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HomeMy WebLinkAbout2019-04-09 Parks & Rec Comm MinutesDraft Minutes☐ Approved Minutes☒ Approved Date: 5/14/2019 Minutes City Of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tuesday, April 9, 2019 7 p.m. I. Call To Order Chair Good called the meeting to order at 7:03 p.m. II. Roll Call Answering roll call were Commissioners McCormick, Ites, Dahlien, Good, McAwley, Miller and Student Commissioners Osborne and Anderson Absent: Commissioners Nelson, Willette and Burke Late arrivals: Commissioner Strother arrived at 7:09 p.m. Staff present: Staff Liaison Susan Faus, Administrative Coordinator Janet Canton, General Manager Braemar Arena & Field Chad Eischens and Financial Analyst Andrea Rich III. Approval Of Meeting Agenda Motion made by Miller to approve the meeting agenda. Motion seconded by McAwley. Motion carried. IV. Approval Of Meeting Minutes Motion made by Dahlien to approve the March 12, 2019 minutes. Motion seconded by Miller. Motion carried. V. Community Comment None VI. Reports/Recommendations A. 2018 Preliminary Parks & Recreation Enterprise Fund Financial Analyst Andrea Rich shared with the commission the Parks & Recreation portion of the quarterly report that goes to the City Council. She noted they have put together a new format for the fourth quarter of 2018 which is hopefully easier to read and get around. She also noted that they added to the report Key Performance Indicators (KPI). She pointed out the numbers are preliminary and won’t be final until the audit is complete. Financial Analyst Rich went through the reports for Braemar Golf Course and Dome, Braemar Arena and Field, Aquatic Center, Edinborough Park, Art Center and Centennial Lakes. After she went through the cost recovery she noted they are now in the process of the 2020/2021 budget. Commissioners asked questions. B. Braemar Arena and Field Update Draft Minutes☐ Approved Minutes☒ Approved Date: 5/14/2019 General Manager Braemar Arena & Field Chad Eischens gave a presentation on the Arena and Field/Dome to the commission. He went over projects that have taken place and upcoming projects overall as well. He added the dome will be taken down May 4, weather pending. Commissioners asked questions. C. Fred Richards Playground Renovation – Phase 1 Staff Liaison Faus informed the commission how it came to be they are adding a playground to Fred Richards Park as well as where they currently are in the process. Seven proposals were received from different playground vendors; Minnesota/Wisconsin Playground was the selected vendor. It was noted $300,000 of CIP funding has been secured for this project which includes the playground, some walkways and native restoration around the pond. If there are funds left over they will add a gathering or picnic shelter area. Commissioners asked questions. Chair Good thanked Staff Liaison Faus for including this on the agenda because it was a bit of a surprise to the commission to see this is now happening. He asked if there is any expectation from the commission on input, help, involvement, etc. Staff Liaison Faus asked the commission to fill out the survey online and to ask their family and friends who live in the community and use the playgrounds to also fill out the survey; specifically what features with specified ages would be very helpful. D. Arden Park Playground Staff Liaison Faus gave a brief update on Arden Park. She informed the commission that the City Council tabled the request for purchase of the playground. The council had some questions on the type of playground and wanted to know why they aren’t putting in a 100% barrier free playground. She will bring this item back to the City Council at the April 16 council meeting. The commission asked questions and had a discussion. E. PARC Work Plan Update The following Work Plan updates were given: Initiative 1 – Chair/co-chair a cross-commission committee to review the naming of a public facility in the Grandview area after the BC and Ellen Yancey. Commissioner Dahlien is in the process of scheduling a meeting with the Human Rights & Relations Commission. Initiative 2 – Serve on a cross-commission committee in partnership with communities of color to identify barriers for participation in programming. Commissioner McCormick indicated they are waiting to hear from the Human Rights and Relations Commission who has the lead on this initiative. Draft Minutes☐ Approved Minutes☒ Approved Date: 5/14/2019 Initiative 3 – Chair-co-chair a cross-commission committee to develop a draft plan on Edina Grand Rounds, including wayfinding. Chair Good indicated he just reached out to the Transportation Commission and is waiting to hear back so they can get started. Initiative 4 – Complete a study and report for fields, courts and rinks capacity and utilization from the data provided by staff. Chair Good indicated they are in the process of putting all of the information received into a framework of how they will measure it, assess it and communicate it. Initiative 5 – Investigate possible alternative funding options to support future growth and development of Edina’s parks, programs and green spaces. There was nothing to report since last month’s meeting. Initiative 6 – Review and comment on the Race and Equity policy statement developed by city staff. Staff Liaison Faus indicated staff has started on this initiative and will be working with some of the enterprise facilities and with the new Race & Equity Coordinator Heidi Lee. Initiative 7 – Serve on a cross-commission committee to complete requirements for Edina to receive the AARP City Designation. Commissioner McCormick indicated they are waiting to hear from the Community Health Commission who has the lead on this initiative. Chair Good asked the commissioners where the Parks & Recreation Commission have the lead on the cross-commission committees to make sure they are reaching out and trying to get these connected and kicked off. VII. Chair and Member Comments Commissioner Miller asked what they should prepare for the May 7 work session with the City Council. Chair Good replied the intent is mainly around the work plan updates. It’s a good opportunity to have a dialog with the City Council so they can help the commission prioritize what it is they are looking for the commission’s lead and guidance on. He reminded the commission that the work session with the City Council will take place on Tuesday, May 7 at 5:30 p.m. in the Community Room at City Hall. Chair Good informed the commission that the City Council has made a formal decision that the Parks & Recreation Commission will no longer have a formal role for a School District Liaison. The current School District Liaison, Val Burke, will still help out on some work plan initiatives as well as attend some meetings. Chair Good publicly thanked Val Burke for her time and effort. VIII. Staff Comments Staff Liaison Faus gave the following updates: • The Barnyard Babies event will be held on Saturday, April 27 at Rosland Park from 10 a.m. to noon. • Vehicle Day will be held on Saturday, May 4 at Southdale from 10 a.m. to noon. • Today was the city wide clean-up by the Parks & Recreation Maintenance Staff and Public Works Staff. Draft Minutes☐ Approved Minutes☒ Approved Date: 5/14/2019 • Centennial Lakes is scheduled to start work on Monday, April 15 on some of the stonework on the bridges that were started last fall; they are still planning on finishing the project by May 15. • Luther Overholt, City Forester, will be presenting a proclamation to the City Council to adopt and declare April 26, 2019 as Arbor Day; the city will be planting nine new trees as the preemptive replacements for the nine remaining ash trees at Countryside Park. • Staff Liaison Faus will be presenting a proclamation to the City Council to adopt and declare May 18, 2019 as National Kids to Parks Day. This year Edina is offering a fun quiz titled “How well do you know Edina parks?” Those who answer all of the questions right will be entered into a drawing to win day passes to a few of the enterprise facilities. Their goal is to remind residents that they have access to wonderful parks in Edina that are located right in their neighborhoods. IX. Adjournment Motion made by Miller to adjourn the April 9, 2019 meeting at 8:32 p.m. Motion seconded by Dahlien. Motion carried.