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HomeMy WebLinkAboutFRRS Task Force Charge EDINA ADVISORY TASK FORCE I FLOOD RISK REDUCTION STRATEGY I CITY OF EDINA Page 1 CITY MANAGER TASK FORCE PROJECT: FLOOD RISK REDUCTION STRATEGY PURPOSE Support the City’s development of a strategy to address flood risk and resiliency. OBJECTIVE Provide recommendations to inform a Flood Risk Reduction Strategy to be considered for adoption by the City Council and incorporation as a major amendment to the City’s Comprehensive Water Resources Management Plan. METHODOLOGY - Learn about technical challenges and opportunities from the Expert Panel (EP) - Review policies and practices of other communities - Review past City studies/initiatives - Promote conversations with stakeholders to evaluate community values - Apply gained knowledge on technical feasibility and community values to weigh tradeoffs - Participate in defining the flood risk service target for the stormwater utility TIMELINE June 2019 through December 2019 KEY DATES June 2019 City Manager appoints Task Force members September 4, 2019 Task Force presents recommendations to City Council (work session) December 17, 2019 City Council considers adoption of the final Flood Risk Reduction Strategy COMMITMENT - Appointed members will be asked to fulfill their work until Council adopts the final Flood Risk Reduction Strategy in December 2019 - Appointed members should expect to meet at least monthly with additional off-line work - Appointed members should consider project timeline prior to appointments MEETINGS - The Task Force will establish their schedule including meeting times and dates as needed to complete the work - The Task Force will be invited to attend meetings with the Expert Panel - Conclusion of work must fall into the indicated timeline - Meetings are open to the public LEVEL OF AUTHORITY EDINA ADVISORY TASK FORCE I FLOOD RISK REDUCTION STRATEGY I CITY OF EDINA Page 2 CITY MANAGER The City Manager has the authority to: - Establish and appoint Task Force members - Appoint/remove members as he sees fit - Designate the Staff Liaison and any additional staff support needed - Authorize financial resources - Enter into a service contract with a subject matter expert/consultant TASK FORCE The Task Force has the authority to: - Conduct public engagement and collect input using the City’s public engagement protocols - Provide input on the strategy - Make a recommendation on the final Flood Risk Reduction Strategy which will be presented to Council for consideration TASK FORCE LEADERSHIP The City Manager will designate a member of the Task Force to serve as the Chair and another member as the Vice Chair. The role of the Chair will be to: - Prepare the meeting agenda - Lead meetings and facilitate discussions - Maintain meeting decorum - Encourage participation of all members The Vice Chair will support the Chair as needed and perform the Chair duties if the Chair is unavailable. STAFF LIAISON The City Manager will designate the staff liaison to the Task Force. The role of the Liaison will be to: - Support the Task Force Chair in preparing agendas and meeting materials - Provide technical expertise and access to City resources - Relay information from City Manager to Task Force and vice versa - Submit packet materials for City Council review The Task Force does not direct the work of the liaison. RESOURCES AVAILABLE The Task Force will have access to City resources available for advisory groups i.e. marketing/communications, meeting supplies, etc. Also, see City Manager’s level of authority. OUTCOMES A Flood Risk Reduction Strategy that: - Incorporates local challenges, opportunities, knowledge, and community values EDINA ADVISORY TASK FORCE I FLOOD RISK REDUCTION STRATEGY I CITY OF EDINA Page 3 - Incorporates voices from throughout the City of Edina. The Morningside neighborhood has been identified in the Comprehensive Water Resources Management Plan as a focal geography for case study; however, outcomes from the strategy development ought to be able to scale city-wide. - Identifies action steps for building community capacity to address flood risk and resiliency in Edina. MEMBERSHIP APPLICATION The City of Edina’s Volunteer Edina program will manage the recruitment, application and onboarding process. CONSIDERATIONS & COMPOSITION The City Manager will appoint up to seven members with a variety of perspectives and experiences on flood risk and resiliency from throughout the City.