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HomeMy WebLinkAbout2018-05-08 Parks & Rec Comm MinutesDraft Minutes☐ Approved Minutes☒ Approved Date: 7/10/2018 Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tuesday, May 8, 2018 7 p.m. I. Call To Order Chair Good called the meeting to order at 7 p.m. II. Roll Call Answering roll call were Commissioners McAwley, Ites, Willette, Dahlien, Good, McCormick, Burke and Student Members Kiely and Schieffert Absent were Commissioners Miller, Nelson and Strother Staff present: Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Coordinator Janet Canton III. Approval Of Meeting Agenda Motion made by Willette to approve the meeting agenda. Motion seconded by Dahlien. Motion carried. IV. Approval Of Meeting Minutes Motion made by Willette to approve the April 10, 2018 minutes. Motion seconded by McCormick. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Arden Park 60 Percent Design Check-In Chair Good informed the commission there were two open houses for Arden Park; Saturday, May 5 at Arden Park and tonight, May 8 at City Hall. He noted the open houses have been a great opportunity to get insight from the community. Staff Liaison Kattreh and Renae Clark from the Minnehaha Creek Watershed District gave a presentation of the 60 Percent Design Check-In of Arden Park. They also went through the sketch drawing of the concept plan for Arden Park. Commissioners McAwley and Ites discussed a few comments they heard from residents at the two open houses. Commissioners asked questions and gave suggestions. Draft Minutes☐ Approved Minutes☒ Approved Date: 7/10/2018 Staff Liaison Kattreh went through what the next steps will be in the process. It was also discussed how important communication is going to be once it’s decided what will be happening with the ash trees. Staff Liaison Kattreh confirmed they will be working very closely with the Watershed District on a very detailed management plan where everything will be clearly spelled out. B. Parks & Recreation Department Vision Statement Chair Good explained to the commission that when he presented the Comprehensive Plan to the Planning Commission they shared their feedback with regard to the vision statement that is in the 2015 Strategic Plan. Their feedback was in regard to the word “premier” and what that reflected both about Edina and maybe even outside of Edina and how we felt about ourselves. The Planning Commission shared that a couple of other commissions are defining themselves and their vision as leaning more towards talking about excellence while still maintaining a standard of excellence. Chair Good offered up for consideration the following change to the current vision statement: “To strive for excellence in our parks, recreation and trails system to provide Edina a high quality of life by nurturing the health and well-being of our people, our community, our environment and our economy. In fulfillment of that vision, the Edina Parks & Recreation Department Mission Statement is “To create parks, facilities and programs to foster a healthy inclusive community. We accomplish this through creative leadership, collaborations, environmentally sustainable practice and the responsible use of available resources.” Commissioners gave their feedback on the suggested change. Motion made by Good to accept the change to the Parks & Recreation Department Vision Statement as read into the record to displace “premier” with “excellence”. Motion seconded by McAwley. Motion carried. C. Comprehensive Plan Update Chair Good went over the changes made to the sixth iteration of the Comprehensive Plan and noted the Planning Commission reviewed it on April 11. Both the Planning Commission and the Community Health Commission gave some input. In addition, there was also a half-way check-in on May 3 that was hosted by the Planning Commission and City Council. There was a lengthy discussion regarding Section E/Part G (Finance & Management), regarding transparency, accountability and sustainability of Edina assets. Chair Good marked the item to possibly drop or significantly change. Chair Good then went over the five points Commissioner Ites and himself were asked to present at the May 3 meeting with regards to what they felt were some big ideas coming out of the Comprehensive Plan. Draft Minutes☐ Approved Minutes☒ Approved Date: 7/10/2018 D. Work Plan Update Commissioners Dahlien and Burke gave an update on Initiative #3; Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. Commissioner Kiley gave an update on Initiative #5; Make a recommendation to City Council to more clearly define formal relationship between the city and the John Philip Sousa Band. E. Advisory Communication for PARC Work Plan Chair Good suggested because Initiative #2; Review and make recommendations for the Weber Woods Master Plan is likely to not take place this year that they add an additional work plan item. He suggested they request the addition of a previously requested work plan item to explore creative options to supplement city fund of park plans. Chair Good read the Advisory Communication he put together and asked the commission for their consideration to send it on to City Council. The commission discussed the proposed Advisory Communication. Motion made by Dahlien to accept the Advisory Communication as previously read to the City Council. Motion seconded by McAwley. Motion carried. F. Edina Goose Management Plan Staff Liaison Kattreh gave an overview of the Edina Goose Management Plan that is managed by the Edina Police Department. The Police Department needs a DNR permit to be able to manage geese in Edina. The DNR would like some sort of a public review of the process as part of their permitting process. This is not a new process for the city; however, it is something new in terms of having an advisory commission review it and approve it for the Police Department because they do not have an advisory commission. Commissioners asked questions and had a discussion. Motion made by Dahlien to approve the Goose Management Plan. Motion seconded by Willette. Motion carried. VII. Chair and Member Comments • Chair Good encouraged the commission to watch the presentation John Gunyou from the Three Rivers Park District gave to the City Council at their May 1 meeting. He thinks there is a real opportunity to partner with Three Rivers Park District even more so than they already are. Chair Good found it very helpful and it is something worth taking a look at. • Commissioner McAwley thanked city staff and the Watershed District staff who came out on Saturday, May 5 for the Arden Park open house. They are to be commended for the commitment they have made to this project. Draft Minutes☐ Approved Minutes☒ Approved Date: 7/10/2018 • Commissioner Dahlien asked if the sports dome came down and if so how did it go. Staff Liaison Kattreh replied it came down in a day and went very well. • Chair Good reminded the commission that the grand opening of the Nine Mile Creek Regional Trail will be on Sunday, June 3 at 10 a.m. at Fred Richards Park. He added it would be nice if the Parks & Recreation Commission had some good representation. • Chair Good asked the commission to think about how they can become more present especially during the summer when there are so many outdoor activities happening. Are there things as a commission they want to be present at such as the Edina Art Fair, Garden Council Annual Plant Sale, etc., so they could potentially be a listening post as well as give the commission an opportunity to further engage with the community at various activities. Commissioner McCormick commented last year they were encouraged to participate in the open streets event and that could also potentially be an option. • Commissioner McCormick noted they need to determine if they want to continue with the Adopt-A-Park program like last year. VIII. Staff Comments Staff Liaison Kattreh gave the following updates: • On May 19 there will be an Armed Forces Day Veteran’s Memorial event at Utley Park at 10 a.m. • The Community Gardens are now open and full. • The Courtney Field lighting project started today and is anticipated to be completed on May 23. • All of the athletic fields are now open. • The Braemar Dome is down and Braemar Field is open. • Adult Softball started this week; there are 49 teams. • Work is currently being done on the Fall/Winter Activities Directory. • Tomorrow, May 9 the City Council will see the Arden Park presentation that was just presented at tonight’s commission meeting. • It is hopeful the new restaurant at the Braemar Clubhouse will be on next City Council agenda for approval; they are currently finalizing the details of the lease agreement. • Saturday, June 2 is the Annual Vehicle Day from 10 a.m.-noon at Southdale Mall; the event is coordinated with Richfield Parks & Recreation and is co-sponsored by the Southdale Mall. • On Saturday, May 5 the Barnyard Babies event took place at Edinborough Park; there were between 500-600 people that showed up for this successful event. . • A $10,000 donation was received from Edina Rotary to install musical instruments at Rosland Park. • Brian Driste from the Park Maintenance team has been promoted to a supervisor position. • Thursday, May 10 is Spring Clean-Up Day; staff from Park Maintenance and Public Works will together do a significant spring clean-up project throughout the entire city. Draft Minutes☐ Approved Minutes☒ Approved Date: 7/10/2018 IX. Adjournment Motion made by McAwley to adjourn the May 8, 2018 meeting at 8:35 p.m. Motion seconded by Dahlien. Motion carried.