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HomeMy WebLinkAbout2013-01-10 PacketDRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday January 10, 2013 7:01 PM I. CALL TO ORDER 7:01p.m. II. ROLL CALL Answering Roll Call was Brandt, Heer, Kostuch, Latham, Risser, Sokol, Thompson, Zarrin, and Chair Sierks Absent: Gubrud, Rudnicki Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Latham and seconded by Member Thompson to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes. Revise December Meeting Minutes and approve in February. B. Attendance report and roster C. Workgroup list and minutes Motion made by Member Latham and seconded by Member Risser to approve the Minutes for November and Consent Agenda and amend the December Minutes. Motion carried unanimously. V. COMMUNITY COMMENT. No Comments. VI. REPORTS AND RECOMMENDATIONS A. Air and Water Quality WG. Member Risser explained the merger of the Air Quality and the Water Quality Working Groups was due to the Chair of the Water Quality stepping down and that both environments influence each other. In 2012, No Idle signs were installed at Concord Elementary & Creek Valley Elementary Schools encouraging residents not to idle their engines while they pick up and drop off children. The Working Group reviewed the Wellhead Protection Plan for the city. In 2013, the Working Group would like to encourage residents in getting the local lake names officially recognized by the DNR for their documents to be better understood. The Storm Water Pollution Plan will be reviewed this year too. B. Recycling & Solid Waste WG. Member Latham thanked all Recycling & Solid Waste Working Group Members for their participation and invited new members to call city hall if they want to join. In October 2012, Single Sort Recycling was approved by the City Council, so Member Latham reviewed what is and isn't acceptable to recycle now. She reviewed the 2012 comparison of single verses duel sort and how paper, glass and the new commodities has increased recycling by 8% during the 4th quarter 2012 compared to 4th quarter 2011. She said if residents would like to recycle organics they can contact Vierkant Disposal Inc. She reminded residents that the wheeled carts must be stored out of view of the front yard per city code. She said you can contact the city if you'd like to upgrade or down grade your recycling cart size. She reminded residents that your green bins will not be picked up if you're using them for overflow. She suggested possibly working with a neighbor who recycles less to take your overflow. In 2012, 25 Recycling Bins were installed at City Parks; additional 25 bins will be installed yearly until a total of 100 bins have been installed. "No Pet Waste" Stickers will be placed on the Park Recycling Bins to stop contamination of the recyclables. If a bag of pet waste is put in a recycling bin, the entire contents of the bin will be put in the trash and not recycled. Organic Recycling has been implemented at City Hall & Edinborough and will be soon be added to the other city facilities. Edina is the only city to ask for a Trash Collection report by weight and the RSW working group will review the findings this year. In 2013, Member Zarrin will be starting a Business Recycling Education Task Force. Members of the task force will include EEC Members, City Staff, Hennepin County Environmental Services, Edina Chamber of Commerce and local business owners. Edina will be a pilot city for Hennepin County for promotevducat e� r' fereview commercial recycling. Education Outreach WG. Member Thompson reviewed the mission of the working group. In April 2012, there was a Dialogue on The Environment, Economy & Food Supply from Global to Local with Dr. OC.Jonathan Foley. In November, Solar Works in Edina was an event where one business and two residents shared their solar installation experiences. Edina Interfaith Environmental Coalition was created to educate energy efficiency and environmental stewardship among the faith communities. In 2013, EEC Film Series will start in March with the Carbon Nation Film. Second Annual April Earth Day Celebration with the topic What's Up with the Weather? Member Thompson invited residents to contact him if they'd like to join the working group. D. Student Initiatives. Member Sokol reported that Project Earth received a Green Partners Grant to install hand dryers in the high school bathrooms to remove paper towel waste. Member Brandt reported that Project Earth installed compost centers in the high school lunchroom and installed water bottle fillers to encourage students to use refillable bottles instead of plastic water bottles. E. Purchasing Task Force. Member Kostuch said the first green purchasing policy task force annual report will be due this year. F. Energy WG. Member Heer gave an overview of EEEP. In 2012, he reported that Edina won an award for PACE from the Environmental Initiative Group. Edina achieved Step 3 for Green Step Cities. The working group gave a recommendation for a more energy efficient Golf Dome. In 2013, Member Heer plans to promote EEEP, Building Energy Efficiency Audits, and continue work on the Green Step Cities program. Member Heer also thanked Mr. Bintner for all of his hard work with the EEC. G. Presentations i. McKinstry GESP/Solar (Trish Curtis & Brent Schmidt). Ms. Curtis gave a Project Overview which included Building Envelope Improvements (weatherization upgrades), Solar (solar panels installed at City Hall), Water Conservation (reducing flow of water on showers), and Interior Lighting (for better energy efficiency) within all City facilities. The project cost was $701,093 with utility savings of $54,021 and it included incentives of $284,750 with the project payback occurring within 7.7years. ii. B3 System. Mr. Bintner presented the 3yrs of data on City Facilities using the Building Energy Use Benchmark System. He discussed what the current building energy use is, opportunities exist for energy savings, how previous energy efficiency improvements performed and if the city is meeting their environmental goals. iii. ULI Regional Indicators. Rick Carter, consultant at LHB Inc gave the Regional Indicators Report which compared Edina and 20 other cities within MN over a four year period. The report contains Edina's total city use of Energy, Water, Travel, Waste and Greenhouse Gas Emissions among Residential and Commercial/Industrial properties. The goal is to promote efficiency and sustainable change at the scale of the city through multiple tasks. iv. Green Step Cities. Chair Sierks said there are 50 cities participating in Green Step Cities which is a free, voluntary, continuous challenge, assistance and recognition framework for taking more sustainable actions. Edina was a pilot city and now has completed Step 3 along with three other cities. There are 28 best practices with 4-8 optional actions under each best practice. Edina has completed 37 actions under 16 best practices. The program is currently developing Steps 4-6. Member Latham thanked Chair Sierks for being instrumental in Edina joining the program. VII. CORRESPONDENCE & PETITIONS. No Comments. VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. 2013 EEC Workplan. Mr. Bintner reviewed the 2013 EEC Work Plan that was approved by Council. The work plan is Comprehensive City Building Energy Efficiency Project, Energy Efficiency Community Outreach and Education Project, Promote Edina Emerald Energy Program with exploring applications to residential property, Integrate Comprehensive Plan Chapter 10 Into City Operations, Surface Water Quality Policy Exploration, and Update Recycling Licensing Ordinance with language or program related to commercial recycling. Chair Sierks would like to work with City staff to explore what risks might be involved with expanding PACE to residential properties and possibly have it promoted by the EEC April Forum. Member Zarrin introduced her plan for a Business Recycling Education Task Force that will meet once a month every third Wednesday at 3:30pm at the Chamber of Commerce. Member Latham asked Mr. Bintner why the Urban Forest Task Force was removed as a Work Plan item, since it was on the 2012 Work Plan and that there isn't much staff time involved. Mr. Bintner said it was due to other priorities. Chair Sierks would like to discuss what the work plan priorities are at the February EEC meeting and decide if the EEC Working Groups are structured appropriately to accomplish the work plan and decide at that time if EEC should recommend that the Urban Forest Task Force proceed forward. Chair Sierks asked Mr. Bintner to schedule a Work Session with Council. Member Latham proposed that during the work session they can discuss the urban forest task force. IX. STAFF COMMENTS. No Comments. Member Latham said a Community Gardening Task Force was formed at the Park Board meeting. A Community Garden is being proposed in Yorktown Park next to the YMCA. Member Latham said she volunteered to help write standards to manage the Gardens. Member Thompson also volunteered to be on the task force. Member Thompson said he is on the Morningside Neighborhood Association Steering Committee to plan a Community Garden in Morningside on private property. Motion made by Member Risser and seconded by Member Zarrin to approve Commissioner Latham and Commissioner Thompson as members on the Community Gardening Task Force. Motion carried unanimously. There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 8:45p.m. Motion made by Member Latham and seconded by Member Kostuch to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator 10 Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the ,.. - - .. INSTRUCTIONS: Counted as Mestina Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE1 ryL, Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type 1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. Kostuch, Keith Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Mestina Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE1 Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type 1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. •A rescheduled meeting occurs when members are notified of anew meeting date/time ata prior meeting. If shorter notice is given, the previously -scheduled meeting Is considered to have been cancelled and replaced with a special meeting. NOTES: W Edina Energy & Environment Commission Working Groups, Task Forces and Projects Draft of 1� , I'q— ' -� Air Quality Working Group (AQ WG) – Temporarily deactivated 9 Feb. 2012 Water u Group (WQ WG) – 4`h Thursday at 6:30pm - Chair Julie Risser – Member �JohnsoJon Moon, obert Skrentner Day' Prospec ive em e – George Hunter (10-4-11.� ✓r��v-tip Eng rW Working Group (AE WG)– 3`d Tuesday at 7:00 pm – Chair Bill Sierks, Co -Chair John Heer - Commissioners Bob Gubrud and Germana Paterlini - Members Richard Griffith, Richard Oriani, Greg Nelson, Gary Wahman, John Howard, Bill Glahn, Brad Hanson, John Dolphin Prospective Members Chad Bell Peter Larson – (2-1-12) Employed at EnerChange, a nonprofit dedicating to working with nonprofits to reduce energy consumption via a guaranteed energy savings program. Education Outreach Working Group (EO WG) – 1 s` Tuesday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud – Members: Sarah Zarrin (EEC), John Howard, Todd Willmert, Tara Gupta and Bevlin Jennings. Home Energy Squad Task Force (HES) – Meets as needed - Chair Bill Sierks – Commissioners - Paul Thompson, Bob Gubrud Purchasing – Meets as needed – Chair Keith Kostuch Recycling & Solid Waste Working Group (RSW WG) – I" Thursday at 7:00 pm - Chair DP Latham, Commissioners Sara Zarrin and Tim Rudnicki - Members Michelle Horan, Melissa Seeley – City Staff Solvei Wilmot Urban Forest Task Force (UF TF) – Meets as needed over lunch hour - Chair DP Latham – Commissioners - Joseph Hulbert (Pk Bd), Michael Schroeder (Planning Commission) & City Forester Tom Horwath (Staff). Solar & Wind Ordinance Task Force –Chair Open, Members – Bill Sierks (EEC) Michael Platteter (Planning), Ken Potts (Planning) with support from the EEC Energy Working Group – City Planner Cary Teague (Staff) Bylaws Working Group – Chair Dianne Plunkett Latham (EEC), Carbon Disclosure Project Committee – Commissioner John Heer Edina Business Recycling – 3`d Wednesday - Chair Sarah Zarrin – Members: Lori Syverson (Chamber of Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES), Aileen Foley 12 CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday February 14, 2013 7:00 PM 1. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Minutes B. Attendance report and roster C. Workgroup list and minutes V. COMMUNITY COMMENT (5min) During "Community Comment," the Energy & Environment Commission will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Commission, or which aren't slated for future consideration. Individuals must limit their testimony to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Commission Members to respond to their comments tonight. Instead the Commission might refer the matter to staff or to an EEC Working Group for consideration at a future meeting. VI. REPORTS AND RECOMMENDATIONS A. Air and Water Quality WG (5min) B. Recycling & Solid Waste WG (15min) i. Edina Business Recycling Task Force ii. Report recommending amendment of ordinance section 1300 Collection and Disposal of Refuse and Recyclables C. Education Outreach WG (10min) i. April 18th Edina Forum: "what's up with the weather?" D. Student Initiatives (5min) E. Energy WG (10min) F. Green Step Cities Presentation (Philipp Muessig) (20 min) VII. CORRESPONDENCE & PETITIONS VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. 2013 Workplan and Commission workgroups (20 min) B. Schedule of work and future meeting topics and speakers (20 min) 1 IX. STAFF COMMENTS A. March Meeting: Election of chair and vice chair, outgoing member recognition and incoming member orientation. B. Miscellaneous Updates (10 min) L April 22"d DQ Green Expo ii. Turf Management Plan (March 5 CC tentative) iii. Coal tar enforcement iv. City environmental goal summary UPCOMING EVENTS AND MEETINGS: http://www.edinamn.gov/ <click calendar> 2/19/13 City Council Meeting — City Hall 3/5/13 City Council Meeting — City Hall 3/14/13 EEC March Meeting — City Hall The City of Edina wants all residents to be comfortable being part of the public process. if you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday February 14, 2013 7:00 PM AGENDA ITEM 6.13 RSW Working Group: Business Recycling Task Force ATTACHMENTS 1. Second Meeting Notes AGENDA ITEM 6.13 Consider Amendment of Ordinance Section 1300 Collection and Disposal of Refuse and Recyclables ATTACH M E NTS 1. Existing Section 1300 2. RSW Working Group Proposed Amendments 3. Staff Report AGENDA ITEM 6.F Green Step Cities ATTACH M E NTS 1. 2012 Greenstep Cities notable accomplishment summary 2. Edina step 3 assessment AGENDA ITEM 8.6 Schedule of work / future meeting topics and speakers. ATTACHMENTS 1. Council Approved Workplan 2. Draft Meeting Schedule UPCOMING EVENTS AND MEETINGS: City Events Calendar - Want to walk with the Mayor? 2013 CERTS Conference - Learn about Energy? 2013 Environmental Initiative Award Nominations - Win an award? Arboretum Sustainable Agriculture Summit — Make a sustainable journey from farm to plate? 3 DRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday December 13, 2012 7:04 PM I. CALL TO ORDER 7:04p.m. II. ROLL CALL Answering Roll Call was Gubrud, Heer, Kostuch, Latham, Risser, Sokol, Thompson, Zarrin, and Chair Sierks Late Arrival: Rudnicki Absent: Brandt Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Gubrud and seconded by Member Zarrin to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes. Revise November Meeting Minutes and approve in January. B. Attendance report and roster C. Workgroup list and minutes. Add Chad Bell as a Prospective Member and move John Dolphin as a Member in the Energy Working Group. Motion made by Member Kostuch and seconded by Member Latham to approve the Attendance Report and Roster and Work Group List and Minutes as amended. Motion carried unanimously. V. COMMUNITY COMMENT. No Comments. VI. REPORTS AND RECOMMENDATIONS A. January meeting planning. The January meeting will be the annual televised EEC monthly meeting. Member Latham will create the seating chart. i. Subcommittee reports (Subcommittee chairs). Each Work Group will present 1-3 highlights from the past year and future goals within five minutes. Chairs will email their topics and any PowerPoint's to Mr. Bintner. Project Earth update from the Edina High School. ii. Allied Single Sort (Rich ;iFSteir--?;. This topic will be discussed within the Recycling and Solid Waste Work Group Report. Explanation of what's what new commodities are being collected +yew -will be the main focus. iii. McKinstry GESP/Solar{. A speaker is still being requested for a 15 minute presentation. iv. B3 System (Ress). Mr. Bintner will do a 20 minute presentation on the B3 System. v. LILI Regional Indicators -(Richard Carter —^^^"ffn^d" ^ speakeF has been confirmed for a 20 minute presentation. vi. Green Step Cities _fPhilipp Muessig —,.anti.. ed) ^ speakeF has been confirmed for a 20 minute presentation. 4 The Working Groups and Guest Speakers shall present in the following order: 1. Recycling and Solid Waste 2. Air and Water Quality 3. Purchasing 4. Education and Outreach 5. Student Update 6. Energy 7. McKinstry GESP/Solar 8. B3 System 9. ULI Regional Indicators 10. Green Step Cities B. Capital Improvement Program 2013-2017 Draft. Mr. Bintner reviewed the projects that had some clean water or energy relation to land or a building. EEC would like to see more Environmental Projects in the CIP. Member Kostuch would like to see the green procurement policy committee besemes-activated. Mr. Bintner will ask the City Manager who the procurement policy members are and the status of the committee. EEC Members would like to have the procurement policy be -reviewed with all of the CIP Projects. A-an"ll RFP projects should include sustainability teeas well. The procurement policy was a part of the Green Step Cities process and needs to be implemented within City projects. EEC Members would like the Council to ask how the procurement policy was implemented within a project before it gets approved. Member Rudnicki arrives at 8:02pm. C. Air and Water Quality WG. The meeting was cancelled due to the Thanksgiving Holiday. D. Education Outreach WG. Proposing a Climate presentation on April 18th with Paul Douglas or Mark Sealy as a guest speaker. Member Sokol reported that Project Earth received a Green Partners Grant to install hand dryers in the high school bathrooms to remove paper towel waste. L Solar Workshop Report. Member Thompson said 75 people attended the Solar Workshop Event. He thanked Mr. Bintner and the Communications Dept. for all of their help with planning and televising the event. The Work Group would like to have a Solar ei`vent annually. The Members were disappointed with the Sun Current's willingness tanot having advertised the event. E. nergy WG. The Work Group passed a resolution �ppeFtrecommending expanding EEEP to include Single Family projects. EEC Members taNed tLwresohaion and 51 +#expressed concerns as to whether the City had sufficient staff available to work on it, whether the City had enough experience with commercial EEEP vet , and aad�#+��whether it is economical feasible for the City to do it. i. Wind and Solar Ordinance. Member Sierks said the city doesn't have a model ordinance. A variance or conditional use permit would be needed if something violates a location or height issue. The work group will follow up with what the City of Orono is doing with wind turbines on residential property. ii. EEEP Program Changes. Mr. Bintner gave an update on administrative edits that he did to the EEEP Program. He discussed a proposal about sustainability to the Commercial Energy PACE Tool and have a reward and recognition by the city on completion of the energy project. 5 F. Recycling & Solid Waste WG L Ordinance Amendment. Member Latham wiii-was directed to revise the proposed code with the items the EEC Members ' waRta# the -he-Remwith RR explanation as to why and have it included %vithin the january Packet fOF recommended. Due to lack of anticipated time at the January meeting, the proposed changes will be scheduled on the February agenda. Member Zarrin gave an update on Commercial Recycling Fecommending education OR Fecycling tefor business owners through a Task Force. Edina could • has been invited to be a Pilotrp olect for eduEatien %A04l -Hennepin County Environmental Services' new commercial recycling education program. The and Chamber of Commerce has expressed a willingness to participate. The Commission thanked member Zarrin for her initiative in getting Edina into the Hennepin County pilot project. Motion made by Member Latham and seconded by Member Zarrin e+a-contingent on the city approving staff to be on the Task Force,_ we recommend the following Gemmei:sial-Business Recycling Education Task Force, Member Zarrin as Chair, Bill Neuendorf as staff member,, or other appropriate staff member, and invite the Chamber of Commerce, Hennepin County Environmental Services, Edina Business Representation (50th & France, etc.), and Education and Recycling Solid Waste Working Group Members as maybe interestedw panisipate. Motion carried unanimously. VII. CORRESPONDENCE & PETITIONS. No Comments. VIII. CHAIR AND COMMISSION MEMBER COMMENTS. No Comments. IX. STAFF COMMENTS A. Green Step Cities Review. This topic was tabled. B. Wellhead Protection Plan P2. Mr. Bintner said the Public Hearing will occur on December 18tH Member Latham gave an update on items that occurred at the December Park Board meeting. The first is a proposal of a Mountain Bike Course around the Braemar Golf Course named The Ridges at Braemar, which was tabeled at the December Park Board meeting. The second is setting up a Task Force for Community Gardens with one being created proposed at Yorktown Park. The final is a children's Edible Garden, which is being planned at Lewis Park. There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 9:16p.m. Motion made by Member Heer and seconded by Member Gubrud to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator EOWG Meeting, Wed. January 9th In Attendance: Paul Thompson, John Howard Agenda: Roundtable Meeting: The February meeting of environmental groups has been canceled, which means the EOWG Feb. meeting will be at the usual time and place in Feb. The roundtable meeting would be valuable and will hopefully occur sometime. April Event: Mark Seeley appears interested, but would need to present on Mon -Weds. Paul Douglas is another possibility, and Don Shelby could be interesting as a host. Edina high school is a venue option, but so are churches and elementary schools. Paul feels it important to highlight what is going on in Edina. Follow presentations with videos or panels. Possibly a panel on solar panels, as this has been successful in Edina in the recent past. Title/theme for the event were suggested as "What's with the weather? Impacts of climate change in Minnesota" or "What's with the weather? Our changing climate in Minnesota". Miscellaneous: Letter to follow up CERTs solar event has not yet been sent, to our knowledge. There was some concern the draft letter proposed by CERTs did not identify local Edina resources or steps for attendees. In any case, it seems rather late to send any letter. • A EEC movie series was again discussed, and it was decided to pursue a movie at the Edina library (Grandview Square area) on a Saturday. The initial goal was to have a movie in late Feb., but room scheduling constraints required the movie to be tentatively scheduled for 2:30 - 5 pm on Sat. March 2nd. Paul was to discuss this with the EEC at their January meeting and obtain permission to proceed. The suggested movie is Carbon Nation, which looks at solutions to climate change. Next meeting: Feb. 5th 7-9pm at the Community Room in City Hall 13 EBR (Edina Business Recycling) meeting was held on Wednesday, January 16th at 11:30 am at Edina Chamber of Commerce, 3300 Edinborough Way, Edina. Present: Lori Syverson, President of Edina Chamber of Commerce Bill Neuendorf, Edina's Economic Development Manager Ben Knudson, Hennepin County Environmental Services Andre Xiong, Hennepin County Environmental Services Sarah Zarrin, Edina Energy and Environment Commissioner and member of Edina Go Green Aileen Foley, member of Edina Go Green If your name is in bold in any items below, you have an action. Please follow up and send the info before or at the next meeting. All actions be closed/updated at the next meeting, Feb 20 at 3:30 PM at the Chamber's office. • Sarah informed the group that the City of Edina has made business recycling a priority for 2013. • Lori advised that recycling be made as easy as possible for businesses. She suggested that the information be brief, note -card style. Andre (Hennepin County Environmental Services) is working on a brochure on commercial recycling. It will contain information (contact details and prices) on recycling companies, and information on how to recycle. This brochure should be ready in one month. It will be distributed with licensing letters from City Hall and also in communication from Chamber of Commerce. A webpage with the same information will be available at the same time. The webpage will offer consistent, accurate and current information. It was suggested that the City Hall website have a link to this webpage. • Sarah suggested that volunteers would help Hennepin county and city on getting this brochure and information on recycling to businesses. • Pilot Runs: Lori will ask the Edinborough Corp to be part of a pilot run. Bill is working on the design /development of the parking garages at 50th/France. He will include commercial recycling in the plans. 14 • Bill said that meeting business owners/managers for 15 minutes to discuss recycling would be effective. The cost savings to the company as well as the environmental benefits would be stressed. Bill and Lori to provide names and contact person for businesses to contact and provide the EBR info. We will make 3 lists to contact and provide the info. • The recognition of a business/businesses that demonstrate good environmental practices was discussed. "Business of the Moment". • Jerry's was remodeled in 2012 and is now zero waste. Aileen will contact the manager of Jerry's and invite him to join us at the next EBR meeting to discuss their methods and how recycling has benefitted the company. • Sarah to contact city to secure slot for publishing an article on EBR. • Construction materials are recycled, what are the regulations and enforcement in Edina and Hennepin county? What is the history behind it? Ben • The next EBR meeting will be held on February 201h at 3:30 pm at Edina Chamber of Commerce. 15 City of Edina Trades and Occupations 1300.02 CHAPTER 13. TRADES AND OCCUPATIONS Section 1300 - Collection and Disposal of Refuse and Recyclables 1300.01 Haulers to be Licensed. No person shall engage in hauling, conveying or collecting refuse, as defined in Section 705 of this Code, or recyclables, as defined in Section 715 of this Code unless that person holds a valid license issued under this Section. No license shall be issued to haul, convey or collect refuse or recyclables in any district established pursuant to Subsection 705.09 or Subsection 705.10, except an exclusive license shall be applied for and issued pursuant to this Section to the person authorized by the City to haul, convey, or collect refuse or recyclables in a district so established. 1300.02 License Procedure and Fee; Insurance; Bond. Subd. 1 Procedure and Fee. Section 160 of this Code, including the penalty provisions, shall apply to all licenses required by this Section and to the holders of such licenses, except that licenses shall be granted or denied by the Sanitarian. In addition to the information required by Section 160, the application for license or renewal of license shall be accompanied by a description of the types and makes of vehicles used for collection, a schedule of the charges to be made in accordance with the requirements of Subd. 4 of this Subsection, the frequency of service to be rendered and full information as to where and how the material collected will be disposed of. The application shall be accompanied by the fee set forth in Section 185 of this Code. Subd. 2 Insurance. Applicants for licenses or renewals of licenses shall file with each application a certificate of insurance under which there is coverage as to each vehicle to be used, for the entire term of the license applied for, for loss or damage to persons in the amount of $1,000,000 for each person and $1,000,000 for each occurrence, and for loss or damage to property in the amount of $1,000,000. Each policy shall provide that it shall not be canceled, or terminated or modified without first giving notice to the City. Subd. 3 Bond. Before obtaining any license under this Section, except an exclusive license issued in a district established by Subsection 705.09 or 705.10 of this Code, the applicant shall file with the Clerk a bond naming the City as obligee in the penal sum of $1,000 for each vehicle the applicant uses to collect refuse or recyclables in the City. The Bond shall be conditioned that the applicant shall save the City harmless for all actions, damages and expenses arising from the applicant's failure to comply with any provisions of this Code. Before granting any exclusive license for a district established by Subsection 705.09 or Subsection 705.10 of this Code, the exclusive licensee shall have on file with the Clerk a bond naming the City as obligee in the penal sum of not less than $25,000 for each district, or in the penal sum of not less than $100,000 if the district covers the whole of the City. The bond shall be conditioned that the applicant shall save the City harmless for all action, damages and expenses arising from failure to comply with any provisions of this Section or exclusive license. 130A -1 Supplement 2011-02 City of Edina Trades and Occupations 1300.05 The bond shall be submitted on forms provided by the Clerk. The surety shall be a corporation duly authorized to act as such under laws of the State. The term of the bond shall be continuing and shall not terminate until 30 days after the date when the Clerk receives written notice of the termination by registered mail. Subd.4 Volume Based Fees. The applicant shall submit a schedule of refuse collection charges, exclusive of Source Separated Compostable Materials (SSCM), to the City Sanitarian. The schedule shall be in direct relationship to the volume or weight of refuse collected from each customer, exclusive of the SSCM collection process. 1300.03 Decals to be Placed on Vehicles. Whenever a license• or renewal has been issued, the Sanitarian shall furnish the licensee a decal for each vehicle. The decal shall be worded as to signify that the vehicle is licensed by the City. The licensee shall apply the decal to the forward left side of the body of each vehicle licensed. 1300.04 Vehicles. Subd. 1 Specifications. The body of every vehicle licensed under this Section shall be constructed entirely of metal, or the space in the vehicle in which refuse or recyclables is kept shall be completely lined with metal. All joints shall be closed so that no dripping or leaking or drain off of water, liquid or any substance can occur. The loading space shall be provided with a tight metal hood having an opening fitted with metal doors, or shall be provided with a heavy tarpaulin or equivalent cover fitted with eyes, grommets, tie ropes or hooks so that the cover can be held securely over the loaded refuse. Refuse and recyclables shall be loaded so that none of the materials can jar loose and fall from the vehicle. Loose paper and other materials shall be secured so they cannot be dispersed by wind or fall from the vehicle. Subd. 2 Cleanliness. Every licensed vehicle used for collecting refuse shall be steam cleaned at least every week to prevent persistent odors, and shall be steam cleaned before being used for any other purpose. Subd. 3 Marking of Vehicles. Every vehicle used to collect refuse shall have the name of the owner or operator on the body, or placed on a durable metal or wood plaque which shall be fastened to the body when the vehicle is used for collecting refuse or recyclables. Subd. 4 Containers Used in Vehicle. Containers used to store or carry refuse in any licensed vehicle shall comply with the requirements of Subsection 705.02. 1300.05 Collection of Compostable Materials. Haulers shall collect from residential customers and segregate from other refuse, all grass clippings and leaves which have been separated from other refuse and placed in bags designed for compostable materials. Haulers shall report to the Sanitarian the amount, by weight, of the leaves and grass clippings delivered to compost disposal sites approved by the County for the four-month periods ending April 30, August 31 and December 31. The reports shall be submitted within 15 days following the end of each four month period. Licensed haulers shall provide to customers, upon a customer's request, a yard waste container with close -fitting top for grass clippings, leaves and Source Separated Compostable Materials (SSCM). The containers shall be constructed of non-combustible 1300-2 Supplement 2011-02 City of Edina Trades and Occupations 1300.09 materials including the cover. The containers shall be at least thirty (30) gallons in size, and provided to customers at a charge, if any, determined by the licensed hauler. 1300.06 Recyclable Collections Service. All persons licensed under this Section who haul, convey or collect refuse from residential buildings containing three or more dwelling units shall offer recyclable collection service to such buildings. 1300.07 Recycling Reports. Within 30 days after the end of each calendar quarter and upon request made by the Sanitarian, each licensed hauler shall provide the City such information as is then requested by the Sanitarian on forms prescribed by the Sanitarian, relative to the recyclables collected during the period subsequent to the prior report to the City. The report shall include the amounts and kinds of recyclables and the markets used for the sale of, and primary purchaser of, recyclables. 1300.08 Service to Residential Properties. Containers kept outside shall be placed and kept in such a manner as not to permit entry of or harborage for animals, insects or other vermin. Haulers providing service to single dwelling unit, double dwelling unit and townhouse properties shall offer to their customers the option of collecting refuse from containers placed for collection at locations on the property other than at the curb. If the customer chooses such an option, the hauler shall collect refuse from the containers and return the empty containers to the location on the property specified by the customer. The hauler may not charge a different rate for collecting refuse at locations on the property other than the curb. 1300.09 Refuse Reports. Within thirty (30) days after the end of each calendar quarter, each licensed hauler shall provide the City Sanitarian on forms prescribed by the City Sanitarian, the total weight of refuse collected during the quarter. History: Ord 1301 codified 1979; amended by 1301 AI 3-4-71, 1301-A2 11-25-81, 1301-A3 5- 25-88, 1301-A4, 6-14-89, 1301-A5 12-19-90; Ord 2006-08, 11-06-06; Ord 2011-16, 11-16-11 Cross Reference: Sections 160, 185, 705, 715 1300-3 Supplement 2011-02 18 Proposed Edina City Ordinance Amendments Section 1300 - Collection and Disposal of Refuse and Recyclables Draft of 1-03-13 PURPOSE: The Recycling and Solid Waste Working Group of the Edina Energy and Environment Commission makes the following recommendations for amendments to Edina City Code section 1300 for the purpose of reducing residential waste, increasing residential recycling, and for the convenience of Edina residents. 1300.02 License Procedure and Fee; Insurance; Bond. Subd. 4 Volume Based Fees. The applicant shall submit a schedule of refuse collection charges, ^'usive-mincluding Source Separated Compostable Materials (SSCM), and/or co -collected SSCM and yard waste to the City Sanitarian. The schedule shall be in direct relationship to the volume or weight of refuse collected from each customer, . 1300.05 Collection of Compostable Materials. Haulers shall collect from residential customers and segregate from other refuse, all grass clippings and leaves which have been separated from other refuse and placed in bags designed for compostable materials. Haulers shall report to the Sanitarian the amount, by weight, of the leaves and grass clippings delivered to compost disposal sites approved by the County for the four-month periods ending April 30, August 31 and December 31. The reports shall be submitted within 15 days following the end of each four month period. Licensed haulers shall provide to customers, upon a customer's request, a yard waste container with close - fitting top for grass clippings, leaves and Source Separated Compostable Materials (SSCM). The containers shall be constructed of non-combustible materials including the cover. The containers shall be at least thirty (30) gallons in size, and provided to customers at a charge, if any, determined by the licensed hauler. Licensed haulers shall provide to any residential customer, upon a customer's request, service for collecting SSCM. This can be accomplished either by co -collecting SSCM and yard waste, or by collecting SSCM alone. On the annual license application, the site(s) at which the co -collected SSCM and yard waste will be processed must be indicated. 1300.10 Hauler Billing Practices — All licensed haulers must conform to the following billing practices. Confirmed documentation of a code violation could result in non renewal of the hauler's license. Subd. 1 Notice of Rate Increase - Licensed haulers must give all affected customers a written notice of any rate increase at least one billing cycle in advance of the increase. Subd. 2 Base Rate - All taxes, fees and surcharges must be included in the licensed hauler's quoted base rate even when such taxes, fees and surcharges are separately itemized. Subd. 3 Yard Waste Service Charges — Those licensed haulers providing yard waste service must Provide weekly service at a minimum from April 1 through November 31. Subd. 4 Discontinued Service — Upon discontinuation of residential service, a licensed hauler must retrieve their cart at no charge to the customer. History: Ord 1301 codified 1979; amended by 1301-A 13-4-71, 1301-A2 11-25-81, 1301-A3 5-25-88, 1301-A4, 6-14-89, 1301-A5 12-19-90, Ord 2006-08, 11-06-06, Ord 2011-16, 11-16-11 Cross Reference: Sections 160, 185, 705, 715 The above amendments will go into effect Jan. 1, 2014 19 JUSTIFICATION OF PROPOSED AMENDMENTS 1300.02 Subd. 4 Volume Based Fees — Co -collected SSCM and yard waste have been added to the schedules that must be submitted to the City Sanitarian. This was not previously required because no haulers were co -collecting it until recently when Vierkant Disposal Services began doing so. Due to State law requirements for volume based fees, the City currently requires haulers to submit proof of a volume based fee structure when applying for a hauling license. The City does not capture that information, however, with the intent of publishing it. In addition, the City does not provide a guarantee of pricing on behalf of the hauler's fee schedule; consequently, the City will not publish solid waste hauler pricing on the City website. In submitting proof of a volume based fee structure, haulers are not required to specify whether taxes fees and surcharges are included in that rate. 1300.05 Collection of Compostable Materials — According to Hennepin County Environmental Services (HCES), Source Separated Compostable Materials (SSCM) constitute 24% of Hennepin County landfills. It is the largest untapped source for recyclable material. Composting SSCM avoids the state tax and county fee on garbage, incurs a smaller tipping fee, and prevents anaerobic digestion of organics from producing the potent greenhouse gas of methane from slowly escaping landfills. Composting organics will save its users money due to its lower tipping fees and lower taxes. Hennepin County believes that there is sufficient space in those facilities currently licensed to compost Edina's co -collected residential SSCM and yard waste. All licensed Edina haulers should be required to collect SSCM if requested by their residential customers. A hauler will have the option of either collecting SSCM alone, or of co -collecting SSCM with yard waste. Under City Code 705.05, occupants of a dwelling unit in the R-1 District or R-2 District, as established by Section 850 of this Code, who generate 30 gallons or less of refuse weekly, or who request collection of SSCM between December 1 and April 1, may arrange for collection not less often than once every 14 days. Currently Vierkant Disposal Services is the only residential hauler co -collecting SSCM and yard waste. The EPA's Food Waste Management Calculator at http://www.epa.gov/osw/conserve/materials/organics/food/tools/ estimates the cost competitiveness of alternatives to food waste disposal, including source reduction, donation, composting, and recycling of yellow grease. MPCA is currently proposing changes to the compost site rules, which would make sites for co -collected SSCM and yard waste much more available. For an update on this rule making status see: http://www.Dca.state.mn.us/index.phD/waste/waste-permits-and-rules/waste- rulemaking/proposed-changes-to-compost-rules.html. Publication of notice is anticipated in July 2013 with final adoption 3 months thereafter if no hearing is required, and 6 months thereafter if a hearing is required. If haulers disagree with Hennepin County that sufficient sites currently exist for Edina's co -collected SSCM and yard waste, then the City can consider delaying implementation of this amendment until such time as MPCA completes the rule making process for the revised compost rules, which are currently anticipated to be implemented during 2014. 1300.10 Hauler Billing Practices — Hauler billing practices are not always transparent to the customer and as a result can become misleading. This makes it difficult for customers to accurately determine which hauler may have the best price and/or most service. Subd. 1 Notice of Rate Increase — Many haulers frequently increase their rates. If a customer complains, they immediately drop the rate, only to begin increasing the rate again. Only the squeaky wheels receive a price decrease. Long-time compliant customers pay the highest rates to some haulers. Customers receiving the same service from the same hauler on the same street can all pay different rates. This results in an inherent unfairness. Licensed Haulers must give all affected customers written notice of any rate increase at least one billing cycle in advance of the rate increase. 20 It is recognized that customers may have different billing cycles — monthly, bimonthly, quarterly or annually, for example. Giving notice of the rate increase will give customers an opportunity to complain and have the increase removed/reduced, or to switch to a hauler that may have lower rates and/or which may not make frequent rate increases. Subd. 2 Base Rate - All taxes, fees and surcharges must be included in the licensed hauler's quoted base rate even when such taxes, fees and surcharges are separately itemized. Suburban, Garbage Man and Vierkant include all tax, fees and surcharges in the base rate. Allied Waste, Waste Management and Aspen give a base rate without taxes, fees and surcharges, which are separately itemized. (See attached Council Member Mary Brindle survey of June 16, 2011) When base rates are quoted without taxes, fees and surcharges, it can give the impression that those haulers who itemize separately are offering a lower base rate, when in effect it is a higher rate. For example, on Dan Latham's Allied invoice dated Feb. 20, 2012 for the period March 1, 2012 through April 30, 2012 (see attached), for a 32 gal solid waste cart, the 'Residential Service' cost was $39.30 with itemized Fuel/Environmental Recovery Fee, County Surcharge and Solid Waste Management Tax (State) total charges of $23.38. The total cost for two months was therefore $79.28. During the same time period, Vierkant's monthly charge for a 35 gal solid waste cart was $18, or $36 for two months with all taxes fees and surcharges included in that rate. (See attached data from Vierkant web site) Allied's residential service cost of $39.30 for 2 months thus appears comparable to the Vierkant $36 two month charge, if Allied's $23.28 in additional charges is not included in the quoted base rate. Ben Knudson of Hennepin County Environmental Services (HES) indicated on 11-1-12 that "The state's (Solid Waste Management Tax) rate is 9.75% and the county's (Surcharge) rate is 9%. 1 don't think either of these has changed since they were implemented. Of course, (if) the dollar amount of the service changes, depending on what the hauler charges, therefore the total amount of the tax/fee collected also changes." EEC believes that including such charges in the base rate quote is not product pricing control, but merely making the base rate transparent, similar to what is done in other industries such as UPS, Fed Ex or the Airlines, which also have fuel surcharges. Subd. 3 Yard Waste Service Charges — Those licensed haulers providing yard waste service must provide weekly service from April 1 through November 31 rather than April 15 — Nov. 31 as is the current practice. All licensed haulers should be required to advance the start of yard waste service from April 15 to April 1 given that in 2012 the USDA officially revised metro plant hardiness zones upward by 5 degrees to reflect local climate warming. Waste Management and Allied, for example, collect yard waste from April 15 to Dec. 1, or 7.5 months out of the year, yet they bill for service during all 12 months of the year even though no service is provided from Dec. 1 through April 14. For example, Dan Latham's Allied invoice dated Feb. 20, 2012 for the period March 1, 2012 through April 30, 2012 (see attached) for a 68 gal yard waste cart included a charge of $16.50 despite no service being given from March 1 through April 14. The 2012 spring was unusually warm permitting vegetation to begin growing early. Lawns were being mowed during late March of 2012 and residents were able to begin spring clean-up much earlier than April 1. Dianne Plunkett Latham requested Allied to begin yard waste service earlier than April 15. The request was denied despite the fact that Allied customers were paying for service during this time period. When Suburban's customers asked them to begin yard waste service earlier in 2012 due to the warm spring, they did so by the first week of April 2012. Vierkant's charge for yard waste AND SSCM during the March and April 2012 period was $6.25/month or $12.50 for two months. Vierkant picks up yard waste/SSCM during all 12 months out of the year, but picks up only twice a month from Dec. 1 to April 1 instead of the usual weekly pick-up per City Code 705.05. Allied maintains that they charge for 12 months of the year in an effort to load level the cost of the yard waste service, much like the utility company budget plans do. Yet Allied fails to appreciate that the utility companies deliver service 12 months out of the year, whereas Allied is only delivering service 7.5 months of the year. The result misleads residents when Allied 21 quotes a monthly yard waste base rate of $8.25, which then appears comparable to the Vierkant $6.25 monthly rate, although Allied collects yard waste only 7.5 months of the year, and Vierkant collects 12 months of the year. If the Allied $99 yearly cost were prorated across 8 months, the actual monthly charge is $12.38, nearly twice the cost of the Vierkant service, which includes SSCM as well. The EEC stopped short of requiring that the monthly yard waste rate quoted should be applicable to only those months during which service is delivered so that residents can have the option of a budget plan's load leveling service charges if they choose to. Subd. 4 Discontinued Service — Upon discontinuation of residential service, a licensed hauler must retrieve their cart at no charge to the customer. When a Waste Management residential customer discontinues service, Waste Management bills the customer $25/cart to pick up the cart(s) or requires the resident to bring the cart to Waste Management's facility. This acts as a barrier to a customer's ability to switch haulers. But if the customer threatens to complain to the City Recycling Coordinator, Waste Management removes the charge and picks up the cart. Allied does not bill for picking up the cart(s) after discontinued service. Carts are the property of the hauler. A customer should not have to pay to have a hauler pick up the hauler's property. This practice should be uniform among haulers. Residents usually do not know that they need to threaten to complain to the City Recycling Coordinator in order to have this charge removed. Subd. 5 Market Rate — After an introductory rate, licensed haulers must offer the same market rate to all residential customers of the same service, the introductory rate not to exceed one year. Customers currently receiving the same service from the same hauler on the same street can pay greatly different rates. This results in an inherent unfairness. Some EEC members had concerns as to whether City government should become involved in product pricing of non -monopoly industries, and recommend consulting the City Attorney. The decision was not unanimous with Gubrud, Latham and Zarrin voting in favor of including this provision. Heer, Risser, Rudnicki, Thompson and Sierks voted against including it. Kostuch abstained. 22 February 7, 2013 Energy and Environment Commission Members Solvei Wilmot, Recycling Coordinator Concerns Regarding Recycling and Solid Waste Work Group proposed changes to Edina City Code Chapter 1300 Edina City Code 1300 establishes the requirement for refuse and recycling haulers to be licensed by the City of Edina. The purpose of the code is to comply with state regulations, sanitation and protect the infrastructure of the City of Edina. The intent has not been to provide market transparency. This report presents staff concerns regarding the proposed amendments to Edina Code Chapter 1300. 1300.02 Subd. 4. Volume Base Fees. Edina requires the haulers to submit proof of volume based rates for refuse collection due to the requirement in Minnesota Statute for haulers to have volume based rates. This law prevents the hauler from offering a flat rate for any size container. It was one of the first steps the State took towards waste reduction. The idea was if you produce more you pay more. Therefore, people could save money if they didn't produce as much to throw. This volume based fee structure is not required by Minnesota Statutes for collection of yard waste and/or source separated compost material (SSCM), which is comprised of food waste and compostable paper products. Yard waste and SSCM collection may be a flat rate and therefore encourage residents to set out as much as possible for collection. This is a beneficial method especially for SSCM which results in reduction in the waste stream. Staff would not recommend requiring volume based rates for yard waste and SSCM. In addition, requiring haulers to report the service rate for yard waste and/or SSCM is not necessary to determine qualification for refuse licensing. 1300.05 Collection of Compostable Materials. Edina's current code does not include language that requires the hauler to provide SSCM collection service should a resident request it. Adding language requiring the haulers to collect SSCM should also include language that SSCM be separated from yard waste and refuse. It is possible for a hauler to collect yard waste in the same container as refuse as long as it is bagged separately in a compostable bag. This type of collection is called co -collection. Allowing haulers to co -mingle (mixing two materials without using any bags to separate them) yard waste and SSCM would prohibit the material from being able to be removed from Edina. The reason for this prohibition is due to the quarantine that Hennepin County is currently under because of the emerald ash bore. No yard waste including brush and tree branches can leave Hennepin County unless it is less than one inch in diameter. Since there are no organic composting sites located in Hennepin County all co -mingled yard waste with SSCM would need to be ground before it was transported out of the county. The drawback of grinding 23 SSCM is that any contaminates, i.e. plastics: straws, beverage lids, plastic bags; tin foil, are ground to a size that is too small for the compost screening process to capture them. This results in a poor compost mix for reuse. 1300.10 Subd. I to Subd. 3 Hauler Billing Practices Edina is considered an "open hauling" system which allows for haulers to obtain an Edina license and offer a competitive rate for their services. It also allows a resident to negotiate a service contract that may have lower rate than their neighbors. The contract that is established is a private contract between the resident and the service provider. It is not a contract with the City. Therefore, having the City mandate regulations regarding billing practices of a private contract is a consideration that should be reviewed with the City Attorney. In addition, the Commission should consider how enforcement would be handled and penalties for the violation of City Code. Non -renewal of a license is one consideration, however, if a hauler that is found in violation of the code provides service to 500 households and those households no longer have that service provider, it could result in a mess for the resident and the city. Subd. 4: Yard Waste Service Charges The current Edina Code does not include date specific service dates. Historically, in consideration of weather, compost sites being available/open, road restrictions, and residents doing yard work, the haulers have started yard waste collection around April 15th. The concern with requiring date specific collection is the variability of the weather, the compost sites availability and the service provider having enough accounts that need yard waste collection to start service by April ISC. In addition, consideration should be given regarding what the penalties the City would impose should a service provider not start the collection service by April 1. Also, having a firm date of November 31 creates concern on what happens when an October 31 snowstorm causes the compost sites to close early. A resident would expect the hauler to collect the material, code would require the material to be collected, but there is no place for the material to go and State Law prohibits the hauler from placing yard waste in a landfill. In closing, the current open hauling system allows a resident to change service providers when they are not satisfied with the terms of their contract or their contractor. A resident may also contact the Better Business Bureau with concerns regarding the contracted service company. 24 A program or the Minnesota Pollution Control Agency GreenStep Cities after Two Years: Accomplishments and Observations June 2012 Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program provided at no charge to help cities achieve their sustainability goals. Cities proceed at their own pace, choosing from among 28 best practices, each of which can be implemented by completing — at a 1, 2, or 3 -star level -- one or more specific actions from a list of 4-8 actions. These actions are tailored to all cities, focus on cost savings and energy use reduction, and encourage civic innovation. ➢ Visit www.MnGreenStep.oral to learn more, to see city -reported action detail on past and present accomplishments, and to learn how your city can become a GreenStep City. Among the 47 GreenStep Cities are a number of "firsts:" ✓ EDINA: first commercial PACE (property assessed clean energy) program in MN, recognized by Environmental Initiative with a 2012 award. ✓ MAPLEWOOD: first city in 20 years to shift to organized residential waste collection, estimated to save residents approximately $1 million per year and to save the city money spent on excessive road wear and tear. ✓ APPLE VALLEY: first BRT (bus rapid transit) system in MN (under construction). ✓ PINE RIVER: first GreenStep City and home to first hot air panels paid for by low-income heating assistance. ✓ NORTHFIELD: first Transition Town effort in MN, involving alumni of the Blandin Community Leadership Program. ✓ EDEN PRAIRIE: first LEED (Gold) speculative office building in the Twin Cities; first planned use of LEED for Neighborhood Development rating in MN for light rail station area. ✓ ELK RIVER: first MN city to replace all traffic signals with cost-saving LED lights. ✓ FALCON HEIGHTS, ST. LOUIS PARK, EDINA: first MN cities to track energy, water, waste and vehicle miles traveled and normalize data by resident and jobs. ✓ MILAN: first rural MN year-round community -supported lettuce business. ✓ ST. CLOUD: nation's first public bus powered by recycled vegetable oil @ $2.30/gal. ✓ BURNSVILLE: first city sustainability plan in Minnesota. ✓ EAGAN: nation's first Green Globes -certified fire station. ✓ ST. ANTHONY: first MN multi -source parkland watering system (stormwater and filter backwash from drinking water plant) that reduces groundwater draws by 7 million gal./yr. ✓ LAKE ELMO: first in MN to score in the top 5 in all of the Blue Star City stormwater assessment categories. 47 city councils have joined the GreenStep program. As a group. GreenStep Cities are: • Located all over the state, in all quadrants. • Large and small, ranging from Rochester05ver 100,000 people) to Milan (326 people). • About 19% of the state's population. • Statistically notable with a higher population in the 15-34 age range than the average Minnesota city. • Voters like the average Minnesota city, turning out to vote on average at the same percentage rates in the last three presidential elections as the average Minnesota city. • Motivated by cost savings and peer recognition among other reasons. • Driven by a strong internal city organizational culture, which includes citizen commissions. • Valuing the coherence the program brings to what are sometimes fragmented activities. 4 cities have achieved Sten Three, the highest current level of GreenStep recognition: • Eagan, Edina, Falcon Heights and Saint Anthony. • 14 Step Two cities are recognized by the League of MN Cities, having implemented 4, 6 or 8 best practices (depending on city capacity/category). 11 Step 2 cities since June 2011. • 29 Step One cities (20 since June 2011) are recognized, having joined the program. 806 GreenStea actions have been completed. Toa non -required actions are: 0%;k CM • Expanding local food access, becoming a Tree City USA, promoting bike/ped/transit, installing LED traffic signals, and conserving water. • Top required actions are having a comp plan, erosion ordinance, green purchasing policy. Other selected notable accomplishments by GreenStep Cities: ✓ AUSTIN: biogas generated at wastewater treatment plant burned to help run plant; greywater used in Hormel Foods restrooms. ✓ KASSON: solar panels installed on city hall will pay back city costs in 12 years. ✓ ROGERS: offers expedited permit review for higher density housing, as well as reduced sewer and water fees for multi -family developments. ✓ EDEN PRAIRIE: allows residents to view their water consumption history online; city fleet on -track to increase fuel efficiency 40% over 10 years by 2015. ✓ DELANO: the municipal utility's conservation improvement program achieved deemed savings of over 48,000 kWh in 2011. ✓ WILLMAR: downtown revitalization using the Minnesota Main Street model is energized by the Willmar Design Center; municipal utilities installed 7.5 million kWh of renewable wind in 2011. ✓ OAKDALE: greenhouse gas emissions reduction targets for city operations are 15% for buildings & facilities, 10% for water delivery, 25% for vehicle fleet, 2% for signals. ✓ BURNSVILLE: uses form -based codes for its downtown core; will continue to reduce greenhouse gas emissions from a 2009 baseline by an average annual reduction of 4% normalized by city employees. Minnesota GreenStep Cities grew out of a report to the 2009 Legislature. The program is led by the Minnesota Pollution Control Agency and governed by a public-private partnership including the MN Division of Energy Resources, the League of MN Cities, the Clean Energy Resource Teams, the Great Plains Institute, the Izaak Walton League -MN and the Urban Land Institute -MN. In May 2012 the GreenStep Cities program received awards in the categories of Sustainable Communities and 2012 Partnership of the Year from the Minnesota organization Environmental Initiative. The awards honor partnerships, inspire other organizations to create similar projects, and encourage collaborative approaches to environmental problem solving. Over 340 attendees at the awards ceremony voted among the 15 finalists nominated for the 2012 Partnership of the mar. 2012 Cateeory A City: EDINA Which assessment? Preliminary ❑ May ldh final for LMC nX Assessor and date: Philipp, 511112; edited 512 Actions by number summarized as: COMPLETE [including any 'would be nice to see...' notes]; UNDERWAY or UNCLEAR [and info listed that's needed] � YES YES Total BPs done out of 16 16 Are all required BPs implemented. BP distribution requirement met? Recommended for recognition at: 51 Step 2 (any 8 BPs) FAI Step 3 (16 including required BPs) Best practices (required) BP implemented? Action summary by # and star level achieved Action rules (req. in bold) YES BUILDINGS: 2 BPs required; are 2 BPs done? 1. Public 1: COMPLETE, 1 STAR 1 & 2; & one action from 3-7 YES 2: COMPLETE, 1 STAR — the more expensive retrofit work can be entered and claimed under 1.3 7: COMPLETE, 1 STAR 2. Private YES 1: COMPLETE, 1 STAR any two actions 5: COMPLETE, 1 STAR 3. New 1 or 2; one from 3-5 4. Lighting/Signals 2 actions with one from 5-8 5. Reuse any one action YES LAND USE: 2 BPs required; are 2 BPs done? 6. Comp Plan YES 1: COMPLETE, 1 STAR 1&2 2: COMPLETE, 1 STAR — inspiring language! 7. Density any one action 8. Mixed Uses YES 1: COMPLETE, 2 STARS any two actions 3: COMPLETE, 1 STAR 9. Highway Development any one action 10. Conservation Development any one action YES TRANSPORTATION: 2 BPs required; are 2 BPs done? 11. Complete Green Streets 1: COMPLETE, 1 STAR —very thorough work being done on this 1; & two additional actions YES 4: COMPLETE, 1 STAR 6: COMPLETE, 2 STAR - roundabout 12. Mobility Options 1: COMPLETE, 1 STAR any two actions YES 2: COMPLETE, 1 STAR 13. Fleets any two actions 27 28 14. TOD / TDM any two actions YES ENVIRON MGT: 4 BPs required; are 4 done? 15. Purchasing 1: COMPLETE, 2 STAR 1; and one additional action YES 4: COMPLETE, 1 STAR 16. Trees 1: COMPLETE, 1 STAR any two actions YES 4: COMPLETE, 1 STAR 17. Stormwater 1: COMPLETE, 2 STAR any one action YES 5: COMPLETE, 1 STAR 6: coal tar ban was already listed under 17.5 18. Parks & Trails 5: COMPLETE, 3 STAR any three actions YES 6: COMPLETE, 2 STAR 8: COMPLETE, 1 STAR 19. Surface Water if state public water: 4; and one additional action if no state water: any one action 20. Water / Wastewater 1 & 2; and one additional 21. Septics any one action 22. Solid Waste 2: COMPLETE, 2 STAR 1 or 2; & one from 4-8 YES 5: COMPLETE, 1 STAR 6: COMPLETE, 2 STAR 23. Local Air Quality 1: COMPLETE, 1 STAR any two actions YES 3: COMPLETE, 1 STAR YES ECON & COMM DVLP: 3 BPs required; are 3 done? 24. Benchmarks & Involvement 1: COMPLETE, 3 STAR 1&2 YES 2: COMPLETE, 1 STAR 4: COMPLETE, 1 STAR 5: COMPLETE, 1 STAR 25. Green Businesses 2: COMPLETE, 1 STAR any two actions YES 4: COMPLETE, 1 STAR 26. Renewable Energy 1: UNDERWAY any two actions YES 3: COMPLETE, 3 STAR 5: COMPLETE, 1 STAR 27. Local Food YES 3: COMPLETE, 1 STAR any one action 28. Business Synergies 2,3or4 28 Energy and Environment Commission 2013 Annual Work Plan New Initiative Target Completion Date December 2014. Budget2013 Staff time in ... Significant: Approval Comprehensive City Building Energy Efficiency Project. 2013 and Capital Building Services Manager, Follow on success of 2011-2012 energy efficiency Improvement Environmental Engineer. §? retrofit project by exploring more in-depth building Project in 2014 Moderate: Legal Review. �lkl;i' efficiency projects. Apx. $1-2M • 2013: Investigate various contracting Depending on k methods including State Guaranteed selected" Energy Savings Program (GESP) contract, contracting , select preferred contracting method, method, this commission investment grade audit, choose project can be scope of project, and set budget for 2014. made cash flow° • 2014: Contract for Energy efficiency positive using retrofits on various city buildings. financing paid by energy savings.ti. Progress Report: 29 2013 New Initiative Target Completion Budget Required Staff Support Required Council Date Integrate Comprehensive Plan Chapter 10 Into City December 2013 Staff time to Moderate: Environmental YII!S Operations facilitate Engineer Review City codes, policies and operations relative to sustainability goals outlined in Chapter 10 of the comprehensive plan and identify extent of implementation. EEC will identify inconsistencies in code and recommend changes. Initial focus will be to identify key decision points to implement goals of Chapter 10.E Progress Report: Other Green Contracts Grants Workgroup Measure Results of EEC Activities Plans will include Annual Community Meeting City RFP Process Recycling RFP Environmental Metric Air Quality Focus budget significantt recommendations for future operations.; ; Progress Report: Other Green Contracts Grants Workgroup Measure Results of EEC Activities Greenhouse Gas Reduction Plan Annual Community Meeting City RFP Process Recycling RFP Environmental Metric Air Quality Focus CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION March 2013 — February 2014 Term DRAFT SCHEDULE February 14, 2013 Meeting Item of focus: Presentations: Philipp Muessig March 14, 2013 Meeting Item of focus: WP2 Outreach around April 18 Edina Forum Presentations: City of Edina Communications Staff April 11, 2013 Meeting Item of focus: WP1 Results and decisions around contract methods, planning, scope and budget. Presentations: CEE, Xcel, Centerpoint May 9, 2013 Meeting Item of focus: WP6 Recommendations for residential and commercial recycling, review goals and methods, and education and outreach report. June 13, 2013 Meeting CANCEL June 18, 2013 JOINT EEC / CC Worksession July 11, 2013 Meeting Item of focus: WP4 and WP8 Presentations: St. Cloud / Burnsville / Minneapolis examples of organization? City of Edina Staff August 8, 2013 Meeting Item of focus: WP3, WP2 Review program implementation, education and outreach coordination, review proposal to expand to residential application of PACE finance tool. Presentations: Applied Energy Innovations, PACE stakeholders, CEE/Port Authority? Edina Staff September 12, 2013 Meeting Item of focus: Presentations: October 10, 2013 Meeting Item of focus: WP5 Presentations: Local watershed districts, UMN Academic, Staff 33 WorkplanItem WP1 City building energy project WP2 Energy efficiency community outreach WP3 Promote EEEP WP4 Integrate comp plan Ch 10 into city operations WP5 Surface water quality policy WP6 Update recycling license ordinance WP7 Greenstep reporting WP8 Purchasing policy February 14, 2013 Meeting Item of focus: Presentations: Philipp Muessig March 14, 2013 Meeting Item of focus: WP2 Outreach around April 18 Edina Forum Presentations: City of Edina Communications Staff April 11, 2013 Meeting Item of focus: WP1 Results and decisions around contract methods, planning, scope and budget. Presentations: CEE, Xcel, Centerpoint May 9, 2013 Meeting Item of focus: WP6 Recommendations for residential and commercial recycling, review goals and methods, and education and outreach report. June 13, 2013 Meeting CANCEL June 18, 2013 JOINT EEC / CC Worksession July 11, 2013 Meeting Item of focus: WP4 and WP8 Presentations: St. Cloud / Burnsville / Minneapolis examples of organization? City of Edina Staff August 8, 2013 Meeting Item of focus: WP3, WP2 Review program implementation, education and outreach coordination, review proposal to expand to residential application of PACE finance tool. Presentations: Applied Energy Innovations, PACE stakeholders, CEE/Port Authority? Edina Staff September 12, 2013 Meeting Item of focus: Presentations: October 10, 2013 Meeting Item of focus: WP5 Presentations: Local watershed districts, UMN Academic, Staff 33 November 14, 2013 Meeting Item of focus: Create 2014 Workplan December 12, 2013 Meeting Item of focus: WP7 Prepare and review annual reports, awards, recognition. 34