HomeMy WebLinkAbout2019-03-14 EEC Meeting PacketAgenda
Energy and Environment Commission
City Of Edina, Minnesota
City Hall Community Room
Thursday, March 14, 2019
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Energy and Environment Commission February 14,
2019
V.Special Recognitions And Presentations
A.Better Together Preview, MJ Lamon
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.Project Timelines for 2019 Work Plan Initiatives
VIII.Correspondence And Petitions
A.Working Group Minutes
IX.Chair And Member Comments
A.Joint Meeting of Energy and Environment Commission
B.Ride and Drive Event in St Louis Park
C.Parking Lot Ideas
D.EEC Initiative 5: Study and report on Climate Action Plan
Framework
E.Speaking Engagement Opportunity
X.Sta6 Comments
A.Comp Plan Public Meeting Update
B.Chloride Reduction
XI.Calendar Of Events
A.2019 EEC Schedule and Roster List
XII.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli8cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: March 14, 2019 Agenda Item #: IV.A.
To:Energy and Environment Commission Item Type:
Minutes
From:Casey Casella, City Management Fellow
Item Activity:
Subject:Minutes: Energy and Environment Commission
February 14, 2019
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Motion to approve the February 14, 2019 Minutes for the Energy and Environment Commission.
INTRODUCTION:
Receive the Energy and Environment Commission Minutes of February 14, 2019.
ATTACHMENTS:
Description
Minutes: Feb 14, 2019
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Energy and Environment Commission
Edina City Hall Community Room
Thursday, February 14, 2019, 7:00 PM
I. Call To Order
Chair Jackson called the meeting to order at 6:59 p.m.
II. Roll Call
Answering Roll Call were Chair Jackson, Commissioners Horan, Hussian, Manser, Seeley, Lanzas,
Satterlee, Glahn and Fernands
Absent: Hoffman, Maynor
Staff Present: Liaison Brown, Casey Casella
III. Approval Of Meeting Agenda
Manser made a motion to approve the February 14, 2019 meeting agenda. Horan seconded. All voted
aye. Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Manser to approve the January 10, 2019 minutes. Motion seconded by Lanzas. Motion
carried.
V. Special Recognitions and Presentations
A. Recycling and Organics Contracted Services
Jeff Brown and Solvei Wilmot from the Health Department presented the staff’s recommendation for
residential curbside organics and recycling collection providers. The staff recommendation was to sign a
contract with Vierkant for curbside organics and Eureka for curbside recycling weekly collection.
The Commission commented on the recommendations. Commissioner Hussian abstained from
commenting because of a conflict of interest, but asked clarifying questions during the discussion.
Overall discussion topics for recycling were:
• How each vendor responded to the RPF regarding recycling contamination and resident education
• Risks and impacts of different market scenarios of recycling in the future
• Impact and communication plan of the increased resident rate for recycling
• The weekly option for recycling pickup and the environmental impacts
• The amount of trucks on the road
• Impacts of the recommendation on garbage hauling
Overall discussion topics from organics were:
• Comparing other peer city organics situations.
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Risk of organics contamination and request for more information on this topic
• Added pickups and trucks for organics and the environmental impacts
• The rise in total monthly cost for residents to do both recycling and organics
Commissioners then provided review and comment for each of the following questions. Bullets are
highlights of each question’s comments.
Regarding advantages of shifting recycling form bi-weekly to weekly:
• Perceived resident demand for weekly pickup
• Perceived cost and environmental impact of additional trucks
• Most commissioners agreed the benefits outweigh the costs of weekly recycling
• One commissioner commented it was not worth it to shift to weekly recycling
Regarding fixed fee vs market base cost:
• Preference fixed fee for consistency
Regarding vendor approach to contamination and behavior change:
• Importance of resident education
• Low worry of contamination because of Edina’s good record
Regarding pay regardless of participation:
• Commissioners agreed paying regarding of participation was the Commission’s initial
recommendation and they stand by it
• One commissioner expressed a preference in an off-doubt system
Regarding business practices of the vendor:
• Business practice was something the Commission wanted to monitor
• Expressed interest in Eureka’s race and equity component as a shared goal with the City
• Discussion on trucks that would plan to reduce emissions
Regarding current cost versus new cost and level of service:
• Discussion on the goal to reduce solid waste
• Importance of resident education and communication
• One commissioner expressed the new level of service would not be worth the cost
Regarding any last comments:
• Excitement for this project moving forward
Staff will present the curbside recycling and organics contracted services to City Council on March 5,
2019.
VI. Community Comment
None.
Draft Minutes☒
Approved Minutes☐
Approved Date:
VII. Reports/Recommendation
A. Election of 2019 Chair and Vice Chair
Manser made a motion to elect Chair Jackson as Chair of the EEC. Hussian seconds. All
votes aye. Motion carries.
Jackson made a motion for Commissioner Manser as Vice Chair of the EEC. Hussian seconded. Horan,
Seely and Lanzas voted aye. Motion does not prevail.
Manser made a motion for Commission Satterlee as Vice Chair of the EEC. Horan second.
Chair abstains. Hussian, Horan, Seely, Lanzas, Fernands, Glahn vote aye. Motion prevails.
B. Energy Benchmarking
Chair gave an update on the energy benchmarking program. The Chair, Commission Satterlee and Maynor
participated in benchmarking workshop with the Center for Energy and Environment and city staff. The
chair asked for the commission feedback on the following topics:
• Which businesses to benchmark
• Use of energy efficiency study or audits
• Timing of disclosure
• Required energy upgrades
Commissioners Lanzas and Ferdands expressed interest in participating in future benchmarking
workshops.
VIII. Correspondence And Petitions
A. Resident Correspondence
• Received correspondence regarding a Proposal for a Building Height and Shadow
Solution
IX. Chair And Member Comments
A. Chair Jackson: updated the commission on an event about Fresh Energy's Building Electrification.
B. Commission Fernands: testified at the State Legislature about a climate plan bill and met with the
Governor.
C. Commission Horan: gave an update on the Business Environmental Working group’s work.
D. Commissioner Satterlee: Started research on climate action plan.
E. Manser: Reported the Edina Community Solar garden is generating some electricity. He is a
subscriber.
F. Chair Jackson: Reported the school district plans to put solar on two school buildings.
X. Staff Comments
A. SolSmart Certification
Casey Casella reported the City of Edina received a SolSmart gold certification.
Draft Minutes☒
Approved Minutes☐
Approved Date:
B. Ethical and Respectful Conduct Reminder
Liaison Brown provided a reminder about commissioner conduct.
C. Comprehensive Plan Update
Liaison Brown extended the invitation from the Planning Commission to an open house on the comprehensive
plan on March 11.
D. Water
Liaison Brown updated the Commission on the recent salt reduction symposium. A resident group and Master
Water Stewards, Stop Over Salting (SOS), was recognized for their work.
E. Statistic
Liaison Brown shared that according to recent City statistics, 80% of theft from auto in Edina was in an unlocked
car. A reminder to lock your cars.
XII. Adjournment
Motion made by Glahn to adjourn the February 14, 2019 meeting at 9:10 p.m. Motion seconded by Manser.
Motion carried.
Respectfully submitted,
Casey Casella
City Management Fellow
Date: March 14, 2019 Agenda Item #: VII.A.
To:Energy and Environment Commission Item Type:
Other
From:Carolyn Jackson, EEC Chair
Item Activity:
Subject:Project Timelines for 2019 Work Plan Initiatives Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Discuss 2019 Work Plan initiatives and timing.
ATTACHMENTS:
Description
2019 EEC Initiative calendar
Business Recognition Timeline Draft
2019 EEC Work Plan Timeline and Event Calendar
Other Items:
• 2nd Environment Commission Conference (4/13 from 9:00 to 2:00)- Request for speakers and
topics like working with students
• Green Building Policy
[List out full workplan initiatives as written on 2019 Work Plan]
Events
Items of Focus
Presentations
Initiative 1: Organics Initiative 2: Business Recognition Program Initiative 3: Energy Benchmarking Policy Initiative 4: Pollinator Resolution Initiative 5: Climate Action Plan Cmsr
Lead MS MH CJ MH LS
MAR
- EEC meeting (3/14)
- Benchmarking
Stakeholder meetings
(3/26)
- Better Together
site (MJ)
APR
- Benchmarking
Stakeholder meetings
(4/10)
- EEC meeting (4/11)
- Enviro Commission
Conf (4/13)
- City Council Work
Session (4/16)
- All Chair Annual
Meeting (4/30)
- City Council
Work Session
prep
- Benchmarking
MAY - EEC meeting (5/9) - Fourth of July
Prep
- Annual Water
Resources Report
JUNE - EEC meeting (6/13)
JULY - EEC meeting (7/11)
Fourth of July Parade
AUG - EEC meeting (8/8)
- Work plan
discussion
- Strategy offsite?
SEP
- EEC meeting (9/12)
- Work Plan due
- Open Streets
- Work Plan
approval
OCT
- EEC meeting (10/10)
-Chair present Work
Plan to Council
NOV - EEC meeting (11/7)
DEC - EEC meeting (12/12)
Green shaded area denotes staff availability
City of Edina Sustainability Business Recognition Program
Rough Timeline
TASK DATES DEADLINE PERSON
Finalize application March March 31 Michelle
Enter app online April 1-3 Krystal
Test app online April 3-19 Michelle
App goes live April 22- May 10 Casey/Krystal
Marketing April 22- May 10 Casey/Krystal
Chamber
Presentation/promotion
May 19 May 19 Michelle
App closes/data ? Casey gets data to Michelle
Business rewards Michelle
Communications Services Offered:
• Team can create a simple logo for the window cling
• Team can promote the application (after it’s live) with social media, press release, and emails
Date: March 14, 2019 Agenda Item #: VIII.A.
To:Energy and Environment Commission Item Type:
Minutes
From:Casey Casella, City Management Fellow
Item Activity:
Subject:Working Group Minutes Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Receive minutes from EEC working groups.
ATTACHMENTS:
Description
BEWG Minutes, Feb 12, 2019
BEWG Meeting Minutes
February 12, 2019
Attendees: Michelle Horan, Carolyn Jackson, Paul Hussain, Melissa Seeley,
Guest: André Xiong, Hennepin County
André explained Hennepin County’s revision of it’s recycling ordinance for the commercial
sector which includes the collection of organics by January 2020.
Commercial sector recycling rates are stagnant. Hennepin County, since 2013 has provided
recycling resources for businesses. This has included grants, training, and education which will
continue these programs and expand them, adding videos, webinars, staff training, and power
points. Signage is required by the ordinance therefore the County is increasing their signage
options.
This ordinance affects the “back of the house’ instead of “the front” due to the contamination
that happens when customers and their varying knowledge of organics collection try and sort
their solid waste. Contamination to the organics is a large problem and results in loads of
organics being rejected.
The County is hiring interns to work on identifying qualifying businesses and their contacts in
order to help them comply with the new ordinance. Time line to begin outreach in April.
There are grants available for organizations that can help the county with this effort, such as
Chambers of Commerce. This money can be used to put on events, training, emails,
workshops. There are also grants available on the residential side. Andre will get the contact
information for that program.
BEWG can partner with Hennepin County to promote and educate businesses about the
Business Recognition program and the recycling ordinance. Because the County’s outreach is
to begin in April, we too are placing an April deadline for the BRP.
Haulers are aware of the new ordinance and want to partner with the county. Some see this as
an opportunity to increase revenues.
BRP and Application Review
• Need to create a cover letter that includes links to the Hennepin county resources and
updated ordinance. Also note that this program is a reflection of the City’s values.
• Can we include a way to track progress?
• Should points be assigned based on cost and impact? Is it OK if a business is recognized if
they just do a few actions that have high points?
• Made changes in some of the requirements. Michelle will make the changes and send out
updated application.
• Michelle filled out and scored the application from various different business perspectives:
Tenant 56 pts
Property and business owner 83
Property owner 48
Restaurant 47
Non restaurant/office 52
• Carolyn, Paul and Michelle then filled out the application as if they were a particular
business
Caribou 8-11
Gear 8
• Will contact businesses to see if they can actually fill out the application to get a better idea
of where to set the proper minimum score.
• Michelle will contact Tara about the City’s capabilities to create an on line application
Date: March 14, 2019 Agenda Item #: IX.A.
To:Energy and Environment Commission Item Type:
From:Chair Jackson, EEC Chair
Item Activity:
Subject:Joint Meeting of Energy and Environment
Commission
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Due to popular demand, 2nd Environment Commission Conference will be back. It will be held
on Saturday, April 13th from 9:00 to 2:00 (includes an optional afternoon session) at Hennepin United
Methodist Church (511 Groveland Ave, Minneapolis, MN 55403) — same location as last year. A Steering
Committee was formed and is currently working on the programming. Like last year there will be opportunities
to meet and share with other Commissions around specific topics in small group sessions. There is a short
afternoon session that will focus on presentation / panel discussions on topics of high interest. Also, the invitation
has expanded beyond the Metro region to the entire state.
Date: March 14, 2019 Agenda Item #: IX.B.
To:Energy and Environment Commission Item Type:
From:Howard Hoffman, EEC Commissioner
Item Activity:
Subject:Ride and Drive Event in St Louis Park
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
From St Louis Park EEC: Electric Vehicle Event (partnering with the American Lung Association on June 8th,
2019 from 11am to 2pm at the St Louis Park Rec Center (the ROC). Not all vendors are confirmed, but are
hoping for EVs, as well as electric power tools for lawn care, snow blowing, etc. Is this something Edina EEC
might be able to help us promote in Edina as well to get a larger turnout? Are you interested in having a table
there? St Louis Park's commission will have one.
Date: March 14, 2019 Agenda Item #: IX.C.
To:Energy and Environment Commission Item Type:
From:Carolyn Jackson, EEC Chair
Item Activity:
Subject:Parking Lot Ideas
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
New place for parking lot ideas will be on the 2019 Meeting and Roster List attached to EEC's monthly
meetings
Date: March 14, 2019 Agenda Item #: IX.D.
To:Energy and Environment Commission Item Type:
From:Lauren Satterlee, EEC Vice Chair
Item Activity:
Subject:EEC Initiative 5: Study and report on Climate Action
Plan Framework
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please let Vice Chair Satterlee know if you have the capacity and interest to support Initiative 5.
INTRODUCTION:
Vice Chair Satterlee is working on Initiative 5 and would like to reivew work with a two to three Commissioners.
Date: March 14, 2019 Agenda Item #: XI.A.
To:Energy and Environment Commission Item Type:
From:
Item Activity:
Subject:2019 EEC Schedule and Roster List
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
A third page has been added to capture ideas of future projects or subjects.
ATTACHMENTS:
Description
2019 EEC Meeting and Roster List
2019 Meetings and Events
Day Date Event Time Location
Thurs Jan 10 Regular Meeting 7:00 pm Community Room
Thurs Feb 14 Regular Meeting 7:00 pm Community Room
Mon Mar 11 Open House for Comp Plan 6:30 pm Public Works
Thurs Mar 14 Regular Meeting 7:00 pm Community Room
Thurs April 11 Regular Meeting 7:00 pm Community Room
Mon April 15 Volunteer Recognition 5:00 pm Braemar Golf Course
Tues April 16 Work Session w/ City Council 5:30 pm Community Room
Tues April 30 BC Member Annual Reception 6:00 pm Braemar Golf Course
Thurs May 9 Regular Meeting 7:00 pm Community Room
Thurs June 13 Regular Meeting 7:00 pm Community Room
Thurs July 11 Regular Meeting 7:00 pm Community Room
Thurs August 8 Regular Meeting 7:00 pm Community Room
Thurs Sept 12 Regular Meeting 7:00 pm Community Room
Thurs Oct 10 Regular Meeting 7:00 pm Community Room
Thurs Nov 7* Regular Meeting 7:00 pm Community Room
Thurs Dec 12 Regular Meeting 7:00 pm Community Room
Attendance at Regular Meetings and Rescheduled Regular Meetings are counted towards attendance policy.
*Note: November meeting is the first Thursday in November
Chair and Vice Chair specific meetings
Tues April 30 Chair and Vice Chair Annual Meeting 5:00 pm Braemar Golf Course
Tues Oct 1 2020 Work Plan Review w/ Council (Chair only) 5:30 pm Community Room
Roster
Name Email
Glahn, Bill billglahn@aol.com
Fernands, Maddy maddyfernands@gmail.com
Hoffman, Howard howard.hoffman@gmail.com
Horan, Michelle mhoran00@gmail.com
Hussian, Paul pahussian@hotmail.com
Jackson, Carolyn
(Chair) bjandcj@aol.com
Lanzas, Bayardo blanzas@artaxstudio.com
Manser, Richard
(Vice Chair) richardmanser@icloud.com
Maynor, Chloe chloem20475@isd273.org
Satterlee, Lauren lauren.mpls.mn@gmail.com
Seeley, Melissa msee10@me.com
Brown, Tara (Liaison) tbrown@edinamn.gov
Casella, Casey (City Fellow) ccasella@edinamn.gov
Parking Lot Ideas
• Increase street sweeping, water quality improvements, and conservation actions
• Education and outreach events
• Enhanced tree ordinance
• City owned building energy efficiency
• Partnering with other cities on resident outreach and congregation outreach