HomeMy WebLinkAbout2021-12-16 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
Edina Public Works - Multi-purpose room
Thursday, December 16, 2021
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Arts and Culture Commission, November 18, 2021
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.2021 Work Plan
B.Virtual Art Gallery Update
C.2022 Work Plan
VII.Chair And Member Comments
VIII.Sta. Comments
A.Upcoming Meetings
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli3cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: December 16, 2021 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Minutes: Arts and Culture Commission, November
18, 2021
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Receive the minutes of the Arts and Culture Commission from the November 18, 2021 (see attached).
ATTACHMENTS:
Description
November 18, 2021 Meeting Minutes
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
Minutes
City Of Edina, Minnesota
Arts and Culture Commission
Edina Public Works Multi-purpose Room
Thursday, November 18, 2021
I. Call To Order
Chair Sorensen called the meeting to order at 4:35 p.m.
II. Roll Call
Answering roll call were Commissioners Amlaw, Fram, Rubin, Stemmler, Suckow and Westlund; Student
Commissioners Anand and Shen; and Chair Sorensen
Staff Present: Parks and Recreation Director, Perry Vetter, Recreation Supervisor, Laura Fulton.
Commissioner Chandler arrived at 4:41 p.m.
III. Approval Of Meeting Agenda
Motion made by Rubin to approve the November 18, 2021 meeting agenda, seconded by
Amlaw. Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Suckow to approve the October 28, 2021 meeting minutes, seconded by
Rubin. Motion carried.
V. Community Comment
none
VI. Reports/Recommendations
A. 2021 Work Plan Updates –
Initiative #3: Study and report on potential incentives and procedures to include art and décor
elements when opportunities arise in public and commercial projects. - Commissioner Rubin
presented
• Commissioner Rubin presented final comments to the commission.
• Report will be provided to City Council for consideration at future City Council meeting.
Initiative #4: Art Center
• Parks and Recreation Director Vetter has received the consultant report.
• Next step is for City staff and Commission Committee to review the report.
• Amlaw requested that it be noted in the minutes that consultant is late with her report
and there has been a delay with Art Center initiative.
Draft Minutes☒
Approved Minutes☐
Approved Date: Click here to enter a date.
B. Virtual Art Gallery Submission Highlight
Initiative #1: Virtual Art Gallery - Commissioners Fram and Stemmler presented
• Power point of top ten Virtual Gallery submissions presented
• Commissioners discussed and ranked their top choices
• Commissioners discussed hosting an in-person gallery show to celebrate top choices in
2022.
VII. Chair And Member Comments • Chair Sorenson: Presented opportunity to share Virtual Gallery on Edina TV, offered
information about Ice Shanty Project.
• Commissioners discussed inviting Dick Crockett, Edina Community Foundation and Bill
Neuendorf, Economic Development Director, City of Edina to a meeting in 2022 to
present.
VIII. Staff Comments
• Vetter requested input about meeting location due to increasing COVID-19 numbers.
• 2022 Meeting dates were presented.
IX. Adjournment
Motion was made by Fram to adjourn the November 18, 2021 meeting of the Arts and Culture
Commission, seconded by Amlaw. Motion carried.
Meeting adjourned at 5:40 p.m.
Date: December 16, 2021 Agenda Item #: VI.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:2021 Work Plan Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Provide available updates to the 2021 Arts and Culture Commission work plan.
INTRODUCTION:
Discuss and provide any update to the 2021 work plan.
ATTACHMENTS:
Description
2021 Work Plan
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Commission: Arts and Culture
2021 Annual Work Plan
Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Implement at least one event in Year 1 of the Edina Public Art Plan: Art
& Healing Virtual Art Gallery.
Deliverable:
Implement virtual art gallery.
Leads
Alyssa Fram
Susan Johnson
Rebecca Sorensen
Brian Stemmler
Tiffany Shen (S)
Target
Completion Date:
Dec. 2021
Budget Required: Funding available through the Public Art budget
Staff Support Required: Communications & IT
Progress Q1: The virtual gallery has launched on Better Together, with submissions received and displayed. Commissioners continue to work with MOSAIC.
Leads are reviewing additional digital/social media marketing platforms and community activities to increase exposure to drive greater participation.
Commissioner assignments updated.
Progress Q2: Work continues to promote the VG and receive submissions. Commissioners entered a float in the Fourth of July parade to highlight the gallery
and the commission, work continues to promote the VG at the Performances on the Plaza at 50th & France, and have decided to implement additional
recommendations on the marketing. Plan.
Progress Q3: Fall into the Arts Festival booth spurred additional submissions. Additional performances are yet to be uploaded to the gallery.
Progress Q4: Commission will choose top submissions to complete the Virtual Gallery project.
Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event
Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Conduct an evaluation for the public art event [initiative #1]. This
evaluation will inform the commission on a possible second public art
event.
Deliverable:
Evaluation report to commission
Leads
Alyssa Fram
Brian Stemmler
Target
Completion Date:
Dec. 2021
Budget Required: Funding available through the Public Art budget
Staff Support Required: Communications
Progress Q1: Evaluation will include a review of the rubric and a gauge on communities reached during the gallery process. Commissioner assignments
updated.
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Progress Q2: Commissioners have been further trained on the Better Together Edina platform.
Progress Q3: Analytics will be available and shared upon the completion of the media campaigns
Progress Q4: Analytics complete and submitted to commission.
Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Study and report on potential incentives or procedures to include art
and décor elements when opportunities arise in public and commercial
projects.
Deliverable:
Report to City Council
Leads
Rebecca Sorensen
Russ Rubin
Susan Johnson
Target
Completion Date:
December 2021
Budget Required: None required
Staff Support Required: None.
Progress Q1: Initiative group will review other communities that have public art programs to identify how public and private entities work together. This
initiative will focus on fact finding, collaborations, and what roles commissions play to increase success. Commissioner assignments updated.
Progress Q2: Draft report has been completed and was discussed at the July 22 meeting.
Progress Q3: Staff will send example of a past memo for formatting consideration.
Progress Q4: Report has been completed and approved by Commission to move forward as a recommendation to City Council.
Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
As a new art space is pursued, the commission will provide community
perspective to the planning process.
Deliverable:
City staff will define a role for the
commission when the time
approaches.
Leads
Susan Chandler
Steve Suckow
Laura Westlund
Kathy Amlaw
Target
Completion Date:
TBD by Staff
Budget Required: None.
Staff Support Required: TBD
Progress Q1: Staff provided an update on the results of the City Council retreat. Next steps are for staff to establish a scope and roles for the process to
provide an alternate space for pottery use and continue to decentralize classes until a long term solution to programming space is found, possibly at the
Braemar Park area. Commissioner assignments updated. Group met on June 3 with the staff and consultant.
Approved by Council December 1, 2020 [Do not modify fields except progress reports]
Progress Q2: Consultant is continuing research and market analysis. This includes a financial budget history, memberships and registration analysis. Staff will
reconvene assigned members as consultant pulls together final conclusions.
Progress Q3: Majority of interviews have been completed, all staff documents requested have been shared, invitation poll will be sent to work group to
schedule next meeting.
Progress Q4: Workgroup Leads are assessing the final report submitted by consultant
Date: December 16, 2021 Agenda Item #: VI.B.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Virtual Art Gallery Update Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Tally of Commissioner votes of top ten Virtual Gallery submissions
ATTACHMENTS:
Description
Virtual Gallery Vote Tally
We Are All The Same …Confuse Shun Top 5 selections (Based on ACC ballots)
1 2 1 1 The Summer the Sky Over Minneapolis Turned Black
2 1 2 1 Alone Together
3 3 4 Confuse Shun
4 4 Waiting
5 1 5 1 We Are All The Same
6 2 6 1
7 2 7 2 Bottom 5 Selections
8 1 8 Ready or Not
9 9 Women's Day
10 1 10 Anxiety
Ready or Not The Summer the Sky…Thought Garden
1 1 5 Anxiety Chakra Series
2 3 2 1
3 3
4 4 2
5 1 5 1
6 1 6
7 1 7 1
8 2 8
9 1 9
10 1 10
Waiting Anxiety
1 1
2 1 2 1
3 1 3 1
4 2 4 1
5 5 3
6 2 6
7 3 7
8 8
9 1 9
10 10 4
Alone Together Thought Garden
1 2 1
2 2 1
3 3
4 3 4 2
5 2 5
6 6 2
7 7
8 2 8 3
9 9 2
10 1 10
Women's Day Anxiety Chakra Series
1 1
2 2 1
3 2 3 2
4 4
5 1 5
6 2 6
7 7 1
8 2 8
9 3 9 3
10 10 3
Date: December 16, 2021 Agenda Item #: VI.C.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:2022 Work Plan Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Review 2022 City Council approved work plan and assign members to each initiative.
INTRODUCTION:
Attached is the 2022 approved work plan. The Edina City Council approved the plan at the Dec. 7 regular
meeting.
ATTACHMENTS:
Description
2022 Work Plan - Approved by Edina City Council
Approved by City Council December 7, 2021
Commission: Arts and Culture Commission
2022 Annual Work Plan Proposal
Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Implement Year 2 of the Public Art Plan: the Mandala Digital
Public Art Project and digital mapping
Deliverable
Display artwork submissions within public locations
throughout Edina.
Leads
Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Communications varies pending format
Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Research and make a recommendation for a microgrant
process for community driven Arts & Culture
Deliverable
Report to City Council.
Leads Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Parks and Recreation: Max 40; City Attorney: Max 15; Communications/Engagement: Varies TBD
Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
As a new art space is pursued, the commission will provide
the community perspective to the planning process.
Deliverable
City staff will continue to provide a role for the
commission on the pursuit of art space.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.
Approved by City Council December 7, 2021
Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Climate Change Public Art in the Parks for Earth Day 2022 Deliverable
Climate change messaging at Edina Parks timed to Earth
Day
Leads
Arts and Culture
Commission
Target
Completion
Date
Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.
Staff Support Required (Completed by staff): Unknown at this time, could include EEC and other commissions, liaisons and other staff in Admin and Engineering.
Initiative # 5 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide)
Joint Sponsorship of Performances on the Plaza Summer
Concert Series 2022
Deliverable
Advertise AAC initiatives or table at the concerts.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding, in 2021 the ACC worked with the event planners to provide additional community
performances as part of the work plan for in-kind sponsorship.
Staff Support Required (Completed by staff): Minimal amount of P&R staff hours; Minimal amount of communications staff hours
Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Review and comment on art and décor elements &
programming for the Edina Theatre.
Deliverable
Provide feedback on art elements using the Art and
Décor rubric.
Leads Target
Completion
Date
Budget Required: (Completed by staff) Does not appear to require funding.
Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
- Implement microgrant process for community driven Arts & Culture if recommendation is approved by Council.
- Report and advise on procedures to include art and décor elements when opportunities arise in Edina public and commercial projects.
Date: December 16, 2021 Agenda Item #: VIII.A.
To:Arts and Culture Commission Item Type:
Other
From:Laura Fulton, Recreation Supervisor
Item Activity:
Subject:Upcoming Meetings Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Meeting dates for the remainder of 2021 and 2022
ATTACHMENTS:
Description
2022 Upcoming Meetings
Dec. 16, 2021
Arts and Culture Commission
Laura Fulton, Recreation Supervisor
Upcoming 2021 Meetings and Events
Date Meeting Time Location
**Thurs. Dec. 16 Regular Meeting 4:30 pm *Edina Public Works
TBD Commission Member Annual Reception - TBD
2022 Meetings
Thurs. Jan. 27 Regular Meeting 4:30 pm *Edina Public Works
Thurs. Feb. 24 Regular Meeting 4:30 pm *Edina Senior Center
Thurs. March 24 Regular Meeting 4:30 pm TBD
Thurs. April 28 Regular Meeting 4:30 pm TBD
Thurs. May 26 Regular Meeting 4:30 pm TBD
Thurs. June 23 Regular Meeting 4:30 pm TBD
Thurs. July 28 Regular Meeting 4:30 pm TBD
Thurs. Aug. 25 Regular Meeting 4:30 pm TBD
Thurs. Sept. 22 Regular Meeting 4:30 pm TBD
Thurs. Oct. 27 Regular Meeting 4:30 pm TBD
**Thurs. Nov. 17 Regular Meeting 4:30 pm TBD
**Thurs. Dec. 15 Regular Meeting 4:30 pm TBD
* Location change – Commission meetings have been relocated to accommodate greater social distancing.
Meetings will now be held at Edina Public Works – Multi-purpose room at 7450 Metro Blvd. The city no
longer has the authority to offer hybrid or virtual meetings.
** Meetings adjusted due to holiday conflicts.