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Home My WebLink About2023-01-12 EEC AgendaAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, January 12, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission December 8, 2022 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.EEC 2023 Work Plan B.Approve Resolution No. 2023-XX: Support for No Mow May Initiative 2023 C.EEC Working Group 2023: Green Business Recognition Program D.Monthly call for communication requests VII.Chair And Member Comments VIII.Sta3 Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli5cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 12, 2023 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission December 8, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, December 8, 2022 INTRODUCTION: ATTACHMENTS: Description EEC Minutes: December 8, 2022 Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, December 8, 2022 7:00 PM I.Call To Order Vice Chair Horan called the meeting to order at 7:03pm. II.Roll Call Answering roll call were Vice Chair Horan, Commissioners Haugen, Hovanec, Lanzas, Lukens, Schima and Tessman, Student Commissioner Rawat. Late: Commissioner Dakane Absent: Chair Martinez, Student Commissioner Machart III.Approval Of Meeting Agenda Motion by John Haugen to Approve Meeting Agenda. Seconded by Tom Tessman. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission November 10, 2022 Motion by John Haugen to Approve Meeting Minutes. Seconded by Cory Lukens. Motion Carried. V.Special Recognitions And Presentations A.Special Presentation: 2021 Edina Community Greenhouse Gas Inventory EEC received a report from Edina consultant paleBLUEdot regarding the communitywide 2021 Edina Greenhouse Gas Inventory progress report. VI.Community Comment No community comment was received During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII.Reports/Recommendations A.Review and Comment: EEC Plastic Bags Working Group Draft Items EEC received the report and recommendation, and made the following comments: Discussed how the bag fee might be used by merchants Discussed how to affect these profits going to corporations should be used for good Discussed potential inequitable outcomes for users Discussed how the commissions can educate the public if this is passed Discussed the importance of behavior change, and data from other cities supporting this EEC voted to advance the final draft report and recommended ordinance to Edina City Council. Motion by Ukasha Dakane to Approve plastic bag report and recommendation, advance to City Council.. Seconded by John Haugen. Motion Carried. B.Monthly call for communication requests No communication requests were received VIII.Chair And Member Comments EEC Commissioners commented on recent meetings with Edina Public Schools cafeteria contractor, Chartwell. Chartwell told EEC members that compostable trays would be used starting in 2023. IX.Staff Comments Staff notified Commission of Edina's participation in "Low Salt, No Salt Minnesota Staff notified Commission that Council approved their work plan for 2023. Staff notified Commission that the Sustainability Division would hire a new position, the Sustainability Specialist, to begin service in 2023. X.Adjournment The EEC meeting was adjourned at 8:47pm. Motion by Bayardo Lanzas to Motion. Seconded by Teri Hovanec. Motion . T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 12, 2023 Agenda Item #: VI.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:EEC 2023 Work Plan Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Receive final EEC 2023 work plan, approved by City Council in Dec, 2022. INTRODUCTION: ATTACHMENTS: Description 2023 EEC final work plan Energy & Environment Commission Work Plan 2023 - Energy & Environment Commission Report Created On: Nov 29, 2022 Plan Number Initiative Type Description Deliverable Council Charge Target Completion Date Leads Budget Required Project 1.1.1 Project No Mow May 2.0 •Consider, if any, recommended changes to No Mow May (NMM) are needed, including program expansion to other property types (condos, commercial, etc.)and report-back method for residents. •Establish a communication strategy with support from the City Communication area. •Link NMM promotion with the promotion of rain and pollinator gardens. •Explore ways for residents to add additional "greening" efforts beyond NMM, including soil health Support No Mow May event.Charge 4: Review & Decide Q2 Tessman, Martinez, Rawat Funds are available. Project 1.1.2 On-going / Annual Green Business Recognition Program •Strengthen and bring more business to the Green Business Recognition Program. Establish an annual outreach and recruitment calendar including spring communications campaign; present at Chamber, Rotary and other relevant business associations •Add bike rack fund participation as part of rubric, as well as one-stop lighting audits, tree preservation. Support Green Business Recognition program.Charge 4: Review & Decide Q4 Lukens, Hovanec, Lanzas Budget available for materials. Page 1 Plan Number Initiative Type Description Deliverable Council Charge Target Completion Date Leads Budget Required Project 1.1.3 Project Tree Recognition Campaign •“Parade of Trees” tree recognition campaign around Arbor Day •Residents submit photos and locations of special trees. Trees are mapped and residents are invited to do a walking tour to see the trees. Tree photos can be used in social media to raise awareness around Edina’s tree canopy. •EEC may award special tree recognitions: “most climbable tree,” “spookiest,” etc. •Mayor will be invited to recognize beloved trees during Mayor’s Minute Develop a campaign for tree recognition.Charge 4: Review & Decide Q4 Lukens, Hovanec, Haugen Budget available. Project 1.1.4 Project Commercial Tree Ordinance Assess Edina’s Commercial Tree Ordinance by comparing to similar ordinances adopted in relevant cities; determine if changes should be made. Report and recommendations to City Council.Charge 3: Review & Recommend Q4 Haugen, Martinez, Tessman None required. Project 1.1.5 Project Time of Sale Energy Disclosure Program Review the program currently under implementation in Bloomington and Minneapolis. Analyze local data and evaluate if it is a program that can be implemented in the city of Edina. Report to City Council.Charge 1: Study & Report Q4 Martinez, Schima, Lukens None required. Project 1.1.6 Project Parking Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning Commission will be the lead. ETC & EEC will review and comment on final report and recommendation from Planning Commission. Recommendation to Council. EEC & ETC: Review and Comment Charge 3: Review & Recommend Q4 Alkire, Miranda, Strauss None required. Project 1.1.7 Project Boulevard Tree Planting Review options for replacement and new boulevard tree planting program. (Greenspace + Trees Strategy GS1). Report to City Council. EEC: Review and Comment. Charge 1: Study & Report Q4 Rubenstein None required. Page 2 Plan Number Initiative Type Description Deliverable Council Charge Target Completion Date Leads Budget Required Project 1.1.8 Project Climate Action Plan HS 4-3 Evaluate community organizations, networks, and connections serving those who require special attention, such as people who are elderly, homebound, isolated, living with disabilities, or those likely to need financial assistance, during or after extreme weather events (e.g., heat, cold, and heavy precipitation). EEC will review and comment on approved report. Report to Council. EEC: Review and comment. Charge 1: Study & Report Q4 Segall, Ismail, Stringer Moore None required. Report Legend No Update Overdue #Priority Page 3 Date: January 12, 2023 Agenda Item #: VI.B. To:Energy and Environment Commission Item Type: From:Grace Hancock, Sustainability Manager Item Activity: Subject:Approve Resolution No. 2023-XX: Support for No Mow May Initiative 2023 CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt Resolution No. 2023-XX approving support for a "No Mow May" Initiative 2023. INTRODUCTION: As part of their commission work plan, the Energy & Environment Commission developed and approved a resolution for a No Mow May Initiative in 2023, and asks City Council to adopt this Resolution. The Resolution temporarily suspends enforcement of portions of the City Code relating to Turf Grass and Weed management, allowing participating residents to refrain from mowing their lawns from May 1 until May 31, 2023 without penalty. It also temporarily allows an exception to the sign rule, for No Mow May signs officially distributed by the City ATTACHMENTS: Description Resolution 2023-XX Support No Mow May Initiative 2023 RESOLUTION NO. 2022-343-XX A RESOLUTION TO SUPPORT NO MOW MAY INITIATIVE 20232 WHEREAS, the Edina City Council approved Resolution No. 2020-42 endorsing pollinator friendly policies. WHEREAS, the Edina City Council recognizes that bees and other pollinators are integral to pollination of plants in order to grow a wide diversity of essential foods including fruit, nuts and vegetables; and WHEREAS, pollinator populations are threatened due to habitat loss, neonicotinoid use, pathogens and parasites; and WHEREAS, the City of Edina passed in December 2021 a Climate Action Plan, that includes Greenspace and Trees, with a specific strategy to increase pollinator supportiveness of lawns and grasslands; and WHEREAS, recent research suggests that bee pollinators make use of no mow spaces as key floral resources during early spring in the upper Midwest United States ; and WHEREAS, pollinators and floral resources have a positive relationship, where the increase in pollinators can increase the amount of flora and vice versa; and WHEREAS, the City of Edina approved Resolution No. 2022-34 to support No Mow May Initiative during 2022, and the initiative had more than 1,200 households participants, and WHEREAS, the City Council finds it is in the public interest and consistent with adopted City policy for the City to keep demonstratinge its commitment to a safe and healthy community environment through the implementation of initiatives that help increase the pollinator population. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Edina, Hennepin County, Minnesota, To continue its efforts to become a pollinator friendly City by ensuring best management practices for management of vegetation, and To continue to identify actively maintained areas that could be converted back to vegetation favorable to bees and other pollinators, or left natural to promote nesting areas for bees, and To proclaim May 1st -31st, 20232 as “No Mow May”, and encourage all residents of the city who wish to participate in this initiative to register with the City and refrain from mowing their lawns in the month of May to provide vital early spring flowers for bees that emerge from hibernation, and To temporarily suspend enforcement for No Mow May registered participants of Edina City Code requirements in Sec 30-118 and Sec 30-119, specifically that “Turf grasses shall be regularly cut such that no individual plant shall exceed, at any time, ten inches in height or length” and “Weeds shall be regularly cut or controlled such that no individual plant shall exceed, at any time, ten inches in height or length” from May 1, 20232 to June 15, 20232, while continuing to enforce the Minnesota State Mandate regarding the management of noxious weeds, and Formatted: Font: Bold To continue enforcement of the above City Code requirements for any properties not registered for No Mow May, and To develop a registration portal online for those interested in participating in this initiative, where participants will be required to register and where interested parties can learn about the importance of creating and maintaining a pollinator friendly landscape and additional green programs like “lawns to legumes”, soil health, raingardens, turf alternatives, etcand others. . ADOPTED this 22ND XX7th day of XXFebruaryMarch, 20222023 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 1, 2022, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 22nd XX7th day of MarchXXFebruary, 2022 City Clerk Formatted: Indent: First line: 0" Formatted: Indent: First line: 0" Formatted: Normal, Indent: First line: 0.5", No bullets or numbering Date: January 12, 2023 Agenda Item #: VI.C. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:EEC Working Group 2023: Green Business Recognition Program Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Receive information and approve updated Green Business Outreach Program working group charge, which must be updated and re-posted annually. INTRODUCTION: ATTACHMENTS: Description GBOP 2023 Working Group Charge Advisory Board and Commission Green Business Outreach Program (GBOP) Working Group Greenprint BOARD OR COMMISSION:Energy and Environment Commission WORKING GROUP NAME:Green Business Outreach Program Working Group WORKING GROUP OBJECTIVE: The working group will be charged with three main objectives to be completed in 2023: 1.Continue to update and improve the Green Business Outreach Program 2.Outreach to current and new businesses •Recruit new businesses: Identify list of Edina businesses who do not currently participate in GBOP, reach out to business owner to describe program and invite participation •Support Edina businesses: Provide materials, make network connections, and serve as a sounding board for Edina businesses looking to become more green •Application support volunteer: Assist businesses as they complete a GBOP application; check in with participating businesses at least annually or as directed by EEC representative 3.Promotion of recognized “Green Businesses” •Spearhead promotional opportunities to recognize green businesses for their efforts via channels available through Edina communications team •Discover means to create further value in the GBOP Advisory Board and Commission Green Business Outreach Program (GBOP) Working Group Greenprint WORKING GROUP CHAIR/CO-CHAIRS: Cory Lukens Advisory Board and Commission Green Business Outreach Program (GBOP) Working Group Greenprint Project Title A working group may have more than one project. Green Business Recognition Program (GBOP) Description Describe the project and how it supports the approved work plan. The only way the City can reach its environmental goals is by involving businesses. The GBOP is a vehicle to engage the business sector on the environment. It is a means for the City to celebrate Edina businesses for making a positive impact on the environment. The Green Business Recognition application lists various sustainable actions a business can take, and each action has a point value. By taking the total acquired points and meeting the minimum requirement, a business can be recognized as being a "green business”. Purpose Describe the purpose or objective of the project. e.g. develop a process, review the work The GBOP is a way to engage and educate businesses on environmental actions, celebrate those businesses who are doing positive things for the environment, and let Edina residents know which businesses are taking such actions. Deliverables Tangible or intangible object produced as a result of the project intended to be delivered to the indicated audience. The tangible deliverables will be: 1.A process update and guide for the EEC to oversee the program 1.Additions to the list of Edina Green Businesses 2.Promotional value opportunities for Green Business Community Beneﬁt How does this project beneﬁt the Edina community? Edina residents have stated that the environment matters to them and should be made a priority by the City. The GBOP will allow residents to make purchases with businesses that reﬂect that value. The GBOP can also be a tool for the City to further reach out to businesses about the environment, and the important role business plays in reaching the City's sustainability goals. Advisory Board and Commission Green Business Outreach Program (GBOP) Working Group Greenprint Key Dates Is there an event or a timeframe to complete certain steps? The Working Group will be established for a year to continue to work on the three tasks. Promotion & Implementation What is the plan to share the project ﬁndings/completion or how will the completed project be implemented? Evaluation How will the group evaluate the ﬁndings or end result of the project? The EEC will be able to evaluate the program by the number of new businesses that apply and receive a Green Business Recognition. Duration of the Group Typically six months to two years. Duration of outreach working group is 1 year. Membership & Time Commitment Working group size cap recommendation is 7 members. Estimate how much time a working group member needs to commit to. A member commits for one year. This commitment entails a monthly meeting with possible further time commitments outside of meetings, averaging 1.5-3 hours per month. Public Notice & Member Recruitment Public notice will be given of the formation of any working group and individuals will have a minimum of 14 days after the public notice to express interest to join before members are selected. Forward the completed Greenprint to MJ Lamon for public notice. Date of working group approval from board/commission: November 12 Date for release of public notice: Monday, November 16 Date for working group member selection (must be at least 14 days after release of public notice date): December 1, 2020 Date for working group’s ﬁrst meeting: A7er December 10 approval of new members by EEC. Advisory Board and Commission Green Business Outreach Program (GBOP) Working Group Greenprint Date: January 12, 2023 Agenda Item #: VI.D. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Monthly call for communication requests Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Submit any communications requests to staff liaison for processing INTRODUCTION: ATTACHMENTS: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign