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HomeMy WebLinkAbout2021-12-14 Parks & Rec Comm MinutesDraft Minutes☐ Approved Minutes☒ Approved Date: 1/11/2022 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course December 14, 2021 7:00 p.m. I. Call to Order Chair Ites called the meeting to order at 7:10 p.m. II. Roll Call Answering roll call were Commissioners Doscotch, Good, Haas, Ites, McAwley, Miller, Strothers, and Student Commissioner Prethus Absent: Commissioners Nelson, Willette and Student Commissioner Jha. Staff present: Staff Liaison Perry Vetter, Assistant Director Recreation & Facilities Tracy Petersen, and Administrative Coordinator Janet Canton. III. Approval of Meeting Agenda Motion made by Miller to approve the meeting agenda. Motion seconded by McAwley. Roll call vote. Motion carried. IV. Approval of Meeting Minutes Motion made by Haas to approve the October 12, 2021 minutes. Motion seconded by Miller. Roll call vote. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Proposed Park & Recreation Fees for 2022 Assistant Director Petersen indicated annually staff asks the commission to review and make a recommendation to the City Council for adoption. She went over the proposed fees for 2022 and highlighted some of the changes. Commissioners asked questions regarding the golf dome and reservation system, when the last time green fees increased, the expected impact of labor costs, as well as aquatic center hiring and training and facility cost sharing possibilities. Motion made by Good to recommend to the City Council the proposed 2022 Parks & Recreation fees. Motion seconded by McAwley. Motion carried. B. 2021 Work Plan Updates Draft Minutes☐ Approved Minutes☒ Approved Date: 1/11/2022 Initiative #1 - Review and comment on proposed plan to identify barriers for participation and reach communities of color through different modes and feedback. Staff Liaison Vetter updated the commission on information from HRRC. The commission commented on the information sent and on commissioner thought option one had a lot of good points because it was trusted data. Initiative #2 – Create presentation to share information about Parks & Recreation facilities, services, and systems with up to six community groups. It was noted that Commissioner Nelson will no longer be the lead on this initiative but would still like to participate. Initiative #3 – Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. Commissioner McAwley updated the commission on funding park infrastructures. Local option sales tax was reviewed and proposed this be finalized for ballot entry no later than June 30, 2022. Commissioner McAwley indicated the city has put in a request for State bonding for fifteen million dollars to assist in the updating an expansion of Braemar Ice Arena. The city will find out if it was approved after the Legislative session in 2022. She thought the commission should propose to the City Council a referendum for 2023 to cover the costs of replacing any playground equipment that is twenty to twenty-five years old and warming houses that have not been updated as well as future funding for miscellaneous items. The commission discussed the proposals including staffing, infrastructure, and a possible referendum. Initiative #4 – Study and report on options to categorize underutilized park amenities/areas and identify park amenity needs. Commissioner Doscotch updated the commission on the parks and trails strategic plan including determining when and which playgrounds would be replaced. One of the main criteria would be housing density, past and future, and age and demographic information based on a localized basis. The commission discussed the criteria and current changes with park usage as well as a possible park by park comprehensive study. Initiative #5 – Study and report evaluating options for determining benchmarks (park amenities, operations, service areas) the commission started studying in 2020. Commissioner Good updated the commission on the seven recommended benchmarks the group produced. C. 2022 Work Plan Staff Liaison Vetter informed the commission the City Council approved the 2022 work plan. He asked the commission to go through and assign commissioners to each of the initiatives and a lead for each initiative. Initiative #1 – Present information about Parks & Recreation facilities, services, and systems with up to six community groups. Commissioners Good, Haas, Nelson, and Student Commissioner Presthus will work on this initiative. Commissioner Good will take the lead. Initiative #2 – Report and provide recommendations on alternative funding sources for park related improvements including parks, facilities, and enterprise upgrades. The report will include a philanthropic wish list. Commissioners Doscotch, Haas, Ites and McAwley will work on this initiative. Commissioner Ites will take the lead. Draft Minutes☐ Approved Minutes☒ Approved Date: 1/11/2022 Initiative #3 – Research opportunities to expand volunteer assistance for park initiatives. Commissioners Miller, Strother and Willette will work on this initiative. Commissioner Willette will take the lead. Initiative #4 – Provide support with educational opportunities for the Local Option Sales Tax in the community as needed. Commissioners Doscotch, Good and Ites will work on this initiative. Commissioner will not assign a lead as this expected to be a staff lead initiative and will inform members as the project progresses. Initiative #5 – Review and comment on amendments to the park ordinances being recommended by staff for update. Commissioners Doscotch, Miller, Strother and Student Commissioner Presthus will work on this initiative. Commissioner Strother will take the lead. Initiative #6 – Review and comment on the proposed Grandview plan. Commissioners Haas, McAwley, Strother and Willette will work on this initiative. Commissioner Willette will take the lead. VII. Chair and Member Comments  Commissioner McAwley commented about golf clubs in the parks creating divots.  Commissioner McAwley commented about people not picking up after their dogs at the dog park and adding signage for awareness.  Commissioner Miller commented on the golf dome and scheduling.  Chair Ites asked about the frequency of shoveling the golf course cart path. Staff Liaison Vetter indicated he was not sure if the city does that but will check on that. VIII. Staff Comments Staff Liaison Vetter gave the following updates:  Braemar Arena  Lewis Park playground  Nine Mile Creek boardwalk  Dog Park parking lot lighting  Edinborough park and Ice Arena staffing  2022 meeting schedule IX. Adjournment Motion made by McAwley to adjourn the December 14 , 2021 meeting at 8:56 p.m. Motion seconded by Good. Meeting adjourned.