HomeMy WebLinkAbout2020-12-10 Meeting PacketAgenda
Energy and Environment Commission
City Of Edina, Minnesota
VIRTUAL MEETING
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001, access code 177 357 8879.
Thursday, December 10, 2020
7:00 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Energy and Environment Commission November 12,
2020 Meeting Minutes
V.Special Recognitions And Presentations
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.2020 Work Plan Updates
B.2021 Work Plan Updates
C.Vice Chair Nomination
VIII.Chair And Member Comments
IX.Sta. Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli1cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: December 10, 2020 Agenda Item #: IV.A.
To:Energy and Environment Commission Item Type:
Minutes
From:Grace Hancock, Sustainability Coordinator
Item Activity:
Subject:Minutes: Energy and Environment Commission
November 12, 2020 Meeting Minutes
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the November 12, 2020 meeting minutes.
INTRODUCTION:
None.
ATTACHMENTS:
Description
Minutes: Energy & Environment Meeting November 12, 2020
Agenda
Energy and Environment Commission
City Of Edina, Minnesota
VIRTUAL MEETING
This meeting will be held electronically using Webex software.?The meeting will be streamed live on the
City’s YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting via telephone by?calling
1-415-655-0001, access code 133 396 7568.
Thursday, November 12, 2020
7:00 PM
I.Call To Order
Chair Martinez called the meeting to order at 7:00PM.
II.Roll Call
Answering roll call were Chair Martinez and Commissioners Dakane, Horan,
Jackson, Manser, Seeley, and Student Commissioners Mans and Ana Martinez.
Absent: Commissioners Hussian, Lanzas, and Student Commissioner Densmore
III.Approval Of Meeting Agenda
Motion by Carolyn Jackson to Approve November 12, 2020 Meeting
Agenda. Seconded by Richard Manser. Motion Carried.
IV.Approval Of Meeting Minutes
Motion by Richard Manser to Approve October 8, 2020 Minutes.
Seconded by Melissa Seeley. Motion Carried.
V.Reports/Recommendations
A.2020 Work Plan Updates
Commissioner Horan gave an update on the Green Business Recognition
Program. The Program is in an evaluation phase.
All other Initiatives have been put on hold due to COVID-19.
VI.Chair And Member Comments
A. 2021 Work Plan Updates
Chair Martinez updated the Commission about the 2021 Proposed Work
Plan discussion between City Council and staff.
Student Commissioner Martinez gave an update on the Edina High School
and district sustainability plan.
VII.Staff Comments
Sustainability Coordinator Hancock updated that funding has been provided
for Farmer's Market events next year.
VIII.Adjournment
Meeting was adjourned at 7:44 PM.
Motion by Carolyn Jackson to Adjourn the Meeting. Seconded by Melissa
Seeley. Motion Carried.
The City of Edina wants all residents to be comfortable being part of the public process. If
you need assistance in the way of hearing amplification, an interpreter, large-print
documents or something else, please call 952-927-8861 72 hours in advance of the
meeting.
Date: December 10, 2020 Agenda Item #: VI.A.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Grace Hancock, Sustainability Coordinator
Item Activity:
Subject:2020 Work Plan Updates Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Commission provide updates on 2020 active work plan initiatives.
ATTACHMENTS:
Description
2020 Work Plan
Energy & Environment
2020 Commission Work Plan
Initiative 1 Initiative Type Completion Date Council Charge
Continue Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
Staff Liaison
NA Staff Liaison (40 hrs)
Initiative 2 Initiative Type Completion Date Council Charge
Event Dec-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, Other
$200 for supplies
and food
Staff Liaison to post event (8hrs), Organics
Coordinator (20hrs) and Recycling Coordinator (8
hrs) can advise and provide materials already
created.
Review and decide on commission members coordinating and
tabling at City events to educate the community on organics and
recycling.Lanzas, Maynor,
Seeley, A. Martinez
Progress Report: Commissioner Lanzas looking into Rosland Park Farmers Market tabling.
6.11.2020: Student Commissioner Martinez to help with Farmers Markets.
8.3.2020: Open Streets on 50th event cancelled.
9.9.2020: Tabling at Farmers Markets through end of September.
Review and Comment
Progress Report: 3.19.20: On hold until Sustainability Coordinator vacancy is filled.
6.11.2020: Commissioner Martinez added to initiative.
7.31.2020: Sustainability Coordinator job posting closed.
9.9.2020: Sustainability Coordinator position offer has been made.
Review and comment on Climate Action Plan during development
and final plan.
Jackson, Satterlee
Review and Decide
Initiative 3 Initiative Type Completion Date Council Charge
Ongoing 4 (review and decide)
Lead Commissioners Budget Staff Support
NA
Staff liaison to manage in take and acceptance process (40 hrs),
CTS to support communication updates (16 hrs), Community
Engagment Coordinator (8 hrs)
Initiative 4 Initiative Type Completion Date Council Charge
Event July 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Review and Decide
Review and Decide
Review and decide on the Business Recognition Program outreach
and application review. By the end of Q4, complete a program
assessment.Horan
Progress Report: 6.11.2020: Application from Galleria received, to be reviewed by working group.
8.4.2020: Program assessment on hold (Community Engagement Coordinator assistance required).
9.9.2020: Galleria had been awarded Gold Recognition. Business Energy Working Group has been brainstorming process for annual renewal. Resources added to
Green Business webpage. Communications is working on branding printable application workbook.
Progress Report: 6.11.20: Commissioner Dakane added to initiative.
7.21.20: City Council approved removing this initiative from HRRC and replacing with a new initiative, "Lead Community Conversations about race, justice and
policing in 2020 and make recommendations for next steps as part of the 2020 work plan process."
Co-chair a cross-commission committee (EEC & HRRC) to coordinate the
"Sharing Values, Sharing Communities Event" on the adpatation and /or
resilience on climate change. Committee will be comprised of no more
than 2-3 members from each commission and one member from each
commission will serve as a co-chair
Hussian, Martinez,
Dakane
Initiative 5 Initiative Type Completion Date Council Charge
New Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
NA
Initiative 6 Initiative Type Completion Date Council Charge
New April 4 (review and decide)
Lead Commissioners Budget Staff Support
Staff Liaison
NA CTS
Progress Report: 3.24.2020: 50th Anniversary event with the school district focused on food waste has been cancelled due to COVID-19.
Progress Report: date: 5.15.2020: Shared the Comprehensive Plan planning grid with PARC Liaison per Chair Jackson.
9.9.2020: Draft memo from EEC to PARC shared at August EEC meeting to receive comments. Revised memo on September EEC agenda for Commissioners to
consider approval to send to PARC.
Review and Decide
Coordinate 50th Anniversary of Earth Day event with Edina Community
Education.
Seeley (Lead), Lanzas
Review and Comment
Appoint up to 2 members to provide feedback on PARC's initiative (#4) to
develop criteria that incorporates sustainability and equity for prioritizing
capital improvements for park infrastructure needs, including playground
equipment, warming houses and core amenities for expansion and
replacement before final criteria goes to Council.
Jackson
Date: December 10, 2020 Agenda Item #: VI.B.
To:Energy and Environment Commission Item Type:
Report and Recommendation
From:Grace Hancock, Sustainability Coordinator
Item Activity:
Subject:2021 Work Plan Updates Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Chair inform EEC on 2021 Work Plan approval from City Council meeting, December 1.
MJ Lamon will present on workplan process and interaction with City Council and staff.
Grace Hancock will discuss Climate Action Plan Working Group Greenprint
ATTACHMENTS:
Description
Work Plan: Council Approved EEC 2021 Workplan
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Commission: Energy and Environment Commission
2021 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Make recommendations to Council regarding the development of the
City’s Climate Action Plan [which will include information on GHG
emission inventory and routes to carbon neutrality]. Create a Climate
Action Plan Working Group to provide feedback and support for the
plan development. The working group will report to the EEC which will
provide formal recommendation to Council. Staff liaison will support
this working group.
Deliverable
Recommendation to Council
Leads
H. Martinez
Dakane
A. Martinez
Horan
Target
Completion Date
December 2021
Budget Required: No additional funds required.
Staff Support Required: Staff Liaison (40hrs)
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and recommend on development of to-go packaging ordinance
and policy avenues. Includes an update to the 2016 study and report to
incorporate the recently launched organics recycling program.
Deliverable
-Report and recommendation to
Council
Leads
Dakane, Horan, A.
Martinez, Seeley, Lanzas
Target
Completion Date
December 2021
Budget Required: No additional funds requested.
Staff Support Required: Staff Liaison (20hrs), Health Division (40hrs)
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Initiative # 3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title
Review and decide on commission members coordinating and tabling
at City events to educate the community on organics recycling and
sustainable living.
Deliverable
-Presence at up to 4 City events to
include Fourth of July, Open Streets,
and Farmers Market
Leads
Lanzas, A. Martinez,
Horan, Seeley, Mans
Densmore
Target
Completion Date
June – September
2021
Budget Required: Funds available, $200 for supplies and food.
Staff Support Required: Coordinator (20hrs) and Organics Recycling Coordinator (8hrs) can advise and provide materials already created.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on staff recommendations for the City’s Green
Building Policy.
Deliverable
- Commission comments on policy
Leads
Jackson
H. Martinez
Target
Completion Date
December 2021
Budget Required: No additional funds requested.
Staff Support Required: Staff Liaison (16hrs)
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Initiative # 5 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Evaluate the effectiveness and impact of the Business Recognition
Program by Q1 and decide future of the program. Implement changes,
if any.
Deliverable
Report to commission.
Leads
Horan, Dakane,
Densmore
Target
Completion Date
ongoing
Budget Required: No additional funds requested.
Staff Support Required: Staff Liaison support to manage intake and acceptance process (16hrs), Communications to support communication updates (16hrs),
Community Engagement Coordinator (8hrs).
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative # 6 Initiative Type ☐ Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title
Review and Comment on Conservation and Sustainability (CAS) fund
proposed Capital Improvement Plan.
Deliverable
- Commission comments on Capital
Improvement Plan
Leads
All
Target
Completion Date
Q2, 2021
Budget Required: No additional funds requested.
Staff Support Required: Staff Liaison (4hrs)
Progress Q1;
Progress Q2:
Progress Q3:
Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Initiative # 7 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on the ETC’s report and recommendation on
organized trash collection.
Deliverable
-Memos to ETC for their study and
report
Leads
Target
Completion Date
December 2021
Budget Required: No additional funds requested.
Staff Support Required: Staff Liaison (4hrs)
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Develop a program with realtors to give sellers the opportunity to showcase environmental improvements to their homes (such as insulation).
Coordination with other cities on climate action., Advocating for street sweeping, Education and engagement on water initiatives.
Study and report on inequities in the environmental movement.
Research enforcement of state law requiring water sensors for irrigation systems and other water saving tools, including rebates.
Exploring ways of partnering with under-served/other communities to outreach/educate businesses.
Community wide environmental event listening to what the community is saying.
Plastic bag policy / program / options
Date: December 10, 2020 Agenda Item #: VI.C.
To:Energy and Environment Commission Item Type:
Other
From:Grace Hancock, Sustainability Coordinator
Item Activity:
Subject:Vice Chair Nomination Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Nominate new Vice Chair
INTRODUCTION: