HomeMy WebLinkAbout2022-08-25 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
Community Room - City Hall
Thursday, August 25, 2022
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Arts and Culture Minutes July 28, 2022
V.Special Recognitions And Presentations
A.5146 Eden Ave Update
VI.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VII.Reports/Recommendations
A.2022 Arts and Culture Commission Work Plan Update
B.2023 ACC Work Plan Development
VIII.Chair And Member Comments
IX.Sta4 Comments
A.Upcoming Meetings and Events
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli7cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: August 25, 2022 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Minutes: Arts and Culture Minutes July 28, 2022 Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the meeting minutes from the July 28, 2022 Arts and Culture Commission meeting.
INTRODUCTION:
Please accept the meeting minutes from the July 28, 2022 Arts and Culture Commission meeting.
ATTACHMENTS:
Description
Arts and Culture Minutes July 28, 2022
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City Of Edina, Minnesota
Edina City Hall Community Room
Thursday, July 28, 2022
I. Call To Order
Vice-Chair Rubin called the meeting to order at 4:32 p.m.
II. Roll Call
Answering roll call were Commissioners Amlaw, Fram, Stemmler, Zbaren, Vice Chair Rubin and Student
Commissioner Anand
Staff Present: Parks and Recreation Director, Perry Vetter, and Recreation Supervisor, Laura Fulton.
Commissioner Johnson arrived at 4:45 p.m.
III. Approval Of Meeting Agenda
Motion made by Amlaw to approve the agenda. Motion seconded by Fram. Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Amlaw to approve the minutes. Motion seconded by Fram. Motion carried.
V. Special Recognitions and Presentations –
A. Edina Asian American Alliance Presentation
• Kelly Condit-Shresther and Student member Jaden Young presented an outline for a permanent
artwork project. The EAAA is seeking funding from the ACC and to be included on the 2023
workplan.
• Commission discussed project and asked questions of Condit-Shresther and Young, while also
discussing adding plan to their workplan for the upcoming year.
B. Commission Introduced new commission member Jennifer Faeth
VI. Community Comment
A. Isadora Li and ThaoMe Xiong commented in support of the EAAA proposed project.
VII. Reports/Recommendations
A. 2021 Work Plan Updates –
• Initiative # 1: Healing Circles Digital Public Art Project
• Commissioners Fram and Stemmler presented.
• There will be a possible division of curation and display.
• Artzonia will be utilized to accept submissions and display healing circles online
• Initiative #3: Planning process for a new art space
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
• Director Vetter reported that the Council received the report from
Commissioner Westlund. No discussion occurred. Vetter encouraged
Commission members to reach out to Council members to discuss.
• Initiative #4: Climate Change Public Art in the Parks
• Vetter provided information to the Commission. Five poems will be installed in
2022. The sandblasting company is currently working on stencils.
• Anand commented on the successful reception of the banners during the Fourth
of July parade
• Initiative #5: Joint Sponsorship of Performances on the Plaza Summer Concert Series
• Stemmler presented and discussed MC’ing the event in July. Commission
complimented the curator on a successful series.
B. 2023 Arts and Culture Commission Work Plan Development
• Commission members brainstormed and came up with a list of ideas for the 2023 workplan.
VIII. Correspondence And Petitions
IX. Staff Comments
• Vetter introduced a proposal for the City Staff Work Plan pertaining to Public Art Master
Plan. Commission discussed.
• Vetter thanked Vice Chair Rubin for serving on the Edina Arts and Culture Commission.
X. Adjournment
Motion was made by Amlaw to adjourn the July 28, 2022 meeting of the Arts and
Culture Commision at 6:43 p.m. Motion seconded by Fram. Motion carried.
Date: August 25, 2022 Agenda Item #: V.A.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:5146 Eden Ave Update Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
no action required
INTRODUCTION:
Bill Neuendorf, City of Edina Economic Development Manager, will present information to ACC
regarding the status of the new green space on Eden Ave. and a proposal to include 3 types of public art
to create an attractive destination for the neighbors and community at large.
ATTACHMENTS:
Description
Example
memo to ACC
The CITY ofEDINAThe CITY ofEDINA
5146 Eden Avenue -Grandview Yard
Activating Public Green Space with Art
Presentation to Edina Arts & Culture Commission
August 25,2022
Prepared by Bill Neuendorf
Economic Development Manager
The CITY ofEDINA
2
The CITY ofEDINA
3
The CITY ofEDINA
4
2
The CITY ofEDINAEngagement through Public Art
EdinaMN.gov 5
1)Covered open-air structure
2)Engaging series of art elements along the
meander walkway
3)Series of public sculptures located at the
entrance to the park and other strategic
locations on the 3-acre site
The CITY ofEDINA(1) Examples of covered open air structures
EdinaMN.gov 6
The CITY ofEDINA(2) Examples of engaging art along the
meandering walkway
EdinaMN.gov 7
The CITY ofEDINA(3)Examples of sculpture at entry & other
strategic locations
EdinaMN.gov 8
The CITY ofEDINA
EdinaMN.gov 9
Thank you for your
comments and suggestions
August 25, 2022
Chair and Members of Edina Arts and Culture Commission
Perry Vetter, Park and Recreation Director & Laura Fulton, Edina Art Center
Bill Neuendorf, Economic Development Manager
Examples of Public Art at Grandview Yard park (5146 Eden Avenue)
Information / Background:
The Edina Housing and Redevelopment Authority (HRA) owns a 3-acre parcel located at 5146 Eden Avenue.
This property was the former location of the Edina Public Works Department. It has been vacant since 2013
when the Public Works Department was relocated to a larger facility.
Over the years, nine different concepts to redevelop the vacant site have been considered (and rejected). In
spring 2022, the Edina HRA directed that a new concept be prepared for consideration. That concept was
presented to the neighbors, Planning Commission and City Council for initial feedback.
As with previous concepts, the latest proposal takes into consideration the Grandview Seven Guiding
Principles and the related Development Framework. Those materials were prepared by a group of 50+
volunteer community advisors and approved by the City Council in 2012. The latest proposal also
incorporates the new sidewalk and pedestrian bridge that is under construction.
Current Redevelopment Concept:
In June 2022, the Edina HRA entered into sales agreements with United Properties and Jester Concepts to
pursue new for-sale housing and a new restaurant to compliment a new public green space that will serve as
the public realm core of this Grandview mixed-use district.
A formal proposal to re-zone the property to allow the construction has been received by the City and is
scheduled for review and consideration by the Planning Commission and City Council in August and
September 2022. The site design has been done by Terry Minarik and the design team at Confluence.
Housing and Redevelopment Authority
Established 1974
STAFF REPORT Page 2
The current proposal includes a 0.6 acre public green space, tentatively called “Grandview Yard”. This space
is intended to be constructed by the Edina HRA and turned over to the City of Edina, Park and Recreation
Department upon completion.
This is intended to be a passive recreational space without dedicated sports fields, playground equipment or
water features. Instead, the space will include a variety of seating and recreation spaces for day-to-day use
by neighbors, employees and customers. The space is also intended to be adaptable to host small scale
special events like outdoor music, outdoor movies or similar events.
Permanent public art installations are proposed to be incorporated to attract people to this new green
space. Three types of artistic elements are anticipated:
o Artist-designed covered open air structure
o Series of engaging art pieces along the meandering walkway
o Art used to create notable entrance to the new public space and in other strategic locations
on the site
Excerpts that show the general locations and examples of art in the new public park are included in the
packet for discussion purposes. The full 54-page proposal is found here:
https://www.bettertogetheredina.org/5146edenave
Presuming that the City Council approves the rezoning of the site in September, there will be several steps
yet to be completed before the new public green space is constructed and new art installed. Future steps
include:
• Obtain community feedback regarding the design elements of the new green space
• Refine design elements and obtain “final” zoning approvals from City Council
• Determine the types, locations, and budgets for the artistic elements to be included in the project
• Clarify the programming relationship between the City and the restaurant operator
• Prepare construction documents for the green space
• Refine construction budget and phasing, if necessary
• Coordinate construction with housing and restaurant partners
Requested Action:
This update is provided for informational purposes only. No formal action is required at this time.
# # #
Date: August 25, 2022 Agenda Item #: VII.A.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:2022 Arts and Culture Commission Work Plan
Update
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
no action required
INTRODUCTION:
Attached please find the most recent copy of the 2022 ACC work plan.
ATTACHMENTS:
Description
2022 ACC Work Plan
Approved by City Council December 7, 2021
Commission: Arts and Culture Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Implement Year 2 of the Public Art Plan: The Mandala Digital
Public Art Project and digital mapping
Deliverable
Display artwork submissions within public locations
throughout Edina.
Leads
Fram, Stemmler,
Sorensen, Shen (s),
Anand (s)
Target
Completion
Date: Oct.
3-7, 2022
Progress Q1: ACC has met with Edina Public Schools and established a timeline and project outline. The initiative has been renamed “Healing Circles” by both
parties.
Progress Q2: A curator has been chosen and ACC has worked with school district to create program guidelines for “Healing Circles” digital public art
Progress Q3:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Research and make a recommendation for a microgrant
process for community driven Arts & Culture
Deliverable
Report to City Council.
Leads
Suckow (lead),
Chandler, Amlaw,
Faeth
Target
Completion
Date
Progress Q1: Compiling research of other programs throughout the metro
Progress Q2:
Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
As a new art space is pursued, the commission will provide
the community perspective to the planning process.
Deliverable
City staff will continue to provide a role for the
commission on the pursuit of art space.
Leads
Chandler, Westlund,
Amlaw, Suckow
Target
Completion
Date:
ongoing
Progress Q1: Feedback from initiative leads received in January. Program Study will be discussed at the February 24 ACC meeting. Program summary will then be
discussed at the March 22 City Council Work Session.
Progress Q2: Commission submitted an Advisory Report to the City Council in June 2022.
Approved by City Council December 7, 2021
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Climate Change Public Art in the Parks for Earth Day 2022 Deliverable
Climate change messaging at Edina Parks timed to Earth
Day
Leads
Sorensen (lead),
Anand (s), Johnson
Target
Completion
Date: Oct.
2022
Progress Q1: Representatives from ACC presented project during the EHS Climate Summit. Poetry has been selected; Parks have been selected. Contract is
under negotiation.
Progress Q2: Sandblasting company has been hired and is working on stencils of five of the poems to be etched in 2022.
Initiative # 5 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Joint Sponsorship of Performances on the Plaza Summer
Concert Series 2022
Deliverable
Advertise AAC initiatives or table at the concerts.
Leads
Sorensen (lead),
Anand (s), Johnson
Target
Completion
Date: Aug.
2022
Progress Q1: Two new proposals have been submitted from Musikant and are under review by staff. Tabling options will be available.
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on art and décor elements &
programming for the Edina Theatre.
Deliverable
Provide feedback on art elements using the Art and
Décor rubric.
Leads
Sorensen, Feath,
Westlund
Target
Completion
Date:
ongoing
Progress Q1: Theater project has been delayed. ACC has been in contact with owners and will collaborate when opportunities arise
Progress Q2:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Implement microgrant process for community driven Arts & Culture if recommendation is approved by Council.
- Report and advise on procedures to include art and décor elements when opportunities arise in Edina public and commercial projects.
Date: August 25, 2022 Agenda Item #: VII.B.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:2023 ACC Work Plan Development Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
no action required
INTRODUCTION:
At this meeting, we will brainstorm and solidify the 2023 workplan outline.
ATTACHMENTS:
Description
Work Plan guidelines
Commission Work Plan Guide 1 | Page
CONTENTS UPDATED 2022.06.03
City-wide Work Plan Process ..................................................................................................................................................2
Before You Start ........................................................................................................................................... 2
Annual Calendar ............................................................................................................................................ 3
Roles................................................................................................................................................................. 4
Work Plan Development ...........................................................................................................................................................4
Steps to Work Plan Development ............................................................................................................ 4
Council Charges ............................................................................................................................................ 5
Work Plan Template .................................................................................................................................... 5
Work Plan Template Field Descriptions ................................................................................................. 6
Completing Work Plan Items ...................................................................................................................................................7
Sub-committees and Working Groups .................................................................................................... 7
Communicating to Council ......................................................................................................................... 9
Commission Work Plan Guide 2 | Page
CITY-WIDE WORK PLAN PROCESS
At the same time Commissions are developing their work plans, the city is developing the Budget work plan
and department work plans. Commission work plans are one piece of the larger puzzle.
Before You Start
Commission work plans are advisory up. Council does not dictate
every work plan items. They are interested in hearing what the
Commission members feel is important to dedicate time to and
they approve the final plan. There may be overarching strategic
plans or implementation plans informing commission work plan
initiatives. It is the responsibility of staff to ensure work plan items
are not in direct conflict with department work plans, budget
work plan or strategic policies. At times, Council may direct staff
to amend a work plan whether it is adding a new item, deleting an
item, or altering a work plan item.
Council Approval
Staff Review
Commission Ideas / Initiatives
Commission Work Plan Guide 3 | Page
Work Plan Development Generally:
• Commission work plans are developed by the Commission, not the staff liaison.
• There should be a commissioner willing to “lead” the initiative if it is being proposed.
• Work plan initiatives should not include City Department work plan initiatives. (while there may be
overlap, it should be clear what the Commission’s role is)
• List initiatives in order of priority (#1 is highest priority).
• Commissions should be careful not to overload their work plan but pursue an achievable number of
initiatives.
• “Parking Lot” is reserved for initiatives the Commission considered but did not propose as part of
the work plan. These items are not considered approved and would require a work plan amendment
approved by Council to allow the Commission to begin work.
Annual Calendar
Annual work plans ensure that the Commissions’ initiatives are aligned with the City Council’s priorities.
Approving work plans is a three-part process. Work plans development starts in the summer months and
ends in December.
Important Dates for 2022:
September 23 – Work plans due
October 6 – Chair present work plans to Council
November 1 – Staff presents recommendations to Council
December 6 – City Council approves work plans
*These dates change every year
Commissions develop proposed work plans with liaison advice and feedback
June–Aug.
Commission approves
proposed work plan
September
Chairs present proposed work plans to Council
October
Staff present recommendations to Council
November
Council approves work plans
December
Annual Work Plan
Begins
January
Commission Work Plan Guide 4 | Page
Roles
1 Chair
• Ensure work plan template is complete
• Present proposed work plan to Council
• Facilitate the development of the work plan
2 Commission
Members
• Sign up as a lead(s) for sub-group work
• Propose work plan initiatives to be added to the work plan
3 Staff Liaison
• Attend Council meetings when work plans are being proposed
• Communicate final approved work plan and supporting documentation to
Commission
• Provide input on proposed work plan initiatives throughout the entire
process
• Provide liaison comments on the work plan for staff and council review
4 Council
• Assign a Council Charge
• Approve work plans
• Review proposed work plans
• Provide feedback
WORK PLAN DEVELOPMENT
Work plans are vital for guiding the work of each commission on an annual basis. The work plans enhance
city services/opportunities and at times assist in completing citywide strategies. Work Plan Development
takes place during the months of June, July and August.
Steps to Work Plan Development
Brainstorm
Collect Ideas
What do you want to work on?
June
Review brainstorm list
Reduce list
How much work capacity do you have?
July
Determine the priorities
Who is leading?
August
Approve work plan
Are all the fields completed?
September
Commission Work Plan Guide 5 | Page
Council Charges
Council provides guidance on complete the work by assigning council charges. Before starting your work plan
development take some time to understand what the charges mean.
• The Council Charge is a guide for Council to provide clear and specific direction to Boards and
Commissions on.
• Council Charge is given in instances when Council tasks a board or commission with an initiative.
• City staff ensures Council identifies the charge level of the task.
• The Council Charge concept is implemented in Board and Commission work plans.
Charge 1: Study &
Report
2: Review &
Comment
3: Review &
Recommend
4: Review &
Decide
Commission
Role
Study a specific issue
or event and report its findings to Council
Review a specific policy issue and staff
will seek comments
from each individual
member of the group
to pass on to Council
Review a specific
policy issue and
provide a recommendation on
the issue to Council
Study, review and
decide on an issue. The Decision will be
the City’s official
position on the matter
unless the issue is
formally reversed by
Council
Commission
Vote
No vote is taken by
the commission
No vote is taken by
the commission
A majority vote is
required
A majority vote is
required
Commission
Recommendation
No official recommendation is
provided to Council
No official recommendation is
provided to Council
An official recommendation is
provided to Council
No official recommendation is
provided to Council
Report
Type
Required: Advisory
Communication &
Staff Report
Required: Staff Report
Required: Staff Report
Optional: Advisory
Communication
None
Work Plan Template
Each commission uses a work plan template. The screen shot of the template is below. The fields in white
must be filled out by the commission. The fields in green will be completed by your staff liaison and other
City staff who participate in the work plan review process.
Commission Work Plan Guide 6 | Page
Work Plan Template Field Descriptions
Initiative Type
• Project
This is a new or continued initiative
• Ongoing / Annual
This is an initiative that the commission has on their work plan every year
• Event
These are events or awards coordinated by the commission (not City staff)
Council Charge
• Study and Report
• Review and Comment
• Review and Recommend
• Review and Decide
Initiative Title
The title should describe the project the commission wants to work on. Describe what the commission will
do. If you lead with a council charge, this helps understand the commissions desire for the depth of working
on an initiative.
Examples:
• Review and recommend a building energy benchmarking policy.
• Study and report on possible city actions to reduce access and usage of vaping for youth.
Deliverable
Provide detail on what will be the outcome or final product of the project.
Commission Work Plan Guide 7 | Page
Leads
Each initiative will be completed via a sub-committee or working group. Every initiative should have
commissioner(s) assigned to it for completion. ALL should be avoided.
Target Completion Date
What month or quarter does the commission hope to complete the initiative.
Budget Required
Will the commission need funds for this initiative? Are there funds available? Per state statute commissions
does not have the approval to spend city funds. When a commission approves an amount to support a
commission, this recommendation is passed to City staff for further investigation and approval.
Staff Support Required
How much staff resources will be needed to complete the initiative? This section includes liaison, additional staff and communications support. If the initiative will require a communications/marketing components add it
here.
Liaison Comments
This is the liaison’s response to the initiative. Liaisons are asked to provide the commission guidance during
the entire process of work plan development. For staff review they are also asked to provide and
recommended changes in this section.
City Manager Comments
This is the City Manager’s response to the initiative.
Progress Report
This section is completed prior to the joint work session with Council. The audience for this update is
Council.
COMPLETING WORK PLAN ITEMS
Work plan items are completed by the commission. Work plan items usually include the entire commission
in final approval; however, the bulk of the work is done outside of regularly scheduled meetings by smaller
groups of commissioners.
Sub-committees and Working Groups
Local governments often use a variety of advisory groups, including Boards and Commissions, to complete
the mission of the city. Commissions also may create sub-committees and working groups to assist them
with their work plan, however, sub-committees and working groups work at the direction of the
whole commission.
Role of these groups:
• Study issues in greater depth and report findings
• Assist with community initiatives or events
Commission Work Plan Guide 8 | Page
COMMITTEES
Membership
• The commission selects at least two, but
less than a quorum of members
• All members must be members of the
commission
• The commission selects a chair or co-chairs
• Not subject to Open Meeting Law
Guidelines:
• Committees are established with the approval of the
commission to assist with a work plan initiative
• The commission has final recommendations on all
matters which the committee has been given
guidance
• Staff does not provide support to committees
• Meetings of Committees are not public meetings
WORKING GROUPS
Membership
• A Working Group is comprised of one or
more members of the
Board/Commission, but less than a
quorum of members and includes
members of the public.
• Commission selects the chair or co-chairs
• The chair will recommend to the commission other working group
members who are outside of the
Board/Commission. The
board/commission appoints additional
working group members.
• Not subject to Open Meeting Law
Guidelines:
• Established with the approval of the commission
• Created when work requires more support
• Set timeline
• Notice is given to the public of the formation of the
working group providing a minimum of 14 days for
the public to express interest before members are
selected
• Commission has final recommendations on all
matters of the working group
• Staff liaison does not support working groups
• Meetings of working groups are not legally required
to be public
Board/Commission
Committee Commission Members only
Working Group
Commission Members
Public Members
Commission Work Plan Guide 9 | Page
Communicating to Council
When presenting recommendations to City Council it is essential that Board and Commission members keep
the following in mind:
• Recommendations should be in written form.
• Ideas should be expressed in clear and concise language.
• Proposed solutions should be viable and cost-effective.
• Recommendations should identify reasons for the changes suggested.
• Advice should reflect the views of a consensus or a majority of Board and Commission members.
Role of Staff Liaison. One of the primary roles of the Staff Liaison is to assist in delivering information from the
City Council to, and vice versa. It is the responsibility of the Staff Liaison to communicate the guidance of their Board
and Commission completely and impartially.
Communication Tools. Boards and Commissions have five primary tools for communication with the City
Council. Since Council time is limited and it is important that all members of the Council receive the information, it is
imperative that communication is done through these formal channels. The table below outlines each tool and its
intended purpose:
1 Meeting Minutes
• Meeting minutes are intended to give members a record of Board and Commission proceedings. After the minutes are approved, they are included as part of the upcoming
Council packet. Council members are very diligent about reading Board and Commission
minutes.
2 Joint Work Session
• Joint work sessions are held at least once a year. This is an opportunity to update the
Council on the Commission’s work plan and to get Council feedback on the progress to
date.
3 Annual Work Plan
• The annual work plan process enables Commissions to share their goals for the
upcoming year. The Council reviews those goals and other ideas before giving final
direction on Commission priorities.
• Council will assign each work plan item a Council Charge
4 Staff Reports
• Staff reports are prepared by staff to forward a regulatory item or other goal from the
Commission’s approved work plan to a Council meeting for approval or direction. It is
staff’s responsibility to outline the Commission's recommendation, as well as staff
recommendations, and to highlight any important differences between the two.
5 Advisory Communication
• Advisory communication is prepared by the Commission members under the direction
of the Commission. This template should be used when the Commission wants to give
input on an issue but due to timing or the nature of the issue, meeting minutes are
deemed insufficient. Advisory communications should be used if the Commission wishes
to advise the Council on a topic not included on their approved work plan.
Date: August 25, 2022 Agenda Item #: IX.A.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Upcoming Meetings and Events Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
none required
INTRODUCTION:
Please find attached the remaining upcoming ACC meetings for 2022.
ATTACHMENTS:
Description
Upcoming ACC meetings
August 25, 2022
Arts and Culture Commission
Laura Fulton, Recreation Supervisor
Upcoming 2022 Meetings and Events
Date 2022 Meetings Time Location
Thurs. Sept. 22 Regular Meeting 4:30 pm City Hall Community Room
Thurs. Oct. 27 Regular Meeting 4:30 pm City Hall Community Room
**Thurs. Nov. 17 Regular Meeting 4:30 pm City Hall Community Room
**Thurs. Dec. 15 Regular Meeting 4:30 pm City Hall Community Room
** Meetings adjusted due to holiday schedule.