HomeMy WebLinkAboutCity Council Minutes Policy
☒City Council Approved: 11/19/2013
☐City-Wide Revised: Click here to enter a date.
☐Department
City of Edina Policy
CITY COUNCIL MINUTES
Introduction
Minnesota law requires all public authorities and political entities to “make and preserve all records necessary to
a full and accurate knowledge of their official activities.” That is, the law requires that meeting minutes be created
and maintained. Auditors review the minutes of a governing body when performing financial and compliance
audits. Minutes are reviewed to determine if they meet statutory requirements.
The intent of this policy change in the manner in which the Council meeting minutes are prepared is to improve
the readability of the minutes by making their length shorter and more concise. The City will maintain a
permanent electronic video archive of Council Meetings that are available online at no cost.
All motions of the City Council will be captured in full including conditions placed upon approval or denials.
Reference to numbers of ordinances, resolutions, along with a brief description of each resolution or ordinance
will be included in the minutes. Discussion items will be noted in bulleted lists and other matters included as
brief description of their subject matter. Persons addressing the council at public hearings will be listed by name
and address. Persons addressing the council during the citizen comment portion of the agenda will be listed by
name and address along with a brief description of their concern or question.
All approved Edina City Council minutes will be printed into a minute book and signed by the city clerk and
mayor. Minutes will also be placed upon the City’s website after approval by the City Council.