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Home My WebLink About2023-06-22 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota City Hall - Community Room Thursday, June 22, 2023 4:30 AM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Arts and Culture Commission May 25, 2023 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2023 Work Plan Updates B.2024 Work Plan Development VII.Chair And Member Comments VIII.Sta. Comments A.Upcoming Meetings and Events B.Upcoming Classes and Events at the Art Center IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 22, 2023 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Minutes: Arts and Culture Commission May 25, 2023 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action required INTRODUCTION: Please receive the Arts and Culture Commission meeting minutes from the May 25, 2023 meeting. ATTACHMENTS: Description Minutes: Arts and Culture Commission May 25, 2023 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Arts and Culture Commission City Hall Community Room Thursday, May 25, 2023 I. Call To Order Chair Westlund called the meeting to order at 4:32 p.m. II. Roll Call Answering roll call were Commissioners Amlaw, Curtin, Faeth, Fram, Scully, Stemmler; Student Commissioner Konkimalla; and Chair Westlund. Staff Present: Parks and Recreation Director, Perry Vetter, Staff member Laura Fulton Commissioner Zbaren entered the meeting at 4:36 p.m. III. Approval Of Meeting Agenda Motion made by Scully to approve the May 25, 2023 meeting agenda, seconded by Curtin. Motion carried. IV. Approval Of Meeting Minutes Motion made by Curtin to approve the April 27, 2023 meeting minutes, seconded by Amlaw. Motion carried. V. Special Recognitions and Presentations A. Board and Commission Member Review • Assistant City Manager Lisa Schaefer presented the Annual Boards and Commission Review to the Arts and Culture Commissioners. VI. Reports/Recommendations A. 2023 ACC Workplan Updates • Initiative 1.1.1: Grandview Public Art i. Director Vetter reported that the bridge behind the site will be installed soon. • Initiative 1.1.2: Street Art Policy and Practices i. Commissioner Stemmler updated the Commission on the research being done by the initiative group. ii. Fulton reported that staff will be meeting with Forecast Public Art to discuss Public Art policy development. • Initiative 1.1.3: Public Art Incorporated in Planning and Development i. Commissioner Zbaren reported that there are no updates at this time. ii. Commission discussed putting initiative 1.1.3 on hold to focus on other initiatives. • Initiative 1.1.4: New Art Center Draft Minutes☒ Approved Minutes☐ Approved Date: i. Commissioner Amlaw presented an overview of the tours that the initiative group took of art centers around the metro. ii. Commissioner Curtin discussed her observations of the sites. iii. Initiative group will be putting together a report for staff to discuss findings. • Initiative 1.1.5: Utility Boxes i. Chair Westlund reported that staff has completed the page on Better Together Edina and will putting the call out for art in June. Commission discussed how to proceed in choosing art upon completion of artist call. • Initiative 1.1.6: ACC Involvement at Performances on the Plaza and other Community Events i. Commissioner Stemmler discussed the Performances on the Plaza is now called Music on the Plaza. Commission discussed participation. ii. Commission decided against having a presence at the Edina Art Fair, Fourth of July parade and Juneteenth. iii. Commission will have a presence at the Edina Fall into the Arts Festival. • Initiative 1.1.7: Micro Grant Phase 2 i. Commissioner Faeth presented a draft report to the Commission ii. Commission will review document and make edits within the next two weeks. Initiative group will edit document and bring it back to the June meeting. B. Upcoming ACC Meetings Discussion • Director Vetter reminded Commissioners of options to schedule meetings around lack of quorum or lack of agenda items. • Chair Westlund requested that all commissioners look at their calendars and we discuss scheduling issues at the June meeting. VII. Chair and Member Comments VIII. Staff Comments A. Staff member Fulton mentioned that the Edina Fire Department is building a new Fire Station and the ACC may have the opportunity to assist with Public Art decisions. B. Fulton requested assistance with documenting current artwork on the new GIS Public Art map. An area map will be sent for Commissioners to view and for possible volunteer opportunities. C. Director Vetter requested that Commissioners begin thinking about initiative ideas for 2024. D. Fulton updated Commissioners on upcoming programming at the Art Center. IX. Adjournment Motion was made by Fram to adjourn the May 25, 2023 meeting of the Arts and Culture Commission, seconded by Zbaren. Motion carried. Meeting adjourned at 7:05 p.m. Date: June 22, 2023 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:2023 Work Plan Updates Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action required INTRODUCTION: Commissioners will provide updates on the status of 2023 Work P lan initiatives. See attached work plan. ATTACHMENTS: Description 2023 Arts and Culture Commission Work Plan with updates ACC Initiatives Update 2023 Commission Work Plans Current Reporting Date: Jul 10, 2023 Report Created On: Jun 19, 2023 Report Legend Council Charge No Update Overdue Laura Fulton Plan Label And Number Description Last Update Leads Target Completion Date Deliverable Council Charge Initiative 1.1.1 Grandview Public Art As the Grandview site is planned, the commission will review décor elements and art in the new park. Update is on hold Fram (lead), Faeth, Stemmler, Scully, Student member Konkimalla Q4 Review and Recommend décor and public art elements for 5146 Eden Ave. Charge 3: Review & Recommend Initiative 1.1.2 Street Art Policy and Practices Research and review programs currently implemented in other cities around the metro. Analyze local data and evaluate how a program can be implemented in the City of Edina. Initiative members are researching how street art is currently proposed and allowed within the City of Edina. Working to develop a recommendation to send to City Council to guide promotion and implementation of beautification through street art. Stemmler (lead), Amlaw, Westlund, Fram Q4 Report for Council.Charge 1: Study & Report Initiative 1.1.3 Public Art Incorporated in Planning and Development Update public art report started by the commission in 2021 that looks at incorporating public art in planning and the development process. Initiative members are reviewing memo created in 2021, outlining a process to add Public Art to public planning documents. Initiative members are working to redo sections in the memo that are not allowed due to state statute. Zbaren (lead), Faeth, Amlaw, Curtin Q2 Report to Council.Charge 1: Study & Report Initiative 1.1.4 New Art Center Continue Advocating for a new Art Space and bring the community perspective to the sta process that will review facility space needs and projects of probable cost scenarios. Commission received a report from City Hall sta and sta from HGA. The report gave an overview of three options available for a new Art Center space. Initiative members gave feedback to sta aer processing the information. Amlaw, Zbaren, Westlund, Curtin Q4 Review and comment on Art Center planning strategy.Charge 2: Review & Comment Initiative 1.1.5 Utility Boxes Add Art Wraps to City owned Utility Boxes. ACC will jury artwork and chose artists to be represented throughout the City. City sta is working with the communications department to finalize an application and process for receiving art ideas from the public. A timeline is being established for the process, initiative members will jury applications. Wraps are tentatively planned for Fall 2023. Westlund (lead), Curtin, Faeth, Konkimalla Q4 Utility box art wraps.Charge 4: Review & Decide Initiative 1.1.6 ACC involvement at Performances on the Plaza and other Community Events Grow ACC presence at Performances on the Plaza, Edina Fall into the Arts Festival, Edina Fourth of July Parade and other events. Promote ACC initiatives and art in Edina. Initiative members are analyzing ACC participation in other city events, in addition to the Performances on the Plaza held at 50th and France. Participation may include tenting to solicit community engagement. Stemmler, Scully Q4 Attend city events to promote ACC.Charge 4: Review & Decide # Plan Label And Number Description Last Update Leads Target Completion Date Deliverable Council Charge Initiative 1.1.7 Micro Grant Phase 2 Develop a detailed microgrant program for community driven Arts & Culture for presentation and review of the Edina City Council for approval Report on Phase 1 was sent to City Council in February and Initiative members were recommended to move forward with Phase 2. Initiative members will now begin to build the process with City Sta on rolling out a Micro Grant application to the public. Faeth (lead), Curtin Q4 Develop a report and recommendation on creating a microgrant process to Council. Charge 3: Review & Recommend Date: June 22, 2023 Agenda Item #: VI.B. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:2024 Work Plan Development Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: The Commission will begin to develop their 2024 Work Plan proposal. See attached staff report and supporting materials. ATTACHMENTS: Description Staff Report: 2024 Work Plan Development 2024 Work Plan Template June 22, 2023 Arts and Culture Commission Members Laura Fulton, Recreation Supervisor 2024 Work Plan Development Information / Background: To aid in the development of the 2024 Work Plan proposal, staff would like to provide the Commission with the following guidance and recommendations: General 1. Commission work plans are developed by the Commission, not the staff liaison. 2. Commissioners are encouraged to review the goals from the Arts and Culture Commission Chapter of the 2018 Comprehensive Plan when considering work plan initiatives. 3. There should be at least one commissioner willing to lead each initiative for the Commission to propose it. 4. Work plan initiatives should not include City Department work plan initiatives. While there may be overlap, the role of the Commission should be made clear. 5. List proposed initiatives in order of priority (#1 is highest priority). 6. Commissions should be careful not to overload their work plan, but pursue an achievable number of initiatives. 7. The “Parking Lot” is reserved for initiatives the Commission considered but did not propose as part of the work plan. These items are not considered approved and would require a work plan amendment approved by Council to allow the Commission to begin work. Initiative & Outcome Fields When writing initiatives, make sure the following points are addressed: 1. What is the specific action/outcome? 2. Describe what the Commission will do. STAFF REPORT Page 2 3. Describe what the outcome(s) will look like. The 2024 Work Plan development schedule will proceed as follows: June 22 July 27 August 24 Regular ACC meetings • 2024 Work Plan Development September 28 • Deadline to approve 2024 Work Plan proposal October 3 City Council work session • Chairs will present 2024 Work Plan proposals • Council will review, ask clarifying questions and give feedback to City staff on possible amendments to initiatives • Staff Liaisons will be available for questions November 8 City Council work session • City Manager will present 2024 Work Plan proposals with liaison and Manager comments • Council will review, ask clarifying questions and give feedback on initiatives • Staff Liaisons will be available for questions December 6 Regular City Council meeting • Council will approve 2024 Work Plans Page 1 of 2 Commission Name 2024 Proposed Work Plan 1 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: 2 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: = commission = staff Page 2 of 2 3 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: 4 Initiative Type: Project, Ongoing/Annual, Event Target Completion Date: Quarter or month Lead(s): List at least one commissioner Initiative Title: Initiative Description: Deliverable: Council Charge: ☐ 1: Study & Report ☐ 2: Review & Comment ☐ 3: Review & Recommend ☐ 4: Review & Decide Budget Required (completed by staff): Are there funds for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required (completed by staff): Who in addition to the staff liaison will have to support this initiative? How many hours of support are needed? Communications/marketing? Liaison Comments: Liaison comments should be completed prior to submitting the proposed work plan to MJ. City Manager Comments: Parking Lot Date: June 22, 2023 Agenda Item #: VIII.A. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Attached please find the upcoming list of meetings and events scheduled for Commission participation ATTACHMENTS: Description Upcoming Meetings and Events June 22, 2023 Arts and Culture Commission Laura Fulton, Recreation Supervisor Upcoming Meetings and Events Date 2023 Meetings Time Location Thurs. July 27 Regular Meeting 4:30 pm Community Room, City Hall Thurs. Aug. 24 Regular Meeting 4:30 pm Community Room, City Hall Sept. 9-10 Fall into the Arts Festival 10 am-6 pm Centennial Lakes Park Thurs. Sept. 22 Regular Meeting 4:30 pm Community Room, City Hall Thurs. Oct. 27 Regular Meeting 4:30 pm Community Room, City Hall **Thurs. Nov. 16 Regular Meeting 4:30 pm Community Room, City Hall **Thurs. Dec. 14 Regular Meeting 4:30 pm Community Room, City Hall ** Meetings adjusted due to holiday schedule. Date: June 22, 2023 Agenda Item #: VIII.B. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Upcoming Classes and Events at the Art Center Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Attached, please find the upcoming June programming happening through the Edina Art Center. ATTACHMENTS: Description Upcoming Art Programming June 22, 2023 Arts and Culture Commission Laura Fulton, Recreation Supervisor Upcoming Arts Programming and Events July and August Classes at the Edina Art Center Cartooning – Fundamentals of Character Design Ages 9 – 14 Mondays, July 17 & 24 5:30 – 7:30 Are you interested in developing your own personal style? Do you want to create unique and recognizable characters? Then this class is for you! Join us as we explore the basics of style, shape language, outfit design, and creature design. Please note: It is recommended (but not required) that students in this class have taken Anime or Creative Cartooning first. Instructor Violet-Conchita Sunde. Canvas Fun! Flamingo Beach Party Ages 6+ Tuesday, July 18 5:00 – 6:00 Come out and paint with us! We'll create a summery scene of a flamingo at the beach. You will use acrylic paints on an 11-by-14 stretched canvas. All supplies included. Instructor Lisa Vitkus. Art Fundamentals: Color Basics Ages 16+ Wednesdays, August 9 – 30 5:30 – 7:30 Expand your understanding of color basics, contrast and hierarchy, color harmonies and value structures. Develop a personal palette through exploration and experimentation. Instructor Mike Bedard. STAFF REPORT Page 2 Beginning Watercolor Painting Ages 16+ Wednesdays, August 9 – September 13 10:00 – noon Edina Senior Center From materials to techniques, this six-week introductory course will help you establish confidence using watercolors. Lessons and demonstrations on fundamental drawing and painting skills will help you develop at least three works of substance by the end of the course. Instructor Amanda Wirig. Drawing the Figure from Life Ages 18+ Thursdays, August 10 – Sept 14 1:00 – 4:00 With a live, unclothed model, capture the human form in both quick action poses and sustained poses. Learn how to finish a drawing incorporating form, anatomy, beauty of line and “sculpting” the body from within. Students split the model fee; the final cost depends on the number of people who register. Instructor Louise Gillis. Curated Conversations Ages 16+ Wednesdays, July 12 and August 16 1:00 – 2:30 Arneson Acres Park Join us in exploring works of art in the Minneapolis Institute of Art’s (Mia) collection and beyond. Whether you’re new to art or have a degree in art history, bring your knowledge and perspectives to these engaging discussions. July: Animal Allegories in Art with facilitator Jeanette Colby August: Russian Visual Culture with guest speaker Carol Veldman Rudie of the Russian Museum of Art Preschool and Family Classes Art: Try it Out! Ages 2 – 6 Every Friday 10:30 – 11:30 Every Friday morning! Use a variety of art materials and techniques, including drawing, painting, sculpture and collage to create unique projects! Must be accompanied by a caregiver. All supplies included. Instructor Lockie Chapman. STAFF REPORT Page 3 KidCreate Programs Ages 1.5 – 6 Saturdays, July 15 and August 12 9:00 – 10:00 Edina Senior Center One Saturday every month, join us for art fun with Kidcreate! In July, create a soft, huggable sock puppy with a doghouse fit for canine royalty – a puppy palace! In August, have a playdate with a dino and create a fantastic work of dinosaur art. This is a great class for siblings to attend together. Children must be accompanied by a caregiver. First Saturday Art Lab All Ages Saturday, August 5 10:00 – noon With so many art options, let’s explore them all! Staff will be on hand to assist as families explore the many different mediums and create fun projects.