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HomeMy WebLinkAbout1976 02-11 HPB Meeting Minutes RegularAGENDA EDINA HERITAGE PRESERVATION BOARD February Regular Meeting February 11, 1976, at 7:30 P.M. Edina City Hall Conference Room I, Approval of the January 7, 1976, Organizational Meeting Minutes and of the February 4, 1976, Special Meeting Minutes. II. By-laws Approval. III. Community Development Funding Report. IV. Discussion of Criteria for Heritage Preservation Designation. V. Adjournment. February 113 1976 EDINTA HERITAM PRESERVATION BO_A,R;2 PROPOSED CRITERIA FOR EVALUATION The criteria applied to --valuate buildings, lands, areas or districts in the City for possible designation for heritage preservation are listed below, These criteria are intentionally warded in a subjective manner to provide for diversity of resources within the City. The quality of significance in American, history, architecture, archae- ology, and culture is present in districts, sites, buildings, structures, and 4:Jbjects that possess integrity of location, design, setting, materials, 7ork- m a `hip, feeling, and assoeiaZion, and: (a) that are associated with events that have made a significant contribution to the broad patterns of our history; or (b) than are associated with. the lives of persons significant in the past; or (c) that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a raster, or that possess high artistie values, or Ghat represent a significant and distinguishable entity whose components may lack individual distinction; or (d) that have yielded, or may be likely to yield, information important in pre history or history. Certain properties shall not ordinarily be considered for designation for heritage preservation. They include cemeteries, birthplaces, or graves of historical figures, properties owned by religious institutions or used for religious purposes, structures that have been moved from their original locations, reconstructed historic buildings, properties primarily commemorative in nature, and properties that have achieved significance wilehin the past 50 years, However, su.ch properties will qualify if they are integral pests of districts that do meet t?ie criteria or if they fall witla.in the following categories: (a) a religious property deriving primary significance from architectural or artistic distinction or historical imf)ortance; or (b) a building or structure .removed from its original location but rich Is significant primarily for architectural value, or which is the surviving structure most importantly associated with a historic person or event; or (c) a birthplace or grave of a historical figure of outstanding importance if there is no appropriate site or building directly associated with his productive life; or (d) a cemetery which derives its primary significance from graves of persons of transcendent importance, from age, from distinctive design featw,-es, or from association with historic events; or (e) a reconstructed building when accurately executed in a suitable e ry i.roi e`?t and presented in a dignified inner as pert of a restora.- Vkorl master pl. >, and uh- en no other building or structure with- the same associaticz-i 1has s rvi.ved; or February 11, 1976 - 2 - PROPOSED CRITERIA FOR EVALUATION (continued) (f) a property primarily commemorative in intent if design, age, tradi- tion, or symbolic value has invested it with its own historical significance; or (g) a property achieving significance within the past 50 years if it is of exceptional importance. BY-LAWS OF THE CITY OF EDINA HERITAGE PRESERVATION BOARD 1. The principal office of the Board shall be at 4801 West 50th Street.in the City of Edina, County of Hennepin, State of Minnesota, 55424. 2. The members of the Board may designate, for administrative convenience, the legal address of the Board's secretary as an office for receipt and transmittal of Board communications. PURPOSE OF THE BOARD 3. The Board is established for the purpose of assisting and advising the Council, Manager, Planning Commission and the Park Board on all matters concerning the identification and preservation of buildings, lands, areas or districts wholly or partly within the City, which are of particular historical or architectural significance or which possess particular cultural or educational value, including the review and recommendation of policies for the promotion of interest within the City for the identification and preservation of such buildings, lands, areas or districts. - MEMBERS 4. The Board shall consist of seven (7) members. They shall be appointed by the Mayor with the consent of a majority of the members of the Council. members ofthe Board shall be residents of the City, shall have an interest in _preservation of the heritage of the City and shall be appointed with due regard to their fitness for the efficient dispatch of the functions, duties, and responsibilities vested in and imposed upon the Board. One member shall be selected from those members of the Hennepin County Historical Society who are also residents of Edina. Members of the Board shall be appointed for terms of two (2) years, except for high school or college students who shall be appointed for terms of one (1) year each, and except the first Commission appointed, which shall have three (3) members with one (1) year terms. Upon the expiration of his term of office, a member shall continue to serve until his successor shall have been appointed. Any person appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed for the remainder of such term. Members of the Board may resign voluntarily or be removed from office by majority vote of the Council. 5. Regular attendance at meetings by all members is necessary if the Board is to effectively discharge its duties and responsibilities. If a member finds that he cannot attend regularly he should, of his own volition, either ask for a leave of absence or resign. It shall be the duty of each member to notify Board staff by 12:00 noon of the meeting day he shall be absent at the next meeting. 6. Members of the Board shall serve without compensation. HERITAGE PRESERVATION BOARD BY-LAWS Page 2 DUTIES AND RESPONSIBILITIES OF THE BOARD 7. The duties and responsibilities shall be as defined and as amended from time to time in paragraph C of Section 8 of ordinance No. 802-A2. MEETINGS OF MEMBERS 8. The Board shall hold regular monthly meetings on the second Thursday of each month at 7:30 P.M. at 4801 West 50th Street in the City of Edina, Minnesota. 9. A majority of the members of the Board shall be requisite and shall constitute a quorum at all meetings of the members for the transaction of business. If, however, such majority shall not be present within 30 minutes of the scheduled starting time, the members present shall have power to adjourn the meeting. 10. At each meeting of the members, each member shall be entitled to one vote. All elections shall be had and all questions decided by a plurality vote. 11. Special meetings of the members for any purpose or purposes may be called by the Board Chairman, or upon the request of three or more Board members. 12. All regular and special meetings of the Board at which official action is taken shall be public meetings, and no person shall be excluded therefrom. OFFICERS 13. The officers of the Board shall.be.chosen by the members and shall consist of a Chairman, Vice -Chairman and Secretary. All officers shall be elected for a one-year term. 14. The officers shall hold office until their successors are chosen and qualify in their stead. CHAIRMAN 15. The Chairman shall preside at all meetings of the Board. He shall sign all documents approved by the Board. He shall, with the concurrence of a majority of Board members, appoint all committee members. He shall prepare agendas for each meeting of the Board. VICE-CHAIRMAN 16. The Vice -Chairman, in the absence or disability of the Chairman, shall perform the duties and exercise the powers of the Chairman and shall perform such other duties as the Board shall prescribe. SECRETARY 17. The Secretary shall record all votes and the minutes of all proceedings in a book to be kept for that purpose, and shall perform such other duties as may be prescribed by the Board. He shall countersign all documents approved by the Board and signed by the Chairman. HERITAGE PRESERVATION BOARD BY-LAWS Page 3 He shall safely and systematically keep all books, papers,.records and documents belonging to the Board or in any way pertaining to the business thereof. In the absence of the Chairman and Vice -Chairman, the Secretary shall call a meeting to order so a Chairman Pro Tem can be appointed by the members present. The Board may request assignment of a staff secretary from the City. If a secretary is assigned by the City, the secretary shall perform only such clerical duties on behalf of the Board as may be assigned by the Chairman with the consent of the City Manager. RULES OF ORDER_ 18. The rules of parliamentary procedure comprised in the latest edition of Robert's Revised Rules of Order shall govern the Board in its deliberations except where they are in conflict with the By-laws. In the event of conflict, the By-laws shall take precedence. Rules may be amended at any meeting by a majority vote. The order of business may be suspended at any meeting by mutual agreement or by a majority vote. COMMITTEES 19. The Board shall authorize such committees as are deemed necessary. Temporary advisory committees may beformedas approved by the Board, consisting in part or wholly of residents of the community. A temporary committee shall report to the Board.and__shall be dissolved when its report is accepted by the Board. CONFLICT OF INTEREST 20. No member shall use his position on this Board for financial gain for himself or for others. If such gain could reasonably be expected, he shall disqualify himself from voting. AMENDMENTS 21. These By-laws may be amended by the affirmative vote of a quorum at any meeting of the Board called for that purpose; provided that the substance of the proposed amendment shall have been submitted in writing to the members at least ten (10) days prior to such meeting. i i Adopted by the Heritage Preservation Board on February 11, 1976. V .4 • � ��'� CV111age of Gdffmn �1!`"., .qYi- ��.. 211 ij►..•._.r. � 4601 WEST FIFTIETH STREET • EDINA. MINNESOTA 93424 927-8861 December 8, 1975 Mr. Thomas Melena City of Edina 4801 W. 50th Street Edina, Minnesota 55424 Dear Tom: I am enclosing herein a copy of the Statement of Relation- ship -between the Advisory Board and the Council. This was in general discussed and approved at our December 1st meeting. The intention was then to send it to each of the Commissions for comment. This entire matter may be old hat for many. Our purpose is to r1nrifv Piny_ m1..svndiarcrnndincc rhnt PithPr have, or might dPvP1nn. Also, I think it is helpful for new members of either Commissions or Council to understand the relationship. Some of the statements that indicate that the final decisions must be made by .the Council, and the fact that the Commissions are advisory of course, has the basis in the Minnesota Statutes. You will find it easier to use this letter and the enclosure as a means of submitting this to the Commissions, and that is cer- tainly agreeable. I would hope that we could have the answers back from each of the Commissions by February lst, and I would further suggest that the comments be directed to meso that I can try to correlate them and come back with a final recommended proposal to the Council at its first meeting in February. Yours truly, James Van Valkenburg Mayor JVV : j d Encl. Boards and Comm ss 1. Recoronend on Budgct - operating and capital within their area of assignment. 2. Obtain prior approval of Council before committing to the expenditures of any funds - only the Council may approve such commitments - 4 December ommitm nts- December 1; 1975 ' RELATIONSHIP OF ADVISORY BOARD ,• AND THE EDUNA COUNCIL "• 'To better facilitate communication and understanding between the -missions of the Council, I am suggesting various appointed Boards and Co the following considerations. y the Mayor, with the consent and advice of All Boards appointed b the,Covncil, pursuant to Ordinance. • All matters the Statutes or Ordinances require to be heard or Investigated by the specific Board shall be referred as prescribed. Other matters within the ju r ediction of the Board or Commission, and such others as the Council deems appropriate, shall be -referred by the Council. The Board or Commission shall investigate, report, and recommend as appropriate, in as expeditious a manner as possible and shall keep records thereof in its minutes for public inspection. Copies of Minutes to .all Council' members and to Chairman of _'_l other Commissions. All meetings shall be open and upon public notice. .. All recommendations and requests from the Board and Commission are ' advisory in nature and thus the ultimate decision must rest with the Council. Recommendations and reports must be made to the Council first, and then to the press, i.e. Council should,. wherever possible, learn of recommendation first. This is not to prohibit or limit free speech or expression; only for order. Free Comnunication always. Periodic joint meeting; at least annually, -and: ' 1. As requested by Board. 2. As requested by Council. . • Attendance is important and Ordinance 0 shall be strictly enforced.- i 1 ' appointed because of interest,.and not 3. Be PP e O f expertise, in the . necessarily P It is the subject of the Commission. policy of the Council to name members •,', r from all areas of Edina; from view p fferent points... . ! training, expertise* Chairman, and such other officers !�. Name their own and shall consider as the deem advisable, ation of terms of same. advisability for rot t• S•- Recom:end to the Mayor and Council replacements for vacancies. . 6. Not be under any limitation or requirement to t support any political candidate or party. �. Take no public position until its recomIIenThenon has been acted upon by the Council. the Board or any member may make any state— ments he or she deems appropriate. This pro" cedure is for ,entsro€annot le or views. tBoard fmembers prohibit statem shall have any rigoval or agreement lby then 1 regardless of app • Council. The Council strongly desires the advice and direction of the Boards rbnrnu hness . - detail -S, and € sed Commissions. Their expertise, ability Cv analyze-deta cil regards the Board and Commissions, and their staffs, are desired. The Coun endations experts on the subject. Thus it is apparent that the recomm -as the p budgetary, policy, or other considerations as followed; however, g ate usually _ a result of Council's analysis and the public meetings and hearings may mean.' Wherever possible hat the Boards recommendation. may not always be followed. . t ns of disagreement. •the Council shall state its reaso • i MINUTES OF THE REGULAR MEETING OF THE EDINA HERITAGE PRESERVATION BOARD HELD WEDNESDAY, FEBRUARY 11, 1976 EDINA CITY HALL CONFERENCE ROOM Members Present: Foster Dunwiddie, Chairman, Paul Mucke, Gordon Stuart, James B. McWethy, George Burke, Maryanne Herman. Staff Present: Harold Sand, Planning Assistant. I. Approval of the Minutes: January 7, 1976, Organizational Meeting and the February 4, 1976, Special Meeting. Mr. Dunwiddie noted that the February 4, 1976, minutes were not available. No comments or corrections were made for the January 7, 1976, minutes, therefore Mr. Mucke moved the minutes be approved as submitted. Mr. Burke seconded the motion. All voted aye. Motion carried. II. By -Laws Approval. Mr. Dunwiddie commented that paragraph 7 should be made a complete sentence by the insertion of "shall be" after "responsibilities". Mr. Stuart inquired if the ordinance limiting commissioner's absence from meetings included special meetings, commenting that this may impose a hardship because of short notice to special meetings. Mr. Sand said that attendance at special meetings was included in the ordinance, however, it is unusual to have special meetings and therefore typically does not become a problem. He stated that Mr. Martinson could not attend tonight's meeting and probably the next meeting because he has Wednesday night meetings in connection with his job. Mr. Sand stated that he felt Mr. Martinson would be an asset to the board and if there were no conflicts with other member's schedules, a change in meeting day could be considered. Mr. Dunwiddie stated that he also had a regular Wednesday night conflict that he was sacrificing for the Heritage Preservation Board. After it was determined that there was no problem meeting the same night as the Bicentennial Commission, it was generally agreed to change the meeting date to the second Thursday of each month. Mr. Dunwiddie asked if any member of the Board was a member of the Hennepin County Historical Society, noting that it was required by the by-laws and ordinance No. 802-A2. No members indicated that they belonged to the County Society, therefore Mr. Dunwiddie indicated that he could join to satisfy that requirement. Mr. Dunwiddie inquired if a record of minutes was being maintained, commenting that it would be standard procedure to terminate the minutes with "respectfully submitted" and a signature. Mr. Sand indicated that he would be maintaining the official minutes book and could add a signature to the minutes. No further discussion being heard on.the by-laws, Mr. Burke moved that they be approved with the modification to paragraph 7 adding "shall be" after "responsibilities" and to change the meeting date to the second Thursday of each month. Mr. Stuart seconded the motion. All voted aye. Motion carried. III. Community Development Funding. Mr. Dunwiddie explained that at the February 4, 1976, special meeting, the Board decided to pursue the Edina mills project if community development funding were 2-11-76 HPB Minutes, page 2 provided. February 9, 1976, the City Council approved the staff recommendation for allocation of Community Development funds which included $4,845.00 for the mill project. Mr. Sand commented that February 10, 1976, the Edina Park Board was informed that an Edina Mill restoration feasibility study was being initiated and it would be brought to them for their consideration when completed. Mr. Sand mentioned that the Park Board was currently working with the Wooddale Neighborhood Association on a proposal in Utley Park. Mr. Dunwiddie stated that the concept was presented to the Edina Historical Society February 10th and they felt it was an excellent idea. They suggested that the first phase should be organized to provide a tangible result if the project were terminated for any reason. Mr. Sand explained that the next step would be preparation of an environmental assessment of the project that will be submitted to HUD to satisfy the funding pre- requisites. We will be working with Gordon Hughes, Environmental Planner. The program will be stated in a flexible manner to avoid any implication of a pre -determined result of the feasibility study. Mr. Dunwiddie suggested that it would be appropriate for each member of the board to bring a list of problems to solve, questions that may be raised, phases for the project and alternatives for discussion at the next meeting. No further action was taken. IV. Criteria for Heritage Preservation Designation. Mr. Dunwiddie presented a list of criteria that he prepared, stating that it was basically modeled after the National Register criteria. The national criteria is established and widely recognized and therefore better able to withstand a challenge. Mr. Dunwiddie read through the criteria noting that there was a 50 year cut off for most property, that will remove the decision from the realm of opinion and allow objective decisions. Mr. Burke stated that it seemed that there were few important structures in Edina that will qualify for the 50 year cut-off suggesting that a list of future important buildings could be included. Mr. Dunwiddie stated that there may be some surprises and that the city has three properties on the National Register including the Cahill School, Grange Hall and the Grimes House. He also stated that a similar case probably could be developed for the Baird House as an example of Queen Anne Architecture and because Mr. Baird was one of the committee members involved in the incorporation of Edina in 1888. A general discussion followed with mentioning the Delaney Cemetery on the hill near Kellogg Avenue, south of W. 70th Street, the Ryan House, the Sly House and the recently remodeled house across from the Colonial Church. Mr. Dunwiddie suggested that the Board members look as they drive around the City for eligible properties. It was generally agreed that the criteria would have to be studied further. Mr. Burke moved that the matter be continued until the next meeting. Mr. Mucke seconded the motion. All voted aye. Motion carried. Mr. Sand mentioned that it would be necessary to begin application for National Register designation of the Edina Mills site because that was a prerequisite for 2-11-76 HPB Minutes, page 3 federal funding. Mr. Mucke moved that the Board request permission from the City Council to proceed with the application. Mr. Burke seconded the motion. All voted aye. Motion carried. No further business to discuss before the Board, Mr. Mucke moved the meeting be adjourned. Mr. McWethy seconded the motion. All voted aye. Motion carried. Respectfully submitted, /-I�r Harold Sand