HomeMy WebLinkAbout2017 03-08 Planning Commission Meeting Minutes Draft Minutes®
Approved Minutes❑
Approved Date: . '. =i
March 8, 2017
1, r, Minutes
,, City Of Edina, Minnesota
Planning Commission
Edina City Hall Council Chambers
�% March 8, 2017, 2017, 7:00 P.M.
I. Call To Order
Chair Olsen called the meeting to order at 7:05 P.M.
II. Roll Call
Answering the roll were: Commissioners Lee, Thorsen, Strauss, Nemerov, Hamilton, Bennett, Berube,
Bennett, Chair Olsen. Student Members, Kivimaki Staff, City Planner, Teague, Assistant Planner, Aaker,
Bill Neuendorf, Econ. Dev. Manager, Sr. Communications Coord., Eidsness, Support Staff, Hoogenakker
Absent from the roll were: Hobbs and Jones
III. Approval Of Meeting Agenda
A motion was made by Commissioner Thorsen to approve the March 8, 2017, meeting
agenda. The motion was seconded by Commissioner Strauss. All voted aye. The motion
carried.
IV. Approval Of Meeting Minutes
A motion was made by Commissioner Thorsen to approve the minutes of the February 8,
2017, meeting, The motion was seconded by Commissioner Lee. Commissioner Nemerov
noted a typo in the minutes that was corrected. All voted aye. The motion carried.
V. Special Recognitions and Presentations
A. Bill Neuendorf— Presentation on the Southdale Library Site (7001 York Ave)
Staff Presentation
Bill Neuendorf informed the Commission that Hennepin County has contracted the City of Edina to
conduct preliminary visioning for the 8-acre Hennepin County Library site. Neuendorf said the Edina
HRA will issue a Request for Qualifications followed by a Request for Proposals to help find a
development partner for the site. Neuendorf stressed that the final decisions regarding a property sale
are solely in the hands of Hennepin County and as previously mentioned they have asked the City for
help in the preliminary stages.
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Continuing, Neuendorf explained after numerous public sessions and small group discussions HGA
Architects prepared two site options. Neuendorf highlighted those concepts in a power point
presentation as follows:
Option I
• Site orientation-library has main presence on York Avenue
• Mixed-Use Development
• Access to below-grade parking
• Library Drop-Off
• Library Plaza Promenade
• Green space and outdoor Plaza
Option 2
• Site orientation-library has main presence on Xerxes Avenue
• Mixed-Use Development
• Access to below-grade parking
• Below-grade parking
• Library Plaza Promenade
• Green space
• Amphitheater
• Sunken Garden
• Green roof on parking structure
Neuendorf invited comments.
Discussion/Comments
Commissioners commented that the subject site is difficult because of the grade change pointing out that
the success of the project would be in site development; what is built first, ramp, library, housing,
amenities etc. The Commission asked if parking would be shared on the site; or does the library want its
own parking. Neuendorf responded at this time he is not sure of the County's preference for shared or
not. He added he does know that the library would like to remain open during much of the process.
Commissioners indicated their agreement that the site needs to be redeveloped; however, concern was
expressed about the expense of developing plans before an RFP is requested, noting the time-frame for
the process and eventual redevelopment was with the County. It was further noted that there have been
a number of attempts and a lot of money spent to revision Grandview and that process is still under study.
The City and the County should be mindful of the costs that go into this process.
Neuendorf responded that the County wanted to go to the community first to gather ideas. He said his
understanding was that this was probably a 3-5-year process.
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Commissioners expressed the following development ideas/concerns:
• The guiding principles of the greater southdale area envision the area in blocks; suggesting that
the scale of the proposal be reduced to create a more cohesive and navigable site ("small
walkable blocks").
• This site is a great opportunity for development of affordable housing; no luxury housing.
• Consider looking into the possibility of single family housing. Design the project with more of a
residential feel.
• Consider short rise townhomes.
• More green space is needed in both options (never enough green space).
• Reconsider the amphitheater. It was pointed out that this site was in close proximity to
Edinborough and Centennial Lakes Parks. Sites that are in close proximity to these amenities
should complement not compete.
• Develop meandering pedestrian walkways.
• Consider bike traffic; areas to park bikes.
• Fit the scale of the project to the site. Is this project going to contain different "stand on their
own areas" and if so "fit to scale" was important to keep in mind.
• The focal point should be the library and it was suggested that the library face York Avenue.
• Capitalize on the connections to the site and within the site.
Commissioners asked Neuendorf if a market study was done. Neuendorf responded in the affirmative,
adding the study indicated a strong market for retail and senior use; modest for residential.
Chair Olsen asked where the City's piece in the selection process comes in. Neuendorf explained the
City would send out the requests for qualifications and requests for proposals and would narrow down
the search to three. The County would then choose the developer. Planner Teague noted that once the
County settles on a developer that developer would come before the Commission and Council for a
sketch plan review.
Chair Olsen thanked Mr. Neuendorf.
VI. Public Hearings
A. Public Hearing B-I 7-04 Variance Request for 4828 Rutledge Avenue, Edina, MN
• A 4-foot east side yard setback variance from the 10-foot setback required for a second floor addition
above existing 15t floor.
• A 1.5-foot front yard setback variance for a small portion of the north east corner of the addition on
the new second floor.
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Staff Presentation
Planner Aaker reported that Samantha Grose and Kande Ngalamulume (applicants) are requesting two variances
to add a second floor above their existing rambler located at 4828 Rutledge Ave. Aaker explained that the
variances are necessary to build within the existing house footprint because the eastern side of the existing
home is nonconforming regarding front yard setback and side yard setback. Aaker explained that the subject
property is located south of Rutledge Ave. consisting of a rambler with an attached tuck under garage.The
homeowners are proposing to add a second floor above the first floor and a small one story conforming addition
to the back of the home.The existing home is nonconforming regarding the east side yard setback with only a
small portion of the north east corner of the home nonconforming regarding front yard setback.
Continuing, Aaker pointed out that the zoning ordinance requires a minimum 10-foot setback from the side yard
for lot width in excess of 72 feet in width as measured 50 feet back from the front lot line. The lot width of the
property is 73.7 feet. The required front yard setback is the average front yard setback of the homes on either
side. The average front yard setback is slightly farther back than the front yard setback of the existing home, so
the 2nd floor addition requires a front yard setback variance in the north east corner. Given the curvature of the
front lot line, the remainder of the new 2nd floor conforms to setback requirements.
Planner Aaker concluded that staff recommends approval of the variances based on the following findings:
1) The proposal would meet the required standards for a variance, because:
a. The proposed use of the property is reasonable; as it maintains existing setback conditions without
reducing setback from the surrounding neighbors.
b. The imposed setback and existing house location, closer to the east side, are existing nonconforming
conditions and not imposed by action of the applicant.
c. The original placement of the home closer to east lot line and within the front yard setback inhibits
expansion potential for a second floor without the benefit of a variance
Approval is also subject to the following conditions:
1) Subject to staff approval, the site must be developed and maintained in substantial conformance with
the following plans, unless modified by the conditions below:
• Survey dated: 11/21/2016
• Building plans/ elevations date stamped: February 13, 2017.
Appearing for the Applicant
Samantha Grose and Kande Ngalamulume, applicants and property owners.
Applicant Presentation
Mr. Ngalamulume addressed the Commission and told them he and his family are very excited to live in
the community, adding their intent in purchasing their home was to design house plans that retained the
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existing house. They did not want to tear down the house and rebuild. Ms. Grose also pointed out to the
Commission in their neighborhood there have been a number of tear-downs, reiterating their desire was
to go-up instead of out to achieve the space they needed. She also noted their lot is a deep lot.
Public Hearing
Chair Olsen asked if anyone would like to speak to this issue. No one spoke.
A Motion was made by Commissioner Thorsen to close the public hearing. The motion was
seconded by Commissioner Strauss. All voted aye. The motion carried.
Discussion/Comments
The majority of Commissioners were in agreement that the proposed renovation to the existing home
was preferable to a tear-down rebuild. Commissioners also complimented the applicants for the
schematics they presented and their outreach to the neighborhood.
Commissioner Lee stated in her opinion the massing of the project could be reduced if the roof line was
taken in. She added she agrees that the footprint would remain the same; however, the physical space and
character of the house will change significantly. She concluded she cannot support the request as
presented; more could be done to reduce the mass of the proposed 2nd floor addition.
Motion
A motion was made by Commissioner Bennett to approve the requested variance for a
second floor addition based on staff findings and subject to staff conditions. A second was
made by Commissioner Thorsen. Ayes; Thorsen, Strauss, Nemerov, Hamilton, Bennett,
Berube, Olsen. Nay, Lee. Motion carried 7-I.
VII. Reports/Recommendations
A. Preliminary and Final Plat— 3200 Southdale Circle, Edina, MN (Doran-KM2 Southdale
First Addition/Gateway Pointe)
Planner Presentation
Planner Teague reported that Doran Properties is requesting to combine and Plat the three properties that
make up the Gateway Pointe multifamily residential housing proposal that will be constructed at 3200 Southdale
Circle. The purpose of the request is to combine all the parcels within the development to have one clear legal
description. There are no changes proposed to the approved development plan, and no new lot is being
created.The specific request is for Preliminary and Final Plat. Engineering staff would also review the plat to
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ensure no easements would need to be vacated; and if found; vacating those easement(s) would be a condition
of final approval.
Planner Teague concluded that staff recommends that the City Council approve the proposed Preliminary and
Final Plat of 3200 Southdale Circle that simply combines all the lots on the property. Approval is based on the
following findings:
1. The proposed subdivision meets the required standards and ordinance for a subdivision.
2. The resulting uses on Lot 1 meet all zoning ordinance requirements.
Approval is also subject to the following condition:
1. Easement Vacation shall take place at the same time as the Final Plat at City Council.
Discussion/Comments
Commissioners commented that the request appears to be simple. Planner Teague agreed, adding this re-plat
provides a cleaner and clearer legal description for the property. Teague said as mentioned previously if
easement vacation is required that would take place at the same time as Final Plat.
Motion
A motion was made by Commissioner Thorsen to recommend preliminary and final plat approval for Doran-
KM2 Southdale First Addition based on staff findings and subject to staff conditions. The motion was
seconded by Commissioner Bennett. All voted aye. The motion carried.
B. 2018 Comprehensive Plan Update
Planner Presentation
Planner Aaker delivered a power point presentation on an overview of"what is" the 2018 Comprehensive
Plan (Comp Plan). Aaker highlighted words that are important to remember during the updating process.
Aaker noted the following:
• A Comprehensive Plan is a view of the City from 10,000 feet up.
• It's the big overview picture of how the City envisions Edina in 10-20 years.
• It's a generalized guide to future land use and development.
• The Comprehensive Plan must comply with Met Council requirements.
Continuing, Aaker further explained the role of the Commission during the update process:
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• Focal point for all Comp Plan activities and public input.
• Bring forward the goals, objectives and policies of the boards and Commissions.
• Monitor progress
• Review goals and policies for growth management and redevelopment.
• Review interim work and final document.
• Each City of Edina Board and Commission has a role in updating the Comp Plan and to advise the
Planning Commission of their issues and values. Each Board and Commission would share their
policies and objectives with the Commission to achieve the goal of each board and Commission.
Planner Aaker reported that at their February 22, 2017 City Council Work Session, the City Council
directed City Staff to add a "bridging" process between the Vision Edina document and the 2819 Comp
Plan Update document. Aaker explained that this process would bring the consultant staff of Future I.Q.
(Vision Edina) and the consultant staff of BIKO together to develop a "bridge" between Vision Edina and
the 2018 Comprehensive Plan.
Aaker said the Bridging process would include 2 workshops; a "Big Ideas" workshop and a "Big Picture"
workshop. These workshops would be held prior to the Comp Plan kick-off meeting. Aaker concluded
that at this time, dates, time and place have not been determined.
Discussion/Comments
Chair Olsen asked if the "Bridge" process is new to the Comprehensive Plan process. Aaker responded
in the affirmative, adding the "bridging" component was introduced at the February 22nd Council meeting.
Commissioners wondered if the public could become confused between the "Bridging" workshops and
the Comprehensive Plan kick-off meeting. Noting the kick-off is important. Commissioners further
questioned if this new "process" was in the budget, pointing out it appears the BIKO budget is higher than
what they originally thought.
Planner Teague responded that this process was an additional expense; however, believes the budget can
support it. Teague also agreed that the budget for the consultant was higher.
Commissioners further noted the Comprehensive Plan update is the responsibility of the Planning
Commission. Commissioners added they felt they made it clear that Vision Edina was important and
would be incorporated into the Comprehensive Plan, however, the "bridging" process could be confusing
for everyone. It was further acknowledged that many Commissioners already met with their Boards and
Commissions and explained the process pointing out this will be an extra step they didn't anticipate.
Planner Teague explained that the Council had no problem with the Comp Plan process presented by the
Commission. Teague acknowledged the "bridge" was an added step that would need clarification for the
public and Boards and Commissions.
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A discussion ensued on if members of the other Boards and Commissions should attend these two new
"bridging" sessions. Planner Teague responded that all members of the Planning Commission would be
invited and Commission liaisons could invite members of their Boards and Commissions.
A discussion continued on the budget with Commissioners expressing the opinion that even though the
budget has "extra" monies, it is important to remember that during the Comp Plan process and final
adoption to include small area plans for three areas the budget could be "hit" with unexpected expenses.
Planner Teague agreed, adding that at this time he is comfortable that enough money would be available if
needed. Teague also reported that if the expenses exceed the budget staff would need to amend the
budget.
In conclusion, the Commission expressed the opinion that updating the Comprehensive Plan was their
charge and doing it the right way was paramount; adding the new "bridging" work sessions present an
addition that could lead to confusion. Commissioners stressed the importance of separating the
Comprehensive Plan from Vision Edina.
VIII.Correspondence And Petitions
Chair Olsen acknowledged back of packet materials.
IX. Chair And Member Comments
None.
X. Staff Comments
Planner Teague reported that a 3-D model of the Greater Southdale Area was presented to the Council.
Teague said he would work with the consultant on setting up a link for the Commission to view the 3-D
model.
Xl. Adjournment
A motion was made by Commissioner Thorsen to adjourn the meeting. A second was made
by Commissioner Bennett. All voted aye. The meeting adjourned at 9:30 P.M.
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Respectfully submitted
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