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HomeMy WebLinkAbout1976 01-07 HPB Meeting Minutes RegularAGENDA EDINA HERITAGE PRESERVATION BOARD ORGANIZATIONAL MEETING JANUARY 7, 1976, AT 7:30 P.M. EDINA CITY HALL CONFERENCE ROOM I. Call to Order and Introduction of Members. II. Staff Report. III. Election of Officers. A. Chairman. B. Vice -Chairman. C_ Secretary. IV. Establish Regular Meeting Date. V. Appointment of a By-laws Study.Committee. VI. Discussion of Goals and Objectives. VII. Adjournment. 14 1514 •'• MIT lv TO: Edina Heritage Preservation Board FROM: Harold Sand, Planning Assistant SUBJECT: Organizational Meeting - January 7, 1976, at 7:30 P.M. at the City Hall I have enclosed a variety of materials to help the board become familiar with the organization of the city government and to gain the expertise necessary for the task ahead. The enclosed agenda is primarily a suggestion to add some order to the meeting; modifications can easily be made. It is important to note that the board is advisory to the Planning Commission and City Council in all circumstances except the issuance of permits for modifications to property in the Heritage Preservation District_ In addition, the board is required to comply with the state open meeting law. Any meeting of two or more board members which includes discussion of public business must be held in a public place with notice of the meeting posted in advance. The copy of the Environmental Quality Commission by-laws is not intended as a model, however it does address many of the aspects that should be considered by this board. HS:ln 1/5/76 I � * MINUTES OF THE ORGANIZATIONAL MEETING OF THE EDINA HERITAGE PRESERVATION BOARD HELD JANUARY 7, 1976, AT 7:30 P.M. EDINA CITY HALL CONFERENCE ROOM Members Present: Foster Dunwiddie, Paul Mucke, Gordon Stuart, James McWethy, Tom Martinson, George Burke, Maryanne Herman. Staff Present: Harold Sand, Ralph Campbell (9:15 P.M.) I. Call to Order and Introduction of Members. The members and staff introduced themselves,giving personal background and interests. II. Staff Report. Mr. Sand briefly discussed the historical information and preservation materials delivered to the board and additional materials that will be available at a later date. Procedures to join the Edina Historical Society and the National Trust for Historic Preservation and the benefits of those organizations were presented. Mr. Sand reported that the Grimes house at 4200 West 44th Street is for sale and that the City Attorney has acquired a scenic easement that will restrict modifications until it can be designated by the board for heritage preservation and rezoned. III. Election of Officers. A. Chairman: Nominations for chairman were opened. Mr. Burke nominated Mr. Dunwiddie, and Mr. Martinson seconded the nomination. No other nominations were heard, therefore Mr. Stuart moved that nominations be closed and a unanimous ballot cast for Mr. Dunwiddie as chairman. Mr. Martinson seconded. All voted aye. Motion carried. B. Vice -Chairman: Nominations for the office of vice-chairman were opened. Mr. Stuart nominated Mr. Martinson. Mr. Mucke seconded the nomination. No other nominations being heard, Mr. Stuart moved that the nominations be closed and that a unanimous ballot be cast for Mr. Martinson as vice-chairman. Mr. Dunwiddie seconded.. All voted aye. Motion carried. C. Secretary: Mr. Mucke mentioned that the Edina Environmental Quality Commission utilizes its staff member as secretary and moved that Mr. Sand be appointed secretary. Mr. Burke seconded the motion. All voted aye. Motion carried. IV. Regular Meeting Date. Mr. Sand explained the constraints on meeting room space and planning staff time and recommended the adoption of the second Wednesday of each month at 7:30 P.M. in the conference room at city hall as the regular meeting date and location. Mr. Mucke moved approval of the staff recommendation and commented that this date would coordinate with the meeting dates of other commissions expediting the flow of projects to other commissions. Mr. Martinson agreed. Mr. Stuart seconded the motion. All voted aye. Motion carried. t 1-7-76 Heritage Preservation Board Minutes Page 2 V. By-laws Consideration. Mr. Sand suggested that it may be convenient and expedient if he prepared a draft of by-laws modeled after other city commission by-laws for consideration at the next meeting. Mr. Dunwiddie and Mr. McWethy agreed, commenting on the adequacy and ease of converting other commissions' by-laws. VI. Discussion of Goals and Objectives. Mr. Sand stated that the Board has two basic policy decisions that are fundamental to the operation of the board. The Heritage Preservation Ordinance con- tains criteria for establishing heritage preservation districts that can be interpreted fairly broadly. Consequently, the Board must establish more detailed criteria for consideration of properties. Secondly, the board must establish some format for research and reporting on individual historic sites because this information is intended to be retained and utilized as a source of information for future research. Mr. Martinson commented that one system in use involves a three-phase program with a general record that has cards on each site and a photograph in the corner of each card. More important sites have a data book with extensive research and photography. The most important sites have architectural drawings to record the building. Mr. Dunwiddie commented that the bicentennial historic markers committee was using essentially the National Register format and that the Grange Hall and old Cahill School located in the Frank Tupa Historical Park were listed in the National Register. Mr. Sand stated that an adequate report will be necessary to justify the rezoning to the Planning Commission and City Council and may be necessary to withstand any legal test of the ordinance or the Board's actions. Mr. Dunwiddie stated that the board's long range goal is to pinpoint historical sites for adequate advance notice so that preservation activities are not last minute attempts. Mr. Martinson stated that it would be desirable if the board could perceive future historic buildings and that any historic preservation project, if it is to be successful, must be supported by the citizenry. Mr. Sand commented that it was fortunate that the Grimes house was covered by a scenic easement because it would simplify the designation of that structure. The board should proceed to prepare a report to designate that structure for historic zoning. Mr. Dunwiddie stated that he felt that the Grimes house was adequately pro- tected by the scenic easements for the present and that the board should not rush into designating it as a historic site before the board has adopted its criteria. After further discussion, Mr. Martinson and Mr. Dunwiddie agreed that they would prepare a list of criteria for consideration at the next meeting. VII. Adjournment. Mr. Mucke moved that the meeting be adjourned and Mr. Stuart seconded. All voted aye. Motion carried.