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HomeMy WebLinkAbout2023-04-27 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota City Hall - Community Room Thursday, April 27, 2023 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Arts and Culture Commission, March 30, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Update on Art Center space planning B.2023 ACC Work Plan Updates C.Human Service Task Force - Call for Volunteers VII.Chair And Member Comments VIII.Sta. Comments A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: April 27, 2023 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Minutes: Arts and Culture Commission, March 30, 2023 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please accept the minutes from the March 30, 2023 Arts and Culture Commission meeting INTRODUCTION: Attached, please find the meeting minutes from the March 30, 2023 Arts and Culture Commission meeting. ATTACHMENTS: Description Minutes: Arts and Culture Commission, March 30, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Edina City Hall Community Room Thursday, March 30, 2023 I. Call To Order Vice-Chair Westlund called the meeting to order at 4:35 p.m. II. Roll Call Answering roll call were Commissioners Amlaw, Curtin, Scully, Stemmler, Faeth, Zbaren, Vice Chair Westlund and Student Commissioners Anand and Konkimalla. Staff Present: Parks and Recreation Director, Perry Vetter, and Recreation Supervisor, Laura Fulton. III. Approval Of Meeting Agenda Motion made by Faeth to approve the agenda. Motion seconded by Curtin. Motion carried. IV. Approval Of Meeting Minutes Motion made by Amlaw to approve the minutes. Motion seconded by Stemmler. Motion carried. V. Special Recognitions and Presentations A. Commission Introduced new commission members Ann Curtin and Tim Scully B. Commission recognized outgoing Commissioners Susan Chandler and Susan Johnson and Chair Rebecca Sorensen and thanked them for their service. VI. Reports/Recommendations A. Commission held elections for the positions of Chair and Vice Chair of the Arts and Culture Commission • Commissioner Amlaw nominated Commissioner Westlund for the position of Chair of the Arts and Culture Commission. Zbaren seconded the nomination. Motion to elect Commissioner Westlund as Chair of the Arts and Culture Commission carried. • Commissioner Stemmler nominated Alana Zbaren for the position of Vice Chair of the Arts and Culture Commission. Amlaw seconded the nomination. Motion to elect Commissioner Zbaren as Vice Chair of the Arts and Culture Commission carried. B. 2023 Work Plan Updates – • Initiative 1.1.1: Review and recommend decor and public art elements for 5146 Eden Ave. Draft Minutes☒ Approved Minutes☐ Approved Date: • Staff gave an update of the timeline for the Grandview project. Once the project begins, Vetter mentioned that the Commission Initiative members will be brought in for input on art elements. • Commissioner Fram was chosen as lead to initiative. • Initiative 1.1.2: Street Art Policy and Practices • Commissioner Stemmler presented. Initiative members have done preliminary research into the public street art history in Edina. Stemmler discussed the project at the Galleria as well as the mural at the Caribou on Vernon Avenue. • Initiative 1.1.3: Public Art Incorporated in Planning and Development • Commissioner Zbaren reported that the initiative members are working with an Arts and Culture report created in 2021. Members are currently conceptualizing how to work with the Planning Department for new construction in Edina to add public art components to applications. • Vetter discussed legal aspects to being a statutory city rather than a charter city and the portions of the report that would not be allowed under City of Edina statutes. • Initiative 1.1.4: New Art Center • Chair Westlund discussed that initiative members will be meeting after the Commission meeting to discuss the report given to Commission members in January. • Vetter informed new commissioners about the report and recommended steps for discussion moving forward. • Initiative 1.1.5: Add Art Wraps to City owned Utility Boxes • Commissioner Westlund discussed the seven utility boxes available for wraps in 2023. • Fulton mentioned that staff is working to develop an application for acceptance of art ideas and outlined a rough timeline. • Initiative 1.1.6: Grow the ACC presence at Performance on the Plaza, Fall into the Arts, Edina Fourth of July Parade, Juneteenth and other city events. • Commissioner Stemmler discussed options for commission involvement at City Events in 2023, especially at the POP series at 50th and France. • Commission discussed other opportunities in which to participate and promote arts in Edina and how to have a larger presence. • Initiative 1.1.7: Developing Phase II of the Microgrant process • Faeth discussed the report submitted to the Edina City Council in January. • Initiative members will be creating a road map and doing more research as Phase II progresses. Commission plans to work with staff to develop an application for the next step of the program. • Commission discussed assignments of initiatives for new members. VII. Chair and Member comments Draft Minutes☒ Approved Minutes☐ Approved Date: VIII. Staff Comments • Fulton mentioned that MJ Lamon will be presenting in April and reminded Commission of upcoming meetings. • Fulton discussed a meeting that city staff had with Forecast Public Art and requested Commissioners answer questions via email after the March meeting about what public art looks like in Edina. IX. Adjournment Motion was made by Curtin to adjourn the March 30, 2023 meeting of the Arts and Culture Commission at 6:11 p.m. Motion seconded by Scully. Motion carried. Date: April 27, 2023 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Update on Art Center space planning Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None, informational only. INTRODUCTION: Staff will provide an update to the Arts and Culture Commission on space planning discussions for a new Arts Center. Date: April 27, 2023 Agenda Item #: VI.B. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:2023 ACC Work Plan Updates Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Discussion of 2023 work plan INTRODUCTION: Attached, please find the 2023 work plan with updates from Q1 ATTACHMENTS: Description ACC Work Plan Report 2023 Work Plan Plan Label And Number Description Council Charge Deliverable Leads Initiative 1.1.1 Grandview Public Art As the Grandview site is planned, the commission will review décor elements and art in the new park. Review and Recommend décor and public art elements for 5146 Eden Ave. Fram (lead), Faeth, Stemmler, Scully, Student member Konkimalla Initiative 1.1.2 Street Art Policy and Practices Research and review programs currently implemented in other cities around the metro. Analyze local data and evaluate how a program can be implemented in the City of Edina. Report for Council.Stemmler (lead), Amlaw, Westlund, Fram Initiative 1.1.3 Public Art Incorporated in Planning and Development Update public art report started by the commission in 2021 that looks at incorporating public art in planning and the development process. Report to Council.Zbaren (lead), Faeth, Amlaw, Curtin Initiative 1.1.4 New Art Center Continue Advocating for a new Art Space and bring the community perspective to the sta process that will review facility space needs and projects of probable cost scenarios. Review and comment on Art Center planning strategy.Amlaw, Zbaren, Westlund, Curtin Initiative 1.1.5 Utility Boxes Add Art Wraps to City owned Utility Boxes. ACC will jury artwork and chose artists to be represented throughout the City. Utility box art wraps.Westlund (lead), Curtin, Konkimalla Initiative 1.1.6 ACC involvement at Performances on the Plaza and other Community Events Grow ACC presence at Performances on the Plaza, Edina Fall into the Arts Festival, Edina Fourth of July Parade and other events. Promote ACC initiatives and art in Edina. Attend city events to promote ACC.Stemmler, Scully, O'Shea Initiative 1.1.7 Micro Grant Phase 2 Develop a detailed microgrant program for community driven Arts & Culture for presentation and review of the Edina City Council for approval Develop a report and recommendation on creating a microgrant process to Council. Faeth (lead), Curtin 3 1 1 2 4 4 3 Council Charge 1 - Study and ReportCouncil Charge 2 - Review and CommentCouncil Charge 3 - Review and RecommendCouncil Charge 4 - Review and Decide Date: April 27, 2023 Agenda Item #: VI.C. To:Arts and Culture Commission Item Type: From:Perry Vetter, Parks & Recreation Director Item Activity: Subject:Human Service Task Force - Call for Volunteers CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: The goal is to have one member from each Board and Commission. No co-appointees please. While it is desirable that each Board and Commission be represented on this task force, it is not mandatory. It is important that volunteers be available and willing to attend all meetings of the task force, with the understanding that the second-year meetings will be flexible. INTRODUCTION: Each year the City appropriates approximately $100,000 from its General Fund to pay human services agencies to provide outsourced services to Edina residents. At the direction of City Council, staff creates the Human Services Task Force, made up of members from the City’s advisory boards and commissions, to recommend appropriation of these funds. The Task Force is created for this process only, and then it will be dissolved. In the first year of the Task Force, members evaluate the organizations applying for the funds and recommend funding amount. In the second year, no new organizations will be considered; Task Force members conduct site visits evaluating how funds are being used and recommend continuation of approved funding or change the funding amount. If you are interested in serving on the task force, please make sure you are open on the following dates: • June 5, 2023, 5:30-7:00 PM (City Hall, Mayor’s Conference Room) Kick off meeting to convene the task force, elect a chair, review the draft Request for Proposals (RFP). • September 7, 2023, 5:30-7:00 P M (City Hall, Community Room) Review and discuss submitted proposals for funding and determine applicants to interview. • October 16, 2023, 5:30-8:30 P M (City Hall, Mayor’s Conference Room) Receive presentations from the organizations requesting funding. • October 23, 2023, 5:30-7:30 P M (City Hall, Community Room) Review presentations and applications, approve funding amount, and begin writing report. • November 21, 2023, 6:00-6:30 PM (City Hall – Community Room) Present preliminary report and recommendations to City Council at work session. The Chair must attend, other members are welcome to attend. • December 5, 2023, 7:00 P M (City Hall – Council Chambers) Bring recommendations for human services funding to the City Council for approval. Staff will attend, members are welcome to attend. ATTACHMENTS: Description 2023 Invitation Letter Dear Board or Commission Member: Each year the City appropriates approximately $100,000 from its General Fund to pay human services agencies to provide outsourced services to Edina residents. At the direction of City Council, staff creates the Human Services Task Force, made up of members from the City’s advisory boards and commissions, to recommend appropriation of these funds. The Task Force is created for this process only, and then it will be dissolved. In the first year of the Task Force, members evaluate the organizations applying for the funds and recommend funding amount. In the second year, no new organizations will be considered; Task Force members conduct site visits evaluating how funds are being used and recommend continuation of approved funding or change the funding amount. If you are interested in serving on the task force, please make sure you are open on the following dates: • June 5, 2023, 5:30-7:00 PM (City Hall, Mayor’s Conference Room) Kick off meeting to convene the task force, elect a chair, review the draft Request for Proposals (RFP). • September 7, 2023, 5:30-7:00 PM (City Hall, Community Room) Review and discuss submitted proposals for funding and determine applicants to interview. • October 16, 2023, 5:30-8:30 PM (City Hall, Mayor’s Conference Room) Receive presentations from the organizations requesting funding. • October 23, 2023, 5:30-7:30 PM (City Hall, Community Room) Review presentations and applications, approve funding amount, and begin writing report. • November 21, 2023, 6:00-6:30 PM (City Hall – Community Room) Present preliminary report and recommendations to City Council at work session. The Chair must attend, other members are welcome to attend. • December 5, 2023, 7:00 PM (City Hall – Council Chambers) Bring recommendations for human services funding to the City Council for approval. Staff will attend, members are welcome to attend. I urge you to consider serving on this important task force. Our goal is to have one member from each Board and Commission. No co-appointees please. While it is desirable that each Board and Commission be represented on this task force, it is not mandatory. It is important that volunteers be available and willing to attend all meetings of the task force, with the understanding that the second-year meetings will be flexible. If you are interested in serving, notify your staff liaison as soon as possible. Boards and Commissions are required to name their appointed member by May 15, 2023. Gillian Straub, City Management Fellow, coordinates Task Force efforts. If you have any questions or require clarification, please contact Gillian at gstraub@edinamn.gov or 952-826-0429. Thanks, Scott H. Neal City Manager Date: April 27, 2023 Agenda Item #: VIII.A. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action needed INTRODUCTION: Attached, please find the upcoming meetings and events in 2023 ATTACHMENTS: Description Upcoming ACC Meetings and Events April 27, 2023 Arts and Culture Commission Laura Fulton, Recreation Supervisor Upcoming 2023 Meetings and Events Date 2022 Meetings Time Location Thurs. April 27 Regular Meeting 4:30 pm Edina City Hall; Community Room Monday, May 8 Board & Commission Appreciation Open House 5:30 pm Braemar Golf Course Thurs. May 25 Regular Meeting 4:30 pm Edina City Hall; Community Room June 2 – June 4 Edina Art Fair 50th and France June 19 Juneteenth Celebration Centennial Lakes Park Thurs. June 22 Regular Meeting 4:30 pm Edina City Hall; Community Room July 4 July 4th Parade Vernon Ave./City Hall Thurs. July 27 Regular Meeting 4:30 pm Edina City Hall; Community Room Thurs. Aug. 24 Regular Meeting 4:30 pm Edina City Hall; Community Room Sept. 9 & 10 Fall into the Arts Festival Centennial Lakes Park Thurs. Sept. 28 Regular Meeting 4:30 pm Edina City Hall; Community Room Thurs. Oct. 26 Regular Meeting 4:30 pm Edina City Hall; Community Room **Thurs. Nov. 16 Regular Meeting 4:30 pm Edina City Hall; Community Room **Thurs. Dec. 14 Regular Meeting 4:30 pm Edina City Hall; Community Room ** Meetings adjusted due to holiday schedule. Fridays, June 9- August 25, 5-8 p.m.: Performances on the Plaza, Nolan Mains, located between 50th Street and Market Street.