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Home My WebLink About2020-10-08 EEC Meeting PacketAgenda Energy and Environment Commission City Of Edina, Minnesota VIRTUAL MEETING Members of the public can observe the meeting by watching the live stream on YouTube at youtube.com/edinatv or by listening in by calling toll free 1-415-655-0001 with Access code: 133 182 0777. Thursday, October 8, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission, September 10, 2020 V.Special Recognitions And Presentations A.Welcome New Sustainability Coordinator VI.Reports/Recommendations A.2020 Work Plan Updates VII.Chair And Member Comments A.2021 Proposed Work Plan Update VIII.Sta- Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli0cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 8, 2020 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Sara Donlin, Administrative Assistant Item Activity: Subject:Minutes: Energy and Environment Commission, September 10, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve September 10, 2020 Minutes INTRODUCTION: ATTACHMENTS: Description September 10, 2020 Minutes Agenda Energy and Environment Commission City Of Edina, Minnesota VIRTUAL MEETING Members of the public can observe the meeting by watching the live stream on YouTube at youtube.com/edinatv or by listening in by calling toll free 1-415-655-0001 with Access code: 133 556 7465. Thursday, September 10, 2020 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:00 PM. II.Roll Call Answering roll call were Chair Martinez and Commissioners Jackson, Horan, Hussian, Seeley, Martinez, Densmore, and Mans. Absent: Commissioner Manser. Late arrivals: Commissioner Lanzas joined at 7:04 PM. Commissioner Dakane joined at 7:56 PM. III.Approval Of Meeting Agenda Staff Liaison Wilson had added 'Liaison Transition Plan' to the Special Recognitions and Presentations portion of the meeting. Motion and second to adopt the agenda as presented. Motion by Carolyn Jackson to Approve September 10, 2020, Meeting Agenda. Seconded by Melissa Seeley. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission, August 13, 2020 Motion by Michelle Horan to Approve August 13, 2020 Minutes. Seconded by Carolyn Jackson. Motion Carried. V.Special Recognitions And Presentations A.Liaison Transition Plan Staff Liaison Wilson discussed that a new liaison will be transitioning in tonight's meeting. For future meetings, Staff Liaison Lamon will be taking over and assisting the incoming Sustainability Coordinator. Chair Martinez thanked Staff Liaison Wilson for her assistance and welcomed incoming Staff Liaison Lamon. B.Welcome Student Commissioners Chair Martinez welcomed new Student Commissioners Densmore and Mans. C.Sustainable Infrastructure: Embodied Carbon Presentation Engineering Services Manager Bintner presented the embodied carbon outcomes of the University of Minnesota Engineering Senior Capstone project. VI.Public Hearings No public hearing. No one appeared to testify. VII.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. A.City Correspondence Submission Staff Liaison Wilson presented a comment from resident David Frenkel, 4510 Lakeview Drive, asking about a water rebate program. VIII.Reports/Recommendations A.Initiative 2: Education Events Commissioner Lanzas updated Initiative 2 with Education Events. He brought up if compost shopping bags and liners can be available for shoppers. Staff Liaison Wilson mentioned she will follow up on this plan. B.Initiative 5: PARC Initiative Feedback Commissioner Jackson stated that the draft memo to share with the PARC has been updated to reflect previous comments from Commissioners. Staff Liaison Wilson will submit the memo to the PARC Liaison. C.2021 Work Plan Approval Staff Liaison Wilson updated the Commission about the changes to the work plan development spreadsheet. Staff Liaison Wilson refined the initiative titles and deliverable descriptions based on Commission comments. Initiatives will be presented to the Council at their first meeting in October work session. Commission work plans will be approved in December and implemented in January of 2021. Motion by Michelle Horan to Approve 2021 Work Plan. Seconded by Melissa Seeley. Motion Carried. IX.Chair And Member Comments A.Business Energy Working Group Update and Receive Minutes Commissioner Horan gave an update about new members to be added to the Working Group. Tom Tessman and Student Commissioner Alexa Densmore were added. Motion by Melissa Seeley to Approve new members to Business Energy Working Group. Seconded by Carolyn Jackson. Motion Carried. X.Staff Comments Staff Liaison Wilson gave an update that an offer has been made for the Sustainability Coordinator position. The Coordinator will start in early October. A.Energy Benchmarking Update Staff Liaison Wilson gave an update that 70% of buildings subject to the energy bench-marking ordinance have submitted their information. The remainder have until October 1 to be in compliance and are actively working to submit their applications. B.Organics Recycling Update Staff Liaison Wilson reported that 102 tons of organic recycling were collected in August. Participation rates are increasing. C.Sustainability Coordinator Position Update Staff Liaison Wilson gave an update that an offer has been made for the Sustainability Coordinator position. The Coordinator will start in early October. XI.Adjournment Meeting was adjourned at 8:51 PM. Motion by Bayardo Lanzas to Adjourn the Meeting. Seconded by Carolyn Jackson. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 8, 2020 Agenda Item #: VI.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:MJ Lamon, Community Engagement Coordinator Item Activity: Subject:2020 Work Plan Updates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Commission provide updates on 2020 active work plan initiatives. ATTACHMENTS: Description 2020 Work Plan Green Business Application Example Green Business Working Group Notes Energy & Environment 2020 Commission Work Plan Initiative 1 Initiative Type Completion Date Council Charge Continue Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support Staff Liaison NA Staff Liaison (40 hrs) Initiative 2 Initiative Type Completion Date Council Charge Event Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison, Other $200 for supplies and food Staff Liaison to post event (8hrs), Organics Coordinator (20hrs) and Recycling Coordinator (8 hrs) can advise and provide materials already created. Review and decide on commission members coordinating and tabling at City events to educate the community on organics and recycling.Lanzas, Maynor, Seeley, A. Martinez Progress Report: Commissioner Lanzas looking into Rosland Park Farmers Market tabling. 6.11.2020: Student Commissioner Martinez to help with Farmers Markets. 8.3.2020: Open Streets on 50th event cancelled. 9.9.2020: Tabling at Farmers Markets through end of September. Review and Comment Progress Report: 3.19.20: On hold until Sustainability Coordinator vacancy is filled. 6.11.2020: Commissioner Martinez added to initiative. 7.31.2020: Sustainability Coordinator job posting closed. 9.9.2020: Sustainability Coordinator position offer has been made. Review and comment on Climate Action Plan during development and final plan. Jackson, Satterlee Review and Decide Initiative 3 Initiative Type Completion Date Council Charge Ongoing 4 (review and decide) Lead Commissioners Budget Staff Support NA Staff liaison to manage in take and acceptance process (40 hrs), CTS to support communication updates (16 hrs), Community Engagment Coordinator (8 hrs) Initiative 4 Initiative Type Completion Date Council Charge Event July 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison Review and Decide Review and Decide Review and decide on the Business Recognition Program outreach and application review. By the end of Q4, complete a program assessment.Horan Progress Report: 6.11.2020: Application from Galleria received, to be reviewed by working group. 8.4.2020: Program assessment on hold (Community Engagement Coordinator assistance required). 9.9.2020: Galleria had been awarded Gold Recognition. Business Energy Working Group has been brainstorming process for annual renewal. Resources added to Green Business webpage. Communications is working on branding printable application workbook. Progress Report: 6.11.20: Commissioner Dakane added to initiative. 7.21.20: City Council approved removing this initiative from HRRC and replacing with a new initiative, "Lead Community Conversations about race, justice and policing in 2020 and make recommendations for next steps as part of the 2020 work plan process." Co-chair a cross-commission committee (EEC & HRRC) to coordinate the "Sharing Values, Sharing Communities Event" on the adpatation and /or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair Hussian, Martinez, Dakane Initiative 5 Initiative Type Completion Date Council Charge New Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support NA Initiative 6 Initiative Type Completion Date Council Charge New April 4 (review and decide) Lead Commissioners Budget Staff Support Staff Liaison NA CTS Progress Report: 3.24.2020: 50th Anniversary event with the school district focused on food waste has been cancelled due to COVID-19. Progress Report: date: 5.15.2020: Shared the Comprehensive Plan planning grid with PARC Liaison per Chair Jackson. 9.9.2020: Draft memo from EEC to PARC shared at August EEC meeting to receive comments. Revised memo on September EEC agenda for Commissioners to consider approval to send to PARC. Review and Decide Coordinate 50th Anniversary of Earth Day event with Edina Community Education. Seeley (Lead), Lanzas Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Jackson City of Edina Green Business Recognition Program General Information: Business Name: ________________________________________________________ Contact Person: ________________________________________________________ Phone: _________________________ Application Date: ______________________ Email:_________________________________________________________________ Mailing Address:________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Number of Employees: ____________________ Total Score: ___/100 Type of Business: _______________________________________________________ Are you a tenant or does the business own the building?______________________ REQUIREMENTS: Check each box when you have met the listed requirement. To earn BRONZE recognition, you must total at least 25 points. To earn SILVER recognition, you must total at least 40 points. To earn GOLD recognition, you must total at least 55 points. Please check the boxes below if you are implementing these practices regularly. Category I – Solid Waste Prevention Score: ___/10 Implement Electronic Distribution programs by reducing copying, printing 1 pointand bulk mail, printing two-sided (when possible) Reuse packaging and shipping materials 1 point Offer reusable shopping bags and/or discounts for those who use them 1 point Use reusable instead of disposable products: coffee cups, filters, dishes, 2 pointssilverware, towels, boxes, bags, containers Install motion towel dispensers or air dryers near all sinks 1 point Compost food/organic waste or reuse as livestock feed 3 points Other______________________________________________________________1 point EdinaMN.gov/GreenBusiness CITY OF EDINA GREEN BUSINESS RECOGNITION Category II – Recycling Score: ___/8 Recycle paper/cardboard, glass, plastic containers, aluminum and other materials 1 point Recycle plastic film/bags 1 point Recycle pallets, pallet wrap, and any other wood debris 1 point Recycle toner and inkjet cartridges 1 points Recycle used cooking oil 1 points Recycle used motor oil 1 point Recycle outdated electronics (computers, printers, etc), light bulbs and batteries 1 point Other______________________________________________________________1 point Category III – Purchasing Score: ___/6 Use recycled copy paper, letterheads, and business cards 1 point Purchase and use safer, more eco-friendly alternatives for janitorial, and/or 1 pointfacility maintenance (Green Seal products) Brands__________________________ Purchase recycled/re-manufactured toner cartridges 1 point Purchase materials and supplies locally to reduce transportation 1 point Purchase reusable, recyclable or compostable to go packaging/containers 1 point Other______________________________________________________________1 point Category IV – Energy Score: ___/38 Perform an energy audit/profile through Xcel or Energy Smart/MN Chamber 5 points of Commerce or other Execute actions from energy audit. Please describe________________________ 5 points ______________________________________________________________________ ______________________________________________________________________ EdinaMN.gov/GreenBusiness Track energy usage, such as using Energy Star Portfolio Manager 4 points Replace incandescent bulbs with energy efficient fluorescent or LED bulbs 2 points Use motion sensors, timers, or other controls in appropriate rooms 2 points Use “Energy Star” equipment 2 points Get an HVAC tune-up or refrigeration tune-up 1 points Set all computers to energy saving modes each day 5 points Reduce plug loads in common areas (break room, office equipment room) such as 5 points using smart power strips or turning off all unused equipment. Describe__________ __________________________________________________________________ Use renewable energy (solar, wind or biodiesel/biomass) 4 points Install programmable setback thermostats on HVAC equipment 2 points Other______________________________________________________________1 point Category V — Landscaping & Water Conservation Score:___/14 Plant pollinator/butterfly friendly vegetation/native species 2 points Use low/non toxicity herbicide Brand_______________________________ 1 point Use compost as a natural means to augment soil, help improve 1 pointdrought resistance, reduce erosion, and sequester carbon Create rain gardens 2 points Install low-water or no-water landscaping & infiltrate storm water on-site 2 points Use 100% water efficient fixtures such as those certified by WaterSense 2 points Install water sensors on irrigation systems 1 point Comply with road/sidewalk salt reduction guidelines, contract with a certified salt 3 pointsapplicator for snow/ice removal EdinaMN.gov/GreenBusiness Category VI – Involve employees & customers in greening Score: ___/10your business. Establish a “green committee” of employees to make the green business plan 3 points Provide training for employees on implementing green business practices 3 points Institute resource reduction incentives or contests 1 point Encourage “green” practices by your customers (shopping bags, promotions) 1 point Participate in local clean-up event (Adopt-A-Road, Adopt-A-Sewer Drain, etc.) 1 point Other______________________________________________________________1 point Category VII – Transportation Score: ___/ 10 Use tele or web conferences instead of traveling for face-to-face meetings 2 points Use hybrid or alternative fuel vehicles on company vehicles 3 points Install or use Bike racks for your employees or customers 1 point Provide EV charging stations 2 points Establish a no idling policy 1 point Other______________________________________________________________1 point Category VIII — Miscellaneous Score:___/4 Pass this application or information about this program on to another 2 pointsbusiness. Please provide business name and contact______________________________ ____________________________________________________________________________ Specify how your building qualifies for green building certifications._____________ 1 point ______________________________________________________________________ Is your business a B Corp? 1 point EdinaMN.gov/GreenBusiness Category IX — Tell us your story Do you have a brief story regarding “green” actions that you have taken or are working on and why, that we can share? Explain _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Category X — How can we help? Are there areas you need help improving on to achieve becoming a Sustainable Business? _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ I would like more information about___________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Questions/ comments______________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ EdinaMN.gov/GreenBusiness BEWG meeting 9/8/2020 Attendees: Michelle Horan Carolyn Jackson Tom Tessman - New member to BEWG Welcome Tom a bit about Tom a quick update about the BEWG and it’s origins starting with PiE Green Business Recognition Program (GRB) 1. The City has created a “branded” pdf version of the online GBR application that can be used as a physical application by businesses. 2. Outreach ideas 1. Rotary. Michelle will reach out to Bill Sierks, who is heading up and environmental committee for the Rotary. 2. Tom Tessman will reach out to Jim at Warner Stellian 3. Reconnect with Deb Hanson at the Chamber, Hello Pizza, Noodles 4. Idea of an event for business to learn about the GRB program and learn about best practices from various experts. Marisa at CEE could help connect us with. 5. Tom - explore account management systems to keep track of relationships