HomeMy WebLinkAbout2023-03-15 Planning Commission Special Work SessionAg enda
Planning Commission Work Session
City of E dina, Minnesota
City H all, Com m unity R oom
Wednesday, March 15, 2023
5:30 PM
I.Ca ll To Ord er
II.Roll Ca ll
III.Sola r a n d E lectric Vehicle Ordin ance Am endm en ts
IV.2023 Plannin g Com m ission W ork Plan
V.Adjournm en t
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli'cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: Marc h 15, 2023 Agenda Item #: I I I.
To:P lanning C ommission Work S es s ion Item Type:
O ther
F rom:G rac e Hancoc k, S us tainability Manager
Item Activity:
Subject:S olar and Elec tric Vehicle O rdinanc e Amendments Disc ussion
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
No action requested. T he C ommission is asked to consider and discuss potential ordinance amendments regarding
S olar and Electric Vehicle charging stations.
I N TR O D U C TI O N:
T he City is proposing ordinance changes related to Chapter 36 of the Edina City Code, to clarify and simplify
existing C ity C ode to better guide projects voluntarily adding on-site solar or electric vehicle charging
infrastructure and ensure progress on Edina Climate Action P lan goals. T hese changes include defining carport
and ground-mounted solar energy systems details and requirements, and defining requirements for different types
of electric vehicle supply equipment installations, operations and maintenance.
Amendments are scheduled for the following public hearing dates:
P lanning C ommission on M arch 29
C ity C ouncil on April 4
AT TAC HME N T S:
Description
Proposed Solar Ready Standards
Proposed EV Ready Standards
Staff Pres entation
STAFF REPORT Page 1
Executive Summary, March 15, 2023:
Purpose & Alignment with City Goals
The Edina community is dedicated to building a sustainable environment where current and future generations
benefit from clean air and water, climate and community resiliency, and access to nature, as reflected in City
Council value statements. In particular, the City recognizes the risks of climate change and has set a goal of
reducing greenhouse gas emissions 45% by 2030. Since buildings and energy usage accounts for more than half
of Edina’s greenhouse gas footprint, it is important to plan to minimize emissions and environmental impact of
energy into the future. The City has set an ambitious target to increase renewable energy from 1.6% to 17% of
citywide residential and commercial electric use by 2030, with 20% coming from renewables produced within
the City boundaries. As such, the City of Edina is updating the City Code to prepare for solar infrastructure,
specifically for opportunities in ground-mounted and carport solar.
In 2018, the City code was amended for solar regulations in Ordinance No. 2018-18: An Ordinance
Amendment regarding Solar Energy Regulations. The ordinance states that “Solar energy systems are permitted
accessory uses in all zoning districts.”
In practice, these regulations have been primarily used for solar energy systems installed on a rooftop.
Because of the goals of the Climate Action Plan, the City desires to clarify installations for solar
mounted on the ground and installed as a carport, so that the City has standards when asked about all
types of solar energy systems.
Policy Development Process
Nov-Dec 2022: This draft Solar Ready Ordinance Amendments utilized a broad array of resources and best
practices, including other cities with similar and different types of codes. Resources consulted to draft this
ordinance come from:
Best Practice Guidance for Solar and Zoning – Accessory use. (January 2022). SolSmart.
https://solsmart.org/resources/best-practice-guidance-for-solar-and-zoning/
Day, Megan. (April 21, 2017). Best Practices for Zoning for Solar. National Renewable Energy
Laboratory. https://www.nrel.gov/state-local-tribal/blog/posts/best-practices-in-zoning-for-solar.html
March 15, 2023
Mayor and City Council
Grace Hancock, Sustainability Coordinator
Proposed Solar Ready Standards
Ordinance Amendments
STAFF REPORT Page 2
Minnesota Solar Energy Solar Energy Industries Association Conference trainings, presentations, and
discussions. https://www.mnseia.org/
Minnesota Solar Model Ordinance. (2020). Great Plains Institute. https://www.growsolar.org/wp-
content/uploads/2020/08/MN-Solar-Ordinance-2020.pdf
Planning for Solar Energy. (April 2014). American Planning Association. https://solsmart.org/wp-
content/uploads/APA_PlanningforSolarEnergy.pdf
RBI Solar Tee-Shape Canopy specifications on ground-mount and carport solar.
https://www.rbisolar.com/solutions/solar-carport/
Solar Energy Planning & Implementation Resources. Metropolitan Council.
https://metrocouncil.org/Communities/Planning/Local-Planning-Assistance/Solar.aspx
Solar Array Installed on the Twin Cities Campus (August 9, 2020). University of Minnesota.
https://sustainable.umn.edu/sustainability-news/solar-array-installed-twin-cities-campus
Solar Energy Toolkit for Local Governments. SolSmart. https://solsmart.org/solar-energy-a-toolkit-for-
local-governments/planning-zoning-development/
SolSmart Program Guide. (January 2021). SolSmart. https://solsmart.org/wp-content/uploads/SolSmart-
Program-Guide-2021.pdf
Examples from other cities and counties, such as:
o Apple Valley, MN
o Bloomington, MN
o Minnetonka, MN
o Tazewell County, IL
o Rockford, IL
o St. Louis Park, MN
o Among other lived experience and discussions with cities pursuing code updates and policies
that are not yet public.
Dec 2022- Feb 2023: After incorporating best practices, the draft incorporates comments from staff
engagement meetings in December 2022 and January 2023, a staff survey, and emails with department leaders.
Departments consulted included:
Building Inspections Division
Engineering Department
Facilities Division
Fire Department
Planning Division
Public Works Department
Overall feedback from staff was positive to build parameters for the context of Edina in a way that is strategic
and planful, so that all staff can be prepared to answer questions from City stakeholders about solar
technologies.
Mar 2023: The draft will be shared with the Planning Commission at their March 15, 2023 meeting.
Appendices:
A. For Review: Proposed Solar Ready Ordinance Amendment
B. Corresponding Code, related to the Solar and EV Ready Code Amendment
Appendix A
Existing text – XXXX
Stricken text – XXXX
Added text – XXXX
1
ORDINANCE NO. 2023-xx
AN ORDINANCE AMENDMENT REGARDING
SOLAR READY STANDARDS
The City Council of Edina Ordains:
Section 1.Chapter 36, Article I of the Edina City Code is amended to add Section 10 as
follows:
SECTION 36-10. - DEFINITIONS
Sec. 36-10.Solar energy system means an energy system that consists of one or more solar
collection devices, solar energy related "balance of system" equipment, and other
associated infrastructure with the primary intention of generating electricity, storing
electricity, or otherwise converting solar energy to a different form of energy. Solar
energy systems may generate energy in excess of the energy requirements of a
property. Solar energy systems cannot exceed building height requirements.
Residential roof-mounted solar energy systems cannot exceed two feet above the
rooftop to which it is attached. Commercial, flat-roof-mounted solar energy systems
cannot exceed four feet from the roof to which it is attached to. Carport solar energy
systems must have a 17-foot vehicle clearance and may not exceed 25 feet in height
or the maximum building height requirements in the underlying zoning district.
Ground-mounted solar energy systems shall not exceed 15 feet in height when
oriented at maximum tilt. Appearance and operation of solar energy systems shall
comply with the Chapter 20 Article VI of the City Code (property maintenance code).
(1) Carport solar energy system means a solar energy system of any size that
is installed on a carport structure that is accessory to a parking area, and
which may include electric vehicle supply equipment or energy storage
facilities.
(2) Ground-mounted solar energy system means a solar photovoltaic system
mounted on a rack or pole that is ballasted on, or is attached to, the
ground and the system is accessory to the primary use.
(3) Roof-mounted solar energy system means a solar photovoltaic system
mounted on a rack that is ballasted on, or is attached to, the roof of a
building or structure. Roof-mount systems are accessory to the primary
use.
Section 2. Chapter 36, Article 12-69, in the Edina City Code is amended to add the following:
SEC. 36-1269. - ENERGY COLLECTION SYSTEMS SETBACKS AND AS A PERMITTED ACCESSORY
USE.
Wind Energy: Facilities and equipment designed for the collection of solar energy or wind
energy shall maintain the same setbacks as are required for principal buildings or structures
and shall not be located within the front yard.
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2
Solar Energy: Facilities and equipment designed for the collection of solar energy shall
maintain the same setbacks as are required for parking setbacks, unless the structure
requires a greater setback by the state building code, state fire code, and/or and National
Fire Protection Association. Solar energy systems are permitted accessory uses in all
zoning districts. Roof-mounted solar energy systems are permitted accessory uses.
Ground-mounted solar energy systems are exempt from lot coverage and impervious surface
requirements if the area under the system contains vegetative ground cover. Additionally,
the size of the solar energy system must follow the state building code, state fire code,
National Fire Protection Association, and the MPCA solar panel calculator if the project
requires a NPDES permit.
Section 3.This ordinance is effective xxxx .
First Reading: _______
Second Reading: ________
Published:
ATTEST:
Sharon Allison, City Clerk James B. Hovland, Mayor
Please publish in the Edina Sun Current on:
Send two affidavits of publication.
Bill to Edina City Clerk
Appendix B
STAFF REPORT Page 1
Executive Summary, March 15, 2023:
Purpose & Alignment with City Goals
The Edina community is dedicated to building a sustainable environment where current and future generations
benefit from clean air and water, climate and community resiliency, and access to nature, as reflected in City
Council value statements. In particular, the City recognizes the risks of climate change and has set a goal of
reducing greenhouse gas emissions 45% by 2030. Since transportation is a significant contributor to Edina’s
greenhouse gas footprint, it is important to plan to minimize emissions and environmental impact of
transportation into the future. As such, the City of Edina is updating the City Code to prepare for electric
vehicle (EV) infrastructure in multifamily, commercial, and public space zoning districts.
Policy Development Process
Nov-Dec 2022: This draft EV Ready Ordinance Amendments utilized a broad array of resources and best
practices, including other cities with similar and different types of codes. Resources consulted to draft this
ordinance come from:
o 2020 Minnesota Building Code. (Mar, 2020). ICC Digital Codes
https://codes.iccsafe.org/content/MNBC2020P1
o A Best Practice Guide for EVSE Regulations. (October 2022). Electric Vehicle Council
powered by Fuels Institute. https://www.fuelsinstitute.org/research/reports/a-best-practice-
guide-for-evse-regulations/
o Bernard, Joe. (March 10, 2022). Proposed Zoning Code Text Amendment: Incentives for
Electric Vehicle Charging Infrastructure. City of Minneapolis City Planning Commission.
https://lims.minneapolismn.gov/download/Agenda/3391/ElectricVehicleCharging.pdf/67227/3
081/Electric%20Vehicle%20Charging
o ChargePoint CT4000 Make-Ready Requirements Specification. (2016). ChargePoint.
https://www.chargepoint.com/files/Make-Ready-Requirements-Specification.pdf
o Cooke, Claire and Ross, Brian. (June 2019). Summary of Best Practices in Electric Vehicle
Ordinances. Great Plains Institute. https://betterenergy.org/wp-
content/uploads/2019/06/GPI_EV_Ordinance_Summary_web.pdf
o Installation Requirements for Electric Vehicle Charging Stations. (January 2021). Minnesota
Pollution Control Agency. https://www.pca.state.mn.us/sites/default/files/p-gen4-20.pdf
March 15, 2023
Mayor and City Council
Grace Hancock, Sustainability Coordinator
Proposed EV Ready Standards Ordinance
Amendments
STAFF REPORT Page 2
o Kelly, Kay; Noblet,Stacy; and Brown, Abby. (Dec, 2019). Best Practices for Electric Vehicle
Supply Equipment Installations in the National Parks.
https://www.nrel.gov/docs/fy20osti/74806.pdf
o Navratil, Liz and Bjorhus, Jennifer. (November 25, 2022). Mpls. offers incentives for EV
chargers in new garages after state code blocks requirement. Star Tribune.
https://www.startribune.com/minneapolis-offers-incentives-for-ev-chargers-in-new-garages-
after-state-code-blocks-requirement/600229871/
o Plug Share Mapping Tool (2022). https://www.plugshare.com/
o Rivard, Raymond. (May 22, 2022). New Richfield ordinance addresses electric vehicle
charging. Hometown Source.
https://www.hometownsource.com/sun_current/community/richfield/new-richfield-
ordinance-addresses-electric-vehicle-charging/article_9bf351a4-aa0a-11ec-99aa-
2325ec046a71.html#:~:text=The%20new%20requirements&text=Residential%20uses%20wi
th%20up%20to,a%20standard%20120%2Dvolt%20outlet.&text=Residential%20uses%20with
%20four%20to,or%20Level%203%20EV%2Dready
o Salcido, V R; Tillou, M; and Franconi, E. (July 2021) Electric Vehicle Charging for Residential
and Commercial Energy Codes Technical Brief. Pacific Northwest National Laboratory.
https://www.energycodes.gov/sites/default/files/2021-
07/TechBrief_EV_Charging_July2021.pdf
o Sutor, Julie. (August 31, 2021). Electrification Coalition Releases EV Policy Toolkit for
Cities. Electrification Coalition. https://www.electrificationcoalition.org/local-policy-
toolkit/U.S. Department of Energy, Alternative Fuels Data Center. Developing
Infrastructure to Charge Electric Vehicles.
https://afdc.energy.gov/fuels/electricity_infrastructure.html
o U.S. Department of Energy, Alternative Fuels Data Center. Electric Vehicle Readiness.
https://afdc.energy.gov/pev-readiness.html
o Wyatt, Jessi. (Feb. 8, 2021). Database of Climate Ordinances Now Available to Planners.
Great Plains Institute. https://betterenergy.org/blog/database-of-climate-ordinances-now-
available-to-planners/
o Zukowski, Dan. (Oct. 25, 2022). EV charging station rollout hampered by outdated state,
City regulations: report. Smart Cities Dive. https://www.smartcitiesdive.com/news/ev-
charging-stations-hampered-outdated-state-city-policies-regulations-
permits/634819/?utm_source=Sailthru&utm_medium=email&utm_campaign=Newsletter%2
0Weekly%20Roundup:%20Smart%20Cities%20Dive:%20Daily%20Dive%2010-29-
2022&utm_term=Smart%20Cities%20Dive%20Weekender
o Examples from other cities and counties such as:
Aspen, CO
Auburn Hills, MI
Bloomington, MN
Des Moines, WA
Minneapolis, MN
Red Wing, MN
Richfield, MN
St. Louis Park, MN
Among other lived experience and discussions with cities pursuing code updates
and policies that are not yet public.
Dec 2022- Feb 2023: After incorporating best practices, the draft incorporates comments from staff
engagement meetings in December 2022 and January 2023, a staff survey, and emails with department leaders.
Departments consulted included:
Building Inspections Division
Engineering Department
Facilities Division
Fire Department
STAFF REPORT Page 3
Planning Division
Public Works Department
Overall feedback from staff was positive to build parameters for the context of Edina in a way that is strategic
and planful, so that all staff can be prepared to answer questions from City stakeholders about EV technologies,
especially based on previous discussions and questions the City has sought.
Mar 2023: The draft will be shared with the Planning Commission at their March 15, 2023 meeting.
Additional Notes
City staff’s interpretation is that EVSE that is below seven feet in height do not require a permit for the
structure but may require an electrical permit.
Appendices:
A. For Review: Proposed EV Ready Ordinance Amendment
B. Corresponding Code, related to the Solar and EV Ready Code Amendment
Appendix A
Existing text – XXXX
Stricken text – XXXX
Added text – XXXX
1
ORDINANCE NO. 2023-xx
AN ORDINANCE AMENDMENT REGARDING
EV READY STANDARDS
The City Council of Edina Ordains:
Section 1.Chapter 36, Article XII, Division 2 of the Edina City Code is amended to add
Section 1273 as follows:
DIVISION 2. - GENERAL REQUIREMENTS APPLICABLE TO ALL DISTRICTS EXCEPT AS
OTHERWISE STATED
Sec. 36-1273. – Utility buildings and structures.
(a) Utility buildings and structures owned by the City. Utility buildings and structures
owned by the City and used for rendering service to all or any part of the City (but
excluding warehouses, maintenance buildings and storage yards) shall be a
permitted principal or accessory use in all districts.
(b) Other utility buildings and structures. Utility buildings and structures owned by
private utility companies or governmental units other than the City, and used for
rendering service to all or any part of the City (but excluding warehouses,
maintenance buildings and storage yards) shall be a conditional use in all districts
and shall only be constructed pursuant to a conditional use permit granted in
accordance with article V of this chapter.
(c) Utility poles and wires, water, gas, electric and mechanical equipment regulations.
(1) If the footprint is 36 square feet in area or less, and six eight feet in height,
utility and/or mechanical equipment shall be permitted at any location in a
front, side or rear yard with no minimum setback from any property line. If
utility or mechanical equipment is located within a City right-of-way, a
permit is required.
(2)If the footprint is larger than 36 square feet in area or six feet in height,
utility and/or mechanical equipment shall be required to meet all setback
requirements in the underlying zoning district. Utility and mechanical
equipment that is grouped together, excluding electric vehicle supply
equipment (EVSE) owned by electrical utilities with an active franchise
agreement with the City, and in the aggregate exceeds 36 square feet in
area shall also be required to meet all setback requirements in the
underlying zoning district. EVSE shall not be located within the right of
way.
(3) Air conditioning units and privately owned mechanical equipment in the R-
1 and R-2 zoning districts shall comply with the setback requirements for
accessory buildings and structures in accordance with the table in section
36-438(1).
(4) All mechanical equipment accessory to any building, except single dwelling
unit and double dwelling unit buildings, shall be screened from all lot lines
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2
and streets, excluding EVSE owned by electrical utilities with an active
franchise agreement with the City, in accordance with section 36-1459.
(5) Noise from mechanical equipment shall be subject to the City's noise
regulations in accordance article II, division 5 of chapter 16.
Section 2. Chapter 36, Article XII, Division 3, Subdivision II, Section 1324, in the Edina
City Code is amended to add the following:
DIVISION 3. – PARKING AND CIRCULATION
Subdivision II. Parking spaces
Sec. 36-1324. - Parking space reductions.
Reductions. The following off-street parking reductions may be utilized jointly or
separately except as indicated otherwise:
(1) Transit. The required number of spaces for a building may be reduced by ten percent if the
building is located within one-quarter of a mile from a qualified transit stop; to qualify, the
transit stop must be served by regular transit service on all days of the week and adequate
pedestrian access must be available between the transit stop and the parcel. Information about
transit routes and schedules should be posted in public spaces within the building to encourage
the use of transit.
(2) Car-share parking. A reduction of up to one space per reserved parking space for car share
vehicles or five percent of the required parking spaces, whichever is greater, may be granted
for any development that provides reserved parking for car-share vehicles. Reserved parking
spaces for car-share vehicles may be provided in any required or non-required off-street
parking space. Parking spaces for car-share vehicles shall be provided in convenient, accessible
locations within 50 feet of a public entrance to a principal building.
(3) A ten percent reduction in parking may be approved by the City planner or the City planner's
designee provided that one of the following conditions are met:
a.If a residential use: One covered, long-term bicycle parking space per three dwelling
units.
b.If a retail or service use: One covered, long-term bicycle parking space per 5,000
square feet of retail or service uses.
c.1 short-term bike space per 5,000 s.f. of retail/services uses.
In order to qualify for this reduction, the long-term bicycle parking must:
a.Be protected from weather and from access by unauthorized persons;
b.Consist of bike racks or lockers anchored so that they cannot be easily removed; and
c.Allow both the bicycle frame and the wheels to be locked with the bicycle in an upright
position using a standard U-lock.
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3
(4) A five percent reduction in parking will be allowed if ten percent or more parking stalls are
served by EVSE. Five percent of the parking stalls will be calculated before the reduction,
rounded to the nearest whole number.
(4) (5) The area which would have been occupied by the eliminated parking spaces in items (1)
to (3) above must be devoted to pervious surfaces, stormwater facilities, tree retention or
native landscaping as directed by City planner or City planner's designee.
Section 3. Chapter 36, Article XII, Division 3, Article 1326, in the Edina City Code is
amended to add the following:
DIVISION 3. – PARKING AND CIRCULATION
Sec. 36-1326. - Electric vehicle supply equipment (EVSE) parking regulations.
(1) Applicability.
(a) These regulations shall apply to the following zoning districts:
a. Planned Residence District
b. Mixed Development District
c. Planned Office District
d. Planned Commercial District
e. Regional Medical District
f. Automobile Parking District
(b) Any EVSE installed before the date of adoption of these regulations will be
assumed to be legal, non-conforming structures.
(2) Type of EVSE.
(a) Level 1, Level 2, and Level 3 chargers are permitted as an accessory use in existing
parking structures or parking lots in the abovementioned zoning districts.
(b) An assembly of more than 24 EVSE adjacent to each other is prohibited on a single
parcel.
(c) The EVSE must incorporate a cord management system or method to eliminate
potential for cable entanglement, user injury or connector damage from lying on the
ground.
(3) EV parking stall requirements.
(a) Parking stalls with EVSE shall count towards off-street parking minimums required in
the zoning code.
(4) Location and Accessibility.
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4
(a) EVSE may not obstruct a sidewalk or walkway and must minimize trip and safety
hazards.
(b) EVSE must not interfere with the right-of-way sight lines.
(c) EVSE and parking stalls served by EVSE shall follow Americans with Disabilities Act
(ADA) requirements.
(5) Parking restrictions/requirements.
(a) Parking stalls served by EVSE shall be reserved for EV’s only. The developer or owner
shall make an effort to include signage and parking restrictions on the stalls to ensure
availability and preference for EVs.
(6) Design, installation, operations and maintenance.
(a) EVSE shall be installed pursuant to manufacturer specification and shall comply with
all applicable state building codes, state fire codes, state electrical codes, and relevant
permitting processes.
(b) EVSE shall be adequately maintained for safety and continual usage, following the
property maintenance code. The area surrounding the EVSE shall be maintained
appropriately to reduce hazards and allow access to EVSE, including snow removal
around the equipment to allow for safety and access.
(c) EVSE signage shall include a phone number to contact for regular maintenance issues
and state to call 911 in case of an emergency.
(d) EVSE signage may include wayfinding and usage instructions, but all other signage
must meet the requirements of City Code Section 36-1655. Signs with a total area of
over six square feet must follow the sign requirements of City Code Section 36-1655.
(7) Definition of Terms
(a) Electric Vehicle (EV): any vehicle that is licensed and registered for operation on public
and private highways, roads, and streets; either partially or exclusively, on electrical
energy from the grid, or an off-board source, that is stored on-board via a battery for
motive purpose. “Electric vehicle” includes:
(1) a battery electric vehicle;
(2) a plug-in hybrid electric vehicle.
(b) Electric Vehicle Supply Equipment (EVSE): provide electric power to the vehicle and
use that to recharge the vehicle's batteries. EVSE systems include the electrical
conductors, related equipment, software, and communications protocols that deliver
energy efficiently and safely to the vehicle. EVSE does not include equipment located
on the electric vehicles themselves.
(c) Charging Levels: the standardized indicators of electrical force or voltage, at which an
electric vehicle’s battery is recharged. The terms 1,2, and 3 are the most common
charging levels, and include the following specifications:
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5
(1) Level-1 is considered slow charging. It is considered 120V single phase
EVSE.
(2) Level-2 is considered medium charging. It is considered 208V/240V
single phase AC EVSE.
(3) Level-3 or DC Fast Charging is considered fast or rapid charging. It is
considered AC 208V or 480V, 3 phase supply.
Section 4. Chapter 36, Article XII, Division 5, Article 14-57, in the Edina City Code is
amended to add the following:
DIVISION 5. - LANDSCAPING AND SCREENING
Subdivision III. – Screening
Sec. 36-1457. - Required.
The following uses shall be screened in accordance with the requirements of this subdivision
with the exception of solar energy systems. Solar energy systems are exempt from screening
requirements.
(1) Nonresidential principal buildings or structures, and any building or structure
accessory thereto, shall be screened from lots in the R-1 district which are used for
single dwelling unit buildings and which are located within 200 feet of the
nonresidential use. The distance shall be the shortest distance between the
nonresidential building or structure to be screened and the nearest lot line of the R-
1 district lot, but shall not extend across a street;
(2) Principal buildings or structures, or any building or structure accessory thereto,
located in the Planned Industrial District or Planned Commercial District shall be
screened from lots used for any residential purpose which are located within 200
feet. The distance shall be the shortest distance between the PID or PCD building or
structure to be screened and the nearest lot line of the residential lot, but shall not
extend across a street;
(3) Off-street parking facilities containing six or more spaces and all loading facilities
shall be screened from streets located within 50 feet, and from lots which are used
for any residential purpose which are located within 50 feet. Said distance shall be
the shortest distance between the parking facility or loading facility and the nearest
part of the street or the nearest lot line of the residential lot;
(4) Trash storage facilities, including recycling storage facilities, shall be screened from
all lot lines and public road rights-of-way; and
(5) All mechanical equipment accessory to any building, except single dwelling unit and
double dwelling unit buildings, shall be screened from all lot lines and streets,
excluding EVSE owned by electrical utilities with an active franchise agreement
with the City.
Section 5.This ordinance is effective xxxx .
Existing text – XXXX
Stricken text – XXXX
Added text – XXXX
6
First Reading: _______
Second Reading: ________
Published:
ATTEST:
Sharon Allison, City Clerk James B. Hovland, Mayor
Please publish in the Edina Sun Current on:
Send two affidavits of publication.
Bill to Edina City Clerk
Appendix B
The CITY of
EDINA
City Code Amendment Proposal: Electric
Vehicle Infrastructure and Solar Energy
Installations
March 15, 2023 Planning Commission Work Session
Grace Hancock, Sustainability Manager
The CITY of
EDINACode Amendment Summary
•The City proposes ordinance changes related to Chapter 36 of the Edina City Code,
to clarify and simplify existing City Code to better guide projects voluntarily adding
on-site solar or electric vehicle charging infrastructure and ensure progress on
Edina Climate Action Plan goals. These changes include: defining carport and
ground-mounted solar energy systems details and requirements, and defining
requirements for different types of electric vehicle supply equipment
installations, operations and maintenance.
•https://www.bettertogetheredina.org/solar-and-ev
www.EdinaMN.gov 2
The CITY of
EDINACode Amendment Purpose
•Meet Edina Climate Action Plan Goals
•TL 4: Increase battery electric vehicle (BEV) utilization to 25% of
community wide rolling stock (from approximately 357 vehicles to
9100 vehicles community-wide).
•BE 5: Increase renewable energy (distributed and purchased) from
1.6% to 17% of citywide residential and commercial electric use by
2030
www.EdinaMN.gov 3
The CITY of
EDINACode Amendment Process
•Engage WSB to research and facilitate code changes
Literature Review
City case studies
Three staff work sessions
•Planning Commission
•City Council
www.EdinaMN.gov 4
The CITY of
EDINACode Amendment: EV infrastructure
•Defines Electric Vehicle Supply Equipment (EVSE)
•Defines location allowability of EVSE, and amends size allowances
for EVSE given standard equipment sizes on market
•Adds EVSE as an allowable parking reduction strategy
•Regulates EVSE parking
www.EdinaMN.gov 5
The CITY of
EDINACode Amendment: Solar Installations
•Defines three types of solar installations: carport, ground-mount,
rooftop
•Defines limited parameters for wind energy
•Clarifies setback requirements for solar installations
•Aligns code requirements with MPCA requirements, and exempts
ground-mount solar installations from lot coverage and impervious
surface requirements if the area under the system contains
vegetative ground cover.
www.EdinaMN.gov 6
The CITY of
EDINACode Amendments: Both
•References relevant codes that supersede or inform City Code, and
where City expects near and long-term regulation updates to
accommodate new technology related to EVSE and solar
installations:
•National Fire Protection Association
•State Building Code (including accessibility and energy codes)
•State Fire Code
www.EdinaMN.gov 7
The CITY of
EDINACorresponding Codes
www.EdinaMN.gov 8
The CITY of
EDINANext Steps
•Public input received on Better Together Edina
•March 29 public hearing at Planning Commission
•Advance to Council in April for second public hearing and approval
www.EdinaMN.gov 9
The CITY of
EDINA
Thank you!
Questions?
www.EdinaMN.gov 10
Date: Marc h 15, 2023 Agenda Item #: I V.
To:P lanning C ommission Work S es s ion Item Type:
O ther
F rom:C ary Teague, C ommunity Development Director
Item Activity:
Subject:2023 P lanning C ommis s ion Work P lan Disc ussion
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED:
No action requested. P rimary focus will be on the development review process to prepare for the upcoming C ity
C ouncil work session.
I N TR O D U C TI O N:
Discuss the 2023 Work P lan.
AT TAC HME N T S:
Description
Approved Work Plan
Proposed Work Plan
Public Hearing Proces s
Planning Commission Work Plan
2023 - Planning Commission
Report Created On: Nov 29, 2022
Plan Number Initiative Type Description Deliverable Council Charge Target Completion
Date Leads Budget Required
Project 1.1.1 On-going / Annual Land Use Applications
Review land use applications, send recommendations to
Council on CUP, site plans, and rezoning.
Recommendations on land use applications submitted to
Council.
Charge 3: Review
& Recommend
Q4 All None required.
Project 1.1.2 Project Cahill District Small Area Plan
This is continued from 2022. The Planning Commission has
established a working group for the small area plan.
Recommendation to Council on adopting the District Plan
into the comprehensive plan.
Charge 3: Review
& Recommend
Q2 Alkire Study is already
included in the
City's budget.
Project 1.1.3 Project Parking
Consideration of future of parking in Edina to identify
parking initiatives to pursue in the next 10-15 years, in what
order and what commissions/resources should be assigned
to each. Planning Commission will be the lead. ETC & EEC
will review and comment on final report and
recommendation from Planning Commission.
Recommendation to Council.
EEC & ETC: Review and Comment
Charge 3: Review
& Recommend
Q4 Alkire, Miranda,
Strauss
None required.
Project 1.1.4 Project Development Process Review
Review and recommend possible changes to the
development process including sketch plans, public
feedback, and public hearings. This work plan item is
continued over from 2022.
Recommendation to City Council.Charge 3: Review
& Recommend
Q1 Olson, Bennett None required.
Project 1.1.5 Project Accessory Dwelling Unit
Review and recommend changes to city ordinances
regulating Accessory Dwelling Units. This is a project
continued from 2022.
Recommendation to City Council.Charge 3: Review
& Recommend
Q1 Smith, Bennett None required.
Report Legend No Update Overdue #Priority
Page 1
Template Updated 2021.06.08
Commission: Planning Commission
2023 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Initiative Title: Review Land Use Applications Deliverable: Final Decisions on
variances and recommendations to
the City Council on CUP, Site Plans
and Rezoning
Leads: All
commissioners
Target
Completion Date
On-going Commission
Budget Required: (Completed by staff) No budget required.
Staff Support Required (Completed by staff): Yes. 60-80 staff hours per week (between 3 planners and administrative assistant)
Liaison Comments: This is the bulk of the Planning Commission responsibilities; including reviewing the packets (staff reports, plans, studies, and applicant
narratives twice per month)
City Manager Comments: No changes. Council charge 4.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #2 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Cahill District Area Plan – Continue from 2022 Deliverable: Recommendation to City
Council on adopting the District Plan
into the Comprehensive Plan
Leads Agnew & Alkire Target
Completion Date
June Working Group
Budget Required: (Completed by staff) This study is already included in the City’s budget.
Staff Support Required (Completed by staff): Yes. 10-20 staff hours per week
Liaison Comments: Project is going well so far and will be completed in 2023.
City Manager Comments: No changes. Council charge 3.
Progress Q1:
Progress Q2:
Progress Q3:
Template Updated 2021.06.08
Progress Q4:
Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Consideration of the future of parking in Edina . This
would be a collaborative activity shared among E&E, Transportation
and Planning Commissions (1-2 members from each commission).
Work product is a recommendation to our various commissions and
then ultimately to the City Council about what parking initiatives to
pursue over the next 10-15 years, in what order, and what
commissions/resources should be assigned to each. An example idea
to be considered is Parking Benefit Districts.
Deliverable: Recommendation to the
City Council
Leads: Alkire
Assist: Miranda, Strauss
Target
Completion Date
On-going Sub-Committee
Budget Required: (Completed by staff) No additional budget required. Potential consulting fees if needed would come from the Community Development
Department budget.
Staff Support Required (Completed by staff): Yes.
Liaison Comments: This is the continuation of the parking ordinance completed in 2022.
City Manager Comments: Change initiative to read: “Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years,
in what order and what commissions/resources should be assigned to each. Planning Commission will be the lead. ETC & EEC will review and comment on final
report and recommendation from Pla nning Commission.” Council charge 3.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #4 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Development Review/Sketch Plan Process
follow up.
Deliverable: Recommendation to City Council on
development process.
Lead: Olson
Assist: Bennett
Target
Completion Date
March Sub-Committee
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes.
Liaison Comments: This item is currently being worked on as part of the Commission’s 2022 work plan. The Commission should be ready with a
recommendation in early 2023.
Template Updated 2021.06.08
City Manager Comments: This was a 2022 work plan item that will be completed in 2023. The scope of the project has not changed. To be consistent wit h last
year’s work plan, Change initiative to read: “Review and recommend possible changes to the development process including sketch plans, public feedback, and
public hearings .” Council charge 3.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #5 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Consider the next “Areas of Potential Change” for
future small area planning.
Deliverable: Recommendation to the
City Council. These areas would then
be studied further in the next
Comprehensive Plan update.
Lead: Miranda
Assist: Bennett, Padilla
Target
Completion Date
May Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes. 10-20 hours?
Liaison Comments: This task should not take a lot of time to complete but will be important to set the stage for the next areas to study as part of the 2028
Comprehensive Plan. This task is to simply identify the areas, not study them.
City Manager Comments: The city is still completing small area plans tied to the comprehensive plan. This work should start closer to the update of the
Comprehensive Plan. Move to parking lot.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Accessory Dwelling Unit. This would be a follow-
up/continuation of the work done in 2022.
Deliverable: Recommendation to the
City Council of an Ordinance
Amendment regulating accessory
dwelling units.
Leads: Smith, Bennett Target
Completion Date
August Sub-Committee
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): 5+ hours per week?
Template Updated 2021.06.08
Liaison Comments: This task is also on the 2022 Commission work plan. A lot of work and research has gone into this initiative to date. The Commission will
be ready to present to the City Council it’s finding in early 2023.
City Manager Comments: No changes. Council charge 3.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #7 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Consider climate action plan and investigate what can
be put in to City Code. (Potentially adding conditions to conditionally
permitted uses focusing on sustainability.)
Deliverable: Recommendation to the
City Council regarding an ordinance
amendment
Leads: Smith, Padilla Target
Completion Date
December Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes. 40+?
Liaison Comments: This item is to examine the climate action plan and consider if recommendations could be put into City Code. This would be less of a
priority than the above initiatives.
City Manager Comments: Due to workloa d, move initiative to the parking lot.
Prog ress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Initiative #8 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title: Zoning Ordinance Amendment regarding commercial
landscaping
Deliverable: Recommendation to the
City Council regarding an ordinance
amendment
Leads: Alkire, Olson Target
Completion Date
December Sub-Committee or
Working Group
Budget Required: (Completed by staff) No.
Staff Support Required (Completed by staff): Yes.
Template Updated 2021.06.08
Liaison Comments: While the existing ordinance has not been updated for a long time; it has not been perceived as a problem during development review of
commercial property. Given the length of the proposed work plan, this could be placed in the parking lot.
City Manager Comments: Due to workload, move initiative to the parking lot.
Progress Q1:
Progress Q2:
Progress Q3:
Progress Q4:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
The CITY of
EDINA
The CITY of
EDINA
Development Review Process
Planning Commission Recommendations
The CITY of
EDINAPlanning Commission Purpose
•“To review development plans and advise the City Council on development,
including amendments to the Comprehensive Plan, zoning, platting, changes in
streets, and other matters of a general planning nature”
•Rather… To optimize the legacy of development and infrastructure
This requires continual scrutiny and improvements to the process
www.EdinaMN.gov 2
The CITY of
EDINACommission Work Plan Initiative
•Development Review Process:
Review and recommend possible changes to the development review
process including sketch plans*, public feedback, and public hearings
www.EdinaMN.gov 3
Residents Developers
*Sketch plan review will follow public
feedback/public hearing review.
The CITY of
EDINACurrent Process Summary
Application Notice Planning
Commission
City Council
Meeting 1
City Council
Meeting 2
www.EdinaMN.gov 4
Submission Planning
Commission City CouncilSKETCH
PLAN
PUBLIC
HEARING
The CITY of
EDINACurrent Process Summary
www.EdinaMN.gov 5
Offer Sketch Plan Charge fee for Sketch Plan
Recommended information
to be submitted
Yes No Yes
Sketch Plan
Neighborhood Meeting
PC Review /
Public Hearing
CC Review /
Public Hearing
Notice
Requirement
Allows minor
changes
administratively Lapse of Approval
Encouraged, not required Yes/Yes Yes/Yes 1,000 feet Yes
2 years. May be extended by 1 year upon
written request
Site Plan Review
Neighborhood Meeting
Required
PC Review / Public
Hearing
CC Review / Public
Hearing Notice Requirement Requires Site Plan
Allow minor changes
administratively Lapse of Approval
Encouraged, not requried Yes/Yes Yes/Yes 1,000 feet Yes Yes
2 years. May be extended by 1 year
upon written request
Rezoning to Other Base Zoning District
Pre-application
meeting with City
Staff Required
Neighborhood Meeting
Required
PC Review / Public
Hearing
CC Review /
Public Hearing
Notice
Requirement
Allow minor changes
administratively
PC Review / Public
Hearing
CC Review / Public
Hearing
Allow preliminary and final
PUD to be reviewed
simultaneously?Lapse of approval
Yes Encouraged, not required Yes / Yes Yes / Yes 1,000 feet Yes No / No Yes / No Yes
Following Final Site Plan approval, 2 years. May
be extended by 1 year upon written request
Preliminary PUD Final PUD
The CITY of
EDINACurrent Process Summary
www.EdinaMN.gov 6
The CITY of
EDINA
7
The CITY of
EDINA
Public hearings are not the way to get public input.
Public hearings are a way to get input.
www.EdinaMN.gov 8
The CITY of
EDINAPublic Participation Spectrum
www.EdinaMN.gov 9
All Input is
Considered Considered
Better
Together
Edina
Voicemail
Email
Public
Hearing
Neighborhood
Meeting
Surveys
www.EdinaMN.gov 10
The CITY of
EDINACurrent Process Challenges
www.EdinaMN.gov 11
Residents/Community
•Confusing deadlines
•Duplicative process
•False obligation to
attend more than one
public hearing, or only
City Council meeting
•Lack of trust that all
comments, regardless
of method, are valued
•Multiple hearings,
multiple CC meetings,
long City Council
meetings, difficult to
engage
•Better Together closes
before public hearings,
no ability to review LIVE
Developers
•Confusing deadlines
•Duplicative process,
duplicative efforts,
non-standard
compared to
neighboring cities
•Non-collaborative
•Mixed messages
between PC & CC
•Receive input late-no
way to respond/react
Planning Commission
•Missing feedback,
residents prioritize
CC public hearing
•Delayed resident
engagement pushes
potential for change
until end of process
•Diminished
importance on PC
feedback from
developers
•Mixed messages to
the planning
commission
•Duplicating effort
City Council
•Duplicating effort
•Mixed messages to
the City Council
•Missing feedback
from PC
•Long CC meetings
•2 City Council
meetings, additional
effort and delays
Staff
•More staff resources
•More cost to
residents
The CITY of
EDINAPlanning Commission Goals
•Simplify the development review process
•Optimize the development review process
•Implement new development review process
www.EdinaMN.gov 12
The CITY of
EDINAPlanning Commission Goals
•Simplify the development review process
Shorten the process
One public hearing
One City Council meeting
•Optimize the development review process
•Implement new development review process
www.EdinaMN.gov 13
The CITY of
EDINAPlanning Commission Goals
•Simplify the development review process
Shorten the process
One public hearing
One City Council meeting
•Optimize the development review process
Engage stakeholders proactively, more equitably, and longer
Where should we have one public hearing?
What do other cities do?
Expand the Better Together comment period/features
•Implement new development review process
www.EdinaMN.gov 14
The CITY of
EDINACurrent Process Summary
www.EdinaMN.gov 15
•What other cities do:
•--Cities with 1 public hearing (Rezoning and PUD), all occur at Planning Commission
•--No city has 1 public hearing at City Council only
St. Louis Park Minnetonka Bloomington Richfield Hopkins Eden Prairie Golden Valley Eagan West St Paul Plymouth Wayzata
PC Review / Public Hearing Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes
CC Review / Public Hearing Yes/No Yes/No Yes/Yes Yes/No Yes/No Yes/Yes Yes/Yes Yes/No Yes/No Yes/No Yes/No
PC Review / Public Hearing Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes Yes/Yes
CC Review / Public Hearing Yes/No Yes/No Yes/Yes Yes/No Yes/No Yes/Yes Yes/Yes Yes/No Yes/No Yes/No Yes/Yes
Rezoning
PUD
The CITY of
EDINA
Cons:
•Less public hearings/meetings provide less opportunities for
residents to engage
•Residents may feel, at first, they aren’t directly addressing the city
council
•City Council/Mayor are accustomed to current orders of
operation, require time to review Planning Commission
recommendations
•Communicating to, and navigating change with residents, can be
challenging
Pros:
•Shorter/simplified process
•Residents have only one Public Hearing to review/attend
•Residents have only one City Council meeting to review/attend
•Public Hearing is earlier in the process, engaging stakeholders
proactively/earlier
•Planning Commission findings/recommendations represent a
complete package, thus allowing a complete City Council review
•City Council meetings are shorter, allowing residents to engage
better
•Standard big government process residents are accustomed to
•Planning Commission empowered
•Developers and Staff reduce duplicated efforts
•Other forms of feedback are elevated
Pros & Cons (Public Hearing at PC only)
www.EdinaMN.gov 16
The CITY of
EDINA
Cons:
•Less public hearings/meetings provide less opportunities for
residents to engage
•Residents may feel, at first, they aren’t directly addressing the city
council
•City Council/Mayor are accustomed to current orders of
operation, require time to review Planning Commission
recommendations
•Communicating to, and navigating change with residents, can be
challenging
Pros:
•Shorter/simplified process
•Residents have only one Public Hearing to review/attend
•Residents have only one City Council meeting to review/attend
•Public Hearing is earlier in the process, engaging stakeholders
proactively/earlier
•Planning Commission findings/recommendations represent a
complete package, thus allowing a complete City Council review
•City Council meetings are shorter, allowing residents to engage
better
•Standard big government process residents are accustomed to
•Planning Commission empowered
•Developers and Staff reduce duplicated efforts
•Other forms of feedback are elevated
Pros & Cons (Public Hearing at PC only)
www.EdinaMN.gov 17
The CITY of
EDINABetter Together Comments
www.EdinaMN.gov 18
The CITY of
EDINABetter Together Comments
www.EdinaMN.gov 19
LIVE
The CITY of
EDINA
Cons:
•Less public hearings/meetings provide less opportunities for residents to
engage
•Residents may feel, at first, they aren’t directly addressing the city council
•City Council/Mayor are accustomed to current orders of operation,
require time to review Planning Commission recommendations
•Communicating to, and navigating change with residents, can be
challenging
•If Better Together comments are LIVE, City would do this for all
public hearings i.e. engineering, finance, etc
Pros:
•Shorter/simplified process
•Residents have only one Public Hearing to review/attend
•Residents have only one City Council meeting to review/attend
•Public Hearing is earlier in the process, engaging stakeholders
proactively/earlier
•Planning Commission findings/recommendations represent a complete
package, thus allowing a complete City Council review
•City Council meetings are shorter, allowing residents to engage better
•Standard big government process residents are accustomed to
•Planning Commission empowered
•Developers and Staff reduce duplicated efforts
•Other forms of feedback are elevated
•Better Together comments are LIVE, allow for ongoing/easier
review, transparency, and collaborative spirit
•Although a shorter overall process, earlier encouragement to
participate, and lengthened option to participate
Pros & Cons (Public Hearing at PC only, Better Together
LIVE and Open after Public Hearing)
www.EdinaMN.gov 20
The CITY of
EDINA
Application Notice Planning
Commission
City Council
Meeting 1
Public Hearing at
Planning Commission
www.EdinaMN.gov 21
60-day clock
starts
Better Together Opens – Public Forum
Notices mailed
Recommendation
Public Hearing
•In person
•Call in
Decision
The CITY of
EDINAPlanning Commission Goals
•Simplify the development review process
Shorten the process
One public hearing
One City Council meeting
•Optimize the development review process
Engage stakeholders proactively, more equitably, and longer
One public hearing earlier (at the PC meeting)
One public hearing (not at CC) will strengthen other forms of participation
Better Together Edina open after public hearing
•Implement new development review process
Use public feedback loop, reassess after 2 years
www.EdinaMN.gov 22
The CITY of
EDINADevelopment Review Process
Recommendations
•One Public Hearing, at the Planning Commission
•One City Council Meeting following the Public Hearing
•Better Together Edina enabled with LIVE comments and
open after Public Hearing until City Council Meeting
•Reassess after 2 years, use public feedback loop
www.EdinaMN.gov 23
The CITY of
EDINA
Application Notice Planning
Commission
City Council
Meeting 1
www.EdinaMN.gov 24
60-day clock
starts
Better Together Opens – Public Forum
Notices mailed
Recommendation
Public Hearing
•In person
•Call in
Decision
Development Review Process
Recommendation
The CITY of
EDINAAlternates
•The following alternates were discussed, but are not recommended
www.EdinaMN.gov 25
The CITY of
EDINA
Application Notice Planning
Commission
City Council
Meeting 1
City Council
Meeting 2
Option B
Public Hearing at Planning Commission
60-day clock
starts
Better Together Opens – Public Forum
Notices mailed
Recommendation
Public Hearing
•In person
•Call in
Decision
The CITY of
EDINA
Application Notice Planning
Commission
City Council
Meeting 1
City Council
Meeting 2
Option C
Public Hearing at City Council
60-day clock
starts
Better Together Opens – Public Forum
Notices mailed Recommendation Public Hearing
•In person
•Call in
Decision
The CITY of
EDINA
THANK YOU
The CITY of
EDINA
What we
know about
barriers to
participation
www.EdinaMN.gov 29
*Source, International Association for Public Participation
People don’t
know when or
how to
participate
Communication
method for notices are
not clear
Process is complicated
The decision to be
made is unclear
People are unable
to participate
Time, location and
number of public
meetings
Frustrating and
difficult for residents
to attend multiple
meetings on same
topic
People don’t
trust the process
Public hearings occur at
the end of the process
Late meetings look and
feel less transparent
Individuals who
commented in the past
don’t feel like their
participation mattered
The CITY of
EDINA
Background & Proposed Process
www.EdinaMN.gov 30
The CITY of
EDINACommunity Engagement Strategy
Goal & Objectives
www.EdinaMN.gov 31
Provide clear and
meaningful
engagement
•Public knows what to
expect
•Participants believe
there is value in
participating
•Participants are
satisfied with the
process (not the
outcome)
Provide a variety of
ways to participate
•Participants know
how/when they could
participate
•Participants feel
confident input was
valued/considered
regardless of the
intake method
•Grow participation on
Better Together Edina
Build authentic and
on-going relationships
•Participants trust the
process
•Participants feel
included in the
process
•City develops new
partnerships with
stakeholders and
residents
Support staff in
community
engagement efforts
•Staff feel comfortable
developing a process
to meet the
objectives of the
project
•Staff follows the plan
– did what we said
we were going to do
•Staff utilizes tools
available to them
Public Hearing
Evolution
www.EdinaMN.gov 32
•One-time opportunity
•At a public meeting
•Live testimony only
•Decision at same
meeting
THEN
•Remove barriers for
participation by creating
access to opportunities
for participation
/engagement
•Having an informed
decision
•Report mechanism to
Council
CITY GOALS
•Multi-week opportunity
•Virtual / Remote option
•Multiple comment
methods
•Delay in decision
NOW
The CITY of
EDINAPublic Hearings on the Spectrum
www.EdinaMN.gov 33
Public Hearings
Good For…•Meeting legal requirements
•Collecting feedback on
positions
Not Good For…•Creating public ownership
•Identifying values
•Maximizing feedback
•Analyzing alternatives
•Early warning signs
•Broad, inclusive participation