we have voted on anything • outside of approving meeting minutes and beginning and ending meetings. • It would be helpful to receive an email with Council action pertaining to the board Our consultant is very hard working and well informed, but isn't always receptive to new ideas. His materials are not always timely or exactly what we need. CITY 4F EDINA On average, how many hours do you spend each month on board/commission work? ■ Under 2 ■ 24 ■ 5-9 ■ 10-14 15-19 i- 20+ • Members average about 7.5 hours of work a month, with all but HPB (5.1) and CH (2.6) higher than average. • Roughly one third each spend 2-4, 5-9 and 10+ hours a month. • Chairs average 15 hours, student members 5. • About one in ten spend more than 15 hours a week — this may reflect a leadership role. mil!' OF EDIN How well does that time commitment match with what you anticipated? Less than expected/desired More than expected/desired Less time/not a problem More time/not a problem About the same 0% 10% 20% 30% 40% 50% •Under half (and under 30% of chairs) said their time commitment was about what they expected. •A substantial number are spending more time than expected, but don't see it as a problem. •Only 10% are dissatisfied with their time commitment; students are most satisfied. •Heritage Preservation was least surprised; Community Health and Transportation most stressed. CITY OF EDINA How well does that time commitment match with what you anticipated? I have consistently participated in 1 waste a lot of time trying to get phone additional projects and committees. calls/emails returned and questions Don't like when meetings go after 9. answered I've asked repeatedly. need to log more hours. I took on a major role with the EACs Film Festival, resulting in hundreds of additional hours, so my experience isn't typical. • 1 only factored in the time to participate on the board. The expectation for committee and/or working group participation should be clearly stated at the interview. I would like to see more sub -committees - • only would our meetings no longer be 90 minutes but we'd accomplish better work. "I've spent much of my time reading and learning... It's been a bit daunting to get to a level where I feel competent to discuss particular engineering issues. • 1 want to respect staffs time, and it's unclear to me the access Commissioners have with city staff. It seems a waste of time to work on the same issues over and over without any resolution or the ability to get any of my motions seconded. I have to consider whether committee work with little follow through like this, is worth the time spent. I would have liked the board to be more engineering oriented and with support to and from staff on design alternatives and effectiveness of the designs and solutions. CITY OF EDINA How satisfied have you been with the level of effort required? ■ Just about right ■ Too much is expected of me Too little is expected of me • Members are quite satisfied with their time commitment. • Many would do more if it was for a clear purpose. • Students and Public Health were most likely to say too little was expected of them. • Comments showed frustration when direction is lacking. • People take notice when others participate minimally • Several suggested things are slower due to recession CITY OF EDINA How satisfied have you been with the level of effort required? I always feel like I should be doing more. Things are settling down in other areas of my life so I can step up more. No pressure from anyone to get them to become involved beyond attendance. I was a bit surprised by the amount of materials were required to support an ordinance recommendation. I am spending much more time than I anticipated, but this has been my choice. I could do more if there was a real purpose others would work towards too. So far I've felt like my hands are tied. We are all volunteers so we work as much as we choose to. I volunteered for the extra work I tend to volunteer for things, so I do not feel I'm being asked to do things I'm not interested in and would have no problem saying 'no' if I was not interested. • My time on the Planning Commission has coincided with the current recession. When the economy improves, it is quite possible (if not likely) that the time demands will increase measurably. • Sometimes it seems we don't have a focus or plan as a group. We are presented with information but not clear what it is we are supposed to do with it. • Recently the hours have been spent very effectively achieving project goals. When the hours are spent less effectively, it can be more frustrating. Generally it has been very productive use of time. • More needs to be provided to make informed decisions, especially relating to budget issues. Too much time is spent requesting data that should already exist. • I prefer high expectations, given it feels like I'm doing a good job of meeting them. CITY OF EDINA Has your board or commission developed an annual work plan? ■ Yes ■ No i Unsure • Less than half said an annual plan had been developed. — Most of HP, HR, EE say yes — Most of AC say no • One in three were unsure — almost all students didn't know — Most of CH and PK. • Most staff said a work plan was in place or wanted one done. • The Council feels that work should be based on a plan which has received Council review and approach. X14 E#11 How would you rate progress against your work plan or other less formal expectations? 4' ■ Excellent ■ Good Poor ■Very good ■ Fair - Unsure • Only two of five reported "excellent" or "very good" satisfaction against their work plan or other objectives. • Only Energy and Environment, Heritage Preservation and Planning gave excellent/very good scores of over 25%. • Two thirds of chairs gave high scores — either being more optimistic or knowledgeable. CITY OF EDINA How would you rate progress against your work plan or other less formal expectations? We have an overall idea of what we need to do ...Otherwise, we handle matters as they come before the Commission. I was expecting a more focused set of activities with clearer prioritization.... Our work plan is not a formal document. This year we started a long-range planning committee of the board. Early in my board membership I researched scheduling software to replace the manual process.... Staff decided the costs were too high so no further action was taken. We have made great progress in some areas over the past few months and have totally lacked progress in others. We have had stretch goals. I don't expect to achieve them all. If we were, we wouldn't be expecting enough of ourselves. I also see each annual plan being an improvement on the last one. • We have had a standing list of tasks around for years; I'd like a work session where board members can brainstorm and discuss ideas without consultant comments. Perhaps something from up ten years ago we didn't do back then but could perhaps be relevant today? • Sometimes we don't have a focus or plan as a group. We are presented with information but not clear what it is we are supposed to do with it. • Recently the hours have been spent very effectively achieving project goals. When the hours are spent less effectively, it can be more frustrating. • More needs to be provided to make informed decisions, especially relating to budget issues. Too much time is spent requesting data that should already exist. • We don't really have a work plan but we have formed committee's within the board to work on long term goals. CITY OF EDINA How would you rate progress against your work plan or other less formal expectations? I prefer high expectations ...Park Board had never seen enterprise budgets before 2011. We had been told fees were set at cost recovery but never provided data to back it up. We just accepted it. Now we see things are different than we believed ... Council has seemed supportive, staff less so. That is difficult. We all need to be working together. I do not think that the park board has a work plan, if it does, it has not been mentioned. Stating short and long term objectives would be extremely helpful. Several meetings were cancelled due to nothing to put on the agenda. There are many items that could and should be discussed. .. Spreading these items out over the entire year would make us more productive. It would be good to know ahead of time when annual items will be on the agenda, so that we can plan ahead, ask for and gather information — more coordinated with staff/city council. • The GreenSteps Cities program has been adopted as our work plan. It would be helpful to spend time creating a plan as a Commission. I often feel no connection to the other members. We're working in our separate spheres and I don't think we allow enough time to develop the awareness of what others are doing. • In this past year, our committee completed 1 of 2 of the GreenSteps Cities program, sponsored a NEMO workshop, and drafted an ordinance banning coal tar sealants. • Water quality is difficult to work in as a volunteer and to keep people engaged in the committee. In highly regulated areas, include costly remediation, non - engineering types struggle to fully comprehend what it takes to care for the water bodies in a fully developed city. Not clear what the level of cooperation between the City Manager) and the watershed districts. Mixed messages. CITY OF EDINA How would you rate progress against your work plan or other less formal expectations? There are real limitations as we discuss • trying to achieve the completion of the second step - actively monitoring and working to clean a local water body. There is tremendous "push back" towards addressing wood smoke as an ever- present, increasing source of black carbon soot pollution and a significant health hazard. Even vehicle exhaust ... has been talked about but never acted • upon in the EEC, air quality group or anywhere that I am aware of. GreenStep Cities has given us a structure and focus. This year has seen the most significant achievements of the commission since it was formed and has created a baseline for measurement. My time on the Planning Commission has coincided with the current recession. When the economy improves, it is quite possible (if not likely) that the time demands will increase measurably. The Planning Commission doesn't have a formal work plan, but has embarked on some time consuming ventures, including bylaws creation, small area planning and ordinance reviews (a little stalled, with no work sessions currently scheduled). We has assumed a larger role in the variance review process-- essentially increasing meeting commitments The final proposal would have required significant investment in art center facilities and was not acted on. • We fought to get the prior EAC director to show us her budget two years ago. It's tough to feel responsible for the budget with no real input into how it is created. • Members are frustrated with the HPB consultant as his large vocabulary and expertise are often difficult to understand or appreciate. We'd have more open and honest board discussions working less in company of the consultant CITY OF EDINA If you have a work plan, what changes in your work plan would improve your results? wonder what other members think. Having actual goals for broad topics. Need to formalize a few more things. Work session meetings between regular meetings. I have not been made aware of a work plan, though it seems as if it would be a good idea to have one. Adoption and communication of specific long and short term goals. Less items; more focus Link to response from City Council. This feedback should inform/guide the commission's next steps. If we're talking personal work plans, encountering obstacles and resistance has hampered results for me. We receive a list of topics we will review for the year but no idea of what we are supposed to do with the information. • With Green Step Cities, it is clear what EEC needs to be working and gives little opportunity for anyone with a private agenda to derail the group • Tackle one big item each year. • To the extent applicable, the Planning Commission could return to the tracking process originally adopted for monitoring the ordinance review process. • List 3 to 5 goals for the year and work towards those-- I think we have too many things on the docket from years past that shouldn't be such a high priority. • Following it. • Milestones, accountability for tasks • We need to prioritize better • 1 don't really have a good idea of city priorities. If possible, all city boards and commissions should be advancing the vision of Edina as developed by the City Council with public input. CITY OF EDINA What other changes in how you operate would improve your results? Our consultant has expertise, but is difficult to understand and not particularly willing to find creative solutions to issues. More interaction with city attorney. Emphasis on mission needed; too much time/energy spent on process Learning how to work better with each other without bullying people. Greater collaboration between chair and members. Clearer expectation on Action v. discussion items I think that more active discussion of topics we need to act on and actually acting on them at each meeting would greatly improve our productivity. More time to get to know each other Encourage more subcommittee work One member tends to go off on tangents . Focused agenda I would like to hear how other board members feel about meetings. • 1 think Commissions need tighter conflict of interest rules. I am concerned about conflicts of interest in the EEC and its working groups. I have no problem with vendors, environmental activists or staff of environmental regulatory bodies being sources of information, but the Energy working group has a lot of solar vendors. • The EEC itself could use more commissioners who think about the economic consequences of our decisions, tradeoffs that need to be made by the City and its citizens, etc. • It can be uncomfortable having John sitting among PB members. He should be along the side as other staff liaisons are. • Involvement of decision makers periodically, i.e. City Engineer. • Better leadership of meetings. • Our meetings need to be a minimum of 1.5 hours since we rarely seem to complete everything that we intend. What other changes in how you operate would improve your results? The Council and ETC are well aligned; • staff support is lacking. Will addressing performance issues change this? Useful to receive the packet by the Wednesday before the meeting. Friday or Saturday is not long enough to process it and gather further information. Getting both an electronic and hard copy would also help. I have been out-of-town the weekend and frustrated that I couldn't review the documents from my email. We need more clarity on the role and process the park board has in advising on policy. What needs to be discussed at our meetings, what should go directly to council, what are handled by staff? How should the park board communicate with other advisory boards, staff and council? Without triggering open meeting laws, it would be nice to have more subcommittee meetings to work on discrete goals more easily. All motions should be taken seriously and moved ahead quickly to the "next level'. Agenda items moved to the "next meeting" should be acted upon no later than at that. • Sharing design ideas with engineering. • New agenda and minutes format results in lots of wasted paper. No room for time allocated for each item on the agenda. Title page is fine for the council paper) but is a waste for our commission. • Clearer focus/less crabbiness at meetings. • Subcommittees doing the work, reporting back - so many members, the meeting seems to be all talk and no act. • Clearer understanding of role of consultant • We need to focus resources on priorities rather than 25 action items each meeting. • As arm of the Planning Commission for approvals of heritage properties, HPB should have more impact on city zoning and promote preservation even when designated resources aren't involved. CITY OF EDINA How would you describe the work direction that you receive from the City Council? ■ Clear direction/little concern ■Some direction/some concern Little direction/much concern • Only one in ten felt the Council is providing clear work direction, with almost all of those from Planning. — Community Health, Park and Art Center were most likely to see little direction. — All "little direction" answers came from regular members • Staff liaisons and the Council itself tended to agree. • Although some may prefer a low level of direction, these scores are concerning. CITY OF EDINA How would you describe the work direction that you receive from the City Council? I was unable to attend the meeting. We hear more in reports from staff. John Periodic meetings with the council are Keprios usually attends our meetings and important. More frequency relays necessary information. We need to clarify City Council vs. Planning Commission role in public hearings. I have been told that EEC charter is Green Step Cities. But there is no guidance that I have seen from City Council on what topics should be priority topics, how to make tradeoffs, etc. So the EEC does not seem to view its role as making tradeoffs that are good for all the citizens of Edina. If I don't attend council meetings, I have no idea what work direction we receive. I hear more opinions and expectations from council members during their interviews of prospective board members than in any other forum. I attend occasional council meetings and work sessions but they do not usually reveal concerns and priorities that the art center board can act on. • The City benefits from having an art center. Council members do attend functions at the art center but other expressions of interest and support would help advance our mission." • What direction? We've been given a green light to lose $100,000+ a year while being told fundraising issues were not our concern. Now, the reverse seems to be happening. • We have begun a formal written process to help with the communication between our Commission and the Council wish we had other opportunities to interact. • Attending City Council sessions on a regular basis would provide greater insights into their thought process and City direction - but time does not permit. CITY OF EDINA How would you describe the work direction that you receive from the City Council? The Chair of EEC has made specific efforts to get us in front of City Council. I have found them to be quite attentive and inquisitive at the scheduled work sessions. EEC presented its specific agenda to the Council, they listened and asked questions. Council should review and comment on our work plan, making sure that it corresponds to the issues that they see need to be addressed. Our joint workshops have been informative and productive. • It is unclear to me what Council wants from the Transportation Commission. We are is a group of engaged, articulate, educated commissioners with an excellent chair, but I wonder if Council and staff make use of the resource available to them in the Commission. • Unaware of any direction received from the city council outside of the desire to tape a meeting - which seemed to carry a higher priority than the meeting itself. There is little connection with the City Sometimes the Council assumes we Council, but I'm rather new to the Health have more information at our fingertips Committee - maybe I'm missing something. than we actually do. Commission seems to have adequate latitude. The EHRRC needs to identify emerging trends and the steps which the community, with commission support, can take to manage in a way that contributes to having each member of the community being accepted, respected and having access to full participation. • The joint meeting we had with them this year was very useful. Regular communications through these meetings and possible occasional meetings involving the chairs would be helpful. CITY OF EDINA How would you describe the work direction that you receive from the City Council? I am a proponent of having the Planning Commission serve as the proper location for public hearings, with the City Council then making decisions based on the evidence collected. Our current process of public hearings at both the Planning Commission and City Council levels is inefficient. The Planning Commission makes recommendations to the Council based on evidence collected. Then proponents and opponents have an essential "do over" when it goes to the City Council. This leads to inconsistent evidence collection, with the possibility that Planning Commission recommendations and City Council decisions are not internally consistent. This has been the subject of conversation between the Planning Commission and City Council, with the understanding that the Council would prefer to maintain the status quo. This is fairly clearly understood, though I still question the prudence of that approach. As a practical matter, I don't know that the content of decision-making is necessarily hampered-- but it can make for unnecessarily long meetings. On the flip side, on matters of keen importance to residents, I think there is a belief/desire among residents that they should have an opportunity to speak directly to the Council. My preference for a public hearing at only the Planning Commission level would not allow that to occur. My interest in more efficiency in the process may not take into account the necessities of elected office versus appointed positions. There is a reason why the City Council members enjoy such a positive opinion amongst its residents, and quite possibly it has something to do with the very things I would advocate to change -- which is probably one of many reasons I might not be suited for elected office! CITY OF EDINA What should the City Council do differently, if anything, to help you be more effective? It would be helpful if EEC could have 2 work sessions/year with Council. This would enable EEC to put forth more projects, policies, code amendments. Board was surprised at Council's decision to hire a consultant without getting input from the Board first. This would be a great topic for a board meeting. If they ask for advice, don't get upset if the commission comes up with advice different than what they wanted. Include us. Keep us in mind for presentations to the Council that we have a board interest in (e.g., Grandview planning, Neighborhood association presentation from St Louis Park, etc.). I think we are on the right track with an annual work session PB/CC being the plan Should we try to send them more information periodically - work sessions are far apart and not enough time to cover all issues A big issue in heritage preservation is massing - the desire of residents for bigger and better houses - often without a lot of regard to neighboring properties or their neighborhood. We would like the City Council to revisit and come up with a policy regarding massing, and would like to be consulted at some point during the development of the new policy. • With Green Step Cities, it is clear what EEC needs to be working and gives little opportunity for anyone with a private agenda to derail the group • Tackle one big item each year. • To the extent applicable, the Planning Commission could return to the tracking process originally adopted for monitoring the ordinance review process. • List 3 to 5 goals for the year and work towards those-- I think we have too many things on the docket from years past that shouldn't be such a high priority. 0 Following it. CITY OF EDINA What should the City Council do differently, if anything, to help you be more effective? Give better direction as to where we can delve in or stay out of things. Example Southdale. If the Council wants HRRC to look at something or consider something it would be helpful if the Chair was contacted. Instead, some decisions are found in blast emails, from staff liaison or city council meetings. A council member should attend our meeting once in awhile We should receive great advance notice when it is our "turn" to meet with the Council. Perhaps the Council could give us clear topics that they would like us to study/research or discuss. Set clearer charter and scope, give decision rules and parameters to the Commissions so we fit into Council plans. Empower the board to make decisions and then support them. Without support for difficult decisions - it undermines the effectiveness of the board/commission. We need to prioritize better • Give better heads -up on topics being considered that have relevance to commission. Make sure Park & Rec is giving us clear goals. • If you expect us to do more fundraising, please give us a larger role in shaping EAC policy. Did the commission's recommendations influence next decisions? why or why not, and what would make feedback more compelling? • The Council Connection has been helpful in highlighting the Council's work. • Direct us inform them more on health issues and to_ make recommendations they will take a serious look at. Milestones, accountability for tasks I don't really have a good idea of city priorities. If possible, all city boards and commissions should be advancing the vision of Edina as developed by the City Council with public input. TTY OF EDINA How would you rate the effectiveness of your City staff liaison? ■ Very effective ■ Somewhat effective ■ Somewhat ineffective - Very ineffective • About three of five feel their staff liaison is very effective. — Scores were similar from chairs, regular members and students. — Planning, heritage preservation and energy/environment were mostly likely to say so. • Only about one in seven believe they are somewhat or very ineffective. • The comments were for the most part very positive about city staff liaisons. CITY OF ERIN -lave or would you recommend serving on a board or commission to others? ■ Already have ■ Haven't but would ■ Only if someone expressed interest F would probably not recommend • Not only are members willing to recommend, more than 3 in 5 have already done so. — Human Rights and Heritage Preservation are highest in having already recommended. — Nearly 90% of chairs have done so. — Community Health members and students are least inclined to recommend. • Almost all would do so under the right circumstances. • This shows a high level of satisfaction, as this is an endorsement of City service. �Ali JIVAU A 4 • have or would you recommend serving on a board or commission to others? I think this is a great experience I have strongly encouraged people to get involved. We need more average Edina taxpayers and residents as members. I've been working to try and recruit others to serve on the EAC in particular. It is a privilege to serve. Edina has an amazing crop of citizens willing to pitch in. believe in the work that EEC is doing.. Developing a job description for each commission would be helpful. Knowing time and learning expectations, the work plan, list of members and copies a couple months minutes would be helpful to get a sense of what the commission is hoping to achieve. A conversation with the Chair or a member prior to the interview would also be beneficial." I developed a program for the League of Women Voters of Edina to encourage residents to apply, especially women as this demographic is under represented. • For me to recommend I would want to be sure they are prepared to act and work hard to overcome resistance. I would be embarrassed if they expected a larger role, had a lot to offer, yet their hands were tied. • 1 encouraged a student (Gabe) from EHS to submit his application for student member status - and he was appointed for 2011-12. • My reasons are personal in my belief in contributing back to the community. Not everyone shares that perspective. • We benefit from different perspectives - i.e. fiscal conservative, environmentalist, pro - clean energy, climate skeptic. It can be very difficult to get consensus on projects when there are philosophical differences, i.e. should government play any role in advancing solar energy projects. It gets uncomfortable when it is almost impossible to find common ground. I would like to have without heading us toward the political gridlock that is so prevalent elsewhere. CITY OF EDINA Other comments or suggestions? Edina is a great City. I feel very honored to have been able to serve our City as a planning commissioner. Our chair does a great job and I'm really impressed with the level of expertise, knowledge and commitment of the other • commission members. Let the students vote and encourage their engagement - get more youth involved. I'm thrilled the city is taking this level of interest in all the boards and commissions. Thanks for doing this survey. I look forward to the results. Board or Commission training would be very helpful. Selecting commissioners based on team experience --private industry experience on successful teams, not as a leader but as a contributing member, would be very very helpful. Volunteering is the best way to make a difference in a community and give back as a way of thanks. This commission's purpose is of critical importance to Edina as an outstanding community in which to live and have Edina continue to be a model community for other cities in Minnesota and the nation. How about more commissions? First, a Education Commission to work with all local schools and educators with the goal of making Edina "Minnesota's smartest city." Second, Business Development Board might to talk about how to make Edina more attractive to current/new businesses. Chambers of Commerce may be more interesting in promoting current business than helping new competitors to start here. It could work with Southdale and other local shopping centers on a continuing basis. Third, I'd encourage the city to expand its focus on the arts beyond the Edina Arts Center into other art forms - music, theatre, etc. Could Edina to become known as a suburban arts Mecca to complement what is already available in Minneapolis. f Conclusions and recommendations More information is needed about what is involved, more of it available on the city website before application process opens. New, more visible and consistent web content could include: — A new major heading separate from the City Council. — Specific information for chairs, members, student members and visitors. — Contact information for staff liaison and chairs. — Information for application and interview process — application form, job description, format for Council interviews, next steps for those not appointed. — Meeting information — complete list of agendas and approved minutes since 2005 -present; meeting materials and reports since 2010 -present; link to the most recent televised meetings; annual calendar. — Work plans and progress reports; papers from sub -committees and working groups; and other documents (e.g. walking tours from the HPB). A more active recruiting plan should be created, including recruiting for working groups and committees. CITY OF EDINA Conclusions and recommendations Provide orientation session for new and continuing chairs, regular members and student members. — This might be an open meeting, available to interested high school students and members of the general. — Members from the City Council, the City Manager office, staff liaisons and chairs, as well as an outside keynote speaker. Content could include: — Information on city goals, priorities and current initiatives. — A review of city performance metrics vs. actual performance. — Basic review of bylaws, open meeting requirements and their significance. — A "how to do it" session on developing an annual work — Breakout sessions on topics specific to each board and commission. — Breakouts for new regular members, all chairs and all student members. CITY OF EDINA Conclusions and recommendations Member satisfaction is driven by members being fully prepared, discussion focused, decisions timely and acted upon and how much boards and commissions actually support City priorities. — Members are frustrated when they feel they are working at cross-purposes or aren't supported by the City Council — Strong chairs need to be allowed to show vision, encourage respectful discussion and encourage decision-making to produce better results. — Chairs and liaisons need to be on the same page and being working together for a board of commission to be effective. — Most don't feel they are getting clear direction from the Council A better understanding of why meetings aren't totally effective is needed to make plans to improve the meeting process. — Chairs and liaisons might meet to figure out how to overcome general issues, supplementing these plans with work on only those issues specific to their board or commission. — This is not about people intentionally subverting the process, but the process needing to be redesigned to become more effective. Conclusions and recommendations The City Council believes that all boards and commissions should have Council approved annual work plans. — Those working off plans feel a greater sense of accomplishment. — Less than half of all members said there isn't one in place. — The chair and staff liaison need to make planning happen — For consistency's sake, the Council needs to endorse a standard approach. As effective planning is neither intuitive or easy, it is recommended that 2012 be a education year. — Once that is done, a group can form to recommend a new format. — Key components might include an honest review of past performance, identifying key priorities for the coming year, describing desired outcomes and setting up a process to measure progress and remove barriers. In 2013, a schedule is needed for approving plans early in the year and reviewing progress during the year, in some cases providing additional direction and support. CITY OF EDINA Conclusions and recommendations The previous recommendations involve all chairs, members and liaisons to work on new common processes: — better ways of publicizing openings and the activities of each group — web information make it easier for applicants to understand what is required — a consistent, effective orientation to new members and chairs — a common approach for preparing high quality work plans Each board and commission should also evaluate their individual results relative to overall averages and identify potential areas for additional discussion and follow up. — Each board and commission will receive an individual report before the time they start to work on identify key issues to develop. Similar reports are going to the City Council and staff liaisons to identify ways that they can address their specific issues as well as what they need to do to make the boards and commissions more effective. 2012 Board and Commission Initiatives • Uniform bylaws — completed • Member survey - completed • Board and commission member training — completed • Attendance policy change for cancelled meetings - completed • Board and commission work plan cycle — in process • Uniform board and commission calendar — in process • Board and commission guidance for communicating with the City Council — in process • New member recruitment tools — late 2012 **Slide prepared by City Staff Minutes for the Recycling & Solid Waste Working Group (RSW WG) of Edina's Energy and Environment Commission Thursday, May. 3, 2012 Time 7:15 P.M. Location: City Hall, Community Room, 2"d floor The meeting was called to order at 7:20 by Chair Latham. Present in addition to Chair Latham were Tim Rudnicki, Michelle Horan, Melissa Seeley and Sarah Zarrin. Staff present included Solvei Wilmot and Michael Nibbe. One member of the public was present, Ms Mandy Mensen of Allied Waste Services. The focus of the meeting was to review the Foth consultant report summary by Dan Krivit of the City of Edina staff team's review of the 2012 residential recycling proposals. The staff team consisted of Solvei Wilmot, Michael Nibbe and Sherry Engelman. Chair Latham complimented the staff team for their ability to turn around a review of the four proposals in such a constrained time line. Solvei Wilmot expressed appreciation for the work the RSW WG did in providing input during the preparation of the RFP. Chair Latham inquired if any of the proposers had been formally made aware of the May 3 RSW WG meeting. Solvei Wilmot indicated that only Allied and Tennis had inquired about the date of the meeting and were thus informed. The RSW WG members were concerned that at 7 years, the length of the contract exceeded the typical 5 year technology lifespan, but acknowledged that the 7 year contract yields the best price at a possible cost of not obtaining technological advances at the earliest opportunity. It was noted that the grand total of points of the top two proposals were extremely close — 86 for proposer D and 84 for proposer C. As a consequence, multiple RSW WG members had concerns as to what metric was used to calculate the number of points awarded for the 3 point subtotals of the Environment (40 points), Education (15 points) and Qualifications (5 points). The Economic subtotal (40 points) was quantifiable based on price and revenue credits returned to the city. The other three evaluation criteria are more subjective. Solvei Wilmot responded that similar to the 2008 RFP evaluation process, the categories defined under each criteria were taken as a whole and a total number of points subjectively awarded. As in 2008, there was no defined metric to award a subset number of points to each category. There were 9 such categories defined in the 2012 RFP for the Environment criteria, with 3 categories defined in the 2012 RFP for the Education criteria and 7 categories defined in the 2012 RFP for the Qualifications criteria. These categories were similar to those in the 2008 RFP. Had there been a metric for each category it would have been transparent as to how the points were arrived at for the more subjective criteria. Tim Rudnicki articulated that we need better data from the RFP responders to make a fully informed evaluation and assignment of points especially for the environmental criteria. Members expressed dissatisfaction that the consultant had not supplied a metric. Chair Latham acknowledged that the consultant had not been specifically asked to do so. It was recommended that a metric be part of the next RFP and that Hennepin County Environmental Services be approached about providing input to such a metric. Chair Latham acknowledged that because the 2012 RFP process had only 6 months compared to the 18 month 2008 RFP process, that a suitable metric had not been developed. Because the top two 2012 RFP proposers' totals were so close and because a metric was lacking, it was recommended that further information be gathered as follows: 1. Tim Rudnicki recommended that the top two proposers be required to document how much energy is used to handle one ton of material at each step of the process. This would give a metric for an overall indication of the vendor with the most efficient operation. This would address the GHG emission reduction issue. All RSW WG members agreed that this recommendation would be wise. To accomplish this, Tim Rudnicki indicated that the following information would be needed from each of the top two proposers: a.) What energy sources (e.g., gasoline, electricity, natural gas, diesel, biodiesel, other fuels, etc.) does the proposer use at each stage of the collection, transfer and processing of their recycling enterprise? b.) How much energy is used to handle one ton of material in each step of the process? The top two proposers would be expected to include, but not limited to, fuel used to collect and/or transfer one ton of material; electricity in the processing stage to handle one ton of material (this is the energy needed to run 64 conveyor belts, fans, blowers, climate control, etc); and energy (e.g., diesel, natural gas) to operate transfer equipment like loaders, etc. 2. Sarah Zarrin recommended that the top two proposers be required to document the fuel efficiency of their fleet. All RSW WG members agreed that this would be wise. 3. Chair Latham recommended that the City Council take advantage of their option to tour the facilities of the top two proposers. The only individuals that had toured all 4 proposers' facilities were Solvei Wilmot and Chair Latham. Of the staff review team, Sherry Engelman toured only the Allied facility and Michael Nibble toured only the Allied and Buckingham facilities. In the future, all on the staff review team should be required to tour all proposer's facilities. All RSW WG members agreed that this recommendation would be wise. There will be no regularly scheduled June 7 RSW WG meeting. Instead, Solvei Wilmot will schedule a June tour for some time after June 14 for the Sioux composting site in Shakopee. The meeting was adjourned at 8:30 pm. Respectfully submitted, Dianne Plunkett Latham Chair Recycling & Solid Waste Working Group 65 March 6, 2012 The Honorable John A. Boehmer, Speaker of the House The Honorable Nancy Pelosi, House Democratic Leader The Honorable Harry Reid, Senate Majority Leader The Honorable Mitch McConnell, Senate Republican Leader The Honorable Amy Klobuchar, United States Senate The Honorable Al Franken, United States Senate The Honorable Tim Walz, House of Representatives The Honorable John Kline, House of Representatives The Honorable Erik Paulsen, House of Representatives The Honorable Betty McCollum, House of Representatives The Honorable Keith Ellison, House of Representatives The Honorable Michele Bachmann, House of Representatives The Honorable Collin Peterson, House of Representatives The Honorable Chip Cravaack, House of Representatives Dear Honorable Congressional Leadership and Minnesota Delegation, As the Mayors of cities and towns in Minnesota, we represent a large number of Americans struggling in this economy. A core foundation of a strong economy is good health. To be productive at work and at school, adults and children alike need to be healthy and that includes being able to breath clean air. It is in this spirit that we ask Congress to reach for the low - hanging, common sense savings; we ask you to support the Clean Air Act, and the health and financial benefits it brings. The American Lung Association stated that in 201o, reductions in fine particle and ozone pollution under the Clean Air Act prevented an estimated 16o,000 premature deaths, over 1oo,000 heart attacks and over a million asthma attacks. Even in Minnesota, not known for dirty air, our schools are in the bottom 14 percent of air quality, according to the USA Today Smokestack Effect report. The Minnesota Department of Health's release shows one in 16 children, approximately 76,000 students, and one in 15 adults, approximately 26o,000 citizens, report that they currently have asthma. According to the Minnesota Department of Health, in 2004 asthma cost Minnesota $240 million in hospitalizations, emergency department visits, office visits and medications, as well as $181 million in lost school and work days. That comes to a total of $421 million in 2004 alone. The Clean Air Act would dramatically cut these costs and improve the lives of thousands of Minnesotans. Asthma is only the beginning. The EPA found the Cross State Air Pollution Rule will improve air quality in Minnesota, providing the state with important public health benefits, including up to 200 fewer premature deaths and $1.6 billion in health benefits each year. The same report found the recently approved Mercury and Air Toxics Standards could yield between $58o million and $1.4 billion in health benefits for Minnesota in 2016. 66 We cannot wait any longer. It is time for Congress to put their differences aside to support and protect the Clean Air Act, too many lives hang in the balance. Our nation has a cherished history of rising to challenges and conquering them with determined resolve. On behalf of our citizens, we urge you to support a strong Clean Air Act. Sincerely, R.T. Rybak Mayor, City of Minneapolis XXX Mayor, City of XXX XXX Mayor, City of XXX 67 Minutes of Energy Working Group of the Energy and Environment Commission, City of Edina, MN March 20, 2012 Attendees: Richard Oriani, Richard Griffith, Peter Larson, Greg Nelson, John Howard, Brad Hanson, Bill Sierks, John Heer, Bob Gubrud, Location: City Hall — Community Conference Room Topic 1: Wind Energy - Discussion of possible locations for wind, including a school campus; the ice arena area, and the 169/494 intersection. There was also a discussion on turbine design and agreement that the group should explore current developments in small wind technology. The need to develop financing proposals was also mentioned, but not specific funding sources were identified. The cost of doing a feasibility study was discussed, and several local companies were identified as having the necessary expertise to study potential Edina locations for feasible wind projects. One member of the WG agreed to come back with a proposal for developing a feasibility study. (Carry -forward from earlier meeting --- The group identified these wind topics: • Evaluating new wind technology that may be appropriate for Edina's topography: o Windsource: Has additional cost but can be offset by conservation projects. Guaranteed energy savings program could be one path. o Turbines for teaching wind energy at schools. Work with school green teams and Go Green committee. o Vertical shaft (omni -directional) technology wind turbine. o Urban wind demonstration project at City Hall parking lot. Possible alternate locations are a public park or a school location. Topic 2: The group discussed the next likely PACE project which involves a multi -family apartment complex looking to install both energy efficiency and solar panels. The project would involve local financing, local manufacturers and suppliers. The EWG unanimously passed a resolution recommending that the City expand the EEEP PACE program to include at least one multifamily project. Topic 3: At least one city council member is interested in looking at the efficiency of the city fleet. The EWG may discuss or recommend an approach to consider in this area. Carry -forward of topics discussed at earlier meetings needing additional follow-up: • Leasing model for renewable energy projects. Next step: o Opportunity for city RE projects to be financed as part of deep energy retrofit project. • PACE: education and promotion needed. Hanson and Sierks interested in developing plan to market and expand this program. Need to develop plan for further discussion. • Deep energy retrofits: Strong interest and strong potential for energy savings. City is interested in working with EWG. Glahn volunteered to develop a draft work plan outlining next steps. • Opportunity to weigh in on City design of new buildings, i.e. soccer dome 68 o Joint PC -EEC project to change building code to add energy efficiency into newly built buildings. o Green building code? But defined narrowly for Edina. ■ Action for Nelson -- Follow up with Park Board / ESC Motion to adjourn by Griffith. Seconded by Larson. Unanimously approved. Meeting adjourned. 69 E & OWG Meeting May 2nd, 2012 City Hall Present: Bob Gubrud, John Howard, Paul Thompson, Tara Gupta, Bevlin Jennings, Todd Willmert o Community Events 0 4/19 Edina Dialogue Debrief ■ great responses from response -cards, over 200 people came to event, over 50% want to eat less meat (as reported in response - cards) ■ Things to work on: follow-up with people, publicity, keeping people there for the dialogue, getting people to resource o MN is up to 12.7% wind power o Co -sponsoring Events o Have a movie series at Edina Library in collaboration with Chuck Prentice, could post events on Chuck's calendar, target audience of Great Decision program on Mondays in the summer o PACE is doing another project on Gallagher Drive, multi -family apartment building o Edina IPL o Mother's Day Event: SV Temple program with yoga class o Vahmsi to visit Good Samaritan o Edina IPL group meeting 05/30, want to get more people at interfaith meetings o Youth o Paul Thompson May Term Project to start late May, Highlands, Creek Valley, Countryside (?) education o Frisbee Festival with Cool Planet - going to elementary schools too o Bike Rodeo at Cornelia- 76 people came, perhaps target more adults next year o EHS: hydration stations very popular o Misc o Solar Workshops: CERTS just had annual gathering o Publicity: lawn maintenance, gardening, natural lawn care basics 0 4th of July parade- interferes with van driver, can someone (Bob perhaps?) drive the van because it's on a weekday, Project Earth & Go Green maybe get involved in Edina Bike Task Force o Next year do Edina Lights Out in a bigger way Next meeting: June 5th 70 2012 Category A City: EDINA Which assessment? Preliminary 1-1 May 10`h final for LMC I X] Assessor and date: Philipp, 511112; edited 512 Actions by number summarized as: COMPLETE [including any 'would be nice to see ...' notes]; UNDERWAY or UNCLEAR [and info listed that's needed] � YES YES Total BPs done out of 1656 Are all required BPs implemented. BP distribution requirement met;'. Recommended for recognition at: 51 Step 2 (any 8 BPs) 51 Step 3 (16 including required BPs) Best practices (required) BP implemented? Action summary by # and star level achieved Action rules (req. in bold) YES LJ BUILDINGS: 2 BPs required; are 2 BPs done? 1. Public 1: COMPLETE, 1 STAR 1 & 2; & one action from 3-7 YES 2: COMPLETE, 1 STAR – the more expensive retrofit work can be entered and claimed under 1.3 7: COMPLETE, 1 STAR 2. Private YES 1: COMPLETE, 1 STAR any two actions 5: COMPLETE, 1 STAR 3. New 1 or 2; one from 3-5 4. Lighting/Signals 2 actions with one from 5-8 S. Reuse any one action YES LAND USE: 2 BPs required; are 2 BPs done? 6. Comp Plan YES 1: COMPLETE, 1 STAR 1&2 2: COMPLETE, 1 STAR – inspiring language! 7. Density any one action 8. Mixed Uses YES 1: COMPLETE, 2 STARS any two actions 3: COMPLETE, 1 STAR 9. Highway Development any one action 10. Conservation Development any one action YES TRANSPORTATION: 2 BPs required; are 2 BPs done? 11. Complete Green Streets 1: COMPLETE, 1 STAR –very thorough work being done on this 1; & two additional actions YES 4: COMPLETE, 1 STAR 6: COMPLETE, 2 STAR - roundabout 12. Mobility Options 1: COMPLETE, 1 STAR any two actions YES 2: COMPLETE, 1 STAR 13. Fleets any two actions 71 72 14. TOD / TDM any two actions YES ENVIRON MGT: 4 BPs required; are 4 done? 15. Purchasing 1: COMPLETE, 2 STAR 1; and one additional action YES 4: COMPLETE, 1 STAR 16. Trees 1: COMPLETE, 1 STAR any two actions YES 4: COMPLETE, 1 STAR 17. Stormwater 1: COMPLETE, 2 STAR any one action YES 5: COMPLETE, 1 STAR 6: coal tar ban was already listed under 17.5 18. Parks & Trails 5: COMPLETE, 3 STAR any three actions YES 6: COMPLETE, 2 STAR 8: COMPLETE, 1 STAR 19. Surface Water if state public water: 4; and one additional action if no state water: any one action 20. Water/ Wastewater 1 & 2; and one additional 21. Septics any one action 22. Solid Waste 2: COMPLETE, 2 STAR 1 or 2; & one from 4-8 YES 5: COMPLETE, 1 STAR 6: COMPLETE, 2 STAR 23. Local Air Quality 1: COMPLETE, 1 STAR any two actions YES 3: COMPLETE, 1 STAR YES ECON & COMM DVLP: 3 BPs required; are 3 done? 24. Benchmarks & Involvement 1: COMPLETE, 3 STAR 1&2 YES 2: COMPLETE, 1 STAR 4: COMPLETE, 1 STAR 5: COMPLETE, 1 STAR 25. Green Businesses 2: COMPLETE, 1 STAR any two actions YES 4: COMPLETE, 1 STAR 26. Renewable Energy 1: UNDERWAY any two actions YES 3: COMPLETE, 3 STAR 5: COMPLETE, 1 STAR 27. Local Food YES 3: COMPLETE, 1 STAR any one action 28. Business Synergies 2,3or4 72 Minnesota GreenStep Cities Page 1 of 12 I Snreh home I 1 h 28 best practices I How to become a GreenStep City I Model Ordinances City log -In ContacVPeedback Stay Connected of City of Edina Background Information Ccunty Hennepin Population 47.941 GreenStep City category A Fuli-4me equrcal-nt city staff iappros ) 275 Panicipanting township, s, I school tlistnUis) GreenStep City resolution Click here to view the file. GreenStep City registration date 0310112011 GreenStep City status and date STEP 1 (05/1312011) Best Practice Actions Underway and Completed Completed actions are denoted by stars Mouse over a star for its defreit on Yxtei.l Buildings and Lighting GreenStep Coordinator Karen Kurt Cm- staff KKuntlijCl Edina LIN US (952)825-0415 City weh page relating to s.rs:emabdrty/GreenStep almvties hap /h- c, edina mn us/ Efficient Existing Public Buildings Action 1: Enter baseline infoimatcn into the Minnesota B3 Benchmarking database any 'o-dinely enter rr;;�thly ( BP no. 1 ) energy cse data Pcin alt ciiy-owned buildings [ Hide city details) Date coinpleted,enWed 04'2712012 Implemeniatioi details Benchmark cata for 2007 residental. mun,cipal E commercial for all sectors as well as for 2003 for mumcipat for for all sectors except water using the ICLEI CACP software 133 data has been entered for all rnjrlcipal buildings iron 2008 through June 22011 An Intern is in the process of updating the data On 4-19-11 :he Edina City Council approved benchmarking using ULI's Regional Indicator Project and a report was produced for the 9-20-11 City Council Work Session for 2008 - 20.0. Outcome measuresinet-cs Dcscr:btive I.r.l,<_ For more :nfom-iat,on contact Jesse Struve (City staff) JStruve@CI.Edina MN US 1 952) 903-5713 Action 2: h4a­ n_, low cost facility operations & maintenance chance=_ to c,;) -owned ouild,r�cs to eouce energy costs ( Hide city details) Date completed'ertereo 04'272012 Implementation details B3 data has been entered for ',f09-6111 City Courcil approved a contract v:lth McKlnstry on 10.4-11 to complete this step via the Guaranteed Energy Savings Program During the development of the energy efficiency'renewable energy project McKinsiry was able to leverage much of the Cltys 83 data Under the contract the 12 largest municipal facilities were audited This energy audit identified the following efficiency improvements whim were approved by City Council and fully implemented as of April 5th 2012. building envelope rnprovements water conservation improvements interior lighting retrofits Those projects will result In a reduction of over 540 000 kV,41 and 19.600 tnerms of gas on an annual basis reducing the Cdys carbon footprint by 540 metric tons of CO2 annually 73 http://greenstep.pca.state.mn.us/cityInfo.cfm?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 2 of 12 X. Land Use Comprehensive Plan and Action 1: Acoptnave an adopted comprehensive plan OR Category B and C ores may simply adopt a land use Implementation plan tnat ,,.as adopted by a rcg onai ertity er the co-r;ty ( Hide city details) (BP no. 6) 74 http://greenstep.pca.state.mn.us/citylnfo.cfm?ctu_code=2394621 5/4/2012 Jut;�me meas.res m=_tics Desc,rptve ries For more informator co^.taci Karen Kurt (City staffi KKurt@CI.Edina MN US i 952) 826-6415 Action 7: Instal, in at easl one cit, -n;; ne•d bun dir0 at least le of the energy efficiency measures Hide city details; Date comoleted'entered 03/26r2012 mplememation details Complete. A closed loop geothermal system was installed at the PuD11C ANarks building with a minimum coefficient of performance of 3 3 The facilr,y vias opened in Auaust 2010 OgtCgme measurEs met !cs Desc,iotve in, Fc, mo,e inform -=.tor contact Karen Kurt (City staff) I KKurt@Cl.Edina MN US t952) 822-0415 Efficient Existing Private Action 1: Create or participate in a marketing an -o outreach program to promote res dentia! enercy i.se reduc: or Buildings and energy ef`icrenry ( Hide city details] { BP no. 2 } Date completed'entered 04;15;201 i In-.plempmanon aclails� Edrra partnered with Xcel and Centerpo nt to bring the Horne Energy Squad (HES) to residents The program was Dromoted through the EEC's Education & Outreach Working Group Door hangers were distributed, literature was distributed in the 7-3-10 parade twolhs were set up at school football games and a program was given for the Rotary Club Altnouoh the initial outreach action is complete. the pubbr-. awareness campaign regarding the HES ,will be continuing Oulcone n10a5urers rlel'Ics DescnpLVe Irnks For more information contact Bob Gubrud )Community volunteer) i REGubrudl @Aim com j (552; 920-1442 Action 5: Conserve drinkinglgroundwater resources Dy adopting a watering ordnance conservation rale suJClure dynamic user feedback model landscaping ordinance. cr WaierScrse pgrc lasng program ( Hide city details} Date completeo'enterec G-415(201', 1=ncternentation details Complete Edna has a water bit ring with a Conservatron rate structure That structure has 3 residential ters 11 first 35 units 2) 36 - 65 units 3) over 65 units This action is complete Or,tcorne measures'rnetr,cs: Desc-101 ve ligks Fo• more information cnntad Jesse Struve tCtly staff) JStruve@CI Edina MN.US l S52) t+03-5713 X. Land Use Comprehensive Plan and Action 1: Acoptnave an adopted comprehensive plan OR Category B and C ores may simply adopt a land use Implementation plan tnat ,,.as adopted by a rcg onai ertity er the co-r;ty ( Hide city details) (BP no. 6) 74 http://greenstep.pca.state.mn.us/citylnfo.cfm?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 3 of 12 Dale ccmril=ted entered 04 2G11 In 2008 Edina updated Its Comprehensive Par-', Tnis step is cnmc ate Outz', -ie measures nel,ics Delinks http.J/wvwv ci.edina mn us/departments/CompPlan him Fcr 'nxe In'On71a lin-) contact Carry Teague (City staff, CTeague@ciEdina MN.US 952i Action 2: De,nonstrate mat regulatory ordinances comply with. trio- cc- ehensve olar -irJudirg cut not'rn:tec hav no the zanlrg a'dlnanze ex;hGity , _ _erre the gCmp,rr.n5':'e ..c:. ab tree f_'.lrcatslal documert f0` ceclson mating ; Hide city details) Date co,nneteo-enterec 1,7'10'2011 Impierlentabon details Complete Edina's regulatory ordirances comply vvitii the comorehensve plan ir.c!ucing but not limited to having the zoning ordinance explicitly reference the comprehensive plan, as the foundational document for decision makma See City Code 850 01 ' Tne Council fincs that Edina has eme,oed from an era exemplified by unparalleled growth and development and has entered a period of stability. reuse and redeve!opmemthat some of the standards and regulations which guided initial development of the City are not appropriate for guidmg 'uture development and redevelopment. and that standards and regulations fo' guiding future development and redevelopment should be based upon the states goals. objectves and policies of the Comprehensive Plan of this City as 'rom time to time amended. which constitutes the City's statement of philosophy concemino the use of land within its jurisdiction Through the eractmenl of this Section, the Council intends to implement this slatemem of philosophy so as to provide for the orderly and planned development and edevelopment of lands and waters in Edina to maintain an attractive living and working env ronment in Edina to preserve and enhance the high quality residential character of Edina and to promote the public health. safety and genera' welfare Specifically th s Section is intended to implement the following objectives some of v.hich are contained In the Comprehensive Plan. _ ' Outcome measures mat cs Desc-int vE l.nv,s: For more info: nation contact Karen Kurt City staff] KKurt@CI.Edina .MN US ! !952] 826-0415 Mixed Uses Action 1: Organize Dr participate in a community planning/design process for the ct.v of a r xed use area { BP no. 8) ) Hide city details] Date comoletecrentered 05!02'2012 nlplementanon details Complete and Ongo ng - A tvvo-year GrandView District protect led by a 52 -member steering committee to envision the fut-ire of the district culminated in the unanimous approval by the Edina City Council o' the GrandView District Development rramewori. on April 17 2012 This long-term protect for the 37 acre district cats for a plaza and community cuilding a bike and pedestrian bridge over Hvfy 100 moving the frontage roac along southbound Hay 100 to allay cars to Circumvent the area adding more parking. and a potential use for a rail line for mass transit Consultants were employed to help guide the design process by holding public meetings at'.vhich any resident could participate and comment All stakeholders were included such as business schools and residents Ouli:ome measures'melr is �DesCricuvE Irnks For more information contact Carry Teague (City staff', CTeague@ci.Edina. MN.US j (552) 626-0460 Action 3: IAocify a planned unit development - PUD - ordinance to emohasize mired cse develco,reri or 10 hm;t resicent',al PUDs to areas adjacent to commercial deve'opmart f Hide city details) Date completediertered 05%6-2+2012 I cc:a'15 Edina has a PUD ordinance In City Code S50 05 to allow f:exibility from standard zoning in exchange for 75 http://greenstep.pca.state.mn.us/cityInfo.cfin?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities n f1U Transportation Page 4 of 12 strengthened City control over developmert Edina also h2s IA ed Developmert Dffv,ttS defined .r Cty Code 85D 14 OcICO-C netriC5 DeSC'I;Jt'.,'e links Fa mole ndonnation contact Carry Teague (City staff) i CTeague@ci Edina.MN US 1 (552) 826-D4b0, Complete Green Streets Action 1: Acept a complete streets policy :hat a.so add•esses street uees and storrv;ate ; Hide City details, (Wno. 11j Dare ci,nplelel entered 5224 2012 Implementation details Complete In May 2011. the Edina City Co:mCi', authorized the Edina Transportation Commission to develop a Living Streets Policy: Plan in collaboration with City staff Living Streets are complete g,eer streets teat also address needs for community identity ih Inti and aesthetics Pracress to date includes receiving a S15 000 grant from Bloomington Public Health to develop a Living Streets Pol cy_Plan framework (RFP to hire consultant pendrnc; and a donated complete streets workshop to be led by an instructor from the National Complete Streets Coalition This was held in Feb 2012 Edina plans to use Statewide Health Irnpwvemenl funding to hire a "living streets" consultant to join city staff when ;hey meet to draft a new streets policy. The Bicycle Transportation Plan (see webl nk above) and sidewalk plan (see http 'hvv %, ci edma mn us'PDFs'CompPlan-Finalrlhi crosoft:. 20Vdord` 20Chapter%2C7S42OTransporiationik2OTravel`i42OForecasting`r'�2ONoveniberc/ 202008 pdf) need to be integrated into a Complete Green Streets plan for all streets On 20 Cci 2011 the Edna Transportation Commission tETC) recommended that a Lovina Streets Policy Review Working Group be formed its purpose .s to review current Living Streets policies from other communities and report tneir findings to the ETC for consideration r the formation of Edina's Living Sheet's policy Outcome measwcs'meirics Descriptive links http://www,ci.eclina mn us/PDFs/CompPlan/FinauMicrosoft c20Wor(i°/620-4,;20Chapter / 207% 20Transportationl/ 2OBike`,' 2ONovember%202008.pdf For mcre rtformaLon c_mtact Jesse Struve (City staff) JStruve@CI.Edina.MN US I 952)9C,3-5713 Action 4: Iderd,fy, priortlze aoc remedy complete streets gaps and lack of connecrra, wRinn yo:u 'oae rehvork by for example add.no a b ke rouletane truck route or sidewalk j Hide city details) Date comoretec entered. 01 0612012 Irnple -,eriation details COMPI FTF A hike lane was panned for West 70th Street and was completed in Ndv 2D i 1 Outcome meas;res,metri::s Descriptive links http //www ci.edina.mn.usrdepartments/L5_ConstructionProjects_103 W70th him For :more InforinaPon coeliac: Jesse Struve ;City staff) ; JStruve@CLEdina.MN.US I 952) 903-5713 Action 6: (mpement traffic calming measures in at least orae street redevelopment pr�,,ect ; Hide city details'; Date compietedentered 1000,12011 irr�ple:nentatron details COMPLETE Valley View is was reconstructed at France Ave with a roundabout acded summer 2011 Complete Outcome mEas'..ics ntet-c= Det, :, ptive iri, htip //www ci.edma mn.us/includes/departments'L5 ConstructionProjecls_S095ValleyV ewRoad-htm 76 http://greenstep.pca.state.mn.us/citylnfo.cfin?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 5 of 12 Fo• none nfo•n-at,,:)-, Contac: Jesse Struve (City staff, JStruve@Cl Edina MN US 8521, 903-5 t3 Mobility Options Action 1: Promote walking. hiking and transit use : 3re or store sf the folioorir^ -- ea -s j'Hide city details; ( BP no. 12 ) Dateccmpletedertered 04'2020)11 I Pp ernentaton de:a is The Edna Transportation Commission (ETC) will be focusing or, "active transportation' such as developing the policies and procrarrs that suppon the implementation of complete green streets and improve the iransponatlon richt of way for walking and biking lo that end on 4-21-11 the E IC passed a resolutior supporting the "Living Streets concept (complete green streets) and wdi forward that to the Council Upon approaval ETC and City staff will develop a process for getting stakeholder input (other boaro<_ and commissions d.iblic etc to develop a poncv or plan The Bike Edina Task Force (BETF) he pi; to lead commi;rnty rides for exatnpie Rides wan the hlayor annual Bike to Vdork training and events {such as the 50th aria France event held in May or June) and on-den-ard skills ride events to increase bicycling sk lls and riding options in Edina The BETE promotes safe bicycling with its website. Ree wallet cards and hosting infonna:,on tables at severai coiviiunity events thruughvut the year Outcome measuresvmetncs Descnptve fur s http:/!www.ci.edina.mn.us/PDFs/CompPlan/Final!Microsoft%20Word%20-`/o20Chapter%207% 20Transporlation%2OBike%20November%202008. pdf Fo� more information contact. Jesse Struve tCity staff) 1 JStruve@CI.Edina. MN.US ; 9152)902-571--, Action 2: Launcn ar Active Living campaign in concert wrh your vocal contmunry health beard s,icn as a Sift Roule<- to School program ) Hide city details] Date comp'etedierteree 01'2820 12 Imolementalion deta:is COMPLFTF Fdina rece!ved a Safe Routes To School e,ant a couple of years agc and did the Speed zone stuffy The Bike Edina Task Force (BETF) successfully completed a Bicycle Rodeo at Highlands Elementary in 2010 and is working with Edina Schools to continue similar events for 2011 to increase both bicycling and walking for both staff and students- Edina is pan of the Bioonw igion_ Richfield Edina DO Town program Outcome rneasu'e5'^'etri.75 Desciot ve links For more information? cones,,cl Jesse Struve (City staff) I JStruve@CI Edina-MN.US l 952) 803-5713 Environmental Management Purchasing Action 1: Adopt an p;eferablc puieflabing policy of piacuoes ane:.;i lg t SP no. 15 y that the oty pin-IlaSe at e=st ( Hide city details) Date cornpletea erered 03'21'2012 Implernentatnn details The Edina City Council approved the Environmental Purchasinc Policy at the 3-20-12 City Council meeting The draft policy requires a) Energy Star certifies equipment and appliances and bl Paper containing at least 3011; post- consumer recycl=e Conten* OLICOme i`ie35UreSnetnCS Descriptive i,n: s view file For more informatiJn contact Jesse Struve ;City staff) l JStruve@CLEdina.MN.US ( 952) 803-5713 Action 4: Reemre purchase of U S EPA WaterSense cen;Red p,oducts Hide city details] 77 http://greenstep.pca.state.mn.us/citylnfo.cfiii?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Date cgmpiet?c ,�rtereo 01,05 2,012 Page 6 of 12 Irr,,kmeNaLon seta. -. The Eneroy and Environment Commission (EEC) has approved a draft of an em-uoninental purcnas,no policy wiuc) :s yet to be reviewec try City Council at the 2-21-12 EEG!City CUURCII 1Noi�. Session Puicr,asmg choices will requ're the purchase of U S EPA Water Sense-cert,f,eo D --Ousts for ail product cateprries covered by the Water Sense program Outcome measu1e5'm etrg5 Descrrptwe links Fo- mere rrtfo,matix contacl Jesse Struve (City staff; 1 JStruve@CI.Edina.MN US 952, 903-571.' Urban Forests Action 1: Ceitfy as a Tree City USA ; Hide city details; { BP no. 16 ) Date coripleteo,erilefcd 02.11'2012 I'*r glenlentatar. detars _ The City of Edina has heen a Tree City USA in past years and s ,n the process of reapplying for the designation The City Forester expects to be qualified again in Spring 2012 OL.teOrTie measureslmetrics. Descnpt,ve lints For more nforrnanon contact Tom Horwath (City, staff) ! THorwath@CI Edina.MN US 952-828.0308 Action 4: Maximize tree planting along your Mal' cewntown sYeet o) throughout the city ( Hide city details] Date completed,entered 0110112012 Imo;ementation details Complete Trees were plartec along the 50t1h and France shopping cistn-t Sidewalk.s on both sides of the street The tree .velk are approximately 40 ft or less apart excluding dirve=:ays and utility vaults In 2011 the city also planted 21 trees in Creel. Valley Park O tics ne •neasu-esn-etrics Descnptrve finks For mere information contact Tom Horwath iCity staff) i THorwath@CI-Edina MN US i 952-826-C306 Efficient Stormwater Management Action 1: Com, -2 ete the Blue Star City sicrrtt:raier m8nagemert assesgnent and be ieco rized for irnp''.einertmo ( BP no. 17 ) the ar,;ions iherein ; Hide city details] Date czmpletedente-ed 10 10'2011 1—,� cmentaUon deiaii.s The Bluc Star City Stormwater Management Assessment has been completed and at least the rnimmum threshold obtained City Council received the Blue Star ce,Ufcate at the 10-411 City Councii meefng Outi.ume measur'eS1rnetncc Descrip!i�e links For nfom.alic:r 1 -.,)most Karen Kurt (City staff) i KKurt@CI Edina.MN US ' 1�,521 526-0415 Action 5: Adopt and rmplernent guideiines'or gr adept repured design standards'cr s least on- of the follor;mg stormwater infiltrationlreuse techniques i Hide city details] Date con-pletedleniered 11;1512011 78 http://greenstep.pca.state.mn.us/cityInfo.cfin?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 7 of 12 Ccmpiete Tne use of Coal Tar sealants were banned w¢h the Leao,,e of Cues mooel oriinance ceino rnplemented at the 5 Nov 2011 Ecina Cit; C-incil meef,np Clapter 4 ,.as arne,lced to add section 490 �I.SGJ'i,E "�E25Ures"".ebi:s Descnpt ve 1 ni.s http //www ci edina.mn.us/PDFs'PublicNotices'Ord°X202011-159'�20Regulation5'.20on%20CoaI9: 20Tar%2OSealer pdf Foi n1oie uforr.auon contact Jesse Struve :City staff, JStruve@CI.Edina MN US 9521 X03-5. 1 Action 6: o:)pt an cidmance witr erosion and sediment control : s as r:Hi as re;;uuement<_ for necr,anent storm,:aier treatment j Hide city details; Date cornpEteoenterec 01!06'2012 la-,pkmertallc,- 9etans Ecina City Council bannec the use of cOal tar sealants at the 11.15-11 City Council Meeting Th s is codified at bty cooe 490'Regu1at1on of Coal Tar Based Sealer Products " Ciutcxne meas.res;ner!cs Desc iot ve Wins For more information contact Jesse Struve t,City staff) JStruve@CI.Edina MN.US ; 952j 503-5713 Parks and Trails Action 5: Create park management standards/practices :hat raximize a: east one of me fciiov.' ne j Hide { BP no. 18) city details) Date co--,oieteo entered 05x1220'2 Impkr".entat,oc oeta1s t!Organ,c or integrated pest management - Councii considered the -e: sed Turf Management Plan at the 2-21-12 EEC'Counct Wc,f: Sessioi and advanced it to a May 2012 Counci! acenda for approval c)Sources of Non potable water tot irrigation is Complete City well 914 was lai:en out of service in apprormate'y 2006 due to elevated Radium 226 levels Well #14 was then repurposeo to irrigate Braemar Coif Ccurse Outcome meas;uesmemcs Descnotve ��nt.s For more rifon»ation contact Tom Swenson (Cty staff, TSwenson@Ci Edina MN US j 952.641.2443 Action 6: Ce t'1 at isast one golf course .n il-e Audubon Cooperat ve Sanc:L.a-y PTo,xarr j Hide city details'. Dave compieed-Entered 04'222011 1-11:;.eluentc11ort de:a'ls. Certification s con-plete for the Braemar and the Fred Richards golf courses In 200 the EEC reurlmended to the Park Boerc that city parts be verified as Audubon Cooperative Sanctuaries as well Otdronl2 r'�casures metrics Descnp!wE finis fo, m -ie contact Tom Swenson tCity staffs 1 TSwenson@Ci.Edina.MN.US 952-94'.-2443 Action 8: Deveicp a program to involve community members in hands-on land restoration and stet+ardship ;.�gects ( Hide city details) Date compieteJ eraered 04:222011 79 http://greenstep.pca.state.mn.us/cityInfo.cfin?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 8 of 12 Edina has comrlIun:ty irvo-vement in fano restoration and stewardship ,n the form of conlnlun,ty inrtatec buckinorr busts W1en a group volunteers to rernove buckthorn the City Forester gives them a presentation on hov; tc co it The Cit, provides the roundup anti tools such as weed wrenches arc hand saves Tne City nails the tc the city bftlst' :lump Finn'. there the Cay of St Pau, Di;inrt Fnerny corner to cn,p t up and for a tots fee haul it tc St Paul to be burned fbr energy Otitci ,ne rieasures Des,r,ptve iir,t;s Fcr n are informal cortad Tom Horwath lCny, staff, , THorwath@Cl.Edina.t,4N.US 952-825-0306 Solid Waste Reduction Action 2: Adopt and ac :acrpiisr recycling goals for waste generated from internal city operations ( Bide ( BP no. 22) city details! Date CJ-npleied c ilcrcc 0_'112'2012 Imp!ementauon oeta,ls A municipal waste reduction goal is sought Te determine hoe: effective Edina's waste reduction st-aseoies are and to establish a baseline City Co,ncil updated city cade 1300 on 11-15-11 to require all I tensed haulers to report q-iarterly the pounds of waste being removed from Edina Edina v%ill begin to have an estmate of its baseline waste ,n April 2012 when :he first .vaste reports become available Muncoal waste reduction strategies nclude 1! Establishing a Recycling Bin Task Force it February 2012 vrh ch recommended recyc ing bins in all major parks (these were provided ir Lewis Pk and Pamela Pk as Nell as scattered areas of Braemar Pk prior to the task force) 2) Complete - Reduce municipal paper use & junk mail by the City Recycling coordinator requesting that the City address be removed from mailing I sts 3) The City began organics recycling at some facilities in 2012 Effective 1-1-' 3 organics recycling will be included in the municipal recycling contract 4! Implement a facddy-wide policy tc reduce the use of bottled water The C ty Purchasing Policy discourages the use of bottled water r) Implement facility -wide policy on us:rig compestable table ware once the new municipal RFP including organics is mplemented on 1 1 2013 Outcome measures me-ics Descrhifve r,nk:s For more informanon ccntact Solvei Wilmot (City staff) SWlmot@ci Edina.MN.US 1 552-62£-0463 Action 5: Arrange for a resident.al or :L,s tress instttubonal source separated organics collection/management oiograin [ Hide city details) Date completer: entered 0415'2011 Implementation detc.ils Of Edina's 6 res dential haulers, one residential haver co -collects cigar) cs with yard waste A(thouoh this step is complete the ocais to have all waste haulers provide an organics option Outcome measures )metrics Descnptve lin-,s For inure information contact Solve) Wilmot (City staff) 1 SWimotgo Edina-MN.US i 552-3=6-046 Action 6: Implement enc or io•e oty-e,ide solid waste collectionirecycling systems ) Hide city details) Date completed'entered D1: 12 2012 hnplen-eraatioo de'ails Complete - Edina has had an organized mandatory city-vrioe residential recyc'ing progran- since 1985 Collection of recyclables from multi -unit residential ouldings of 6 ,inns or less is mandatory and is offereo for the sane cost as single farni!y households Outcome measures r-Lics Descnptit,e tni5 http7rwww ci edina inn usldepartmentsl1-4- 30_HealthRecycle htm#Recycling_Service Contract 8amp,amp.amp:_Costs 80 http://greenstep.pca.state.mn.us/cityInfo.cfi-Octu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 9 of 12 Fcr ."`;)re s,:sor—.anc!, Solves Wilmot, CitY staffl , SWimot@a Edina MN US ?52-82C-045-'- Local 52-825-045-Local Air Quality Action 1 : C-cr.^',;r,: F-1 educebon la campa'gn aro.md o 1e o' the f D"..r1a wood burning/auto { BP no. 23) exhaust Issues Hide city details! (-late cc:mpletE-o entereo 03'2' 2012 1- ementatc— oe;ars Complete In nn effort to educate the public on tho dangers of wood smoke and ;o set an example tc the commurdy at the Nov 15 2011 Edina City COgnCd meeting CounC.r agreed to convert the two ineoor wuud bunnng fireplaces in the Centrum of the Hughes Pawhor to gas This generated rn;rcr educational puhhcdy In the Edina Sun Current the Minreapol s Star Tribune and local Blogs The conversion was complete in time fo• tt:e winter 2011, 12 season The payback peered for converting to gas was doc.imented to be _ years Outcome measu-es •nerics Descnctve iini:s For mane Infor:na;ion coniac:t Jesse Struve :City staff) JStruve@CI EdinaJAN US 5t2; 903-671? Action 3: COndgC' one or more policy or educationlbehavior change campaigns cin the topics oelow and goc:rnent ) Hide city details) Date con-:pleteorertereo 02,16'2012 Irnolementaton deta Is COMPLETE The Air Quality Working Group o` the EEC has conducted and continues to conduct educatlon'behawor change campaigns on the topics below a Decreased vehicle Idling in specific locales of by specific fleets - Edina schools prohibit bus of iqg at the schocls Boulevards at two schools have also been chosen (Creek Valley and Concord) where parents vehicles line up wa ting for their children EEC vrrl request that no idling signs be posted b Increased sales by retail stores of low and no-VOC (Volatile Organic Compounds) nouseholc products - An Air Quality iiYorking Group member had letters to the Editor published in the Edina Sun Current to educate residents about the dangers of VOC products Edina also banned the use of Coal Tar which releases harmful VOC's c Replacement of gasoline -powered equipment .vith lower polluting equipment On -31-11. the EEC sponsored an ECO House and Garden Tour featuring 5 homes with ECO frie idly practices which included featurino electric r-ov,,ers and pusn mowers in addition to homes with solar panels geothermai rain barrels drip Irrigation, composting and organic gardening The ECO tocr ;:as written up in the Edina Sun Current Edina Patch and Edina Ivlaoaz ne Outcoine measu-es metrics Desc,iot ve Irl ;s Fo mc -e info,mabon Contac: Karen Kurt (City s'a'f) 1 KKurt@CI.EcIma.MN US (952) 826-0415 Mz Economic and Community Development Benchmarks & Community Action 1: Report progress :o cornn).ir,dy memters on implementation of GreenStep City best practices ; Hide Engagement city details] { BP no. 24 ) Date compieteo:entered 01/06 2012 Impiemclratlon de'a+Is Complete As a member of ICLEI the City gf Edna completed Milestone 1 using ICLEI's CACP software for the year 200; A baseline inventory of carbon emissions generated by city operations such as buildings water pumps. city feet etc was collected Aggregate data ;:ere also collected for oty-wide residential commereal and industrial emissions. For 2D08 all municipal sectors were entered into the CACP softy.are except for water For 2009. B3 data was entered for the 10 largest rnuniapa: buildings The B3 data is complete for all buildings for 2010 and 2C11 through June. Green Step City progress zs reported to the community at the annua January meeting of the Energy- & Environment Commission, v:hich is televised on Edina Cable Ch 16 Each selected Best P•actice in Edina's Green Step Cities program is reporled on as v. -ell as each action within ti -.at best pract,ce. 81 http://greenstep.pca.state.inn.us/citylnfo.cfm?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities Page 10 of 12 GJ1,OmE mEaSUres lite-irICS The results from the carbon emission inventory were used ma pilot project with the Carbon Dls.clos.:re Project ICDPI and published on their website 'n 2039-201D (vwv: cdpro)ect net) Note that the 2- D results are publ.shed in the 2011 report Edina also part cipates in the Regional Indicators Project for which is data s complete for 200E- 2010 Each January EEC meeting is televised and includes a status report to the community on each Best Fracfice in the Green Step Cities Program This was neld on 1-12-12 aro televised on cable Cl, 16 and is available to the pubic to dov; nloac Descriptve hnks http !Hive c40cities orgtstorage'CDP`'b20Cities°62020115b20Global`420Report pdf Fo: n:xe iifor, ator co:-.taG Karen Kurt (City staff) I KKurt@Cl Edina MN US 1952) 826-041 b Action 2: Organize ooa!sowcome measures from all city plans and iepor, to cc. ,inuntty rnernbers cai.a that sno�. t•^:."ard ^�eeting these oca's [ Hide city details) Date completed entered 02`0512012 Im Diemen;ation details Complete Each January EEC meeting is televised and includes a status report to the community en each Best Practice n the Gieen Step Cities Program Tnis was held on 1-12-12 and televised on cable Ch 16 and is available to the public to download Rick Carter presented the Regional Indicator s Project where Edna's Indicators (energy usage recycling Ibs'HH. transportation cycling water usage! were compared with Vadnals Hts and St Louis Pa•k- Drinking water indicators are annually reported to the community in the About Town publ cation Oulcoc-ie measures metrics Descnpti�c hnl,s httpalwww ci edira.mn us+departments/1NatchaMeeting htm Scroll down to Other Programming for EEC 1- 12-12 meeting 1 -or more ntormation cev tact Jesse Struve (City staff) JStruve@CI.Edina MN US ; 652) 613-5713 Action 4: Conduct or support an energy ett�aency a susiamatility education and action campaign mvo!vina ( Hide city details! Date completed'enlereo 05102'2012 Implementation deta Is The City of Edina continuously engages members of the public through various activities organized by the Education and Outreach tNorkino Group of the EEC The EEC works with energy utilities to organize energy audits for residents Working with a task force of EEC members representatives frorr Xcel Energy Centerpoint Energy and the Center for Eneroy and the Environ•nent (10N Energy Challenge staff) attention was focused on two Ed n,a neighborhoods for Summer and Fall of 2010 to promote the HES (Home Energy Squaw) Program The Ivlorrnngside Neighborhood Association (MNA) assisted efforts to mobilize residents to attend HES educational meetings to enroll households in participating n the HES program in the Summer of 2010 in the Fall of 2010 focused on the Hiahiands Neighborhood of Edina Summer 2010 av:areness was raised about the HES program Outcome nlEasu-es meti cs Edina has one of the highest participation rates in HES in Inc metro DESC'IbtvE limb Fo• more mformator contact Karen Kurt (Cty staff) KKurt@CLEdina.MN US (6521 626-0415 Action 5: Conduct or support a community education, visioning and planning mdiative us ng a slstainaoilrty fra newo* sucn as [ Hide city details) Date comofeted'entereo D5i02r2012 Impierrienlalion decals Flealing Rest Practice - The City of Edina pan c paved in a Natural Step workshop for City staff City Council, City Commissioners and residents at large or July 27. 2,009 and Aug 6 20D9 Thereafter various City Commissioners residents and City Council n embers attend the quarterly workshops sponsored by the Sustaulabil ty Alliance Outccirle measures'metr.cs Descrlptwe Ilnks. 82 http://greenstep.pca.state.mn.us/citylnfo.cfin?ctu_code=2394621 5/4/2012 Minnesota GreenStep Cities FagE fl 1 `of 12 Karen Kurt lC ty sta'f, KKurt@CI Edina.MN US : 9521 526-0415 Green Business Development Action 2 C:; _ct t,;- -:ses ;.; ,•• assistance providers nclud,n_ u:[iPeE,. e,, ho o4� u't , -Sor-aI- { BP no. 25) .;atr c it- - or ;, .cte a.id is ang assstance i Hide cottetails)� Gate a,mpleted erterec 04 2_ 201-. 1^udemental�o' CEto !s A recycing and Sold V✓ante VVorkine Group member of the EEC developeo-a Pewerpoint program entitled' Easy Offc-- Recyciutg which v; as piesented at a coca' Rotary meeting MPCA, is bfiercrtig ass stance to t0 txJsihes5es7n - tne form of prowdino sample contracts (see nttp .vr;r: pea state mn us -ilea f12:fg1prt;grams cfm) forfiaufmg o assist ccmmercial businesses to modify exis:ing contracts or Create:ne'w reSourcE management C'dhReC1S :',lith - - waste haulers :o manage recyclables cenlpos:ibles and hazardous materials-- Y -RSVV VVG will work -S -nth ideal ' rade assoz atiors and g ve educational presentations or, recycling as well As *Nn�,",m with the Fasy UMcs Recycling progran•,. Tradeassociations include the Edna Chamberof Con7n''efcEr. `The Energy$mart-prc.gtann - - sponsored by the Minncso:a Chamber of Commerce w,li be used to; get Edi a husi ;es'ses to focus do ent'Fj� effiuency OutCo"',e n1ea5U'eS"Ttcln CS Descriptive links. For mere lnfamation contact Solvei Wilmot (City staff) I SWilmot§ci Edina MN US 652826-046, Action 4: Support or support the creanon of a value -cooed )usrnEcM'iitllginyltrcal-waste pfoduct$ ('Hide` city details; Date completed'ertered 01 12!2012 Imp,eirentation de+aiis Complete St Paul Dis:ncl Energy picks up and chips the woos from#he'Ex?ma bfus? dump at BraC-mar-•c i,AitslF to St Paul Dlstnct Energy plant at a cost to Edina far less than hauling tile-brrsh'tb a hrkAh durnriri HaMings' as was previously done The ch ps are used to fuel St Pauls District Energy pAant' Tho brOsh in the City brusll dtrrrj7 comes from municipal waste as well as rnciudmg resoentlal bugkthorn=wfri iesf »lsare a lolveb-fd�6if ro atil g` the last two weekends of Octuber. Res:dents must shin: an ID and can oHty: im5he outing approVep fioWs -- ;. • - Ot.lC7ne mea EorES: m2tn CS. Descriptwe irks For more information coriart Tom Horwath lCav staff; I THorwathCC1,Edina MN US E.62-826-0306 Renewable Energy Action 1: Adopt solar energy standards or a wind energy ordinance rrHide•city' details; - r ( BP no. 26 ) Date completed entera 'Ji cc, '012 InplementaUnn oe'ars A Solar.VVno Ordinance Task Foce has been formed with a first draft'crealed as a4January 2012 ThetaskTorce is a joint effort of the Energy 3 Environment Cornm:ssion and the Planning Commrsslon Oux,--s n•:easwes netncs Descnpt,..ve rr-.F.s Fol more wfonnat,x. Carry Teague (City staff) CTeague@ciEdina-MN US ? (9521 526-6466 **'*Action 3: Crea:e a rener.,abic energy financing program such cs PACE' p ny ,,.hers to i'15W! oeneraton capacityrer•ergy eff r emr-) equmrent ( Hide city details) Cate cornpietedentere,i 04/12201' 1-1,01cmentabur. Beta. s Complete - Edina City Council adopted a PACE f:nancino program rEdrna Emerald Energy Program. EEEPI for 83 Imp://greenstep.pca.state.mn.us/cityInfo.cfin?ctu_code=239462-1 5/4/2012"'. Minnesota GreenStep Cities Page 12 of 12 6DmmE'C,a! efunes a!!,)& 11-15-11 Counci meeting A SIC -COD grant f -on toe fvlinnesota Department of Co-vne,:e v+ as eoiamec to set ip a pilot protect If successful. EEEP inay be extenciec to resile -tial aic'cr,rater p•oects As of 4-'C-12 G, an ovie& Tire ano A.ite has taker, advantage of the program wiih a loan f om the C can Fund fcr a 271-1N ph, c tovoltaic system Tne amcunt of fin anang to IOUrphy Auto was 831 636 amount of the bond E 3' E93 the dafEie ire $2 OC4 was capitalized inte,est n Desc-ict'✓e For more Informa!iDn cnrtact Jesse Struve (C,ty staff) JStruve@CL Edina IVIN US 952! 903-5 -3 Partners Minnesota Solar Energy Inaustnes Assn h4nSEIA (Lynn Hinkle Policy Dlreclon 'v4,nnesota Dept of Commerce Action 5: Install a public sector renewable energv technology such as sola, elec:n, ;F`Vi so ai r:,: vraier Cr hot air rrr-o-hyc'r.n or tvnc : Hide city details; Date CorcnJeled erterc; 03'13.2C, Imple?Tentalion Beta is Complete The city of Edina received a 2011 grant fron- the American Recovery and Reinvesin-ent Act )ARRA) which is the 54 5 million Federal stimilus furrdmg for renevrable energy for local government=_ The grant was used to install a 20 l photovoltaic solar system on City Hall The protect was approved at toe 10-4-11 City Council meeting and was installed by 1- i-12 The system v:dl be activated after passing nspectson and well cost the City nothing due to the 20122 Xcel Sofar Rewards reoAe and a 20', 2 Llade in America rebate The solar panels save approximately 51 330/yr on energy costs outcome measares metrics DescriDbve links For more mfo,mat,on contact Karen Kurt (City staff) KKurl@CI-Edina MN US 952t 826-04 t 5 Local Food Action 3: Expand;strengthen or create al. least ore of tnE falka:vino moors c.f e<oand ng local food access t BP no- 27 3 j Hide city details) Date co-pieted-eniered 02%15,2012 Imple-mentation details Complete In July 2010 Edria instituted a Farmer's Market in Centennial Lahes Par; from mid Julv through Sept It was very successful resulting in isle dates of operation being expanded in 2011 to June through Sept. The pleasant environment on the snady side of Centennial Lake where the air is filled vnth live n-,usic to accompany the marke: on Thursday afternoons and evenings is a great pleasure not only to the adjacent businesses and town homes. but to the entire community A wide selection of loraly grov;r. food Is available Tnis enahled Borne small husinesses to expand It was a VJrnN.4n for everyone' O.itcome measures meif cs Descriptive links For more inforr3t,on conta,t Tom Shirley (City staff) 1, TShirley@C I. Edina. MN. US 952-833-9582 Minnesota Pol ut.on Control Agency Contact i VJeo site policy 84 http://greenstep.pca.state.mn.us/cityInfo.cfin?ctu_code=2394621 5/4/2012 REPORT/RECOMMENDATION To: Energy and Environment Agenda Item Commission From: Karen Kurt ❑ Action Assistant City Manager ❑ Discussion ® Information Date: May 2, 2012 Subject: Staff Updates ACTION REQUESTED: None. INFORMATION/BACKGROUND: Emerald Energy Efficiency Program (EEEP) Revisions Staff revised the EEEP program to include apartment buildings as eligible properties. The program revisions were adopted at the May VY Council meeting. Solar Panels The solar panels are current operational. City staff members received training on the panels on May 4th. Our IT division is working with the vendor to connect the output reading to the City's website. When that connection is complete, we will issue a press release. Turf Management Policy The City is following the new turf management policy but it has not yet been adopted by Council. The policy needs some editing to fit the standard city policy format. This item remains on my to-do list. No -Idling Signs The signs have arrived. We are waiting for the maps showing install locations. 85 B3 Database Sarah S was able to connect with the City of Edina's account manager at Xcel to expedite the data entry process and currently updating our data. Finance Report Year to date spent is $3,044.79 from City budget. Edina Community Fund has a balance of $1,749. Search for Environmental Engineer Public Works Director Houle, Human Resources Director Lisa Schaefer and I interviewed three finalists for the position on April 301h. We are currently in the process of conducting background checks. If all goes well, I would expect an announcement sometime the week of May 11th with a start date in early to mid June. EEC Banner I need to get the banner back from the Edina Dialogue event! Recycling Bins We have received delivery of 10 recycling bins. They will go into the parks in mid-May when our summer seasonal help arrives. Vince will be placing an order for an additional 10 bins in June. 86 Working Groups Air Quality Open Bylaws Dianne Plunkett Latham Education & Outreach Jan 3rd Feb 8th Mar 6th Apr 3rd May 2nd Jun 5th Jul 3rd Aug7th Sept 4th Oct 2nd Nov 6th Dec 4th Paul Thompson & Bob Gubrud X X X X Energy Jan 17th Feb 21st Mar 20th Apr 17th May 15th Jun 19th Jul 17th Aug21st Sept 18th Oct 16th Nov 20th Dec 18th Bill Sierks & John Heer X X X Recycling & Solid Waste Jan 5th Feb 2nd Mar 1st Apr 5th I May 3rd Jun 7th Jul 5th jAug2nd Se t 6th Oct 4th Nov 1st Dec 6th Dianne Plunkett Latham X X X Canc. X Water Quality Jan 23rd Feb 23rd Mar 22nd Apr 26th May 24th Jun 28th Jul 26th Aug23rd Sept 27th Oct 25th Nov 22nd Dec 27th Julie Risser X Canc. X Task Force Jan Feb Mar Apr May Jun Jul AugSet Oct Nov Dec Carbon Disclosure Project Germana Paterlini & John Heer Home Energy Squad Bi$Sierks Park Rec clin Bin Dianne Plunkett Latham X Purchasing Keith Kostuch & Germana Patedini Solar S Wind Ordinance Open Turf Management Plan Germana Paterlini Urban Forest Dianne Plunkett Latham ATTACHMENT C - Questionnaire Please provide requested information to the items listed below. All questions should be answered fully in order to provide the City with an understanding of the services you would provide. Information and answers can be attached on separate sheets as needed. 1. Provide a list of acceptable materials you are currently able to collect, process and market, other than the listed materials the City requires in the RFP. Do you have any concerns about the City's list of designated recyclables? 2. Provide clear descriptions of the means used to calculate monthly recycling tonnage. For example, will you collect Edina loads of residential curbside recyclables separate from other customers? Will you weigh each load? If not, state any other assumptions, sources of data, and methods of calculation (e.g., average recovery rates in pounds per household served or pounds per stop). 3. Describe your interest and capability of adding materials in the future. Please note the types of materials that may be included in the future. 4. Describe what you propose as plans for education to better the quality of the program, to increase participation and volume of materials collected, both initially and over the term of this contract. 5. Describe how your company proposes to conduct set -out rates and participation studies. 6. Please describe your proposed means to provide annual materials composition for the City. 7. State your means to estimate process residuals from your (or subcontracted) recycling facility. 8. What techniques, controls and other innovations will you employ to increase efficiency and maximize material quality and revenues. 9. Provide an estimate of the relative amounts (in percent of total) of all residential container glass collected (all colors) by type of end use: RECYCLED (by definition of recycling in Minnesota Statutes) including recycling into glass containers = % BENEFICIALLY USED (by definition and rules of the MPCA) such as fiberglass, sand -blast and aggregate for construction projects (e.g., as gravel base for roads) _ % RECOVERED using other applications including alternative daily cover (ADC) or other use of aggregate for utilities (e.g., gas or leachate collection) at landfills= %; and DISPOSED into landfills whether as a separate material (e.g., mixed, broken glass only) or a part of the mixed process residuals from the recycling facility = %. 10. The City plans to expand its list of types of plastics to be recycled to be consistent with the new Hennepin County recycling funding policy (as adopted November 2011). To help the City evaluate the relative strength of your plastic markets, provide an estimate of the relative amounts used by domestic (U.S. and Canadian) end-users for each of the following grades of plastic: (Percent of Plastic Grade Marketed Domestically) Plastic Resin Type Bottle Grade Non -Bottle Grade PETE (#1) HDPE (#2) PVC (#3) LDPE (#4) PP (#5) Provide a list of your plastic end use markets for plastic types #3, 94 and #5. Provide a list of your plastic end use markets for plastic tubs and lids/caps. (Note: This information may be submitted as confidential, non-public data under a separate sealed envelope.) End use markets do not include intermediate plastic processors that only grind, wash and/or pelletize recycled plastics into flake or pellets. End use markets are defined as manufacturers that use recycled resins to make new products. What steps will you company take over the life of this proposed contract to market more of your recyclable plastics to domestic markets? Can these plans be included into the proposed contract as service standards? I Oa. Can you provide monthly certification disclosure documentation of end markets for each category of recyclable commodities? l Ob. Verify that all recyclables that are collected in the city are not landfilled or incinerated. M.S. 115A.94 prohibits the unapproved disposal of separated recyclable materials 1 Oc. How do you propose to estimate and report the amount of residuals from the end use markets (e.g., mills) that receive your recyclables from municipal recycling programs? How will you proposal assist the City in improving its understanding about the material quality and environmental impacts of the end users you select to use as markets? 11. If awarded the contract, describe how you will staff and deliver quality customer service during this Agreement. This includes, but is not limited to, collection service on the route, and customer service in the office (e.g., answering residents' call; processing invoices; reports; etc.). 12. Briefly describe previous recyclables collection, processing and marketing experience. Highlight experience, municipal contracts, and recycling facilities within the Twin Cities Metropolitan Area (TCMA). 13. Specify if and how you will change your capacity (i.e., staff, vehicle fleet and processing / marketing) to fulfill the Agreement, if awarded. 14. Specify the management, supervisory and foreman staff that will be directly responsible for the operations of recycling services (i.e., collection, processing and marketing). Resumes of key individuals may be included, limited to one page per individual. 15. Describe plans for processing and marketing recyclables collected. 16. State your company safety philosophy. Provide written, signed confirmation that all required safety plans are on file and available for review upon request. Include your safety manager's name and contact information (i.e., phone number, e-mail) in the proposal. 17. Describe any environmentally sustainable initiatives in the TCMA that are currently a part of your company's business operations. List any future plans for your operations in the TCMA. 18. Minnesota's Global Warming Mitigation Act of 2007 commits to reducing the state's greenhouse gas (GHG emissions by 15% by 2015. What actions will your company be taking by the end of this contract term to help achieve this goal in Minnesota? Describe your plans for reducing greenhouse gas (GHG) emissions as part of the proposed recycling services for the City of Edina. Itemize your GHC emission reduction plans in terms of the following four categories of the recycling system (listed in order of priority to the City of Edina): • On -route, curbside collection operations in the City of Edina (e.g., route efficiencies, operator instructions and other driver policies, fleet maintenance, fuel types, and other transportation related measures directly related to curbside recycling operations). • Recyclables materials processing operations in the TCMA (e.g., overall processing efficiencies, alternative means to reduce process residuals, facility energy efficiency, and other measures directly related to operation of your recycling facility or your subcontractor's recycling facility). • Materials transportation to market (e.g., location of end markets, transportation logistics, etc.). • Selection of end markets and their own efficiencies (e.g., overall production efficiencies, alternative means to reduce residuals from end use markets, etc.). 19. List at least three references. Provide the name, title, organization, phone number, e- mail, information, dates service provided. You are encouraged to submit up to three reference letters. 20. Marketing to highest and best use as a recyclable material, i.e. glass to glass, plastic bottle to plastic bottle is an environmental preference. Describe how your company meets this preference. 21. Description of single -sort operations details - If you are proposing under the single -sort scenario, answer the following questions in sufficient detail: 21.a Are you proposing any changes or variances to the single -sort scenario specifications as stated in the RFP (Section 10.2)? If so, itemize those changes and fully describe the difference. Also, estimate the cost implications of the proposed change. 21.b Can you make the RFP -specified start date of January 1, 2013? If not, what "change date" do you propose for start of the new single -sort recycling collection service? 21.c If you are submitting and alternate proposal, what size of recycling cart will be your standard or "default"? 21.d What is your proposed policy for number of "free" cart switches that residents can make per year? If a resident exceed this number of "free" cart switches, what is your proposed administrative, handling and/or delivery cost for any switch above this free level? 21.e What are your policies and truck -side procedures to manage prohibited items that residents may place in the recycling cart? Will your proposed single -sort operations have any public education "leave behind" tags for prohibited items? If so, attach a reference example of such a leave behind public education tag. 21.f What is your proposed cart color? Lid color? 21.g. What is your proposed/example content of resident in mold label (IML) instructions to be mounted on the lid? (Please include an example in your proposal.) 2 Lh What is your proposed policy and procedure for pick-up and recycling of the City's old dual -sort curbside bins? Who is your proposed market for this type of plastic? Contact person, email and phone number? 21d What is your proposed list of single -sort public education tools? Please describe in sufficient detail and include examples from other existing City programs. 25. Provide an example of Contractor's annual report, trends in recovery rate and participation. Include efforts to expand recyclable markets, summary of market trends, contractor recommendations for improvements in city recycling program. 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