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HomeMy WebLinkAbout2023-08-10 EEC AgendaAgenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, August 10, 2023 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission July 13, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Draft Carryout Bag Fee Ordinance for Comment B.2024 Workplan Development Discussion C.Monthly call for communication requests VII.Chair And Member Comments VIII.Sta0 Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli4cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: August 10, 2023 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Grace Hancock, Sustainability Manager Item Activity: Subject:Minutes: Energy and Environment Commission July 13, 2023 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve EEC meeting minutes, July 13, 2023 INTRODUCTION: ATTACHMENTS: Description EEC Minutes: July 13, 2023 Agenda Energy and Environment Commission City Of Edina, Minnesota City Hall - Community Room Meeting will take place in person. Masks are optional. Thursday, July 13, 2023 7:00 PM I.Call To Order Chair Martinez called the meeting to order at 7:17pm. II.Roll Call Answering roll call were Chair Martinez, Vice Chair Lukens, Commissioners Haugen, Weber, Dakane. Absent: Commissioners Lanzas, Hovanec, Tessman, Schima, and student commissioners Rawat and Machart. III.Approval Of Meeting Agenda Motion by John Haugen to Approve Meeting Agenda. Seconded by Ukasha Dakane. Motion Carried. IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission June 8, 2023 Motion by John Haugen to Approve Meeting Minutes. Seconded by Ukasha Dakane. Motion Carried. V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VI.Reports/Recommendations A.2023 Workplan Development Discussion The Commission brainstormed ideas for the 2024 work plan. The work plan will be approved by the Commission at their September meeting for submittal to Council. B.Staff Report for Comment: Carryout bag fee proposal The following comments were received: Extremely disappointed with staff recommendation Lots of effort and may have no action Just implement and don’t worry about staffing it. Staff Report Public input findings Staffing requirements for staffing #’s and cost How can staff recommend something against a CAP action? VII.Chair And Member Comments VIII.Staff Comments IX.Adjournment The EEC meeting was adjourned at 8:45pm. Motion by John Haugen to Adjourn. Seconded by Ukasha Dakane. Motion Carried. T he City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: August 10, 2023 Agenda Item #: VI.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Draft Carryout Bag Fee Ordinance for Comment Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: EEC is invited to provide informal comments on the carryout bag fee ordinance drafted in response to Council's request. INTRODUCTION: In 2022, City Council approved a work plan initiative for Edina's resident volunteer Energy & Environment Commission(External link) (EEC) to “Revise and update EEC’s 2017 report on possible recommendations for a plastic bag ordinance” with a deliverable of an “updated report with recommendation.” The EEC recommended to City Council at their February 7, 2023 meeting that "the City require that merchants charge a $.05 fee to customers for carryout bags. EEC asks Council to direct staff to write an ordinance that updates City Code to include this requirement and implement an outreach plan to inform residents and businesses of this requirement." At their July 18 work session, Council confirmed their request that staff develop an ordinance for their consideration. ATTACHMENTS: Description Draft 8.7.23 Carryout Bag Ordinance 1 ORDINANCE NO. 2023-XX AN ORDINANCE AMENDING CHAPTER 20 OF THE EDINA CITY CODE CONCERNING MERCHANT CARRYOUT BAGS THE CITY COUNCIL OF EDINA ORDAINS: Chapter 20 of the Edina City Code is amended by adding Article 14 to read as follows: ARTICLE 14. CARRYOUT BAGS PROVIDED BY MERCHANTS TO CUSTOMERS Section 1. Definitions. The following words, terms and phrases, when used in this article, shall have the meaning ascribed to them in this section, except where the context clearly indicates a different meaning: Carryout bag means a paper, plastic, or similar bag that is provided by a merchant at the check- out stand, cash register, point of sale, or other point of departure to a customer for the purpose of transporting food or merchandise out of the establishment. Carryout bags include: (1) plastic bags; (2) Compostable plastic bags; (3) Paper bags; and (4) Reusable bags Carryout bags do not include: (1) Produce and bulk good bags; (2) Baked goods bags; (2) Dry cleaning bags; (3) Newspaper and doorhanger bags; (4) Secondhand bags; (6) Flower wrap bags; (7) Prescription drug bags; (8) Bags brought by a customer; and (9) Bags used as prepared packaging for retail goods 2 Merchant means any person, corporation, partnership, business venture, public sports or entertainment facilities, government agency, street vendor or vendor at public events or festivals or organizations that sell or provide merchandise, goods, or materials including, without limitation, clothing, beverages, household goods, or personal items of any kind directly to a customer. This includes entities that meet the definition of “retail” and “food establishment” as defined by Edina City Code. Food banks and other food assistance programs are not considered to be merchants for the purposes of this section. Pass-through charge means a charge to be collected by merchants from their customers when providing carryout bags, and retained by merchants to be used at their discretion. Point-of-sale system means a cash register, credit card machine, or other device that can be programmed or is capable of being used to itemize purchases including a description and/or cost for each item, which can calculate sales tax, add applicable fees, or which is capable of generating sale reports. Recyclable Paper Bag: a paper bag that is 100% recyclable including the handles, contains at least 40% post-consumer paper content, and displays the words “Recyclable” and “made from 40% post-consumer recycled content (or other applicable amount) in a visible manner on the outside of the bag. Section 2. Carryout bag requirements. (a) Merchants shall collect a pass-through charge of not less than five (5) cents for each carryout bag provided to customers. It shall be a violation of this section for any merchant to pay or otherwise reimburse a customer for any portion of the pass- through charge. All merchants shall indicate on the customer transaction receipt the number of carryout bags provided and the total amount of the pass-through charge. Merchants may use the revenue from the five-cent charge at their discretion. (b) Merchants offering paper carryout bags must ensure that bags meet the definition of recyclable paper bag, stated in Section 1 above. (c) Merchants offering plastic carryout bags must provide for the on-site collection of plastic bag recycling, co-located with garbage containers. a. If garbage receptacles are available to customers, then receptacles for separate plastic bag recycling must also be made available to customers in the same location. 3 b. If garbage receptacles are not available to customers and are instead placed in areas for use by staff only, then receptacles for separate plastic bag recycling are only required in those locations. c. Merchant shall arrange for the collection of plastic bag recycling by a licensed solid waste collector for delivery to an appropriate transfer station or processing facility. (d) Merchants shall provide, upon annual request by the City, a report identifying the number and value of the carryout bag fees charged to customers. Section 3. Exceptions. Merchants are not required to collect a pass-through charge from anyone with a voucher or electronic benefits card issued under the Women, Infants and Children (WIC) or Temporary Assistance to Needy Families (TANF) support programs, or the federal Supplemental Nutrition Assistance Program (SNAP, also known as Basic Food), or a recognized Minnesota food assistance program. Section 4. Enforcement. The City shall have the duty and the authority to enforce provisions of this chapter pursuant to City Code Chapter 1, Sec. 17-19. Section 6. Effective Date. July 1, 2024. First Reading: Second Reading: Published: Attest __________________________ _______________________________ Sharon Allison, City Clerk James Hovland, Mayor Please publish in the Edina Sun Current - Send two affidavits of publication. Bill to Edina City Clerk Date: August 10, 2023 Agenda Item #: VI.B. To:Energy and Environment Commission Item Type: Other From:Grace Hancock, Sustainability Manager Item Activity: Subject:2024 Workplan Development Discussion Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Begin drafting 2024 EEC workplan. Google Doc: https://docs.google.com/spreadsheets/d/1yWddItL5Bevd-188UYOydIJx0P 9pjIpx0e39riYlnpc/edit? usp=sharing. Eden Prairie Commission work plan is included here as an example and for work plan initiatives inspiration. INTRODUCTION: Commission Member Handbook is a resource to guide workplanning process. Commissions develop proposed work plans from June - August. Commission approves proposed workplan in September. Chair presents proposed work plan to Council in October. Staff present recommendations to Council in November. Council approves work plan in December. ATTACHMENTS: Description 2024 Commission Work Plan Template CAP Commission Menu EXAMPLE Eden Prairie Commission Work Plan FYI: 2023 EEC Work Plan Page 1 of 2 Commission Name 2024 Proposed Work Plan 1 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: 2 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: = commission = staff Page 2 of 2 3 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: 4 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: Parking Lot Strategy Action Potential Council Charge BE 1-7 Create a welcome packet for new businesses, which will provide information on all the energy efficiency improvement resources and opportunities. Report and Recommend BE 3-2 Explore the development of renewable energy program(s) which increase utilization of on-site / in-community renewable energy while creating benefit for low-income community members. Example programs include City of Dubuque Low Income Solar Renewable Energy Credit (SREC), Leech Lake Band of Ojibwe Community Solar for Community Action, and Texas Energy Poverty Research Institute Community Solar Program Model. Goal: 16,000 MWh clean energy delivered through programs annually by 2030.Study and Report BE 4-2 Partner with institutions and businesses within Edina to secure commitments to reduce operational greenhouse gas emissions in line with the goals of this Climate Action Plan, achieving carbon neutrality by 2050.Review and Decide BE 4-5 Create an educational program to inform residential and commercial properties about renewable energy opportunities including technologies that eliminate on-site fossil fuel use.Review and Decide (Event or handout materials) Buildings & Energy 1-5 Partner with local organizations and businesses to educate the public and promote the adoption of energy efficiency habits like purchasing high-efficiency equipment, turning the lights off in unused spaces and at night, having efficient indoor temperature control, and promote home energy audits among their staff and students. Report and Recommend or Review and Decide (Event) Environmental Health HS 2-2 Add climate preparedness elements to public health programs already aimed at vulnerable populations and low-income households and dedicate increased funding to accommodate demand for public health services among at-risk populations. Study and Report GS 2-7 Establish a policy to identify, create, and promote incentives to assist homeowners and households with low incomes to cover some of the cost of converting traditional lawns by planting pollinator friendly food gardens, permaculture, wildflowers, clover or native grasses in an effort to slow the Study and Report GS 2-8 p p g g p p p g native plantings, "carbon gardening" strategies for ornamental gardens, and produce gardens, tree profile rebuilding, elimination of synthetic fertilizer and pesticide use, high mow deck settings, use of biochar amendments, polyculture lawn mixture and other beneficial greenspace practices included in Study and Report HS 1-1 Establish a communication campaign in alignment with the American Public Health Association Policy Number: 201711 and educate the public about the hazards of air pollution, including indoor air quality, and the steps individuals can take such as reducing and eliminating fossil fuel use, and available resources to reduce their exposure. Review and Decide HS 2-5 Create and make available an Emergency Response Toolkit offering tips and suggestions for residents to increase their emergency preparedness. Develop City-based program to support individuals and families who cannot afford to purchase supplies for household emergency preparedness kits to adequately prepare their homes.Study and Report LF 1-4 Study and report on options to incentivize and reward soil best management practice for urban lawns, gardens, landscaping, parks, open spaces, prairies, environmentally sensitive areas, and agricultural land uses.Study and Report LF 2-3 Promote and expand public education campaigns to encourage purchasing and supporting restaurants which use locally grown and produced food at the individual and institutional level (add targeting of disadvantaged, food insecure, and elder populations). Collaborate with under represented groups to identify culturally preferred foods and advocate for their cultivation and increased availability locally. Review and Decide LF 4-2 Establish a Green Business Refrigeration upgrade cost sharing incentive program providing a 25% matching grant for qualified buildings and applicants to switch to green refrigeration practices. Study and ReportLocal Food LF 1- 2 Support existing school and community gardens and provide opportunities to expand community growing spaces with a focus on locating garden infrastructure to serve youth, immigrant, and people with lower incomes or who are experiencing food insecurity. Community growing and garden Review and Decide (Project) TL 1-5 Establish a branded communications campaign to promote increased alternative transportation use, with a particular focus on short distance trips (ie <2 miles) including school and other daily commutes.Report and Recommend TL 3-4 Eliminate parking minimums to reduce surface parking and institute new parking pricing models to maintain 85% utilization (performance-based parking, off-street parking tax, dynamic pricing, etc.) Report and Recommend Edina Commission Climate Action Menu: Work Plan options TL 3-4 Identify underutilized paved areas and incentivize conversion to sustainable green space or infill development. Conversion focus should take into consideration neighborhood's greenspace, heat island mitigation, affordable housing, and bike/walk mobility needs and prioritize site utilization based on Study and Report TL 4-5 Develop incentive and educational programs to transition lawn care companies and homeowners from using fuel-burning lawn equipment (e.g., lawn mowers, blowers) to electric.Study and Report W 1-3 Study and report on a possible opt-in water reduction program targeting water reduction goals of 20% or more per site. Offer free technical resources to large institutions and businesses to identify specific opportunities for employees or customers to conserve water and incorporate water efficiency into internal operations. Study and Report W 1-6 Conduct a Water Conservation "challenge" campaign ask participants to reduce water consumption through water use behavior change strategies, irrigation system utilization, and replacement of fixtures like shower heads with WaterSense certified fixtures.Study and Report Waste WM 1-2 Support collaborative consumption community projects, such as neighborhood compost projects, tool libraries, and repair cafes through mini-grant programs.Study and Report WM 2-3 Conduct an organics waste collection pilot project with a sample of City businesses to test the interest, methodology, and amount of commercial food waste that would need to be accommodated by a commercial organics collection program. Explore possible incentives for food retailers, restaurants, and institutions to participate in food waste reuse and recycling programs.Study and Report WM 3-2 Explore a requirement that all waste be recycled or salvaged at large construction sites.Study and Report WM 4-5 Promote and partner to support a Fix It Fair at the Library and create a resource list for reuse.Review and Decide (Event) SUSTAINABILITY COMMISSION OVERVIEW Sustainability Commission regular meetings are scheduled for the second Tuesday of each month at 7:00pm. The City Staff Liaison to the Sustainability Commission is Jennifer Fierce. Charter Citizen Advisory Sustainability Commission. The Citizen Advisory Sustainability Commission (“CASC”) shall act in an advisory capacity to the City Council and staff about policies and practices that promote the sustainable development and conservation of Eden Prairie’s air, water, and land resources; reduction of residential and commercial solid waste; and the more efficient use of energy in the economic activities of both the public and private sectors, which may include the following. 1. The Commission shall have the following roles and responsibilities: a. Review, examination and evaluation of the City’s operating policies and practices with the goal of improving performance in this area through the recommendation of Best Management Practices. The CASC shall recommend the inclusion of appropriate environmental conservation and protection measures into the planning process. Where environmental policy mandates of the state and local agencies require the City’s response, the CASC may serve as the body to examine alternatives and make recommendations to the City Council. b. Provide recommendations as to oversight and accountability for municipal and private initiatives in the area of environmental policies that impact Eden Prairie’s energy and natural resources. The Commission shall serve as the liaison and monitoring body for community events and activities that are relevant to the Commission’s purpose. c. Educate the community, including Eden Prairie schools and community groups, about the impact of advances in environmental science, engineering, product development and policies to produce a better-informed citizenry about environmental conservation. 2. In pursuance of the above stated roles and responsibilities the Commission shall perform the following work tasks: a. Recommend best practices for energy conservation for Eden Prairie’s citizens, businesses, institutions and City government, including the 20/40/15 initiative. b. Encourage energy efficiency through appropriate building code improvements. c. Recommend opportunities to increase the City’s use of alternative energy. d. Recommend ways to develop a comprehensive recycling, reuse and municipal solid waste (MSW) reduction program. e. Recommend ways to improve water quality in Eden Prairie. f. Promote tree planting, native landscapes and infiltration of water runoff with rain gardens and other techniques to maintain healthy urban native landscapes and reduce water consumption. 2 g. Recommend ways to reduce greenhouse gas emissions and improving air quality in Eden Prairie. h. Recommend ways to integrate natural resource initiatives and programs into other areas of Eden Prairie government, including other commissions and groups, to better promote natural resource management and conservation. i. Educate the public, professional associations, organizations, businesses and industries about improving the community’s environment, both natural and man-made. 2022 Commission Members Commission members who served in 2022 included: Commission Member Appointed Term Expires/Expired Jeanne DeSanctis 4/2019 3/31/2022 Priya Senthilkumar 4/2019 3/31/2022 Daniel Katzenberger 4/2020 3/31/2023 Cindy Hoffman 4/2021 3/31/2024 Aaron Poock 4/2021 3/31/2024 Emily Eddy-Theis 4/2021 3/31/2024 Jeff Nobleza 4/2021 3/31/2024 Carolyn Wieland 4/2022 3/31/2024 Laura Bishop 4/2022 3/31/2025 Tim Conners 4/2022 3/31/2025 Gretchen Enninga 4/2022 3/31/2025 Student Representative School Year Term Abi Rajasekaran 2021/2022 Fall 2021/Spring 2022 Amoligha Timma 2021/2022 Fall 2021/Spring 2022 Anna Maristela 2021/2022 Fall 2021/Spring 2022 Augie Stukenborg 2021/2022 Fall 2021/Spring 2022 Julia Harris 2021/2022 Fall 2021/Spring 2022 Muthu Meenakshisundaram 2021/2022 Fall 2021/Spring 2022 Tanvi Bhujle 2022/2023 Fall 2022/Spring 2023 Mia Cain 2022/2023 Fall 2022/Spring 2023 Palak Dhiman 2022/2023 Fall 2022/Spring 2023 Maura Fitzgerald 2022/2023 Fall 2022/Spring 2023 Tyler Little 2022/2023 Fall 2022/Spring 2023 Taylor Oliver 2022/2023 Fall 2022/Spring 2023 Suchita Sah 2022/2023 Fall 2022/Spring 2023 3 SUSTAINABILITY COMMISSION 2023 ACCOMPLISHMENTS Public Events Hosted city’s first EV Ride and Drive Event. 25 residents and businesses displayed their vehicles and answered questions from curious potential EV owners. 300 residents attended to test drive and learn more about how an EV would work for them. Curbside and Electronics Drop Off Recycling Events – Promoted curbside recycling pick up and two drop off recycling event at the Yard Waste site. Wrote down the costs for each family by $10 – total write down of $5,600. 564 households participated in the three events. Held city’s first Fix It Clinic in coordination with Hennepin County to encourage residents to repair items instead of dispose of them. Participated in EP AM Rotary’s first Eco Expo to share sustainability info with residents and participants. Sustainable Eden Prairie Awards – Reviewed nominations, selected winners and presented awards. Programs and Learning GreenStep Cities – Awarded Step 4 & 5 designation again for 2022. Sustainable Building Standard - Reviewed proposed Sustainable Building Standard for new development and provided feedback and recommendation to the City Council. ReACT Eden Prairie Program Development – Launched educational and recognition program for residential climate action. Home Electrification – Began program development to promote fuel switching and home beneficial electrification. Hennepin County Recycling Support – Promoted County food waste challenge and Master Recycler programs. Home Energy Squad Intercity Challenge – Promoted home energy squad audits as part of a metro competition between cities. Community Center Solar Garden – Promoted subscriptions for CSG to be built on the Community Center to residents. Climate Action Plan – Reviewed update and continued to work on implementation actions. Water Quality & Conservation Update – Reviewed city programming, offered input on conservation best practices. Organics Recycling Rebate – Promote organics recycling program with up to $50 rebate. $8,700 in rebate funds distributed. Participated in metro-wide meetings of Environmental Commissions to learn and share best practices. 4 SUSTAINABILITY COMMISSION 2023 WORK PLAN Sustainability Commission 2023 Work Plan Activity 1: Climate Action Plan Implementation Description Relevant CAP Action and/or Goal Time Frame 1.1 ReACT Eden Prairie – Continue promoting residential best practice education and recognition program. • Promote renewable energy. • Promote utility renewable energy programs. • Provide education on green power programs. • Facilitate development of green neighborhoods/green teams. • Promote transit, ride-share, bike transportation options. • 34% of HH by 2030 participate in energy conservation program. • 98% of HH by 2030 participate in energy-saving behavior change activities. • 5% of city electricity load met by on-site solar PV by 2025. • 2.9% of HH by 2030 participate in green power purchase program. • 7% reduction in VMT/capita by 2030. • 30% of passenger vehicles and 15% of light trucks in city are EV by 2030. Ongoing Electrify Everything MN Program – Launch education and possible cost share program to support residential building electrification through electrification measures. • Explore incentives to promote fuel switching. • 17% of residential buildings switched from natural gas to electricity for space/water heating by 2030. Education campaign throughout 2023 5 Sustainability Commission 2023 Work Plan Host EV Ride and Drive event. 30% of passenger vehicles and 15% of light trucks in city are EV by 2030. Q3 2023 Review best practices and metrics information for annual GreenStep Cities reporting. Expand implementation of GreenStep Cities best practices for energy efficiency in public buildings. Q1 2023 Resident Learning Sessions – Resident-led educational workshops to highlight different sustainable topics of interest. Create neighborhood Green Teams/Green Team Academy. Q2-Q4 2023 Green Power Purchase Campaign – Encourage participation in Xcel or MN Valley green power purchase programs through marketing campaign, resident challenge, etc. • Promote participation in Xcel Energy’s renewable energy programs such as Windsource & Renewable Connect. • 2.9% of residents participate by 2030. Q2 2023 Support outreach to identify eligible properties for whole-home electrification upgrades (Federal Congressionally Directed Spending Allocation) • Explore incentives to promote fuel switching. • 17% of residential buildings switched from natural gas to electricity for space/water heating by 2030. Q2, Q3 & Q4 2023 Advocacy • Support efforts at state legislature to allow cities to adopt a more advanced energy code for commercial buildings. • Provide feedback relevant to Climate Action Plan goal on any utility planning process as needed. • Provide feedback on city policies that impact Climate Action Plan goals. • Support statewide policies such as energy code updates. • Enforce current and future energy codes. • Lobby for stretch energy code legislation. • Prepare for grid modernization and battery systems. Q1 & Q2 2023 6 Sustainability Commission 2023 Work Plan Activity 2: Waste and Recycling Description Relevant City/County/State Goals Time Frame Support drop-off and curbside bulk recycling events. Educate pubic on proper disposal for construction waste. Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Q2 2023 Continue community education around recycling, including promotion and education around organics recycling and rebate program. Evaluate opportunity for online education forums or in-person events. Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Ongoing Host a Fix It Clinic event. Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Q2 2023 Encourage zero waste community events where possible. Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Ongoing Plate to Garden Compost Promotion at Arbor Day Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Q2 2023 Garden Tool Swap at Arbor Day Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Q2 2023 Food-based Business Front End Composting Promotion Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Q2 2023 MF Residential Recycling Support Recycle 75% of waste and send zero waste to landfills by 2030. (Hennepin County) Q3 2023 7 Sustainability Commission 2023 Work Plan Activity 3: Water Quality Description Relevant City/County/State Goals Time Frame Receive a water resources update (geese management, lake management, clean up, lake monitoring results, etc.) Preserved and Beautiful Environment (Eden Prairie) Q3 2023 Support and promote city water conservation and quality rebate programs. Innovative and Sustainable Practices (Eden Prairie) Q2 and Q3 2023 Promote Adopt-a-Drain, pet waste, and smart salting strategies. Preserved and Beautiful Environment (Eden Prairie) Q2 and Q3 2023 Promote turf removal and native pollinator plantings in residential and commercial properties. Preserved and Beautiful Environment (Eden Prairie) Q2 and Q3 2023 Activity 4: Education and Community Events Description Relevant City/County/State Goals Time Frame Promote utility programs and rebates that support Climate Action Plan goals. Communitywide carbon neutrality by 2050. (Eden Prairie) Ongoing Participate in metro-wide learning opportunities with Commission members from other cities. Innovative and Sustainable Practices (Eden Prairie) Ongoing Participate in community organization planned events to promote relevant Sustainable Eden Prairie initiatives to attendees. Sense of Community (Eden Prairie) Q1 or Q2 2023 8 Sustainability Commission 2023 Work Plan Participate in Arbor Day event to promote relevant Sustainable Eden Prairie initiatives to attendees. Support student commissioners with project promotional booths. Sense of Community (Eden Prairie) Q2 2023 Participate in Spring Park Clean Up Day as a group. Preserved and Beautiful Environment (Eden Prairie) Q2 2023 Participate in Citywide Open House to promote Sustainable Eden Prairie initiatives. Sense of Community (Eden Prairie) Q4 2023 Review and award annual Sustainable Eden Prairie Award recipients. Innovative and Sustainable Practices (Eden Prairie) Q3 2023 Explore idea of Sustainable Eden Prairie Home tour to educate residents on energy technology, pollinator gardens, etc. Innovative and Sustainable Practices (Eden Prairie) Q3 2023 EEC Current Reporting Date: Apr 10, 2023 Report Created On: Apr 01, 2023 Report Legend Priority No Update Overdue Plan Label And Number Description Initiative Type Council Charge Deliverable Status Progress Leads Last Update Date Last Update Commission Name 1.3 Energy & Environment Commission The Commission advises the City Council on energy conservation, waste reduction and environmental and conservation eorts. Status Pending: 100.0% Initiative 1.3.1 No Mow May 2.0 Consider, if any, recommended changes to No Mow May (NMM) are needed, including program expansion to other property types (condos, commercial, etc.) and report-back method for residents. Establish a communication strategy with support from the City Communication area. Link NMM promotion with the promotion of rain and pollinator gardens. Explore ways for residents to add additional "greening" eorts beyond NMM, including soil health Project Support No Mow May event. Tessman, Martinez, Rawat Initiative 1.3.2 Green Business Recognition Program Strengthen and bring more business to the Green Business Recognition Program. Establish an annual outreach and recruitment calendar including spring communications campaign; present at Chamber, Rotary and other relevant business associations Add bike rack fund participation as part of rubric, as well as one-stop lighting audits, tree preservation. On-going / Annual Support Green Business Recognition program. Lukens, Hovanec, Lanzas Initiative 1.3.3 Tree Recognition Campaign “Parade of Trees” tree recognition campaign around Arbor Day Residents submit photos and locations of special trees. Trees are mapped and residents are invited to do a walking tour to see the trees. Tree photos can be used in social media to raise awareness around Edinaʼs tree canopy. EEC may award special tree recognitions: “most climbable tree,” “spookiest,” etc. Mayor will be invited to recognize beloved trees during Mayorʼs Minute Project Develop a campaign for tree recognition.Lukens, Hovanec, Haugen # Status Pending Progress 0% 4 Status Pending Progress 0% 4 Status Pending Progress 0% 4 Status Pending Progress 0% Plan Label And Number Description Initiative Type Council Charge Deliverable Status Progress Leads Last Update Date Last Update Initiative 1.3.4 Commercial Tree Ordinance Assess Edinaʼs Commercial Tree Ordinance by comparing to similar ordinances adopted in relevant cities; determine if changes should be made. Project Report and recommendations to City Council.Haugen, Tessman, Weber Initiative 1.3.5 Time of Sale Energy Disclosure Program Review the program currently under implementation in Bloomington and Minneapolis. Analyze local data and evaluate if it is a program that can be implemented in the city of Edina. Project Report to City Council.Martinez, Schima, Lukens, Weber Initiative 1.3.6 Parking (Planning Commission Work Plan) Consideration of future of parking in Edina to identify parking initiatives to pursue in the next 10-15 years, in what order and what commissions/resources should be assigned to each. Planning Commission will be the lead. ETC & EEC will review and comment on final report and recommendation from Planning Commission. Project Review and comment on the Planning Commission report and recommendations. All Initiative 1.3.7 Boulevard Tree Planting (Transportation Commission Work Plan) Review options for replacement and new boulevard tree planting program. (Greenspace + Trees Strategy GS1). Project Review and comment on the Transportation Commission's report for Council. All Initiative 1.3.8 Climate Action Plan HS 4-3 (Human Rights & Relations Commission Work Plan) Evaluate community organizations, networks, and connections serving those who require special attention, such as people who are elderly, homebound, isolated, living with disabilities, or those likely to need financial assistance, during or aer extreme weather events (e.g., heat, cold, and heavy precipitation). EEC will review and comment on approved report. Project Review and comment on Human Rights and Relations Commission report for Council. All Initiative 1.3.9 Carryout Bag awareness and outreach plan implementation Partner with City sta to implement an awareness and outreach plan to inform residents and businesses of merchant bag fee requirement. Gather stakeholder input in early 2023 to inform ordinance development, once passed the EEC will contribute to a promotional campaign to raise awareness and support businesses to integrate the new requirement ahead of 2024 eective date. Project Support City sta in implementing sta-created outreach and awareness plan Dakane, Martinez, Hovanec 3 Status Pending Progress 0% 1 Status Pending Progress 0% 2 Status Pending Progress 0% 2 Status Pending Progress 0% 2 Status Pending Progress 0% 4 Status Pending Progress 0% Date: August 10, 2023 Agenda Item #: VI.C. To:Energy and Environment Commission Item Type: Report and Recommendation From:Grace Hancock, Sustainability Manager Item Activity: Subject:Monthly call for communication requests Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Submit any communications requests to staff liaison for processing INTRODUCTION: ATTACHMENTS: Description EEC Communication Channels Energy and Environment Commission Communication Guidelines Communication Channels These channels are used by Edina’s Communication Department and can be accessed by the EEC. While turnaround time is included, it is recommended that requests be made as early as possible for planning purposes. There will be a call for communication requests as a standing agenda item at each EEC meeting. The staff liaison will coordinate requests with Communications Director, Jennifer Bennerotte. Type Content Materials from EEC Publishing Frequency Turnaround Time Website Press releases/news alerts (Hometown Heroes is a longer feature – also on social media and recognized at City Council meetings) Topic/ nomination, willingness to be interviewed Ad hoc 1 week (Hometown Heroes = 1-2 months) Better Together Edina Any topic that the Commission wants to get feedback on or engage with the public Topic, drafted text, type of engagement, etc. Ad hoc 1 week Sun Current Newspaper- Guest Column (cannot be submitted on behalf of the Commission/City). Anything coming from the City needs to be submitted by the Comms Dept. Text Weekly Independent submission Edition Edina Newsletter Topic, willingness to be interviewed Monthly 60 days Social Media Facebook, Twitter, Instagram Topic, # of posts Ad hoc Campaign = 1 month Basic post = 1 day Video Agenda: Edina /Mayor’s Minute/ Youtube idea Topic, willingness to be interviewed 2x/month 1 month Direct Mailers postcards, inserts, posters, flyers, etc. Budget, topic Ad hoc 1 month Send Text Text Topic Opt-in 1 month Other Newsletters PW Pipeline and Parks Activities Directory, The Times (Senior Center newsletter) Topic, willingness to be interviewed 2x/year (The Times = 10x/yr) 3 months City Extra Emails Can choose topic area-bulk emails Topic, draft text Opt-in 1 week Contact Information Grace Hancock Sustainability Manager GHancock@EdinaMN.gov Communication Department Project Lead Times The following lead times are organized by level of work involved by Communication Department. These are recommended by the staff to provide guidance for marketing and communication development. Level 1 (1 day) • Re-order of existing project Level 2 (3 days) • Re-sizing existing project (no other edits) • Website banner images • Basic photo editing Level 3 (1 week- small changes) • Copy changes where text doesn’t move • Postcards • Rack cards • Social media graphics based on existing campaign • PowerPoint presentation graphics for public event Level 4 (2 weeks-updates) • New social media graphics • Updates to existing pieces (new copy, colors, photos or combination thereof) • Posters and flyers • Ads Level 5 (3-4 weeks-significant projects) • New campaigns • New art • Brochures • Reports • Pamphlets and booklets Level 6 (More than 1 month (to be negotiated or determined with Director-large projects)) • Re-brand • Logo design • Publication redesign