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HomeMy WebLinkAbout2021-12-16 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota Edina Public Works - Multi-purpose room Thursday, December 16, 2021 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Arts and Culture Commission, November 18, 2021 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2021 Work Plan B.Virtual Art Gallery Update C.2022 Work Plan VII.Chair And Member Comments VIII.Sta. Comments A.Upcoming Meetings IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: December 16, 2021 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Minutes: Arts and Culture Commission, November 18, 2021 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Receive the minutes of the Arts and Culture Commission from the November 18, 2021 (see attached). ATTACHMENTS: Description November 18, 2021 Meeting Minutes Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Arts and Culture Commission Edina Public Works Multi-purpose Room Thursday, November 18, 2021 I. Call To Order Chair Sorensen called the meeting to order at 4:35 p.m. II. Roll Call Answering roll call were Commissioners Amlaw, Fram, Rubin, Stemmler, Suckow and Westlund; Student Commissioners Anand and Shen; and Chair Sorensen Staff Present: Parks and Recreation Director, Perry Vetter, Recreation Supervisor, Laura Fulton. Commissioner Chandler arrived at 4:41 p.m. III. Approval Of Meeting Agenda Motion made by Rubin to approve the November 18, 2021 meeting agenda, seconded by Amlaw. Motion carried. IV. Approval Of Meeting Minutes Motion made by Suckow to approve the October 28, 2021 meeting minutes, seconded by Rubin. Motion carried. V. Community Comment none VI. Reports/Recommendations A. 2021 Work Plan Updates – Initiative #3: Study and report on potential incentives and procedures to include art and décor elements when opportunities arise in public and commercial projects. - Commissioner Rubin presented • Commissioner Rubin presented final comments to the commission. • Report will be provided to City Council for consideration at future City Council meeting. Initiative #4: Art Center • Parks and Recreation Director Vetter has received the consultant report. • Next step is for City staff and Commission Committee to review the report. • Amlaw requested that it be noted in the minutes that consultant is late with her report and there has been a delay with Art Center initiative. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. B. Virtual Art Gallery Submission Highlight Initiative #1: Virtual Art Gallery - Commissioners Fram and Stemmler presented • Power point of top ten Virtual Gallery submissions presented • Commissioners discussed and ranked their top choices • Commissioners discussed hosting an in-person gallery show to celebrate top choices in 2022. VII. Chair And Member Comments • Chair Sorenson: Presented opportunity to share Virtual Gallery on Edina TV, offered information about Ice Shanty Project. • Commissioners discussed inviting Dick Crockett, Edina Community Foundation and Bill Neuendorf, Economic Development Director, City of Edina to a meeting in 2022 to present. VIII. Staff Comments • Vetter requested input about meeting location due to increasing COVID-19 numbers. • 2022 Meeting dates were presented. IX. Adjournment Motion was made by Fram to adjourn the November 18, 2021 meeting of the Arts and Culture Commission, seconded by Amlaw. Motion carried. Meeting adjourned at 5:40 p.m. Date: December 16, 2021 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Laura Fulton, Recreation Supervisor Item Activity: Subject:2021 Work Plan Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide available updates to the 2021 Arts and Culture Commission work plan. INTRODUCTION: Discuss and provide any update to the 2021 work plan. ATTACHMENTS: Description 2021 Work Plan Approved by Council December 1, 2020 [Do not modify fields except progress reports] Commission: Arts and Culture 2021 Annual Work Plan Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Implement at least one event in Year 1 of the Edina Public Art Plan: Art & Healing Virtual Art Gallery. Deliverable: Implement virtual art gallery. Leads Alyssa Fram Susan Johnson Rebecca Sorensen Brian Stemmler Tiffany Shen (S) Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications & IT Progress Q1: The virtual gallery has launched on Better Together, with submissions received and displayed. Commissioners continue to work with MOSAIC. Leads are reviewing additional digital/social media marketing platforms and community activities to increase exposure to drive greater participation. Commissioner assignments updated. Progress Q2: Work continues to promote the VG and receive submissions. Commissioners entered a float in the Fourth of July parade to highlight the gallery and the commission, work continues to promote the VG at the Performances on the Plaza at 50th & France, and have decided to implement additional recommendations on the marketing. Plan. Progress Q3: Fall into the Arts Festival booth spurred additional submissions. Additional performances are yet to be uploaded to the gallery. Progress Q4: Commission will choose top submissions to complete the Virtual Gallery project. Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Conduct an evaluation for the public art event [initiative #1]. This evaluation will inform the commission on a possible second public art event. Deliverable: Evaluation report to commission Leads Alyssa Fram Brian Stemmler Target Completion Date: Dec. 2021 Budget Required: Funding available through the Public Art budget Staff Support Required: Communications Progress Q1: Evaluation will include a review of the rubric and a gauge on communities reached during the gallery process. Commissioner assignments updated. Approved by Council December 1, 2020 [Do not modify fields except progress reports] Progress Q2: Commissioners have been further trained on the Better Together Edina platform. Progress Q3: Analytics will be available and shared upon the completion of the media campaigns Progress Q4: Analytics complete and submitted to commission. Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Study and report on potential incentives or procedures to include art and décor elements when opportunities arise in public and commercial projects. Deliverable: Report to City Council Leads Rebecca Sorensen Russ Rubin Susan Johnson Target Completion Date: December 2021 Budget Required: None required Staff Support Required: None. Progress Q1: Initiative group will review other communities that have public art programs to identify how public and private entities work together. This initiative will focus on fact finding, collaborations, and what roles commissions play to increase success. Commissioner assignments updated. Progress Q2: Draft report has been completed and was discussed at the July 22 meeting. Progress Q3: Staff will send example of a past memo for formatting consideration. Progress Q4: Report has been completed and approved by Commission to move forward as a recommendation to City Council. Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) As a new art space is pursued, the commission will provide community perspective to the planning process. Deliverable: City staff will define a role for the commission when the time approaches. Leads Susan Chandler Steve Suckow Laura Westlund Kathy Amlaw Target Completion Date: TBD by Staff Budget Required: None. Staff Support Required: TBD Progress Q1: Staff provided an update on the results of the City Council retreat. Next steps are for staff to establish a scope and roles for the process to provide an alternate space for pottery use and continue to decentralize classes until a long term solution to programming space is found, possibly at the Braemar Park area. Commissioner assignments updated. Group met on June 3 with the staff and consultant. Approved by Council December 1, 2020 [Do not modify fields except progress reports] Progress Q2: Consultant is continuing research and market analysis. This includes a financial budget history, memberships and registration analysis. Staff will reconvene assigned members as consultant pulls together final conclusions. Progress Q3: Majority of interviews have been completed, all staff documents requested have been shared, invitation poll will be sent to work group to schedule next meeting. Progress Q4: Workgroup Leads are assessing the final report submitted by consultant Date: December 16, 2021 Agenda Item #: VI.B. To:Arts and Culture Commission Item Type: Report and Recommendation From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Virtual Art Gallery Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Tally of Commissioner votes of top ten Virtual Gallery submissions ATTACHMENTS: Description Virtual Gallery Vote Tally We Are All The Same …Confuse Shun Top 5 selections (Based on ACC ballots) 1 2 1 1 The Summer the Sky Over Minneapolis Turned Black 2 1 2 1 Alone Together 3 3 4 Confuse Shun 4 4 Waiting 5 1 5 1 We Are All The Same 6 2 6 1 7 2 7 2 Bottom 5 Selections 8 1 8 Ready or Not 9 9 Women's Day 10 1 10 Anxiety Ready or Not The Summer the Sky…Thought Garden 1 1 5 Anxiety Chakra Series 2 3 2 1 3 3 4 4 2 5 1 5 1 6 1 6 7 1 7 1 8 2 8 9 1 9 10 1 10 Waiting Anxiety 1 1 2 1 2 1 3 1 3 1 4 2 4 1 5 5 3 6 2 6 7 3 7 8 8 9 1 9 10 10 4 Alone Together Thought Garden 1 2 1 2 2 1 3 3 4 3 4 2 5 2 5 6 6 2 7 7 8 2 8 3 9 9 2 10 1 10 Women's Day Anxiety Chakra Series 1 1 2 2 1 3 2 3 2 4 4 5 1 5 6 2 6 7 7 1 8 2 8 9 3 9 3 10 10 3 Date: December 16, 2021 Agenda Item #: VI.C. To:Arts and Culture Commission Item Type: Report and Recommendation From:Laura Fulton, Recreation Supervisor Item Activity: Subject:2022 Work Plan Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review 2022 City Council approved work plan and assign members to each initiative. INTRODUCTION: Attached is the 2022 approved work plan. The Edina City Council approved the plan at the Dec. 7 regular meeting. ATTACHMENTS: Description 2022 Work Plan - Approved by Edina City Council Approved by City Council December 7, 2021 Commission: Arts and Culture Commission 2022 Annual Work Plan Proposal Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Implement Year 2 of the Public Art Plan: the Mandala Digital Public Art Project and digital mapping Deliverable Display artwork submissions within public locations throughout Edina. Leads Target Completion Date Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund. Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Communications varies pending format Initiative # 2 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Research and make a recommendation for a microgrant process for community driven Arts & Culture Deliverable Report to City Council. Leads Target Completion Date Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund. Staff Support Required (Completed by staff): Parks and Recreation: Max 40; City Attorney: Max 15; Communications/Engagement: Varies TBD Initiative #3 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) As a new art space is pursued, the commission will provide the community perspective to the planning process. Deliverable City staff will continue to provide a role for the commission on the pursuit of art space. Leads Target Completion Date Budget Required: (Completed by staff) Does not appear to require funding. Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process. Approved by City Council December 7, 2021 Initiative # 4 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Climate Change Public Art in the Parks for Earth Day 2022 Deliverable Climate change messaging at Edina Parks timed to Earth Day Leads Arts and Culture Commission Target Completion Date Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund. Staff Support Required (Completed by staff): Unknown at this time, could include EEC and other commissions, liaisons and other staff in Admin and Engineering. Initiative # 5 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☒ 4 (Review & Decide) Joint Sponsorship of Performances on the Plaza Summer Concert Series 2022 Deliverable Advertise AAC initiatives or table at the concerts. Leads Target Completion Date Budget Required: (Completed by staff) Does not appear to require funding, in 2021 the ACC worked with the event planners to provide additional community performances as part of the work plan for in-kind sponsorship. Staff Support Required (Completed by staff): Minimal amount of P&R staff hours; Minimal amount of communications staff hours Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Review and comment on art and décor elements & programming for the Edina Theatre. Deliverable Provide feedback on art elements using the Art and Décor rubric. Leads Target Completion Date Budget Required: (Completed by staff) Does not appear to require funding. Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) - Implement microgrant process for community driven Arts & Culture if recommendation is approved by Council. - Report and advise on procedures to include art and décor elements when opportunities arise in Edina public and commercial projects. Date: December 16, 2021 Agenda Item #: VIII.A. To:Arts and Culture Commission Item Type: Other From:Laura Fulton, Recreation Supervisor Item Activity: Subject:Upcoming Meetings Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Meeting dates for the remainder of 2021 and 2022 ATTACHMENTS: Description 2022 Upcoming Meetings Dec. 16, 2021 Arts and Culture Commission Laura Fulton, Recreation Supervisor Upcoming 2021 Meetings and Events Date Meeting Time Location **Thurs. Dec. 16 Regular Meeting 4:30 pm *Edina Public Works TBD Commission Member Annual Reception - TBD 2022 Meetings Thurs. Jan. 27 Regular Meeting 4:30 pm *Edina Public Works Thurs. Feb. 24 Regular Meeting 4:30 pm *Edina Senior Center Thurs. March 24 Regular Meeting 4:30 pm TBD Thurs. April 28 Regular Meeting 4:30 pm TBD Thurs. May 26 Regular Meeting 4:30 pm TBD Thurs. June 23 Regular Meeting 4:30 pm TBD Thurs. July 28 Regular Meeting 4:30 pm TBD Thurs. Aug. 25 Regular Meeting 4:30 pm TBD Thurs. Sept. 22 Regular Meeting 4:30 pm TBD Thurs. Oct. 27 Regular Meeting 4:30 pm TBD **Thurs. Nov. 17 Regular Meeting 4:30 pm TBD **Thurs. Dec. 15 Regular Meeting 4:30 pm TBD * Location change – Commission meetings have been relocated to accommodate greater social distancing. Meetings will now be held at Edina Public Works – Multi-purpose room at 7450 Metro Blvd. The city no longer has the authority to offer hybrid or virtual meetings. ** Meetings adjusted due to holiday conflicts.