Loading...
HomeMy WebLinkAbout2017-12-05 HRA Regular Meeting MinutesMINUTES OF REGULAR MEETING OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY DECEMBER 5, 2107 10:47 P.M. 1. CALL TO ORDER Chair Hovland called the HRA meeting to order at 10:47 P.M. II. ROLLCALL Answering rollcall were Commissioners, Brindle, Fischer, Staunton, Stewart, and Chair Hovland. III. APPROVAL OF MEETING AGENDA Motion made by Commissioner Stewart and seconded by Commissioner Fischer approving the Meeting Agenda. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. ►V. COMMUNITY COMMENT No Community Comment was received. V. CONSENT AGENDA ADOPTED Motion made by Commissioner Fischer seconded by Commissioner Brindle approving the consent agenda as follows: V. A. Approve minutes of November 21, 2017 Regular HRA Meeting V.B Approve license agreement: 5146 Eden Avenue to allow contractor parking during the Market Street North Ramp Expansion. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VI. A. PUBLIC HEARING: REVIEW OF 2018 HRA OPERATING BUDGET, RESOLUTION NO. 2017- I1: SETTING 2018 TAX LEVY AND ADOPTING 2018 OPERATING BUDGET. Affidavit of Notice presented and placed on file. Executive Director Presentation Executive Director Neal noted the HRA began an annual levy in 2017 to pay a portion of the administrative expenses necessary to operate the HRA. Mr. Neal explained those expenses had been paid using TIF funds however, that option will become more difficult as the Centennial Lakes TIF District funds gets spent down and the district decertified in 2021. To reduce the reliance on TIF for general administrative expenses, the levy proposed for 20 18 was increased from $95,000 in 2017 to $125,000 for 2018. He concluded that no changes have been made to the proposed HRA Operating Budget or Tax Levy from what was approved by the HRA on September 6, 2017. Chair Hovland open the public hearing at 10:48 p.m. Public Testimony No one appeared. Commissioner Staunton made a motion, seconded by Commissioner Fischer to close the public hearing. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. Commissioner Staunton made a motion, seconded by Commissioner Brindle to adopt Resolution No. 2017-1 I adopting the budget for the Edina Housing and Redevelopment Authority for the year 2018 and establishing tax levy payable 2018. Page I Minutes/HRA/December 5, 2017 Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VII. REQUEST FOR PURCHASE: AWARD OF BID, IMPROVEMENT PW - 18-001, NORTH RAMP EXPANSION AND RETAIL SHELL CONSTRUCTION. 10:5 Public Works Director Olson explained bids were opened for the North Ramp Expansion and retail shell construction project on November 29, 2017 and included four add alternates that staff was recommending for approval. Add Alternate I was to install the wood look extruded aluminum louvers that were shown on graphics presented to the City Council on November 8, 2017. Add Alternate 2 and 3 defined the cost participation from the Developer of the South Market Street Project and Add Alternate 4 was to change the metal stair on the east end of the project to a cast in place concrete stairway to be consistent with the other stairwells in the project. Mr. Olson explain the bids received were very good and staff was recommending the low bidder of Adolfson & Peterson. He added that staff was also requesting the ability to authorize change order of up to $50,000 in order to keep construction on schedule. All change orders would be brought to the HRA for review. Motion by Commissioner Brindle seconded by Commissioner Fischer to award the bid for the North Ramp Expansion and Retail Shell Construction to Adolfson and Peterson Construction in the amount of $8,502,4 I 0 and allow staff to approve individual change orders of up to $50,000 if the construction contingency in the amount of $850,241 has not been utilized. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII. REQUEST FOR PURCHASE: ENVIRONMENTAL SERVICES CONTRACT FOR NORTH RAMP EXPANSION Mr. Olson explained the Braun Intertec has been providing the same services to the Market Street Developer for their portion of the Market Street project and for the sake of consistency, staff recommended using Braun for the City's ramp improvements. Motion to approve the scope of services for Braun Intertec to complete environmental professional service and reporting for the Response Action Plan for the Minnesota Pollution Control Agency (MPCA), by Commissioner Brindle, seconded by Commissioner Fischer. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IX. MARKET STREET REDEVELOPMENT: CONSTRUCTION MITIGATION AND PARKING MANAGEMENT PLAN Mr. Neal outlined the process staff had used to develop the construction mitigation and parking management plan, noting the plan will be updated as needed during construction. Bill Neuendorf, Economic Development Manager, explained the construction mitigation and parking plan pertained to measures anticipated to be taken to mitigate construction impacts and parking management during the expansion of the North Parking Ramp and reconstruction of the Center Ramp site. He stated the provisions were prepared based on extensive input from neighbors and businesses located in closest proximity to the project. Staff and the HRA discussed various aspects of the plan. The HRA thanked staff for their work in developing the mitigation plan. Commissioners urged staff to do more communication residents near the affected area. ►X PRELIMINARY DEVELOPMENT AGREEMENT - 5 146 EDEN AVENUE. Mr. Neal introduced the topic, noting that staff had sought policy guidance from the HRA earlier this year regarding the disposition of the vacant property at 5146 Eden Avenue. The HRA Board directed staff to revive the partnership with Frauenshuh and update the Redevelopment Agreement before the end of the year. Mr. Neuendorf noted the previous partnership effort with Frauenshuh was completed in 2016. At that time, no action was taken on the public/private redevelopment concept because the public element (a 70,000 Sq Ft community center with structured parking) was deemed to be too expensive. Mr. Neuendorf briefly highlighted the Preliminary Development Agreement negotiated with Frauenshuh, noting that the agreement was grounded in the seven Guiding Principles of the Grandview Framework and informed by the Page 2 S ott Neak' Executive Director Minutes/HRA/December 5. 2017 Framework Plan and Transportation Plan. He said the team will consider the suggestions, comments and concerns amassed over the last ten years as they prepare a new concept. Mr. Neuendorf stated that Dave Anderson from Frauenshuh and Dean Dovolis, DRG Architect, were in attendance and available for questions. The Development Agreement would be a joint public private endeavor that might include: new multi-family housing both market rate & affordable, shared district parking, new public facility with indoor and outdoor space. The HRA and staff discussed the terms of the Agreement and circumstances that would cause reimbursement of developer's costs. Staff was directed to ensure that the new agreement recognize any credit remaining from the conclusion of the 2015/2016 partnership. Motion to approve the Preliminary Development Agreement and authorize staff to implement the agreement by Commissioner Staunton seconded by Commissioner Fischer. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. X. ADJOURNMENT Chair Hovland declared the meeting adjourned at I I: 50 p.m. Respectfully submitted, 3