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Home My WebLink About2022-04-28 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota Public Works Multipurpose Room Thursday, April 28, 2022 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Arts and Culture Commission February 24, 2022 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2022 Work Plan Updates VII.Chair And Member Comments VIII.Sta+ Comments A.Upcoming Meetings and Events IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli0cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: April 28, 2022 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Minutes: Arts and Culture Commission February 24, 2022 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Request to approve meeting minutes for February 24, 2022 Arts and Culture Commission meeting. INTRODUCTION: Attached, please find the meeting minutes from the February 24, 2022 Arts and Culture Commission meeting. ATTACHMENTS: Description Minutes: Arts and Culture Commission February 24, 2022 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Arts and Culture Commission Virtual Meeting: WebEx Thursday, February 24, 2022 I. Call To Order Chair Sorensen called the meeting to order at 4:31 p.m. II. Roll Call Answering roll call were Commissioners Fram, Stemmler, Chandler, Johnson; Student Commissioners Anand and Shen; and Chair Sorensen. Staff Present: Parks and Recreation Director, Perry Vetter, Parks and Recreation Assistant Director Tracy Petersen, and Recreation Supervisor, Laura Fulton. III. Approval Of Meeting Agenda Motion made by Westlund to approve the February 24, 2022 meeting agenda, seconded by Amlaw. Motion carried. IV. Approval Of Meeting Minutes Motion made by Chandler to approve the January 27, 2022 meeting minutes, seconded by Fram. Motion carried. V. Reports/Recommendations A. 2022 Work Plan Updates • Initiative #1: Implement Year 2 of the Public Art Plan: the Mandala Digital Public Art Project and digital mapping. • Chair Sorensen discussed meeting with the Edina Public Schools and some directional changes made to the initiative. • Initiative #2: Research and make a recommendation for a microgrant process for community driven Arts & Culture • Commissioner Chandler summarized a conversation had with the Edina Community Foundation to partner on this program to move this initiative forward. • Vetter clarified that the process of the Arts and Culture Commission is to initially create a report to move this initiative forward. • Initiative #4: Climate Change Public Art in the Parks for Earth Day 2022 • Commissioner Johnson presented research done on sandblasting art in sidewalks and community engagement on the initiative. • Johnson and Sorensen discussed working with Project Earth to create art and poetry, and with city staff to choose parks within Edina for display. Draft Minutes☒ Approved Minutes☐ Approved Date: • Initiative #5: Joint Sponsorship of Performances on the Plaza Summer Concert Series 2022 • Chair Sorensen presented information about the upcoming concert series that the 50th and France Association announced for summer 2022. • Director Vetter clarified that the Arts and Culture Commission sponsored the event through sweat equity. Edina Liquor separately sponsored the event through a monetary donation. • Initiative #6: Review and comment on art and décor elements & programming for the Edina Theatre. • Chair Sorensen announced that she, Rubin and Westlund would be meeting with the Mann family to discuss opportunities later in the month. B. Pottery Forward Facility Report • Director Vetter and Consultant Sara Peterson presented the comprehensive report and recommendation to the Arts and Culture Commission set forth to establish a pottery forward facility in the City of Edina. • Commission discussed the report • Vetter and staff member Fulton clarified that programming for the other arts will be decentralized and facilities around the City will be utilized more in the future. C. Annual Elections • Commissioner Chandler nominated Rebecca Sorensen to serve as Chair; Commissioner Amlaw seconded. Motion passes. • Chair Sorensen nominated Russ Rubin to serve as Vice Chair; Commissioner Amlaw seconded. Motion passes. VI. Chair And Member Comments • Chair Sorensen requested that the meeting for March be moved out one week. Commission agreed to move meeting to March 31 at 4:30 p.m. Meeting scheduled to be held at Edina Public works. • Chair Sorensen discussed opportunities to participate in Edina Fall into the Arts Festival, 50th and France events and other public opportunities. VII. Staff Comments • Updated 2022 Meeting dates were presented. • Director Vetter thanked Commissioner Suckow for his years of service as he terms off the Commission and presented a thank you message from Suckow. • Staff member Fulton presented upcoming City programming. VIII. Adjournment Motion was made by Chandler to adjourn the February 24, 2022 meeting of the Arts and Culture Commission, seconded by Westlund. Motion carried. Meeting adjourned at 6:03 p.m. Date: April 28, 2022 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Laura Fulton, Recreation Supervisor Item Activity: Subject:2022 Work Plan Updates Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Discussion of 2022 Arts and Culture Commission Workplan updates INTRODUCTION: Attached please find the updated 2022 Arts and Culture Work P lan. ATTACHMENTS: Description 2022 Arts and Culture Work Plan Approved by City Council December 7, 2021 Commission: Arts and Culture Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Implement Year 2 of the Public Art Plan: The Mandala Digital Public Art Project and digital mapping Deliverable Display artwork submissions within public locations throughout Edina. Leads Fram, Stemmler, Sorensen, Shen (s), Anand (s) Target Completion Date: October 3-7, 2022 Progress Q1: ACC has met with Edina Public Schools and established a timeline and project outline. The initiative has been renamed “Healing Circles” by both parties. Progress Q2: Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Research and make a recommendation for a microgrant process for community driven Arts & Culture Deliverable Report to City Council. Leads Chandler, Amlaw Target Completion Date Progress Q1: Compiling research of other programs throughout the metro Progress Q2: Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) As a new art space is pursued, the commission will provide the community perspective to the planning process. Deliverable City staff will continue to provide a role for the commission on the pursuit of art space. Leads Chandler, Westlund, Amlaw Target Completion Date Progress Q1: Feedback from initiative leads received in January. Program Study will be discussed at the February 24 ACC meeting. Program summary will then be discussed at the March 22 City Council Work Session. Progress Q2: Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Approved by City Council December 7, 2021 Climate Change Public Art in the Parks for Earth Day 2022 Deliverable Climate change messaging at Edina Parks timed to Earth Day Leads Sorensen (lead), Anand (s), Johnson Target Completion Date: August 2022 Progress Q1: Representatives from ACC presented project during the EHS Climate Summit. Poetry has been selected; Parks have been selected. Contract is under negotiation. First sandblast will occur by the end of May at the Edina High School. Progress Q2: Initiative # 5 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide) Joint Sponsorship of Performances on the Plaza Summer Concert Series 2022 Deliverable Advertise AAC initiatives or table at the concerts. Leads Sorensen (lead), Anand (s), Johnson Target Completion Date Progress Q1: Two new proposals have been submitted from Musikant and are under review by staff. Tabling options will be available. Progress Q2: Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on art and décor elements & programming for the Edina Theatre. Deliverable Provide feedback on art elements using the Art and Décor rubric. Leads Sorensen, Rubin, Westlund Target Completion Date Progress Q1: Theater project has been delayed. ACC has been in contact with owners and will collaborate when opportunities arise. Progress Q2: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) - Implement microgrant process for community driven Arts & Culture if recommendation is approved by Council. - Report and advise on procedures to include art and décor elements when opportunities arise in Edina public and commercial projects. Date: April 28, 2022 Agenda Item #: VIII.A. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Attached, please find the meeting schedule for the remainder of 2022. ATTACHMENTS: Description Upcoming Meetings and Events April 18, 2022 Arts and Culture Commission Laura Fulton, Recreation Supervisor Upcoming 2022 Meetings and Events Date 2022 Meetings Time Location Thurs. April 28 Regular Meeting 4:30 pm Edina Public Works Mon. May 2 Edina Advisory Boards and Commissions Appreciation Event 5:30 pm (RSVP) Braemar Golf Course Clubhouse Wed. May 4 Joint City Council and ACC Work Session 5:30 pm TBD Thurs. May 26 Regular Meeting 4:30 pm TBD Thurs. June 23 Regular Meeting 4:30 pm TBD Thurs. July 28 Regular Meeting 4:30 pm TBD Thurs. Aug. 25 Regular Meeting 4:30 pm TBD Thurs. Sept. 22 Regular Meeting 4:30 pm TBD Thurs. Oct. 27 Regular Meeting 4:30 pm TBD **Thurs. Nov. 17 Regular Meeting 4:30 pm TBD **Thurs. Dec. 15 Regular Meeting 4:30 pm TBD * Location change – Commission meetings have been assigned to virtual meetings during the month of February due to the increasing pandemic cases. The City Council will revaluate in February. ** Meetings adjusted due to holiday schedule.