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Home My WebLink About1999 Annual BudgetA, ow Le V\ cn y v � � 1888 o e y 1999 ANNUAL BUDGET TABLE OF CONTENTS PAGE L SUMMARY OF REVENUES .8 EXPENDITURES - Overview Revenue by Fund & Source 1 - 2 Expenditures by Fund & Source 3 - 4 II. GENERAL GOVERNMENT Overview Mayor & Council 5 - 6 Administration 7- 8 Planning 9-10 Finance 11 - 12 Election 13-14 Assessing 15-16 Legal & Court Services. 17-18 III. PUBLIC WORKS Ov erview Administration 19-20 Engineering.. 21-22 Supervision 23-2 ' 4 Payroll Distribution 25-26 Street Maintenance 27-30 Street Lighting 31-32 Street Name Signs 33-34 Traffic Control 35-36 Bridges /Guard Rails 37-38 Retaining Wall Maintenance 39-40 Sidewalks /Ramps /Parking Lots 41-44 tyS�1f.1, o e /y 1999 ANNUAL BUDGET v a TABLE OF CONTENTS PAGE IV. PUBLIC SAFETY Overview 61-62 - Police Protection 45-48 Civilian Defense 49-50 Animal Control 51-52 Fire Protection 53-56 Public Health 57-58 Inspections 59-60 V. PARK & RECREATION ��1Rz:R - 11J Administration 61-62 Recreation 63-68 Payroll Distribution 69-70 Maintenance 71-80 VI. NON - DEPARTMENTAL Overview Contingencies 81-82 Capital Plan Appropriation 83-84 Special Assessments on City Property 85-86 Fire Station Debt Service 87-88 Commission & Special Projects 89-92 VII. Appendix Central Services Overview General 93-94 City Hall 95-96 Public Works Building 97-98 Equipment Operation 99-100 ZI.TA, I ntgov't 2.9°/ Court Fines 2.5% Fees & Charges 8.8% Licenses & Perry 6.6% Revenue Overview Total Revenue Distribution by Type nei&.. Qo"onioda faxes 10.7% EXpenditu`re Overview Total., Expenditures Distribution by Area Central Services 21:1.% Equipment 6.2% i r Salaries Commodities' 55.4% 4.3% Contractual Services 13.0% Total Expenditures Distribution by Type-' , Non - Departmental General Park & Rec. 1 aoi'' Government Public 48.570 Public Works 23.1% CITY OF EDINA ANNUAL BUDGET PAGE - 1 FUND: GENERAL REVENUE SUMMARY REVENUES SUMMARY 1996 1997 1998 1999 DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED GENERAL FUND: TAXES: PROPERTY TAXES $11,763,898 $12,136,817 $13,099,140 $13,099,140 $13,284,962 PENALTIES AND INTEREST (16,155) (31,093) 5,000 5,000 5,000 LOSS DUE TO ABATEMENTS 0 0 (250,000) (250,000) (200,000) TOTAL TAXES 11,747,743 12,105,724 12,854,140 12,854,140 13,089,962 LICENSE AND PERMITS: BEER WINE & LIQUOR 30,586 31,436 30,000 30,000 32,000 CIGARETTE 9,470 6,055 6,000 6,000 7,000 DOG AND IMPOUNDING FEES 14,837 21,014 14,000 14,000 14,000 FOOD AND SOFT DRINKS 67,507 71,492 71,000 71,000 73,000 GAS PUMPS, TANKS AND BURNING 2,199 9,170 2,000 2,000 2,000 TEMP TRUCK ROUTE 1,140 3,100 3,000 3,000 3,000 MASSAGE AND AMUSEMENT 1,235 1,200 1,000 1,000 1,000 SCAV. AND GARBAGE COLLECTION 8,495 7,905 8,000 8,000 8,000 BUILDING 856,164 918,754 660,000 660,000 790,000 PLUMBING 80,138 85,567 72,000 72,000 80,000 SIGN 5,520 6,301 5,000 5,000 5,000 HEATING, VENT AND MECHANICAL 224,778 165,630 160,000 160,000 165,000 OTHER 46,286 20,031 7,000 7,000 10,000 POOLS AND SPA 16,447 24,879 16,000 16,000 17,000 SPRINKLER 17,625 16,434 12,000 12,000 14,000 TOTAL LICENSES AND PERMITS 1,382,427 1,388,968 1,067,000 1,067,000 1,221,000 FEES AND CHARGES: ENGINEERING AND CLERICAL 187,577 78,461 120,000 120,000 110,000 PLANNING FEES 19,210 18,593 13,000 13,000 15,000 FALSE ALARM - POLICE 55,808 58,822 51,000 51,000 52,000 FALSE ALARM - FIRE 0 0 2,000 2,000 15,000 POLICE SERVICES 78,307 75,227 . 75,000 75,000 75,000 HAZMAT FEE 1,048 1,000 1,000 1,000 1,000 SERVICES HRA 180,000 180,000 180,000 180,000 180,000 CHARGES TO OTHER FUNDS 141,756 146,700 145,080 145,080 149,439 AMBULANCE SERVICE 821,600 900,309 790,000 790,000 900,000 RECREATION REGISTRATION 91,816 87,764 88,000 88,000 90,000 ASSESSING SEARCHES 780 430 0 0 0 LABORATORY FEES 10,010 10,246 12,000 12,000 10,000 MAINT ASSMT - 50TH & FRANCE 10,000 10,000 10,000 10,000 11,000 HOUSING FOUNDATION CONTRACT 23,723 8,672 20,000 20,000 24,000 TOTAL FEES AND CHARGES 1,621,635 1,576,224 1,507,080 1,507,080 1,632,439 CITY OF EDINA ANNUAL BUDGET PAGE - 2 FUND: GENERAL 1 REVENUE SUMMARY REVENUES SUMMARY 1996 1997 1998 1999 DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED FINES AND FORFEITURES: MUNICIPAL COURT FINES 456,589 562,910 430,000 430,000 470,000 OTHER REVENUES: INCOME ON INVESTMENTS $16,815 $30,812 $15,000 $15,000 $20,000 SALE AND RENTAL OF PROPERTY 103,367 149,047 50,000 50,000 55,443 DONATIONS 0 0 500 500 400 MISCELLANEOUS REVENUE 10,402 45,186 20,000 20,000 25,000 TRANSFER FROM RESERVES 0 254,858 66,728 66,728 0 CONTRIBUTION FROM LIQUOR 400,000 0 400,000 400,000 430,000 TOTAL OTHER REVENUES 530,584 479,903 552,228 552,228 530,843 INTERGOVERNMENTAL AID: HACA 917,820 956,224 872,635 872,635 956,476 HIGHWAY AID 140,000 140,000 140,000 140,000 140,000 FEDERAL AID 8,000 17,000 8,000 8,000 8,000 POLICE AID (1 %) 334,424 311,044 320,000 320,000 315,000 STATE HEALTH SUBSIDY 0 81,136 49,680 49,680 163,114 HENNEPIN COUNTY HEALTH 113,106 138,244 113,000 113,000 0 TOTAL INTERGOVERNMENT AID 1,513,350 1,643,648 1,503,315 1,503,315 1,582,590 TOTAL OPERATING REVENUE $17,252,328 $17,757,377 $17,913,763 $17,913,763 $18,526,834 CITY OF EDINA ANNUAL BUDGET PAGE - 3 FUND: I GENERAL EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 1996 1997 1998 1999 DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED GENERAL FUND: GENERAL GOVERNMENT: MAYOR & COUNCIL $65,215 $65,314 $66,056 $66,056 $66,968 ADMINISTRATION 677,858 751,711 727,649 727,649 765,638 PLANNING 242,959 260,348 294,287 294,287 302,696 FINANCE 396,493 417,591 427,063 427,063 439,618 ELECTIONS 96,857 33,353 129,381 129,381 59,280 ASSESSING 423,650 462,194 446,437 446,437 529,431 LEGAL & COURT SERVICES 319,713 308,167 375,000 375,000 381,000 TOTAL GENERAL GOVERNMENT $2,222,745 $2,298,678 $2,465,873 $2,465,873 $2,544,631 PUBLIC WORKS: ADMINISTRATION $140,058 $146,572 $146,178 $146,178 $150,434 ENGINEERING 474,429 491,000 557,916 557,916 593,046 SUPERVISION 498,616 552,839 564,957 564,957 585,357 STREET MAINTENANCE 2,023,884 1,918,751 2,119,159 2,119,159 2,163,851 STREET LIGHTING 355,504 511,139 430,000 430,000 425,000 STREET NAME SIGNS 59,076 65,217 68,500 68,500 67,500 TRAFFIC CONTROL 122,754 108,465 144,000 144,000 150,000 BRIDGES /GUARD RAILS 12,456 9,365 18,500 18,500 18,500 RETAINING WALL MAINTENANCE 7,569 11,031 18,000 18,000 21,000 SIDEWALKS, RAMPS & PARKING LOTS 105,910 154,352 118,000 118,000 111,500 TOTAL PUBLIC WORKS $3,800,256 $3,968,731 $4,185,210 $4,185,210 $4,286,188 PUBLIC SAFETY: POLICE PROTECTION $4,317,454 $4,585,503 $4,850,576 $4,850,576 $5,011,231 CIVILIAN DEFENSE 29,299 42,895 38,164 38,164 39,504 ANIMAL CONTROL 41,299 52,047 66,905 66,905 69,943 FIRE PROTECTION 2,684,722 2,661,521 2,900,372 2,900,372 3,036,145 PUBLIC HEALTH 358,593 356,158 428,371 428,371 427,727 INSPECTIONS 335,615 353,728 417,998 417,998 479,347 TOTAL PUBLIC SAFETY $7,766,982 $8,051,852 $8,702,386 $8,702,386 $9,063,897 PARK & RECREATION: ADMINISTRATION $454,055 $480,288 $523,102 $523,102 $541,608 RECREATION 127,681 153,553 140,748 140,748 145,518 MAINTENANCE 1,451,581 1,501,479 1,547,388 1,547,388 1,602,087 TOTAL PARK DEPARTMENT $2,033,317 $2,135,320 $2,211,238 $2,211,238 $2,289,213 CITY OF EDINA ANNUAL BUDGET PAGE - 4 FUND: GENERAL I EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 1996 1997 1998 1999 DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED NON - DEPARTMENTAL EXPENSES: CONTINGENCIES $135,945 $93,866 $75,000 $75,000 $75,000 SPECIAL ASSESSMENTS 18,842 15,890 26,000 26,000 20,000 CAPITAL PLAN APPROPRIATION 50,159 0 0 0 0 FIRE DEPT. DEBT SERVICE 0 83,681 84,000 84,000 84,000 COMMISSIONS & SPEC. PROJECTS 96,428 147,075 164,056 164,056 163,905 TOTAL NON - DEPARTMENTAL $301,374 $340,512 $349,056 $349,056 $342,905 TOTAL OPERATING EXPENDITURES $16,124,674 $16,795,093 $17,913,763 $17,913,763 $18,526,834 General Government Overview General Government Distribution by Area LEGAL & COURT SERVICES 15.0% / ASSESSING 20.8% ELECTIC 2.3% MAYOR AND COUNCIL 2.6% FINANCE 17.3% ADMINISTRATION 30.1% INING -I .I .9% General Government Distribution by Expenditure Central Services 16.8% Commodities 0.4% Contractual Services 25.8% Equipment 1.1% Salaries 55.9% CITY OF EDINA ANNUAL BUDGET PAGE - 5 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT MAYOR & COUNCIL 0100 SUMMARY OF PERFORMANCE MEASURES Mayor & Council - 0100: The City Council constitutes the policy making division of Edina City Government. The Council is composed of the Mayor and 4 Council members, all elected at large for overlapping terms of four years. The Mayor is the official head of City Government and is the presiding officer at the Council meetings. The Council meets on the first and third Mondays of each month at City Hall. The City Council also serves as the commissioners of the Housing Redevelopment Authority. 1998 1999 % Total Mayor & Council Budget $66,056 $66,968 1.38% CITY OF EDINA ANNUAL BUDGET PAGE -6 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT MAYOR & COUNCIL 0100 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $26,736 $27,498 $27,500 $27,500 $27,500 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 0 15 500 500 500 4206 MEETING EXPENSE 3,175 2,859 3,300 3,300 3,300 4208 MILEAGE 0 0 0 0 0 3,175 2,874 3,800 3,800 3,800 COMMODITIES: 4504 GENERAL SUPPLIES 3,132 1,978 1,000 1,000 1,000 CENTRAL SERVICES: 4802 GENERAL 21,576 22,212 22,692 22,692 23,340 4804 CITY HALL 10,596 10,752 11,064 11,064 11,328 32,172 32,964 33,756 33,756 34,668 TOTAL MAYOR S COUNCIL $65,215 $65,314 $66,056 $66,056 $66,968 CITY OF EDINA ANNUAL BUDGET PAGE-7 FUND: FUNCTION: AREA: PROGRAM: GENERAL I GENERAL GOVERNMENT ADMINISTRATION - 1 0120 SUMMARY OF PERFORMANCE MEASURES Administration - 0120: Personal services consist of 8 full time employees in this area. The office of the City Manager is responsible for executing the policies adopted by the City Council. Specifically, the City Manager's office provides for the general management of the City and is responsible for the following: • Personnel compensation and benefits administration for approximately 900 full time and part time employees • Labor relations with four organized bargaining units • Risk management • Long range planning • Maintenance of official records and minutes • Publication of ordinances and legal notices • Licensing • Policy research and implementation • Management of selected central services • Human relations • Staff service to the HRA • Employee training and career development • Facility management of City Hall 1998 1999 % Total Administration Budget $727,649 $765,638 5.22% CITY OF EDINA ANNUAL BUDGET PAGE -8 FUND: FUNCTION: AREA: I PROGRAM: GENERAL GENERAL GOVERNMENT ADMINISTRATION 0120 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $442,187 $ 487,786 $477,696 $477,696 $498,637 4110 OVERTIME 4,384 6,276 4,600 4,600 4,800 446,571 494,062 482,296 482,296 503,437 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 14,652 10,281 20,000 20,000 30,000 4202 CONTINUING EDUCATION 5,159 3,809 3,500 3,500 4,000 4204 DUES & SUBSCRIPTIONS 47,012 43,478 50,000 50,000 52,000 4206 MEETING EXPENSE 2,059 2,377 2,000 2,000 2,000 4208 MILEAGE 9,522 9,626 9,500 9,500 15,713 4210 LEGAL ADVERTISEMENTS 11,786 15,294 8,000 8,000 9,000 4256 TELEPHONE 1,935 1,581 1,400 1,400 1,400 4290 POSTAGE 7 39 0 0 0 92,132 86,485 94,400 94,400 114,113 COMMODITIES: 4502 BOOKS AND PAMPHLETS 80 251 200 200 200 4504 GENERAL SUPPLIES 439 1,793 600 600 600 4516 OFFICE SUPPLIES 142 1,044 200 200 200 4600 PRINTING 633 206 300 300 300 1,294 3,294 1,300 1,300 1,300 CENTRAL SERVICES: 4802 GENERAL 109,620 114,000 116,760 116,760 120,204 4804 CITY HALL 16,980 17,232 17,772 17,772 18,192 4808 EQUIPMENT OPERATION 5,220 5,388 5,556 5,556 2,892 131,820 136,620 140,088 140,088 141,288 EQUIPMENT: 4901 REPLACEMENT 6,041 31,250 9,565 9,565 5,500 TOTAL ADMINISTRATION $677,858 $751,711 $727,649 $727,649 $765,638 CITY OF EDINA ANNUAL BUDGET PAGE - 9 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERALGOVERNMENT PLANNING 0140 SUMMARY OF PERFORMANCE MEASURES Planning - 0140: Personal services consist of 3 & % full time employees in this area. The Planning Department provides staff service to the City Council, the Planning Commission, the Board of Appeals and Adjustments, the Heritage Preservation Board and the Housing and Redevelopment Authority (HRA). The department also handles the administration of the City's sign ordinance, the zoning ordinance, the subdivision ordinance, the Metro Rental Assistance Program, and the Federal Community Development Block Grant program. 1998 1999 % Total Planning Budget $294,287 $302,696 2.86% CITY OF EDINA ANNUAL BUDGET PAGE - 10 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT I PLANNING 0140 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $178,818 $189,917 $199,786 $199,786 $205,863 4110 OVERTIME 2,054 1,192 2,500 2,500 2,600 180,872 191,109 202,286 202,286 208,463 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 236 20,000 20,000 20,000 4202 CONTINUING EDUCATION 530 105 1,275 1,275 1,275 4204 DUES & SUBSCRIPTIONS 276 271 465 465 465 4206 MEETING EXPENSE 12 0 100 100 100 4208 MILEAGE 3,012 3,117 3,250 3,250 3,250 3,830 3,729 25,090 25,090 25,090 COMMODITIES: .4502 BOOKS AND PAMPHLETS 0 17 100 100 100 4504 GENERAL SUPPLIES 184 449 100 100 500 4508 PHOTOGRAPHIC SUPPLIES 722 0 100 100 100 4600 PRINTING 63 0 515 515 515 969 466 815 815 1,215 CENTRAL SERVICES: 4802 GENERAL 51,504 53,760 54,936 54,936 56,496 4804 CITY HALL 5,784 5,880 6,060 6,060 6,204 57,288 59,640 60,996 60,996 62,700 EQUIPMENT: 4901 REPLACEMENT 0 5,404 5,100 5,100 5,228 TOTAL PLANNING $242,959 $260,348 $294,287 $294,287 $302,696 CITY OF EDINA ANNUAL BUDGET PAGE-11 FUND: FUNCTION: AREA: PROGRAM: GENERAL I GENERAL GOVERNMENT FINANCE 1 0160 SUMMARY OF PERFORMANCE MEASURES Finance - 0160: Personal services consist of 5 & Y2 full time employees in this area. The Finance Department provides accounting and control services for all financial activities of the City. Major functions include: • During 1997, the finance department issued over 12,000 payroll checks on a payroll of over $14,000,000 for approximately 900 full time and part time employees; • Preparation of the annual budget, comprehensive financial report, enterprise profit and loss statements, bond statements, and other financial reports; • Issuance of 12,500 accounts payable checks on expenditures of over $61,000,000 for general operating, debt service, capital projects, enterprise activities and other City functions during 1997; Performing financial analysis on investments and various proposals; • Oversee the operations of 3 liquor stores totaling $720,000 in net income. Total Finance Budget 1998 1999 % $427,063 $439,618 2.94% CITY OF EDINA . ANNUAL BUDGET PAGE - 12 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT FINANCE 0160 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $263,085 $270,232 $278,075 $278,075 $285,118 4110 OVERTIME 463 285 2,500 2,500 2,000 263,548 270,517 280,575 280,575 287,118 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 93 41 0 0 0 4202 CONTINUING EDUCATION 1,392 1,024 2,000 2,000 2,000 4204 DUES & SUBSCRIPTIONS 685 688 500 500 500 4208 MILEAGE 4,561 3,503 2,500 2,500 2,500 4216 ANNUAL AUDIT 4,500 5,000 5,000 5,000 5,000 4226 EQUIPMENT RENTAL 56 0 0 0 0 4233 DATA PROCESSING -LOGIS 36,587 57,203 52,500 52,500 56,000 47,874 67,459 62,500 62,500 66,000 COMMODITIES: 4502 BOOKS AND PAMPHLETS 155 0 50 50 50 4504 GENERAL SUPPLIES 807 944 550 550 550 962 944 600 600 600 CENTRAL SERVICES: 4802 GENERAL 64,248 67,008 68,856 68,856 71,004 4804 CITY HALL 7,368 7,488 7,716 7,716 7,896 71,616 74,496 76,572 76,572 78,900 EQUIPMENT: 4901 REPLACEMENT 12,493 4,175 6,816 6,816 7,000 TOTAL FINANCE $396,493 $417,591 $427,063 $427,063 $439,618 CITY OF EDINA ANNUAL BUDGET FUND: FUNCTION: AREA: PROGRAM: GENERAL I GENERAL GOVERNMENT I ELECTIONS 1 0180 SUMMARY OF PERFORMANCE MEASURES Elections - 0180: PAGE -13 Personal services consist of 1 full time person of which Y2 the salary is billed to the school district as election costs. Personal services also includes the election judge payrolls for primary and general elections and payroll for additional hours of regular staff persons. The City Clerk is responsible for conducting all national, state, county, and City elections held in the City of Edina in even numbered years. In addition, the City Clerk conducts all Edina School District 273 elections in odd numbered years. Costs for conducting school elections are billed to the school district. The City is divided into 20 voting precincts which must be equipped for conducting each election. The Clerk must recruit and train approximately 300 election judges in each election year. Approximately 4,000 absentee ballot applications are processed. The Clerk is also responsible for maintaining the permanent voter registration system in the City amounting to almost 35,000 registrations. In a 12 month period about 6,500 registration changes are processed. Following the primary and general elections an additional 5,000 adds and deletes are processed. Explanation of Change: Reduced by $70,000 as there is no major election in 1999. Total Elections Budget 1998 1999 % $129,381 $59,280 - 54.18% CITY OF EDINA ANNUAL BUDGET PAGE -14 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ELECTIONS 0180 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $65,311 $15,495 $99,500 $99,500 $19,526 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 12,586 4,488 9,785 9,785 10,000 4208 MILEAGE 0 0 0 0 150 4290 POSTAGE 377 1,735 1,545 1,545 1,800 12,963 6,223 11,330 11,330 11,950 COMMODITIES: 4504 GENERAL SUPPLIES 1,702 139 1,545 1,545 2,600 4600 PRINTING 5,841 0 5,150 5,150 3,000 7,543 139 6,695 6,695 5,600 CENTRAL SERVICES: 4802 GENERAL 11,040 11,496 11,856 11,856 12,204 EQUIPMENT: 4901 REPLACEMENT 0 0 0 0 10,000 TOTAL ELECTIONS $96,857 $33,353 $129,381 $129,381 $59,280 CITY OF EDINA ANNUAL BUDGET PAGE -15 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ASSESSING 0200 SUMMARY OF PERFORMANCE MEASURES Assessing - 0200: Personal services consist of 6 full time employees. The Assessing Department conducts quartile field inspections (Minnesota Statute 273.08) and performs annual classification and valuation of Edina's 20,701 real estate parcels. In addition, once every six years the department must appraise all exempt properties. All factors which may affect value are considered and then accepted approaches (cost, market and income approach) to value a property are considered in the appraisal process. Each year all tangible changes to property that may affect value are physically inspected using building permits as an informational source. Statistical analysis is performed on over 700 residential sale and existing assessor's market values each year, forming a basis for annual adjustments to value. Sales and the analysis of available income and expense data help determine adjustments to commercial industrial and apartment values. All of the departments work culminates each year with the Board of Review. Thousands of inquiries and reviews are handled each year prior to that meeting. Because of the subjective nature of valuing real estate and determining classifications, dozens of tax court petitions and scores of abatements and individual appeals /reviews are processed annually. In addition, dissemination of general and specific information, homesteads, explanation of processes and procedures, trial preparation and negotiations with taxpayers or their legal representatives are on -going functions. See 1999 Assessment calendar for further detail. Throughout the year, ratios of assessor's values to sale prices are compared, coordinated and discussed between municipalities within Hennepin County to assure an acceptable level of assessment and equity between jurisdictions. These ratios indicate the quality of our assessment and are monitored and corrected (if necessary) by the Department of Revenue. Please refer to the 1998 Board of Review book for a more detailed explanation of Assessment Performance Measures. In addition to the above mentioned services, the Assessing Department is also responsible for computing, notifying, spreading, and collection of special assessments. Explanation of Change: $60,000 has been added for a full time appraiser. 1998 1999 % Total Assessing Budget $446,437 $529,431 18.59% cIT.Y nF FnINA ANNUAL BUDGET PAGE - 16 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL.GOVERNMENT ASSESSING 0200 SUMMARY OF EXPENDITURES z, 19961 1997 "`'' i` 1998 1999 ACCT. DESCRIPTION ACTUAL - ACTUAL :. ADOPTED' "'ESTIMATED 'BUDGETED ` PERSONAL SERVICES: - 4105 PAYROLL $292,291 • $304,240 $308,978 $308,978 $370,304 CONTRACTUAL SERVICES: . 42011 PROFESSIONAL SERVICES 1,923 18,176 1,000 1,000 1,615 4202 CONTINUING EDUCATION 751 1,584 750 750 4,070- 4204 DUES 8 SUBSCRIPTIONS 454 1,311 465 " ` 465 ' ` 2,175 4206 MEETING EXPENSE 154 274 160 160 912 4208 MILEAGE . 3,080 2,457. 3,150 '3,150 3,700 4233 DATA PROCESSING -LOGIS 35,472 32,561 33,675 33,675 34,180 4290 POSTAGE 0 0 0 0, 6,000 41,834 56,363 39,200 39,200 52,052 COMMODITIES: 4504 GENERAL SUPPLIES 1,150 1,466 1,125 1,125 1,200 4600 PRINTING 0 0 0 0 500 11150 1,466 1,125 1,125 1,700 CENTRAL SERVICES: 4802 GENERAL 76,344 79,992 81,912 81,912 86,004 4804 CITY HALL 6,528 6,636 6,840 6,840 7,008 4808 EQUIPMENT OPERATION 2,604 2,688 2,772 2,772' ° 2,892 85,476 89,316 91,524 91,524 95,904 EQUIPMENT: 4901 REPLACEMENT 2,899 10,809 5,610 5,610 9,471 TOTAL ASSESSING $423,650 $462,194 $446,437 $446,437 $529;431 CITY OF EDINA ANNUAL BUDGET PAGE -17 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT 0220 SERVICES SUMMARY OF PERFORMANCE MEASURES Legal and Court Services - 0220: The City requires the professional services of attorneys who are contracted for on an annual basis. They provide legal counsel and prepare the necessary ordinances and resolutions required to implement the wishes of the City Council. The Prosecuting Attorney defends the City in claims and suits and prosecutes all cases arising out of violation of City ordinances. The following list summarizes the cases prosecuted in 1997: Arraignments 3,444 Pre - trials 521 Court Trials 118 Jury Trials 57 Total 4,140 Total Legal & Court Services Budget 1998 1999 % $375,000 $381,000 1.60% [:ITY nF FDINA ANNUAL BUDGET PAGE -18 FUND: FUNCTION: I AREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT SERVICES 0220 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 4201 PROSECUTING $152,789 $137,587 $153,000 $153,000 $156,000 4218 CIVIL 77,129 71,829 110,000 110,000 112,000 4244 HENNEPIN COUNTY BOOKING CHARGE 30,643 52,122 42,000 42,000 43,000 4286 ROOM & BOARD PRISONERS 59,152 46,629 70,000 70,000 70,000 TOTAL LEGAL & COURT SERVICES $319,713 $308,167 $375,000 $375,000 $381,000 491N� \j�. Public Works Overview Public Works Distribution by Area Street Lighting Sidewalks, 9.9% Street Signs Ramps 1.6% Traffic Cti 3.5% Administration 3.5% Engineering 13.8% Supervi 13.7' Bridges Retaining Walls 0.4% 0.5% Public Works Distribution by Expenditure Central Sen 25. Equipment 12.0% 910MM0Uliles uontractuai 11.4% Services 15.4% Street Maint. 50.5% ialaries 36.0% CITY OF EDINA ANNUAL BUDGET PAGE -19 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ADMINISTRATION 0240 SUMMARY OF PERFORMANCE MEASURES Public Works Administration - 0240: Personal services consists of 1 &'h employees in this area. This department provides supervision and policy guidance over various Public Works departments. These departments are Engineering, Streets, Utilities, and Equipment Operation. The total permanent employment in the Public Works area is 59. The function of the City Engineer is also provided under Public Works Administration. Additionally, operating City liaison to other agencies such as MNDOT, Metro Council, Hennepin County, PCA, Minnesota Board of Health, Corps of Engineers, Department of Natural Resources, Nine Mile Creek and Minnehaha Creek Watershed Districts and other Cities is provided for through this account. 1998 1999 % Total Public Works Budget $4,185,210 $4,286,188 2.41% CITY OF EDINA ANNUAL BUDGET PAGE - 20 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ADMINISTRATION 0240 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $104,515 $110,435 $108,682 $108,682 $111,942 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 1,253 435 1,000 1,000 1,000 4204 DUES & SUBSCRIPTIONS 90 98 250 250 150 4208 MILEAGE 3,000 3,096 3,100 3,100 3,200 4256 CELL PHONE 0 0 350 350 350 4,343 3,629 4,700 4,700 4,700 CENTRAL SERVICES: 4802 GENERAL 27,756 29,004 29,184 29,184 30,096 4804 CITY HALL 3,444 3,504 3,612 3,612 3,696 31,200 32,508 32,796 32,796 33,792 TOTAL ADMINISTRATION $140,058 $146,572 $146,178 $146,178 $150,434 CITY OF EDINA ANNUAL BUDGET PAGE - 21 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 0260 SUMMARY OF PERFORMANCE MEASURES Engineering - 0260: Personal services consist of 7 & 1/2 employees in this area. The Engineering Department prepares plans, specifications and estimates for public construction projects. This includes street grading and surfacing, sanitary sewers, storm sewers, watermains and other structures and improvements. It supervises the construction of these projects and provides the necessary inspection to insure materials and workmanship are in accordance with project specifications. The department maintains records and files on all of the above mentioned activities and operates and maintains plan reproduction equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 22 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 0260 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $259,482 $289,908 $349,691 $349,691 $378,565 4110 OVERTIME 8,091 8,766 2,000 2,000 2,100 $267,573 $298,674 351,691 351,691 380,665 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 25,082 14,703 10,000 10,000 15,000 4202 CONTINUING EDUCATION 4,754 2,338 8,000 8,000 6,000 4204 DUES & SUBSCRIPTIONS 669 567 1,000 1,000 1,000 4206 MEETING EXPENSE 800 882 500 500 1,000 4208 MILEAGE 93 146 100 100 200 4256 CELL PHONE 1,610 2,619 1,500 1,500 2,000 33,008 21,255 21,100 21,100 25,200 COMMODITIES: 4504 GENERAL SUPPLIES 5,557 6,077 6,300 6,300 6,300 4570 BLUEPRINTING /CAD 2,268 3,802 5,000 5,000 4,500 4604 LUMBER & TOOLS 0 1,238 2,000 2,000 2,000 7,825 11,117 13,300 13,300 12,800 CENTRAL SERVICES: 4802 GENERAL 89,232 93,264 95,964 95,964 98,700 4804 CITY HALL 7,164 7,260 7,476 7,476 7,656 4806 EQUIPMENT OPERATION 11,148 11,496 11,856 11,856 12,336 107,544 112,020 115,296 115,296 118,692 EQUIPMENT: 4901 REPLACEMENT 58,479 47,934 56,529 56,529 55,689 TOTAL ENGINEERING $474,429 $491,000 $557,916 $557,916 $593,046 CITY OF EDINA ANNUAL BUDGET PAGE - 23 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS SUPERVISION 0280-0281 SUMMARY OF PERFORMANCE MEASURES Supervision - 0280: Personal services consist of 2 full time employees and part time help. The operations of the Public Works department are overseen by the Public Works Coordinator. Some of the activities include: 1. Maintaining a computerized vehicle management system to determine the expense of vehicle maintenance; 2. the purchasing and billing of equipment and supplies; and 3. maintaining an up to date inventory of the commodities used to service the City. Additionally, the Coordinator, through this account, plans and coordinates Public Works activities, maintains cost and work records and provides the training and instruction necessary to insure the men do their jobs most efficiently and effectively. Overhead - the major portion of this budget is the general benefits for the street department allocated from the 0510 budget. Training - 0281: This program provides for the personal services time and aids required to provide the necessary training. CITY OF EDINA ANNUAL BUDGET PAGE - 24 FUND: FUNCTION:. '' AREA: PROGRAM: GENERAL PUBLIC WORKS" - 'SUPERVISION 0280-0281 SUMMARY OF EXPENDITURES 1996. A 997 .1998 1999 ACCT. DESCRIPTION ACTUAL .. ACTUAL ADOPTED ESTIMATED, BUDGETED- SUPERVISION - 0280 PERSONAL SERVICES: 4105 PAYROLL. $90,630 $99,901 $99,901, $102,901 4110 OVERTIME 1,626, 1,200 1,200, 1,300 $70,046 92,256' 101,101" 101,101:' 104,201 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 4,512 1,317 5,006 5,000 5,000 4204 DUES & SUBSCRIPTIONS 720 270 700 700 500 4256 CELL PHONE 1,513 2,141 1,500 1,500 2,500 4318 GOPHER ONE STATE 2,969 2,830 4,000. 4,000 3,500 4322 HAZ. WASTE DISPOSAL 8,307 14,661 10,000 10,000 10,000 18,021 21,219 21,200 21,200 21,500 CENTRAL SERVICES: 4802 GENERAL 362,508 379,800 384,120 384,120 394,596 4806 PUBLIC WORKS BUILDING 17,940 19,200 20,400 20,400 21,840 4808 EQUIPMENT OPERATION 2,004 2,076 2,136 2,136 2,220 382,452 401,076 406,656 406,656 418,656 TOTAL SUPERVISION $470,519 $514,551 $528,957 $528,957 $544,357 TRAINING - 0281 PERSONAL SERVICES: 4105 PAYROLL $22,056 $28,634 $25,000 $25,000 $30,000 CONTRACTUAL SERVICES: .4202 CONTINUING EDUCATION 5,531 9,425 10,000 10,0000 10,000 COMMODITIES: 4608 TRAINING AIDS 510 229 1,000 1,000 1,000 TOTAL TRAINING $28,097 $38,288 $36,000 $36,000 $41,000 TOTAL SUPERVISION & TRAINING $498,616 $552,839 $564,957 $564,957 $585,357 CITY OF EDINA ANNUAL BUDGET PAGE - 25 FUND: v FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I STREET DEPARTMENT SUMMARY OF PERFORMANCE MEASURES Street Department Payroll Summary - Distribution The Street Department consists of 27.5 personnel which include the following positions: 2 Team Leaders 1 Master Electrician 7 Heavy Equipment Operators 11.5 Equipment Operators " 6 Specialists Additional 112 person funded In Equipment Operation budget. Additionally, 8 summer employees are hired to assist in various projects. Training Street Maintenance: General Maintenance Street Sweeping Street Renovation Snow & Ice Removal Street Lighting: Regular Ornamental Street Name Signs Traffic Control: Signal Maintenance Pavement Marking Bridges/Guard Rails Retaining Walls Public Sidewalks: Maintenance & Repair Snow & Ice Removal Parking Ramp Maintenance Parking Lots $30,000 Charged to Other Funds: 2,000 Total Street Payroll 20,000 32,000 20,000 21,000 12,000 7,000 7,000 13,500 12,000 3,500 $946.300 $1,123,371 Central Services: 330,000 City Hall $12,000 85,000 Public Works Building 31,000 178,000 Equipment Operation 21,000 173,300 Enterprise Funds 113,071 2,000 Total Street Payroll 20,000 32,000 20,000 21,000 12,000 7,000 7,000 13,500 12,000 3,500 $946.300 $1,123,371 CITY OF EDINA ANNUAL BUDGET PAGE - 26 FUND: FUNCTION: AREA: I PROGRAM: GENERAL GENERAL PUBLIC WORKS STREET DEPARTMENT I SUMMARY OF PERFORMANCE MEASURES I This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE - 27 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I STREET MAINTENANCE 1 0301-0310 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 301: These funds are allocated for the general repairs made to the street; i.e. rubberized crack sealing, asphalt patching, minor seal coating, and miscellaneous repairs. Crews totaling approximately five "man years" work on general maintenance of City street year round, weather permitting. Equipment - 305: This program provides funding for the replacement of existing equipment and the purchase of capital upgrades for all Public Works programs. Street Sweeping - 0310: These funds are allocated for cleaning the 200 miles (800 lane miles) of City Streets and 45 parking lots. Sweeping usually begins in early March, attempting to rid the streets and lots of winter sand to prevent being washed into storm sewers. Six men are involved in the sweeping effort from early spring into summer and begins again in the fall when leaves are swept up to prevent the clogging of catch basins. CITY OF EDINA ANNUAL BUDGET PAGE - 28 FUND: FUNCTION: I AREA: I PROGRAM: GENERAL PUBLIC WORKS STREET MAINTENANCE 0301-0310 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED GENERAL MAINTENANCE - 0301 PERSONAL SERVICES: 4105 PAYROLL $328,861 $300,000 $300,000 $326,000 4110 OVERTIME 4,328 2,000 2,000 4,000 330,000 $257,175 333,189 302,000 302,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SVCS 4,917 44 1,500 1,500 1,000 4226 EQUIPMENT RENTAL 10,240 9,529 12,000 12,000 11,000 4248 CONTRACTED REPAIR 2,479 4,998 13,650 13,650 13,650 4250 RUBBISH HAULING 3,635 3,336 4,000 4,000 4,000 4252 LIGHT T & POWER 35 38 1,000 1,000 0 4258 WATER & SEWER SVC 193 145 200 200 0 4262 LAUNDRY 16,842 12,310 14,000 14,000 14,000 38,341 30,400 46,350 46,350 43,650 COMMODITIES: 4504 GENERAL SUPPLIES 13,506 22,254 14,000 14,000 15,000 4522 SELECT MATERIALS 319 315 1,000 1,000 500 4524 ASPHALT MIX 16,320 14,028 12,000 12,000 12,000 4526 MC 1 OIURUB CRACK FILL 6,650 6,782 8,000 8,000 7,500 4528 CONCRETE 1,272 210 2,000 2,000 1,000 4580 TOOLS 11,388 10,889 12,000 12,000 12,000 4642 SAFETY EQUIPMENT 11,595 12,415 11,000 11,000 12,000 61,050 66,893 60,000 60,000 60,000 CENTRAL SERVICES: 4808 EQUIPMENT OPERATION 458,832 473,580 488,580 488,580 507,672 TOTAL GENERAL MAINTENANCE $815,398 $904,062 $896,930 $896,930 $941,322 EQUIPMENT - 0305 EQUIPMENT: 4901 REPLACEMENT $436,870 $383,357 $420,729 $420,729 $420,729 4902 NEW 14,211 0 36,000 36,000 36,000 TOTAL REPLACEMENT $451,081 $383,357 $456,729 $456,729 $456,729 STREET SWEEPING - 0310 PERSONAL SERVICES 4105 PAYROLL $68,927 $84,059 $75,000 $75,000 $83,000 4110 OVERTIME 2,807 735 3,000 3,000 2,000 71,734 84,794 78,000 78,000 85,000 COMMODITIES: 4534 BROOMS 14,581 10,168 14,500 14,500 14,500 4536 WEARING SHOES 1,199 0 1,500 1,500 1,500 15,780 10,168 16,000 16,000 16,000 TOTAL STREET SWEEPING $87,514 $94,962 $94,000 $94,000 $101,000 CITY OF EDINA ANNUAL BUDGET PAGE - 29 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I STREET MAINTENANCE 1 0314-0318 SUMMARY OF PERFORMANCE MEASURES Street Renovation - 0314: This program incorporates approximately fifteen to twenty miles of street renovation yearly. This work would include surface leveling prior to seal coating, and seal coating asphalt streets. Also, this would include some milling of asphalt streets, overlaying with a new lift of asphalt, and recycling street in place with an asphalt overlay. As to concrete streets, this account would fund concrete repairs that are not a result of watermain and utility repairs. The concrete repair would be concrete surface repairs, curb and gutter adjustments, and concrete panel replacement. This work area involves approximately twenty persons (full and part time) from May (when road restrictions are lifted) to late September. Snow and Ice Removal - 0318: Snow and ice removal in Edina constitutes a majority of the Street Department's work during the winter months. The City, which consists of 200 miles of street, 17 miles of sidewalk, 5 miles of alley, 273 cul -de -sacs, 45 parking lots, and 3 parking ramps is divided in 26 snow plow routes. The equipment involved in plowing includes 21 trucks with plows, 2 graders, 5 loaders, and 3 sidewalk plows. Fifteen units are equipped with wings for more efficient plowing and some are equipped with pre- wetting equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 30 FUND: FUNCTION: 11STREET AREA: PROGRAM: GENERAL PUBLIC WORKS MAINTENANCE 0314-0318 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED RENOVATION - 0314 PERSONAL SERVICES: 4105 PAYROLL $174,192 $108,367 $175,000 $175,000 $172,000 4110 OVERTIME 6,688 7,865 3,000 3,000 6,000 180,880 116,232 178,000 178,000 178,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIR 17,908 63,230 15,000 15,000 15,000 4249 DUMP CHARGES /RECYCLE 22 0 1,000 1,000 1,000 17,930 63,230 16,000 16,000 16,000 COMMODITIES: 4504 GENERAL SUPPLIES 3,806 5,972 4,000 4,000 4,000 4522 GRANULAR MATERIALS 33,031 0 35,000 35,000 30,000 4524 ASPHALT MIX 88,825 101,575 105,000 105,000 100,000 4526 EMUL. ASPHALT 27,422 5,688 50,000 50,000 45,000 4528 CONCRETE 26,414 17,599 30,500 30,500 30,500 179,498 130,834 224,500 224,500 209,500 TOTAL RENOVATION $378,308 $310,296 $418,500 $418,500 $403,500 SNOW & ICE REMOVAL - 0318 PERSONAL SERVICES: 4105 PAYROLL $123,616 $142,000 $142,000 $150,300 4110 OVERTIME 29,362 23,000 23,000 23,000 $175,859 152,978 165,000 165,000 173,300 COMMODITIES: 4504 GENERAL SUPPLIES 6,333 8,070 7,000 7,000 7,000 4520 CALCIUM CHLOR. /DEICER 0 0 1,000 1,000 1,000 4522 SAND 33,622 27,988 30,000 30,000 30,000 4538 SALT 75,769 37,038 50,000 50,000 50,000 115,724 73,096 88,000 88,000 88,000 TOTAL SNOW & ICE REMOVAL $291,583 $226,074 $253,000 $253,000 $261,300 TOTAL STREET MAINTENANCE $2,023,884 $1,918,751 $2,119,159 $2,119,159 $2,163,851 CITY OF EDINA ANNUAL BUDGET PAGE - 31 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I STREET LIGHTING 1 6321-0322 SUMMARY OF PERFORMANCE MEASURES Regular Street Lighting - 0321: In the City, there are 1,720 NSP owned street lights; for the most part, 'over the roadway" lights are attached to existing NSP service poles. The funds in this program are used for rental fees, power and replacement of existing systems. Ornamental Street Lighting - 0322: The City owns 485 ornamental street lights. Ornamental lights include decorative or architectural lighting that has a unique design head and pole, or in some cases, antique lighting. The City is responsible for all parts and ,maintenance of the lights, including underground wiring and painting of the poles. The funds in this program are expended on power parts, replacement fixtures, poles and lamps. CITY OF EDINA ANNUAL BUDGET PAGE - 32 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS I STREET LIGHTING 0321-0322 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED REGULAR - 0321 PERSONAL SERVICES: 4105 PAYROLL $571 $255 $2,000 $2,000 $2,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 398 950 1,000 1,000 1,000 4252 LIGHT & POWER 287,631 375,012 310,000 310,000 315,000 288,029 375,962 311,000 311,000 316,000 COMMODITIES: 4540 REPAIR PARTS 0 197 500 500 500 TOTAL STREET LIGHTING REGULAR $288,600 $376,414 $313,500 $313,500 $318,500 ORNAMENTAL - 0322 PERSONAL SERVICES: 4105 PAYROLL $15,680 $17,639 $30,000 $30,000 $20,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 394 0 500 500 500 4252 LIGHT & POWER 44,567 114,019 70,000 70,000 70,000 44,961 114,019 70,500 70,500 70,500 COMMODITIES: 4504 GENERAL SUPPLIES 2,906 3,067 6,000 6,000 6,000 4540 REPAIR PARTS 3,357 0 10,000 10,000 10,000 6,263 3,067 16,000 16,000 16,000 TOTAL STREET LIGHTING ORNAMENTAL $66,904 $134,725 $116,500 $116,500 $106,500 TOTAL STREET LIGHTING $355,504 $511,139 $430,000 $430,000 $425,000 CITY OF EDINA ANNUAL BUDGET FUND: GENERAL FUNCPUBLIC WORKS I TRAFFIC & STREET SIGNS PROGRAM: 0325 SUMMARY OF PERFORMANCE MEASURES Street Name Signs/Traffic Signs - 0325: PAGE - 33 The funds for this program are used for the maintenance and replacement of the City's 2,200 street name signs. These signs usually last 6 to 7 years, however, most are replaced earlier due to damages or vandalism at rate of roughly 10% per year. The traffic sign account covers the maintenance and replacement of approximately 2,500 traffic signs. CITY OF EDINA ANNUAL BUDGET PAGE - 34 FUND: FUNCTION: I AREA: TRAFFIC PROGRAM: GENERAL PUBLIC WORKS & STREET NAME SIGNS 0325 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $29,468 $28,965 $35,000 $35,000 $32,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 373 500 500 500 COMMODITIES: 4504 GENERAL SUPPLIES 10,124 14,382 12,000 12,000 13,000 4542 SIGNS & POSTS 18,889 19,503 20,000 20,000 21,000 4544 PAINT 595 1,994 1,000 1,000 1,000 29,608 35,879 33,000 33,000 35,000 TOTAL STREET NAME SIGNS $59,076 $65,217 $68,500 $68,500 $67,500 CITY OF EDINA ANNUAL BUDGET PAGE - 35 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I TRAFFIC CONTROL 0330-0335 SUMMARY OF PERFORMANCE MEASURES Traffic Signal Maintenance - 0330: The City owns and maintains seven traffic signal systems, and in conjunction with the State, maintains an additional seven signal systems. Electronic maintenance is performed down to a component level on all printed circuit boards. Ninety percent of the funds from this account are applied toward light and power with the remaining 10% directed towards parts, back -up equipment and test equipment. Pavement Marking - 0335: The City sign shop, which is responsible for pavement marking, consists of 2 men, 1 truck, 2 stripers, and 1 trailer. The bulk of the funds for this account are directed towards the following projects: Projects Material Used - Center line striping of State Aid streets 450 gallons paint - Lane striping 250 gallons paint - Painting legends & arrows on pavement and parking lots; and 70 school crossings 100 gallons paint Additionally, the sign shop is responsible for striping the City's 45 parking lots and painting the center line and messages on Cornelia and Bredeson Park walking paths. Also, the 4544 line item now includes permanent pavement marking materials. We have found that some high traffic areas and concrete streets do not hold paint very well. We have changed to different materials which last longer. CITY OF EDINA ANNUAL_ BUDGET . PAGE - 36 FUND: FUNCTION:,. AREA: PROGRAM: GENERAL :,PUBLICIWORKS ; TRAFF.IC CONTROL t. 0330 = 0335 SUMMARY ;OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED TRAFFIC SIGNAL MAINTENANCE 0330 PERSONAL SERVICES: 4105 PAYROLL $24,945 $7,802 $20,000' $20,000. $20,000 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 956 158 500 500 500 4252 LIGHT & POWER 54,120 60,738 55,000, 55,000 62,000 4274 EQUIPMENT MAINT. 6,820 67 27,000 27,000 25,000 61,896 60,963 82,500, 82,500 87,500 COMMODITIES: - 4504 GENERAL SUPPLIES 2,600 1,384 2,000 2,000 2,000 4540 REPAIR PARTS 3,415 2,956 3,500, 3,500 3,500 6,015 4,340 5,500 5,500 5,500 TOTAL TRAFFIC SIGNAL MAINTENANCE $92,856 $73,105 $108,000 $108,000 $113,000 PAVEMENT MARKING - 0335 PERSONAL SERVICES: - .. 4105 PAYROLL $17,463 $21,562 $20,000 $20,000 $21,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 250 99 1,000 1,000 1,000 COMMODITIES: 4504 GENERAL SUPPLIES 385 3,527 1,000 1,000 1,000 4544 PAINT & PAVE MARKING 11,800: 10,172 14,000 14,000 14,000 12,185 13,699 15,000 15,000 15,000 TOTAL PAVEMENT MARKING $29,898 $35,360 $36,000. $36,000 $37,000 TOTAL TRAFFIC CONTROL $122,754 $108,465. $144,000 $144,000 $150,000 CITY OF EDINA ANNUAL BUDGET PAGE - 37 FUND: FUNCTION: AREA: PROGRAM:. GENERAL PUBLIC WORKS BRIDGES /GUARD RAILS 0343 SUMMARY OF PERFORMANCE MEASURES Bridges /Guard Rails - 0343: The sign shop is responsible for the sanding, priming, and painting of bridge rails and guide posts. There are 25 bridges and culverts in the City which require annual inspection and certification to the state as to their condition. Major deck repairs are taken care of by outside contractors. Additionally, there are numerous guard rail locations throughout the City requiring periodic maintenance. CITY OF EDINA ANNUAL BUDGET PAGE - 38 FUND: FUNCTION: AREA: I I PROGRAM: GENERAL PUBLIC WORKS BRIDGES /GUARD RAILS 0343 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $8,900 $7,179 $12,000 $12,000 $12,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 0 2,000 2,000 2,000 4226 EQUIPMENT RENTAL 0 0 500 500 500 0 0 2,500 2,500 2,500 COMMODITIES: 4504 GENERAL SUPPLIES 1,718 1,467 2,000 2,000 2,000 4546 GUARD RAIL MATERIAL 1,838 719 2,000 2,000 2,000 3,556 2,186 4,000 4,000 4,000 TOTAL BRIDGES /GUARD RAILS $12,456 $9,365 $18,500 $18,500 $18,500 CITY OF EDINA ANNUAL BUDGET PAGE - 39 FUND: GENERAL FUNCTION: UBLIC WORKS A RETAINING WALL MAINT. 1 PROGRAM03" I SUMMARY OF PERFORMANCE MEASURES Retaining Wall Maintenance - 0344: There are approximately 50 retaining walls in the City. They are beginning to show age for various reasons and are in need of repair. They are constructed of timber, lannon stone ,and other landscaping materials. This program would provide for materials, some contracted repairs, and labor distributed from the general street maintenance program. CITY OF EDINA ANNUAL BUDGET PAGE - 40 FUND: FUNCTION: AREA: - PROGRAM: GENERAL PUBLIC WORKS RETAINING WALLS 0344 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $360 $97 $7,000 $7,000 $7,OOa CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 3,220 10,934 6,000 6,000 10,000 COMMODITIES: 4504 GENERAL SUPPLIES 1,064 0 1,000 1,000 1,000 4604 LUMBER/STONE 2,925 0 4,000 4,000 3,000 3,989 0 5,000 5,000 4,000 TOTAL RETAINING WALLS $7,569 $11,031 $18,000 $18,000 $21,000 CITY OF EDINA ANNUAL BUDGET PAGE - 41 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS RAMPS, PARKING LOTS 0365-0375 SUMMARY OF PERFORMANCE MEASURES Sidewalks - Maintenance & Repair - 0365: Maintenance and repairs for the City's 22 miles of sidewalk begin in the early spring with the sweeping of winter sand and proceed through the summer and fall with maintenance on an as needed basis by the City street crews. Sidewalks - Snow & Ice Removal - 0370: Removal of snow from the City's 22 miles of sidewalk is another responsibility of the Street department. Three snow plow /blowers are used to accomplish this task. Under normal conditions, it takes 2 to 4 days to clear walks. Parking Ramp Maintenance - 0375: The City owns 3 parking ramps in downtown Edina. Each ramp consists of three levels, with 302 spaces in the south ramp, 274 spaces in the north ramp and 150 in the newest north ramp. The funds from this account are allocated towards plowing, sweeping, lighting, cleaning supplies, and contractual services. $10,000 is received in revenue from the 50th and France Business Association to pay for their portion of ramp maintenance. CITY OF EDINA ANNUAL BUDGET PAGE - 42 FUND: FUNCTION: AREA: SIDEWALKS I PROGRAM: GENERAL PUBLIC WORKS RAMPS, PARKING LOTS 0365 - 0375 SUMMARY OF. EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED SIDEWALKS - MAINTENANCE & REPAIR - 0365 PERSONAL SERVICES: 4105 PAYROLL $6,140 $925 $10,000 $10,000 $7,000 COMMODITIES: 4504 GENERAL SUPPLIES 1,273 421 2,000 2,000 1,000 4524 BLACKTOP 232 0 500 500 500 4528 CONCRETE 3,350 0 3,000 3,000 3,000 4,855 421 5,500 5,500 4,500 TOTAL SIDEWALK - MAINTENANCE & REPAIR $10,995 $1,346 $15,500 $15,500 $11,500 SIDEWALKS - SNOW & ICE REMOVAL - 0370 PERSONAL SERVICES: 4105 PAYROLL 10,458 $11,000 $11,000 $11,000 4110 OVERTIME 1,509 2,500 2,500 2,500 $19,517 11,967 13,500 13,500 13,500 COMMODITIES: 4504 GENERAL SUPPLIES 260 0 500 500 500 TOTAL SIDEWALK - SNOW & ICE REMOVAL $19,777 $11,967 $14,000 $14,000 $14,000 PARKING RAMP MAINT. - 0375 PERSONAL SERVICES: 4105 PAYROLL 6,847 $10,000 $10,000 $9,500 4110 OVERTIME 1,943 2,500 2,500 2,500 $17,972 8,790 12,500 12,500 12,000 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 5,300 11,800 12,000 12,000 12,000 4252 LIGHT & POWER 38,465 36,421 42,000 42,000 40,000 43,765 48,221 54,000 54,000 52,000 COMMODITIES: 4504 GENERAL SUPPLIES 2,696 1,290 2,000 2,000 2,000 4512 CLEANING SUPPLIES 0 0 500 500 500 4540 REPAIR PARTS 10,435 3,474 10,000 10,000 10,000 13,131 4,764 12,500 12,500 12,500 TOTAL PARKING RAMP MAINTENANCE $74,868 $61,775 $79,000 $79,000 $76,500 CITY OF EDINA ANNUAL BUDGET PAGE-43 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL I PUBLIC WORKS I RAMPS PARKING LOTS 1 0380 SUMMARY OF PERFROMANCE MEASURES Parking Lot Maintenance - 0380: Funds for this program are directed toward maintaining the City's parking lots. Maintenance includes sweeping, plowing and striping of the lots and is accomplished by the street department. V nC CnIKIA ANNUAL BUDGET PAGE - FUND: GENERAL FUNCTION: PUBLIC WORKS AREA: SIDEWALKS RAMPS, PARKING LOTS PROGRAM: 0380 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED PARKING LOT MAINTENANCE - 0380 PERSONAL SERVICES: 4105 PAYROLL $270 $35,049 $3,500 $3,500 $3,500 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 0 500 500 500 COMMODITIES: 4504 GENERAL SUPPLIES 4524 BLACKTOP 4526 ROAD OIUSEALING 0 0 0 0 1,935 42,280 0 44,215 500 4,000 1,000 5,500 500 4,000 1,000 5,500 500 4,000 1,000 5,500 TOTAL PARKING LOTS $270 $79,264 $9,500 $9,500 $9,500 TOTAL SIDEWALKS - RAMPS 8 PARKING LOTS $105,910 $154,352 $118,000 $118,000 $111,500 )1A1 \N,k Cl) Fire 33.5% Public Wdbf Overview Public %Safety. Distribution by Area Health Inspections '5:30/6 Animal Control 0.66% Civil Defense 0.4% Public Safety Distribution by Expenditure Central I _ - -- Equipment 5.0% Commodities 1.2% , Contractual Services 5.6% Police 55.3% alaries ;7.5% CITY OF EDINA ANNUAL BUDGET FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY. POLICE PROTECTION 0420-0430 SUMMARY OF PERFORMANCE MEASURES Police - 0420 Personal services consist of 63 full time employees, ,part-time help, community. service officers and dispatching help. The City of Edina Police Department is called upon.,tp .perform many emergency and public x .,. service tasks throughout the year. In 1997, the department responded to over 24,800 calls for service which involved medicals, fires, emergencies; accidents, animal control problems, thefts, damage to property, suspicious persons 'and vehicles, alarm responses as well as public service and educational activities. Approximately,"-366%,0i . these calls_ require multiple officer responses which equals over 30,000 officer responses. The City reports 'approximately: 1;500'major Part I crimes`Isuch as.burglary, robbery, assault, etc., with an additional 1,300 Part'll orAe' s' sor crimes also reported. Police respond to emergency calls within 5 minutes .arid to, non - emergency calls within 10 . minutes under normal conditions. The Police Department is also responsible for educating the public in crime prevention . techniques, investigation of all felony crimes against persons and, where warranted, other crimes as well. Over 80% of the Police budget is directly or indirectly spent on labor. The Police Department operates 1,095:shifts, 7 days a week, 24 hours per day and maintains an average patrol strength of 5.2,officers,`at any,,given -time. Explanation of Change: $20,000 has been added in overtime to fund the Traffic Enforcement Program. r_ITY nF FDINA ANNUAL BUDGET PAGE -46 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY POLICE PROTECTION 0420-0430 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED POLICE SERVICES - 0420 PERSONAL SERVICES: 4105 PAYROLL $2,757,322 $2,875,880 $3,172,927 $3,172,927 $3,269,945 4110 OVERTIME 121,548 114,215 71,000 71,000 93,000 2,878,870 2,990,095 3,243,927 3,243,927 3,362,945 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 19,795 11,263 6,000 6,000 8,685 4202 CONTINUING EDUCATION 20,594 21,701 21,500 21,500 21,500 4204 DUES & SUBSCRIPTIONS 1,066 1,218 1,100 1,100 1,100 4206 MEETING EXPENSE 747 419 1,000 1,000 1,000 4208 MILEAGE 786 1,042 500 500 500 4226 EQUIPMENT RENTAL 22,997 23,131 29,000 29,000 29,000 4233 DATA PROCESSING 35,020 31,000 35,000 35,000 35,000 4256 TELEPHONE 10,916 9,966 11,300 11,300 11,300 4262 LAUNDRY 120 277 500 500 500 4266 UNIFORM ALLOWANCE 30,173 34,287 37,000 37,000 37,000 4268 TELETYPE SERVICE 2,640 2,640 3,420 3,420 3,420 4274 EQUIPMENT MAINT. 6,115 12,249 11,000 11,000 11,000 4283 RANGE RENTAL 0 0 3,000 3,000 3,000 4288 SERVICE CONTR. - EQUIP. 14,966 30,227 18,738 18,738 18,738 165,935 179,420 179,058 179,058 181,743 COMMODITIES: 4502 BOOKS AND PAMPHLETS 1,506 1,355 2,460 2,460 2,460 4504 GENERAL SUPPLIES 15,620 22,920 9,540 9,540 10,181 4508 PHOTOGRAPHIC SUPPLIES 2,275 3,344 2,985 2,985 2,985 4510 FIRST AID SUPPLIES 1,961 307 412 412 412 4516 OFFICE SUPPLIES 2,632 2,949 2,498 2,498 2,498 4517 INSPECTION EXPENSES 421 508 1,030 1,030 1,030 4572 AMMUNITION 8,523 9,050 8,658 8,658 8,658 4575 PRISONER MEALS 16 53 515 515 515 4600 PRINTING 8,609 7,718 13,400 13,400 13,400 4642 SAFETY EQUIPMENT 882 2,768 1,236 1,236 1,236 $42,445 $50,972 $42,734 $42,734 $43,375 CITY OF EDINA ANNUAL BUDGET PAGE - 47 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC SAFETY I POLICE PROTECTION 1 0420-0430 SUMMARY OF PERFORMANCE MEASURES Total Police Budget Reserve Program - 0430: 1998 1999 $4,850,576 $5,011,231 0/. a.a -1 70 The reserve program is comprised of the Senior Police Reserve (11 members), Explorer Post 925 (20 members), and the Edina Police Reserve (12 members). Senior Police Reserves perform 440 hours of contract work ranging from crime prevention to personnel recruiting. Explorer Post 925 contributes approximately 1,000 hours of public services to various community events and programs. This is in response to career orientation and training provided by the Police Department. The Edina Police Reserve serves the community in excess of 1,800 hours annually. They perform work during special events and provide non - emergency service work and patrol. CITY OF EDINA ANNUAL BUDGET PAGE - 48 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY I POLICE PROTECTION` 0420-0430 SUMMARY OF EXPENDITURES 1995 1996 1997 1998 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED CENTRAL SERVICES: 4802 GENERAL $782,448 $828,552 $846,300 $846,300 $869,496 4804 CITY HALL 48,948 49,649 51,156 51,156 52,368 4808 EQUIPMENT OPERATION 198,996 205,404 212,004 212,004 220,296 1,030, 392 1,083,605 1,109,460 1,109,460 1,142,160 EQUIPMENT: 4901 REPLACEMENT 166,395 260,516 253,380 253,380 258,448 4902 NEW 13,123 0 0 0 0 179,518 260,516 253,380 253,380 258,448 TOTAL POLICE SERVICES $4,297,160 $4,564,608 $4,828,559 $4,828,559 $4,988,671 RESERVE PROGRAM - 0430 PERSONAL SERVICES: 4105 PAYROLL $13,200 $13,200 $14,000 $14,000 $13,200 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 1,111 2,294 3,300 3,300 3,300 4206 MEETING EXPENSE 1,179 650 1,100 1,100 1,100 4266 UNIFORM ALLOWANCE 3,419 4,165 2,741 2,741 4,068 5,709 7,109 7,141 7,141 8,468 COMMODITIES: 4504 GENERAL SUPPLIES 1,040 586 322 322 327 EQUIPMENT: 4901 REPLACEMENT 345 0 554 554 565 TOTAL RESERVE PROGRAM $20,294 $20,895 $22,017 $22,017 $22,560 TOTAL POLICE PROTECTION $4,317,454 $4,585,503 $4,850,576 $4,850,576 $5,011,231 CITY OF EDINA ANNUAL BUDGET PAGE - 49 ND: GENERAL I PUBLIC SAFETY I CIVILIAN DEFENSE SUMMARY OF PERFORMANCE MEASURES Civilian Defense - 0460: 0460 Personal services consist of % the time of the police chief. This is a cumulative estimate of Police department time of the Director, Coordinator, and administrative specialists. The objective of the Civilian Defense program is to prepare the community for disasters or emergencies - natural or man -made. This is accomplished by compliance with Federal, State and County guidelines for emergency preparedness planning. Action plans are developed and practiced at the City level. This activity coupled with 10 air warning sirens, ensures the operation of government and maintenance of emergency services during disasters. 1998 1999 % Total Civilian Defense Budget $38,164 $39,504 3.51% CITY OF EDINA ANNUAL BUDGET PAGE - 50 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY I CIVILIAN DEFENSE 0460 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $20,312 $21,761 $22,119 $22,119 $22,783 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 0 1,030 1,030 1,030 4202 CONTINUING EDUCATION 679 158 847 847 965 4204 DUES & SUBSCRIPTIONS 0 45 45 45 45 4248 CONTRACTED REPAIRS 0 0 515 515 515 4252 LIGHT AND POWER 4,257 595 695 695 695 4288 SERVICE CONTRACTS 3,894 3,540 4,755 4,755 4,755 8,830 4,338 7,887 7,887 8,005 COMMODITIES: 4504 GENERAL SUPPLIES 157 990 1,174 1,174 1,192 EQUIPMENT: 4901 REPLACEMENT 0 15,806 6,984 6,984 7,524 TOTAL CIVILIAN DEFENSE $29,299 $42,895 $38,164 $38,164 $39,504 CITY OF EDINA ANNUAL BUDGET PAGE - 51 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY ANIMAL CONTROL 0470 SUMMARY OF PERFORMANCE MEASURES Animal Control - 0470: Personal services consist of 1 full time person and part time help. Animal control is provided 16 hours per day by augmenting one Animal Control Officer with CSO's responding to calls for service. Animal control is a function of the Police Department. The Animal Control Officer is responsible for the enforcement of the City's animal - related ordinances and also assists City residents with animal control problems, both wild and domestic. Approximately 3,000 calls for service are responded to annually. Priorities for animal control are the safety and protection of persons, the well -being of the City's animal population, and the protection of property. 1998 1999 % Total Animal Control Budget $66,905 $69,943 4.54% CITY OF EDINA ANNUAL BUDGET PAGE - 52 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY ANIMAL CONTROL 0470 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $19,140 $25,692 $35,223 $35,223 $37,565 4110 OVERTIME 75 0 1,500 1,500 1,500 19,215 39,065 25,692 36,723 36,723 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 0 190 770 770 770 4278 KENNEL SERVICES 7,616 11,820 6,156 6,156 6,260 7,616 12,010 6,926 6,926 7,030 COMMODITIES: 4504 GENERAL SUPPLIES 1,556 989 3,360 3,360 3,410 CENTRAL SERVICES: 4802 GENERAL 10,188 10,560 10,920 10,920 11,220 4808 EQUIPMENT OPERATION 2,724 2,796 2,880 2,880 3,000 12,912 13,356 13,800 13,800 14,220 EQUIPMENT: 4901 REPLACEMENT 0 0 6,096 6,096 6,218 TOTAL ANIMAL CONTROL $41,299 $52,047 $66,905 $66,905 $69,943 CITY OF EDINA ANNUAL BUDGET PAGE - 53 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 0440 SUMMARY OF PERFORMANCE MEASURES Fire Protection - 0440: Personal services consist of 30 full time personnel, 1 part time position and 10 volunteer firefighters. Services are provided in 5 primary areas; fire suppression, special operations, emergency medical services, fire prevention, and public information. The primary purpose of fire suppression and special operations is to provide an immediate response to protect lives, property and the environment from exposure to natural, industrial and environmental hazards. Response should place a fire or emergency unit on the scene within 8 minutes at least 90% of the time. Typical actions are search, rescue, and removal of persons in immediate danger, interior fire attack to stop the fire development, exterior fire streams to prevent fire extension, fire extinguishment and control. Also necessary actions and measures to minimize property damage by smoke, water, weather and release of hazardous or toxic materials. Equipment consists of 3 pumpers, 1 aerial tower and various support vehicles. In 1997, 1,133 fire responses included fires, hazardous conditions, and public service emergency calls. Fire calls have averaged near 800 for the past ten years. The purpose of Emergency Medical Services (EMS) is to provide immediate and advanced life support actions to meet the community's emergency medical needs. Response should place an ambulance on the scene within 6 minutes at least 90% of the time. Equipment consists of 3 (ALS) paramedic ambulances. Services provide both immediate emergency care and transportation to metro -area hospitals. Paramedics are cross - trained as firefighters, and all firefighters are cross - trained to emergency medical technician level. Emergency medical services also include public information activities to prevent and best prepare citizens for emergency medical situations. In 1997, medical calls totaled 2,755, down 3 % from 1996. The long term trend in medical emergency calls is upward. The goal of fire prevention activities is three -fold: first, to prevent fire ignition whenever possible, second, when fires do occur, to minimize fire impact on lives and property, and finally information management to allow us to forecast needs in the areas of built fire protection systems, operational support and program development. Strategies for action include fire detection, automatic suppression, structural compartmentalization, building access and site controls. Prevention information emphasizes citizen survival by teaching proven fire safety techniques. All Fire Department personnel are involved in public information programs and building inspection activities. Fire inspectors typically make the specialized permit and approval inspections. CITY OF EDINA ANNUAL BUDGET PAGE - 54 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 0440 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $1,608,872 $1,597,808 $1,713,327 $1,713,327 $1,800,257 4110 OVERTIME 263,977 317,349 290,307 290,307 349,016 1,872,849 1,915,157 2,003,634 2,003,634 2,149,273 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 5,382 4,582 8,240 8,240 8,240 4202 CONTINUING EDUCATION 13,345 14,772 15,450 15,450 15,450 4204 DUES & SUBSCRIPTIONS 1,284 1,325 1,030 1,030 1,030 4206 MEETING EXPENSE 586 184 515 515 515 4208 MILEAGE 273 425 234 234 234 4226 EQUIPMENT RENTAL 1,850 1,688 3,193 3,193 3,193 4233 DATA PROCESSING 5,000 5,150 15,150 15,150 15,150 4246 PHYSICAL EXAMINATION 822 806 0 0 0 4248 CONTRACTED REPAIRS 12,576 15,787 22,950 22,950 22,950 4250 RUBBISH REMOVAL 1,096 888 1,030 1,030 1,030 4252 LIGHT AND POWER 7,247 7,415 13,900 13,900 8,300 4254 HEAT 9,182 11,801 8,300 8,300 13,900 4256 CELL PHONE 4,349 6,093 1,500 1,500 1,500 4258 SEWER AND WATER 1,308 1,238 1,133 1,133 1,200 4262 LAUNDRY 3,068 3,063 2,987 2,987 2,987 4266 UNIFORM ALLOWANCE 12,414 14,105 13,390 13,390 14,000 4274 PREVENTATIVE MAINT. 8,298 989 5,035 5,035 6,000 4310 LICENSES AND PERMITS 50 273 206 206 206 _ . 88,130 90,584 114,243 114,243 115,885 COMMODITIES: 4502 BOOKS AND PAMPHLETS 138 540 1,000 1,000 1,000 4504 GENERAL SUPPLIES 22,288 18,715 14,100 14,100 14,860 4508 PHOTOGRAPHIC SUPPL. 269 255 950 950 950 4510 FIRST AID SUPPLIES 33,349 34,168 20,000 20,000 20,000 4512 CLEANING SUPPLIES 1,359 3,856 850 850 850 4516 OFFICE SUPPLIES 646 475 850 850 850 4540 REPAIR PARTS 4,872 8,429 2,369 2,369 2,369 4571 HAZARDOUS MATERIALS 0 848 2,000 2,000 2,000 4574 PROTECTIVE CLOTHING 4,169 3,182 4,000 4,000 4,000 4580 TOOLS 1,303 231 900 900 900 4608 TRAINING AIDS 700 665 2,200 2,200 2,200 4650 FIRE PREVENTION 1,075 619 1,400 1,400 1,400 $70,168 $71,983 $50,619 $50,619 $51,379 CITY OF EDINA ANNUAL BUDGET PAGE - 55 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 0440 SUMMARY OF PERFORMANCE MEASURES Explanation of Change: $50,000 has been added to the fire overtime budget to bring it closer to the cost of operations. This is the second of a four year funding program to bring the budgeted amount equal to the actual cost. $15,000 has been added for a part-time position. Total Fire Budget 1998 $2,900,372 1999 % $3,036,145 4.68% CITY OF EDINA ANNUAL - BUDGET PAGE - 56 OGRAM:: , FUND: FUNCTION: 'AREA: - PR GENERAL PUBLIC SAFETY, "FIRE PROTECTION 0440 SUMMARY OF EXPENDITURES 1996 ' 1997 '1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL " ADOPTED " ESTIMATED. ;` BUDGETED CENTRAL SERVICES: 4802- GENERAL $438,432.. $458,796 $465,996 $465,996 $478,800 4808 EQUIPMENT OPERATION 69,648 .71;880, . 74,280 74,280 77,208 508,080 530,676; 540,276, 540,276 556,008' EQUIPMENT: 4901 REPLACEMENT 145,495 43,687 153,600 153,600 163,600. 4902 NEW 0 9,434 38,000. 38;000 0 191;600 ` 145,495. 53,121 191,600 163,600 TOTAL FIRE PROTECTION $2,684,722 $2,66.1,521 $2,900,372 $2,900,372 $3,036,145 CITY OF EDINA ANNUAL BUDGET FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC SAFETY I PUBLIC HEALTH 1 0480 SUMMARY OF PERFORMANCE MEASURES Public Health - 0480: Personal services consist of 3.1 full time employees and part time help in this area. PAGE - 57 The health department inspects food establishments, investigates foodborne illness reports, inspects public swimming pools, investigates nuisance complaints, investigates housing complaints, responds to concerns about the Minnesota Clean Indoor Air Act and provides laboratory support for food and water analysis. The department contracts for personal public health services such as home health care, family health, health promotion, and disease prevention and control. The cost of the contracted services are as follows: Home Health Care $ 92,799 Family Health 37,750 Health Promotion 14,156 Disease prevention and Control 12,581 Total $ 157,286 The Health Department provides staff support for the Edina Community Health Services Advisory Committee and administers the development and implementation of the Edina Community Health Service biannual plan. The Department administers the City properties' refuse collection contract and serves as a resource for City employees' occupational health and safety. In 1997, the Department performed 254 food establishment inspections, 393 swimming pool inspections, 55 nuisance investigations, 2 Minnesota Clean Indoor Act complaint investigations, 17 housing complaint investigations and analyzed 6,512 food and water samples for 10 local units of government, 19.98 1999 % Total Public Health Budget $428,371 $427,727 -0.15% CITY OF EDINA ANNUAL BUDGET PAGE -58 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY PUBLIC HEALTH 0480 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $143,761 $126,162 $193,503 $193,503 $187,732 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 144,321 156,042 152,704 152,704 157,286 4202 CONTINUING EDUCATION 579 1,140 1,295 1,295 1,300 4204 DUES & SUBSCRIPTIONS 717 393 755 755 760 4208 MILEAGE 4,308 4,245 5,192 5,192 5,200 4262 LAUNDRY 181 187 125 125 .130 150,106 162,007 160,071 160,071 164,676 COMMODITIES: 4504 GENERAL SUPPLIES 5,282 1,740 3,136 3,136 3,200 4508 PHOTOGRAPHIC SUPPLIES 162 139 515 515 500 4600 PRINTING 326 75 340 340 360 5,770 1,954 3,991 3,991 4,060 CENTRAL SERVICES: 4802 GENERAL 47,220 48,864 50,496 50,496 51,840 4804 CITY HALL 3,504 3,564 3,672 3,672 3,756 4806 PUBLIC WORKS BUILDING 6,228 6,660 7,068 7,068 7,584 4808 EQUIPMENT OPERATION 2,004 2,076 2,136 2,136 2,220 58,956 61,164 63,372 63,372 65,400 EQUIPMENT: 4901 REPLACEMENT 0 4,871 7,434 7,434 5,859 TOTAL PUBLIC HEALTH $358,593 $356,158 $428,371 $428,371 $427,727 CITY OF EDINA ANNUAL BUDGET PAGE - 59 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY INSPECTIONS 0490 SUMMARY OF PERFORMANCE MEASURES Inspections - 0490: Personal services consist of 5 3/ full time employees and part time help. The Inspections Department issues 1,400 building permits per year. They also enforce the Uniform Building Code, the State Building Code and make over 8,500 inspections per year. The Department also issues over 1,100 plumbing permits and 1,100 mechanical permits per year. 1997 revenue for the various permits issued was as follows: Building Permits $ 974,036 Plumbing Permits 85,567 HVAC Permits 146,609 The Building Department also receives several complaint calls per week from residents which are investigated promptly. Explanation of Change: $45,000 has been added to the budget to fund an additional 3/4 time inspector. 1998 1999 % Total Inspections Budget $417,998 $479,347 14.68% PlrV nG Gniue ANNUAL RUDGET PAGE - 60. - FUND: FUN_ CTION: AREA: PROGRAM: GENERAL 'PUB LIC;SAFETY INSPECTIONS 0490 SUMMARY OF EXPENDITURES 1996 1997 ;19.98 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: - 4105 'PAYROLL ' $242,338 $259,266 $289,896 $289,896. $346,335 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 585 479 12,732 12,732 12,920 4202 CONTINUING EDUCATION 2,132 1,080 2,923 2,923; 2,970 4204 DUES & SUBSCRIPTIONS 430 690 690 700 4208 MILEAGE 3,038 3,105 2,865 2,865, 2,910 4233 DATA PROCESSING 4256 TELEPHONE 0 1,921 8,106 0 1,246' 6,1051 2,400 1,693 231,303. 2,400' 1 j693, 23,303 2,435 1,720 23,655 COMMODITIES: 4502 BOOKS AND PAMPHLETS 165 80 637 637 645 4504 GENERAL SUPPLIES 963 683 1,114, 1,114 1,130 4600 PRINTING 1,926 2,929, 2,758' 2,758 2,800• 3,0.54 3,692 4,509 4,509 4,575 CENTRAL SERVICES: 4802 GENERAL 66,972 70,008 71,808 71,808 75,504 4804 CITY HALL 7,920 8,028 8,268 .8,268 8,460 4808 EQUIPMENT OPERATION 6,204. 6,420' 6,624 6,624 6,888 81,096 84,456. 86,700 86,700 90,852 EQUIPMENT: 4901- REPLACEMENT 1,021 209 13,590 13,590 13,930 TOTAL INSPECTIONS $335,615 $353,728, $417,998 $417,998 $479,347 r Maintena 70.0°/ Park Recreation Overview Park & Recreation Distribution by Area Park & Recreation Distribution by Expenditure Central Equipment 5.0% Commodities 7.9% Services 12.6% Iration Fora Recreation 6.4% Salaries 51.6% CITY OF EDINA ANNUAL BUDGET PAGE - 61 FUND: GENERAL FU AREA: &' RECREATION ARE ADMINISTRATION 1 PROGRAM:0600 I SUMMARY OF PERFORMANCE MEASURES Park Administration - 0600: Personal services consist of 7 full time employees and occasional season part time help in this area. The seven full time positions include: 1. Director 2. Assistant Director 3. Recreation Supervisor 4. Adaptive Recreation Supervisor 5. Senior Citizen Director 6. Office Coordinator 7. Secretary Responsibility is to administer and maintain the entire Park and Recreation Department including: 39 parks totaling 1,552 acres of park property, revenue facilities (Golf Courses, Arena, Gun Range, Aquatic Center, Art Center, Edinborough Park, and Centennial Lakes Park), administering and programming a Senior Citizen's Center, adaptive recreation program, administering and scheduling adult and youth recreational programs and ten athletic associations (Baseball Association, Basketball Association, Girls' Athletic Association, Youth Softball Association, Swim Club, Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Football Association, Jr. Olympic Volleyball Association and Soccer Association), and working closely in- operation and administration of the Edina Garden Council, the Edina Historical Society and the Edina Museum. 1998 1999 Total Park & Recreation Budget $2,211,238 $2,289,213 3.53% CITY OF EDINA ANNUAL BUDGET PAGE - 62 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION ADMINISTRATION 0600 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $312,276 $329,473 $369,478 $369,478 $383,712 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 4,333 6,199 2,193 2,193 2,226 4202 CONTINUING EDUCATION 2,855 4,257 3,060 3,060 3,106 4204 DUES & SUBSCRIPTIONS 1,005 1,579 2,040 2,040 2,071 4208 MILEAGE 10,811 13,364 11,730 11,730 12,082 4256 TELEPHONE 1,087 592 1,326 1,326 1,346 20,091 25,991 20,349 20,349 20,831 COMMODITIES: 4502 BOOKS & PAMPHLETS 0 0 102 102 104 4504 GENERAL SUPPLIES 2,421 1,243 1,428 1,428 1,449 4516 OFFICE SUPPLIES 137 34 510 510 518 4600 PRINTING 3,544 13,958 16,167 16,167 16,410 6,102 15,235 18,207 18,207 18,481 CENTRAL SERVICES: 4802 GENERAL 86,880 90,840 93,480 93,480 96,504 4804 CITY HALL 16,620 16,872 17,388 17,388 17,796 103,500 107,712 110,868 110,868 114,300 EQUIPMENT: 4901 REPLACEMENT 12,086 1,877 4,200 4,200 4,284 TOTAL ADMINISTRATION $454,055 $480,288 $523,102 $523,102 $541,608 CITY OF EDINA ANNUAL BUDGET PAGE - 63 rUND: GENERAL I FU PARK &.RECREATION IAREA: RECREATION 1 PROGR0621-0623 SUMMARY OF PERFORMANCE MEASURES Athletic Activities - 0621: These funds are used primarily for recreational program equipment and supervision for approximately 200 coach pitch participants. This an eight week program for 7 year old girls and boys, coached by volunteer parents with assistance from a paid coordinator /instructor. These funds also assist ten athletic associations and all adult athletic programs in common equipment needs. Outdoor Ice Rinks - 0622: These funds are used for all supervision, phone service, general supplies, and equipment for twelve warming houses, hockey rinks, one bandy rink, and general skating areas. This consists of an 8 week season, 7 days a week from approximately December 15 to February 15 and can stay open longer - weather permitting. Tennis Program - 0623: These funds are used for supervision, coaching, USTA memberships, instruction and supplies for approximately 400 tennis program registrants. The Tennis Program includes lessons for students ages 5 -adult taught by USTA trained tennis instructors, a six week Team Tennis League, which competes against tennis teams from surrounding communities and a Summer Classic Tennis Tournaments (adult and youth) in early August. CITY OF, EDINA ANNUAL BUDGET PAGE - 64 FUND: FUNCTION: ..AREA:' PROGRAM: GENERAL;,, PARK`& RECREATION RECREATION 0621- 0623 SUMMARY -OF EXPENDITURES 199 1997- 1998' 1999 ESTIMATED BUDGETED ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ATHLETIC_ ACTIVITIES - 0621 PERSONAL SERVICES: 4120 PAYROLL $2,092 $1,620 $2,500 $2,500 $2,575 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 85 837 112 112 114 4208 MILEAGE 0 0 112 112 114 85 837 224 224 228 COMMODITIES: 4504 GENERAL SUPPLIES 9,485 7,060 6,528 6,528 6,626 TOTAL ATHLETIC ACTIVITIES $11,662 $9,517 $9,252 $9,252 $9,429 SKATING & HOCKEY - 0622 PERSONAL SERVICES: 4120 PAYROLL $31,105 $39,093 $33,000 $33,000, $33,990 CONTRACTUAL SERVICES: .4201 PROFESSIONAL SERVICES 149 100 7,140 7,140 200 4256 TELEPHONE 10,744 9,761 0 0 7,047 10,893 9,861 7,140 7,140 7,247 COMMODITIES: 4504 GENERAL SUPPLIES 985 25, 740 740 751 TOTAL SKATING & HOCKEY $42,983 $48,979 $40,880 $40,880 $41,988 TENNIS INSTRUCTION - 0623 PERSONAL SERVICES: 4120 PAYROLL $5,555 $8,741 $7,700 $7,700 $9,352 COMMODITIES: 4504 GENERAL SUPPLIES 3,388 4,077 3,978 3,978 4,000 TOTAL TENNIS INSTRUCTION $8,943 $12,818 $11,678 $11,678 $13,352 CITY OF EDINA° 'ANNUAL BUDGET FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 0624-0627 L SUMMARY OF PERFORMANCE MEASURES Playground Program and Family Jamboree Special Event- 0624:" These funds are used for the implementation of the summer Playground Program, which is a six week program offered at 12 different, parks open to children ages 6 to 10. These funds are also used for the annual ."Family, Jamboree Special Event, which is an evening of family entertainment featuring games, entertainment refreshments and family fun at Lake Cornelia Park. Recreation Participant Programs: Revenues forlhe T -ball program, the tennis instruction program, and the playground program are all based on increases and decreases depending on the number of participants in each program: Program. 1997 1,998 1999 Coach Pitch. 192 193 195 Tennis Instruction 471 525 530 Playground 426 455, 460 Miscellaneous and Special Activities - 0627 These funds are used for miscellaneous special projects and equipment such as', picnic recreation kits, studies, dedications and grand openings. =® CITY OF EDINA ANNUAL BUDGET PAGE - 66 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION I RECREATION 0624-0627 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PLAYGROUND & FAMILY JAMBOREE - 0624 PERSONAL SERVICES: 4120 PAYROLL $18,705 $19,045 $22,000 $22,000 $21,048 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 873 441 510 510 1,780 4208 MILEAGE 0 0 0 0 350 873 441 510 510 2,130 COMMODITIES: 4504 GENERAL SUPPLIES 4,697 4,823 4,794 4,794 4,866 TOTAL PLAYGROUND & FAMILY JAMBOREEE $24,275 $24,309 $27,304 $27,304 $28,044 MISCELLANEOUS & SPECIAL ' ACTIVITIES - 0627 PERSONAL SERVICES: 4120 PAYROLL $1,401 $788 $1,500 $1,500 $1,545 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 0 1,449 612 612 621 COMMODITIES: 4504 GENERAL SUPPLIES 1,545 3,443 2,856 2,856 2,899 4508 PHOTOGRAPHIC SUPPLIES 0 0 102 102 103 1,545 3,443 2,958 2,958 3,002 TOTAL MISCELLANEOUS & SPECIAL ACTIVITIES $2,946 $5,680 $5,070 $5,070 $5,168 CITY OF EDINA ANNUAL BUDGET PAGE - 67 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 0628-0629 SUMMARY OF PERFORMANCE MEASURES Senior Citizens - 0628: These funds are used for part-time personnel, office equipment and supplies, printing, mailings and general supplies for the Senior Citizen's Center. Adaptive Recreation - 0629: The adaptive recreation budget provides part-time seasonal staff for adaptive programs and inclusion services for children with disabilities in Edina programs who need a 1:1 staff person or Edina residents who receive inclusion services into programs in the other 3 cities in our joint powers agreement, Adaptive Recreation /Learning Exchange (ARLE). It also includes professional services which pay for sign language interpreters, a band for the summer dance, and other miscellaneous staff expenses. General supplies cover all adaptive equipment and supplies for the variety of inclusion and adaptive recreation programs held year round for youth and adults with disabilities. r rry np FnINO ANNUAL BUDGET PAGE - 68 FUND: GENERAL FUNCTION: PARK & RECREATION AR EA: RECREATION PROGRAM: 0628-0629 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED SENIOR CITIZENS - 0628 PERSONAL SERVICES: 4120 PAYROLL $11,983 $17,873 $12,000 $12,000 $12,360 CONTRACTUAL SERVICES: 4256 TELEPHONE 1,496 4,217 2,020 2,020 2,050 COMMODITIES: 4504 GENERAL SUPPLIES 4600 PRINTING 5,202 0 5,202 7,110 0 7,110 510 6,528 7,038 510 6,528 7,038 517 6,626 7,143 TOTAL SENIOR CITIZENS $18,681 $29,200 $21,058 $21,058 $21,553 ADAPTIVE RECREATION - 0629 PERSONAL SERVICES: 4120 PAYROLL $14,778 $18,091 $15,000 $15,000 $16,350 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,027 2,437 7,752 7,752 6,134 COMMODITIES: 4502 BOOKS & PAMPHLETS 41 18 102 102 100 4504 GENERAL SUPPLIES 1,414 1,413 1,530 1,530 1,500 4600 PRINTING 931 1,091 1,122 1,122 1,900 2,386 2,522 2,754 2,754 3,500 TOTAL ADAPTIVE RECREATION $18,191 $23,050 $25,506 $25,506 $25,984 TOTAL RECREATION $127,681 $153,553 $140,748 $140,748 $145,518 CITY OF EDINA ANNUAL BUDGET PAGE - 69 FUND: FUNCTION: I AREA: rR�RAM GENERAL I PARK & RECREATION PARK MAINTENANCE I SUMMARY OF PERFORMANCE MEASURES I Park Maintenance Payroll Distribution Park maintenance consists of 16 personnel which include the following positions: 1 Foreman 1 Environmental Specialist 3 Park Keeper III's 10 Park Keeper II's 1 Janitor 1 Full time position currently not reinstated 1 Contract Forester 1 Contract Weed Inspector General Maintenance $84,711 Charged to Other Funds: Mowing 91,670 City Hall $8,600 Field Maintenance 99,910 Art Center 2,000 General Turf Care 60,770 Weed & Tree Assmt 2,230 Forestry 94,760 Pool 4,000 Litter Removal 13,390 Building Maintenance 121,452 Total Park Malnt. Payroll $716,363 Paths & Hard Surfaces Maintenance 13,390 Skating Rink Maintenance 119,480 $699,533 CITY OF EDINA ANNUAL BUDGET PAGE - 70 FUND: FUNCTION: AREA: PROGRAM. GENERAL PARK & RECREATION PARK MAINTENANCE SUMMARY OF PERFORMANCE MEASURES This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE - 71 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 0640-0641 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 0640: This account handles the paid leave, training and equipment maintenance for the park maintenance programs. Paid leave includes sick, vacation, and holiday pay. Mowing - 0641: Funds from this account are used for maintenance of all manicured grass areas consisting of 422 different areas all mowed and maintained with a minimum of 10 days between cuttings. All schedules athletic fields are maintained every 5 working days. CITY OF EDINA ANNUAL BUDGET PAGE - 72 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 0640-0641 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED E TIMATED BUDGETED GENERAL MAINTENANCE - 0640 PERSONAL SERVICES: 4105 PAYROLL $77,264 $81,123 $82,244 $82,244 $84,711 CONTRACTUAL SERVICES: 4202 CONTINUING EDUCATION 2,081 1,965 3,264 3,264 3,313 4256 TELEPHONE 1,751 1,947 3,264 3,264 3,313 3,832 3,912 6,528 6,528 6,626 CENTRAL SERVICES: 4802 GENERAL 210,204 217,500 223,620 223,620 229,212 4806 PUBLIC WORKS BUILDING 18,096 19,356 20,556 20,556 22,008 4808 EQUIPMENT OPERATION 144,204 148,848 153,636 153,636 159,636 372,504 385,704 397,812 397,812 410,856 TOTAL GENERAL MAINTENANCE $453,600 $470,739 $486,584 $486,584 $502,193 MOWING - 0641 PERSONAL SERVICES: 4105 PAYROLL $61,315 $79,925 $89,000 $89,000 $91,670 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIRS 308 1,038 0 0 0 COMMODITIES: 4504 GENERAL SUPPLIES 2,305 2,890 1,428 1,428 1,449 TOTAL MOWING $63,928 $83,853 $90,428 $90,428 $93,119 CITY OF EDINA ANNUAL BUDGET PAGE - 73 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I MAINTENANCE 0642-0643 SUMMARY OF PERFORMANCE MEASURES Field Maintenance - 0642: All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated, seeded and /or sodded when necessary to maintain safe ground cover. Professional Services include funding for the geese removal program, which is administered by the University of Minnesota. This account is supplemented by a $6 field use fee from participants. In 1997, $45,033 was contributed from the activities listed below. This amount was paid by the following groups: Activity Dollars Generated Adult Soccer $950 Adult Baseball 400 Adult Softball 9,500 Edina Baseball Association 8,900 EGAA Flag Football 584 Edina Youth Softball Association 3,594 Edina Girls Fast Pitch Softball 360 Edina Soccer Assoc. & Soccer Club 15,504 Edina Football Association 3,546 Miscellaneous Field Rentals 1,695 Total $45,033 General Turf Care - 0643: The funds in this program provide for all city properties and general park maintenance. This includes the contracted spraying of weeds (dandelions) twice a year in areas that are in keeping with Edina's Turf Management Plan. CITY OF EDINA ANNUAL BUDGET PAGE - 74 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 0642-0643 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED FIELD MAINTENANCE - 0642 PERSONAL SERVICES: 4105 PAYROLL $121,158 $134,384 $97,000 $97,000 $99,910 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 475 339 561 561 569 4248 CONTRACTED REPAIRS 492 2,092 561 561 569 967 2,431 1,122 1,122 1,138 COMMODITIES: 4504 GENERAL SUPPLIES 5,854 9,402 5,100 5,100 5,177 4558 FERTILIZER 3,996 4,004 1,734 1,734 1,760 4561 INFIELD MIXTURE 3,277 1,931 1,530 1,530 1,553 4563 LINE MARKING POWDER 4,353 4,765 3,570 3,570 3,624 4566 WEED SPRAY 0 0 510 510 518 4568 SEED 929 1,091 1,632 1,632 1,656 18,409 21,193 14,076 14,076 14,288 TOTAL FIELD MAINTENANCE $140,534 $158,008 $112,198 $112,198 $115,336 GENERAL TURF CARE - 0643 PERSONAL SERVICES: 4105 PAYROLL $54,090 $57,762 $57,000 $57,000 $58,710 4110 OVERTIME 1,980 1,177 2,000 2,000 2,060 56,070 58,939 59,000 59,000 60,770 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,034 3,991 10,404 10,404 10,560 4248 CONTRACTED REPAIRS 0 0 5,304 5,304 5,384 4310 LICENSES AND PERMITS 70 80 204 204 207 1,104 4,071 15,912 15,912 16,151 COMMODITIES: 4504 GENERAL SUPPLIES 2,641 1,299 3,162 3,162 3,209 4522 SAND, GRAVEL, & ROCK 114 0 1,122 1,122 1,139 4558 FERTILIZER 1,075 2,744 4,284 4,284 4,348 4562 SOD & BLACK DIRT 807 391 2,142 2,142 2,174 4566 WEED SPRAY 3,081 2,452 4,080 4,080 4,141 4568 SEED 1,022 468 6,120 6,120 6,212 8,740 7,354 20,910 20,910 21,223 TOTAL GENERAL TURF CARE $65,914 $70,364 $95,822 $95,822 $98,144 CITY OF EDINA ANNUAL BUDGET PAGE - 75 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 0644-0645 SUMMARY OF PERFORMANCE MEASURES Forestry - 0644: These funds are used to administer a comprehensive park and boulevard forestry program plus removal of diseased trees on private properties. This account includes contracted tree removal and stump removal of all trees that are diseased (diseased trees on private properties are contracted for removal only when necessary). This account provides for maintenance of tree trimming on boulevard and park trees as well as contractual oak wilt disease identification, control and prevention program. All boulevard tree trimming and removal is assessed to the property owner. It also includes approximately $5,000 for planting new park trees and shrubbery throughout the park system. Litter Removal - 0645: These funds are used for maintenance and removal of all trash from 39 parks areas on a daily basis in season .or a weekly basis throughout the year. This also includes the purchase of trash containers. rITY nF FDINA ANNUAL BUDGET PAGE - 76 FUND: FUNCTION: AREA: PROGRAM: GENERAL TPARK & RECREATION MAINTENANCE 0644 - 0645 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED FORESTRY - 0644 PERSONAL SERVICES: 4105 PAYROLL $102,301 $87,000 $87,000 $89,610 4110 OVERTIME 1,478 5,000 5,000 5,150 $103,480 103,779 92,000 92,000 94,760 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 7,012 8,051 13,770 13,770 13,977 4208 MILEAGE OR ALLOWANCE 1,491 1,674 1,734 1,734 1,760 4248 CONTRACTED REPAIRS 2,612 1,410 11,322 11,322 11,492 4250 RUBBISH REMOVAL 4,501 6,957 12,852 12,852 13,045 15,616 18,092 39,678 39,678 40,274 COMMODITIES: 4504 GENERAL SUPPLIES 1,810 590 1,836 1,836 1,864 4560 PLANTING & TREES 7,589 5,148 8,568 8,568 8,697 4562 SOD & BLACK DIRT 970 0 6,324 6,324 6,419 4580 TOOLS 1,202 3,320 2,040 2,040 2,071 11,571 9,058 18,768 18,768 19,051 TOTAL FORESTRY $130,667 $130,929 $150,446 $150,446 $154,085 LITTER REMOVAL - 0645 PERSONAL SERVICES: 4105 PAYROLL $17,286 $17,721 $13,000 $13,000 $13,390 CONTRACTUAL SERVICES: 4250 RUBBISH REMOVAL 3,549 4,196 6,426 6,426 6,522 COMMODITIES: 4504 GENERAL SUPPLIES 4,491 8,098 7,344 7,344 7,454 TOTAL LITTER REMOVAL $25,326 $30,015 $26,770 $26,770 $27,366 CITY OF EDINA ANNUAL BUDGET PAGE - 77 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I MAINTENANCE 1 0646 SUMMARY OF PERFORMANCE MEASURES Building Maintenance - 0646: These funds are used for the maintenance, repair, and cleaning of 30 buildings in the park system. These funds are also used for the upkeep and new construction of 10 hockey rinks in the park system. Buildings Maintained: *NEW IN 1998 1. Arden Park Shelter 16. Highlands Park Shelter 2. Arneson Gazebo 17. Lake Cornelia Pool Bath House 3. Arneson Greenhouse 18. Lake Cornelia Picnic Shelter 4. Arneson Historical House 19. *Lake Cornelia .Comfort Station 5. Art Center 20. Lewis Park Shelter 6. Braemar Complex 21. Normandale Park Shelter 7. Braemar Gun Range 22. Pamela Park Shelter 8. Bredesen Comfort Station 23. Strachauer Park Shelter 9. Cahill School Building 24. *Todd Park Shelter 10. Chowen Picnic Shelter 25. Wooddale Picnic Shelter 11. *Cornelia School Park Shelter 26. Utley Park Restrooms 12. Countryside Park Shelter 27. Van Valkenburg Complex 13. Creek Valley Park Shelter 28. *Walnut Ridge Park Shelter 14. *Garden Comfort Station 29. *Weber Park Shelter 15. Grange Hall 30. * Wooddale Comfort Station CITY OF EDINA ANNUAL BUDGET PAGE - 78 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION I MAINTENANCE 0646 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED BUILDING MAINTENANCE - 0646 PERSONAL SERVICES: 4105 PAYROLL $108,733 $114,223 $106,096 $106,096 $121,452 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 7,870 3,897 3,100 3,100 4,000 4248 CONTRACTED REPAIRS 1,001 3,133 5,500 5,500 4,600 4252 LIGHT & POWER 70,035 80,955 74,000 74,000 75,110 4254 HEAT 17,699 18,427 19,000 19,000 22,000 4256 TELEPHONE 5,397 7,306 11,000 11,000 10,000 4262 LAUNDRY 12,759 6,023 11,000 11,000 11,165 114,761 119,741 123,600 123,600 126,875 COMMODITIES: 4504 GENERAL SUPPLIES 32,079 21,553 21,000 21,000 21,315 4540 REPAIR PARTS 4,274 4,085 14,500 14,500 14,718 4580 TOOLS 4,213 3,776 5,000 5,000 5,075 4604 LUMBER 12,841 8,870 9,100 9,100 9,237 4606 LAMPS & FIXTURES 114 0 1,000 1,000 1,015 4642 SAFETY EQUIPMENT 2,811 4,060 4,600 4,600 4,669 56,332 42,344 55,200 55,200 56,029 TOTAL BUILDING MAINTENANCE $279,826 $276,308 $284,896 $284,896 $304,356 CITY OF EDINA ANNUAL BUDGET PAGE-79 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECEREATION MAINTENANCE 1 0647-0650 SUMMARY OF PERFORMANCE MEASURES Paths, Hard Surfaces, Hockey Rinks, & Park Amenities Maintenance - 0647: These funds are used for the maintenance of all hard surface areas within the park system. This includes the resurfacing of 26 tennis courts, resurfacing and maintaining 8 hard surface basketball courts, and maintenance and surfacing of 10 miles of walking and bicycling paths within the park system. These funds are also used for the maintenance and replacement of 23 playground equipment sites, plus park lighting, picnic tables, bleachers, tables, chairs, benches, signs and drinking fountains throughout Edina's 39 parks. Skating Rink Maintenance - 0648: These funds are used for flooding and maintaining an operation of 11 hockey rinks and 12 general skating areas. This account is supplemented by a $6 per participant user fee, which was paid by the following: Activily 1997 Edina Hockey Association $9,264 Adult Bandy 2,600 Adult 4 -Man Hockey 2,000 Adult Co -Rec Broomball 250 TOTAL $14,114 Equipment - 0650: This account provides funding for the replacement of existing Park Maintenance equipment and for the purchase of any new additional equipment needed for maintenance of all parks. CITY OF EDINA ANNUAL�BUDGET - PAGE ' 80, FUND: FUNCTION: "'' AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 0647-0650 SUMMARY OF, EXPENDITURES 1996'' -. 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL 1> . ; 'ADOPTED , ESTIMATED: BUDGETED, PATHS, HARD SURFACES, HOCKEY RINKS & PARK AMENITIES - 0647 PERSONAL SERVICES: 4105 PAYROLL $15,984 $9,029 $13,000 $13,000 $13,390 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 46,720 53,385 51,000 51,000 51,765 COMMODITIES: 4504 GENERAL SUPPLIES 3,355 1,834 3,774 3,774 3,831 4524 BLACKTOP 5,290 0. 3,060 3,060 3,106 4526 ROAD OIL 0 0 2,346 2,346 2,381 8,645 1,834 9,180 9,180 9,318 TOTAL PATHS & HARD SURFACE MAINTENANCE $71,349 $64,248 $73,180 $73,180 $74,473 SKATING RINK MAINT. - 0648 PERSONAL SERVICES: 4105 PAYROLL $97,572 $91,508 $101,000 $101,000 $104,030 4110 OVERTIME 19,021 19,278 15,000 15,000 15,450 116,593 110,786 116,000 116,000 119,480 COMMODITIES: 4504 GENERAL SUPPLIES 2,214 3,879: 2,020 2,620 2,050 4540 REPAIR PARTS 159 169 1,734 1,734, 1,760. 2,373 4,048. 3,754 3,754 3,810 TOTAL SKATING RINK MAINT. $118,966 $114,834 $119,754 $119,754 $123,290' EQUIPMENT - 0650 EQUIPMENT: 4901 REPLACEMENT $101,471 $102,181 $92,310 $92,310 $94,387 4902 NEW 0 0 15,000, 15,000 15,338 TOTAL EQUIPMENT $101,471 $102,181 $107,310 $107,310 $109725' TOTAL PARK MAINTENANCE $1,451,581 $1,501,479 $1,547,388 $1,547,388 $1,602,087 -,% 9:tjAl VIA o .AV)) Commissions & Special Projects 47.8% Non - Departmental Overview Non - Departmental Distribution by Area ^-- "--�ncies D�Q Comm 4.1 Qai VIA 24.5% Non - Departmental Distribution by Expenditure Equipment Salaries 10.3°x6 0.1% vServices , 85.5% Special Assessments 5.8% CITY OF EDINA ANNUAL BUDGET PAGE-81 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL CONTINGENCIES 0500 SUMMARY OF PERFORMANCE MEASURES Contingencies - 0500: The contingencies budget provides for unbudgeted and unforeseen expenditures which may be authorized during the year. It also reduces the impact of unforeseen losses of revenue which may occur. 1998 1999 % Total Contingencies Budget $75,000 $75,000 0.00% CITY OF EDINA ANNUAL BUDGET PAGE - 82 FUND: GENERAL. FUNCTION: NON- DEPARTMENTAL I AREA: CONTINGENCIES PROGRAM: 0500 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1996 ACTUAL 1997 ACTUAL 1998 1999 ADOPTED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 4201 TOTAL CONTINGENCIES $135,945 $135,945 $93,866 $93,866 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 CITY OF EDINA ANNUAL BUDGET PAGE-83 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL CAPITAL PLAN 0502 APPROPRIATION SUMMARY OF PERFORMANCE MEASURES Capital Plan Appropriation - 0502: This appropriation reflects the amount the operating budget contributes to the capital plan. Explanation of Change: This has been removed from the operating budget. Total Capital Plan Budget 1998 1999 % $0 $0 0 cITV nF EDINA ANNUAL BUDGET PAGE - 84 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: CAPITAL PLAN APPROPRIATION PROGRAM: 0502 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 19961; ACTUAL 1997: " ACTUAL 1998 1999 ADOPTED ESTIMATED,, , ,BUDGETED; EQUIPMENT: 4902 TOTAL CAPITAL PLAN APPROPRIATION $50;159 $50;159 $0 $0 $0, $0 $0 $0 $0 $0 CITY .OF_EDINA ANNUAL BUDGET: PAGE- 85 - FUND: FUNCTION: AREA: PROGRAM: GENERAL NON- DEPARTMENTAL SPECIAL ASSESSMENTS 0603 ON CITY PROPERTY SUMMARY OF PERFORMANCE MEASURES Special Assessments. on City Property - City owned properties are subject to -special assessments for various improvement projects. This program provides funds to pay for these assessments. The budget also reflects the costs necessary to pay for mandated truth in taxation mailing. 1998, 1999_. % Total Special Assessments Budget $26,000 $20,000 - 23.08% CITY OF EDINA ANNUAL BUDGET PAGE - 86 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: SPECIAL ASSESSMENTS ON CITY PROP. PROGRAM: 0503 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1996 ACTUAL 1997 ACTUAL 1998 1999 ADOPTED ESTIMATED BUDGETED SPECIAL ASSESSMENTS: 4922 TOTAL SPECIAL ASSESSMENTS $18,842 $15,890 $15,890 $26,000 $26,000 $26,000 $26,000 $20,000 $20,000 $18,842 CITY OF EDINA ANNUAL BUDGET PAGE - 87 UND: FUNCTION: GENERAL I NON- DEPARTMENTAL FIRE STATION DEBT SERVICE SUMMARY OF PERFORMANCE MEASURES Fire Station Debt Service - 0511: 0511 This budget is used to pay the debt service on the bonds that are outstanding for the York Avenue fire station. 1998 1999 % Total Fire Station Debt Service $84,000 $84,000 0.00% CITY OF EDINA ANNUAL BUDGET PAGE - 88 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: FIRE STATION DEBT SERVICE PROGRAM: 0611 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1996 ACTUAL 1997 ACTUAL 1998 1999 ADOPTED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 4300 DEBT SERVICE PAYMENTS TOTAL FIRE DEBT SERVICE $0 $0 $83,681 $83,681 $84,000 $84,000 $84,000 $84,000 $84,000 $84,000 CITY OF EDINA ANNUAL BUDGET PAGE - 89 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL COMMISSIONS & SPECIAL 0504-0506 PROJECTS SUMMARY OF PERFORMANCE MEASURES Human Relations Commission - 0504: The Human Relations Commission is comprised of 12 members and is an advisory body to the City Council in the areas of human rights, human relations and human service. The Commission meets 12 times a year. Fireworks - 0505: Fireworks display to be presented after the band concert on the fourth of July. Suburban Rate Authority - 0506: The Suburban Rate Authority is a joint powers organization that actively intervenes in matters affecting gas, electric, and telephone rates. The Suburban Rate Authority has also been active in matters concerning uniform gas and electric franchises, gas, electric and telephone rate regulation, right -of -way issues, and in legislation concerning the Public Utilities Commission. rITY CAF FDINA ANNUAL BUDGET PAGE - 90 FUND: FUNCTION: I AREA: COMMISSIONS PROGRAM: GENERAL NON - DEPARTMENTAL & SPECIAL PROJECTS 0604-0506 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED HUMAN RELATIONS COMMISSION - 0504 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES $60,750 $63,646 $76,706 $76,706 $79,000 4202 CONTINUING EDUCATION 0 0 250 250 250 4204 DUES & SUBSCRIPTIONS 247 247 200 200 200 4224 CHEMICAL HEALTH 35 0 500 500 500 4280 EDUCATION PROGRAM 683 1,325 800 800 800 TOTAL HUMAN RELATION COMMISSION $61,715 $65,218 $78,456 $78,456 $80,750 FIREWORKS - 0505 COMMODITIES: 4504 GENERAL SUPPLIES $7,350 $7,600 $10,600 $10,600 $11,000 TOTAL FIREWORKS $7,350 $7,600 $10,600 $10,600 $11,000 SUBURBAN RATE AUTHORITY - 0506 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES $4,000 $4,000 $4,000 $4,000 $4,000 TOTAL SUBURBAN RATE AUTHORITY $4,000 $4,000 $4,000 $4,000 $4,000 CITY OF EDINA ANNUAL BUDGET PAGE - 91 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL COMMISSIONS & SPECIAL 0508-0609 PROJECTS SUMMARY OF PERFORMANCE MEASURES Community Resource Center - 0507: As a result of the Family Services Collaborative, the Family Support Network created the CRC to compliment existing services and supports in the community by providing information, communication and coordination among providers. South Hennepin Regional Planning Agency (SHeRPA) - 0508: SHeRPA is the organization through which Edina, Eden Prairie, Bloomington and Richfield jointly and cooperatively coordinate the providing of human services and the operating of a Family Services Collaborative in order to provide coordinated family services. Deer Control Program - 0509: This program was authorized by the Council to reduce the City's deer population. Explanation of Change: There is a $4,500 reduction due to a one year suspension of the Deer Control Program. Records Retention Program - 0512: $15,300 is recommended for record management purposes throughout City Hall. This would include scanning and computer equipment necessary to store our records in compliance with State law. Total Commissions & Spec. Proj. 1998 1999 % $164,056. $163,905 -0.09% CITY OF EDINA ANNUAL BUDGET PAGE - 92 FUND: FUNCTION: AREA: COMMISSIONS PROGRAM: GENERAL NON - DEPARTMENTAL & SPECIAL PROJECTS 0507-0512 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED COMMUNITY RESOURCE CENTER - 0507 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES $0 $0 $28,500 $28,500 $29,355 TOTAL COMMUNITY RESOURCE CENTER $0 $0 $28,500 $28,500 $29,355 SOUTH HENNEPIN HUMAN SERVICE COUNCIL (SHeRPA) 0508 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES $17,865 $63,601 $20,000 $20,000 $20,000 TOTAL SOUTH HENNEPIN SERVICE COUNCIL $17,865 $63,601 $20,000 $20,000 $20,000 DEER CONTROL PROGRAM - 0509 PERSONAL SERVICES: 4105 PAYROLL $4,225 $5,819 $5,000 $5,000 $500 COMMODITIES: 4504 GENERAL SUPPLIES 1,273 837 2,500 2,500 3,000 TOTAL DEER CONTROL $5,498 $6,656 $7,500 $7,500 $3,500 RECORDS RETENTION PROGRAM - 0512: 4902 NEW EQUIPMENT 0 0 15,000 15,000 15,300 TOTAL RECORDS RETENTION 0 0 $15,000 $15,000 $15,300 TOTAL COMMISSIONS & SPECIAL PROJECTS $96,428 $147,075 $164,056 $164,056 $163,905 �1 o. H \'moo At" T" f 1t, trt U) 0 AW ... Jy� Central Services Overview Equipment C) arnfinn Pub. Works Bldg. 4.3% City Hall 3.0% Central Services Distribution by Area Comma 10.9 Contractual Services 18.7% Central Services Distribution by Expenditure Central Equipment Services 2.1% 5.0% eral 3% ialades 63.3% CITY OF EDINA ANNUAL BUDGET PAGE - 93 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES GENERAL 0510 SUMMARY OF PERFORMANCE MEASURES General - 0510: Personal services consist of 1 full time employee in this area. Central Services General is primarily made up of three major expense items: PERA & FICA costs, the flex benefit plan, and worker's compensation and liability insurance. These costs are allocated based on the number of employees in each department and the total salaries carried in each area. One third of this budget is allocated to our enterprise funds and therefore not tax supported. Explanation of Change: • The flexible benefits plan reflect an adjustment of $10 per month for the City contribution to each employee's City provided benefits. • A $20,000 decrease in our cost for the total insurance program. • The part -time employee will begin working full time in order to support new technology. • The Mayor has called for an employee recognition program with a total cost of $2,500. Distribution diocated to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Mayor & Council 23,340 1,945 City Hall 15,804 1,317 Administration 120,204 10,017 Public Works Building 9,744 812 Planning 56,496 4,708 Equipment Operation 81,180 6,765 Finance 71,004 5,917 Art Center 39,996 3,333 Elections 12,204 1,017 Pool 11,004 917 Assessing 86,004 7,167 Golf Course 219,996 18,333 Public Works: Arena 65,004 5,417 Administration 30,096 2,508 Edin /Cent 159,996 13,333 Engineering 98,700 8,225 Utilities 303,420 25,285 Maintenance 394,596 32,883 50'' Assessment Dist. 10,476 873 Police 869,496 72,458 50th Street - Liquor 45,996 3,833 Animal Control 11,220 935 York - Liquor 83,004 6,917 Fire 478,800 39,900 Vernon - Liquor 73,500 6,125 Health 51,840 4,320 Recycling 12,540 1,045 Inspections 75,504 6,292 HRA 5,004 417 Parks: Communications 23,304 1,942 Administration 96,504 8,042 Maintenance 229,212 19,101 1,159,968 96,664 $2,705,220 $225,435 Total Central Services General Total 1998 $3,721,788 $3,865,188 $322,099 1999 $3,865,188 3.85% CITY OF EDINA ANNUAL BUDGET PAGE - 94 FUND: FUNCTION: I AREA: PROGRAM: GENERAL CENTRAL SERVICES GENERAL 0610 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $0 $0 $0 $0 $45,000 4120 PAYROLL 0 22,439 33,500 33,500 0 4145 PENSIONS 1,512,074 1,565,846 1,648,116 1,648,116 1,794,889 4156 FLEX PLAN 943,159 995,259 1,095,164 1,095,164 1,139,631 4160 UNEMPLOYMENT COMP. 13,346 5,154 0 0 0 2,468,579 2,588,698 2,776,780 2,776,780 2,979,520 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 16,221 5,269 26,500 26,500 26,500 4202 COMPUTER TRAINING 9,201 27,172 13,000 13,000 13,000 4212 PERSONNEL 23,493 29,355 32,000 32,000 35,000 4226 EQUIPMENT RENTAL 9,739 10,236 10,500 10,500 10,500 4233 COMPUTER SOFTWARE 0 11,748 25,000 25,000 25,000 4256 TELEPHONE 62,247 74,511 70,000 70,000 71,000 4260 INSURANCE 898,954 622,989 550,000 550,000 525,868 4288 SERVICE CONTR. - EQUIP. 9,932 25,063 15,000 15,000 15,000 4290 POSTAGE 68,443 74,863 70,000 70,000 60,000 1,098,230 881,206 812,000 812,000 781,868 COMMODITIES: 4504 GENERAL SUPPLIES 42,528 44,702 26,000 26,000 26,000 EQUIPMENT: 4901 REPLACEMENT 22,112 127,487 36,008 36,008 56,800 4902 NEW 0 45,000 71,000 71,000 21,000 22,112 172,487 107,008 107,008 77,800 TOTAL GENERAL $3,631,449 $3,687,093 $3,721,788 $3,721,788 $3,865,188 CITY OF EDINA ANNUAL BUDGET PAGE-95 FUND: GENERAL FUNCTION: CENTRAL SERVICES AREA: CITY HALL PROGRAM: 0520 SUMMARY OF PERFORMANCE MEASURES City Hall - 0520: Personal Services consist of 1 full time employee, public works help, park maintenance help, and part time help. This program provides for the operation and maintenance of the City Hall. Operating costs are allocated to departments on the basis of space occupied. Distribution Allocation to Operating Departments Annual Monthly Mayor & Council $11,328 $944 Administration 18,192 1,516 Planning 6,204 517 Finance 7,896 658 Assessing 7,008 584 Public Works: Administration 3,696 308 Engineering 7,656 638 Police 52,368 4,364 Health 3,756 313 Inspections 8,460 705 Parks 17,796 1,483 Utilities 10,884 907 Communications 4,776 398 Total $160,020 $13,335 1998 1999 % Total City Hall Budget $156,312 $160,020 2.37% CITY OF EDINA ANNUAL BUDGET PAGE - 96 FUND: FUNCTION: 1 AREA: PROGRAM: GENERAL CENTRAL SERVICES CITY HALL 0520 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $55,032 $55,951 $62,894 $62,894 $64,265 4110 OVERTIME 2,838 2,681 2,800 2,800 3,000 57,870 58,632 65,694 65,694 67,265 CONTRACTUAL SERVICES: 4248 CONTRACTED REPAIR 3,871 2,035 5,500 5,500 5,500 4250 RUBBISH SERVICE 2,078 1,872 3,000 3,000 3,000 4252 LIGHT &POWER 21,039 24,129 19,000 19,000 19,500 4254 HEAT 6,759 6,689 9,000 9,000 9,000 4258 SEWER & WATER 2,418 1,028 2,520 2,520 2,520 4262 LAUNDRY 3,003 3,326 2,800 2,800 2,873 39,168 39,079 41,820 41,820 42,393 COMMODITIES: 4504 GENERAL SUPPLIES 2,643 7,496 6,658 6,658 6,658 4512 CLEANING SUPPLIES 2,382 1,440 2,600 2,600 2,600 4514 PAPER SUPPLIES 9,191 9,380 11,300 11,300 11,300 4540 REPAIR PARTS 9,607 7,521 13,000 13,000 14,000 23,823 25,837 33,558 33,558 34,558 CENTRAL SERVICES: 4802 GENERAL 14,424 15,000 15,240 15,240 15,804 TOTAL CITY HALL $135,285 $138,548 $156,312 $156,312 $160,020 CITY OF EDINA ANNUAL BUDGET PAGE - 97 FUND: FUNCTION: AREA: - PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 0540 SUMMARY OF PERFORMANCE MEASURES Public Works Building - 0540: Personal services consist of 1 full time employee, and Public Works help. The function of the public works building is to provide a shelter for equipment maintenance operations and provide stockroom and office facilities for public works personnel. A large part of this account is directed towards rubbish hauling, light and power, heat and fuel oil, and repair parts for the building. Distribution Allocation to Operating Departments Annual Monthly Public Works $21,840 $1,820 Health 7,584 632 Parks 22,008 1,834 Equipment Operation 162,336 13,528 Utilities 17,400 1,450 Total Explanation of Change: Total Public Works Building Budget $231,168 $19,264 1998 1999 % $217,020 $231,168 6.52% CITY OF EDINA ANNUAL BUDGET PAGE - 98 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 0540 SUMMARY OF EXPENDITURES 1999 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $74,407 $58,631 $60,444 $60,444 $61,326 4110 OVERTIME 2,089 893 2,300 2,300 2,300 76,496 59,524 62,744 62,744 63,626 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,467 1,285 1,500 1,500 1,500 4250 RUBBISH SERVICE 3,557 2,939 4,000 4,000 3,500 4252 LIGHT & POWER 28,280 38,662 31,500 31,500 32,000 4254 HEAT & FUEL OIL 44,878 56,082 41,000 41,000 55,000 4258 SEWER & WATER 1,653 2,650 2,000 2,000 2,500 79,835 101,618 80,000 80,000 94,500 COMMODITIES: 4504 GENERAL SUPPLIES 10,983 10,233 8,000 8,000 9,000 4512 CLEANING SUPPLIES 10,759 9,588 8,000 8,000 9,000 4540 REPAIR PARTS 30,831 31,959 42,000 42,000 38,000 52,573 51,780 58,000 58,000 56,000 CENTRAL SERVICES: 4802 GENERAL 9,120 9,384 9,504 9,504 9,744 EQUIPMENT: 4901 REPLACEMENT 5,711 1,988 6,772 6,772 7,298 TOTAL PUBLIC WORKS BUILDING $223,735 $224,294 $217,020 $217,020 $231,168 CITY OF EDINA ANNUAL BUDGET PAGE - 99 FUND: FUNCTION: AREA. PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 0560 SUMMARY OF PERFORMANCE MEASURES Equipment Operation - 0560: This account provides for the operation and maintenance of all City vehicles. A large part of the operation costs are attributed to the purchase of fuel for City equipment. The shop supervisor and five mechanics are the personnel responsible for the City's 46 cars, 102 trucks, plow trucks, pickups and vans, 140 off -road vehicles, 6 trailers, and miscellaneous equipment. Additionally, the public works shop is responsible for all maintenance of equipment and power tools. Costs of equipment operation are charged to operating departments and other funds on the basis of use. Distribution Allocated to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Administration $2,892 $241 Pool $2,220 $185 Assessing 2,892 241 Golf Course 2,892 241 Public Works: Edin /Cent. Lake 15,444 1,287 Engineering 12,336 1,028 Utilities 93,084 7,757 Supervision 2,220 185 $113,640 $9,470 Maintenance 507,672 _ 42,306 _ Police 220,296 18,358 Animal Control 3,000 250 Fire 77,208 6,434 Health 2,220 185 Inspections 6,888 574 Park Maintenance 159,636 13,303 $997,260 $83,105 Total $1,110,900 $92,575 1998 1999 % Total Equipment Operation Budget $1,068,984 $1,110,900 3.92% CITY OF EDINA ANNUAL BUDGET PAGE - 100 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 0560 SUMMARY OF EXPENDITURES 1996 1997 1998 1999 ACCT. DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED BUDGETED PERSONAL SERVICES: 4105 PAYROLL $247,063 $248,246 $272,544 $272,544 $282,461 4110 OVERTIME 5,757 4,493 2,100 2,100 2,200 252,820 252,739 274,644 274,644 284,661 CONTRACTUAL SERVICES: 4201 PROFESSIONAL SERVICES 1,533 1,419 1,000 1,000 1,500 4233 DATA PROCESSING ' 3,071 2,382 2,500 2,500 2,500 4248 CONTRACTED REPAIRS 49,696 34,700 45,000 45,000 45,000 4262 LAUNDRY 5,025 7,037 5,000 5,000 6,000 4294 RADIO SERVICE 6,260 9,572 7,500 7,500 8,000 4296 CAR WASHES 4,814 2,215 4,500 4,500 4,500 4310 LICENSE FEES & PERMITS 21,810 16,465 18,000 18,000 18,000 92,209 73,790 83,500 83,500 85,500 COMMODITIES: 4504 GENERAL SUPPLIES 27,331 34,130 18,000 18,000 20,000 4540 REPAIR PARTS 177,286 177,002 173,000 173,000 180,000 4580 REPLACEMENT OF TOOLS 4,182 6,915 9,000 9,000 7,000 4610 WELDING SUPPLIES 7,989 6,560 7,000 7,000 7,000 4612 GAS & FUEL OIL 156,208 139,248 145,000 145,000 150,000 4616 TIRES & TUBES 35,029 42,937 32,000 32,000 35,000 4618 LUBRICANTS 9,587 13,300 13,000 13,000 12,000 4620 ACCESSORIES 52,989 63,132 52,000 52,000 55,000 4642 SAFETY EQUIPMENT 4,508 3,517 4,000 4,000 4,000 475,109 486,741 453,000 453,000 470,000 CENTRAL SERVICES: 4802 GENERAL 75,564 78,000 79,200 79,200 81,180 4806 PUBLIC WORKS BUILDING 133,416 142,776 151,752 151,752 162,336 208,980 220,776 230,952 230,952 243,516 EQUIPMENT: 4901 REPLACEMENT 28,084 21,335 26,888 26,888 27,223 TOTAL EQUIPMENT OPERATION $1,057,202 $1,055,381 $1,068,984 $1,068,984 $1,110,900