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HomeMy WebLinkAbout2016 02-10 Planning Commission Meeting Minutes Regular Draft Minutes❑ Approved MinutesZ Approved Date:2/24/2016 /i�N,A, Minutes ok 0 City Of Edina, Minnesota • m Planning Commission pro ® �ay Edina City Hall Council Chambers 'n Wednesday, February 10, 2016 I. Call To Order Chair Platteter called the February 10, 2016 Planning Commission meeting to order at 7:00 PM. II. Roll Call Answering the roll all were Chair Platteter, Commissioners Strauss, Thorsen, Nemerov, Olsen, Carr, Forrest and Student Commissioners Kivimaki and Ma. Staff present: Cary Teague, Community Development Director and Jackie Hoogenakker Commission Support Staff. Absent Members: Commissioners Hobbs and Lee III. Approval Of Meeting Agenda Motion by Thorsen to approve the February 10, 2016 Planning Commission meeting agenda. Motion seconded by Strauss. Motion carried. IV. Approval Of Meeting Minutes Motion by Thorsen to approve the January 13th and 27th Planning Commission meeting minutes with changes noted to the January 27, 2016 meeting minutes. Motion seconded by Strauss. Motion carried. V. Public Hearings A. Conditional Use Permit. Edina Public Schools, 6754 Valley View Road, Edina, MN Planner Presentation Planner Teague reported Edina Public Schools is proposing to build a 142,000 square foot addition to the existing high school. In May of 2015 voters passed a successful referendum part of which was to build an addition located on the northwest side of the high school to house 9th grade students. With graphics Teague pointed out the proposed additions, changes to the existing campus. Concluding, Teague stated staff recommends Conditional Use Permit approval based on the following findings: pg. 1 Draft Minutes❑ Approved Minutes Approved Date: 2/24/2016 I. The proposal meets the Conditional Use Permit conditions Per Section 36-305 of the City Code. 2. The proposal meets all applicable Zoning Ordinance requirements. 3. The addition addresses building space needs at the school. 4. The parking and traffic study done by SRF has demonstrated that the existing roadways and parking lot would support the addition. Approval is also subject to the following conditions: !. Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site plan date stamped December 23, 2015. • Grading plan date stamped December 23, 2015. • Landscaping plan date stamped December 23, 2015. • Building elevations date stamped December 23, 2015. • Building materials board as presented at the Planning Commission and City Council meeting. 2. Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the watershed district's requirements. 3. Compliance with the conditions required by the city engineer in his memo dated January 20, 2016. 4. Building plans are subject to review and approval of the fire marshal at the time of building permit. 5. Bike racks must be provided to meet minimum Zoning Ordinance requirements. 6. A building permit must be obtained within two years of City Council approval. Appearing for the Applicant PP g Vaughn Dierks and Sal Bagley representing the school district. Applicant Presentation Mr. Dierks reported that the School District and the City worked closely on the plan before the Commission this evening. Dierks said the District agrees with all conditions; however, would like condition 3.1) in the Engineers Memo eliminated or modified. Dierks explained that the District has worked very hard with surrounding neighbors and in discussions with residents on Chapel Drive it was felt that realigning the driveway along the west property line to line up with Chapel Lane was problematic. Dierks explained that presently Chapel Lane is used as a "cut through" from Antrim Road into the campus and if the westerly drive aisle is moved to line up with Chapel a "straight shot" into the campus may be a more attractive choice. Continuing, Dierks also noted that moving the westerly drive aisle would also result in the loss of parking spaces. Dierks said the District would like to continue to work with the City on 3.1) until a mutual solution can be found. pg. 2 Draft Minutes Approved MinutesM Approved Date:2/24/2016 Dierks highlighted aspects of the project for further discussion: • Campus circulation interior and exterior. Highlighting vehicle and bus routes, parking, stacking, etc. • Work with the City on road systems (Valley View Road) to improve safety, stacking, etc. • Increase location of bike racks • Review access points • Continued work with the Nine Mile Creek Watershed District on all storm water management plans, pointing out their locations. • Lighting. Use of LED lighting throughout the site. • Exterior building materials are to complement the existing buildings with matching brick colors (light and dark), glass (clear and ceramic fritted); metal panel complements the existing copper panels, etc. • Review of ALTA survey circulation. • Increase in landscaping Concluding, Dierks said the District continues to work with the City, neighborhoods, and Watershed District. Discussion/Comments Commissioners expressed support for the project and the addition itself, noting the proposed addition meets all zoning requirements for building height, setback, density, etc. Commissioners expressed the following: • Acknowledgement that the traffic analysis by SRF indicates less than ideal conditions at access points entering/exiting school property. It was acknowledged that those "conditions" occur during the peak times of school start and end. Commissioners stressed the importance of the School District and City working together to mitigate traffic; now and in the future. • With regard to the condition 3.I) of the Engineering Memo- aligning the west most entrance and cross walks with Chapel Drive, add to that condition "unless another alternative to address the issues is agreed upon by the city engineer and school district". It was acknowledged that a patrol officer will continue to be posted at intersections. It was further noted that the sign on Antrim Road prohibiting the turn onto Chapel Drive during peak hours is enforced. • Pay attention to drainage for both the neighbors to the east and west of the site. If feasible consider adding vegetation along the westerly property line. Additional landscaping could mitigate possible drainage issues. • A firm suggestion that the School District should take advantage of their student body and work with them to ensure safe pedestrian and bike way finding. Implement measures as walkers and bike traffic increases. • The District should look at all exterior lighting to ensure that lighting was directed away from residential properties. Implement state of the art lighting measures with the suggestion that lighting be down lit, "cut-off". Public Hearing pg. 3 Draft Minutes Approved Minutes Approved Date:2/24/2016 Chair Platteter moved to open the public hearing. The following residents addressed the Commission. Lydia Reiner, 4813 Lakeview Drive, Edina, MN. Student, expressed interest in working with the District on pedestrian and bike way finding. Mark Kuck, 6609 Nordic Drive, Edina, MN, expressed concern on possible drainage and lighting issues. Chair Platteter asked if anyone else would like to speak to the issue; being none, Commissioner Thorsen moved to close the public hearing. Commissioner Carr seconded the motion. All voted aye. MOTION Commissioner Olsen moved to recommend Conditional Use Permit approval based on staff findings and subject to the following staff conditions: I. Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site plan date stamped December 23, 2015. • Grading plan date stamped December 23, 2015. • Landscaping plan date stamped December 23, 2015. • Building elevations date stamped December 23, 2015. • Building materials board as presented at the Planning Commission and City Council meeting. 2. Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the watershed district's requirements. 3. Compliance with the conditions required by the city engineer in his memo dated January 20, 2016. 4. Building plans are subject to review and approval of the fire marshal at the time of building permit. 5. Bike racks must be provided to meet minimum Zoning Ordinance requirements. 6. A building permit must be obtained within two years of City Council approval. Approval is also subject to the following additional conditions: 7. Revise the city engineer condition 3.1) as follows: I) aligning the west most entrance to make a four way intersection and cross walks with Chapel Lane, unless another alternative to address the issue is agreed upon by the city engineer and school district. pg. 4 Draft Minutes❑ Approved MinutesZ Approved Date: 2/24/2016 8. The school district should work to improve bike and pedestrian way finding and gather input from students and pertinent clubs. Add more bike racks. 9. Add landscaping where feasible along the west property line. 10. Down lit, "cut-off" lighting is to be installed in the parking areas, to meet city code regulations. Motion seconded by Commissioner Strauss. Ayes; Strauss, Olsen, Nemerov, Carr, Forrest, Platteter. Nay; Thorsen Commissioner Thorsen stated he supports the project; it's a good one; however, entered a Nay vote because in his opinion some of the additional conditions were ambiguous and not within our scope. VI. Community Comment None. VII. Correspondence And Petitions Chair Platteter acknowledged back of packet materials. VIII.Chair And Member Comments Commissioner Carr reported that the work group for the Greater Southdale Area continues to meet on phase 2 IX. Staff Comments Planner Teague reported that a work session with the Greater Southdale Area Task Force is being planned for March 23, 2016. Teague said he would get back with Commissioners with further details. Planner Teague reminded Commissioners to RSVP for the Boards and Commission Dinner event on February 29th. X. Adjournment Motion by Strauss to adjourn the February I0, 2016 Planning Commission meeting at 8:50. Seconded by Olsen. Motion carried. Respectfully submitted pg. 5