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HomeMy WebLinkAbout2020-01-14 Parks & Rec Comm MinutesDraft Minutes☐ Approved Minutes☒ Approved Date: 2/11/2020 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission City Hall, Council Chambers Tues., Jan. 14, 2020 7 p.m. I. Call to Order Chair Good called the meeting to order at 7:01p.m. II. Roll Call Answering roll call were Commissioners McCormick, Miller, Willette, Dahlien, Good, Ites, McAwley and Nelson and Student Commissioner Lelas Absent: Commissioner Strother and Student Commissioner Osborne Staff present: Staff Liaison Perry Vetter and Administrative Coordinator Janet Canton III. Approval of Meeting Agenda Motion made by McAwley to approve the meeting agenda. Motion seconded by Nelson. Motion carried. IV. Approval of Meeting Minutes Motion made by McAwley to approve the Dec. 10, 2019 minutes. Motion seconded by Nelson. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Special Project Guidelines Staff Liaison Vetter went over the draft of considerations for special projects or proposals and asked for feedback from the commission. Commissioners had a discussion and gave their feedback. B. Park Assignments Chair Good went through the list of finalizing the park assignments. He noted there is still four open parks as well as Commissioner McCormick has four parks; however, Commissioner McCormick will no longer be on the commission after March 1. Chair Good indicated he would be happy to take over Commissioner McCormick’s four parks and noted anyone could join him with those four parks. Commissioner Nelson noted she will take Weber Woods, St. John’s Park and Sherwood Park. Commissioner McAwley Draft Minutes☐ Approved Minutes☒ Approved Date: 2/11/2020 noted she will also take Weber Woods. Commissioner Miller stated he can take Yorktown Park. Chair Good followed up by informing the commissioners that by them volunteering to be attached to these parks they are saying they are willing to have their names communicated to the people who have adopted these parks. Staff Liaison Vetter indicated there are two different things with having park assignments. First is how can the commissioners connect better with the people that use the parks. Secondly, when commissioners are at a park what should they be looking for and that is where the feedback tool would come in. Staff Liaison Vetter went over the various items as well as what commissioners should do in certain instances. He noted the intent of the assignment is to use that positive interaction with the community. Commissioners had a discussion and asked questions. C. Commission Work Plan Update Chair Good went over the 2020 Work Plan initiatives and asked that at least one commissioner and sometimes two take ownership for leading the initiatives so there is someone available each month to give an update. Initiative #1 – Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan. Commissioner McAwley will lead this initiative and it will have an end of the year completion date. Initiative #2 – Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair. Commissioner Strother will lead this initiative and it will have an end of the year completion date. Initiative #3 – Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Commissioner Nelson will lead this initiative and it will have an end of the year completion date. Initiative #4 – Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will appoint up to 2 members for Draft Minutes☐ Approved Minutes☒ Approved Date: 2/11/2020 feedback on final criteria before it goes to council. Commissioner Nelson will lead the initiative with help from Commissioner Strother and it will have an end of May completion date. Initiative #5 – Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan. Commissioners Miller and Ites will team up and lead this initiative and it will have a September completion date. Initiative #6 – Assist staff with the pursuit of funding opportunities for Fred Richards Park master plan. Commissioners Dahlien and Willette will team up and lead this initiative and it will have a September completion date. Initiative #7 – Study and report on the strategic goal of 15% of Edina land dedicated to parks and green spaces. Commissioner Good will lead this initiative with an end of the year completion date. VII. Chair and Member Comments A. 2019 Work Plan Comments Chair Good indicated that only one initiative from the 2019 Work Plan has been carried over to the 2020 Work Plan. He stated the commission needs to discuss how they want to capture and communicate to the City Council that they have completed the 2019 initiatives. Staff Liaison Vetter noted there is a template that some other commissions have used that he thinks would be good to follow for consistency. He asked the commissioners to give him their review and recommendations of the initiatives which he will put together in the template. Staff Liaison Vetter will bring the completed template to the commission to review at the February or March meeting before making a recommendation to the City Council. B. February 2020 Election of Officers Chair Good reminded the commission that the election of officers will take place at the Feb. 11, 2020 meeting. VIII. Staff Comments Staff Liaison Vetter gave the following updates:  Staff is preparing for the spring/summer registration starting for residents at noon on Wednesday, Feb. 19.  The Community Gardens will be closed at Yorktown Park this year due to a sanitary sewer project that is happening in the area; the gardens will return in 2021.  The Golf dome has been extremely busy this winter break.  Braemar Arena just came off a very successful and very busy tournament window; they had 63,000 people go through the arena in the month of December and 16,000 people have already participated at the Braemar Field.  Centennial Lakes Park was closed over winter break due to not having thick enough ice and being a safety concern. However, as of Jan. 8 they are now open again. He noted the Winter Festival was held on Sunday, Jan. 12 and was very successful. Draft Minutes☐ Approved Minutes☒ Approved Date: 2/11/2020  The Pre-New Year’s Eve party at Edinborough Park was a nice event. However, due to the snowstorm a lot of pre-registration people did attend but their day of registration was a little limited.  So far approximately 13,000 people have skated at their outdoor locations and by far Arden Park, Countryside Park and Pamela Park have been the most popular to date.  At Arden Park construction has slowed for the winter. Most of the storm water items will need to be fine-tuned in the spring like the drain tile, etc. There are still a lot of open items on the boardwalks and trails. The shelter is open and functioning but there are still a few items to be done like the internal small craftsmanship items, touch-up paint, etc. There are still a lot of trees and plants that will need to be installed as well as a lot of seeding and landscaping around the building and open play area.  They now have a finalist chosen for the Assistant Director position and once notice has been given, he will share more information. IX. Adjournment Motion made by McAwley to adjourn the Jan. 14, 2020 meeting at 7:48 p.m. Motion seconded by Willette. Motion carried.