HomeMy WebLinkAbout2023-04-27 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
City Hall - Community Room
Thursday, April 27, 2023
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Arts and Culture Commission, March 30, 2023
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Update on Art Center space planning
B.2023 ACC Work Plan Updates
C.Human Service Task Force - Call for Volunteers
VII.Chair And Member Comments
VIII.Sta. Comments
A.Upcoming Meetings and Events
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli3cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: April 27, 2023 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Minutes: Arts and Culture Commission, March 30,
2023
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please accept the minutes from the March 30, 2023 Arts and Culture Commission meeting
INTRODUCTION:
Attached, please find the meeting minutes from the March 30, 2023 Arts and Culture Commission meeting.
ATTACHMENTS:
Description
Minutes: Arts and Culture Commission, March 30, 2023
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Edina City Hall Community Room
Thursday, March 30, 2023
I. Call To Order
Vice-Chair Westlund called the meeting to order at 4:35 p.m.
II. Roll Call
Answering roll call were Commissioners Amlaw, Curtin, Scully, Stemmler, Faeth, Zbaren, Vice Chair
Westlund and Student Commissioners Anand and Konkimalla.
Staff Present: Parks and Recreation Director, Perry Vetter, and Recreation Supervisor, Laura Fulton.
III. Approval Of Meeting Agenda
Motion made by Faeth to approve the agenda. Motion seconded by Curtin. Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Amlaw to approve the minutes. Motion seconded by Stemmler. Motion carried.
V. Special Recognitions and Presentations
A. Commission Introduced new commission members Ann Curtin and Tim Scully
B. Commission recognized outgoing Commissioners Susan Chandler and Susan Johnson and Chair Rebecca
Sorensen and thanked them for their service.
VI. Reports/Recommendations
A. Commission held elections for the positions of Chair and Vice Chair of the Arts and Culture
Commission
• Commissioner Amlaw nominated Commissioner Westlund for the position of Chair of
the Arts and Culture Commission. Zbaren seconded the nomination.
Motion to elect Commissioner Westlund as Chair of the Arts and Culture
Commission carried.
• Commissioner Stemmler nominated Alana Zbaren for the position of Vice Chair of the
Arts and Culture Commission. Amlaw seconded the nomination.
Motion to elect Commissioner Zbaren as Vice Chair of the Arts and Culture
Commission carried.
B. 2023 Work Plan Updates –
• Initiative 1.1.1: Review and recommend decor and public art elements for 5146 Eden
Ave.
Draft Minutes☒
Approved Minutes☐
Approved Date:
• Staff gave an update of the timeline for the Grandview project. Once the project
begins, Vetter mentioned that the Commission Initiative members will be
brought in for input on art elements.
• Commissioner Fram was chosen as lead to initiative.
• Initiative 1.1.2: Street Art Policy and Practices
• Commissioner Stemmler presented. Initiative members have done preliminary
research into the public street art history in Edina. Stemmler discussed the
project at the Galleria as well as the mural at the Caribou on Vernon Avenue.
• Initiative 1.1.3: Public Art Incorporated in Planning and Development
• Commissioner Zbaren reported that the initiative members are working with an
Arts and Culture report created in 2021. Members are currently conceptualizing
how to work with the Planning Department for new construction in Edina to add
public art components to applications.
• Vetter discussed legal aspects to being a statutory city rather than a charter city
and the portions of the report that would not be allowed under City of Edina
statutes.
• Initiative 1.1.4: New Art Center
• Chair Westlund discussed that initiative members will be meeting after the
Commission meeting to discuss the report given to Commission members in
January.
• Vetter informed new commissioners about the report and recommended steps
for discussion moving forward.
• Initiative 1.1.5: Add Art Wraps to City owned Utility Boxes
• Commissioner Westlund discussed the seven utility boxes available for wraps in
2023.
• Fulton mentioned that staff is working to develop an application for acceptance
of art ideas and outlined a rough timeline.
• Initiative 1.1.6: Grow the ACC presence at Performance on the Plaza, Fall into the Arts,
Edina Fourth of July Parade, Juneteenth and other city events.
• Commissioner Stemmler discussed options for commission involvement at City
Events in 2023, especially at the POP series at 50th and France.
• Commission discussed other opportunities in which to participate and promote
arts in Edina and how to have a larger presence.
• Initiative 1.1.7: Developing Phase II of the Microgrant process
• Faeth discussed the report submitted to the Edina City Council in January.
• Initiative members will be creating a road map and doing more research as Phase
II progresses. Commission plans to work with staff to develop an application for
the next step of the program.
• Commission discussed assignments of initiatives for new members.
VII. Chair and Member comments
Draft Minutes☒
Approved Minutes☐
Approved Date:
VIII. Staff Comments
• Fulton mentioned that MJ Lamon will be presenting in April and reminded Commission of
upcoming meetings.
• Fulton discussed a meeting that city staff had with Forecast Public Art and requested
Commissioners answer questions via email after the March meeting about what public art
looks like in Edina.
IX. Adjournment
Motion was made by Curtin to adjourn the March 30, 2023 meeting of the Arts and
Culture Commission at 6:11 p.m. Motion seconded by Scully. Motion carried.
Date: April 27, 2023 Agenda Item #: VI.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Update on Art Center space planning Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
Staff will provide an update to the Arts and Culture Commission on space planning discussions for a new Arts
Center.
Date: April 27, 2023 Agenda Item #: VI.B.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:2023 ACC Work Plan Updates Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discussion of 2023 work plan
INTRODUCTION:
Attached, please find the 2023 work plan with updates from Q1
ATTACHMENTS:
Description
ACC Work Plan Report
2023 Work Plan
Plan Label And Number Description Council
Charge Deliverable Leads
Initiative 1.1.1 Grandview Public Art
As the Grandview site is planned, the commission will review décor
elements and art in the new park.
Review and Recommend décor and public art elements for 5146 Eden
Ave.
Fram (lead), Faeth,
Stemmler, Scully,
Student member
Konkimalla
Initiative 1.1.2 Street Art Policy and Practices
Research and review programs currently implemented in other cities
around the metro. Analyze local data and evaluate how a program
can be implemented in the City of Edina.
Report for Council.Stemmler (lead),
Amlaw, Westlund,
Fram
Initiative 1.1.3 Public Art Incorporated in Planning and Development
Update public art report started by the commission in 2021 that looks
at incorporating public art in planning and the development process.
Report to Council.Zbaren (lead), Faeth,
Amlaw, Curtin
Initiative 1.1.4 New Art Center
Continue Advocating for a new Art Space and bring the community
perspective to the sta process that will review facility space needs
and projects of probable cost scenarios.
Review and comment on Art Center planning strategy.Amlaw, Zbaren,
Westlund, Curtin
Initiative 1.1.5 Utility Boxes
Add Art Wraps to City owned Utility Boxes. ACC will jury artwork and
chose artists to be represented throughout the City.
Utility box art wraps.Westlund (lead),
Curtin, Konkimalla
Initiative 1.1.6 ACC involvement at Performances on the Plaza and other
Community Events
Grow ACC presence at Performances on the Plaza, Edina Fall into the
Arts Festival, Edina Fourth of July Parade and other events. Promote
ACC initiatives and art in Edina.
Attend city events to promote ACC.Stemmler, Scully,
O'Shea
Initiative 1.1.7 Micro Grant Phase 2
Develop a detailed microgrant program for community driven Arts &
Culture for presentation and review of the Edina City Council for
approval
Develop a report and recommendation on creating a microgrant
process to Council.
Faeth (lead), Curtin
3
1
1
2
4
4
3
Council Charge 1 - Study and ReportCouncil Charge 2 - Review and CommentCouncil Charge 3 - Review and RecommendCouncil Charge 4 - Review and Decide
Date: April 27, 2023 Agenda Item #: VI.C.
To:Arts and Culture Commission Item Type:
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Human Service Task Force - Call for Volunteers
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
The goal is to have one member from each Board and Commission. No co-appointees please. While it is
desirable that each Board and Commission be represented on this task force, it is not mandatory. It is important
that volunteers be available and willing to attend all meetings of the task force, with the understanding that the
second-year meetings will be flexible.
INTRODUCTION:
Each year the City appropriates approximately $100,000 from its General Fund to pay human services agencies
to provide outsourced services to Edina residents. At the direction of City Council, staff creates the Human
Services Task Force, made up of members from the City’s advisory boards and commissions, to recommend
appropriation of these funds.
The Task Force is created for this process only, and then it will be dissolved. In the first year of the Task Force,
members evaluate the organizations applying for the funds and recommend funding amount. In the second year,
no new organizations will be considered; Task Force members conduct site visits evaluating how funds are being
used and recommend continuation of approved funding or change the funding amount.
If you are interested in serving on the task force, please make sure you are open on the following dates:
• June 5, 2023, 5:30-7:00 PM (City Hall, Mayor’s Conference Room)
Kick off meeting to convene the task force, elect a chair, review the draft Request for Proposals (RFP).
• September 7, 2023, 5:30-7:00 P M (City Hall, Community Room)
Review and discuss submitted proposals for funding and determine applicants to interview.
• October 16, 2023, 5:30-8:30 P M (City Hall, Mayor’s Conference Room)
Receive presentations from the organizations requesting funding.
• October 23, 2023, 5:30-7:30 P M (City Hall, Community Room)
Review presentations and applications, approve funding amount, and begin writing report.
• November 21, 2023, 6:00-6:30 PM (City Hall – Community Room)
Present preliminary report and recommendations to City Council at work session. The Chair must attend, other
members are welcome to attend.
• December 5, 2023, 7:00 P M (City Hall – Council Chambers)
Bring recommendations for human services funding to the City Council for approval. Staff will attend, members
are welcome to attend.
ATTACHMENTS:
Description
2023 Invitation Letter
Dear Board or Commission Member:
Each year the City appropriates approximately $100,000 from its General Fund to pay human services agencies
to provide outsourced services to Edina residents. At the direction of City Council, staff creates the Human
Services Task Force, made up of members from the City’s advisory boards and commissions, to recommend
appropriation of these funds.
The Task Force is created for this process only, and then it will be dissolved. In the first year of the Task Force,
members evaluate the organizations applying for the funds and recommend funding amount. In the second year,
no new organizations will be considered; Task Force members conduct site visits evaluating how funds are
being used and recommend continuation of approved funding or change the funding amount.
If you are interested in serving on the task force, please make sure you are open on the following dates:
• June 5, 2023, 5:30-7:00 PM (City Hall, Mayor’s Conference Room)
Kick off meeting to convene the task force, elect a chair, review the draft Request for Proposals (RFP).
• September 7, 2023, 5:30-7:00 PM (City Hall, Community Room)
Review and discuss submitted proposals for funding and determine applicants to interview.
• October 16, 2023, 5:30-8:30 PM (City Hall, Mayor’s Conference Room)
Receive presentations from the organizations requesting funding.
• October 23, 2023, 5:30-7:30 PM (City Hall, Community Room)
Review presentations and applications, approve funding amount, and begin writing report.
• November 21, 2023, 6:00-6:30 PM (City Hall – Community Room)
Present preliminary report and recommendations to City Council at work session. The Chair must
attend, other members are welcome to attend.
• December 5, 2023, 7:00 PM (City Hall – Council Chambers)
Bring recommendations for human services funding to the City Council for approval. Staff will attend,
members are welcome to attend.
I urge you to consider serving on this important task force. Our goal is to have one member from each Board
and Commission. No co-appointees please. While it is desirable that each Board and Commission be
represented on this task force, it is not mandatory. It is important that volunteers be available and willing to
attend all meetings of the task force, with the understanding that the second-year meetings will be flexible.
If you are interested in serving, notify your staff liaison as soon as possible. Boards and Commissions are
required to name their appointed member by May 15, 2023.
Gillian Straub, City Management Fellow, coordinates Task Force efforts. If you have any questions or require
clarification, please contact Gillian at gstraub@edinamn.gov or 952-826-0429.
Thanks,
Scott H. Neal
City Manager
Date: April 27, 2023 Agenda Item #: VIII.A.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Upcoming Meetings and Events Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action needed
INTRODUCTION:
Attached, please find the upcoming meetings and events in 2023
ATTACHMENTS:
Description
Upcoming ACC Meetings and Events
April 27, 2023
Arts and Culture Commission
Laura Fulton, Recreation Supervisor
Upcoming 2023 Meetings and Events
Date 2022 Meetings Time Location
Thurs. April 27 Regular Meeting 4:30 pm Edina City Hall; Community Room
Monday, May 8 Board & Commission
Appreciation Open House
5:30 pm Braemar Golf Course
Thurs. May 25 Regular Meeting 4:30 pm Edina City Hall; Community Room
June 2 – June 4 Edina Art Fair 50th and France
June 19 Juneteenth Celebration Centennial Lakes Park
Thurs. June 22 Regular Meeting 4:30 pm Edina City Hall; Community Room
July 4 July 4th Parade Vernon Ave./City Hall
Thurs. July 27 Regular Meeting 4:30 pm Edina City Hall; Community Room
Thurs. Aug. 24 Regular Meeting 4:30 pm Edina City Hall; Community Room
Sept. 9 & 10 Fall into the Arts Festival Centennial Lakes Park
Thurs. Sept. 28 Regular Meeting 4:30 pm Edina City Hall; Community Room
Thurs. Oct. 26 Regular Meeting 4:30 pm Edina City Hall; Community Room
**Thurs. Nov. 16 Regular Meeting 4:30 pm Edina City Hall; Community Room
**Thurs. Dec. 14 Regular Meeting 4:30 pm Edina City Hall; Community Room
** Meetings adjusted due to holiday schedule.
Fridays, June 9- August 25, 5-8 p.m.: Performances on the Plaza, Nolan Mains, located between 50th Street
and Market Street.