HomeMy WebLinkAbout2021-10-28 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
Edina Public Works - Multi-purpose room
Thursday, October 28, 2021
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Arts and Culture Commission Sept. 23, 2021
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.2021 Work Plan Updates
VII.Chair And Member Comments
A.2022 Submitted Work Plan
VIII.Sta+ Comments
A.Upcoming Meetings and Events
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli0cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: October 28, 2021 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Minutes: Arts and Culture Commission Sept. 23,
2021
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Request approval of the Minutes of the Arts & Culture Commission Meeting of September 23, 2021.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Arts and Culture Commission Sept. 23, 2021
Draft Minutes ☒
Approved Minutes ☐
Approved Date:10/28/2021
Minutes
City of Edina, Minnesota
Edina Arts & Culture Commission
September 23, 2021
4:30 p.m.
I. Call to Order
Chair Sorenson called the meeting to order at 4:37 p.m.
II. Roll Call
Answering roll call were Commissioners Amlaw, Chandler, Fram, Johnson, Rubin, Sorenson,
Stemmler, Suckow, Westlund; Student Commissioners Anand, and Shen
Staff present: Parks and Recreation Director Perry Vetter, Assistant Recreation and Facilities
Director Tracy Petersen, Art Center General Manager, Susan Tarnowski, and Centennial
Lakes Park Assistant Manager, Laura Fulton
III. Approval of Meeting Agenda
Motion made by Chandler to approve the agenda. Motion seconded by Westlund.
Motion carried.
IV. Approval of Meeting Minutes
Edits to the minutes were provided by Amlaw and Chandler. Motion made by Rubin to
approve the August 26, 2021, corrected minutes. Motion seconded by Amlaw. Motion
carried.
V. Special Recognitions And Presentations
Commissioners welcomed new Student Commission Reeya Anand. Continuing Student
Commissioner Tiffany Shen was also recognized.
VI. Community Comment
Dick Crockett, Edina Foundation, donated copies of the newly published book Nick Legeros: sculpting
a life by Karin Winegar. He also:
• Explained his role in the City’s earlier Public Art Committee
• Described the role of the Edina Foundation in the acquisition of public art pieces
• Gave a brief history of the Foundation and the projects it has supported
Commissioners expressed thanks for his continuing interest in the arts in Edina. Director
Vetter commented that the books would be added to the Oct. 5, 2021 City Council agenda for
acceptance.
VI. Reports/Recommendations
A. 2021 Work Plan Updates
Initiative #1 – Commissioners Fram and Stemmler reported
• There has been one new submission to the virtual gallery
• Some performances recorded at the Nolan Mains events still need to be uploaded
Draft Minutes ☒
Approved Minutes ☐
Approved Date:10/28/2021
• Booth at the Fall Into the Arts Festival began to bring virtual art into the physical space
• Good feedback reported on the virtual gallery video developed by Stemmler
Initiative #2 - Commissioners Fram and Stemmler reported
• Next step in marketing is to review analytics around various strategies
• Request to take marketing poster for the virtual gallery to high traffic businesses
Initiative #3 - Commissioner Rubin Reported
• Overview of initiative given
• The draft report should be submitted as a memo for next meeting for vote or
consensus
• Staff Report will be written to accompany a submission to Council
Initiative #4 – Director Vetter reported
• Consultant has completed interviews with: Northern Clay, Artistry, Minnetonka Center
for the Arts, White Bear Lake Center for the Arts, and the Fired Up Studio
• Consultant has all info that staff had been asked to provide in a digital format
• Consultant visited available sites in Edina and the Art Center
• Process: determine programmatic elements and then look for a site
• Next steps: dates to meet with Commissioners for this initiative
B. 2022 Work Plan Development
• Director Vetter commented on the information in the packet: a narrative and the
formatted workplan that will be submitted to Council
• Vice Chair Rubin described the importance of the development/approval process of
commission workplans: What should happen in the City? What do we want to dedicate
time towards? Do we have the bandwidth – resources, staff, commissioner time and
desire to pursue? Big picture: ACC chapter in the City 10-year plan
• It is an iterative process among commissions, staff, and Council
• Review and comment on draft workplan
Initiative #1 Discussion
• Mandela project: digital art, parks, EHS student involvement
• Spiritual aspect to creation of a Mandela – appropriate consultant? Artist?
• Write as “Implement Year 2 of the Public Art Plan: the Mandela Digital Art Project
• Could be two projects: digital mapping as a one-time event, and other project
Initiative #2 Discussion
• Revision to: conceptualize and evaluate a micro-grant process to encourage ideas to
come from community rather than top-down from the Commission
Initiative #3 Discussion
• Continuation of 2021 Initiative #3 – Commission as advisory to City Council for
enhancing planning for art in City development
Initiative #4 Discussion
• Bring the 2021 initiative forward to 2022 workplan
Draft Minutes ☒
Approved Minutes ☐
Approved Date:10/28/2021
Initiative #5
• Could the language reflect an overall collaborative charge rather than specific events?
Does that infer a Commission responsibility or a workplan initiative?
• Conceptualized as a one-time climate-change art event in the City parks
Initiative #6
• Accept as written
The Commission voted to approve the workplan at its last meeting; discussion
concluded.
VII. Chair and Member Comments
• Chair Sorenson thanked members for their time at the Fall Into the Arts Festival
• Noted an upcoming invitation to join the upcoming infrastructure tour of public works
and utility assets
VIII. Staff Comments
A. Upcoming Meetings and Events
• Reminder that Chair Sorenson will present the 2022 Workplan to City Council on
October 5, 2021
• The Yancey Park dedication will be held on Monday October 4, 2021, 4:30 p.m.
• Manager Tarnowski updated Commissioners on the upcoming release of Speaking
of Authors … with author Anne M. Dunn, Anishinaabe Elder and writer
B. Recognition
• Art Center General Manager Tarnowski was recognized for her service
IX. Adjournment
Motion made by Rubin to adjourn the September 23, 2021 meeting of the Arts &
Culture Council at 6:03. Motion seconded by Chandler. Motion carried.
Date: October 28, 2021 Agenda Item #: VI.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:2021 Work Plan Updates Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Provide available updates to the 2021 Arts and Culture Commission Work Plan.
INTRODUCTION:
Discuss and provide any updates to the 2021 Work Plan.
ATTACHMENTS:
Description
2021 ACC Work Plan
Initiative #3 Draft Recommendation
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Commission: Arts and Culture
2021 Annual Work Plan
Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Implement at least one event in Year 1 of the Edina Public Art Plan: Art
& Healing Virtual Art Gallery.
Deliverable:
Implement virtual art gallery.
Leads
Alyssa Fram
Susan Johnson
Rebecca Sorensen
Brian Stemmler
Tiffany Shen (S)
Target
Completion Date:
Dec. 2021
Budget Required: Funding available through the Public Art budget
Staff Support Required: Communications & IT
Progress Q1: The virtual gallery has launched on Better Together, with submissions received and displayed. Commissioners continue to work with MOSAIC.
Leads are reviewing additional digital/social media marketing platforms and community activities to increase exposure to drive greater participation.
Commissioner assignments updated.
Progress Q2: Work continues to promote the VG and receive submissions. Commissioners entered a float in the Fourth of July parade to highlight the gallery
and the commission, work continues to promote the VG at the Performances on the Plaza at 50th & France, and have decided to implement additional
recommendations on the marketing. Plan.
Progress Q3: Fall into the Arts festival booth spurred additional submissions. Additional perforamnces are yet to be uploaded to the gallery.
Progress Q4:
Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Conduct an evaluation for the public art event [initiative #1]. This
evaluation will inform the commission on a possible second public art
event.
Deliverable:
Evaluation report to commission
Leads
Alyssa Fram
Brian Stemmler
Target
Completion Date:
Dec. 2021
Budget Required: Funding available through the Public Art budget
Staff Support Required: Communications
Progress Q1: Evaluation will include a review of the rubric and a gauge on communities reached during the gallery process. Commissioner assignments
updated.
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Progress Q2: Commissioners have been further trained on the Better Together Edina platform.
Progress Q3: Analytics will be available and shared upon the completion of the media campaigns.
Progress Q4:
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Study and report on potential incentives or procedures to include art
and décor elements when opportunities arise in public and commercial
projects.
Deliverable:
Report to City Council
Leads
Rebecca Sorensen
Russ Rubin
Susan Johnson
Target
Completion Date:
December 2021
Budget Required: None required
Staff Support Required: None.
Progress Q1: Initiative group will review other communities that have public art programs to identify how public and private entities work together. This
initiative will focus on fact finding, collaborations, and what roles commissions play to increase success. Commissioner assignments updated.
Progress Q2: Draft report has been completed and was discussed at the July 22 meeting.
Progress Q3: Staff will send example of a past memo for formattting consideration.
Progress Q4:
Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
As a new art space is pursued, the commission will provide community
perspective to the planning process.
Deliverable:
City staff will define a role for the
commission when the time
approaches.
Leads
Susan Chandler
Steve Suckow
Laura Westlund
Kathy Amlaw
Target
Completion Date:
TBD by Staff
Budget Required: None.
Staff Support Required: TBD
Progress Q1: Staff provided an update on the results of the City Council retreat. Next steps are for staff to establish a scope and roles for the process to
provide an alternate space for pottery use and continue to decentralize classes until a long term solution to programming space is found, possibly at the
Braemar Park area. Commissioner assignments updated. Group met on June 3 with the staff and consultant.
Progress Q2: Consultant is continuing research and market analysis. This includes a financial budget history, memberships and registration analysis. Staff will
reconvene assigned members as consultant pulls together final conclusions.
Progress Q3: Majority of interviews have been completed, all staff documents requested have been shared, invitation poll will be sent to work group to
schedule next meeting.
Progress Q4:
Date: October 28, 2021
To: Mayor Hovland and City Council
From: Arts and Culture Commission
Subject: 2021 Work Plan Initiative #3: Study and report on potential incentives and procedures to
include art and décor elements when opportunities arise in public and commercial projects.
Action Requested: Acceptance of report leading to steps taken by Council and Staff to implement Best
Practices.
Situation:
Recently, the Arts and Culture Commission (ACC) created the first ever Arts and Culture Section of the
ten-year Comprehensive Plan. Key elements of the Plan stated:
Edina will be known as a community that embraces arts and culture, weaving it into all aspects
of daily life.
The experience of living in Edina will be integrated with art, culture, expression, and creativity.
Edina will have significantly increased the number of people who appreciate, engage with, and
create arts and culture.
Arts and culture in Edina will be accessible and inclusive on all members of the community,
playing an important role in building bridges to create stronger, more collaborative, and diverse
communities.
As the ACC examined the steps required to bring this vision to fruition, it became clear that the City is
lacking certain processes, procedures and organizational structure. This Work Plan Initiative was put in
place to help the City determine next steps.
Background:
This initiative came directly from ongoing conversations between the ACC and City staff. There was
clearly a desire from both the City and the ACC to find a solution to how best increase the presence and
impact of Public Art as it pertains to new buildings, parks, public spaces and other developments.
In conversations with the Edina Economic Development Office, we learned that there is no formal policy
or procedures in place with private developers. Nor are there procedures in place to ensure that public
developments contain appropriate Public Art elements.
In discussions and review of materials from other Hennepin County communities, local consultants, and
art gallery operators, we compiled insights and Best Practices.
Additionally, the ACC had participated in the Pentagon Village Public Art process. This development
made a commitment to the Planning Commission and City staff to create a formal process for Public Art
of a certain dollar amount. They hired an external consultant to manage this process. The process
included:
Creating an advisory board of neighbors, artists, an ACC commissioner and interested parties.
Objectives were set
RFPs sent out
Screening of all applications
Interview of first round competitors
Finalists selected
Submissions reviewed
Final selection made
Additionally, we learned about the importance of private support for Public Art and the possible positive
impact of creating a separate 501c3 to supplement the city’s activities.
Assessment
Edina continues to be a community of significant development. New office buildings, large scale multi-
family residences and new green spaces are constantly being added to the City. To stay true to the ten-
year plan, the City needs to formalize its approach to Arts and Culture in regard to these new buildings,
parks, public spaces and other developments.
Other nearby competitive communities have instituted processes and procedures to make this possible.
Edina needs to improve our approach to large developments to make the City a leader in the area in
terms of quality of life, quality of workspace and quality of entertainment and recreation.
Recommendations
The ACC recommends the following Best Practices with an eye to their acceptance into the City
development processes.
1. Clear objectives – scope and role of Public Art
Include all developments – commercial or public
Existing Public Art – Ensure conservation and maintenance
Define Public Art – more than traditional sculpture and painting
2. Leadership
City staff – has primary responsibility for planning, implementation and compliance
i. Planning Dept
ii. Parks and Recreation
Parallel organization – 501c3/Foundation
Continuation of the Arts and Culture Commission in an advisory role
3. Defined Procedures
Commercial projects above certain size ($, land area)
i. Developers given set of must haves/nice to haves - $, scope, ongoing support
ii. Becomes a criterion for evaluation of proposals
iii. Contractual agreement to implement and on-going compliance
Public projects (roads, facilities, green space)
i. Each project to contain Public Art
ii. Members of ACC to advise on key projects
Maintenance and conservation
i. Role of City staff
Community Feedback and input
4. Budget
Staffing to support above
Consultant to develop next steps for 501c3
Ongoing capital budget
5. Create parallel organization designed to support Public Art (and possibly Edina Art Center)
Friends of the Edina Arts for the Public
Date: October 28, 2021 Agenda Item #: VII.A.
To:Arts and Culture Commission Item Type:
Other
From:Rebecca Sorensen, Chair - Arts and Culture
Commission Item Activity:
Subject:2022 Submitted Work Plan Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None, informational.
INTRODUCTION:
Attached is a copy of the draft 2022 Work Plan presented to the Edina City Council on October 5, 2021.
ATTACHMENTS:
Description
2022 Commission Draft Work Plan
Template Updated 2021.06.08
Commission: Arts and Culture Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Implement Year 2 of the Public Art Plan: the Mandala Digital
Public Art Project and digital mapping
Deliverable
Display artwork submissions within public and school
locations throughout Edina. Suggested Centennial Lakes
Park sculpture garden as a natural place to project ACC
selected Mandala submissions and could be an
excellent supplement to displays on school buildings.
Leads Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Communications varies pending format
Liaison Comments:
City Manager Comments:
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Explore, create and pilot community driven Arts and Culture
activity through a microgrant process
Deliverable
1) Explore the feasibility 2) Create and communicate
program. 3) Pilot and evaluate requests
Leads Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; City Attorney: Max 15; Communications/Engagement: Varies TBD
Liaison Comments:
City Manager Comments:
Initiative # 3 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Report and Advise on Procedures to include art and décor
elements when opportunities arise in Edina public and
commercial projects.
Deliverable
Provide a set of Best Practices as it pertains to
commercial development and public art. For example,
the ACC would serve in an advisory role to the
Leads Target
Completion
Date
Template Updated 2021.06.08
development process when commercial development
projects are proposed to create public art opportunities
within the City.
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): This would vary pending the final recommended process.
Liaison Comments:
City Manager Comments:
Initiative #
4 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
As a new art space is pursued, the commission will
provide the community perspective to the planning
process.
Deliverable
City staff will continue to provide a role for the
commission on the pursuit of art space.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.
Liaison Comments: Continued from 2021 work plan.
City Manager Comments:
Initiative # 5 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Climate Change Public Art in the Parks for Earth Day 2022 Deliverable
The Arts and Culture Commission would support an
effort to sandblast climate change messaging into the
sidewalks of Edina parks timed to an Earth Day
unveiling.
Leads
Cross Commission
work with the Energy
and Environment
Commission.
Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Unknown at this time, could include EEC and other commissions, liaisons and other staff in Admin and Engineering.
Liaison Comments: Depending on the scope of parties involved the timing to meet an Earth Day unveiling could be challenging.
City Manager Comments:
Template Updated 2021.06.08
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Joint Sponsorship of Performances on the Plaza Summer
Concert Series 2022
Deliverable
Sponsorship allows the Arts and Culture Commission to
publicize initiatives and raise awareness about the ACC
in the community.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding, in 2021 the ACC worked with the event planners to provide additional community
performances as part of the work plan for in-kind sponsorship.
Staff Support Required (Completed by staff): Minimal amount of P&R staff hours; Minimal amount of communications staff hours
Liaison Comments: ACC was involved in these events in 2021 to raise awareness of the Virtual Gallery, communications provided press releases of city
involvement.
City Manager Comments:
Initiative # 7 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Provide advisory opinions to the City Council and
HRA on cultural programming initiatives in the
community as part of their consideration.
Deliverable
This would open the ACC up to opportunities to
be involved in planning how other collaborative
spaces might be deployed to offer arts
programming. For example, serving as advisors
to the future of the Edina Theater.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.
Liaison Comments:
City Manager Comments:
Date: October 28, 2021 Agenda Item #: VIII.A.
To:Arts and Culture Commission Item Type:
Other
From:Perry Vetter, Parks and Recreation Director
Item Activity:
Subject:Upcoming Meetings and Events Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Upcoming Arts and Culture Commission meeting and events.
INTRODUCTION:
None, informational only.
ATTACHMENTS:
Description
Upcoming 2021 Meetings and Events
Oct. 28, 2021
Arts and Culture Commission
Perry Vetter, Parks & Recreation Director
Upcoming 2021 Meetings and Events
Date Meeting Time Location
Thurs. Oct. 28 Regular Meeting 4:30 pm *Edina Public Works
**Thurs. Nov. 18 Regular Meeting 4:30 pm *Edina Public Works
**Thurs. Dec. 16 Regular Meeting 4:30 pm *Edina Public Works
TBD Commission Member Annual Reception - TBD
* Location change – Commission meetings have been relocated to accommodate greater social distancing.
Meetings will now be held at Edina Public Works – Multi-purpose room at 7450 Metro Blvd. The city no
longer has the authority to offer hybrid or virtual meetings.
** Meetings adjusted due to holiday conflicts.
The 2022 meeting calendar is expected to be finalized in November. Traditionally the Arts and Culture
Commission meets the fourth Thursday of each month at 4:30 p.m.