HomeMy WebLinkAbout2020-07-23 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
VIRTUAL MEETING
Members of the public can observe the meeting by watching the live stream on YouTube at
youtube.com/edinatv or by listening in by calling 833-360-0793 with Conference ID 3942809.
Thursday, July 23, 2020
4:30 PM
I.Call To Order
II.Roll Call
A.Roll Call: Chambers, DiLorenzo, Isaacs, Jahagirdar, Klein,
Konkimalla, Martin, Morgan-Nelsen, Rubin, Sorensen, Suckow
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes: Arts & Culture Commission Feb. 27, 2020
V.Reports/Recommendations
A.Progress Report on Arts & Culture Commission 2020 Work Plan
B.Status of Edina Art Center Facility
C.Public Art Plan for Edina
D.Progress Report of collaborative work with the Human Rights &
Relations Commission on an Edina Art Rubric
E.Discussion of 2021 Arts & Culture Work Plan
VI.Chair And Member Comments
VII.Sta7 Comments
VIII.Calendar Of Events
A.Calendar of Arts & Culture Commission Upcoming Events
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli;cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: July 23, 2020 Agenda Item #: II.A.
To:Arts and Culture Commission Item Type:
Other
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Roll Call: Chambers, DiLorenzo, Isaacs, Jahagirdar,
Klein, Konkimalla, Martin, Morgan-Nelsen, Rubin,
Sorensen, Suckow
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Date: July 23, 2020 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Minutes: Arts & Culture Commission Feb. 27, 2020 Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes from the Feb. 27, 2020 Arts & Culture Commission Meeting
INTRODUCTION:
ATTACHMENTS:
Description
Minutes: Arts & Culture Commission Feb. 27, 2020
Minutes
City Of Edina, Minnesota
Arts & Culture Commission
Mayor’s Conference Room – City Hall
February 27, 2020
4:30 p.m.
I. Call To Order
Chair Rubin called the meeting to order at 4:35 p.m.
II. Roll Call
Answering roll call were: Chair Rubin, Commissioners Chandler, Hegley, Isaacs, Klein, Martin,
Miller, Morgan-Nelson, and Student Commissioners Konkimalla, Jahagirdar
Absent: Commissioner Suckow
Staff present: Staff Liaison Tarnowski
III. Approval Of Meeting Agenda
Motion made by Isaacs to approve the meeting agenda. Motion seconded by Klein.
Motion carried.
IV. Approval of Meeting Minutes
Motion made by Hegley to approve the December 19, 2019 minutes. Motion seconded by
Klein. Motion carried.
V. Reports/Recommendations A. Plan for Public Art: Updates
Commissioners discussed updates to the proposed Three-Year Plan for Public Art in Edina.
Discussion included
• Replacing a proposed community survey with prototyped activities and feedback
• Specifying goals and future accomplishments rather than methods
• The format of the Plan to be submitted to City Council.
Commissioners requested that proposed changes be tracked in the written document, to be
reviewed prior to the March Arts & Culture Commission meeting in preparation for a final vote.
VI. Chair and Member Comment
Student Commissioners Konkimalla and Jahagirdar asked for ideas on potential joint projects
between the Arts & Culture Commission and the Mosaic group at Edina High School.
Commissioners encouraged the Student Commissions to have initial conversations with Mosaic.
Commissioner Rubin reported on his attendance at the Edina Planning Commission and encouraged
Arts & Culture Commissioners to attend other city commission meetings to offer information on
the ACC Work Plan during the Community Comment section of the meetings.
Commissioners agreed to change the meeting date of the next meeting to March 19, 2020 to avoid
absences during the Edina schools Spring Break.
Appreciation was shown for the work of retiring Commissioners Hegley and Miller.
VIII. Staff Comment
IX. Adjournment
Motion made by Miller to adjourn the February 27, 2020 meeting at 6:00 pm.
Motion seconded by Hegley. Motion carried.
Date: July 23, 2020 Agenda Item #: V.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Progress Report on Arts & Culture Commission 2020
Work Plan
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
Discussion of progress on Arts & Culture Commission 2020 Work Plan
ATTACHMENTS:
Description
2020 Arts & culture work Plan
Arts & Culture
2020 Commission Work Plan
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing 20-Dec 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available
$10,000 in public art fund
IT/Communications - 20
Staff Liaison - 40 hrs
Initiative:#2 Initiative Type Completion Date Council Charge
New Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
NA NA
Initiative #3 Initiative Type Completion Date Council Charge
New Dec-20 1 (study and report)
Lead Commissioners Budget Staff Support
NA Staff liaison - 4 hrs
Initiative #4 Initiative Type Completion Date Council Charge
New Dec-20 1 (study and report)
Lead Commissioners Budget Staff Support
Review and Decide
Progress Report:
Implement year one of the Public Art Plan. Consult with the HRRC on
incorporating the city art and décor assessment rubric.
Assist staff with collecting data and conducting inventory on current public
art.
Study and Report
Study and Report
Study and report on past program and facility assessments and studies completed
on the Art Center. Assemble all components into one final report for Council
review.
Progress Report:
Review and Comment
Appoint up to two members to provide feedback on HRRC's initiative (#4)
to create an assessment rubric / recommendation process for City facility
artwork and décor before final recommendation goes to Council.
Progress Report:
NA Liaison - 20 hrs
Progress Report:
Date: July 23, 2020 Agenda Item #: V.B.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Status of Edina Art Center Facility Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Staff Report on the Edina Art Center facility
INTRODUCTION:
Information from a Staff Report to the City Council for the June joint Work Session will be shared.
ATTACHMENTS:
Description
Staff Report: Joint Meeting Arts & Culture Commission and City Council
June 16, 2020
Mayor and City Council Members; Arts and Culture Commissioners
Perry Vetter, Parks & Recreation Director
Joint Meeting: Arts and Culture Commission
Information / Background:
I. Impacts of the COVID-19 Pandemic on Edina Arts Center operations
Parks and Recreation Enterprise Operations closed to the public on Friday March 13, 2020. At that time, the
Braemar Golf Dome, Braemar Sports Dome, Braemar Ice Arena, Centennial Lakes Park, Edinborough Park,
Senior Center and the Edina Arts Center were closed to the public.
At that moment in time, staff began the process of closing for operations until further notice. Shortly
thereafter it became obvious that this would not be a short-term interruption in services and therefore staff
focused on ensuring the safety and security of our staff, working with our related partners and then focused
on relative fiscal position.
Several financial first aid actions were taken. Those included identifying any essential service workers,
requiring employees to work from home, adjusting the heating, cooling and amenities available in each facility
and the furloughing of all part-time and seasonal positions across the department, approximately 160 staff
members.
To date the executive guidance orders on occupancy and social distancing do not allow for the opening of
the Edina Art Center for practical use due to the indoor gathering limits and inability to social distance.
Prior to the impacts to the pandemic, staff was working on two important aspects to the future of the
facility. The first was the completion of a building code and structure analysis of the current Art Center.
That analysis reviewed required Americans with Disability Act (ADA) compliance improvements, building
code compliance (fire and egress safety) and building envelope (roofing, heating, cooling, ventilation)
requirements for investment. In reviewing the necessary investment, the center would require an immediate
need for approximately $800,000 to make it code compliant. In addition, an additional $600,000 would need
STAFF REPORT Page 2
to be invested in building envelope items that have been extended past their lifecycle and could fail at any
time. Knowing that investing approximately $1.4M would need to occur and not realizing any visual,
programming or learning improvements was troubling.
In respect to the financial investment needed, staff began researching an alternative. Staff toured available
commercial/industrial property that could become an interim home to the Art Center until such a time that
a decision on a future facility can be known. In touring locations in Edina, it was determined that such a
vacant building could house a majority of art center activities on an interim basis to continue having space
for a variety of programs. However, these discussions were taking place as the impacts of the pandemic
were being realized and placed on hold due to the ability to expend resources to plan for the conversion of
a space to facilitate art activities.
We are now at a crossroads from delayed investment and decisions on the future of the Edina Art Center.
As the evaluation of the building concludes, there are code and compliance issues that need to be addressed.
The facility does not support the existing ventilation requirements and cannot meet current guidance of
social distancing and recommended ventilation to combat the COVID-19 virus.
Local governments and the City of Edina have not been immune to the fiscal implications and we are unable
to invest in use planning on an alternate space. The budget position of the center is and will be a long-term
challenge.
An analysis of the budget forecast for the Art Center concludes that due to the facility condition needs a
long-term structural change is needed. For 2019, the Art Center operated at a loss of $268,809 and was
supported by a combination of an increased transfer from Edina Liquor Store profits and use of existing fund
balances. A contributing factor to the operating loss was due to a large increase of repair and replacement
needs in the third and fourth quarter of 2019 to repair kilns, HVAC systems and other repairs. The
downtime to the facility also contributed to a reduction in revenue for the areas being offline to students
and instructors during the repairs. For 2020, the Edina Art Center has a projected loss for 2020 of
$395,063. To assist in combating the 2020 revenue losses we would again utilize existing cash fund balances
and transfers from Edina Liquor profits. After 2020, there is projected to be limited existing fund balance
cash for future use.
Because of these factors staff recommends taking an alternate approach at this time. Rather than focus on
arts in a facility, to implement a plan for arts as a program in the community. By utilizing existing available
city spaces within the community to continue to offer a portion of the art center programs until a facility
decision can be reached. Staff could program spaces at the current senior center, the Hughes Pavilion at
Centennial Lakes, the rooms at Braemar Golf Course, etc.
While this option does not reopen the art center it does allow for a continued presence of art programs
being offered in the community, with the exception of pottery. When the financial position of the city allows
the continued evaluation of an alternate commercial or industrial space as an option, staff would resume the
planning for that project. It may be determined that a vacant space leads to an option that is more
permanent in nature to service future art needs withing the community.
STAFF REPORT Page 3
II. Fall into the Arts Festival
On May 27, the Edina Crime Prevention Fund Board made the difficult decision to cancel the 2020 Edina Fall
into the Arts Festival. The health and safety of the sponsors, artists and volunteers is of highest priority and
the issues related to the limits on gatherings presented by COVID-19 led to this decision.
III. Public Art Plan Update
The Arts and Culture Commission has been working on a public art program as part of their annual work
plan. A draft was presented to the City Council last November in the joint work session. The ACC has
invested time and effort on this program. The working group for this topic plans to present to the full ACC
in July an update to that plan to take a broader approach than the past focus on public sculpture. This would
include experiences such as in-person and virtual events, performing and literary arts, installations, and
experiences. This would require continued work with the Human Rights and Relations Commission on the
diversity and inclusion rubric for the city.
Date: July 23, 2020 Agenda Item #: V.C.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Public Art Plan for Edina Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Vote to approve the Public Art Plan for Edina
INTRODUCTION:
Discussion of Public Art P lan updates and vote to approve.
ATTACHMENTS:
Description
Draft Public Art Plan for Edina
GOALS FOR EDINA PUBLIC ART 2020-2023+
YEAR GOALS TASK
YEAR
0
2020
1)Work with HRRC to
create rubric for
prototype selection/Public
Art efforts.
2)Co-produce/Guide a
public art program
(Mosaic) to identify a
diverse group of new
stakeholders – “working
group” members to assist
with Public Art.
3)Develop Framework for
the selection of public art
prototype(s) to test with
the community associated
with Mosaic/EHS using PA
identified budget.
4)Identify 1-3 prototype
ideas for 2021.
5)Working group engaged
to begin organizing
production of prototypes.
6)Report & Budget: Results
of 2020 work to the City
Council to determine
response relevancy of
initiatives and associated
budget to produce 1-3
prototypes and main
exhibit/event 2021.
1)Conceptualize and co-produce a
VIRTUAL/DIGITAL public art program(s) with
the assistance of Mosaic/EHS.
2)Use the program to initiate and test a process
[to be called our Framework] to gather and
select ideas for 2021 series of Public Art
prototypes, using a diversity, equity and
inclusion rubric, for selection purposes
designed by HRRC.
3)Using Framework outcome devlop 1-3 ideas
for prototype and establish “working group”
to begin to produce prototype.
1
2021
1)Co-produce 1-3
prototypes
2)Identify main public art
concept for 2021.
3)Co-produce public art
2021.
4)Report & Budget: Results
of 2021 work to the City
Council to determine
responses relevancy of
initiatives and associated
1)Execute on the 1-3 public art prototypes during
2021 and measure engagement. Gather
feedback to inform the main 2021 public art
plan.
2)“Kid&Adult” Public Art working group(s) to
champion the projects and steer them through
execution. The Working Group, with the
ACC, identify how to measure success.
3)Create a budget for Public Art that includes
funding for a coordination, production and to
maintain a formal working group for
prototypes and main public art project.
budget to produce
prototypes and main
exhibit/event 2022.
5)Repeat process - based on
on-going community
feedback and results of
the 2021 programming,
select 1-3 issues to focus
on; include repeat events
and initiatives that were
successful and continue to
secure funding.
4)Showcase selected MAIN public art
experience in collaboration with other city
commissions for 2021.
5)Analyze feedback and finalize
guidelines/criteria for public art initiative 2022.
2
2022
1)Roll-out of prototypes
and/or MAIN Public Art
2022 Initiative and
programming with
collaborative commission.
2)Continue to support and
expand funding and
operationalization of the
program to ensure the
sustainability of the plan.
3)Report & Budget: Results
of 2022 work to the City
Council to determine
responses relevancy of
initiatives and associated
budget to produce main
exhibit/event 2023.
1)Repeat “established framework” process:
Collaborate with other city commissions to
optimize process/plan based on feedback,
matrix of success - outcomes and engagement
in the 2021 experiences, events, acquisitions
to plan for mini-prototypes/main public art in
2022.
2)Showcase selected public art experiences in
collaboration with other city commissions.
3)Create new programming ideas for adults and
children
4)Analyze feedback and finalize
guidelines/criteria for public art
initiatives/programming
5)Develop methods for sustaining ongoing
community engagement.
6)Refine success measure to allow year-by-year
comparisons of success, emphasizing new
community needs.
3
2023
--
1)Roll-out of prototypes
and/or MAIN Public Art
2023 Initiative and
1)Repeat and refine process: Collaborate with
other city commissions to optimize
process/plan based on feedback, matrix of
success - outcomes and engagement in the
On
going
programming with
collaborative commission.
2) Continue to support and
expand funding and
operationalization of the
program to ensure the
sustainability of the plan.
3) Report & Budget: Results
of 2023 work to the City
Council to determine
responses relevancy of
initiatives and associated
budget to produce main
exhibit/event and
associated programming in
2024.
4) Feedback loops and a
refined matrix for success
will provide the ability to
optimize and adjust plans
to create stronger
outcomes year after year.
2023 experiences, events, acquisitions to plan
for Public Art in 2024.
2) Optimize efforts to attract and sustain ongoing
community engagement.
3) Refine success measure to allow year-by-year
comparisons of success, emphasizing new
community needs met in a variety of ways.
Date: July 23, 2020 Agenda Item #: V.D.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Progress Report of collaborative work with the
Human Rights & Relations Commission on an Edina
Art Rubric
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Information update on collaborative work between the Arts & Culture Commission and the Human Rights &
Relations Commission on a rubric for art in Edina.
INTRODUCTION:
The Arts & Culture Commission and the Human Rights & Relations Commission have a joint 2020 Work P lan
item to develop a rubric for representative and inclusive art and arts experiences in the City of Edina.
Date: July 23, 2020 Agenda Item #: V.E.
To:Arts and Culture Commission Item Type:
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Discussion of 2021 Arts & Culture Work Plan Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discussion of potential 2021 Arts & Culture Work Plan initiatives.
INTRODUCTION:
In preparation for a September 2020 submission, the Arts & Culture Commission will begin to develop 2021
Work Plan initiatives and support needed to accomplish those initiatives.
ATTACHMENTS:
Description
2020 Arts & Culture work Plan Template
Commission Work Plan Instructions Updated 2020.06.25
Instructions:
Each section with a white background should be filled out.
Do not fill out council charge. Scott will complete this section with his proposed charge to the Council.
Liaisons are responsible for completing the budget and staff support columns.
List initiatives in order of priority
Initiative Type:
Project – This is a new or continued initiative.
Annual / On-going: – Initiative that is on the work plan every year.
Event - Event or awards coordinated by the commission (not City staff).
Timeline:
SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.
OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.
NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.
DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.
JAN 1: Commissionofficially starts implementing work plans.
Commission: Choose an item.
2021 Annual Work Plan Proposal
Initiative # Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event
Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)
Initiative Title Deliverable Leads Target
Completion Date
Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative.
Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support?
Liaison Comments:
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 30
minutes):
☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Date: July 23, 2020 Agenda Item #: VIII.A.
To:Arts and Culture Commission Item Type:
Correspondence
From:Susan M Tarnowski, General Manager
Item Activity:
Subject:Calendar of Arts & Culture Commission Upcoming
Events
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Review Calendar of Arts & Culture Commission Upcoming Events
INTRODUCTION:
ATTACHMENTS:
Description
Calendar of upcoming events
EVENT MONTH DATE LOCATION
ACC Meeting August 27 VIRTUAL
ACC Meeting September 24 TBD
2021 Work Plan due September 25 N/A
Work Plan Review with Council October 6 TBD
ACC Meeting October 22 TBD
ACC Meeting November 19 TBD
ACC Meeting December 17 TBD