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Home My WebLink About2001 Annual Budgetr � uL � P � 41M � 491" 1rr1. o e )0 2001 ANNUAL BUDGET J � TABLE OF CONTENTS SUMMARY OF REVENUES & EXPENDITURES Overview Revenue by Fund & Source Expenditures by Fund & Source GENERAL GOVERNMENT Overview Mayor & Council Administration Planning Finance Election Assessing Legal & Court Services PUBLIC WORKS Overview Administration Engineering Supervision Payroll Distribution Street Maintenance Street Lighting Traffic & Street Name Signs Traffic Control Bridges /Guard Rails Retaining Wall Maintenance Sidewalks /Ramps /Parking Lots PAGE 1 - 2 3 -4 5 -6 7- 8 9 -10 11 - 12 13-14 15-16 17-18 19 -20 21 -22 23 -24 25 -26 27-30 31-32 33 -34 35-36 37 -38 39-40 41-44 'w.91NA,1� 0 e )0 2001 ANNUAL BUDGET v a TABLE OF CONTENTS IV. U VI PUBLIC SAFETY Overview PAGE Police Protection 45- 48 Civilian Defense 49- 50 Animal Control 51- 52 Fire Protection 53- 56 Public Health 57- 58 Inspections 59- 60 PARK & RECREATION Overview Administration 61- 62 Recreation 63- 68 Payroll Distribution 69- 70 Maintenance 71- 80 NON - DEPARTMENTAL Overview Contingencies 81- 82 Capital Plan Appropriation 83- 84 Special Assessments on City Property 85- 86 Fire Station Debt Service 87- 88 Commission & Special Projects 89- 92 VII. Appendix Central Services Overview General 93- 94 City Hall 95- 96 Public Works Building 97- 98 Equipment Operation 99-100 Summary Of Revenues & Expenditures Revenue Overview Total Revenue Distribution by Type Intgov't Aid 7.9% Misc. Revenu 3.4% Court Fines 3.6% Fees & Charges 7.3% Licenses & Permii 8.6% Taxes 69.2% Expenditure Overview Total Expenditures Distribution by Area Central Q niirac 2 Equipment 6.3% Commodities 4.8% Cor SE. 13.8% Total Expenditures Distribution by Type Park & Rec. 1_ _ Public 48.4% Non - Departmental General 2 m Government 1d 1 0/ Salaries 54.1% Public Works 22.8% CITY OF EDINA ANNUAL BUDGET PAGE - 1 FUND: GENERAL REVENUE SUMMARY REVENUES SUMMARY 1998 1999 2000 2001 DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED GENERAL FUND: TAXES: PROPERTY TAXES $13,052,867 $13,183,581 $13,650,158 $13,650,158 $14,438,346 PENALTIES AND INTEREST 1,111 3,966 5,000 5,000 5,000 LOSS DUE TO ABATEMENTS 0 0 150,000) (150,000) (150,000 TOTAL TAXES 13,053,978 13,187,547 13,505,158 13,505,158 14,293,346 LICENSE AND PERMITS: BEER LICENSE 49,592 9,873 7,500 7,500 7,725 WINE LICENSE 32,226 29,385 25,000 25,000 25,750 LIQUOR LICENSE 0 90,000 90,000 90,000 92,700 CIGARETTE LICENSE 6,872 7,542 7,000 7,000 7,210 DOG AND IMPOUNDING FEES 18,869 19,058 15,000 15,000 18,450 PLAN REVIEW 5,028 83,245 2,500 2,500 2,575 FOOD & SOFT DRINK LICENSE 71,828 73,080 73,000 73,000 75,190 FOOD VENDING MACHINES 3,630 3,075 1,000 1,000 1,030 POOL LICENSE 16,872 19,046 17,000 17,000 17,510 GARAGE INSPECTION 4,665 5,768 5,000 5,000 5,150 GAS PUMP LICENSE 3,125 4,742 2,000 2,000 2,060 AMUSEMENT DEVICE LICENSE 528 2,832 1,000 1,000 1,030 OTHER BUSINESS LICENSE 821 1,690 500 500 515 HVAC LICENSE 22,770 23,155 20,000 20,000 20,600 GARBAGE COLLECTORS LICENSE 8,670 7,005 8,000 8,000 8,240 BUILDING PERMITS 1,463,566 1,302,159 886,000 886,000 1,122,580 PLUMBING PERMITS 108,007 112,418 83,000 83,000 115,490 SPRINKLER PERMITS 18,768 28,726 15,000 15,000 25,450 SIGN PERMIT 6,521 7,560 5,000 5,000 5,150 STREET OPENING FEE 9,470 31,435 4,000 4,000 9,120 RIGHT OF WAY FEE 10,600 650 1,000 1,000 1,030 MECHANICAL PERMITS 205,515 238,523 140,000 140,000 199,200 OTHER PERMITS AND LICENSES 8,193 6,706 500 500 515 GREASE DUCT CLEANING 8,700 11,325 4,000 4,000 4,120 ROAD RESTRICTION PERMITS 4,045 4,060 2,000 2,000 2,060 ALARM PERMITS 2,485 10,504 1,000 1,000 1,030 TOTAL LICENSES AND PERMITS 2,091,366 2,133,562 1,416,000 1,416,000 1,771,480 CITY OF EDINA ANNUAL BUDGET PAGE - 2 FUND: T GENERAL REVENUE SUMMARY REVENUES SUMMARY 1998 1999 2000 2001 DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED FEES AND CHARGES: PLANNING FEES 20,196 25,565 16,000 16,000 18,480 HOUSING FOUNDATION CONTRACT 24,445 24,175 24,500 24,500 25,235 SERVICES HRA 180,000 180,087 180,000 180,000 100,000 ENGINEERING & CLERICAL 28,586 137,411 70,000 70,000 72,100 ENGINEERING FEES 14,958 22,827 10,000 10,000 13,300 ASSESSING SEARCHES 2,004 1,162 1,000 1,000 1,030 FALSE ALARM FIRE 0 0 15,000 15,000 5,450 AMBULANCE SERVICE 953,692 1,034,216 948,000 948,000 858,000 FIRE FEES - ALL OTHER 3,086 1,538 1,000 1,000 1,030 FALSE ALARMS POLICE 53,593 84,545 53,000 53,000 54,590 CHARGES TO OTHER FUNDS 145,080 151,584 160,296 160,296 165,682 SPECIAL ASSESSMENTS 10,000 11,000 11,000 11,000 11,330 SAFETY /SECURITY CONTRIBUTION 69,512 76,826 75,000 75,000 77,250 LAB FEES 9,174 9,349 10,000 10,000 10,300 REGISTRATION FEES 97,712 106,114 91,800 91,800 100,954 TOTAL FEES AND CHARGES 1,612,038 1,866,399 1,666,596 1,666,596 1,514,731 FINES AND FORFEITURES: MUNICIPAL COURT FINES 691,355 794,710 479,000 479,000 743,370 OTHER REVENUES: INCOME ON INVESTMENTS $34,655 $56,858 $30,400 $30,400 $53,497 SALE OF PROPERTY 62,624 244,917 36,000 36,000 37,230 RENTAL OF PROPERTY 21,150 35,388 31,000 31,000 100,000 DONATIONS 0 500 1,000 1,000 1,030 MISCELLANEOUS REVENUE 4,711 9,264 25,000 25,000 25,750 CONTRIBUTION FROM LIQUOR 150,000 183,000 463,000 463,000 476,890 TOTAL OTHER REVENUES 273,140 529,927 586,400 586,400 694,397 INTERGOVERNMENTAL AID: HACA 956,594 956,476 979,624 979,624 979,864 HIGHWAY AID 140,000 140,000 140,000 140,000 140,000 HENNEPIN COUNTY HEALTH 528,903 138,260 166,376 166,376 171,367 LOCAL GOVERNMENT AID 246,954 291,704 0 0 0 POLICE AID (1 %) 40,779 15,153 321,000 321,000 330,630 STATE AID 9,446 0 0 0 0 FEDERAL AID 122,336 162,204 8,000 8,000 8,240 TOTAL INTERGOVERNMENT AID 2,045,012 1,703,797 1,615,000 1,615,000 1,630,101 TOTAL OPERATING REVENUE $19,766,889 $20,215,942 $19,268,154 $19,268,154 $20,647,425 CITY OF EDINA ANNUAL BUDGET PAGE - 3 FUND: T ----T- GENERAL EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 1998 1999 2000 2001 DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED GENERAL FUND: GENERAL GOVERNMENT: MAYOR & COUNCIL $66,386 $64,851 $67,404 $67,404 $69,040 ADMINISTRATION 919,231 766,049 792,883 792,883 878,670 PLANNING 289,581 302,894 317,290 317,290 328,851 FINANCE 428,083 429,141 478,894 478,894 506,756 ELECTIONS 73,136 21,940 145,001 145,001 106,220 ASSESSING 447,943 528,874 581,104 581,104 666,014 LEGAL & COURT SERVICES 332,577 428,941 359,000 359,000 360,000 TOTAL GENERAL GOVERNMENT $2,556,937 $2,542,690 $2,741,576 $2,741,576 $2,915,551 PUBLIC WORKS: ADMINISTRATION $150,181 $150,696 $154,978 $154,978 $160,264 ENGINEERING 564,929 603,464 604,192 604,192 642,568 SUPERVISION 557,492 571,976 615,637 615,637 675,965 STREET MAINTENANCE 2,638,216 2,091,968 2,219,818 2,219,818 2,376,760 STREET LIGHTING 412,685 442,205 440,000 440,000 450,000 STREET NAME SIGNS 82,016 69,147 73,000 73,000 76,000 TRAFFIC CONTROL 111,945 122,377 150,000 150,000 147,000 BRIDGES /GUARD RAILS 22,223 10,357 21,500 21,500 25,500 RETAINING WALL MAINTENANCE 20,584 18,902 21,000 21,000 25,000 SIDEWALKS, RAMPS & PARKING LOTS 150,835 81,466 120,500 120,500 137,500 TOTAL PUBLIC WORKS $4,711,106 $4,162,558 $4,420,625 $4,420,625 $4,716,557 PUBLIC SAFETY: POLICE PROTECTION $4,872,937 $4,979,131 $5,189,609 $5,189,609 $5,496,396 CIVILIAN DEFENSE 27,254 33,475 40,521 40,521 41,764 ANIMAL CONTROL 51,467 83,574 67,925 67,925 77,458 FIRE PROTECTION 3,202,508 2,976,474 3,153,109 3,153,109 3,328,585 PUBLIC HEALTH 419,165 437,705 461,664 461,664 483,791 INSPECTIONS 395,535 447,348 514,247 514,247 557,453 TOTAL PUBLIC SAFETY $8,968,866 $8,957,707 $9,427,075 $9,427,075 $9,985,447 PARK & RECREATION: ADMINISTRATION $488,550 $526,802 $560,996 $560,996 $588,087 RECREATION 143,199 144,749 149,399 149,399 159,163 MAINTENANCE 1,397,446 1,694,507 1,630,679 1,630,679 1,796,827 TOTAL PARK DEPARTMENT $2,029,195 $2,366,058 $2,341,074 $2,341,074 $2,544,077 CITY OF EDINA ANNUAL BUDGET PAGE - 4 FUND: T GENERAL I EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 1998 1999 2000 2001 DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED NON - DEPARTMENTAL EXPENSES: CONTINGENCIES $93,766 $94,423 $76,500 $76,500 $80,000 SPECIAL ASSESSMENTS 16,449 29,188 20,000 20,000 24,000 CAPITAL PLAN APPROPRIATION 0 0 0 0 100,000 FIRE DEPT. DEBT SERVICE 83,841 83,761 84,000 84,000 84,000 COMMISSIONS & SPEC. PROJECTS 137,391 158,960 157,304 157,304 197,793 TOTAL NON - DEPARTMENTAL $331,447 $366,332 $337,804 $337,804 $485,793 TOTAL OPERATING EXPENDITURES $18,597,551 $18,395,345 $19,268,154 $19,268,154 $20,647,425 .tv F H r CI) 0 .AV)) General Government Overview General Government, n ` General Government Distribution. by Area Legal & Court Services Mayor &Council 12.3% 2.4 /o Administration f 30.1% Assessing %A 22.8% Elections Planning 3.6% 11:3% Finance 17.4% General Government. Distribution by Expenditure Equipment' .1.5 % Central Services 17.4% x8, Commodities` .. 0.5 ° /O' •� :-: Salaries 54.2% r Contractual Services . o 26.4 /o i CITY OF EDINA ANNUAL BUDGET PAGE-5 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT MAYOR & COUNCIL 1100 SUMMARY OF PERFORMANCE MEASURES Mayor & Council -1100: The City Council constitutes the policy making division of Edina City Government. The Council is composed of the Mayor and 4 Council members, all elected at large for overlapping terms of four years. The Mayor is the official head of City Government and is the presiding officer at the Council meetings. The Council meets on the first and third Tuesdays of each month at City Hall. The City Council also serves as the commissioners of the Housing Redevelopment Authority. 2000 2001 % Total Mayor & Council Budget $67,404 $69,040 2.43% CITY OF EDINA ANNUAL BUDGET PAGE - 6 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT I MAYOR & COUNCIL 1100 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $27,360 $25,820 $27,500 $27,500 $27,500 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 206 39 500 500 500 6106 MEETING EXPENSE 3,592 3879 3,400 3,400 3,500 6107 MILEAGE 14 0 0 0 0 3,812 3918 3,900 3,900 4,000 COMMODITIES: 6406 GENERAL SUPPLIES 1,458 445 1,000 1,000 1,000 CENTRAL SERVICES: 6803 GENERAL 22,692 23340 23,424 23,424 24,612 6804 CITY HALL 11,064 11328 11,580 11,580 11,928 33,756 34668 35,004 35,004 36,540 TOTAL MAYOR & COUNCIL $66,386 $64,851 $67,404 $67,404 $69,040 CITY OF EDINA ANNUAL BUDGET PAGE - 7 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ADMINISTRATION 1120 SUMMARY OF PERFORMANCE MEASURES Administration -1120: Personal services consists of 8 full time employees in this area. The office of the City Manager is responsible for executing the policies adopted by the City Council. Specifically, the City Manager's office provides for the general management of the City and is responsible for the following: • Personnel compensation and benefits administration for approximately 900 full time and part time employees • Labor relations with four organized bargaining units • Risk management • Long range planning • Maintenance of official records and minutes • Publication of ordinances and legal notices • Licensing • Policy research and implementation • Management of selected central services • Human relations • Staff service to the HRA • Employee training and career development • Facility management of City Hall Explanation of Change: $10,000 has been added to Data Processing to pay for a new Human Resources software system included in the new Financial and Payroll system. This system will allow us to track applicants, benefits, worker compensation claims, training, etc. $30,000 has been added to fund part of the Southdale Study approved as part of the Vision 20/20 plan. 2000 2001 % Total Administration Budget $792,883 $878,670 10.82% CITY OF EDINA ANNUAL BUDGET PAGE - 8 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ADMINISTRATION 1120 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PERSONAL SERVICES: 6010 PAYROLL $676,238 $494,663 $513,173 $513,173 $539,271 6011 OVERTIME 5,108 6,591 5,000 5,000 5,200 681,346 501,254 518,173 518,173 544,471 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 7,592 53,431 13,000 13,000 43,000 6104 CONTINUING EDUCATION 5,013 2,042 5,000 5,000 5,000 6105 DUES & SUBSCRIPTIONS 48,043 34,765 53,000 53,000 54,000 6106 MEETING EXPENSE 1,971 1,052 2,000 2,000 2,000 6107 MILEAGE 10,547 12,088 16,000 16,000 16,500 6120 LEGAL ADVERTISEMENTS 14,730 12,215 15,000 15,000 15,500 6160 DATA PROCESSING HR 0 0 10,000 10,000 20,300 6188 TELEPHONE 1,156 955 1,400 1,400 1,400 6235 POSTAGE 42 57 0 0 0 89,094 116,605 115,400 115,400 157,700 COMMODITIES: 6405 BOOKS AND PAMPHLETS 0 355 300 300 300 6406 GENERAL SUPPLIES 998 1,218 1,000 1,000 1,500 6513 OFFICE SUPPLIES 0 140 300 300 300 6575 PRINTING 0 227 300 300 300 998 1,940 1,900 1,900 2,400 CENTRAL SERVICES: 6803 GENERAL 115,800 120,204 131,724 131,724 147,600 6804 CITY HALL 17,772 18,192 18,648 18,648 19,212 6808 EQUIPMENT OPERATION 5,556 2,892 1,524 1,524 1,608 139,128 141,288 151,896 151,896 168,420 EQUIPMENT: 6710 REPLACEMENT 8,665 4,962 5,514 5,514 5,679 TOTAL ADMINISTRATION $919,231 $766,049 $792,883 $792,883 $878,670 CITY OF EDINA ANNUAL BUDGET PAGE - 9 (FUND: GENERAL I GENEIRALGOVERNMENT I ��. PLANNING 1 PROGRAM: 1140 I SUMMARY OF PERFORMANCE MEASURES Planning -1140: Personal services consist of 3 & 3/ full time employees in this area. The Planning Department provides staff service to the City Council, the Planning Commission, the Board of Appeals and Adjustments, the Heritage Preservation Board, the Housing and Redevelopment Authority (HRA) and the East Edina Housing Foundation. The department also handles the administration of the City's sign ordinance, the zoning ordinance, the subdivision ordinance, the Metro Rental Assistance Program, and the Federal Community Development Block Grant program, and East Edina Housing Foundation programs. Total Planning Budget 2000 2001 % $317,290 $328,851 3.64% CITY OF EDINA ANNUAL BUDGET PAGE - 10 FUND: T7FuNCTION: A: ARE PROGRAM: GENERAL GENERAL GOVERNMENT PLANNING 1140 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PERSONAL SERVICES: 6010 PAYROLL $207,432 $208,005 $215,920 $215,920 $224,139 6011 OVERTIME 2,522 1,469 2,700 2,700 2,800 209,954 209,474 218,620 218,620 226,939 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 13,214 24,412 20,000 20,000 20,000 6104 CONTINUING EDUCATION 35 765 1,300 1,300 1,300 6105 DUES & SUBSCRIPTIONS 276 323 450 450 450 6106 MEETING EXPENSE 54 0 100 100 100 6107 MILEAGE 3,220 3,251 3,250 3,250 3,365 16,799 28,751 25,100 25,100 21,850 COMMODITIES: 6405 BOOKS AND PAMPHLETS 0 0 100 100 100 6406 GENERAL SUPPLIES 282 156 500 500 500 6408 PHOTOGRAPHIC SUPPLIES 0 0 100 100 100 6575 PRINTING 58 154 515 515 515 340 310 1,215 1,215 1,215 CENTRAL SERVICES: 6803 GENERAL 54,480 56,496 62,148 62,148 68,340 6804 CITY HALL 6,060 6,204 5,316 5,316 5,472 60,540 62,700 67,464 67,464 73,812 EQUIPMENT: 6710 REPLACEMENT 1,948 1,659 4,891 4,891 5,035 TOTAL PLANNING $289,581 $302,894 $317,290 $317,290 $328,851 CITY OF EDINA ANNUAL BUDGET PAGE - 11 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT FINANCE 1160 SUMMARY OF PERFORMANCE MEASURES Finance -1160: Personal services consist of 5 & 3/ full time employees in this area. The Finance Department provides accounting and control services for all financial activities of the City. Major functions include: • During 1999, the Finance Department issued 12,000 payroll checks on a payroll of over $15,000,000 for over 800 full time and part time employees • Preparation of the annual budget, comprehensive financial report, enterprise profit and loss statements, bond statements, and other financial reports • Issuance of 11,000 accounts payable checks on expenditures of over $52,000,000 for general operating, debt service, capital projects, enterprise activities and other City functions during 1999 • Performing financial analysis on investments and various proposals Explanation of Change: $7,000 has been added to Data Processing to pay for additional costs of the new Financial and Payroll system. $500 was added to general supplies. 2000 2001 % Total Finance Budget $478,894 $506,756 5.82% CITY OF EDINA ANNUAL BUDGET PAGE - 12 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT FINANCE 1160 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $276,563 $243,704 $302,746 $302,746 $309,798 6011 OVERTIME 319 545 2,700 2,700 2,000 276,882 244,249 305,446 305,446 311,798 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 1,296 20,310 0 0 0 6104 CONTINUING EDUCATION 2,437 2,141 2,200 2,200 2,500 6105 DUES & SUBSCRIPTIONS 498 285 500 500 500 6107 MILEAGE 2,392 6,368 2,600 2,600 6,000 6130 ANNUAL AUDIT 5,000 5,000 5,000 5,000 5,000 6160 DATA PROCESS ING -LOGIS 61,111 66,699 68,000 68,000 77,000 72,734 100,803 78,300 78,300 91,000 COMMODITIES: 6405 BOOKS AND PAMPHLETS 21 65 50 50 100 6406 GENERAL SUPPLIES 747 775 550 550 1,000 768 840 600 600 1,100 CENTRAL SERVICES: 6803 GENERAL 68,208 71,004 78,108 78,108 85,920 6804 CITY HALL 7,716 7,896 9,300 9,300 9,588 75,924 78,900 87,408 87,408 95,508 EQUIPMENT: 6710 REPLACEMENT 1,775 4,349 7,140 7,140 7,350 TOTAL FINANCE $428,083 $429,141 $478,894 $478,894 $506,756 CITY OF EDINA ANNUAL BUDGET PAGE-13 (FUND: GENERAL I GENEIRAL GOVERNMENT AREA. ELECTIONS PROGRAM 1180 SUMMARY OF PERFORMANCE MEASURES Elections -1180: Personal services consist of 1 full time person of which '/2 the salary is billed to the school district as election costs. Personal services also includes the election judge payrolls for primary and general elections and payroll for additional hours of regular staff persons. The City Clerk is responsible for conducting all national, state, county, and City elections held in the City of Edina in even numbered years. In addition, the City Clerk conducts all Edina School District 273 elections in odd numbered years. Costs for conducting school elections are billed to the school district. The City is divided into 20 voting precincts which must be equipped for conducting each election. The Clerk must recruit and train approximately 300 election judges in each election year. Approximately 4,000 absentee ballot applications are processed. The Clerk is also responsible for maintaining the permanent voter registration system in the City amounting to almost 35,000 registrations. In a 12 month period about 6,500 registration changes are processed. Following the primary and general elections an additional 5,000 adds and deletes are processed. Explanation of Change: Elections has been reduced by Y2 the amount of a typical non - election year. Any unspent funds will be reserved for future year general elections. This will even out the budgeting on a year to year basis. Total Elections Budget 2000 2001 % $145,001 $106,220 - 26.75% CITY OF EDINA ANNUAL BUDGET PAGE - 14 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ELECTIONS 1180 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $50,674 $8,678 $100,173 $100,173 $65,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 4,064 170 10,000 10,000 6,000 6107 MILEAGE 368 0 200 200 400 6235 POSTAGE 1,081 142 3,000 3,000 2,500 5,513 312 13,200 13,200 8,900 COMMODITIES: 6406 GENERAL SUPPLIES 1,779 746 4,000 4,000 3,000 6575 PRINTING 3,374 0 4,000 4,000 4,000 5,153 746 8,000 8,000 7,000 CENTRAL SERVICES: 6803 GENERAL 11,796 12,204 13,428 13,428 14,820 EQUIPMENT: 6710 REPLACEMENT 0 0 10,200 10,200 10,500 TOTAL ELECTIONS $73,136 $21,940 $145,001 $145,001 $106,220 CITY OF EDINA ANNUAL BUDGET PAGE - 15 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ASSESSING 1190 SUMMARY OF PERFORMANCE MEASURES Assessing - 1190: Personal services consist of 7 full time employees. The Assessing Department conducts quartile field inspections (Minnesota Statute 273.08) and performs annual classification and valuation of Edina's 20,701 real estate parcels. In addition, once every six years the department must appraise all exempt properties. All factors which may affect value are considered and then accepted approaches (cost, market and income approach) to value a property are considered in the appraisal process. Each year all tangible changes to property that may affect value are physically inspected using building permits as an informational source. Statistical analysis is performed on over 700 residential sales and existing assessor's market values each year, forming a basis for annual adjustments to value. Sales and the analysis of available income and expense data help determine adjustments to commercial industrial and apartment values. All of the departments work culminates each year with the Board of Review. Thousands of inquiries and reviews are handled each year prior to that meeting. Because of the subjective nature of valuing real estate and determining classifications, dozens of tax court petitions and scores of abatements and individual appeals /reviews are processed annually. In addition, dissemination of general and specific information, homesteads, explanation of processes and procedures, trial preparation and negotiations with taxpayers or their legal representatives are on -going functions. See 2001 Assessment calendar for further detail. Throughout the year, ratios of assessor's values to sale prices are compared, coordinated and discussed between municipalities within Hennepin County to assure an acceptable level of assessment and equity between jurisdictions. These ratios indicate the quality of our assessment and are monitored and corrected (if necessary) by the Department of Revenue. Please refer to the 2000 Board of Review book for a more detailed explanation of Assessment Performance Measures. In addition to the above mentioned services, the Assessing Department is also responsible for computing, notifying, spreading, and collection of special assessments. Explanation of Change: $50,000 has been added for Vanguard Appraisals, Inc. $10,000 has been added for professional services. $ 500 has been added for Assessor Data Exchange Project. 2000 2001 % Total Assessing Budget $581,104 $666,014 14.61% CITY OF EDINA ANNUAL BUDGET PAGE - 16 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT I ASSESSING 1190 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $306,441 $375,498 $393,357 $393,357 $404,957 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES (9,385) 1,131 1,035 1,035 61,066 6104 CONTINUING EDUCATION 752 2,541 4,145 4,145 4,357 6105 DUES & SUBSCRIPTIONS 1,943 2,413 3,067 3,067 4,396 6106 MEETING EXPENSE 300 232 912 912 939 6107 MILEAGE 3,254 3,211 3,783 3,783 3,896 6160 DATA PROCESSING -LOGIS 31,077 36,333 43,864 43,864 44,760 6235 POSTAGE 5,771 5,962 6,180 6,180 6,365 33,712 51,823 62,986 62,986 125,779 COMMODITIES: 6406 GENERAL SUPPLIES 429 948 1,237 1,237 1,274 6575 PRINTING 244 528 544 544 560 673 1,476 1,781 1,781 1,834 CENTRAL SERVICES: 6803 GENERAL 81,192 86,004 94,608 94,608 104,100 6804 CITY HALL 6,840 7,008 9,300 9,300 9,588 6808 EQUIPMENT OPERATION 3,096 2,892 4,572 4,572 4,824 91,128 95,904 108,480 108,480 118,512 EQUIPMENT: 6710 REPLACEMENT 15,989 4,173 14,500 14,500 14,932 TOTAL ASSESSING $447,943 $528,874 $581,104 $581,104 $666,014 CITY OF EDINA ANNUAL BUDGET PAGE - 17 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT 1195 SERVICES SUMMARY OF PERFORMANCE MEASURES Legal and Court Services - 1195: The City requires the professional services of attorneys who are contracted for on an annual basis. They provide legal counsel and prepare the necessary ordinances and resolutions required to implement the wishes of the City Council. The Prosecuting Attorney defends the City in claims and suits and prosecutes all cases arising out of violation of City ordinances. The following list summarizes the cases prosecuted in 1999: Arraignments 3,992 Pre - trials 552 Court Trials 235 Jury Trials 44 Total 4.823 2000 Total Legal & Court Services Budget $359,000 2001 % $360,000 0.28% CITY OF EDINA ANNUAL BUDGET PAGE - 18 FUND: FUNCTION: TAREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT SERVICES 1195 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 6103 PROSECUTING $145,589 $168,429 $160,000 $160,000 $195,000 6131 CIVIL 79,961 57,563 112,000 112,000 90,000 6170 HENNEPIN COUNTY BOOKING CHARGE 50,613 159,999 15,000 15,000 15,000 6225 ROOM & BOARD PRISONERS 56,414 42,950 72,000 72,000 60,000 TOTAL LEGAL & COURT SERVICES $332,577 $428,941 $359,000 $359,000 $360,000 .4. �1�1 N \'moo l\ Public Works 0 Public Works Overview Public Works Distribution by Area Street Lighting Sidewalks, 9.5% Street Signs Ramps 1.6% 2.9% Traffic Ctrl 3.1% Administration 3.4% Engineering Street Maint. 13.6% 50.4% Supery 14.3 Retaining Walls Bridges 0.5% 0.5% Public Works Distribution by Expenditure Central Sery 25. Equipmer 11.4% Commoames. 11.9% .• alaries 36.2% contractual Services 14.1% CITY OF EDINA ANNUAL BUDGET PAGE-19 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ADMINISTRATION 1240 SUMMARY OF PERFORMANCE MEASURES Public Works Administration -1240: Personal services consists of 1 & Y2 employees in this area. This department provides supervision and policy guidance over various Public Works departments. These departments are Engineering, Streets, Utilities, and Equipment Operation. The total permanent employment in the Public Works area is 60. The function of the City Engineer is also provided under Public Works Administration. Additionally, operating City liaison to other agencies such as MNDOT, Metro Council, Hennepin County, PCA, Minnesota Board of Health, Corps of Engineers, Department of Natural Resources, Nine Mile Creek and Minnehaha Creek Watershed Districts and other Cities is provided for through this account. 2000 2001 % Total Public Works Budget $4,420,625 $4,716,557 6.69% Explanation of Change: • Addition of one new full -time position in the Street Department. • Additional funds allocated to the Street Department for Career Development step changes for some personnel. This and the above item results in a 5% change in Street Department salary allocation versus the typical 3% increase. • Additional training dollars tied to the new union Career Development program. • Additional funds allocated for equipment rental and contracted services involving crushing of used road materials. • Additional funds allocated for anticipated rises in fuel related products, i.e., asphalt, cracking sealing material, seal coating oils, etc. CITY OF EDINA ANNUAL BUDGET PAGE - 20 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ADMINISTRATION 1240 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $113,557 $112,160 $115,293 $115,293 $118,760 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 674 1,500 1,000 1,000 1,000 6105 DUES & SUBSCRIPTIONS 130 40 150 150 150 6107 MILEAGE 3,204 3,204 3,265 3,265 3,500 6188 CELL PHONE 0 0 350 350 350 4,008 4,744 4,765 4,765 5,000 CENTRAL SERVICES: 6803 GENERAL 29,004 30,096 32,256 32,256 33,756 6804 CITY HALL 3,612 3,696 2,664 2,664 2,748 32,616 33,792 34,920 34,920 36,504 TOTAL ADMINISTRATION $150,181 $150,696 $154,978 $154,978 $160,264 CITY OF EDINA ANNUAL BUDGET PAGE - 21 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 1260 SUMMARY OF PERFORMANCE MEASURES Engineering -1260: Personal services consist of 7 & 1/2 employees in this area. The Engineering Department prepares plans, specifications and estimates for public construction projects. This includes street grading and surfacing, sanitary sewers, storm sewers, watermains and other structures and improvements. It supervises the construction of these projects and provides the necessary inspection to insure materials and workmanship are in accordance with project specifications. The department maintains records and files on all of the above mentioned activities and operates and maintains plan reproduction equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 22 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 1260 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $351,295 $350,069 $380,088 $380,088 $403,700 6011 OVERTIME 7,777 7,825 2,000 2,000 2,500 406,200 359,072 357,894 382,088 382,088 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 35,158 40,151 15,000 15,000 15,000 6104 CONTINUING EDUCATION 1,049 11,569 6,000 6,000 6,000 6105 DUES & SUBSCRIPTIONS 693 1,645 1,000 1,000 2,000 6106 MEETING EXPENSE 637 436 1,000 1,000 1,000 6107 MILEAGE 72 1,449 3,200 3,200 3,500 6188 CELL PHONE 2,192 2,964 2,000 2,000 3,000 39,801 58,214 28,200 28,200 30,500 COMMODITIES: 6406 GENERAL SUPPLIES 7,028 5,613 7,000 7,000 7,500 6548 BLUEPRINTING /CAD 1,327 1,556 3,000 3,000 2,500 6577 LUMBER & TOOLS 1,411 706 2,000 2,000 2,000 9,766 7,875 12,000 12,000 12,000 CENTRAL SERVICES: 6803 GENERAL 95,064 98,700 109,584 109,584 120,540 6804 CITY HALL 7,476 7,656 9,300 9,300 9,588 6808 EQUIPMENT OPERATION 11,856 12,336 13,020 13,020 13,740 114,396 118,692 131,904 131,904 143,868 EQUIPMENT: 6710 REPLACEMENT 41,894 60,789 50,000 50,000 50,000 TOTAL ENGINEERING $564,929 $603,464 $604,192 $604,192 $642,568 CITY OF EDINA ANNUAL BUDGET PAGE-23 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS SUPERVISION 1280-1281 SUMMARY OF PERFORMANCE MEASURES Supervision -1280: Personal services consist of 2'/2 time employees. The operations of the Public Works department are overseen by the Public Works Coordinator. Some of the activities include: 1. Maintaining a computerized vehicle management system to determine the expense of vehicle maintenance; 2. the purchasing and billing of equipment and supplies; and 3. maintaining an up to date inventory of the commodities used to service the City. Additionally, the Coordinator, through this account, plans and coordinates Public Works activities, maintains cost and work records and provides the training and instruction necessary to insure the men do their jobs most efficiently and effectively. Overhead - the major portion of this budget is the general benefits for the street department allocated from the Central Services General (1550) budget. Training -1281: This program provides for the personal services time and aids required to provide the necessary training. CITY OF EDINA ANNUAL BUDGET PAGE - 24 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS I SUPERVISION 1280-1281 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED SUPERVISION -1280 PERSONAL SERVICES: 6010 PAYROLL $93,071 $99,491 $111,405 $111,405 $123,541 6011 OVERTIME 2,024 3,316 1,400 1,400 1,000 124,541 95,095 102,807 112,805 112,805 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 1,502 1,679 5,000 5,000 4,000 6105 DUES & SUBSCRIPTIONS 495 300 500 500 500 6188 CELL PHONE 1,605 2,452 2,500 2,500 2,500 6270 GOPHER ONE STATE 1,575 3,015 3,000 3,000 3,000 6271 HAZ. WASTE DISPOSAL 15,562 7,800 10,000 10,000 10,000 20,739 15,246 21,000 21,000 20,000 CENTRAL SERVICES: 6803 GENERAL 379,800 394,621 403,920 403,920 444,300 6806 PUBLIC WORKS BUILDING 20,400 21,840 22,572 22,572 23,652 6808 EQUIPMENT OPERATION 2,136 2,220 2,340 2,340 2,472 402,336 418,681 428,832 428,832 470,424 TOTAL SUPERVISION $518,170 $536,734 $562,637 $562,637 $614,965 TRAINING -1281 PERSONAL SERVICES: 6010 PAYROLL $25,122 $23,628 $40,000 $40,000 $40,000 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 14,112 11,614 12,000 12,000 20,000 COMMODITIES: 6579 TRAINING AIDS 88 0 1,000 1,000 1,000 TOTAL TRAINING $39,322 $35,242 $53,000 $53,000 $61,000 TOTAL SUPERVISION & TRAINING $557,492 $571,976 $615,637 $615,637 $675,965 CITY OF EDINA ANNUAL BUDGET PAGE - 25 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS STREET DEPARTMENT SUMMARY OF PERFORMANCE MEASURES Street Department Payroll Summary - Distribution The Street Department consists of 28 personnel which include the following positions: 2 Team Leaders 1 Master Electrician 7 Heavy Equipment Operators 12 Equipment Operators 6 Specialists Additionally, 8 summer employees are hired to assist in various projects. Training Street Maintenance: General Maintenance Street Sweeping Street Renovation Snow & Ice Removal Street Lighting: Regular Ornamental Street Name Signs Traffic Control: Signal Maintenance Pavement Marking Bridges /Guard Rails Retaining Walls Public Sidewalks: Maintenance & Repair Snow & Ice Removal Parking Ramp Maintenance Parking Lots $40,000 Charged to Other Funds: Central Services: 355,000 City Hall $12,000 92,000 Public Works Building 34,400 194,000 Equipment Operation 21,000 189,500 Enterprise Funds 137,130 3,000 Total Street Payroll 30,000 40,000 15,000 21,000 15,000 7,000 15,000 19,000 13,000 11,000 $1,059,500 $1,264,030 CITY OF EDINA ANNUAL BUDGET PAGE - 26 FUND: FUNCTION: AREA: I PROGRAM: GENERAL I PUBLIC WORKS I STREET DEPARTMENT I SUMMARY OF PERFORMANCE MEASURES I This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE - 27 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS I STREET MAINTENANCE 1 1301 -1310 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 1301: These funds are allocated for the general repairs made to the street; ex: rubberized crack sealing, asphalt patching, minor seal coating, and miscellaneous repairs. Crews totaling approximately five "man years" work on general maintenance of City streets year round, weather permitting. Equipment -1305: This program provides funding for the replacement of existing equipment and the purchase of capital upgrades for all Public Works programs. Street Sweeping -1310: These funds are allocated for cleaning the 200 miles (800 lane miles) of City streets and 45 parking lots. Sweeping usually begins in early March, attempting to rid the streets and lots of winter sand to prevent being washed into storm sewers. Six men are involved in the sweeping effort from early spring into summer and begins again in the fall when leaves are swept up to prevent the clogging of catch basins. CITY OF EDINA ANNUAL BUDGET PAGE - 28 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS STREET MAINTENANCE 1301-1310 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED GENERAL MAINTENANCE -1301 PERSONAL SERVICES: 6010 PAYROLL $455,902 $337,148 $346,000 $346,000 $350,000 6011 OVERTIME 56,556 11,617 4,000 4,000 5,000 512,458 $348,765 350,000 350,000 355,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SVCS 6,156 8,109 1,000 1,000 1,000 6151 EQUIP RENTAUCRUSHING 7,568 4,366 11,000 11,000 16,000 6180 CONTRACTED REPAIR 10,333 16,528 13,650 13,650 14,000 6182 RUBBISH HAULING 3,982 4,496 4,000 4,000 5,000 6185 LIGHT & POWER 19 164 0 0 0 6201 LAUNDRY 11,750 11,078 13,000 13,000 13,000 39,808 44,741 42,650 42,650 49,000 COMMODITIES: 6406 GENERAL SUPPLIES 350,804 17,591 15,000 15,000 15,000 6517 SELECT MATERIALS 1,207 495 500 500 500 6517 ASPHALT MIX 15,322 8,436 12,000 12,000 14,500 6519 MC 1 OIL/RUB CRACK FILL 4,340 8,038 7,000 7,000 8,000 6520 CONCRETE 0 0 500 500 500 6556 TOOLS 12,824 15,984 12,000 12,000 13,000 6610 SAFETY EQUIPMENT 14,821 13,256 12,000 12,000 13,000 399,318 63,800 59,000 59,000 64,500 CENTRAL SERVICES: 6808 EQUIPMENT OPERATION 488,580 507,672 535,668 535,668 565,260 TOTAL GENERAL MAINTENANCE $1,440,164 $964,978 $987,318 $987,318 $1,033,760 EQUIPMENT -1305 EQUIPMENT: 6710 REPLACEMENT $424,811 $357,645 $420,000 $420,000 $450,000 6711 NEW 159,750 0 36,000 36,000 36,000 TOTAL REPLACEMENT $584,561 $357,645 $456,000 $456,000 $486,000 STREET SWEEPING -1310 PERSONAL SERVICES 6010 PAYROLL $70,162 $85,131 $85,000 $85,000 $90,000 6011 OVERTIME 1,204 800 2,000 2,000 2,000 71,366 85,931 87,000 87,000 92,000 COMMODITIES: 6523 BROOMS 14,858 9,994 14,500 14,500 15,000 6524 WEARING SHOES 0 949 1,000 1,000 1,000 14,858 10,943 15,500 15,500 16,000 TOTAL STREET SWEEPING $86,224 $96,874 $102,500 $102,500 $108,000 CITY OF EDINA ANNUAL BUDGET PAGE-29 71 GENERAL FUNCTION: PUBLIC WORKS I STREET MAINTENANCE SUMMARY OF PERFORMANCE MEASURES Street Renovation -1314: PROGRAM: 1314-1318 This program incorporates approximately fifteen to twenty miles of street renovation yearly. This work would include surface leveling prior to seal coating, and seal coating asphalt streets. Also, this would include some milling of asphalt streets, overlaying with a new lift of asphalt, and recycling street in place with an asphalt overlay. As to concrete streets, this account would fund concrete repairs that are not a result of watermain and utility repairs. The concrete repair would be concrete surface repairs, curb and gutter adjustments, and concrete panel replacement. This work area involves approximately twenty persons (full and part time) from May (when road restrictions are lifted) to late September. Snow and Ice Removal -1318: Snow and ice removal in Edina constitutes a majority of the Street Department's work during the winter months. The City, which consists of 200 miles of street, 17 miles of sidewalk, 5 miles of alley, 273 cul -de -sacs, 45 parking lots, and 3 parking ramps is divided in 26 snow plow routes. The equipment involved in plowing includes 21 trucks with plows, 2 graders, 5 loaders, and 3 sidewalk plows. Fifteen units are equipped with wings for more efficient plowing and some are equipped with pre- wetting equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 30 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS I STREET MAINTENANCE 1314-1318 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED RENOVATION -1314 PERSONAL SERVICES: 6010 PAYROLL $106,295 $168,007 $180,000 $180,000 $191,000 6011 OVERTIME 1,082 2,342 4,000 4,000 3,000 107,377 170,349 184,000 184,000 194,000 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIR 34,531 36,082 15,000 15,000 20,000 6181 DUMP CHARGES /RECYCLE 0 0 1,000 1,000 1,000 34,531 36,082 16,000 16,000 21,000 COMMODITIES: 6406 GENERAL SUPPLIES 9,666 5,878 6,000 6,000 6,000 6517 GRANULAR MATERIALS 19,739 32,230 30,000 30,000 40,000 6518 ASPHALT MIX 51,766 117,428 100,000 100,000 130,000 6519 EMUL. ASPHALT 18,231 38,163 40,000 40,000 45,000 6520 CONCRETE 58,730 21,695 30,000 30,000 30,000 158,132 215,394 206,000 206,000 251,000 TOTAL RENOVATION $300,040 $421,825 $406,000 $406,000 $466,000 SNOW & ICE REMOVAL -1318 PERSONAL SERVICES: 6010 PAYROLL $120,944 $122,925 $150,000 $150,000 $159,000 6011 OVERTIME 17,253 33,737 29,500 29,500 30,500 138,197 156,662 179,500 179,500 189,500 COMMODITIES: 6406 GENERAL SUPPLIES 32,109 4,090 8,000 8,000 8,000 6516 CALCIUM CHLOR. /DEICER 0 0 500 500 500 6517 SAND 21,409 28,637 30,000 30,000 30,000 6525 SALT 35,512 61,257 50,000 50,000 55,000 89,030 93,984 88,500 88,500 93,500 TOTAL SNOW & ICE REMOVAL $227,227 $250,646 $268,000 $268,000 $283,000 TOTAL STREET MAINTENANCE $2,638,216 $2,091,968 $2,219,818 $2,219,818 $2,376,760 CITY OF EDINA ANNUAL BUDGET PAGE-31 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET LIGHTING 1321 -1322 SUMMARY OF PERFORMANCE MEASURES Regular Street Lighting -1321: In the City, there are 1,720 NSP owned street lights; for the most part, "over the roadway" lights are attached to existing NSP service poles. The funds in this program are used for rental fees, power and replacement of existing systems. Ornamental Street Lighting -1322: The City owns 485 ornamental street lights. Ornamental lights include decorative or architectural lighting that has a unique design head and pole, or in some cases, antique lighting. The City is responsible for all parts and maintenance of the lights including underground wiring and painting of the poles. The funds in this program are expended on power parts, replacement fixtures, poles and lamps. CITY OF EDINA ANNUAL BUDGET PAGE - 32 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET LIGHTING 1321-1322 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED REGULAR -1321 PERSONAL SERVICES: 6010 PAYROLL $1,701 $1,148 $3,000 $3,000 $3,000 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 578 3,305 1,000 1,000 1,000 6185 LIGHT & POWER 297,209 347,380 315,000 315,000 315,000 297,787 350,685 316,000 316,000 316,000 COMMODITIES: 6530 REPAIR PARTS 0 0 500 500 500 TOTAL STREET LIGHTING REGULAR $299,488 $351,833 $319,500 $319,500 $319,500 ORNAMENTAL -1322 PERSONAL SERVICES: 6010 PAYROLL $20,134 $19,860 $25,000 $25,000 $30,000 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 209 0 500 500 500 6185 LIGHT & POWER 71,800 53,794 75,000 75,000 75,000 72,009 53,794 75,500 75,500 75,500 COMMODITIES: 6406 GENERAL SUPPLIES 10,516 9,290 10,000 10,000 10,000 6530 REPAIR PARTS 10,538 7,428 10,000 10,000 15,000 21,054 16,718 20,000 20,000 25,000 TOTAL STREET LIGHTING ORNAMENTAL $113,197 $90,372 $120,500 $120,500 $130,500 TOTAL STREET LIGHTING $412,685 $442,205 $440,000 $440,000 $450,000 CITY OF EDINA ANNUAL BUDGET PAGE - 33 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS TRAFFIC & STREET SIGNS 1325 SUMMARY OF PERFORMANCE MEASURES Street Name Signs/Traffic Signs -1325: The funds for this program are used for the maintenance and replacement of the City's 2,200 street name signs. These signs usually last 6 to 7 years, however, most are replaced earlier due to damages or vandalism at a rate of roughly 10% per year. The traffic sign account covers the maintenance and replacement of approximately 2,500 traffic signs. CITY OF EDINA ANNUAL BUDGET PAGE - 34 FUND: FUNCTION: I AREA: TRAFFIC PROGRAM: GENERAL PUBLIC WORKS & STREET NAME SIGNS 1325 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $42,312 $40,865 $40,000 $40,000 $40,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 0 500 500 500 COMMODITIES: 6406 GENERAL SUPPLIES 14,306 14,039 12,000 12,000 13,000 6531 SIGNS & POSTS 25,291 14,243 19,500 19,500 21,500 6532 PAINT 107 0 1,000 1,000 1,000 39,704 28,282 32,500 32,500 35,500 TOTAL STREET NAME SIGNS $82,016 $69,147 $73,000 $73,000 $76,000 CITY OF EDINA ANNUAL BUDGET PAGE - 35 FUND GENERAL FUNCTION: PUBLIC WORKS I TRAFFIC CONTROL 1 1330-1335 SUMMARY OF PERFORMANCE MEASURES Traffic Signal Maintenance -1330: The City owns and maintains seven traffic signal systems, and in conjunction with the State, maintains an additional seven signal systems. Electronic maintenance is performed down to a component level on all printed circuit boards. Ninety percent of the funds from this account are applied toward light and power with the remaining 10% directed towards parts, back -up equipment and test equipment. Pavement Marking -1335: The City sign shop, which is responsible for pavement marking, consists of 2 men, 1 truck, 2 stripers, and 1 trailer. The bulk of the funds for this account are directed towards the following projects: Projects - Center line striping of State Aid streets - Lane striping - Painting legends & arrows on pavement and parking lots; and 70 school crossings Material Used 450 gallons paint 250 gallons paint 100 gallons paint Additionally, the sign shop is responsible for striping the City's 45 parking lots and painting the center line and messages on Cornelia and Bredeson Park walking paths. Also, the 6532 line item now includes permanent pavement marking materials. We have found that some high traffic areas and concrete streets do not hold paint very well. We have changed to different materials which last longer. CITY OF EDINA ANNUAL BUDGET PAGE - 36 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS TRAFFIC CONTROL 1330-1335 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED TRAFFIC SIGNAL MAINTENANCE 1330 PERSONAL SERVICES: 6010 PAYROLL $4,650 $11,829 $15,000 $15,000 $15,000 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 5,371 0 3,000 3,000 4,000 6185 LIGHT & POWER 60,822 57,828 65,000 65,000 60,000 6215 EQUIPMENT MAINT. 8,157 18,736 25,000 25,000 24,000 74,350 76,564 93,000 93,000 88,000 COMMODITIES: 6406 GENERAL SUPPLIES 1,074 190 1,500 1,500 1,500 6530 REPAIR PARTS 4,447 2,027 4,000 4,000 5,000 5,521 2,217 5,500 5,500 6,500 TOTAL TRAFFIC SIGNAL MAINTENANCE $84,521 $90,610 $113,500 $113,500 $109,500 PAVEMENT MARKING -1335 PERSONAL SERVICES: 6010 PAYROLL $14,082 $13,204 $21,000 $21,000 $21,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 0 500 500 500 COMMODITIES: 6406 GENERAL SUPPLIES 6,114 3,845 3,000 3,000 3,000 6532 PAINT & PAVE MARKING 7,228 14,718 12,000 12,000 13,000 13,342 18,563 15,000 15,000 16,000 TOTAL PAVEMENT MARKING $27,424 $31,767 $36,500 $36,500 $37,500 TOTAL TRAFFIC CONTROL $111,945 $122,377 $150,000 $150,000 $147,000 CITY OF EDINA ANNUAL BUDGET PAGE - 37 (FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC WORKS I BRIDGES /GUARD RAILS 1 1343 SUMMARY OF PERFORMANCE MEASURES Bridges /Guard Rails -1343: The sign shop is responsible for the sanding, priming, and painting of bridge rails and guide posts. There are 25 bridges and culverts in the City which require annual inspection and certification to the state as to their condition. Major deck repairs are taken care of by outside contractors. Additionally, there are numerous guard rail locations throughout the City requiring periodic maintenance. CITY OF EDINA ANNUAL BUDGET PAGE - 38 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS I BRIDGES /GUARD RAILS 1343 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES:_ 6010 PAYROLL $15,043 $8,242 $15,000 $15,000 $15,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 0 2,000 2,000 4,000 6151 EQUIPMENT RENTAL 0 0 500 500 500 0 0 2,500 2,500 4,500 COMMODITIES: 6406 GENERAL SUPPLIES 6,708 1,611 2,000 2,000 3,000 6533 GUARD RAIL MATERIAL 472 504 2,000 2,000 3,000 7,180 2,115 4,000 4,000 6,000 TOTAL BRIDGES /GUARD RAILS $22,223 $10,357 $21,500 $21,500 $25,500 CITY OF EDINA ANNUAL BUDGET PAGE - 39 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS RETAINING WALL MAINT. 1344 SUMMARY OF PERFORMANCE MEASURES Retaining Wall Maintenance —1344: There are approximately 50 retaining walls in the City. They are beginning to show age for various reasons and are in need of repair. They are constructed of timber, lannon stone and other landscaping materials. This program would provide for materials, some contracted repairs, and labor distributed from the general street maintenance program. CITY OF EDINA ANNUAL BUDGET PAGE - 40 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC WORKS RETAINING WALLS 1344 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $0 $3,074 $7,000 $7,000 $7,000 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIRS 9,496 14,566 10,000 10,000 12,000 COMMODITIES: 6406 GENERAL SUPPLIES 0 1,262 1,000 1,000 1,000 6577 LUMBER/STONE 11,088 0 3,000 3,000 5,000 11,088 1,262 4,000 4,000 6,000 TOTAL RETAINING WALLS $20,584 $18,902 $21,000 $21,000 $25,000 CITY OF EDINA ANNUAL BUDGET PAGE-41 (FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS I RAMPS, PARKING LOTS 1 1365-1375 SUMMARY OF PERFORMANCE MEASURES Sidewalks - Maintenance & Repair -1365: Maintenance and repairs for the City's 22 miles of sidewalk begin in the early spring with the sweeping of winter sand and proceed through the summer and fall with maintenance on an as needed basis by the City street crews. Sidewalks - Snow & Ice Removal -1370: Removal of snow from the City's 22 miles of sidewalk is another responsibility of the Street department. Three snow plow /blowers are used to accomplish this task. Under normal conditions, it takes 2 to 4 days to clear walks. Parking Ramp Maintenance -1375: The City owns 3 parking ramps in downtown Edina. Each ramp consists of three levels, with 302 spaces in the south ramp, 274 spaces in the north ramp and 150 in the newest north ramp. The funds from this account are allocated towards plowing, sweeping, lighting, cleaning supplies, and contractual services. $11,000 is received in revenue from the 50`h and France Business Association to pay for their portion of ramp maintenance. CITY OF EDINA ANNUAL BUDGET PAGE - 42 FUND: FUNCTION: I AREA: SIDEWALKS I PROGRAM: GENERAL PUBLIC WORKS RAMPS, PARKING LOTS 1365-1375 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED SIDEWALKS - MAINTENANCE & REPAIR -1365 PERSONAL SERVICES: 6010 PAYROLL $6,728 $10,632 $10,000 $10,000 $15,000 COMMODITIES: 6406 GENERAL SUPPLIES 2,899 1,321 1,000 1,000 1,000 6518 BLACKTOP 0 0 500 500 500 6520 CONCRETE 0 1,112 3,000 3,000 2,000 2,899 2,433 4,500 4,500 3,500 TOTAL SIDEWALK - MAINTENANCE & REPAIR $9,627 $13,065 $14,500 $14,500 18,500 SIDEWALKS - SNOW & ICE REMOVAL -1370 PERSONAL SERVICES: 6010 PAYROLL $8,803 $11,119 $11,500 $11,500 $17,000 6011 OVERTIME 1,058 1,764 2,500 2,500 2,000 9,861 12,883 14,000 14,000 19,000 COMMODITIES: 6406 GENERAL SUPPLIES 0 0 500 500 500 TOTAL SIDEWALK - SNOW & ICE REMOVAL $9,861 $12,883 $14,500 $14,500 $19,500 PARKING RAMP MAINT. - 1375 PERSONAL SERVICES: 6010 PAYROLL $5,288 $4,081 $10,000 $10,000 $10,000 6011 OVERTIME 1,084 3,919 3,000 3,000 3,000 6,372 8,000 13,000 13,000 13,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 10,732 202 12,000 12,000 12,000 6185 LIGHT & POWER 37,379 38,849 40,000 40,000 40,000 48,111 39,051 52,000 52,000 52,000 COMMODITIES: 6406 GENERAL SUPPLIES 372 548 1,000 1,000 1,000 6511 CLEANING SUPPLIES 0 0 500 500 500 6530 REPAIR PARTS 137 1,623 8,000 8,000 10,000 509 2,171 9,500 9,500 11,500 TOTAL PARKING RAMP MAINTENANCE $54,992 $49,222 $74,500 $74,500 $76,500 CITY OF EDINA ANNUAL BUDGET PAGE - 43 (FUND: GENERAL I FUNCPUBLIC WORKS I ARRAMPS PIARKI G LOTS 1 PROGRAM1380 SUMMARY OF PERFROMANCE MEASURES Parking Lot Maintenance -1380: Funds for this program are directed toward maintaining the City's parking lots. Maintenance includes sweeping, plowing and striping of the lots and is accomplished by the street department. CITY OF EDINA ANNUAL BUDGET PAGE - 44 FUND: FUNCTION: AREA: SIDEWALKS I PROGRAM: GENERAL PUBLIC WORKS I RAMPS, PARKING LOTS 1380 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PARKING LOT MAINTENANCE -1380 PERSONAL SERVICES: 6010 PAYROLL $14,037 $1,482 $5,000 $5,000 $11,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 18,620 0 500 500 500 COMMODITIES: 6406 GENERAL SUPPLIES 8,284 0 500 500 500 6518 BLACKTOP 35,414 4,814 10,000 10,000 10,000 6519 ROAD OIL/SEALING 0 0 1,000 1,000 1,000 43,698 4,814 11,500 11,500 11,500 TOTAL PARKING LOTS $76,355 $6,296 $17,000 $17,000 $23,000 TOTAL SIDEWALKS - RAMPS & PARKING LOTS $150,835 $81,466 $120,500 $120,500 $137,500 �C mm Public Safety Public Safety Overview Public Safety Distribution. by Area Health Inspections 5.6% 4.8%- Fire Animal Control 0.8% Civil Defense 0.4% Public Safety Distribution by Expenditure Central Services Equipment 4.9% Commodities 2.0% Contractue Services 7.2% Police 55.0% alaries 35.2% CITY OF EDINA ANNUAL BUDGET PAGE-45 FUND: GENERAL Police —1400 PUBLIC SAFETY I POLICE PROTECTION SUMMARY OF PERFORMANCE MEASURES PROGRAM: 1400 -1419 Personal services consist of 64 full time employees, part-time help, community service officers and dispatching help. The City of Edina Police Department is called upon to perform many emergency and public service tasks throughout the year. In 1999, the department responded to over 24,965 calls for service which involved medicals, fires, emergencies, accidents, thefts, damage to property, suspicious persons and vehicles, alarm responses as well as public service and educational activities. Approximately 30% of these calls require multiple officer responses which equals over 30,000 officer responses. The City reports approximately 1,475 major Part I crimes such as burglary, robbery, assault, etc., with an additional 1,144 Part II or lessor crimes also reported. Police respond to emergency calls within 5 minutes and to non - emergency calls within 10 minutes under normal conditions. The Police Department is also responsible for educating the public in crime prevention techniques, investigation of all felony crimes against persons and, where warranted, other crimes as well. Over 80% of the Police budget is directly or indirectly spent on labor. The Police Department operates 1,095 shifts, 7 days a week, 24 hours per day and maintains an average patrol strength of 5.2 officers at any given time. Explanation of Change: $41,000 added in payroll to fund an additional dispatch position. Emergency Medical Dispatching has increased staffing needs to handle phone calls and radio traffic while providing emergency medical instructions until trained personnel arrive on the scene. The additional position will allow the transfer of dispatch supervisory duties from a sworn officer to a civilian. $7,500 added to continuing education to train police officers in how to utilize the MDTs and computer technology becoming available to them. The officers' skills need to match the equipment and software we are providing in order to fully utilize the improvements. $3,000 added to teletype service to fund state mandated upgrades to Criminal Justice Data Network, which provides stolen vehicles, warrants and criminal history information. The state network is being replaced with a high -speed system that has expanded capabilities and the ability to share criminal justice data in an integrated format. CITY OF EDINA ANNUAL BUDGET PAGE - 46 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY I POLICE PROTECTION 1400-1419 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED POLICE SERVICES -1400 PERSONAL SERVICES: 6010 PAYROLL $3,064,635 $3,150,522 $3,376,796 $3,376,796 $3,565,711 6011 OVERTIME 135,428 164,441 95,000 95,000 95,000 3,200,063 3,314,963 3,471,796 3,471,796 3,660,711 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 20,804 7,188 10,185 10,185 10,490 6104 CONTINUING EDUCATION 34,569 26,879 23,000 23,000 30,500 6105 DUES & SUBSCRIPTIONS 3,135 3,285 1,600 1,600 2,338 6106 MEETING EXPENSE 652 498 1,000 1,000 1,030 6107 MILEAGE 1,433 1,882 1,000 1,000 1,030 6151 EQUIPMENT RENTAL 22,200 5,836 29,000 29,000 29,870 6160 DATA PROCESSING 35,000 19,203 60,000 60,000 61,800 6188 TELEPHONE 10,454 9,800 11,300 11,300 11,639 6201 LAUNDRY 989 255 500 500 515 6203 UNIFORM ALLOWANCE 41,078 36,397 38,135 38,135 39,279 6204 TELETYPE SERVICE 2,640 2,640 3,420 3,420 6,420 6215 EQUIPMENT MAINT. 6,133 22,480 11,000 11,000 11,330 6221 RANGE RENTAL 0 0 3,000 3,000 3,090 6230 SERVICE CONTR. - EQUIP. 30,171 49,449 33,738 33,738 34,750 209,258 185,792 226,878 226,878 244,081 COMMODITIES: 6405 BOOKS AND PAMPHLETS 1,436 1,563 2,460 2,460 2,460 6406 GENERAL SUPPLIES 16,615 13,131 10,181 10,181 25,000 6408 PHOTOGRAPHIC SUPPLIES 3,124 3,384 2,985 2,985 2,985 6510 FIRST AID SUPPLIES 271 120 812 812 812 6513 OFFICE SUPPLIES 3,682 3,055 2,498 2,498 2,498 6514 INSPECTION EXPENSES 549 953 1,030 1,030 1,030 6551 AMMUNITION 13,418 10,930 8,658 8,658 8,689 6553 PRISONER MEALS 167 111 515 515 515 6575 PRINTING 5,868 10,922 13,400 13,400 13,400 6610 SAFETY EQUIPMENT 587 6,479 1,704 1,704 3,000 $45,717 $50,648 $44,243 $44,243 $60,389 CITY OF EDINA ANNUAL BUDGET PAGE-47 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC SAFETY I POLICE PROTECTION 1 1400-1419 SUMMARY OF PERFORMANCE MEASURES Total Police Budget Reserve Program -1419: 2000 2001 $5,189,609 $5,496,396 of D. to 170 The reserve program is comprised of the Senior Police Reserve (10 members), Explorer Post 925 (20 members), and the Edina Police Reserve (12 members). Senior Police Reserves perform 440 hours of contract work ranging from crime prevention to personnel recruiting. Explorer Post 925 contributes approximately 700 hours of public services to various community events and programs. This is a result of career orientation and training provided by the Police Department. The Edina Police Reserve serves the community in excess of 1,400 hours annually. They perform work during special events and provide non - emergency service work and patrol. CITY OF EDINA ANNUAL BUDGET PAGE - 48 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY I POLICE PROTECTION 1400-1419 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED CENTRAL SERVICES: 6803 GENERAL $838,152 $869,496 $819,156 $819,156 $909,180 6804 CITY HALL 51,156 52,368 75,720 75,720 78,012 6808 EQUIPMENT OPERATION 212,004 220,296 232,452 232,452 245,292 1,232,484 1,101,312 1,142,160 1,127,328 1,127,328 EQUIPMENT: 6710 REPLACEMENT 294,087 263,509 296,617 296,617 275,697 275,697 294,087 263,509 296,617 296,617 TOTAL POLICE SERVICES $4,850,437 $4,957,072 $5,166,862 $5,166,862 $5,473,362 RESERVE PROGRAM -1419 CONTRACTUAL SERVICES: 6102 CONTRACTUAL SERVICES $13,200 $12,200 $13,200 $13,200 13,200 6104 CONTINUING EDUCATION 2,187 4,890 3,300 3,300 3,400 6106 MEETING EXPENSE 53 72 1,100 1,100 1,133 6203 UNIFORM ALLOWANCE 5,956 4,239 4,237 4,237 4,364 21,396 21,401 21,837 21,837 22,097 COMMODITIES: 6406 GENERAL SUPPLIES 1,104 658 334 334 344 EQUIPMENT: 6710 REPLACEMENT 0 0 576 576 593 TOTAL RESERVE PROGRAM $22,500 $22,059 $22,747 $22,747 $23,034 TOTAL POLICE PROTECTION $4,872,937 $4,979,131 $5,189,609 $5,189,609 $5,496,396 CITY OF EDINA ANNUAL BUDGET PAGE-49 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PUBLIC SAFETY I CIVILIAN DEFENSE 1 1460 SUMMARY OF PERFORMANCE MEASURES Civilian Defense -1460: Personal services consist of '/d the time of the police chief. This is a cumulative estimate of Police department time of the Director, Coordinator, and administrative specialists. The objective of the Civilian Defense program is to prepare the community for disasters or emergencies - natural or man -made. This is accomplished by compliance with Federal, State and County guidelines for emergency preparedness planning. Action plans are developed and practiced at the City level. This activity, coupled with 10 outdoor warning sirens, ensures the operation of government and maintenance of emergency services during disasters. 2000 2001 % Total Civilian Defense Budget $40,521 $41,764 3.07% CITY OF EDINA ANNUAL BUDGET PAGE - 50 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY CIVILIAN DEFENSE 1460 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $22,531 $24,925 $23,466 $23,466 $24,215 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 110 1,030 1,030 1,060 6104 CONTINUING EDUCATION 550 474 1,065 1,065 1,097 6105 DUES & SUBSCRIPTIONS 75 145 105 105 108 6180 CONTRACTED REPAIRS 0 378 515 515 514 6185 LIGHT AND POWER 595 795 695 695 716 6230 SERVICE CONTRACTS 3,452 5,310 4,755 4,755 4,898 4,672 7,212 8,165 8,165 8,393 COMMODITIES: 6406 GENERAL SUPPLIES 51 1,338 1,216 1,216 1,252 EQUIPMENT: 6710 REPLACEMENT 0 0 7,674 7,674 7,904 TOTAL CIVILIAN DEFENSE $27,254 $33,475 $40,521 $40,521 $41,764 CITY OF EDINA ANNUAL BUDGET PAGE - 51 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY ANIMAL CONTROL 1450 SUMMARY OF PERFORMANCE MEASURES Animal Control -1450: Personal services consist of 1 full time person. Animal control is provided 12 hours per day by augmenting one Animal Control Officer with CSOs responding to calls for service. Animal control is a function of the Police Department. The Animal Control Officer is responsible for the enforcement of the City's animal - related ordinances and also assists City residents with animal control problems, both wild and domestic. Approximately 3,000 calls for service are responded to annually. Priorities for animal control are the safety and protection of persons, the well -being of the City's animal population, and the protection of property. 2000 2001 % Total Animal Control Budget $67,925 $77,458 14.03% CITY OF EDINA ANNUAL BUDGET PAGE - 52 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY ANIMAL CONTROL 1450 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PERSONAL SERVICES: 6010 PAYROLL $30,255 $34,288 $38,692 $38,692 $40,477 6011 OVERTIME 395 483 1,550 1,550 1,600 42,077 30,650 34,771 40,242 40,242 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 0 30 770 770 770 6217 KENNEL SERVICES 6,210 11,148 6,401 6,401 6,593 6,210 11,178 7,171 7,171 7,363 COMMODITIES: 6406 GENERAL SUPPLIES 927 504 3,478 3,478 3,582 CENTRAL SERVICES: 6803 GENERAL 10,800 11,220 7,524 7,524 14,556 6808 EQUIPMENT OPERATION 2,880 3,000 3,168 3,168 3,348 13,680 14,220 10,692 10,692 17,904 EQUIPMENT: 6710 REPLACEMENT 0 22,901 6,342 6,342 6,532 TOTAL ANIMAL CONTROL $51,467 $83,574 $67,925 $67,925 $77,458 CITY OF EDINA ANNUAL BUDGET PAGE - 53 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF PERFORMANCE MEASURES Fire Protection -1470: Personal services consist of 31 full time personnel, 1 part time position and 15 volunteer firefighters. Services are provided in 5 primary areas; fire suppression, special operations, emergency medical services, fire prevention, and public information. The primary purpose of fire suppression and special operations is to provide an immediate response to protect lives, property and the environment from exposure to natural, industrial and environmental hazards. Response should place a fire or emergency unit on the scene within 8 minutes at least 90% of the time. Typical actions are search, rescue, and removal of persons in immediate danger, interior fire attack to stop the fire development, exterior fire streams to prevent fire extension, fire extinguishment and control. Also necessary actions and measures to minimize property damage by smoke, water, weather and release of hazardous or toxic materials. Equipment consists of 3 pumpers, 1 aerial tower and various support vehicles. In 1999, 1,131 fire responses included fires, hazardous conditions, and public service emergency calls. The purpose of Emergency Medical Services (EMS) is to provide immediate and advanced life support actions to meet the community's emergency medical needs. Response should place an ambulance on the scene within 6 minutes at least 90% of the time. Equipment consists of 3 Advanced Life Support (ALS) paramedic ambulances and one ALS pumper. Services provide both immediate emergency care and transportation to metro -area hospitals. Paramedics are cross - trained as firefighters, and all firefighters are cross - trained to emergency medical technician level. Emergency medical services also include public information activities to prevent and best prepare citizens for emergency medical situations. In 1999, medical calls totaled 2,812, up 4.4 % from 1998. The long term trend in medical emergency calls is upward. The goal of fire prevention activities is three -fold: first, to prevent fire ignition whenever possible, second, when fires do occur, to minimize fire impact on lives and property, and finally information management to allow us to forecast needs in the areas of built fire protection systems, operational support and program development. Strategies for action include fire detection, automatic suppression, structural compartmentalization, building access and site controls. Prevention information emphasizes citizen survival by teaching proven fire safety techniques. All Fire Department personnel are involved in public information programs and building inspection activities. Fire inspectors typically make the specialized permit and approval inspections. CITY OF EDINA ANNUAL BUDGET PAGE - 54 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION7 1470 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PERSONAL SERVICES: 6010 PAYROLL $1,632,013 $1,683,043 $1,837,265 $1,837,265 $1,880,000 6011 OVERTIME 307,572 267,415 359,487 359,487 340,000 1,939,585 1,950,458 2,196,752 2,196,752 2,220,000 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 22,023 78,641 72,405 72,405 74,000 6104 CONTINUING EDUCATION 6,807 11,388 15,750 15,750 20,250 6105 DUES & SUBSCRIPTIONS 1,221 1,697 1,050 1,050 1,600 6106 MEETING EXPENSE 177 378 525 525 500 6107 MILEAGE 739 88 240 240 200 6151 EQUIPMENT RENTAL 6,446 4,979 3,300 3,300 5,500 6160 DATA PROCESSING 5,000 15,150 15,450 15,450 15,500 6175 PHYSICAL EXAMINATION 0 1,595 0 0 2,000 6180 CONTRACTED REPAIRS 17,245 45,046 23,500 23,500 35,000 6182 RUBBISH REMOVAL 1,226 1,260 1,050 1,050 1,300 6185 LIGHT AND POWER 8,794 9,198 8,460 8,460 9,200 6186 HEAT 8,064 7,627 14,175 14,175 9,000 6188 CELL PHONE 4,886 3,978 1,530 1,530 4,200 6189 SEWER AND WATER 1,169 1,221 1,220 1,220 1,300 6201 LAUNDRY 2,702 3,257 3,050 3,050 3,300 6203 UNIFORM ALLOWANCE 19,476 16,117 14,280 14,280 0 6215 PREVENTATIVE MAINT. 10,814 10,557 6,120 6,120 11,000 6260 LICENSES AND PERMITS 44 461 210 210 400 116,833 212,638 182,315 182,315 194,250 COMMODITIES: 6405 BOOKS AND PAMPHLETS 991 1,555 1,000 1,000 1,700 6406 GENERAL SUPPLIES 28,274 73,609 15,450 15,450 45,000 6408 PHOTOGRAPHIC SUPPL. 560 891 950 950 900 6510 FIRST AID SUPPLIES 31,737 37,124 20,250 20,250 45,000 6511 CLEANING SUPPLIES 2,261 544 850 850 800 6513 OFFICE SUPPLIES 956 3,200 850 850 1,500 6530 REPAIR PARTS 4,882 7,592 2,370 2,370 6,000 6550 HAZARDOUS MATERIALS 1,048 1,428 1,990 1,990 500 6552 PROTECTIVE CLOTHING 1,892 8,795 4,000 4,000 5,000 6556 TOOLS 1,225 1,435 1,000 1,000 1,500 6557 FIREFIGHTING FOAM 0 0 0 0 800 6558 FIRE UNIFORMS 0 0 0 0 12,000 6579 TRAINING AIDS 4,072 2,541 2,200 2,200 2,220 6614 FIRE PREVENTION 594 1,558 1,500 1,500 1,500 $78,492 $140,272 $52,410 $52,410 $124,420 CITY OF EDINA ANNUAL BUDGET PAGE - 55 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF PERFORMANCE MEASURES Explanation of Change: $54,207 plus benefits have been added for an additional Paramedic /Firefighter to provide additional staffing for Fire Station #2. $30,000 has been subtracted from the Overtime budget due to the increase in staff. $ 4,500 has been added to the Continuing Education budget to meet the rising cost of training requirements. The line item budget numbers have been adjusted to more accurately reflect the Actual expenditures. Total Fire Budget 2000 2001 $3,153,109 $3,328,585 5.57% CITY OF EDINA ANNUAL BUDGET PAGE - 56 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY I FIRE PROTECTION 1470 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED CENTRAL SERVICES: 6803 GENERAL $462,396 $478,800 $473,292 $473,292 $531,816 6808 EQUIPMENT OPERATION 74,280 77,208 81,468 81,468 85,968 536,676 617,784 $556,008 554,760 554,760 EQUIPMENT: 6710 REPLACEMENT 504,050 108,791 166,872 166,872 172,131 6711 NEW 26,872 8,307 0 0 0 530,922 117,098 166,872 166,872 172,131 TOTAL FIRE PROTECTION $3,202,508 $2,976,474 $3,153,109 $3,153,109 $3,328,585 CITY OF EDINA ANNUAL BUDGET PAGE - 57 FUND: GENERAL Public Health - 1490: PUBLIC SAFETY I PUBLIC HEALTH SUMMARY OF PERFORMANCE MEASURES Personal services consist of 3.1 full time employees and part time help in this area. 1490 The health department inspects food establishments, investigates foodborne illness reports, inspects public swimming pools, investigates nuisance complaints, investigates housing complaints, responds to concerns about the Minnesota Clean Indoor Air Act and provides laboratory support for food and water analysis. The department contracts for personal public health services such as home health care, family health, health promotion, and disease prevention and control. The cost of the contracted services are as follows: Home Health Care $ 110,250 Family Health 44,847 Health Promotion 16,818 Disease prevention and Control 14,950 Total $ 186,865 The Health Department provides staff support for the Edina Community Health Services Advisory Committee and administers the development and implementation of the Edina Community Health Service biannual plan. The Department administers the City properties' refuse collection contract and serves as a resource for City employees' occupational health and safety. In 1999, the Department performed 239 food establishment inspections, 444 swimming pool inspections, 65 nuisance investigations, 1 Minnesota Clean Indoor Act complaint investigations, 21 housing complaint investigations and analyzed 5,028 food and water samples for 10 local units of government, Explanation of Change: $5,000 was added to purchase noise monitoring equipment. Total Public Health Budget 2000 $461,664 2001 % $483,791 4.79% CITY OF EDINA ANNUAL BUDGET PAGE - 58 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY PUBLIC HEALTH 1490 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $171,559 $176,796 $192,750 $192,750 $198,526 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 173,477 181,552 182,005 182,005 186,865 6104 CONTINUING EDUCATION 2,017 1,170 1,325 1,325 1,365 6105 DUES & SUBSCRIPTIONS 613 2,125 775 775 800 6107 MILEAGE 7,826 7,585 7,765 7,765 7,998 6201 LAUNDRY 0 0 135 135 140 183,933 192,432 192,005 192,005 197,168 COMMODITIES: 6406 GENERAL SUPPLIES 553 341 3,265 3,265 3,363 6408 PHOTOGRAPHIC SUPPLIES 68 39 500 500 515 6575 PRINTING 107 54 360 360 370 728 434 4,125 4,125 4,248 CENTRAL SERVICES: 6803 GENERAL 50,069 51,840 52,464 52,464 57,720 6804 CITY HALL 3,672 3,756 3,984 3,984 4,104 6806 PUBLIC WORKS BUILDING 7,068 7,584 7,836 7,836 8,208 6808 EQUIPMENT OPERATION 2,136 2,220 2,340 2,340 2,472 62,945 65,400 66,624 66,624 72,504 EQUIPMENT: 6710 REPLACEMENT 0 2,643 6,160 6,160 11,345 TOTAL PUBLIC HEALTH $419,165 $437,705 $461,664 $461,664 $483,791 CITY OF EDINA ANNUAL BUDGET PAGE - 59 (FUND: GENERAL I FUNCPUBLIC SAFETY AREA. INSPECTIONS PROGRAM: 1495 SUMMARY OF PERFORMANCE MEASURES Inspections - 1495: Personal services consist of the building official, 4% full time inspectors and 1% full time support staff. The Inspections Department issues 3,820 building permits per year. They also enforce the Uniform Building Code, the State Building Code and make over 8,500 inspections per year. The Department also issues over 1,440 plumbing permits and 1,785 mechanical permits per year. 1999 revenue for the various permits issued was as follows: Building Permits $ 1,372,687 Plumbing Permits 112,309 HVAC Permits 238,523 The Building Department also receives 5 to 6 complaint calls per week from residents which are investigated promptly. Explanation of Change: $5,500 has been added to preserve and archive commercial plans. $ 900 has been added for inspectors' uniforms. Total Inspections Budget 2000 2001 $514,247 $557,453 ?J.4U% CITY OF EDINA ANNUAL BUDGET PAGE - 60 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PUBLIC SAFETY INSPECTIONS 1495 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PERSONAL SERVICES: 6010 PAYROLL $276,652 $290,834 $354,052 $354,052 $369,596 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 8,755 11,929 13,178 13,178 13,573 6104 CONTINUING EDUCATION 1,418 1,229 3,029 3,029 2,500 6105 DUES & SUBSCRIPTIONS 85 195 715 715 650 6107 MILEAGE 3,213 2,604 3,182 3,182 3,277 6136 PLAN MANAGEMENT 0 0 0 0 5,500 6160 DATA PROCESSING 0 6,186 21,156 21,156 21,790 6188 TELEPHONE 1,465 2,128 1,754 1,754 0 14,936 24,271 43,014 43,014 47,290 COMMODITIES: 6405 BOOKS AND PAMPHLETS 737 647 658 658 677 6406 GENERAL SUPPLIES 2,032 1,977 1,153 1,153 1,893 6558 UNIFORMS 0 0 0 0 900 6575 PRINTING 2,514 3,884 2,856 2,856 2,941 5,283 6,508 4,667 4,667 6,411 CENTRAL SERVICES: 6803 GENERAL 71,208 75,504 83,052 83,052 103,632 6804 CITY HALL 8,268 8,460 7,980 7,980 8,220 6808 EQUIPMENT OPERATION 6,624 6,888 7,272 7,272 7,668 86,100 90,852 98,304 98,304 119,520 EQUIPMENT: 6710 REPLACEMENT 12,564 34,883 14,210 14,210 14,636 TOTAL INSPECTIONS $395,535 $447,348 $514,247 $514,247 $557,453 o e �pi o Park &Recreation Park Recreation Overview Maintenar 70.6% Park & Recreation Distribution by Area Administration 3.1% Park & Recreation Distribution by Expenditure Recreation 6.3% Central Services 21.5% Equipment 4 ` 4.1% Salaries Commoditiess 54.1% 7.7% r � Contractual Services 12.7% CITY OF EDINA ANNUAL BUDGET PAGE - 61 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I ADMINISTRATION 1 1600 SUMMARY OF PERFORMANCE MEASURES Park Administration -1600: Personal services consist of 7 full time employees and occasional seasonal part time help in this area. The seven full time positions include: 1. Director 2. Assistant Director 3. Recreation Supervisor 4. Adaptive Recreation Supervisor 5. Senior Citizen Director 6. Office Coordinator 7. Secretary Responsibility is to administer and maintain the entire Park and Recreation Department including: 39 parks totaling 1,552 acres of park property, revenue facilities (Golf Courses, Arena, Aquatic Center, Art Center, Edinborough Park, and Centennial Lakes Park), administering and programming a Senior Citizen's Center, adaptive recreation program, administering and scheduling adult and youth recreational programs and thirteen athletic associations (Edina Baseball Association, Edina Basketball Association, Edina Girls' Athletic Association, Edina Girls Traveling Basketball, Edina Youth Softball Association, Edina Swim Club, Edina Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, Jr. Olympic Volleyball Association, Edina Soccer Traveling Club and Edina Soccer Association), and working closely in operation and administration of the Edina Garden Council, the Edina Historical Society and the Edina Museum. 2000 2001 % Total Park & Recreation Budget $2,341,074 $2,544,077 8.67% CITY OF EDINA ANNUAL BUDGET PAGE - 62 FUND: FUNCTION: I AREA: PROGRAM: GENERAL PARK & RECREATION ADMINISTRATION 1600 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $341,591 $363,046 $395,223 $395,223 $406,825 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 5,401 6,840 5,600 5,600 5,900 6104 CONTINUING EDUCATION 3,712 2,645 3,898 3,898 4,014 6105 DUES & SUBSCRIPTIONS 1,591 1,627 1,750 1,750 1,802 6106 MEETING EXPENSES 0 0 0 0 500 6107 MILEAGE 13,470 13,447 13,874 13,874 14,570 6188 TELEPHONE 258 1,785 1,373 1,373 1,414 24,432 26,344 26,495 26,495 28,200 COMMODITIES: 6405 BOOKS & PAMPHLETS 0 0 100 100 100 6406 GENERAL SUPPLIES 1,144 2,821 1,478 1,478 1,522 6513 OFFICE SUPPLIES 495 86 528 528 543 6575 PRINTING 10,860 16,852 16,738 16,738 17,240 12,499 19,759 18,844 18,844 19,405 CENTRAL SERVICES: 6803 GENERAL 92,640 96,504 106,764 106,764 119,580 6804 CITY HALL 17,388 17,796 9,300 9,300 9,576 110,028 114,300 116,064 116,064 129,156 EQUIPMENT: 6710 REPLACEMENT 0 3,353 4,370 4,370 4,501 TOTAL ADMINISTRATION $488,550 $526,802 $560,996 $560,996 $588,087 CITY OF EDINA ANNUAL BUDGET PAGE - 63 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I RECREATION 1 1621-1623 SUMMARY OF PERFORMANCE MEASURES Athletic Activities -1621: These funds are used to assist thirteen athletic associations and all adult athletic programs in common equipment needs. The thirteen youth athletic associations are: Edina Baseball Association, Edina Basketball Association, Edina Girls' Athletic Association, Edina Girls' Traveling Basketball, Edina Youth Softball Association, Edina Swim Club, Edina Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, Jr. Olympic Volleyball Association, Edina Soccer Traveling Club and the Edina Soccer Association. Outdoor Ice Rinks -1622: These funds are used for all supervision, phone service, general supplies, and equipment for twelve warming houses, hockey rinks, one bandy rink, and 12 general skating areas. This consists of an 8 -week season, 7 days a week from approximately December 15 to February 15 and can stay open longer - weather permitting. Tennis Program -1623: These funds are used for supervision, coaching, USTA memberships, instruction and supplies for approximately 500 tennis program registrants. The Tennis Program includes lessons for students ages 5 -adult taught by USTA trained tennis instructors, a six week Team Tennis League, which competes against tennis teams from surrounding communities and a Summer Classic Tennis Tournaments (adult and youth) in early August. CITY OF EDINA ANNUAL BUDGET PAGE - 64 FUND: FUNCTION: AREA: 7 PROGRAM: GENERAL PARK & RECREATION RECREATION 1621-1623 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED ATHLETIC ACTIVITIES -1621 PERSONAL SERVICES: 6013 PAYROLL $2,452 $1,168 $2,652 $2,652 $2,731 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 251 793 232 232 250 250 251 793 232 232 COMMODITIES: 6406 GENERAL SUPPLIES 8,321 8,169 6,759 6,759 6,000 TOTAL ATHLETIC ACTIVITIES $11,024 $10,130 $9,643 $9,643 $8,981 SKATING & HOCKEY -1622 PERSONAL SERVICES: 6013 PAYROLL $26,514 $30,164 $35,009 $35,009 $36,060 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 75 204 204 200 6188 TELEPHONE 5,133 3,877 7,188 7,188 6,400 5,133 3,952 7,392 7,392 6,600 COMMODITIES: 6406 GENERAL SUPPLIES 902 825 766 766 1,500 TOTAL SKATING & HOCKEY $32,549 $34,941 $43,167 $43,167 $44,160 TENNIS INSTRUCTION -1623 PERSONAL SERVICES: 6013 PAYROLL $12,994 $15,556 $9,633 $9,633 $9,922 COMMODITIES: 6406 GENERAL SUPPLIES 5,699 3,667 4,080 4,080 4,080 TOTAL TENNIS INSTRUCTION $18,693 $19,223 $13,713 $13,713 $14,002 CITY OF EDINA ANNUAL BUDGET PAGE -65 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1624-1627 SUMMARY OF PERFORMANCE MEASURES Playground Program, Family Jamboree Special Event, FAB 4 and 5, Nature Camp, Firearms Safety Class and Fishing Clinic —1624: These funds are used for the implementation of the summer Playground Program, which is a six -week program offered at 13 different parks open to children ages 6 to 10. These funds are also used for the annual Family Jamboree Special Event, which is an evening of family entertainment at Rosland Park, featuring games, entertainment, refreshments and family fun. This also funds the FAB 4 and 5 Program, which is a summer recreation program for 4 and 5 year -olds that offers weekly themes designed to foster a child's creativity, imagination and curiosity. Each week offers a new adventure filled with crafts, stories, songs and other age - appropriate creative activities. It also funds a Nature Camp Program, which is a four -day (daytime only) nature camp at Rosland Park where 6 -10 year old day- campers discover the world of nature. They can learn about insects, look for bird nests, go fishing, search for pet rocks, participate in a nature scavenger hunt and swim at the Aquatic Center on the fourth day. Also included in this budget is a one day 4 -hour fishing clinic at Rosland Park for youth 6 years of age and older. Kids get a fishing starter tackle box, learn the basics of catching fish and have fun fishing from the new fishing pier on Lake Cornelia. The Firearms Safety Training classes are sponsored by the Minnesota Department of Natural Resources. Classes are taught by certified trained instructors at the Arneson Acres Park Terrace Room. Explanation of Change: $6,400 has been added for 3 new self- supporting recreation programs: FAB 4 & 5, Nature Camp, and Fishing Clinic. All expenses will be covered by revenues. Of the $6,400 in expenses, $2,000 is part-time staff payroll and $4,400 in materials. $1,000 has been added in expenses expected for playground staff wages in order to recruit quality staff and remain competitive in the tight labor market. Recreation Participant Programs: Revenues for the tennis instruction program and the playground program are all based on increases and decreases depending on the number of participants in each program: Program 1997 1998 1999 2000 Tennis Instruction 471 525 530 562 Playground 426 455 461 614 Miscellaneous and Special Activities —1627 These funds are used for miscellaneous special projects and equipment such as the 4th of JUIy Parade, picnic recreation kits, studies, dedications and grand openings. CITY OF EDINA ANNUAL BUDGET PAGE - 66 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1624 -1627 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PLAYGROUND & FAMILY JAMBOREE -1624 PERSONAL SERVICES: 6013 PAYROLL $14,054 $18,923 $20,679 $20,679 $25,440 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 100 1,736 1,816 1,816 1,870 6107 MILEAGE 350 305 357 357 367 2,237 450 2,041 2,173 2,173 COMMODITIES: 6406 GENERAL SUPPLIES 6,129 3,819 5,963 5,963 8,542 TOTAL PLAYGROUND & FAMILY JAMBOREEE $20,633 $24,783 $28,815 $28,815 $36,219 MISCELLANEOUS & SPECIAL ACTIVITIES -1627 PERSONAL SERVICES: 6013 PAYROLL $1,990 $1,682 $1,591 $1,591 $1,640 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 2,362 724 633 633 700 COMMODITIES: 6406 GENERAL SUPPLIES 4,152 6,955 2,957 2,957 3,050 6408 PHOTOGRAPHIC SUPPLIES 0 0 105 105 100 4,152 6,955 3,062 3,062 3,150 TOTAL MISCELLANEOUS & SPECIAL ACTIVITIES $8,504 $9,361 $5,286 $5,286 $5,490 CITY OF EDINA ANNUAL BUDGET PAGE - 67 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1628 -1629 SUMMARY OF PERFORMANCE MEASURES Senior Citizens - 1628: These funds are used for part-time personnel, office equipment and supplies, printing, mailings and general supplies for the Senior Citizen's Center. Adaptive Recreation -1629: The adaptive recreation budget provides part-time seasonal staff for adaptive programs and inclusion services for children with disabilities in Edina programs who need a 1:1 staff person or Edina residents who receive inclusion services into programs in the other 3 cities (Richfield, Eden Prairie, and Bloomington) in our joint powers agreement, Adaptive Recreation /Learning Exchange (ARLE). It also includes professional services, which pay for sign language interpreters, a band for the summer dance, and other miscellaneous staff expenses. General supplies cover all adaptive equipment and supplies for the variety of inclusion and adaptive recreation programs held year round for youth and adults with disabilities. CITY OF EDINA ANNUAL BUDGET PAGE - 68 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK &RECREATION RECREATION 1628-1629 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED SENIOR CITIZENS -1628 PERSONAL SERVICES: 6013 PAYROLL $17,400 $13,425 $12,731 $12,731 $14,241 CONTRACTUAL SERVICES: 6188 TELEPHONE 592 396 2,091 2,091 1,100 COMMODITIES: 6406 GENERAL SUPPLIES 6,573 8,469 527 527 542 6575 PRINTING 0 0 6,759 6,759 6,961 6,573 8,469 7,286 7,286 7,503 TOTAL SENIOR CITIZENS $24,565 $22,290 $22,108 $22,108 $22,844 ADAPTIVE RECREATION -1629 PERSONAL SERVICES: 6013 PAYROLL $17,548 $14,506 $16,840 $16,840 $17,345 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 3,709 5,661 6,257 6,257 6,445 COMMODITIES: 6405 BOOKS & PAMPHLETS 0 28 102 102 100 6406 GENERAL SUPPLIES 3,760 1,893 1,530 1,530 1,639 6575 PRINTING 2,214 1,933 1,938 1,938 1,938 5,974 3,854 3,570 3,570 3,677 TOTAL ADAPTIVE RECREATION $27,231 $24,021 $26,667 $26,667 $27,467 TOTAL RECREATION $143,199 $144,749 $149,399 $149,399 $159,163 CITY OF EDINA ANNUAL BUDGET PAGE - 69 FUND: FUNCTION: AREA. PROGRAM: GENERAL I PARK & RECREATION I PARK MAINTENANCE SUMMARY OF PERFORMANCE MEASURES Park Maintenance Payroll Distribution Park maintenance consists of 17 personnel which include the following positions: 1 Superintendent 1 Foreman *14 Park Maintenance Staff 1 Janitor 1 Contract Forester (part-time year round) 1 Contract Weed Inspector (part-time seasonal) * Note: One of the 14 Park Maintenance Staff is a reinstated full -time vacancy since 1990. General Maintenance $101,140 Charged to Other Funds: Mowing 108,923 City Hall $9,123 Field Maintenance 133,403 Art Center 2,121 General Turf Care 83,739 Weed & Tree Assmt 2,366 Forestry 111,865 Pool 4,243 Litter Removal 17,791 Building Maintenance 139,242 Total Park Maint. Payroll $881,046 Paths & Hard Surfaces Maintenance 18,215 Skating Rink Maintenance 148,875 $863,193 Explanation of Change: $50,000 has been added to fund a Park Maintenance position. $30,000 has been added to fully fund the career development program. CITY OF EDINA ANNUAL BUDGET PAGE - 70 GENERAL I PARK & RECREATION I PARK MAINTENANCE SUMMARY OF PERFORMANCE MEASURES This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE - 71 FUND: FUNCTION: AREA: PROGRAM: GENERAL I PARK & RECREATION I MAINTENANCE 1640-1641 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 1640: This account handles the paid leave, training and equipment maintenance for the park maintenance programs. Paid leave includes sick, vacation, and holiday pay. Mowing -1641: Funds from this account are used for maintenance of all manicured grass areas consisting of 422 different areas all mowed and maintained with a minimum of 10 days between cuttings. All scheduled athletic fields are maintained every 5 working days. CITY OF EDINA ANNUAL BUDGET PAGE - 72 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1640-1641 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED GENERAL MAINTENANCE -1640 PERSONAL SERVICES: 6010 PAYROLL $91,670 $88,384 $90,752 $90,752 $101,140 CONTRACTUAL SERVICES: 6104 CONTINUING EDUCATION 553 2,115 3,379 3,379 4,480 6188 TELEPHONE 2,105 2,334 3,379 3,379 3,480 2,658 4,449 6,758 6,758 7,960 CENTRAL SERVICES: 6803 GENERAL 221,700 229,212 192,888 192,888 216,036 6806 PUBLIC WORKS BUILDING 20,556 22,008 22,764 22,764 23,844 6808 EQUIPMENT OPERATION 153,636 159,636 168,624 168,624 177,936 395,892 410,856 384,276 384,276 417,816 TOTAL GENERAL MAINTENANCE $490,220 $503,689 $481,786 $481,786 $526,916 MOWING -1641 PERSONAL SERVICES: 6010 PAYROLL $64,460 $92,029 $98,020 $98,020 $108,923 COMMODITIES: 6406 GENERAL SUPPLIES 1,377 3,131 1,478 1,478 1,522 TOTAL MOWING $65,837 $95,160 $99,498 $99,498 $110,445 CITY OF EDINA ANNUAL BUDGET PAGE - 73 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1 1642-1643 SUMMARY OF PERFORMANCE MEASURES Field Maintenance -1642: All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated, seeded and /or sodded when necessary to maintain safe ground cover. This account is supplemented by a $7 field use fee from participants. In 1998, $43,258 was contributed from the activities listed below. $53,866 was contributed in 1999. This amount was paid by the following groups: Activity Adult Soccer Adult Baseball Adult Softball Edina Baseball Association EGAA Flag Football Edina Youth Softball Association Edina Girls Fast Pitch Softball Edina Soccer Assoc. & Soccer Club Edina Football Association Miscellaneous Field Rentals Total General Turf Care -1643: 1998 $1,470 220 8,400 6,000 894 3,618 360 16,890 3,940 1,466 $43,258 1999 $1,650 200 9,300 9,500 1,032 3,546 360 17,075 7,876 3,327 $53,866 The funds in this program provide for all city properties and general park maintenance. This includes the contracted spraying of weeds (dandelions) twice a year in areas that are in keeping with Edina's Turf Management Plan. CITY OF EDINA ANNUAL BUDGET PAGE - 74 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION I MAINTENANCE 1642-1643 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED FIELD MAINTENANCE -1642 PERSONAL SERVICES: 6010 PAYROLL $116,503 $147,482 $107,107 $107,107 $131,273 6011 OVERTIME 0 0 0 0 2,130 116,503 147,482 107,107 107,107 133,403 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 415 23,149 580 580 597 6180 CONTRACTED REPAIRS 1,875 730 580 580 597 2,290 23,879 1,160 1,160 1,194 COMMODITIES: 6406 GENERAL SUPPLIES 5,620 10,246 5,281 5,281 5,439 6540 FERTILIZER 4,550 1,744 1,795 1,795 1,849 6542 INFIELD MIXTURE 7,791 4,930 1,584 1,584 1,631 6544 LINE MARKING POWDER 5,537 6,168 3,696 3,696 3,806 6546 WEED SPRAY 0 0 528 528 544 6547 SEED 3,535 1,374 1,689 1,689 1,740 27,033 24,462 14,573 14,573 15,009 TOTAL FIELD MAINTENANCE $145,826 $195,823 $122,840 $122,840 $147,476 GENERAL TURF CARE -1643 PERSONAL SERVICES: 6010 PAYROLL $49,748 $65,851 $62,571 $62,571 $81,412 6011 OVERTIME 349 2,556 2,122 2,122 2,327 50,097 68,407 64,693 64,693 83,739 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 2,099 4,072 10,771 10,771 11,094 6180 CONTRACTED REPAIRS 342 0 5,492 5,492 5,656 6260 LICENSES AND PERMITS 130 219 211 211 217 2,571 4,291 16,474 16,474 16,967 COMMODITIES: 6406 GENERAL SUPPLIES 2,187 2,572 3,273 3,273 3,371 6517 SAND, GRAVEL, & ROCK 0 0 1,162 1,162 1,196 6540 FERTILIZER 2,593 3,120 4,435 4,435 4,568 6543 SOD & BLACK DIRT 3,049 2,275 2,217 2,217 2,283 6546 WEED SPRAY 2,045 2,133 4,224 4,224 4,350 6547 SEED 2,104 1,829 6,336 6,336 6,526 11,978 11,929 21,647 21,647 22,294 TOTAL GENERAL TURF CARE $64,646 $84,627 $102,814 $102,814 $123,000 CITY OF EDINA ANNUAL BUDGET PAGE - 75 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1644-1645 SUMMARY OF PERFORMANCE MEASURES Forestry -1644: These funds are used to administer a comprehensive park and boulevard forestry program plus removal of diseased trees on private properties. This account includes contracted tree removal and stump removal of all trees that are diseased (diseased trees on private properties are contracted for removal only when necessary). This account provides for maintenance of tree trimming on boulevard and park trees as well as contractual oak wilt disease identification, control and prevention program. All boulevard tree trimming and removal is assessed to the property owner. It also includes approximately $5,000 for planting new park trees and shrubbery throughout the park system. Litter Removal -1645: These funds are used for maintenance and removal of all trash from 39 park areas on a daily basis in season or a weekly basis throughout the year. This also includes the purchase of trash containers. CITY OF EDINA ANNUAL BUDGET PAGE - 76 FUND: FUNCTION: AREA: --pl644-1645 PROGRAM: GENERAL PARK & RECREATION MAINTENANCE SUMMARY OF EXPENDITURES 1998 1999 2000 20001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED FORESTRY -1644 PERSONAL SERVICES: 6010 PAYROLL $75,334 $88,360 $95,298 $95,298 $106,045 6011 OVERTIME 1,376 3,435 5,305 5,305 5,820 76,710 91,795 100,603 100,603 111,865 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 16,419 15,116 14,257 14,257 14,685 6107 MILEAGE OR ALLOWANCE 1,779 1,578 1,795 1,795 1,849 6180 CONTRACTED REPAIRS 114 1,978 11,722 11,722 12,074 6182 RUBBISH REMOVAL 6,982 13,551 13,306 13,306 13,705 25,294 32,223 41,080 41,080 42,313 COMMODITIES: 6406 GENERAL SUPPLIES 3,208 2,531 1,901 1,901 1,958 6541 PLANTING & TREES 8,185 6,586 8,871 8,871 9,137 6543 SOD & BLACK DIRT 349 1,161 6,547 6,547 6,743 6556 TOOLS 1,922 151 2,112 2,112 2,175 13,664 10,429 19,431 19,431 20,013 TOTAL FORESTRY $115,668 $134,447 $161,114 $161,114 $174,191 LITTER REMOVAL -1645 PERSONAL SERVICES: 6010 PAYROLL $10,528 $10,990 $15,192 $15,192 $17,791 CONTRACTUAL SERVICES: 6182 RUBBISH REMOVAL 2,807 3,250 6,652 6,652 6,851 COMMODITIES: 6406 GENERAL SUPPLIES 1,427 6,190 7,603 7,603 7,831 TOTAL LITTER REMOVAL $14,762 $20,430 $29,447 $29,447 $32,473 CITY OF EDINA ANNUAL BUDGET PAGE - 77 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1646 SUMMARY OF PERFORMANCE MEASURES Building Maintenance -1646: These funds are used for the maintenance, repair, and cleaning of 26 buildings in the park system. These funds are also used for the upkeep and new construction of 10 hockey rinks in the park system. Buildings Maintained: 1. Arden Park Shelter 14. Highlands Park Shelter 2. Arneson Gazebo 15. Lewis Park Shelter 3. Arneson Greenhouse 16. Normandale Park Shelter 4. Arneson Historical House 17. Pamela Park Shelter 5. Braemar Complex 18. Rosland Park Picnic Shelter 6. Bredesen Comfort Station 19. Rosland Park Comfort Station 7. Cahill School Building 20. Strachauer Park Shelter 8. Chowen Picnic Shelter 21. Todd Park Shelter 9. Cornelia School Park Shelter 22. Wooddale Picnic Shelter 10. Countryside Park Shelter 23. Utley Park Restrooms 11. Creek Valley Park Shelter 24. Van Valkenburg Complex 12. Garden Comfort Station 25. Walnut Ridge Park Shelter 13. Grange Hall 26. Weber Park Shelter CITY OF EDINA ANNUAL BUDGET PAGE - 78 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1646 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED BUILDING MAINTENANCE -1646 PERSONAL SERVICES: 6010 PAYROLL $123,549 $152,654 $127,396 $127,396 $139,242 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 13,456 14,794 4,080 4,080 4,202 6180 CONTRACTED REPAIRS 4,103 19,052 5,692 5,692 5,862 6185 LIGHT & POWER 84,177 88,132 83,612 83,612 86,120 6186 HEAT 13,140 19,858 27,440 27,440 28,263 6188 TELEPHONE 5,026 5,013 10,200 10,200 10,506 6201 LAUNDRY 10,143 8,042 11,388 11,388 11,729 130,045 154,891 142,412 142,412 146,682 COMMODITIES: 6406 GENERAL SUPPLIES 35,063 25,929 24,741 24,741 25,483 6530 REPAIR PARTS 6,800 3,403 15,012 15,012 9,800 6556 TOOLS 5,076 5,456 5,177 5,177 5,882 6577 LUMBER 5,235 3,101 9,422 9,422 9,704 6578 LAMPS & FIXTURES 3,084 5,170 1,035 1,035 6,200 6610 SAFETY EQUIPMENT 0 0 4,762 4,762 4,904 55,258 43,059 60,149 60,149 61,973 TOTAL BUILDING MAINTENANCE $308,852 $350,604 $329,957 $329,957 $347,897 CITY OF EDINA ANNUAL BUDGET PAGE - 79 FUND: FUNCTION: A PROGRA GENERAL PARK & RECEREATION MAINTENANCE 1647 -1650 SUMMARY OF PERFORMANCE MEASURES Paths, Hard Surfaces, Hockey Rinks, & Park Amenities Maintenance -1647: These funds are used for the maintenance of all hard surface areas within the park system. This includes the resurfacing of 26 tennis courts, resurfacing and maintaining 8 hard surface basketball courts, and maintenance and surfacing of 10 miles of walking and bicycling paths within the park system. These funds are also used for the maintenance and replacement of 23 playground equipment sites, plus park lighting, picnic tables, bleachers, tables, chairs, park benches, signs and drinking fountains throughout Edina's 39 parks. Skating Rink Maintenance -1648: These funds are used for flooding and maintaining an operation of 11 hockey rinks and 12 general skating areas. This account is supplemented by a $7 per participant user fee, which was paid by the following: Activity 1998 1999 Edina Hockey Association $4,788 $4,800 Adult Bandy 3,060 840 Adult 4 -Man Hockey 2,000 2,000 Adult Co -Rec Broomball 400 400 TOTAL $10,248 $8,040 Equipment -1650: This account provides funding for the replacement of existing Park Maintenance equipment and for the purchase of any new additional equipment needed for maintenance of all parks. CITY OF EDINA ANNUAL BUDGET PAGE - 80 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1647-1650 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PATHS, HARD SURFACES, HOCKEY RINKS & PARK AMENITIES -1647 PERSONAL SERVICES: 6010 PAYROLL $15,847 $11,913 $15,392 $15,392 $18,215 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 11,863 60,482 52,800 52,800 54,384 COMMODITIES: 6406 GENERAL SUPPLIES 2,528 18,435 3,908 3,908 4,025 6518 BLACKTOP 3,275 827 3,168 3,168 3,263 6519 ROAD OIL 0 0 2,429 2,429 2,501 5,803 19,262 9,505 9,505 9,789 TOTAL PATHS & HARD SURFACE MAINTENANCE $33,513 $91,657 $77,697 $77,697 $82,388 SKATING RINK MAINT. -1648 PERSONAL SERVICES: 6010 PAYROLL $69,757 $80,517 $109,451 $109,451 $131,695 6011 OVERTIME 13,984 12,948 15,914 15,914 17,180 83,741 93,465 125,365 125,365 148,875 COMMODITIES: 6406 GENERAL SUPPLIES 3,941 1,936 2,091 2,091 2,153 6530 REPAIR PARTS 1,356 694 1,795 1,795 1,848 5,297 2,630 3,886 3,886 4,001 TOTAL SKATING RINK MAINT. $89,038 $96,095 $129,251 $129,251 $152,876 EQUIPMENT -1650 EQUIPMENT: 6710 REPLACEMENT $69,084 $118,942 $96,275 $96,275 $99,165 6711 NEW 0 3,033 0 0 0 TOTAL EQUIPMENT $69,084 $121,975 $96,275 $96,275 $99,165 TOTAL PARK MAINTENANCE $1,397,446 $1,694,507 $1,630,679 $1,630,679 $1,796,827 Alm o`� H \moo .w r� m 0 .a Non"Departmental Non- Departmental Overview Non- Departmental Distribution by Area Commissions & Special Projects 40.7% Contingencies 16.5% Capital Plan q!!7 20.6% Special Fire Debt Service Assessments 4.9% 17.3% Non - Departmental Distribution by Expenditure Equipment 25.5% Commodities 2.6% tractual :rvices 1.9% CITY OF EDINA ANNUAL BUDGET PAGE - 81 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL CONTINGENCIES 1500 SUMMARY OF PERFORMANCE MEASURES Contingencies -1500: The contingencies budget provides for unbudgeted and unforeseen expenditures which may be authorized during the year. It also reduces the impact of unforeseen losses of revenue which may occur. 2000 2001 % Total Contingencies Budget $76,500 $80,000 4.58% CITY OF EDINA ANNUAL BUDGET PAGE - 82 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL I AREA: CONTINGENCIES PROGRAM: 1500 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1998 ACTUAL 1999 ACTUAL 2000 2001 PROPOSED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 6103 TOTAL CONTINGENCIES $93,766 $93,766 $94,423 $76,500 $76,500 $76,500 $76,500 $80,000 $80,000 $94,423 CITY OF EDINA ANNUAL BUDGET PAGE - 83 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL CAPITAL PLAN 1503 APPROPRIATION SUMMARY OF PERFORMANCE MEASURES Capital Plan Appropriation -1503: This appropriation reflects the amount the operating budget contributes to the capital plan. Explanation of Change: $100,000 has been added to support the City's capital plan. 2000 2001 % Total Capital Plan Budget $0 $100,000 0 CITY OF EDINA ANNUAL BUDGET PAGE - 84 FUND: FUNCTION: I AREA: CAPITAL PROGRAM: GENERAL NON - DEPARTMENTAL PLAN APPROPRIATION 1502 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED EQUIPMENT: 6711 $0 $0 $0 $0 $100,000 TOTAL CAPITAL PLAN APPROPRIATION $0 $0 $0 $0 $100,000 CITY OF EDINA ANNUAL BUDGET PAGE - 85 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON- DEPARTMENTAL SPECIAL ASSESSMENTS 1503 ON CITY PROPERTY SUMMARY OF PERFORMANCE MEASURES Special Assessments on City Property -1503: City owned properties are subject to special assessments for various improvement projects. This program provides funds to pay for these assessments. The budget also reflects the costs necessary to pay for mandated truth in taxation mailing. 2000 2001 % Total Special Assessments Budget $20,000 $24,000 20.00% CITY OF EDINA ANNUAL BUDGET PAGE - 86 FUND: FUNCTION: AREA: SPECIAL PROGRAM: GENERAL NON - DEPARTMENTAL ASSESSMENTS ON CITY PROP. 1503 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED SPECIAL ASSESSMENTS: 6915 $16,449 $29,188 $20,000 $20,000 $24,000 TOTAL SPECIAL ASSESSMENTS $16,449 $29,188 $20,000 $20,000 $24,000 CITY OF EDINA ANNUAL BUDGET PAGE - 87 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL FIRE STATION DEBT 1510 SERVICE SUMMARY OF PERFORMANCE MEASURES Fire Station Debt Service -1510: This budget is used to pay the debt service on the debt that is outstanding for the York Avenue fire station. 2000 2001 % Total Fire Station Debt Service $84,000 $84,000 0.00% CITY OF EDINA ANNUAL BUDGET PAGE -88 FUND: GENERAL FUNCTION: NON - DEPARTMENTAL AREA: FIRE STATION DEBT SERVICE PROGRAM: 1510 SUMMARY OF EXPENDITURES ACCT. DESCRIPTION 1998 ACTUAL 1999 ACTUAL 2000 2000 PROPOSED ESTIMATED BUDGETED CONTRACTUAL SERVICES: 8220 DEBT SERVICE PAYMENTS TOTAL FIRE DEBT SERVICE $83,841 $83,761 $83,761 $84,000 $84,000 $84,000 $84,000 $84,000 $83,841 $84,000 CITY OF EDINA ANNUAL BUDGET PAGE-89 ND: FUNCTION: GENERAL I NON - DEPARTMENTAL I COMMISSIONS & SPECIAL PROJECTS SUMMARY OF PERFORMANCE MEASURES Human Relations Commission -1504: RAM: 1504-1506 The Human Relations Commission has 12 members and is an advisory body to the City Council in the areas of human rights, human needs and human relationships. The Commission meets monthly and submits to the City Council an annual proposed human services budget. Fireworks -1505: Fireworks display to be presented after the band concert on the fourth of July. Explanation of Change: $1,000 has been added to reflect increasing costs of fireworks. Suburban Rate Authority -1506: The Suburban Rate Authority is a joint powers organization that actively intervenes in matters affecting gas, electric, and telephone rates. The Suburban Rate Authority has also been active in matters concerning uniform gas and electric franchises, gas, electric and telephone rate regulation, right -of -way issues, and in legislation concerning the Public Utilities Commission. CITY OF EDINA ANNUAL BUDGET PAGE - 90 FUND: FUNCTION: AREA: COMMISSIONS1 PROGRAM: GENERAL NON - DEPARTMENTAL & SPECIAL PROJECTS 1504-1506 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED HUMAN RELATIONS COMMISSION -1504 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $76,700 $79,000 $81,600 $81,600 $84,865 6104 CONTINUING EDUCATION 0 0 250 250 250 6105 DUES & SUBSCRIPTIONS 247 247 200 200 200 6136 CHEMICAL HEALTH 0 0 500 500 500 6218 EDUCATION PROGRAM 411 416 800 800 800 TOTAL HUMAN RELATION COMMISSION $77,358 $79,663 $83,350 $83,350 $86,615 FIREWORKS -1505 COMMODITIES: 6406 GENERAL SUPPLIES $10,600 $11,000 $11,000 $11,000 $12,000 TOTAL FIREWORKS $10,600 $11,000 $11,000 $11,000 $12,000 SUBURBAN RATE AUTHORITY -1506 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $4,000 $4,000 $4,000 $4,000 $4,100 TOTAL SUBURBAN RATE AUTHORITY $4,000 $4,000 $4,000 $4,000 $4,100 CITY OF EDINA ANNUAL BUDGET PAGE - 91 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON - DEPARTMENTAL COMMISSIONS & SPECIAL 1507 —1509 PROJECTS SUMMARY OF PERFORMANCE MEASURES FamiLink Edina -1507: As a result of the Family Services Collaborative, now entitled Hennepin South Services Collaborative (HSSC), FamiLink Edina was created as a local resource center to help families, providers, school staff and community organizations get connected quickly and successfully to a continuum of social services and community resources. Research, Planning & Coordination (RPC) -1508: RPC, formerly SheRPA is the arm of Hennepin South Services Collaborative (HSSC) providing research, planning and coordination of human services through a joint powers agreement amoung Edina, Eden Prairie, Bloomington and Richfield and their respective school districts. Deer Control Program —1509: This program was authorized by the Council to reduce the City's deer population. Records Management Program —1511: $35,000 is recommended for records management purposes throughout City Hall. This would include doing an inventory and setting up a database in order to meet state data practice laws. Total 2000 2001 % Commissions & Spec. Proj. $157,304 $197,793 25.74% CITY OF EDINA ANNUAL BUDGET PAGE - 92 FUND: FUNCTION: AREA: COMMISSIONS PROGRAM: GENERAL NON - DEPARTMENTAL I & SPECIAL PROJECTS 1507-1509 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED FAMILINK EDINA -1507 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $35,057 $34,505 $30,236 $30,236 $31,145 TOTAL COMMUNITY RESOURCE CENTER $35,057 $34,505 $30,236 $30,236 $31,145 RESEARCH, PLANNING & COORDINATION (RPC) -1508 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $9,815 $20,357 $21,218 $21,218 $21,218 TOTAL RESEARCH, PLANNING & COORDINATION $9,815 $20,357 $21,218 $21,218 $21,218 DEER CONTROL PROGRAM -1509 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 0 9,325 7,000 7,000 7,200 COMMODITIES: 6406 GENERAL SUPPLIES 561 110 500 500 515 TOTAL DEER CONTROL $561 $9,435 $7,500 $7,500 $7,715 RECORDS MANAGEMENT -1511 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES $0 $0 $0 $0 $35,000 TOTAL COMMISSIONS & SPECIAL PROJECTS $137,391 $158,960 $157,304 $157,304 $197,793 I r/-, ' Y� ;000" H \�o 1tT�` cn Appendix 0 1 • Central Services Central Services Overview Central Services Distribution by Area Equipment Operation 20.5% Pub. Works Bldg. 4.1% City Hall 2.8% .General 72.6% Central Services 'Distribution by Expenditure Equipment Central Services 1.9% 5.1% Commoditi 10.7% Contractual Services 18.1% alaries 54.3% CITY OF EDINA ANNUAL BUDGET PAGE - 93 FUND: FUNCTION: AREA: PROGRAM: GENERAL I CENTRAL SERVICES I GENERAL 1 1550 SUMMARY OF PERFORMANCE MEASURES General -1550: Personal services consist of 2 full time employees. Central Services General is primarily made up of three major expense items: PERA & FICA costs, the flex benefit plan, and worker's compensation and liability insurance. These costs are allocated based on the number of employees in each department and the total salaries carried in each area. In addition this budget pays for the upgrade and maintenance to the City's wide area network. One third of this budget is allocated to our enterprise funds and is not tax supported. Explanation of Change: • The flexible benefits plan reflect an adjustment of $50 per month for the City contribution to each employee's City provided benefits. • DP /Software budget includes $32,000 for new geographic information system shared by Assessing, Building, Planning and Administration. • New equipment budget includes cost of additional telecom equipment to improve data transmission speeds. • Insurance increased $40,000 to reflect increased cost in work comp, property & liability. ocated to General Fund: Annual Mayor & Council Administration Planning Finance Elections Assessing Public Works: Administration Engineering Maintenance Police Animal Control Fire Health Inspections Parks: Administration Maintenance 24,612 147,600 68,340 85,920 14,820 104,100 33,756 120,540 444,300 909,180 14,556 531,816 57,720 103,632 Distribution Allocated to other Funds: Monthly 2,051 City Hall 12,300 Public Works Building 5,695 Equipment Operation 7,160 Art Center 1,235 Pool 8,675 Golf Course Arena 2,813 Edin /Cent 10,045 Utilities 37,025 50th Assessment Dist. 75,765 50th Street - Liquor 1,213 York - Liquor 44,318 Vernon - Liquor 4,810 Recycling 8,636 HRA Communications 119,580 9,965 216,036 18,003 $2,996,508 $249,709 Total Central Services General Total 2000 $3,924,348 Annual 18,828 14,712 101,220 58,080 26,208 298,896 96,216 185,940 309,600 11,004 54,168 91,800 79,632 13,992 5,064 28,824 Monthly 1,569 1,226 8,435 4,840 2,184 24,908 8,018 15,495 25,800 917 4,514 7,650 6,636 1,166 422 2,402 1,394,184 116,182 $4,390,692 $365,891 2001 $4,390,692 11.88% CITY OF EDINA ANNUAL BUDGET PAGE - 94 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES GENERAL 1550 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED PROPOSED PERSONAL SERVICES: 6010 PAYROLL $0 $0 $52,741 $52,741 $104,118 6013 PAYROLL 35,314 45,979 15,000 15,000 0 6030 PENSIONS 1,660,573 1,609,786 1734,759 1,734,759 1,892,034 6040 FLEX PLAN 1,084,944 1,093,507 1,236,348 1,236,348 1,439,840 6046 UNEMPLOYMENT COMP. 3,299 5,859 0 0 0 3,435,992 2,784,130 2,755,131 3,038,848 3,038,848 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 30,392 37,564 27,000 27,000 28,000 6104 COMPUTER TRAINING 10,811 6,324 10,000 10,000 13,000 6121 PERSONNEL 38,915 42,911 41,000 41,000 42,000 6151 EQUIPMENT RENTAL 9,822 9,408 10,500 10,500 10,500 6160 COMPUTER SOFTWARE 26,818 9,748 17,000 17,000 47,000 6188 TELEPHONE 70,825 65,368 80,000 80,000 85,000 6200 INSURANCE 433,979 507,340 515,000 515,000 555,000 6230 SERVICE CONTR. - EQUIP. 11,820 6,889 13,000 13,000 13,000 6235 POSTAGE 81,458 49,427 70,000 70,000 60,000 714,840 734,979 783,500 783,500 853,500 COMMODITIES: 6406 GENERAL SUPPLIES 33,544 36,651 26,000 26,000 27,000 EQUIPMENT: 6710 REPLACEMENT 35,320 21,835 63,000 63,000 66,700 6711 NEW 70,322 17,760 13,000 13,000 7,500 105,642 39,595 76,000 76,000 74,200 TOTAL GENERAL $3,638,156 $3,566,356 $3,924,348 $3,924,348 $4,390,692 CITY OF EDINA ANNUAL BUDGET PAGE-95 FUND: GENERAL FUNCTION: CENTRAL SERVICES AREA: CITY HALL PROGRAM: 1551 SUMMARY OF PERFORMANCE MEASURES City Hall -1551: Personal Services consist of 1 full time employee, public works help, park maintenance help, and part time help. This program provides for the operation and maintenance of the City Hall. Operating costs are allocated to departments on the basis of space occupied. Distribution Allocation to Operating Departments Annual Monthly Mayor & Council $11,928 $994 Administration 19,212 1,601 Planning 5,472 456 Finance 9,588 799 Assessing 9,588 799 Public Works: Administration 2,748 229 Engineering 9,588 799 Police 78,012 6,501 Health 4,104 342 Inspections 8,220 685 Parks 9,576 798 Utilities 2,748 229 Total $170,784 $14,232 2000 2001 % Total City Hall Budget $165,756 $170,784 3.03% CITY OF EDINA ANNUAL BUDGET PAGE - 96 FUND: FUNCTION: I AREA: PROGRAM: GENERAL CENTRAL SERVICES CITY HALL 1551 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $56,298 $64,265 $65,564 $65,564 $67,445 6011 OVERTIME 1,941 2,036 3,100 3,100 3,200 58,239 66,301 68,664 68,664 70,645 CONTRACTUAL SERVICES: 6180 CONTRACTED REPAIR 3,166 7,447 5,500 5,500 5,665 6182 RUBBISH SERVICE 1,921 1,512 3,000 3,000 3,000 6185 LIGHT & POWER 26,535 25,547 24,500 24,500 25,240 6186 HEAT 5,042 5,574 7,000 7,000 7,000 6189 SEWER & WATER 2,982 2,417 2,520 2,520 2,520 6201 LAUNDRY 2,869 3,248 2,900 2,900 2,987 42,515 45,745 45,420 45,420 46,412 COMMODITIES: 6406 GENERAL SUPPLIES 5,224 5,773 6,660 6,660 6,660 6511 CLEANING SUPPLIES 1,043 1,278 2,600 2,600 2,600 6512 PAPER SUPPLIES 9,761 12,172 11,300 11,300 11,639 6530 REPAIR PARTS 4,892 14,731 14,000 14,000 14,000 20,920 33,954 34,560 34,560 34,899 CENTRAL SERVICES: 6803 GENERAL 15,240 15,804 17,112 17,112 18,828 TOTAL CITY HALL $136,914 $161,804 $165,756 $165,756 $170,784 CITY OF EDINA ANNUAL BUDGET PAGE - 97 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 1552 SUMMARY OF PERFORMANCE MEASURES Public Works Building -1552: Personal services consist of 1 full time employee, and Public Works help. The function of the public works building is to provide a shelter for equipment maintenance operations and provide stockroom and office facilities for public works personnel. A large part of this account is directed towards rubbish hauling, light and power, heat and fuel oil, and repair parts for the building. Allocation to Operating Departments Public Works Health Parks Equipment Operation Utilities Total Distribution Annual $23,652 8,208 23,844 175,824 18,852 Monthly $1,971 684 1,987 14,652 1,571 $250,380 $20,865 2000 2001 Total Public Works Building Budget $239,004 $250,380 4.76% CITY OF EDINA ANNUAL BUDGET PAGE - 98 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 1552 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $45,428 $49,840 $64,338 $64,338 $66,172 6011 OVERTIME 634 922 2,300 2,300 2,300 46,062 50,762 66,638 66,638 68,472 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 188 852 1,500 1,500 1,500 6182 RUBBISH SERVICE 3,982 3,744 3,500 3,500 3,500 6185 LIGHT & POWER 42,070 40,496 36,000 36,000 41,000 6186 HEAT & FUEL OIL 32,259 38,098 50,000 50,000 50,000 6189 SEWER & WATER 1,179 2,051 2,500 2,500 2,500 79,678 85,241 93,500 93,500 98,500 COMMODITIES: 6406 GENERAL SUPPLIES 8,300 17,490 9,000 9,000 10,000 6511 CLEANING SUPPLIES 11,594 9,261 9,500 9,500 10,000 6530 REPAIR PARTS 27,072 38,659 40,000 40,000 41,200 46,966 65,410 58,500 58,500 61,200 CENTRAL SERVICES: 6803 GENERAL 9,504 9,744 13,068 13,068 14,712 EQUIPMENT: 6710 REPLACEMENT 103,251 1,240 7,298 7,298 7,496 TOTAL PUBLIC WORKS BUILDING $285,461 $212,397 $239,004 $239,004 $250,380 CITY OF EDINA ANNUAL BUDGET PAGE - 99 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 1553 SUMMARY OF PERFORMANCE MEASURES Equipment Operation -1553: This account provides for the operation and maintenance of all City vehicles. A large part of the operation costs are attributed to the purchase of fuel for City equipment. The shop supervisor and five mechanics plus a Y2 position assigned to inventory control are the personnel responsible for the City's 46 cars, 102 trucks, plow trucks, pickups and vans, 140 off -road vehicles, 6 trailers, and miscellaneous equipment. One -half position is assigned to inventory control. Additionally, the public works shop is responsible for all maintenance of equipment and power tools. Costs of equipment operation are charged to operating departments and other funds on the basis of use. Distribution Allocated to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Administration $1,608 $134 Pool $2,472 $206 Assessing 4,824 402 Golf Course 3,216 268 Public Works: Edin /Cent. Lake 17,196 1,433 Engineering 13,740 1,145 Utilities 103,644 8,637 Supervision 2,472 206 $126,528 $10,544 Maintenance 565,260 47,105 Police 245,292 20,441 Animal Control 3,348 279 Fire 85,968 7,164 Health 2,472 206 Inspections 7,668 639 Park Maintenance 177,936 14,828 $1,110,588 $92,549 Total $1,237,116 $103,093 2000 2001 % Total Equipment Operation Budget $1,172,352 $1,237,116 5.52% CITY OF EDINA ANNUAL BUDGET PAGE - 100 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 1553 SUMMARY OF EXPENDITURES 1998 1999 2000 2001 ACCT. DESCRIPTION ACTUAL ACTUAL PROPOSED ESTIMATED BUDGETED PERSONAL SERVICES: 6010 PAYROLL $271,709 $268,562 $302,709 $302,709 $310,572 6011 OVERTIME 3,873 2,626 2,200 2,200 3,000 275,582 271,188 304,909 304,909 313,572 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 904 555 1,500 1,500 1,500 6160 DATA PROCESSING 5,222 3,650 2,500 2,500 4,000 6180 CONTRACTED REPAIRS 34,526 53,567 50,000 50,000 50,000 6201 LAUNDRY 3,862 4,437 6,000 6,000 6,000 6237 RADIO SERVICE 6,442 6,346 8,000 8,000 8,000 6238 CAR WASHES 1,683 1,853 4,500 4,500 4,000 6260 LICENSE FEES & PERMITS 23,654 15,261 18,000 18,000 20,000 76,293 85,669 90,500 90,500 93,500 COMMODITIES: 6406 GENERAL SUPPLIES 16,412 26,514 20,000 20,000 20,000 6530 REPAIR PARTS 185,472 179,672 190,000 190,000 190,000 6556 REPLACEMENT OF TOOLS 9,669 5,023 9,000 9,000 9,000 6580 WELDING SUPPLIES 10,849 7,171 7,000 7,000 7,000 6581 GAS & FUEL OIL 129,421 148,353 153,000 153,000 180,000 6583 TIRES & TUBES 29,345 27,384 35,000 35,000 40,000 6584 LUBRICANTS 12,766 13,123 12,000 12,000 17,000 6585 ACCESSORIES 59,145 58,673 55,000 55,000 55,000 6610 SAFETY EQUIPMENT 3,861 2,484 4,000 4,000 4,000 456,940 468,397 485,000 485,000 522,000 CENTRAL SERVICES: 6803 GENERAL 79,200 81,180 96,888 96,888 101,220 6806 PUBLIC WORKS BUILDING 151,752 162,336 167,832 167,832 175,824 230,952 243,516 264,720 264,720 277,044 EQUIPMENT: 6710 REPLACEMENT 39,777 199,166 27,223 27,223 31,000 TOTAL EQUIPMENT OPERATION $1,079,544 $1,267,936 $1,172,352 $1,172,352 $1,237,116 w�. \rte o� e cn �y City of Edina 4801 West 50th Street Edina, Minnesota 55424 www.ci.edina.mn.us