HomeMy WebLinkAbout2015-10-08 PacketDRAFT MINUTES
CITY OF EDINA MINNESOTA
ENERGY & ENVIRONMENT COMMISSION
EDINA CITY HALL COMMUNITY ROOM
Thursday October 8, 2015
7:00 PM
CALL TO ORDER 7:04 p.m.
ROLL CALL Answering Roll Call Glahn, Gubrud, Manser, Reinke, Satterlee, Seeley, Stefanik, Thompson and Zarrin.
Late: Howard, Sierks, Chair Kostuch
Staff Present: Ross Bintner, Charlie Gerk, MJ Lamon and Tim Barnes
III. APPROVAL OF MEETING AGENDA
Motion made by Member Zarrin and seconded by Member Gubrud to approve the Meeting Agenda. Motion
carried unanimously.
Member Sierks arrived at 7:06p.m.
IV. APPROVAL OF MEETING MINUTES
A. Minutes. Member Gubrud commented that item VIII. D. of the September 10 minutes was actually an
ad placed by staff, MJ Lamon. It was agreed to move the item to staff comments.
Motion made by Member Gubrud and seconded by Member Thompson to approve the Meeting
Agenda. Motion carried unanimously.
B. Attendance report and roster. No comments.
C. Workgroup list and minutes. Member Seeley discussed adding Student Members Rienke and
Transportation Student Member Emily Ding to the Education Outreach Working Ground and adding
Student Member Ding to the Recycling Solid Waste and Organics Working Group.
Chair Kostuch arrived at 7:11p.m.
V. COMMUNITY COMMENT. No Comments.
VI. REPORTS AND RECOMMENDATIONS
A. Board View / Novus Agenda Review (MJ Lamon)
Ms. Lamon gave a presentation on Novus Agenda Review. She explained that current council packets
can consume considerable amounts of staff time and paper (some packets exceeding 600 pages).
Switching to Novus Agenda will eliminate the need for paper council packets and allow for ease of
access to council members, commission members and our residents. She proceeded to demonstrate the
software and answer questions. She reminded Members that any electronic annotations are considered
public recorded and could be subject to data request. She also suggested any questions about the use of
the software could be directed to her or Mr. Bintner.
Member Howard arrived at 7:18p.m.
A. ECCT
Member Zarrin stated that there would be a Partners in Energy meeting 10/14/15. Member Zarrin
started a discussion about what tools the city has available via CR -BPS software to help reach and
CITY OF EDINA
4801 West 50th Street
Edina., MN 55424
www.edinanm.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Rebecca Foster, GIS Adminstrator
Subject: Minutes
ACTION REQUESTED:
Approve Regular October 8, 2015 Meeting Minutes
INTRODUCTION:
ATTACHMENTS:
Description
Approve Regular October 8, 2015 Meeting Minutes
Agenda Item #: IV.A.
Item Type:
Minutes
Item Activity:
Action
3
understand the commission's goals. She stated that Member Sierks had complied a list of tools that city
has for the baseline gathering and has sent to Ross Bintner to include in the tonight's package, Mr.
Bintner will include with the next commission packet.
Member Sierks continued Members Zarrin's discussion and has completed questions on how to measure
the commissions 15% reduction goal. He suggested that along with B3 we should also be working with
the Regional Indicator Project as they can show multiple levels of carbon footprints, from the
government level down to the individual community levels.
B. CR-BPS/City Building Update (Tim Barnes)
Mr. Barnes gave an update on the tenKsolar panels. It was discovered that 15 panels were defective; the
panels were covered under a materials warranty. The city was responsible for the labor to replace the
panels, approximately $2,400. He then indicated that he will continue to work with tenKsolar to better
understand the cause of the failures and report back to the commission at a later date.
Mr. Barnes then proceeded to give a presentation and progress update on the CR -BPS system. He
indicated that over the summer city staff has collected vast amounts of data to add to the system and
will continue to focus on the B3 buildings first, followed by smaller park buildings. He indicated initial
data entry could take another 6-8 months. He ended his presentation with that the CR -BPS system is an
excellent investment for the city, that it will be a lot of work but well worth it in the end.
Member Sierks asked about integration with street light data, Mr. Barnes indicated he would research
the issue.
Chair Kostuch asked how this data would augment over the B3 data. Mr. Barnes responded that the city
would be able to compare their buildings to buildings across the state. He also stated that the system
will better help track data to evaluate building systems and envelopes allowing for better asset
management and purchasing decisions.
VII. CORRESPONDENCE & PETITIONS. No comments.
VIII. CHAIR AND COMMISSION MEMBER COMMENTS
A. CSG conflict of interest discussion. Mr. Thompson briefly discussed his message to the Commissioners
that was in the meeting packet about his error in recusing himself in the CSG vote
B. Building Energy Efficiency Subcommittee. No comments.
C. City Environmental Considerations Subcommittee. No comments.
D. Education Outreach Working Group. Member Gubrud gave the following update
1. Edina day of service is coming up in October, potentially 3 or 4 new installs.
2. The Home Energy Squad had an ad in the Edina About Town, designed by the CEE.
3. There will be an open forum in April, Member Gubrud invited Mindy Ahler up who displayed a graphic
and article about the true cost of carbon. The sub -committee will continue to discuss how to present
this data to the public at the forum.
4. Council Member Kevin Staunton will be a guest speaker with Edina TEDx, he will be discussing
community solar gardens.
Member Howard presented a video trailer for the movie "The Burden" and requested that they be
allowed to show it to a public gathering as part of the working group's goals.
Motion made by Member Thompson and seconded by Member Zarrin to show the movie "The
Burden" as part of the Education Outreach Working Groups goals to the public. Motion carried.
Glahn opposed. Gubrud and Kostuch abstain.
E. Home Energy Squad Subcommittee. No comments.
F. Recycling, Solid Waste and Organics Working Group. Member Seeley stated that they will be meeting
with representatives from St. Louis Park and Minneapolis to discuss their bans on Styrofoam food
containers. Member Seeley stated that she had been working with staff to create a resolution for
organic hauling.
G. Student Subcommittee. Both Student Members are currently working on a plan to present to their
principal about ways to make the new school building energy efficient. Chair Kostuch suggested that
they include in their plan that energy efficiency should be given greater importance than the
architecture of the structure.
H. Water Quality Working Group. No comments.
I. Community Solar. Member Sierks asked for staff to give an update in their staff comments section.
Chair Kostuch gave a recap of the commissioner / council cross meeting and highlighted several topics that might be
of interest to the commission.
IX. STAFF COMMENTS
A. 2016 Workplan
Mr. Bintner discussed the revised work plan template and has provided a copy in the commission
packet. Mr. Bintner shared that he felt the council was receptive of their work plan and it should be
approved by December 1. Member Sierks noted that work plan item 2A should be read as that work
shall be completed within 5 years, not just the plan.
B. Partners In Energy
Kick off 10/14/15, Mr. Bintner and assistant finance director Kyle Sawyer will be in attendance. Manager
Neal will help with the kick off as well. This will be a good opportunity to highlight the initiatives from
the commission and where they have gone.
C. Community Solar
Our RFP received three proposals; review has not been completed but will be by 10/12 and hopefully
will be set for next council meeting in October.
There being no further business on the Commission Agenda, Chair Kostuch declared the meeting adjourned at 9:35 p.m.
Motion made by Member Glahn and seconded by Member Gubrud to adjourn meeting. Motion carried unanimously.
Respectfully submitted,
Rebecca Foster
GIS Administrator
Agenda
Energy and Environment Commission
City Of Edina, Minnesota
Edina City Hall
Community Room
Thursday, November 12, 2015
7:00 PM
I. Call To Order
II. Roll Call
III. Approval Of Meeting Agenda
IV. Approval Of Meeting Minutes
A. Minutes
V. Community Comment
During "Community Comment," the Board/Commission will invite residents to share
relevant issues or concerns. Individuals must limit their comments to three minutes.
The Chair may limit the number of speakers on the same issue in the interest of time
and topic. Generally speaking, items that are elsewhere on tonight's agenda may not
be addressed during Community Comment. Individuals should not expect the Chair
or Board/Commission Members to respond to their comments tonight. Instead, the
Board/Commission might refer the matter to staff for consideration at a future
meeting.
VI. Reports/Recommendations
A. Partners in Energy, Meeting 1 Summary
B. Edina Climate Commitment Team (ECCT)
VII. Correspondence And Petitions
A. Correspondence
VIII.Chair And Member Comments
A. Attendance report and roster
B. Workgroup List and Minutes
C. Chair and Member Comments
IX. Staff Comments
A. Staff Comments
X. Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing amplification, an interpreter,
large -print documents or something else, please call 952-927-886172 hours in
E
advance of the meeting.
CITY OF EDINA
4801 West 50th Street
Edina., MN 55424
www.edinamn.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Ross Bintner P.E. — Environmental Engineer
Subject: Partners in Energy, Meeting 1 Summary
ACTION REQUESTED:
This item is for informational purposes only.
Agenda Item #: VI.A.
Item Type:
Report and Recommendation
Item Activity:
Information
INTRODUCTION:
I have created a website to share information generated in the Partners in Energy planning effort
with the EEC and public. Please review the link below:
hftp://edinamn.gov/index.php?section=partnersinenergy
Members Zarrin, Sierks and Manser may wish to summarize their impressions of the first Partners
in Energy meeting.
e
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinanm.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Sarah Zarrin, Vice Chair
Subject: Edina Climate Commitment Team (ECCT)
Agenda Item M VI.B.
Item Type:
Report and Recommendation
Item Activity:
Discussion
ACTION REQUESTED:
Vice Chair Zarrin will report on meetings of the ECCT described in the attached meeting minutes.
INTRODUCTION:
a
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edimmn.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Ross Bintner P.E. — Environmental Engineer
Subject: Correspondence
Agenda Item #: VII.A.
ACTION REQUESTED:
Attached are correspondence received or distributed since the last meeting.
INTRODUCTION:
ATTACHMENTS:
Description
2015 11 05 Coor
Item Type:
Correspondence
Item Activity:
Information
9
From: John Howard
To: Ross Bintner: Keith Kostuch: Sarah Zarrin
Subject: One term EEC Commissioner
Date: Friday, October 30, 2015 10:23:28 AM
Hello Ross, Keith and Sarah,
Since I am likely moving out of Edina this summer, I am not seeking to be reappointed to the
EEC. I believe I have mentioned this in passing at a couple of meetings but want to make this
official.
Thank you,
John Howard
10
From: Ross Bintner
To: Ross Bintner
Subject: FW: Mpls 2015 -Last Stop Before Paris- THIS SUNDAY
Date: Friday, October 23, 2015 1:53:53 PM
Attachments: * ma* mage001pria
See below from member Thompson.
Ross Bintner, PE, Environmental Engineer
(� 952-903-57131 Fax 952-826-0392
RBintner@EdinaMN.gov 1 www.EdinaMN.gov
...For Living, Learning, Raising Families & Doing Business
From: Paul Thompson [mailto:paul@coolplanetmn.org]
Sent: Friday, October 23, 2015 1:33 PM
To: Ross Bintner
Subject: Mpls 2015 -Last Stop Before Paris- THIS SUNDAY
Ross please send out this invitation to our EEC members.
Mpls 2015- Last Stop Before Paris conference is using the process that will be used in Paris at
the UN Climate Conference, COP 21, to engage the global citizen voice in the negotiations in
Paris and beyond as countries figure out how to reach their emission and sustainability goals.
Come in person this Sunday to the Radisson Blu downtown or try the remote participation
option, over 200 people are registered many of them going to Paris with a variety to schools,
non profit, civic and faith organizations.
Free registration here more info and how to participate remotely here.
Have a great weekend.
Paul
Paul Thompson
Cool Planet—Neighborhood FUN -Action for Our Planet
Citizens' Climate Lobby- Political Will for a Livable World
952-920-1547-h
612-810-4664-c
11
From: Ross Bintner
To: Ross Bintner
Subject: FW: NY Times lead Op -Ed on recycling from Sun 4 Oct
Date: Monday, October 12, 2015 7:38:34 AM
Attachments: 0mage003.ona
For your review.
Ross Bintner, PE, Environmental Engineer
�i 952-903-5713 i Fax 952-826-0392
i a RBintner@EdinaMN.gov i www.EdinaMN.gov
.. ...For Living, Learning, Raising Families 6z Doing Business
From: Keith Kostuch [mailto:kostuch.eec@gmail.com]
Sent: Saturday, October 10, 2015 10:20 AM
To: Ross Bintner
Subject: NY Times lead Op -Ed on recycling from Sun 4 Oct
Ross,
Please email this to all commissioners given the request at the last EEC meeting.
• ..�. aOPTION•u 1 1 1� •• •� i�, �• • �� u
I WW 11111111 W-01 IFIM,
Thanks,
Keith
W
From: Ross Binirw
To: Ross B'ntner
subject: Arl Energy Policy Dlscurelon for your consideration
Data: Friday, October 09, 2015 7:16:37 AM
Attadments: inname003,om
EEC Members, see below.
Ross Bintner, PE, Environmental Engineer
952�903-5713r/ 1 RB!ntner@Eci Fax.govI -0392
R&ntner�EdinaMN gov I www.EdnaMN.gov
J / ...For laving, Learning, Raking Families & Doing Business
From: Minnesota Environmental Quality Board [mailto:MNEOB[alou ovdeloyaw.com1
Subject: We Invite You to a Forum on German Energy Innovation
EQB Banner
IN
Good Afternoon,
On behalf of our friends at the U of M, we would like to let you know about this event:
The University's Institute on the Environment, the Energy Transition Lab (ETL), the College of Science and Engineering,
and the Office of the Vice President for Research cordially invite you to "Energy Innovation in Germany: New Business
Models and Integrated Urban Redevelopment," a forum with energy policy leaders from Minnesota and Germany.
When: Monday, Oct. 12, 3:00-5:00 PM
Where: Cowles Auditorium, Humphrey School of Public Affairs, U of M
Cost: free and open to the public
Register:
https7//www.eventbrote.com/e/energ)t-innovation-in-aermany-new-business-models-integrated-urban-redev-tickets-
18723597785
Participants: ]an Aengenvoort, director of communications, NextKraftwerke GmbH, Germany
Uwe Carstensen, project consultant, HafenCity Hamburg, Germany
State Rep. Melissa Hortman, member, Job Growth and Energy Affordability Committee
State Rep. ]oyce Peppin, House Majority Leader (tbc)
Carissa Slotterback, director of research engagement, U of M
Bob Ambrose, director governmental affairs, Great River Energy
Steve Kelley, senior fellow, Humphrey School of Public Affairs, U of M [moderator]
Lewis Gilbert, managing director, Institute on the Environment, U of M [welcome]
Germany's energy transformation has entered its next stage. Large-scale decentralized renewable energy production is
pushing new business models based on "virtual power plants." IT -based company NextKraftwerke has a networked
portfolio of 1,500 MW with 2,700 generation stations. It trades 6TWh. At the same time, energy efficiency mandates and
renewable energy standards are shaping municipal redevelopment—in small and large settings. The $11B public-private
partnership HafenCity Hamburg models one future. Are there lessons and ideas for Minnesota's energy and urban
development players?
Join city planner U. Carstensen and J. Aengenvoort of NextKraftwerke and a group of Minnesota energy policy experts for
an exciting conversation.
Having trouble viewing this email? View it as a Web mage.
EQB Logo
Questions?
1110, Contact Us
STAY CONNECTED: In
SUBSCRIBER SERVICES:
Manage Preferences I Unsubsaibe I Balp
This email was sent to hbanioln®edinamnacv using GovDelivery, on behalf of. Minnesota Environmental Quality Board 520 Lafayette Road North, Saint Paul, MN 55155
13
From: a eint�er
To: Roi einfner
Cc: Retxrra Foster
Subject: A climate netmrldng and educational opportunity.
Date: Thursday, October 08, 2015 10:36:26 AM
Attachments: 84641 n7A-6F1e-47F3-9187-96F442B8F177r 171.ono
Im-007.on
EEC members, see below for an event for your consideration. See you at the meeting tonight!
Ross Bintner, PE, Environmental Engineer
r/
e, � 952-903-5713 1 Fax 952-626-0392
t( r RBinfier@EdinaMN.gov Ica EdinaMN.gov
...For Living, Learning, Raising Families & Doing Business
From: Orlyn Kringstad <orlyn.kringstad fchanae.org>
Subject: CLIMATE ACTION - Minneapolis 2015: Invitation for Sunday 25 October Climate Dialogue Event led by Pathway
to Paris & Citizen's Climate Lobby
Date: October 6, 2015 at 2:15:56 PM CDT
To: Orlyn Kringstad <orlyn.kringstacifchanue.ora>
Dear friends
Please share the invitation below with your colleagues and member organizations for the Sunday 25 October Minneapolis 2015_ Climate
Action Last Stop Before Paris Day of Dialogue event, led by the Pathway to Paris and Citizen's Climate Lobby.
Admission is free, to those who receive this invitation, to become a Climate Delegate - we have 400 places available for the Sunday
event. As of this morning, we already have 70 people signed up, and we expect to likely "sell out" soon.
We are pleased to send you an invitation to:
Minne o lis
Cil MATE ACTION. y
A Pathway to Paris Dialogue Event bringing Citizen Engagement to the 2015 Global Climate Talks
Sunday October 25, 2015
9:30 AM to 5:30 PM
PAR I hlLRSHIP
i FOR CHANGE
Radisson Bin Minneapolis
35 South Seventh Street
Minneapolis, MN 55402
CLICK HERE TO BECOME A MINNEAPOLIS 2015 CLIMATE DELEGATE
On October 25th 2015, under the auspices of Oslo -based Parnlershn for Change, Citizeng' Climate Lobby will convene a globally -networked discussion on the
impact of climate change on communities, the role of citizens in driving change and the catalytic solutions to securing the livable climate future.
This initiative is the first in a series of dialogues that will establish a process connecting citizens to decision -makers, to ensure that what starts in Paris reaches all
people and results in real, sustained, and successful outcomes for people and the climate.
The Day of Dialogue will include:
• Interactive plenary discussion with experts and participants around the world;
• Sessions featuring leadership from around the Twin Cities;
• Working groups focused on six work -streams;
• Discussion of the outcomes of work -streams in plenary session;
• Foundational meeting of the Citizens' Climate Engagement Network.
Sunday, October 15, is your opportunity to participate in the creation of a new global network of partners, working locally to empower citizens, strengthen
government action on climate, and drive needed solutions across the world. Outcomes from the 25th will inform a high-level Chatham House rules dialogue on
Monday, October 26, featuring leaders from business, government, advocacy, and scholarship.
Citizens' Climate Lobby and the Pathway to Paris coalition will bring outcomes from Minneapolis 2015 to the global climate negotiations that open in Paris on
November 30.
14
Social media discussion for this event will use the hashtags #h4pads Winneapnolis2015, and Hneaceitforward
Orlyn Kringstad
Executive Director USA
Partnership for Change
(+1) 612-280-6520 (USA)
(+47) 995 97 885 (Norway)
PAPTNERSHIP
FOR CHANGE
Connect' Inspire — Act
Minneapolis
CLIMATE ACTION:
01
WPARTNERSHIP
�FORCHANGE
15
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Rebecca Foster, GIS Administrator
Subject: Attendance report and roster
ACTION REQUESTED:
EEC Attendance
INTRODUCTION:
ATTACHMENTS:
Description
EEC Attendance
Agenda Item #: VIII.A.
Item Type:
Other
Item Activity:
I nformation
16
Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet.
Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically.
INSTRUCTIONS:
Counted as Meetina Held (ON MEETINGS' LINE)
Attendance Recorded (ON MEMBER'S LINE)
Regular Meeting w/Quorum
Type I" under the month on the meetings' line.
SIERGY & ENVIRONMENT COMMISSION
Regular Meeting w/o Quorum
Type "l " under the month on the meetings' line.
..
.. ....... ......_.
Joint Work Session
J
F
M
A
M
J
J
A
S
O N
D Work Session
Work Session # of Utgs.
Attendance 9L
Meetings/Work Sessions
1
1
1
1
1
1
1
1
1
1
1
11
NAME
Glahn, William
TERM
2/1/2017
1
1
1
1
1
1
1
1
1
1
41712015
(Enter Date
1D
9'f96
Gubrud, Bob
2/1/2016
1
1
1
1
1
1
1
1
1
1
10
91%
Howard, John
2/1/2016
1
1
1
1
1
1
1
1
1
1
to
91%
Kostuch, Keith
2/1/2016
1
1
1
1
1
1
1
1
1
1
10
91%
Manser, Richard
3/1/20181
1 1
1 1
1
1
1
1
1
1
8
89%
Satterlee, Lauren
3/1/2018
1
1
1
1
1
1
1
1
8
89%
Seeley, Melissa
3/1/2018
1
1
1
1
1
1
1
1
8
89%
Sierks, Bill
2/1/2016
1
1
1
1
1
1
1
1
1
1
10
91%
Thompson, Paul
2/1/2016
1
1
1
1
1
1
1
1
1
1
10
91%
Waddick, Louise
2/1/20171
1
1
1
1
1
1
1
1
1
1
9
82%
Zarrin, Sarah
3/1/2018
1
1
1
1
1
1
1
1
1
9
82%
Heer, John
2/1/2015
1
1
2
100%
Latham, Dianne Plunkett
2/1/2015
1
1
2
100%
Reinke, Emily
9/1/2016
1
1
2
100%
Stefanik, Sarah
9/1/2016
1
1
2
100%
Anderson, Reilly
9/1/2015
1
1
1
1
1
1
6
55%
Padmanabhan, Sunaya
9/1/2015
1
1
1
1
4 1
36%
Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet.
Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically.
INSTRUCTIONS:
Counted as Meetina Held (ON MEETINGS' LINE)
Attendance Recorded (ON MEMBER'S LINE)
Regular Meeting w/Quorum
Type I" under the month on the meetings' line.
Type " 1" under the month for each attending member.
Regular Meeting w/o Quorum
Type "l " under the month on the meetings' line.
Type " 1" under the month for each attending member.
Joint Work Session
Type I" under "Work Session" on the meetings' line.
Type " 1" under "Work Session" for each attending member.
Rescheduled Meeting'
Type " 1" under the month on the meetings' line.
Type "l under the month for each attending member.
Cancelled Meeting
Type " 1" under the month on the meetings' line.
Type " 1" under the month for ALL members.
Special Meeting
There is no number typed on the meetings' line.
There is no number typed on the members' lines.
17
e�
CITY OF EDINA
4801 West 50th Street
Edina., MN 55424
www.edinamn.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Rebecca Foster, GIS Administrator
Subject: Workgroup List and Minutes
ACTION REQUESTED:
Approve the following Work Group List and Meeting Minutes.
INTRODUCTION:
ATTACHMENTS:
Description
Wait Group List October 8, 2015
WQWG 101315 Minutes
Agenda Item #: VIII.B.
Item Type:
Minutes
Item Activity:
Information
18
Edina Energy & Environment Commission
Working Groups and Subcommittees
Draft of 10-8-15
Building Energy Efficiency Subcommittee - Chair Sierks, Members: Bill Glahn, Keith Kostuch
Objective: This subcommittee will work with City staff to recommend to Council a comprehensive approach for
achieving deeper energy efficiency actions for the city's buildings that maximizes greenhouse gas reductions,
maximizes energy saved and dollars saved, and maximizes effective use of city dollars.
City Environmental Considerations Subcommittee — Chair Keith Kostuch, Members:
Objective: This sub -committee of the EEC will work with City staff to find a way to embed the 2008
Comprehensive Plan Chapter 10 environmental commitments into the City's capital budget process. New
buildings, major building renovations and fleet purchases have large and long-term environmental implications.
Consequently, environmental considerations need to be made more explicit at the inception of all capital projects
and in the approval process up to City Council final approval.
Time frame: This process will be collaborative with City staff in terms of conceptualization and implementation
so it will take most or all of 2014.
Community Solar Subcommittee - Chair Bill Sierks, Members: Paul Thompson, Bob Gubrud
Objective: Work with City Staff to evaluate whether the City cern host a Community Solar site. If so, the group
will assist as appropriate in completing the steps necessary to apply for, develop, and market this program, and
involve interested members of the public through a working group if the project moves forward to construction
Edina Climate Commitment Team — I" & 3"' Monday — Chair Sarah Zarrin — Commissioners: Bill Sierks, Robert Manser
— Staff: Scott Neal and Council Member Kevin Staunton
Objective:
Assist with establishing best practices for energy conservation for The City of Edina (i.e., buildings, fleet)
Assist with meeting established conservation goals and establish strategies to track and meet these goals
Identify opportunities for change to meet GHG goals
Assist with developing effective communication strategies for above to EEC, Council and the public
Assist with allocating City resources (staffbudget) to enable realization of conservation goals
Education Outreach Working Group (EO WG) — I" Thursday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud —
Members: John Howard (EEC), Sarah Stefanik, Emily Rienke, Emily Ding, Chuck Prentice and Mindy Ahler.
Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina
Energy and Environment Commission by creating awareness and engaging residents, schools, churches, business'
and community organizations to take action to conserve and increase energy efficiency, to reuse and recycle, and
to preserve and enhance our environment
Home Energy quad Subcommittee (HES) — Meets as needed - Chair Bill Sierks — Commissioners - Paul Thompson, Bob
Gubrud
Objective: This subcommittee works with City staff Xcel Energy, Centerpoint Energy, and the Center for Energy
and the Environment to implement the Home Energy Squad program for Edina's residents. The city's gas and
electric utilities have hired CEE to implement the Nome Energy Squad program across their service area. Our
subcommittee is helping to promote the program and maximize its impact in Edina.
19
Recycling Solid Waste and Organics Working Group(RSWO WG) — V Wednesday at 7:00 pm - Chair Melissa Seeley —
Commissioners Lauren Satterlee, Emily Ding, Members: DP Latham, Michelle Horan, Lori Syverson (Chamber of
Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES), Aileen Foley— City Staff:
Solvei Wilmot
Objective: Evaluate and monitor the provisions of the recycling, solid waste and organic waste collection
programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in
Edina. Educate the public about recycling, organics and solid waste reduction.
Student Environmental Leadership Council — EEC Chair, Members: Paul Thompson, Student Members: Emily Reinke,
Sarah Stefanik and open to students attending secondary schools in Edina.
Objective: To facilitate, coordinate and share information between the EEC and the School EnOromnental
groups and to work on common energy and environmental objectives as appropriate. To assist in developing
environmental leaders of tornorrow.
Water Quality Working Group (WQ WG) — 2°d Tuesday at 6:30pm - Chair Lou Ann Waddick — Members: David B.
VanDongen, Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong.
Objective: To facilitate communication between citizens and city government and champion efforis to improve
water quality within Edina.
20
Edina Water Quality Working Working meeting
Tuesday October 13, 2015
LouAnn
Sue
Randy
Steve
Guest: John Anderson
John Anderson - Community Coordinator
State wide non-partisan
Taking input is important
Surveys
West and North Metro area
Conservation is taken care of at the local level
New position -
What are the big issues
Find out what's going on
Also energize people to engage
LouAnn - what do you need from us
John- learn from local groups what's going on (like chloride)
Steve- What are the big issues
John - water related (Governors buffer issue) -
Sue - got diluted from where it started off at.
Not as binding as initially proposed
Habitat issues
LouAnn - enforcement is the big issue ... Not a punitive
Sue - grandfathered?
John - yes.
Sue - who enforces it?
John- Not sure
LouAnn - Arden Park neighborhood - we tried to suggest buffer strips for the creek
21
LouAnn - the creek is a priority to the watershed for money
John - Are you just trying to minimize salt use?
LouAnn - brining
Sue - Are you doing anything with salt?
John - We weren't thinking about salt, but (now we will)
Sue - wrote an article for January About Town.
LouAnn - the city wrote articles in the Fall About Town
Steve - Your hat are you doing to conserve on the utility side
John - Energy Policy
Steve - Programs?
John - more advocacy and outreach - Partner Programs - CEE (Center for Energy &
Environment), Center Point Energy,
Steve - How do programs get started?
John - Policy and advocacy only
Steve - Cooperative effort for Chloride?
John- Yes.
About Town article - about 500 words.
The article was sent to Jessica VanderWerff for approval.
LouAnn - Air and Ground temperatures matter - for what products to use (sodium
chloride, magnesium acetate,
Sodium chloride stops working at 15 degrees
How much to use?
LouAnn - there seems to be a conflict in what amount to use for 1,000 sq. Ft. From
22
different sources.
Impaired waters list
Improved winter maintenance video - Mississippi Water Shed District - Put the video on
the city t.v. Channel
Workshop
Perception - can't wait for a safe surface street
Salt is an invisible problem (when it gets into
Minnetonka public works can monitor multiple factors (speed of trucks, weight of trucks,
rate of application)
Cities saving lots of money by going to brine
Granular application v. Liquid application
Sue - read the article aloud
Tomorrow service fair at Southview Middle School - Sue and LouAnn
Now have a mayoral signed certificate for storm stenciling volunteers
Alliance for Sustainability flyer for leaf bags - leaf campaign
Sue - Be more strategic - identify goals - let's celebrate our volunteers - to quantify
LouAnn - put outreach into water bills.
LouAnn - when do neighborhood event meet
Sue - we need more help .... Brainstorm - more structured and deliberate series of steps
that pull different
Next meeting 2nd Tuesday November 10th 2015
23
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinanm.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Keith Kostuch, EEC Chair
Subject: Chair and Member Comments
Agenda Item #: VIII.C.
Item Type:
Report and Recommendation
Item Activity:
Discussion
ACTION REQUESTED:
Board and Commission Member Comments on the following topics, subcommittee and working
groups will be heard.
INTRODUCTION:
1. Building Energy Efficiency Subcommittee
2. City Environmental Considerations Subcommittee
3. Community Solar Subcommittee
4. Education Outreach Working Group
5. Home Energy Squad Subcommittee
6. Recycling, Solid Waste and Organics Working Group
7. Student Subcommittee
8. Water Quality Working Group
24
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
Date: November 12, 2015
To: Energy and Environment Commission
From: Ross Bintner, Environmental Engineer
Subject: Staff Comments
ACTION REQUESTED:
None
INTRODUCTION:
The following items are included for your information.
1. Important Dates
2. Bylaws
3. Term Summary
4. Workplan
5. Term Limits
6. "Greenprint" new workgroup form
7. New Minute Example
ATTACHMENTS:
Description
Important Dates
Bylaws
EEC Term Summary and Schedule
EEC Draft 2016 Workplan
EEC member term limits summary
Greenprint Example
New minutes template
Agenda Item #: IX.A.
Item Type:
Other
Item Activity:
Information
25
Important Dates
*Dates may change*
Agenda Management Software Training
Thursday, August 20, 2015 2:30pm to 4:30pm
Community Room
Tuesday, September 29, 2015 Work plans due
Tuesday, October 6, 2015
Work Session - Work plan proposals presented to CC by chairs
5:30pm
Community Room
Thursday, October 8, 2015
BC Liaison Meeting (Prep for Chair meeting)
I:00am to 12:OOpm
Community Room
Monday, October 26, 2015
Board and Commission First Annual All Chair Meeting
S:OOpm to 7:OOpm
Community Room
Work Session — review and revise work plans before approving
Tuesday, November 17, 2015
6:OOpm
Community Room
Monday, November 20, 2015 Reappointment notifications go out.
Tuesday, December 1, 2015 Work plans approved by CC at council meeting.
Tuesday, December 1, 2015 End of term, not eligible for reappointment notifications go out.
Include survey.
Tuesday, December 1, 2015 Board and Commission Application Open
Tuesday, December 3, 2015 Press Release (application open) sent out
Tuesday, December 29, 2015 Deadline to request reappointment
Wednesday, December 30, Send out survey to those who don't request reappointment.
2015
Completed
Completed
Completed
Completed
Completed
Submitted Help
Desk ticket
8/14
26
Tuesday, January 5, 2016 Reappointments submitted to City Council
Sunday, January 31, 2016 Board and Commission Application Closes
February I through February Applicant Interviews
12
Tuesday, February 16, 2016 New Member Appointments
Wednesday, February 24,
2016
Tuesday, March 1, 2016
New Member Orientation
7:OOpm to 8:OOpm
Community Room
New Member Terms Start
Friday, April 29, 2016 Student Member Board and Commission Application opens
Tuesday, May 31, 2016 Student Member Board and Commission Application closes
Friday, June 3, 2016 Last day of school (Edina school district)
June 6 through June 17 Student interviews
Tuesday, June 21, 2016 Student Board and Commission Member Appointments
Midnight auto
shuts off.
Scott/Lisa help
get dates from
CC.
Room reserved
27
Section 1: Introduction
The bylaws outlined below are approved procedures for the Edina Energy and Environment Commission (EEC). Members
should review and understand City Code Chapter 2, Article III, Divisionl and Chapter 2, Article III, Division 3 included in
the appendix of these bylaws. In the event of a conflict between the City Code and the EEC bylaws, the City Code will
prevail.
Some components of these bylaws are common across all City boards and commissions. From time to time the City
Council may make changes to board and commission bylaws and will notify the board and commission of these changes.
Boards and commissions should consult with their staff liaison if they want to propose a change to the bylaws. Proposed
bylaw amendments should be announced one meeting prior to voting on the proposed change. Bylaw amendments
require the approval of a majority of the voting EEC members and approval by the City Council.
In addition to the City Code and these bylaws, the EEC will be guided by those policies and procedural documents
applicable to the EEC or City advisory boards in general. Copies of these documents will be made available to members
at the beginning of their service with the EEC.
Section 2: Mission and Business Address
Refer to City Code Chapter 2, Article III, Division 1, Section 2-78 and Chapter 2, Article III, Division 3, Section 2-138 for the
EEC mission. The business office for the EEC is located at Edina City Hall, 4801 W. 50th St., Edina, MN 55424-1394.
Members of the public can also contact the EEC at mail@edinamn.sov.
Section 3: Membership
Membership Composition
Refer to City Code Chapter 2, Article III, Division 1, Section 2-80 and Chapter 2, Article III, Division 3, Section 2-139.
Terms of Membership
Refer to City Code Chapter 2, Article III, Division 1, Section 2-81.
Contact Information
EEC members are required to provide a mailing address and phone number and/or email address to the Project
Coordinator. This contact information is available to City staff and members of the public.
Responsibilities
EEC members are expected to be present and adequately prepared for all meetings and to actively participate in
meeting discussions. Members who are unable to complete assigned tasks should notify the Chairperson as soon as
possible.
28
Attendance
Refer to City Code Chapter 2, Article III, Division 1, Section 2-86. If a member cannot attend a regular meeting, he or she
should notify the Staff Liaison as soon as possible and ideally no later than two hours prior to the start of the meeting.
Cancelled meetings will be counted as meetings held and attended for purpose of calculating attendance percentages.
Resignation or Removal
Refer to City Code Chapter 2, Article III, Divisionl, Section 2-81. The EEC may ask the City Council to review a member's
appointment based on the member's failure to perform the responsibilities outlined above.
Section 4: Meetings
Meeting Notice
Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. All board and commission meetings are open to the
public. To comply with legal requirements and ensure accessibility to the public, the Staff Liaison gives official notice of
all EEC meetings on the City's website and at City Hall.
Regular Meetings
Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. Regular meetings of the EEC are held at Edina City Hall,
4801 W. 50th St., Edina, MN 55424-1394 or another officially noticed location on the second Thursday of the month at
7:00 p.m. A regular meeting may be rescheduled by the EEC at a prior meeting.
Annual Meeting
In March, the EEC will hold an annual meeting to:
• Elect officers for the upcoming year,
• Review and update bylaws as necessary, and
• Affirm the regular meeting schedule for the upcoming year.
Special Meetings
Special meetings of the EEC may be called by the Chairperson, City Council, City Manager or by the directive of a
majority of the EEC voting members. Members will be notified of the special meeting by written or email communication
at least three calendar days in advance of the meeting. To comply with the open meeting law and to ensure accessibility
to the public, the Staff Liaison posts official notice of all special meetings. A quorum is not required for special meetings;
however, members cannot take action on a motion unless a quorum is present.
Cancelling Meetings
Meetings of the EEC can be cancelled by the Chairperson, City Council, City Manager or by the directive of a majority of
the EEC voting members. Meetings may be cancelled for insufficient business, lack of quorum, conflict with a holiday,
inclement weather or in the event of a community emergency.
Quorum
Refer to City Code Chapter 2, Article III, Division 1, Section 2-84.
29
Meeting Agendas
Meeting agendas will be prepared by the Chairperson in consultation with the City Staff Liaison. Members may request
that items be added to the agenda; however, the addition of such items is subject to approval by a majority of the voting
members. The meeting agenda and related materials will be sent electronically on the Monday prior to the scheduled
regular Thursday meeting.
Meeting Proceedings
During regular meetings, business will be conducted in the order listed below. The order of business may be changed
with the support of a majority of the voting members.
• Call to order
• Roll call
• Approval of agenda
• Approval of minutes from preceding meeting
• Public hearings
• Community comment
• Reports and recommendations
• Correspondence
• Commission comments
• Staff comments
• Adjournment
Meetings will be conducted according to the latest edition of Roberts Rules of Order.
Community Comment
During "Community Comment," the Chair will ask to hear from those in attendance who would like to speak about
something not on the agenda that is relevant to the EEC. Individuals must limit their presentations to three minutes.
Chair has the right to limit the number of speakers making similar statements and to limit comments related to matters
previously discussed. The EEC is not required to respond to the comments. In order to maintain a respectful
environment for all those in attendance, disruptive behavior such as the use of signs, clapping, cheering or booing is not
allowed.
Motions and Voting
A simple majority of voting members present and voting will decide all motions before the EEC. At the request of a
member, a roll call vote will be taken when there is a divided vote on any item. A tie vote on any motion will result in a
failure to pass. Student members are not eligible to vote.
Meeting Minutes
Refer to City Chapter 2, Article III, Division 1, Section 2-85. City staff will prepare minutes for EEC meetings. The minutes
will include which members were present and absent, a summary of each item discussed and any motions proposed,
and the votes on those motions. If a member of City staff is not present to record minutes, the EEC will appoint a
secretary to prepare the minutes. The secretary will prepare draft minutes within two weeks of the meeting date and
forward the draft to the Chair and City Staff Liaison. Approved minutes will be posted on the City's website and
forwarded to the City Clerk for distribution to the City Council by the City Staff Liaison.
30
Section 5: Officers
Refer to City Code Chapter 2, Article III, Division 1, Section 2-83. The EEC will hold elections for the officer positions of
Chairperson and Vice Chairperson at the annual meeting in February. The Chairperson may make and second motions
and vote on all motions. The duties of the Chairperson include but are not limited to:
• Prepare the agenda in consultation with the City Staff Liaison.
• Lead the meeting in accordance with the agenda and facilitate discussion on agenda items.
• Invoke a reasonable time limit for speakers during public testimony.
• Ensure that the bylaws are followed and actions are properly taken.
• Maintain meeting decorum.
• Extend meetings or schedule special meetings as necessary.
• Cancel meetings, in consultation with the City Staff Liaison.
• Facilitate the development of the annual work plan.
• Develop annual calendar of anticipated agenda items for each month.
• Consult with members regarding attendance issues.
• Encourage active participation by EEC members and members of the public.
The Vice Chairperson performs the duties of the Chairperson in his/her absence. If both the Chairperson and the Vice
Chairperson are absent, an acting chairperson may be assigned in advance by either officer or at the meeting by a
majority vote of the members.
Section 6: City Staff Liaison
Refer to City Code Chapter 2, Article III, Division 1, Section 2-79. The EEC has a City Staff Liaison appointed by the City
Manager. The City Staff Liaison is expected to work cooperatively with EEC members. Members may not direct City staff
but can request assistance through the City Staff Liaison to carry out the EEC mission. The duties of the City Staff Liaison
include but are not limited to:
• Work with Chairperson to prepare and distribute meeting agendas.
• Reserve meeting rooms and other needed meeting equipment.
• Record and prepare meeting minutes (or delegate the responsibility to another City staff member).
• Provide technical expertise and access to City resources.
• Work with Chairperson to ensure bylaws are followed and annual work plans are submitted.
• Relay information or directives from City Council meetings or work sessions relevant to the EEC.
• Respond to EEC inquiries in a timely manner.
• Forward information to and between EEC members.
• Record meeting attendance, include the current attendance record with each packet and consult with the
Chairperson and designated staff regarding attendance issues.
• Provide orientation materials to new members and Chairperson.
• Handle funds allocated to the EEC in accordance with its directives, City policies and legal requirements.
• Serve as the custodian of EEC records.
• Work with City Clerk to serve all notices required by law or these bylaws.
31
Concerns with the performance of the City Staff Liaison should be directed to the Assistant City Manager.
Section 7: Committees and Working Groups
Introduction
Committees or Working Groups may be established by a majority vote of the EEC to study issues in greater depth and
report findings. Committees or Working Groups present their analysis to the EEC for discussion and recommendations.
The EEC has the sole authority to make final recommendations on all matters on which a Committee or Working Group
has given guidance. The EEC defines the scope and the duration of the Committee or Working Group's mission. In no
case may the Committee or Working Group exceed the authority granted by the EEC.
Committee and Working Group participants may not include enough voting EEC members to constitute a quorum for the
EEC. Committees or Working Groups may be designated as standing (ongoing) or temporary in nature.
Definitions
Committees and Working Groups may be comprised of two or more people, one of whom is the chair appointed by the
EEC. A Committee is comprised of current EEC members only. A Working Group is led by an EEC member, but will also
include members of the public.
Working Group Announcement
Notice will be given to the public of the formation of any Working Group, including a press release from the City to local
media outlets. Individuals will have a minimum of 14 days after the public notice to express interest in joining before
members are selected.
Public Access
Based on the potential public interest in the topic, some Committee and Working Group meetings may be designated as
public meetings by the EEC or the City Council. If a Committee or Working Group's meetings are designated as public
meetings, official meeting notices, written agendas and written minutes are required. Refer to Section 4 of these bylaws
for additional information on meeting notices.
Appointments and Chair Assignments
Committees: The EEC Chairperson will ask for Committee volunteers from the EEC membership. A majority vote may
approve the Committee appointments once sufficient volunteers are established. A temporary Committee Chair will be
appointed by the EEC at the time of Committee formation. The Committee will elect its own chair and notify the EEC
Chairperson.
Working Groups: The EEC Chairperson will ask for volunteers from the EEC to serve as the Working Group Chair. The
Working Group Chair is approved by a majority of EEC members. The Working Group Chair will recommend other
Working Group members. By definition, those members will include individuals outside of the EEC. The Chair may also
32
nominate a co-chair who is not a EEC member. Working Group appointments will be made by a majority vote of EEC
members.
The duties of the Committee or Working Group Chair(s) include but are not limited to:
• Set the meeting schedule and, if required, notify the City Staff Liaison for public notification.
• Prepare and distribute a written meeting agenda, if required.
• Lead the meeting in accordance with the agenda and facilitate discussion on agenda items.
• Ensure that this section of the bylaws and EEC directives are followed.
• Maintain meeting decorum.
• Recommend members and notify EEC of changes in membership (Working Group only).
• Report on the Committee or Working Group's activities at each regular EEC meeting.
• Communicate to the Committee or Working Group any directives, questions or input from the EEC.
Resignation or Removal
A Committee or Working Group member may voluntarily resign by submitting his or her written resignation to the Chair
of the Committee or Working Group. A Committee or Working Group member may be removed by a majority vote of
the EEC.
Disbanding
A Committee or Working Group may be disbanded at any regular meeting of the EEC by a majority vote of the members.
Committees or Working Groups will automatically be disbanded if no member of the EEC is available to serve or
appropriate volunteer membership cannot be established.
Section 8: Communication
Applicability
This section applies to all types of media and communication methods including face-to-face, telephone, email and
social media.
Communication Between Members Outside of Meetings
EEC -related communication between members, when a quorum of voting members is present, constitutes a violation of
open meeting laws, if it takes place outside of publicly -noticed meetings. Members are prohibited from discussing EEC
business in such a situation. Since email communication is common outside of meetings, the following email protocol is
adopted:
• Any email communication intended for a majority of EEC members should go through the City Staff Liaison so
that an appropriate record can be established.
• Members should not respond "reply all" to group messages.
• Members should not blind copy (bcc) other members.
Members must not engage in a serial discussion of EEC business. A serial discussion occurs when members discuss
official business with a majority of voting members through successive communications. Serial communication can occur
through a combination of communication methods such as face-to-face, email, telephone or on a social media site.
33
Communication with the Public Outside of Meetings
EEC members are encouraged to share their work with members of the public within the guidelines noted in the
paragraph below.
When communicating EEC business with the public, members should understand and convey the following:
• The deliberations and decisions of the EEC will be based solely on information contained in the public record
presented to all EEC members participating in the deliberation or action.
• The member's comments do not represent the opinion or viewpoint of other commissioners or the EEC as a
whole.
Members should exercise care not to communicate how they intend to vote on any pending matter or give the
appearance any matter has been pre -decided.
Public Announcements and Press Releases
The City's Communications and Technology Services Department will approve and coordinate any public
announcements, press releases or other media contact desired by the EEC.
Section 9: Financial Transactions
All financial expenditures by the EEC must relate to the EEC mission and be covered under the EEC budget. All
expenditures must be approved in advance by a majority of the voting members. The City Staff Liaison is responsible for
ensuring that all approved expenditures or reimbursements meet the criteria above as well as other City financial
policies. Expenditures that do not meet the criteria above will not be reimbursed. The EEC does not have the authority
to execute contracts or to otherwise financially obligate the City of Edina. Any contract related to EEC business will be
managed by the City Staff Liaison and may be subject to City Council approval.
Section 10: Ethical and Respectful Conduct
Conflict of Interest
Members may not use their position on the EEC for personal benefit. The interests of the EEC must be the first priority in
all decisions and actions. Any member who has a financial interest in, or who may receive a financial benefit as a result
of, any EEC action or decision must disclose this fact as a conflict of interest. A member who has disclosed a conflict of
interest should abstain from discussion and voting on the matter.
G ifts
EEC members may not receive personal gifts from any "interested person" in conjunction with their board or
commission duties. An "interested person" is a person, or representative of a person or an association, who has a direct
financial interest in a recommendation under the EEC's purview. This section does not apply to lawful campaign
contributions. The EEC may recommend acceptance of general gifts or donations through the City's donation policy.
34
Respectful Behavior
The City of Edina is committed to providing a work environment free from violence for all elected and appointed
officials, employees and visitors. The City does not tolerate any form of violence in the workplace including threats or
intimidating actions by or against any of the groups cited above. Violence and threats may include, but are not limited
to:
• Any act which is a physical assault
• Any threat, behavior or action which is interpreted by a reasonable person to carry the potential to harm or
endanger the safety of others, or result in an act of aggression, or destroy or damage City property.
The Chairperson and City Staff Liaison have the right to call for the immediate removal of anyone who threatens or
commits an act of violence on City property.
Respectful behavior also includes how EEC members relate to each other, City staff and members of the public.
Members share a joint responsibility in modeling, monitoring and addressing behavior within the group.
During EEC interactions, members should strive to:
• Treat people with courtesy, politeness and kindness
• Encourage others to express their opinions and ideas
• Listen to what others have to say
• Use the ideas of others to improve decisions and outcomes
• Recognize cultural differences
Members should avoid:
Speaking over or cutting off another individual's comments
Insulting, disparaging or putting down people or their ideas
Bullying other members by displaying a pattern of belittling, demeaning, judging or patronizing comments.
How to Report
Members can report cases of unethical conduct to the City Staff Liaison, Assistant City Manager, City Manager or City
Attorney.
35
CITY OF EDINA MINNESOTA
ENERGY & ENVIRONMENT COMMISSION
March 2015 — February 2016 Term SUMMARY AND DRAFT SCHEDULE
Advisory, Date MM/YY
Acted on Not Acted
Golf dome re -commissioning 10/12
#
WP1.1
WorkplanItem
GHG Measurement
.
July Partners in Energy report
WP1.2
City Building Energy
March staff report on building energy use
WP1.3
Capital Process Environmental Considerations
X
WP2.1
Community Solar
May CC Community Solar advisory. July CC PW Solar Proposal
Advisory
WP2.2
Coordinate with PC, ETC, PB
X
W132.3
Promote Home Energy Squad
April Edina dialogue event, April Movie, June Motion to
recommend $3200
OR1
Green Step Cities Reporting
May annual assessment
OR2
Urban Forestry
OR3
Solid Waste and Recycling
June water bottle advisory reconsideration tabled. August
motion to support recycling grant to Hennepin County.
OR4
Purchasing policy, review annual report
August motion to ask City Manager to provide 2014
purchasing policy report at October or November EEC
meeting.
OR5
Business Recycling
OR6
Local Food / Bees and Chickens
Ordinances passed Spring 2015. July Duck Keeping Request.
May recommendation for Xcel franchise agreement
WP = work plan number. OR = ongoing responsibility number
Advisory, Date MM/YY
Acted on Not Acted
Golf dome re -commissioning 10/12
X
New facility carbon goals 10/13
X
Urban forest task force 3/13
X
Yorktown community garden pervious parking 4/13
X
Water bottle sales 4/14
X
EEEP transfer to SPPA 5/14
X
Building energy system CIP 1/15
X
Braemar capital improvements, 1/15
X
CIP environmental considerations, 1/15
X
Fleet operations task force, 1/15
X
Grandview sustainability principles, 3/15
X
Community solar joint purchase, 5/15
X
March 12, 2015 Televised Meeting
Item of focus: Elect Chair and Vice Chair.
Presentations: TELEVISED MEETING
April 9, 2015 Meeting
Item of focus: EEC/CC Meeting Recap
Presentations: None
May 14, 2015 Meeting
36
Item offocus: Xce|Encrf-,TyFranchise
Pnesentahonc
June 11,2Ol5EEC/CC Joint Workshop
Item offocus: OtyCUnuteConwni|oieuiSubcon'mi'Ltee,'iAllaierBottle Adviso/y(�)'aoh)
]u|y9,2QlGMeeting
Item offocus: \|reeL5weeping'LommunitySo|ar'EE[Workplan, Oty0mate[owmiiment6ubrommhee
8uguSt. 13,]0l5Meeting
Item n[[ocucxcc|Partners |n|oerpyProgmm/VVorkingGroup Creation
September10, 2.015 Meeting
Item mfocus'. lVo/kp|an,
Preseo�at\onc
;r�tuber8,2UtSMeeting
||emoffo'/o�
P'rsrntatinm�
November 12,201GMeeting
Item offocus:
December 10, 2015 Meeting
Cancel
January 14, 2016 Meeting
Item offocus: Prep for Televised
Presentations:
February 11, 2016 Meeting
Item offocus: Televised
Presentations:
37
Board/Commission: Energy and Environment Commission
2016 Annual Work Plan Proposal
*Complete each section with a white background
*Return to MJ Lamon by September 29
Initiative 2 ■ New Initiative
15
■ • .Liaison)
Target
BudgetSupport
• • - completed by
Support efforts to Reduce Energy Consumption and
City Manager, 16hrs
The staff burden to facilitate
Greenhouse Gas Emissions (GHG) in City of Edina
this work items will vary by the
Operations to meet Comprehensive Plan Chapter 10
expected level of effort and
Goals
required level of commission
interaction determined by the
1) Create City GHG Baseline and ongoing
Unknown Staff, 40hrs
Manager.
Measurement—continue to use and refine
metrics and analyses
A GHG Baseline does not
a. B3 database for all City Buildings
April 1, 2016
Staff time
Environmental Engineer, 8hrs
currently exist, and there is no =_
organizational requirement to
b. Create metrics for City vehicle fleets (gallons of
July 1, 2016
Staff time
Fleet Manager, 8hrs
create one.
fuel)
c. Create metrics for Utility operations (energy
July 1, 2016
Staff time
Public Works Director, 8hrs
Metrics for Buildings and Fleet
usage)
are currently documented to
d. Regional indicators for City as a whole
April 1, 2016
$500?
some extent.
(consultant)
38
2) City Building Energy Efficiency initiative
A. EEC commissioners to work with either PiE
March 1,
Staff Time
Facilities Manager, 8hrs
team or City Manager and City Building
2016
Consultant already approved
manager to create a detailed plan for
by CC action.
retrofitting existing buildings within 5 years
B. At least one building will be retrofitted in
Dec. 31, 2016
Staff Time
N/A
2.13 is a capital decision, and is
2016 under a city staff driven plan
outside the scope of the EEC.
The EEC could bring a
3) City Capital Process Environmental
recommendation to this effect
Considerations Initiative
to Council.
a. EEC commissioners to work with either PiE
March 1,
Staff Time
Finance Director, 8hrs
3.A explicit environmental
team or City Manager and City Building
2016
Various Staff, Unknown
analysis for all CIP items for
manager to refine and expand the
expectation of time.
building and fleet could be
environmental considerations section of the
burdensome, or require
CIP process so that all City capital decisions
outside consulting expertise
(i.e., new buildings, major building
depending on the expected
renovations and fleet purchases) have explicit
level of effort of expertise.
environmental analysis on how they will
affect City GHG production.
4) City Fleet Environmental audit
a. Support a staff driven effort to review
March 1
Staff Time
Public Works Director 8hrs,
Aggressive timeline may inform
existing city fleet to determine if vehicle fleet
Equipment Op. Supervisor
CIP recommendations.
can be modified (e.g., eliminate existing
40hrs
vehicles, modify future purchase specs, etc.)
to reduce energy/GHG
Progress Report: Almost no progress in 2015; EEC working with Scott Neal to figure out how City will operationalize its efforts to meet City's
environmental commitments
39
Initiative 3 ■ New Initiative
Target
BudgetSupport
(To be completed by Staff
M Continued Initiative
Completion
Required
• be completed by
■ •
Date
enter text.
Liaison)
Support efforts to Promote the Reduction of Energy
upon City
Consumption and Greenhouse Gas Emissions (GHG) in
Staff
the City of Edina at large to meet Comprehensive Plan
schedule for
Chapter 10 Goals
revision of
1) Community Solar project
City Comp
a. Support City staff in scoping, bidding and
Early 2016
TBD by City
N/A
#1 is outside the scope of the
executing a community solar project in
Mgr
EEC. Reword from "support" to
2015/16 at Public Works Bldg.
"track."
b. Support City staff as necessary with Met
Council solar project RFP and implementation
40
2) Expand City subsidized Home Energy Squad (HES)
installs for residents
a. City will fund 100 HES installs at a cost of
Early 2016
$5000
Environmental Engineer, 2hrs
This is contracted service
$5000 focused on lower income residents (a
(consultant)
though Center for Energy and
dramatic increase over current funding level)
Environment.
EEC will educate and promote HES with a goal to get 200
visits in the year.
Progress Report: City did join Met Council RFP (outcome unknown) and Council did direct City Manager to create a plan for how to proceed
on Community Solar RFP for PW Bldg roof (outcome unknown)
Initiative 4 ■ New Initiative
El Continued Initiative
Z •Liaison)
Target
Completion
BudgetSupport
Required
(To be completed by Staff
Work with City Staff to revise Chapter 10 of City
TBD —
Click here to
Click here to enter text.
Comprehensive Plan
depends
enter text.
1. Update Ch. 10 to reflect progress in City
upon City
operations and City metrics since 2008 Plan was
Staff
issued
schedule for
2. Revise City sustainability goals (i) to align with
revision of
state and city policies, (ii) establish interim goals
City Comp
for sectors (i.e. energy, transportation,
Plan
waste/recycling, etc.), and (iii) establish and
maintain quarterly or annual metrics that
measure progress towards goals
3. Work to create City staff driven processes for
40
long-term ownership of sustainability measures
and implementation of Chapter 10.
Progress Report:
41
42
Council Comments:
43
44
Reappointment
New Term
Board/Commission
Person
Term
Term Date
Possible
Expiration
Energy and Environment
Bob Gubrub
Second
3/1/13 - 3/1/16
N
3/1/19
First
3/1/10 - 3/1/13
Energy and Environment
John Howard
First
3/1/13 - 3/1/16
Y
3/1/19
Energy and Environment
Keith Kostuch
First
3/1/13 - 3/1/16
Y
3/1/19
Partial
3/1/11 - 3/1/13
Energy and Environment
Bill Sierks
Second
3/1113 - 3/1/16
N
3/1/19
First
3/1/10 - 3/1/13
Partial
3/l/07 - 3/1/10
Energy and Environment
Paul Thompson
Second
3/1/13 - 3/1/16
N
3/1/19
First
3/1/10 - 3/1/13
Partial
3/1/08 - 3/1/10
Energy and Environment
William Glahn
First
3/1/14 - 3/1/17
Y
Energy and Environment
Richard Manser
First
3/1/15 - 3/1/18
Y
Energy and Environment
Lauren Satterlee
First
3/1/15 - 3/1/18
Y
Energy and Environment
Melissa Seeley
First
3/1/15 - 3/1/18
Y
Energy and Environment
Louann Waddick
First
3/1/14 - 3/1/17
Y
Energy and Environment
Sarah Zarrin
Second
3/1/15 - 3/1/18
N
First
3/1/12 - 3/1/15
Partial
3/1/11 - 3/1/12
44
BOARD OR COMMISSION: Choose an item.
WORKING GROUP NAME: Click here to enter text.
WORKING GROUP OBJECTIVE: Click here to enter text.
WORKING GROUP CHAIR/CO-CHAIRS: Click here to enter text.
Project Title
34T
A working group may have more than one project.
Description
34T
Describe the project and how it supports the
approved work plan.
Purpose
34T
Describe the purpose or objective of the project. e.g.
develop a process, review the work
Deliverables
34T
Tangible or intangible object produced as a result of
the project intended to be delivered to the indicated
audience.
Community Benefit
34T
How does this project benefit the Edina community?
Key Dates
34T
Is there an event or a timeframe to complete certain
steps?
Promotion & Implementation
34T
What is the plan to share the project
findings/completion or how will the completed
project be implemented?
Evaluation
34T
How will the group evaluate the findings or end
result of the project?
Duration of the Group
34T
Typically six months to two years.
Membership & Time Commitment
34T
Working group size cap recommendation is 7
members. Estimate how much time a working group
member needs to commit to.
Public Notice & Member Recruitment
Date of working group approval from board/commission:
Public notice will be given of the formation of any
34T
working group and individuals will have a minimum of
14 days after the public notice to express interest to
Date for release of public notice:
join before members are selected.
34T
Forward the completed Greenprint to MJ Lamon for
Date for working group member selection (must be at least
public notice.
14 days after release of public notice date):
34T
Date for working group's first meeting:
34T
45
�v'0 i
I. Call To Order
II. Roll Call
III. Approval Of Meeting Agenda
IV. Approval Of Meeting Minutes
V. Special Recognitions And Presentations
VI. Community Comment
VII. Reports/Recommendations
VIII. Correspondence And Petitions
IX. Chair And Member Comments
X. Staff Comments
XI. Adjournment
Minutes
City Of Edina, Minnesota
Meeting Location
Meeting Date, Time
46