HomeMy WebLinkAbout2021-02-25 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
Virtual Meeting
This meeting will be held electronically using Webex software. The meeting will be streamed
live on the City's YouTube channel, YouTube.com/EdinaTV or you can listen to the meeting
via telephone by calling 1-415-655-0001 access code 133 981 4070
Thursday, February 25, 2021
4:30 PM
I.Call To Order
II.Roll Call: Chandler, DiLorenzo, Isaacs, Konkimalla, Martin, Piela,
Shen, Sorensen, Suckow, Rubin
III.Approval Of Meeting Agenda Roll Call: Chandler, DiLorenzo, Isaacs,
Martin, Sorensen, Suckow, Rubin
IV.Approval Of Meeting Minutes Roll Call: Chandler, DiLorenzo, Isaacs,
Martin, Sorensen, Suckow, Rubin
A.Minutes: Arts & Culture Commission Jan. 28, 2021
V.Reports/Recommendations
A.Use of Public Art Fund: Virtual Gallery support
B.Public Art Installation: "I" in Edina
C.2021 Work Plan Updates
D.Annual Election of O7cers
VI.Chair And Member Comments
VII.Sta8 Comments
A.City Council Updates
VIII.Adjournment Roll Call: Chandler, DiLorenzo, Isaac, Martin, Sorensen,
Suckow, Rubin
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli:cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: February 25, 2021 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Perry Vetter, Parks & Recreation Director
Item Activity:
Subject:Minutes: Arts & Culture Commission Jan. 28, 2021 Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from the Jan. 28, 2021 Arts & Culture Commission meeting.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Arts & Culture Commission Jan. 28, 2021
Draft Minutes☒
Approved Minutes☐
Approved Date: 2/25/2020
Minutes
City Of Edina, Minnesota
Arts & Culture Commission
VIRTUAL MEETING
January 28, 2021
4:30 p.m.
I. Call To Order
Chair Rubin called the meeting to order at 4:30 p.m.
II. Roll Call
Answering roll call were Commissioners Chandler, DiLorenzo, Isaacs, Martin, Morgan-
Nelsen, Rubin, Suckow, and Student Commissioners Konkimalla, Piela, and Shen.
Absent: Student Commissioner Shen; Commission Sorenson joined after roll call
Staff present: Staff Liaison Tarnowski
III. Approval Of Meeting Agenda
Motion made by Chandler to approve the meeting agenda. Motion seconded by
DiLorenzo. Motion carried.
IV. Approval of Meeting Minutes
Motion made by Martin to approve the December 17, 2020 minutes. Motion
seconded by DiLorenzo. Motion carried.
V. Reports/Recommendations
A. Update on the 2021 Workplan Initiative #1: Virtual Interactive Arts Gallery
An update was given by lead Commissioners (DiLorenzo/Konkimalla) on the initiative:
The gallery on the Better Together platform is being developed by students from
the Edina High School Mosaic group with assistance by City staff
Mosaic members are organized as artistic, technology, communications sub-
committees
Art by Edina students will be used when the site goes live and the call for
submissions is posted
City Communications staff will assist with the call for submissions
The timeline was discussed with a “go live” date in early February
Development of RECtivity boxes around the theme of the gallery was suggested
Inclusion of elementary art teachers was suggested, and the Lead Commissioners
reported that the Mosaic Communications team was in the process of contacting
these teachers
Lead commissioners requested that Arts & Culture Commissioners make use of
their social media networks to market the gallery
Potential opportunity might be an article in the Edina Magazine
B. Discussion of Workplan Initiative #3 on opportunities for arts and décor
elements in City developments
Draft Minutes☒
Approved Minutes☐
Approved Date: 2/25/2020
Lead commissioners for this initiative (Rubin/Sorenson) reported having informal
conversations with members of the Planning Commission
C. Information on Chair/vice Chair and member selection processes
Reminder that Commission Chair/Vice Chair elections would occur at the
February meeting
Reminder of the timeline for new Commissioner selection
VI. Chair and Member Comments
The Chair reported that Commission Isaac’s term ends with the February meeting
VII. Staff Comments
The Chair requested information on workshops and classes at the art Center and a brief
report was given on current and upcoming workshops and summer camps
VIII. Adjournment
Motion made by DiLorenzo to adjourn the January 28, 2021meeting at 6:00
pm. Motion seconded by Sorenson. Motion carried.
Date: February 25, 2021 Agenda Item #: V.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Use of Public Art Fund: Virtual Gallery support Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discuss and recommend the use of public art funds for expanded marketing to support the virtual art gallery
program.
INTRODUCTION:
Members of the Arts and Culture Commission tasked with overseeing the virtual art gallery have requested the
use of funds to expand marketing initiatives. The commission will make a recommendation for staff
consideration.
Date: February 25, 2021 Agenda Item #: V.B.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Public Art Installation: "I" in Edina Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Staff requests that the Arts and Culture Commission support the use of the Public Arts Fund to construct the “I”
in Edina as a permanent piece for the public art collection.
INTRODUCTION:
The “I” in Edina piece was approved for installation on the Promenade, north of Centennial Lakes Park as part
of a call for student artist submissions. Due to the student being a minor, staff has not listed their name in this
report. The piece was extremely popular, standing roughly four feet tall and approximately 15 feet long. The
letters E, D, N, A were constructed so an individual or group could stand in the middle and complete the “I” in
Edina. At the time, the material selection was not defined for permanent installation and the material selection did
not stand the rigor of the elements. The piece was removed from the public art collection due to the material
degradation.
ATTACHMENTS:
Description
Staff Report: "I" in Edina
Feb. 25, 2021
Arts & Culture Commission
Perry Vetter, Parks & Recreation Director
Public Art: Reinstallation of “I” in Edina
Information / Background:
The “I” in Edina piece was approved for installation on the Promenade, north of Centennial Lakes Park as
part of a call for student artist submissions. Due to the student being a minor, staff has not listed their name
in this report. The piece was extremely popular, standing roughly four feet tall and approximately 15 feet
long. The letters E, D, N, A were constructed so an individual or group could stand in the middle and
complete the “I” in Edina. At the time, the material selection was not defined for permanent installation and
the material selection did not stand the rigor of the elements. The piece was removed from the public art
collection due to the material degradation.
Since that time, two strategic steps have been completed. The Arts and Culture Commission has created a
three-year public art program and it has been approved by the City Council. That program expands the
definition of public art, evident by the current virtual gallery. Permanent pieces of public art are still a part of
the program.
City staff has also completed a review of materials needed to accept a permanent piece of public art. The
selection of durable, outdoor materials is a main component of a decision to accept something on a
permanent basis. If an artist or exhibit does not wish to or have the ability to invest in durable materials, we
will discuss upfront that the piece will be viewed as temporary and agree upon the conditions that would call
for its removal based on how it lasts in the elements.
Since both of those steps have been completed, staff feels comfortable bringing forward a request to
commission a permanent public art piece for the “I” in Edina. By using the same visual and artistic details the
city will commission a permanent installation on the promenade. The piece will only differ slightly from the
original as the city will ensure the “I” section is compliant with the Americans with Disability Act. Staff will
confirm final details with the student artist prior to installation.
STAFF REPORT Page 2
Action Requested:
Staff requests that the Arts and Culture Commission support the use of the Public Arts Fund to construct
the “I” in Edina as a permanent piece for the public art collection.
Date: February 25, 2021 Agenda Item #: V.C.
To:Arts and Culture Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:2021 Work Plan Updates Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No formal action requested. Commissioners will provide updates to the work plan if available.
INTRODUCTION:
Attached is the 2021 ACC Work Plan for comment.
ATTACHMENTS:
Description
2021 ACC Work Plan
Approved by Council December 1, 2020 [Do not modify fields except progress reports] Commission: Arts and Culture 2021 Annual Work Plan Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Implement at least one event in Year 1 of the Edina Public Art Plan: Art & Healing Virtual Art Gallery. Deliverable: Implement one event [virtual art gallery]. Leads Lindsay DiLorenzo Shreya Konkimalla Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications & IT Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Conduct an evaluation for the public art event [initiative #1]. This evaluation will inform the commission on a possible second public art event. Deliverable: Evaluation report to commission Leads Heather Isaacs Russ Rubin Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications Progress Q1: Progress Q2: Progress Q3: Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports] Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒☒☒☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Study and report on potential incentives or procedures to include art and décor elements when opportunities arise in public and commercial projects. Deliverable: Report to City Council Leads Rebecca Sorensen Russ Rubin Target Completion Date: December 2021 Budget Required: None required Staff Support Required: None. Progress Q1: Progress Q2: Progress Q3: Progress Q4: Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) As a new art space is pursued, the commission will provide community perspective to the planning process. Deliverable: City staff will define a role for the commission when the time approaches. Leads Susan Chandler Steve Suckow Target Completion Date: TBD by Staff Budget Required: None. Staff Support Required: TBD Progress Q1: Progress Q2: Progress Q3: Progress Q4: ☒
Date: February 25, 2021 Agenda Item #: V.D.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Annual Election of Officers Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Elect Chair and Vice Chair for the Arts and Culture Commission beginning March 2021.
INTRODUCTION:
Annual Elections Timeline
Each Board and Commission is required to annually elect a Chair and Vice Chair. As outlined in all Board and
Commission bylaws, Boards and Commissions are asked to hold their annual elections in February.
Election Process
A quorum must be present in order to hold elections (a quorum is half of the voting members plus one). At the
regular scheduled meeting selected for annual elections, the current Board or Commission Chair opens the floor
for nominations. Nominations will be first accepted for the Chair and a vote will take place. Then nominations
will be accepted for a Vice Chair and a vote will take place.
Once all members have had the chance to nominate a member or themselves, the Commission can take a vote.
Vote will be by hand and not by paper ballot. A member may nominate him/herself for a position. There must be
a second for each nomination. In the case of a split vote, a Board or Commission could table their annual
elections to the next scheduled meeting to allow more member input.
Office Terms
Per City Code, each appointed Chair and Vice Chair shall serve a term of one year. The term of Chair and Vice
Chair will begin on March 1 of each year. No person shall serve more than three consecutive one-year terms as
Chair of a Board or Commission. A Chair elected to fill a vacancy shall be eligible to serve three full terms in
addition to the remainder of the vacated term.
Duties of the Arts and Culture Commission Chair are:
Prepare agenda with staff liaison
Lead meeting and facilitate discussion
Ensure bylaws are followed
Maintain meeting decorum
Facilitate development of annual work plan
Consult with members regarding attendance issues
Encourage participation by commissioners and the public
Duties of the Arts and Culture Commission Vice Chair are:
Support the Chair as needed
Perform the Chair duties if the chair is unavailable
Date: February 25, 2021 Agenda Item #: VII.A.
To:Arts and Culture Commission Item Type:
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:City Council Updates
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational only.
INTRODUCTION:
The Edina City Council appointed Board and Commission members at the Feb. 17, 2021 City Council meeting.
Alyssa Fram, Laura Westlund and Susan Johnson were appointed to the Arts and Culture Commission. Their
terms begin with the March meeting and run through March 1, 2024. Staff will reach out to the new members to
plan orientation.