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HomeMy WebLinkAbout1998 HPB Meeting Minutes RegularMemo To: Heritage Preservation Board From: Joyce Repya CC: File Date: February 19, 1998 Re: CLG Grant Application and February 24, 1998, meeting Enclosed you will find a copy of the CLG Grant Application for the Historic Context Study/Local Curriculum which has been submitted to the Minnesota Historical Society. We are currently in a wait-and-see mode. All applications will be reviewed by the MHS Grants Review Committee at a public meeting on March 19, 1998. At that time the Committee may make one of the following recommendations: 1. The project be funded as submitted; or, 2. The project be funded with changes to the scope and/or budget; or, 3. The project will not be funded. We should be hearing from the MHS prior to March 19th to advise us on the status of our application. I will keep you posted. In light of the fact that no new business has cropped up since the January meeting and the CLG Grant Application is in a holding pattern, the regularly scheduled meeting for Tuesday, February 24, 1998, will not be held. 0 Page 1 Memo To: Heritage Preservation Board From: Joyce Repya CC: File Date: March 20, 1998 Re: March Meeting As I'm sure you've noticed the Boards and Commissions meeting is scheduled for the same evening as our regularly scheduled March meeting. In light of the conflict, lets' meet at the dinner and I'll catch you up on the CLG Grant application. If you will be unable to attend the dinner (we'll miss you), know that I made a presentation to the CLG Grants Review Committee on Thursday, March 19'h at the James H. Hill House in St. Paul. The review committee will submit their recommendations to the Minnesota Historical Society at its April meeting. That being the case, we probably won't be hearing on the status of the grant until late April, early May. Looking forward to seeing you at Braemar Clubhouse on Tuesday night! 0 Page 1 AGENDA REGLAR MEETING OF THE EDINA HERITAGE PRESERVATION BOARD TUESDAY, APRIL 28, 1998, AT 7:00 P.M. EDINA CITY HALL MANAGER'S CONFERENCE ROOM I. APPROVAL OF THE MINUTES: January 27, 1998 II. CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION: III. MINNESOTA HISTORICAL SOCIETY PRESERVATION CONFERENCE: May 15-16,1998 IV. OTHER BUSINESS: V. NEXT MEETING DATE: May 26, 1998 VI ADJOURNMENT MINUTES OF THE REGULAR MEETING OF THE EDINA HERITAGE PRESERVATION BOARD TUESDAY, APRIL 28, 1998, AT 7:00 P.M. EDINA CITY HALL MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: John Cooney, Marilyn Curtis, John McCauley and Lois Wilder MEMBERS ABSENT: Gary Nyberg, Herman Ratelle, and Donald Wray STAFF PRESENT: Joyce Repya I. APPROVAL OF THE MINUTES: John Cooney moved to approve the minutes of the January 27, 1998, meeting. Lois Wilder seconded the motion. All voted aye; motion carried. II. CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION: Ms. Repya advised the Board that the Minnesota Historical Society has denied their grant request for a historic context study/local history curriculum citing that although both projects fit the parameters of eligible projects, they felt it was unrealistic to produce a good curriculum without adequate historical research as a basis. While our request included a historic context study, it appeared secondary to the local curriculum. The State further pointed out that they felt the two projects should not be undertaken in the same grant year. On a positive note, Britta Bloomberg, head of the State Grant Department said that not all grant funds had been awarded with $16,575 remaining. She went on to encourage us to revise our application for the spring grants cycle which is due May 15, 1998. Ms. Repya explained to the Board if they chose to pursue the historic context study, with the school district out of the loop, the required 50% financial match would be an issue since the HPB does not have a budget. She then suggested the Board may wish to request a cash match from the Edina Foundation to help with the financial package. Marilyn Curtis asked for clarification of the funds to be requested both for the CLG grant with the state as well as the cash match from the Foundation. Ms. Repya explained that the estimated total cost for the historic context study would be $11,900; 50% or $5,950 would be funded with the CLG grant with the remaining $5,950 the responsibility of Edina's HPB. She went on to explain that the Board's $5,950 responsibility, $2,900 would be defrayed by in-kind services and supplies, leaving $3,050 remaining which could possibly be picked up by the Edina Foundation. Members of the Board discussed the importance of the historic context study to their future projects. Ms. Repya pointed out the message of the State Historical Society is sending out is pretty clear - they want cities to have a historic context study in place as a foundation for all projects requesting state funds. Following a brief discussion, Marilyn Curtis moved to proceed with both the CLG grant application for a historic context study as well as funding assistance from the Edina Foundation. Lois Wilder seconded the motion. All voted aye; the motion carried. III. MINNESOTA HISTORICAL SOCIETY PRESERVATION CONFERENCE: May 15-16,1998 Ms. Repya advised the Board the annual preservation conference would be held in Faribault at Shattuck -St. Mary's School on Friday and Saturday, May 15" and 16'. She encouraged Board members to attend one or both days, reminding them that attendance is mandatory by at least one Board member in order for the City to maintain its Certified Local Government Status. No formal action was taken. IV. OTHER BUSINESS: None V. NEXT MEETING DATE: May 26, 1998 IV. ADJOURNMENT: 7:30 p.m. Rspectfully submitted, Joyce .Repya E Memo To: Edina Heritage Preservation Board From: Joyce Repya CC: File Date: May 19, 1998 Re: Regularly scheduled meeting May 26, 1998 Currently we have two requests for funding that are pending approval: 1. $5,095.00 CLG grant for the historic context study, and 2. $3,050.00 from the Edina Foundation to complete the 50% match required. (I have included both applications for your information.) Because both requests are pending at this time, there really isn't any further business we can transact. That being the case, I am canceling the meeting for Tuesday, May 26'. *JUST A REMINDER If you can not attend a scheduled meeting, please let me know. Last month we had important business to transact (approval of our funding requests), however, we didn't have a quorum. If I know we won't have a quorum, I can cancel the meeting and save everyone time. Thanks! 0 Page 1 Memo To: Heritage Preservation Board From: Joyce Repya CC: File Date: June 18, 1998 Re: June 23`" Meeting The regularly scheduled meeting for Tuesday, June 23, 1998, will not be held due to a lack of subject matter. CLG Grant Application Update: The Minnesota Historical Society considered our CLG grant application for the historic context study at it's June 1 Vh meeting of the grants committee. The committee's recommendation will be forwarded to the MHS governing board for action at their July 16"' meeting. We will be notified about the status of our application after the governing board's meeting. Perhaps we will have news for our July 28"' meeting. I'll keep you posted. 0 Page 1 AGENDA SPECIAL MEETING OF THE EDINA HERITAGE PRESERVATION BOARD TUESDAY, AUGUST 4, 1998, AT 7:00 P.M. EDINA CITY HALL MANAGER'S CONFERENCE ROOM APPROVAL OF THE MINUTES: APRIL 28, 1998 II. PERMIT FOR MODIFICATION: JONATHAN GRIMES HOUSE 4200 WEST 44T" STREET Detached Garage III. CERTIFIED LOCAL GOVERNMENT GRANT UPDATE: IV. REPORT ON MHS PRESERVATION CONFERENCE: May 16, 1998 Shattuck -St. Mary's School Faribault„MN V. OTHER BUSINESS: VI. ADJOURNMENT: MINUTES OF THE RESCHEDULED MEETING OF THE EDINA HERITAGE PRESERVATION BOARD TUESDAY, AUGUST 4, 1998, AT 7:00 P.M. EDINA CITY HALL MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Chairman Gary Nyberg, John Cooney, Marilyn Curtis, Herman Ratelle, and Donald Wray MEMBERS ABSENT: John McCauley and Lois Wilder STAFF PRESENT: Joyce Repya I. APPROVAL OF THE MINUTES: Marilyn Curtis moved to approve the minutes of the April 28, 1998, meeting. Herman Ratelle seconded the motion. All voted aye; the motion carried. II. PERMIT FOR MODIFICATION: Jonathan Grimes/4200 West 44th Street Joyce Repya reminded the Board that the Jonathan Grimes House is listed on the National Register of Historic Places as well as being locally zoned Heritage Preservation District. Dr. and Mrs. Bruce Ferrara, the current owners are proposing the following improvements to the detached garage located in the rear yard: 1. Replace the roof which currently has holes and rotten roof boards, and 2. Expand the attic area to increase storage space and provide access inside the garage. The plans show an increase in building height as measured from the mid -point of the gable roof to 12 feet 6 inches. The added height will provide increased storage space in the attic area. The Ferrara's are proposing to bring the structure more closely in keeping with the house architecturally with the addition of gable end window dormers on the east and west elevations, a gable over the service door as well as bracketed, overhanging eaves. The proposed building materials will be cedar shake shingles and cedar siding. The exterior paint and detail trim will match the house. Ms. Repya pointed out that when the Grimes House was rezoned to Heritage Preservation District in 1975, the associated Heritage Preservation Easement stipulated that the Heritage Preservation Board as advisors to the City Council would be responsible to oversee any change or alteration of any kind to the exterior of any or all improvements on the site. The subject detached garage was not part of the original Grimes Homestead; it was built in 1922, 53 years after the house was constructed in 1869. Furthermore, there is no mention of the structure in either the application for National Register status or in the City's rezoning reports. However, due to the aforementioned conditions in the Heritage Preservation Easement, the Heritage Preservation Board is responsible to oversee any changes to the structure. In closing, Ms. Repya stated that the plans presented exhibit attention to detail; while not replicating all of the historic features of the home, ensuring that the structure will compliment, but not dominate the site. Ms. Repya explained that staff would recommend approval of the subject modification permit because the plans presented provide for the necessary maintenance and repair to the roof of the structure; the expanded attic space will not detrimentally affect the historic integrity of the site; and the subject garage is not visible from the front street, thus will have no impact upon the street scape. Furthermore, Ms. Repya added that approval of the plans should be conditioned upon the plans presented and that the building materials and paint match the house. Michael Dahl, contractor for the proposed project was present to address questions. When asked why the roof needed to be raised, Mr. Dahl explained that the added height in the attic will provide added storage space while also accommodating a stairwell inside the garage. Up until now, the only access to the attic space was from an exterior door above the garage door. Board members briefly discussed the plan agreeing that the plan does a good job of complimenting the site. Herman Ratelle then moved to approve the subject permit for modification subject to the plans presented and the condition that the building materials and paint shall match the house. John Cooney seconded the motion. All voted aye; the motion carried. 2 III. CERTIFIED LOCAL GOVERNMENT GRANT UPDATE: Ms. Repya had good news to report. The requests for grand funds from the Minnesota Historical Society and the Edina Foundation have both been approved. The Heritage Preservation Board will have $9,000 in grant funds to go toward an historic context study for the City of Edina. The project will go before the City Council to authorize the Mayor's signature on the agreements with the Minnesota Historical Society. Once the executed agreements are returned from the State, the Board will begin work on the context study. No formal action was taken., IV. REPORT ON MHS PRESERVATION CONFERENCE: May 16, 1998, Shatack- St. Mary's School, Faribault, Minnesota Ms. Repya reported that she attended the State Historic Preservation Conference on Saturday, May 16, 1998, representing the Edina Heritage Preservation Board. The keynote speaker, Tom Lewis, Professor at Skidmore College, Saratoga Springs, New York and author of Divided Highways: Building the Interstate Highways, Transforming American Life spoke of the impact the interstate highway system has had on America. His talk was very informative and captured the interest of all in attendance. Ms. Repya explained that she also attended sessions on "Developing Local History Education Programs" and "Design Review and Preservation Commissions". Both presentations were informative with helpful information we might refer to in the future. V. ADJOURNMENT: 7:45 P.M. &L,-- t ally Submi 3 AGENDA REGULAR MEETING OF THE EDINA HERITAGE PRESERVATION BOARD TUESDAY, , 1998, AT 7:00 P.M. EDINA CITYHALL ANAGER'S CONFERENCE ROOM Oc,"ob e,r 7 I. APPROVAL OF THE MINUTES: August 4, 1998 II. HISTORIC CONTEXT STUDY: III. OTHER BUSINESS: IV. ADJOURNMENT: C7 MINUTES OF THE RESCHEDULED MEETING OF THE EDINA HERITAGE PRESERVATION BOARD WEDNESDAY, OCTOBER 7, 1998, AT 7:00 P.M. PERKINS RESTAURANT, 4917 EDEN AVENUE MEMBERS PRESENT: Chairman Gary Nyberg, John Cooney, John McCauley, Herman Ratelle and Donald Wray MEMBERS ABSENT: Marilyn Curtis and Lois Wilder STAFF ABSENT: Joyce Repya OTHER PRESENT: Deborah Morse -Kahn, Historic Consultant I. APPROVAL OF THE MINUTES: Herman Ratelle moved for approval of the minutes from the August 4, 1998, meeting. John Coney seconded the motion. All voted aye; motion carried. 11. HISTORIC CONTEXT STUDY: Joyce Repya advised the Board that on September 22... , she met with Britta Bloomberg and Michael Koop from the Minnesota State Historic Preservation Office (SHOP) to discuss the management and processes involved with the CLG Grant for the Historic Context Study. Ms. Repya provided the Board with a schedule of tasks to be completed. The first objective to fulfill is the hiring of a research historian. Ms. Repya presented the Request for Proposal (RFP) outlining the product the Board would like to see produced along with budget and timeline. Ms. Repya explained the RFP would be sent to over a dozen qualified historic consultants from a list provided by SHPO. The Board would then review the proposals submitted and invite four consultants to interview for the position. From the four interviewees the HPB will choose the consultant they would like to work on the project. The Board briefly reviewed the proposed RFP, the details required by SHPO and the points of interest to them. Herman Ratelle then moved approval of the Request for Proposal for mailing without corrections. John Cooney seconded the motion. All voted aye; motion carried. John McCauley asked how the interview process would take place. Ms. Repya explained that several members of the Heritage Preservation Board (not the entire Board), Deborah Morse -Kahn of Regional Research Historian, serving as a consultant and Ms. Repya as the Project Directors will serve as the interview committee. After the Committee has interviewed the four chosen candidates, they will recommend one candidate that the entire HPB will vote to hire. Ms. Repya pointed out that volunteers for the interview committee should be identified. She explained that the interviews are tentatively scheduled for the evening of November 17th with their recommendation made to the HPB at a special meeting on November 19th The following board members volunteered to serve on the interview committee: • Gary Nyberg • Marilyn Curtis • John McCauley • Herman Ratelle • Donald Wray Ms. Repya further stated that she would supply the interview committee with a list of questions that will be asked during the candidate interviews as well as an updated schedule of activities. Ms. Repya then introduced Deborah Morse -Kahn a research historian who has a strong background in Edina history having worked for the Edina Historical Society as well as serving as the author of many wonderful history articles in the City's "About Town" magazine. In addition, Ms. Morse -Kahn has most recently completed writing the book Edina: Chapters in the City's History which is truly a work of art and a treasure for the City. The Heritage Preservation Board is most fortunate that Ms. Morse -Kahn has agreed to serve as a consultant to the Board (pro bono) for the historic context study. Ms. Morse - Kahn's knowledge of Edina's history coupled with her knowledge of SHPO processes will prove to be invaluable to the process. Ms. Repya added that Ms. Morse -Kahn's time will be credited toward the in-kind contributions for the projects budget. Following a brief discussion with Ms. Morse -Kahn , all of the Board members expressed their thanks to her for donating her time and talents to the historic context study. No further action was taken. III. OTHER BUSINESS: Peterson House Modification: 5312 Interlachen Boulevard Ms. Repya advised the Board that that Bradley and Leeanne Montgomery, owners of the Peterson House are proposing to remove a large double hung window from the west wall of the living room, replace it with a direct vent gas fireplace and install two double hung windows; one on either side of the fireplace. In a letter addressed to the Board, the Montgomery's explained that the new "Marvin" windows will be wood on the inside and white vinyl clad on the outside. They will 2 L' be the same size as the existing window and will have wide rails on the bottom near the sills and grills on the top portion to match an existing dining room window. The fireplace will necessitate the construction of a small cabinet around the gas vent on the west exterior side off the house, siding it with matching redwood. The Montgomery's explained that they researched the possibility of installing a wood -burning fireplace, but found they would lose an upstairs window and a basement window with a full brick chase. Gary Nyberg told the Board that he is familiar with the Peterson house and recalled that the west living room windows look directly out on the east wall of the house next store. Ms. Repya concurred with Mr. Nyberg adding that the west wall of the Peterson house is only 9.5 feet from the property line (code requires a 10 foot setback) photograph's furnished by the Montgomery's attested to the fact that the only view from the living room is the solid building wall of the house next door. Board members briefly discussed the proposed changes. Herman Ratelle stated that he was glad to see the Montgomery's show the interest in improving their home while being sensitive to its historic integrity. He then moved to approve the proposed fireplace/window modifications subject to the plans presented. John McCauley seconded the motion; all voted aye; motion carried. Ms. Repya than advised the Board that the Montgomery's are also planning an addition to the rear (north) side of their home which they will bring before the Board after the 1st of the year. Mr. Nyberg stated that the necessity for an addition to the house did not surprise him because, while charming, it is a relatively small farm house from the 1880's. No further action was taken. IV. ADJOURNMENT: 8:15 p.m. Respectfully submitted, Joyce Repya 3 AGENDA SPECIAL MEETING OF THE EDINA HERITAGE PRESERVATION BOARD THURSDAY, NOVEMBER 19, 1998, AT 7:00 P.M. GEORGE BAIRD HOUSE, 4400 WEST 50TH STREET I. APPROVAL OF THE MINUTES: October 7, 1998 11. HISTORIC CONTEXT STUDY: Selection of Research Historian III. OTHER BUSINESS: IV. ADJOURNMENT MINUTES OF THE REGULAR MEETING OF THE EDINA HERITAGE PRESERVATION BOARD THURSDAY, NOVEMBER 19, 1998, AT 7:00 P.M. GEORGE BAIRD HOUSE, 4400 WEST 50TH STREET MEMBERS PRESENT: Vice Chairman Donald Wray, Marilyn Curtis, John McCauley, and Herman Ratelle MEMBERS ABSENT: John Cooney, Gary Nyberg and Lois Wilder STAFF PRESENT: Joyce Repya OTHER PRESENT: Deborah Morse -Kahn, Historic Consultant 0 I. APPROVAL OF THE MINUTES: Herman Ratelle moved for approval of the minutes from October 7, 1998. John McCauley seconded the motion. All voted aye; the motion carried. II. HISTORIC CONTEXT STUDY: Selection of Research Historian Ms. Repya reminded the Board the interviews to select a research historian for the historic context study were held on Tuesday, November 17, 1998. Originally, three candidates were scheduled to interview for the position, those being: 1. Carol Zellie, Landscape Research, 2. Daniel Hoisington, Hoisington Preservation Consultants, and 3. Robert Vogel, Robert C. Vogel and Associates. On the afternoon of the interviews, Daniel Hoisington telephoned to explain that he was no longer interested in being considered as a candidate for the project, thus two firms remained to be interviewed; Landscape Research and Robert C. Vogel and Associates. The interview committee consisted of Heritage Preservation Board members Donald Wray, Marilyn Curtis and John McCauley. Staff Representative Joyce Repya served as recording secretary, and Deborah Morse -Kahn, Regional Research Associates served as a professional consultant. The following questions were asked of both candidates: 1. Briefly explain your idea of an historic context study and how it can best serve a community. 2. What context studies have you done in the past which might be comparable to Edina's? 3. Considering that a context study has not been completed for a first tier suburb, what challenges might you foresee when working on Edina's? 4. Why is your firm best qualified to produce Edina's Historic Context Study? Ms. Repya reported the following reactions of the interview committee: ■ Carol Zellie and Garneth Peterson, Landscape Research. The Committee was impressed with the knowledge of Edina which Ms. Zellie and Ms. Peterson brought to the interview. It was obvious that they had done their homework. The samples of their work were beneficial to the committee in that they offered good examples of the quality work they had completed for the University of Minnesota and the City of Minneapolis to name a few. The committee observed that Ms. Zellie was not as responsive to their questions, sometimes offering information which while interesting, was not relevant to the context study at hand. ■ Robert Vogel, Robert C. Vogel & Associates Mr. Vogel impressed the committee with a well organized, clear and direct presentation. The committee was very impressed with the study his firm produced for Cottage Grove. Although Mr. Vogel did not interject details pertaining to Edina's history in the interview, the committee was impressed with his explanations of how he would tailor the study to meet the needs of the community; looking at past goals as well as the current Comprehensive Land Use Plan. Summary: The committee agreed that both Landscape Research and Robert C. Vogel & Associates were highly qualified and either one would produce a quality context study for the City. However, since only one firm can be recommended for the job, the committee agreed that Robert Vogel & Associates exhibited a style and approach that more closely matched their vision for the context study. Mr. Vogel proposed more man hours for the job and added that any time over that which is proposed would be donated as in-kind which really impressed the committee. , Following a brief discussion, Marilyn Curtis moved to accept the interview committee's recommendation of Robert Vogel & Associates. Donald Wray seconded the motion. All voted aye; the motion carried. III. OTHER BUSINESS: None IV. ADJOURNMENT: 7:40 p.m. Respectfully Submitted Joyce Repya MEMORANDUM TO: Heritage Preservation Board FROM: Joyce Repya SUBJECT: December 22nd Meeting - Canceled DATE: December 18, 1998 I'm sure it comes as no surprise to you that the regularly scheduled meeting for the HPB, next Tuesday will not be held. The Historic Context Study is moving along nicely. Robert Vogel and I have met with Michael Koop at the Minnesota Historical Society, as well as the folks at the Edina Historical Society. Currently, Robert is in the research mode. He is planning on reporting his progress to you at the February 1999 meeting. I'm looking forward to our projects in the coming year, but until then, have a safe and happy holiday.